13 - Pavilion on Lake Gibbons PropertyItem No. 13
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Robert G. Vine, Deputy City Manager
SUBJECT: Authorizing Girl Scouts of Northeast Texas to Build Pavilion on Lake Gibbons
Lease
DATE: January 8, 2024
BACKGROUND: The City of Paris and the Girl Scouts of Northeast Texas have partnered for
several years wherein the Girl Scouts have leased City owned property on Lake Gibbons in
conjunction with their various programs at Camp Gambill. The latest lease was approved by the
City Council for an initial term of 5 years beginning March 20, 2022 and ending March 19, 2027,
with an option to renew the lease for an additional 5 years.
STATUS OF ISSUE: The Girl Scouts are seeking permission from the City to perform repairs to
the existing boathouse located on the leased property due to extensive damage received during the
tornado of November 4, 2022. They are also needing to perform a repair, or replacement, of the
existing septic system on the property due to the age of the system. Lastly, a request is being made
for authorization to construct a new waterfront pavilion. While the current lease does not make
reference to the construction of new structures or buildings, however, it is the City's understanding
that any'and all improvements, including buildings, structures and infrastructure on the property
leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts
decide to terminate or not renew the lease agreement.
If the Council desires to allow the Girl Scouts to build the pavilion on this property, staff has
drafted a letter (Attachment A) which can be signed by the Mayor and the City Manager and
representatives from the Girls Scouts providing, and acknowledging, the requested permission
along with the understanding that any and all improvements, including buildings, structures and
infrastructures on the property leased by the Girl Scouts will remain with the property should either
the City or the Girl Scouts decide to terminate or not renew the lease agreement.
BUDGET: N/A
RECOMMENDATION: Staff recommends authorizing the Girl Scouts of Northeast Texas to build
a waterfront pavilion on the land leased on Lake Gibbons.
To Whom It May Concern:
Pursuant to the Lease Agreement between the City of Paris, Texas ("City") and the Girl Scouts of
Northeast Texas (Girl Scouts) entered into on March 20, 2022 for the period of 5 years, the City of Paris
authorizes the Girl Scouts to perform the following repairs to buildings and infrastructure:
• Repair the existing boathouse structure - damaged during a tornado on November 4, 2022
• Replace/repair the existing septic system – age of system
The City further also authorizes the Girl Scouts to construct the following new structures on the leased
property:
• A waterfront pavilion
It is the understanding of the City that any and all improvements, including buildings, structures and
infrastructure on the property leased by the Girl Scouts will remain with the property should either the
City or the Girl Scouts decide to terminate or not renew the lease agreement.
/—i
Mayor Reginald B. Hughes Date
®/—i
City Manager Grayson Path Date
Girl Scouts of Northeast Texas Representative
Name of representative:
Signature Date
Name of representative:
—/__j
Signature Date
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WATERFRONT SHELTER
CAMP GAMBILL
47 CAMP, PARKER GAMBILL DR, SUMNER, TEXAS 75486
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Floor Plan &
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PmjM No.
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23020