28 - Street Mill & Overlay 2024 ProjectsItem No. 28
TO: Mayor, Mayor Pro Tem & City Council
FROM: Grayson Path, City Manager
Rob Vine, Deputy City Manager
Doug Harris, Assistant City Manager
Michael Smith, Public Works Director
Todd Mittge, City Engineer
Mike Wade, Street Superintendent
SUBJECT: Mill and Overlay Project — 2024
DATE: December 11, 2023
BACKGROUND:
The following paragraph was included in the City Manager's FY23/24 Executive Summary, p. 11:
Street Mill and Overlay Projects — The City issued long term debt via GO Bond 2017 and
GO Bond 2018 for Street, Utility and Park Improvements. Those portions tied to parks
have been primarily spent, and there still remains a portion for utility, however we
currently have in excess of $2.2 million remaining in funding available for street work. In
addition, the proposed FY23124 Budget includes $1 million in surplus revenue from
FY21/22 that we are proposing to add to this amount, giving us in excess of $3.2 million
for the purpose of performing mill and overlay projects in strategic places across the
community. City Staff have been developing a priority listing ofprimary roadways in town
that are in need of a mill and overlay (milling the top surface down a set number of inches
and repaving). While every street in town could use some work, this limited pool of funds
is proposed to be dedicated towards our busiest non- TxDOT roadways to give our citizens
the largest impact possible. That list is still in the works, but will be presented to the City
Council at a future time, assuming this is included in the FY23124 Budget.
STATUS OF ISSUE:
City Staff have spent the better part of 2023 examining arterial roadways all over town to identify
those in most need of a mill and overlay. Due to our limited funding, we are not able to address all
arterial roadways, let alone residential. Our goal is to mill and overlay those roads that help address
the biggest needs in our community (the heaviest traffic). We have identified the following
roadways with cost estimates:
A map showing each of these roads is included in your packets. You can also find some sample
images of each roadway included in your packet. As was stated, there is no end to the amount of
roadway surface in Paris that we could address. Staff have attempted to identify and prioritize
arterial -type roadways, those portions of them in most need, while spreading the funding out across
town. The intent is for each to receive a standard 2" mill and overlay, however some may require
additional work.
Project Length
(Miles)
Project Total
Graham Street
.. ........
(19thNWto Railroad Tracks)
$.
183,223.60
North Collegiate Drive
. ............. ..... _.
(Lamar Ave to NE Loo .286)
0.931
$
582,497.06
Fitzhugh Street
_. (Pine Bluff Rd to Hickory St)
0.754
$
365,753.86
_
24th Street SE
(Lamar Ave. to Clarksville St.)
.........
0.512
$
165 381.03
, ........_.... _.
_
'Pine Mill Road (Inside Loop)
........
(30th St NE to NE Loop 286)
0.605
$
328,853.52
7th Street SW (501s0Split w/Cefco)
(South of SW Loop 286) 510 LF
0.1
$115,000:
(50/50 Split with CEFCO)i
Pine Mill Road (East of Loop)
(TxDOT RW to 42nd NE)
0.360
$
163,737.16
20th Street SE
(Clarksville St to Polk St)
0.187
$
61 011.42
12th Street SE
(Austin St to Trail de Paris)
.......
0.635
$
236,949.69
West Sherman Street
_.a
(15th SW to 19th SW)
0.258
$
89,077.79
13th Street NW
_ . _..
(Campbel I St to Bonham Rd)
0.609
$
194,844.25
Martin Luther King, Jr. Drive
_
(Fitzhugh to 6th St NE)
0.223 _
$
111,424.43
West Campbell Street
(13th St NW to 19th St NW)
0.397
$
131,936.06
West Center Street
(19th St NW to North Main St)
1.239
$
477,304.75
Misc. Curb and Gutter, Valley Gutter Replacement 2.000 LF)
$
90,000.00
Total Miles
7.322
$
3,296,995
A map showing each of these roads is included in your packets. You can also find some sample
images of each roadway included in your packet. As was stated, there is no end to the amount of
roadway surface in Paris that we could address. Staff have attempted to identify and prioritize
arterial -type roadways, those portions of them in most need, while spreading the funding out across
town. The intent is for each to receive a standard 2" mill and overlay, however some may require
additional work.
One unique project in the list is 7th Street SW from Loop 286 south to the CEFCO second entrance.
This will be a full depth concrete replacement project and is a 50/50 share with CEFCO South.
When CEFCO South was built, the City should have, and did not, require CEFCO to replace this
road to accommodate heavy truck traffic during the development process. Consequently, the
existing asphalt road has continually required repair since opening of the station due to said heavy
truck traffic, and it is currently in a significant state of disrepair which affects both the ability of
the general public to use the street and for CEFCO's trucking customers to access their station.
The City is not in a position to 1) continually repair this road indefinitely to maintain access, nor
2) shoulder the full cost for replacement of this road. We are also in a challenging position to
require CEFCO to replace this road now that their development has already occurred. CEFCO has
agreed to work with the City to cover 50% of the cost. They have been very good to work with
and staff believe this to be an amiable solution. This roadway impacts their business, Chisum ISD
and several businesses along 7th SW, south of Loop 286. It continues to be a maintenance drain on
our resources in its current shape. This is a good example of why the city now requires
development to extend and/or improve roadway surfaces impacted by their development projects.
Were it not for the one-time available funding we currently have and a willing partner like CEFCO,
improving this roadway would be challenging at best.
At the October 23, 2023 City Council meeting, the City Council authorized an agreement with
Garver Engineering to perform a lead-based piping inventory pursuant to federal law. This project
will ultimately result in the replacement of all lead-based lines in town. We have worked with
Garver to prioritize the above list of roads so that should any of these be found to have service
lines needing to be replaced, we might try to do that prior to milling and overlaying the road. The
two projects will need to be coordinated with one another.
Based on our engineering estimates, we do not have enough funds to cover all prioritized roads on
the list. In fact, there were more roads and/or portions of roads that we had identified, but ultimately
we narrowed the list down based on available funds and greatest need. Ultimately bids will
determine what we can do. Our recommendation is to pursue all these projects on this list with the
option of pulling some off if needed in order to achieve what we can within funding.
This list of identified priorities is of course staff recommendations. The City Council must
determine if there are any portions of roadways left out that they wish to see done. We as staff
stand ready to answer questions and assist the City Council as best as we can.
Should the City Council agree with staff's recommendation, we will proceed with engineering this
project for design and bidding. Todd Mittge, City Engineer, believes that he can have the designs
put together within 3-4 months, after which we can submit requests for bids. In the meantime, city
staff will work with Garver to identify any lead-based lines along these roadways and begin
replacement.
BUDGET:
The FY23/24 Budget has $3.2 million set aside for this project. This is a mixture of excess funding
from FY21/22 as well as remaining funding from the 2017 and 2018 GO Bonds. Design is intended
to occur in-house by our City Engineer.
OPTIONS
1. Approve the list of identified roadways for design and bidding.
2. Request additional information regarding the list of identified roadways and/or other
roadways not included on this list for potential consideration by the city council.
RECOMMENDATION:
1. Approve the list of identified roadways for design and bidding.
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West Sherman
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Graham Street
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