17 - Replacement of Campbell Soup Lift Station PumpItem No. 17
TO: Mayor, Mayor Pro Tem and City Council
Grayson Path, City Manager
Robert Vine, Deputy City Manager
FROM: Doug Harris, Assistant City Manager
SUBJECT: REPLACEMENT OF CAMPBELL'S LIFT STATION PUMP
DATE: January 8, 2024
IC:_O X" 0IN21
The City operates and maintains a major lift station, referred to as Campbell's Lift Station, located
north of NW Loop 286. This lift station is equipped with a 30 hp pump and two (2) 140 hp pumps.
Following thirty-eight (38) years of service, one (1) of the 140 hp pumps has failed, requiring
replacement.
STATUS OF ISSUE:
The pump was inspected by the manufacturer to assess the condition for potential repair, due to
the age of the pump, and the availability of parts, it was determined repairing the pump was not an
option and the pump will need to be replaced. Site inspections of the lift station were conducted
by the current pump manufacturer as well as other pump companies. Following thorough
discussion and consideration, the recommendation is replacement with a pump of the same
dimensions. Consideration was given to replacement with another pump model or different
manufacturer, but, due to the layout configuration of the pump base and lift station piping, either
of these options would require a complete redesign of the lift station, thus increasing the cost. The
manufacturer does not have the replacement model in stock, the pump will have to be assembled
at the factory, resulting in a lead time for delivery of approximately six (6) months; replacement
cost is $109,775.14. Purchase of the pump qualifies as an exemption to competitive bidding in
Texas Local Government Code as (1) a procurement necessary to preserve or protect public health
or safety of the municipality's residents; (2) a procurement necessary because of unforeseen
damage to public machinery, equipment, or other property; and (3) a procurement of items that are
available from only one source.
BUDGET:
The replacement cost of the pump is $109,775.14, to be covered by American Rescue Plan Act
(ARPA) funds.
OPTIONS:
1. Approve the purchase of a replacement pump for Campbell's Lift Station, in the amount
of $109,775.14.
2. Deny the purchase of a replacement pump for Campbell's Lift Station.
RECOMMENDATION:
1. Approve the purchase of a replacement pump for Campbell's Lift Station, in the amount
of $109,775.14.