16 - Amendment 3 to Garver Agreement for WW Treatment Plant ProjectItem No. 16
��M W M W, �
TO: Mayor, Mayor Pro Tem and City Council
Grayson Path, City Manager
Robert Vine, Deputy City Manager
FROM: Doug Harris, Assistant City Manager
SUBJECT: AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES WITH GARVER FOR THE WASTEWATER
TREATMENT PLANT PROJECT
DATE: January 8, 2024
On June 10, 2019, City Council unanimously approved an agreement for professional services
with Garver for Phase 1 of a project for rehabilitation and improvements to the City of Paris
Wastewater Treatment Plant. The scope of services in the initial agreement included funding
assistance, surveying and conceptual design. Amendment No. 1 to the professional services
agreement with Garver was presented to City Council, and unanimously approved, on July 27,
2020, the scope of services in this amendment included the addition of preliminary design, final
design and bidding services for the phase 1 construction package. Amendment No. 2 for the
professional services agreement with Garver was presented to Council at the August 22, 2022
meeting, the scope of services in this amendment included the addition of SCADA programming
for specific components included in phase 1 construction, construction administration and
construction observation. City Council unanimously approved Amendment No. 2 of the
agreement. The scope of work in the agreement with Garver, as well as Amendments No. 1 and
No. 2, are specific to the phase 1 construction package. The comprehensive construction project
was divided into two (2) construction phases for funding purposes.
STATUS OF ISSUE:
The phase 2 construction package has been completed by Garver, and advertised for bids. The
scope of services for Amendment No. 3 of the agreement for professional engineering services
with Garver includes bidding services, $178,931.00; construction observation, $424,186.00;
SCADA programming for specific components included in phase 2 construction, $297,971.00;
and construction administration, $959,010.00, for a total amount of $1,860,098.00. The scope of
services and fee amount for Amendment No. 3 are specific to the phase 2 construction package.
BUDGET:
With Amendment No. 3, the total contract fee for professional engineering services, construction
administration/observation/inspection, and SCADA programming is not to exceed
$10,696,240.50.
OPTIONS:
1. Approve Amendment No. 3 to the agreement for professional services with Garver, in the
amount of $1,860,098.00, for Phase 2 Bidding Services; Construction Observation;
SCADA Programming; and Construction Administration, and authorize the City Manager
to sign the agreement.
2. Deny the request for Amendment No. 3 to the agreement for professional services with
Garver.
RECOMMENDATION:
1. Approve Amendment No. 3 to the agreement for professional services with Garver, in the
amount of $1,860,098.00, for Phase 2 Bidding Services; Construction Observation;
SCADA Programming; and Construction Administration, and authorize the City Manager
to sign the agreement.
AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
CITY OF PARIS
PARIS, TEXAS
PROJECT NO. 19WO5100
CONTRACT AMENDMENT NO.3
This Contract Amendment No. 3, effective on the date last written below, shall amend the original
contract (dated June 1101, 2019), Amendment 1 (dated February11th, 2021), and Amendment 2 (dated
August 231, 2022) between the City of Paris (Owner) and Garver, LLC (Garver), referred to in the
following paragraphs as the original contract.
This Contract Amendment No. 3 adds professional services for the:
Paris WWTP Improvements
The original contract is hereby modified as follows:
ATTACHMENT A — PHASE 1 SCOPE OF SERVICES
To the Attachment A — Phase 1 Scope of Services, add the following:
Appendix A — Scope of Services
ATTACHMENT B — FEE SUMMARY
The fee summary is amended as follows. The fee summary is for Amendment 3 included in Appendix
B.
To the Fee Summary, add the following additional Tasks and fee amounts in addition to the original
contract amounts:
Engineering Services Fee Fee Type
Phase 2 Bidding Services $178,931 Lump Sum
Phase 2 Construction Observation
Phase 2 SCADA Programming
Phase 2 Construction Administration
Subtotal of Engineering Services
$424,186 Lump Sum
$297,971 Lump Sum
$959,010 Hourly, NTE
$1,860,098
The Owner will pay Garver for Services rendered at the agreed upon rates for each classification of
Garver's personnel (may include contract staff classified at Garver's discretion) plus reimbursable
expenses including but not limited to printing, courier service, reproduction, and travel. The total hourly
amount paid to Garver under this Agreement is estimated to be $959,010, not to exceed this amount.
For informational purposes, a breakdown of Garver's approximate current hourly rates for each
employee classification is included below. The agreed upon rates will be increased annually with the
first increase effective on or about July 1, 2024.
Contract Amendment No. 3 1 of 4
Paris WWTP Improvements Garver Project No. 19WO5100
For hourly not -to -exceed tasks, expenses other than salary costs that are directly attributable to
performance of our Services will be billed as follows:
1. Direct cost for travel, wireless communications, outside reproduction and presentation material
preparation, and mail/courier expenses.
2. Direct cost-plus ten percent (10%) for subcontract/subconsultant fees.
3. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
4. The amount allowed by the federal government for mileage.
The original contract fee was $371,978. The contract fee after Amendment 1 was $6,640,639. The
contract fee after Amendment 2 was $8,836,143. The total contract fee is amended via Amendment 3
to $10,696,241, not to exceed.
Contract Amendment No. 3 2 of 4
Paris WWTP Improvements Garver Project No. 19WO5100
City of Paris
WWTP Improvements - Amendment 3
Garver Hourly Rate Schedule. July 2023 - June 2024
Classification
Rates
Engineers /Architects
E-1
$
130.00
E-2
$
144.00
-3
$
174.00
E4
$
203.00
E-5
$
247.00
E-6
$
304.00
Designers
D-1
$
118.00
D-2
$
135.00
D-3
$
161.00
D-4
$
193.00
Technicians
T-1
$
95.00
T-2
$
114.00
T-3
$
139.00
T4
$
180.00
Resource Specialists
RS -1
$
104.00
RS -2
$
137.00
RS -3
$
194.00
Environmental pecialists
ES -1
$
104.00
ES -2
$
131.00
ES -3
$
168.00
ES4
$
198.00
Management / Administration
AM -1
$
75,00
AM -2
$
96.00
AM -3
$
134.00
AM -4
$
171.00
AM -5
$
209.00
AM -6
$
272.00
Contract Amendment No. 3 3 of 4
Paris WWTP Improvements
Garver Project
No. 19WO5100
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the
date last written below.
City of Paris
By:
Signature
Name:
................................................
Printed Name
Title:
Date:
Contract Amendment No. 3
Paris WWTP Improvements
Garver, LLC
P
^ti ,
Signature
Name: Lance Klement
Printed Name
Title: North Texas Water Team Leader
Date: 12/13/2023
4 of 4
Garver Project No. 19W05100
and construction phase services for the recommended improvements to the City of Paris Wast water
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site.
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• Rehabilitation oft ATAD system
• Demolition of the existing administration building and construction of a new
administration building
• Construction of two sludge holding tanks with associated blowers and pumps
• Demolition of the trickling filter
Influent Pipeline
• Construction of a new force main
• Abandonment of the existing gravity line and force main
• Demolition of the Master Lift Station (MLS)
FEB PS Site
• Construction of a headworks, with screening and grit removal
• Construction of an Influent Pump Station (IPS)
• Construction of an electrical building
conveying and treating 7.25 MGD permitted design flow.
MWILM
UMMM,
• Prepare and submit Advertisement for Bids to newspaper(s) for publication as directed by the
Owner. Owner will pay advertising costs outside of this contract.
• Post advertisement for bids, construction contract documents, and any associated
information to CIVCAST for download by prospective bidders.
• Support the contract documents by preparing addenda as appropriate and posting on
CIVCAST.
• Participate in one pre-bid meeting.
• Prepare a pre-bid meeting agenda. Following Owner authorization, post the pre-bid meeting
memorandum with attendance record on CIVCAST.
Appendix A ® Scope of Services
Amendment 3 1 of 6 Version 1
City of Paris WWTP Improvements
• Participate and chair a construction site tour following the pre-bid meeting by interested pre-
bid meeting attendees and other interested parties.
• Host, attend, and manage the bid opening process.
• Prepare bid tabulation.
• Evaluate bids and recommend award.
• Attend and participate in reporting recommendation of award to Owner Council.
• Prepare construction contracts.
Prepare conformed documents (four half size sets).
• Distribute as required to State Agencies and Funding Agencies
1.2. Phase 2 Construction Observation
Resident construction observation services will be provided by Consultant's Resident Project
Representative(s) for the seventeen (17) month (510 day) construction contract performance time. The
proposed fee is based on one (1) full time observer working approximately eight (8) hours per day, five
(5) days per week.
Construction observation services will be provided by Consultant's Resident Project Representative(s),
who will provide or accomplish the following:
• Consult with and advise the Owner during the construction period with significant changes/issues
during the construction period.
• Coordinate with the Owner's contracted firm that is providing construction materials quality
assurance testing under separate contract with the Owner.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings
and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
In performing construction observation services, Consultant will endeavor to protect the Owner against
defects and deficiencies in the work of the Contractor(s); but Consultant cannot guarantee the
performance of the Contractor(s), nor be responsible for the actual supervision of construction operations
or for the safety measures that the Contractor(s) takes or should take. However, if at any time during
construction Consultant observes that the Contractor's work does not comply with the construction
contract documents, Consultant will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Consultant will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Consultant will notify the Owner immediately, so that appropriate action under the
Owner's contract with the Contractor can be taken.
The proposed fee for construction services is based on a 510 -calendar -day construction contract
performance time. If the construction time to substantial completion extends beyond the time established
in this agreement, and the Owner wants Consultant to continue the applicable Construction Phase
Services, the Owner will pay Consultant an additional fee agreed to by the Owner and Consultant.
1.3. Phase 2 SCADA Programming
Garver will provide SCADA Application Engineering services to implement plant -wide process control of
the Construction Package 2 WWTP improvements designed under Amendment 1. Services include new
SCADA system software configuration, programming of programmable logic controllers (PLCs),
development of human machine interface (HMI) graphics, and on-site startup support as described
below.
• Develop new graphic screens using FactoryTalk View Site Edition software to monitor and control
the wastewater treatment plant from a central location in the control room. Screens will be
developed with features as identified in the construction documents. Some systems will be
Appendix A - Scope of Services
Amendment 3 2 of 6 Version 1
City of Paris WWTP Improvements
provided with manufacturer supplied vendor control panels and associated local graphic screens.
For these systems, Garver will develop FactoryTalk graphic screens to capture key variables to
be monitored from the central SCADA system. Anticipated screens to be developed include:
o Overview (revise)
o Lift Station
o Headworks
o Influent Pump Station
o Chemical Disinfection Facility
o ATAD Reactors
o Polymer Mixing and Feed Systems
o Sludge Thickening
o Sludge Holding and Aeration Blowers
o Solids Dewatering Feed Pump Station
o Solids Dewatering (revise)
o Septage Receiving and Recycle Flow Pump Station (revise)
o Trends —maximum often (10) additional predefined
o Alarms —maximum of one hundred (100) additional alarms
• Develop PLC programming to implement process control strategies and interface with
package systems as defined in the construction documents for the following PLCs:
o Lift Station PLC, 100PLC001
o Admin Building PLC, 100PLC001
o Disinfection PLC, 521 PLC001
o Solids Dewatering PLC, 731 PLC01
• Develop a maximum of ten (10) new graphic screens that are optimized for viewing process
status and control data on a mobile device.
• Add new alarms to software -based alarm notification system to notify plant personnel of
critical alarms via phone call, text, or email.
• Participation and coordination of one (1) virtual SCADA workshop.
• Observe Operational Readiness Testing.
• Provide onsite services for integration, startup, and testing of plant control systems. Eight
weeks of on-site startup time is expected. Additional on-site startup time due to
circumstances beyond the control of Garver shall be treated as extra work. The following
identifies the anticipated onsite services:
o Refinement of initial PLC programming and HMI development for site conditions.
o Interface with vendor supplied control systems.
o Startup and functional testing of control systems for each process.
This scope is based upon the responsibilities of the Contractor to provide the following as outlined in
the construction contract documents, including but not limited to:
• SCADA hardware components and software licensing.
• Vendor supplied control systems.
• PLC hardware, control panels, networking equipment, and system testing.
• Variable Frequency Drive (VFD) and instrumentation calibrations and commissioning.
Appendix A - Scope of Services
Amendment 3 3 of 6 Version 1
City of Paris WWTP Improvements
• Plant -wide communications network
• Troubleshooting and correction of wiring errors or equipment failures
This scope is based upon the following responsibilities of the Owner:
• Remote access for Garver to login to the SCADA system network for remote support.
• Reliable high speed internet connection at the WWTP.
• Provide I.T. support to configure remote connectivity.
• Communication system for desired remote alarm notification method (cellular, phone line,
email, etc.)
Deliverables:
Two (2) complete copies of all programming will be provided to the Owner on USB flash
drives.
2. Hourly Services for Phase 2
2.1. Phase 2 Construction Administration
During the construction phase of work, Garver will accomplish the following:
• Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
• Prepare for and attend utilities coordination meeting.
• Attend up to 20 progress/coordination meetings with the Owner/Contractor.
• Evaluate and respond up to 400 construction material submittals and shop drawings. Corrections
or comments made by Consultant on the shop drawings during this review will. not relieve
Contractor from compliance with requirements of the drawings and specifications. The check will
only be for review of general conformance with the design concept of the project and general
compliance with the information given in the contract documents. The Contractor will be
responsible for confirming and correlating all quantities and dimensions, selecting fabrication
processes and techniques of construction, coordinating his work with that of all other trades, and
performing his work in a safe and satisfactory manner. Consultant's review shall not constitute
approval of safety precautions or constitute approval of construction means, methods,
techniques, sequences, procedures, or assembly of various components. When certification of
performance characteristics of materials, systems or equipment is required by the Contract
Documents, either directly or implied for a complete and workable system, Consultant shall be
entitled to rely upon such submittal or implied certification to establish that the materials, systems
or equipment will meet the performance criteria required by the Contract Documents. Consultant
will review up to 400 submittals.
• Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications
(respond to Request for Information (RFIs)) regarding the construction contract documents.
Consultant will respond to up to 225 RFIs.
• Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and will make a recommendation to the Owner regarding making a monthly
partial payment. Consultant's recommendation for payment shall not be a representation that
Consultant has made exhaustive or continuous inspections to (1) check the quality or exact
quantities of the Work; (2) to review billings from Subcontractors and material suppliers to
substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used
money previously paid to the Contractor.
• When authorized by the Owner, prepare up to seven (7) change orders for approved changes in
the work from that originally provided for in the construction contract documents. If redesign or
substantial engineering or surveying is required in the preparation of these change order
Appendix A - Scope of Services
Amendment 3 4 of 6 Version 1
City of Paris WWTP Improvements
documents due to Owner -requested modifications, the Owner will pay Consultant an additional
fee to be agreed upon by the Owner and Consultant.
• Prepare and furnish record drawings.
• Participate in final project inspection, prepare punch list, review final project closing documents,
and submit final pay request.
3. Extra Work
The following items are not included under this agreement but will be considered as Extra Work. Extra
Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner and
the Engineer.
1. Construction materials testing
2. Geotechnical services
3. Training of staff beyond what is described above
4. SSES, I&I analysis, and/or sewer system survey
5. Design of any improvements
6. Utility relocation coordination or design
7. Hydraulics and hydrology for floodway No -Rise Certification and Individual 404 permit
8. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval
9. Submittals or deliverables in addition to those listed herein
10. Invasive structural evaluation techniques beyond visual observation of existing structures at
grade and existing record drawings
11. Preparation of a Storm Water Pollution Prevention Plan (SWPPP)
12. Environmental Handling and Documentation beyond those previously identified, including
wetlands identification or mitigation plans or other work related to environmentally or
historically (culturally) significant items
13. Floodplain delineation and coordination with FEMA and preparation/submittal of a CLOMR
and/or LOMR
14. Environmental Services beyond preparation and submission of a Categorical Exclusion
15. Sludge Management Plan
16. Warranty Assistance
17. Water Reuse Master Plan
18. Utility rate study
19. TMDL and NPDES permitting assistance
20. Water Conservation Plan
21. Drought Management Plan
22. Extra Meetings
23. Jar Testing Services
24. Sampling Services
25. Programming for control systems designed to be provided by the manufacturer, including the
complete dewatering control system and ASHT blower control system.
26. Software procurement or maintenance
27. On-call services following completion
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner
and Garver.
Appendix A - Scope of Services
Amendment 3 5 of 6 Version 1
City of Paris WWTP Improvements
4. Schedule
This schedule is not only contingent on Owner review and authorization to proceed for each Task, but
also regulatory and funding agencies review and response time.
Project Task Start Date and Duration
s k 1. 1 Phas e 2 Bidd ing Services 120 days from Owner's a rova I to advertise
... Biddin
Task
-1.2
. 2 P . has 2 e . Construction . . 17 months from Contractor's NTP
Observation
Task 1.3 — Phase 2 SCADA 19 months from Contractor's NTP
.
Programming . ..............
Task 2.1 — Phase 2 Construction 600 days from Contractor's Notice to Proceed (NTP)
Administration
Appendix A - Scope of Services
Amendment 3 6 of 6 Version 1
City of Paris WWTP Improvements
Appendix B
City of Paris
WWTP Improvements - Amendment 3
FEE SUMMARY
Basic Services Section
Estimated Fees
Fee Type
TASK 1.1 - Phase 2 Bidding Services
$
178,931.00
Lump Sum
TASK 1.2 - Phase 2 Construction
$
424,186.00
Lump Sum
TASK 1.3 - Phase 2 SCADA
$
297,971.00
Lump Sum
TASK 2.1 - Phase 2 Construction
$
959,010.00
Hourl , NTE
Subtotal for Basic Services
$
1,860,098.00
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