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Agenda PacketCITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, January 8, 2024. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be attending remotely, but the feed will be available for live viewing at littps:Hparistexas.g_ov/public. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the meeting of December 11, 2023. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Economic Development Corporation (10-17-2023) b. Love Civic Center Board (9-14-2023) 7. Receive November drainage report. 8. Approve the Professional Services Agreement with Hayter Engineering for services related to storm water pollution prevention at Cox Field Airport. 9. Receive the November 2023 Financial Report. 10. Re -approve the City Investment Policy. Regular Agenda 11. Discuss, conduct a public hearing and act on a Resolution Authorizing the City to be eligible to participate in Property Tax Abatements and approving Guidelines and Criteria for Granting Tax Abatements in the City of Paris. 12. Discuss, conduct a public hearing and act on a Resolution Reauthorizing the City to become eligible to participate in Residential Tax Abatements related to the 5 In 5 Housing Infill Redevelopment Program and Readopting the Guidelines and Criteria. 13. Discuss and act on a request from the Girl Scouts of Northeast Texas to build a pavilion on the Lake Gibbons property. 14. Discuss and act on a Resolution in support of the Red River Valley Veterans Memorial Museum, Inc.'s Application to the U.S. Army Tank -Automotive Armaments Command for combat equipment for static display at the Memorial located at 2035 South Collegiate Drive and granting approval of the installation at the site. 15. Receive a presentation on the status of the Celebration Paris Senior Living Housing Project, discuss and act on a Resolution supporting the project and partnership between Celebration Paris and Paris Housing Authority. 16. Discuss and act on Amendment No. 3 to the Agreement for Professional Engineering Services with Garver for the Wastewater Treatment Plant Project. 17. Discuss and act on the purchase of a replacement pump for Campbell's lift station in the amount of $109,775.14. 18. Receive quarterly report on demolition projects. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. 20. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on January 5, 2024. Janice Ellis, City Clerk Snecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance. Item No. 5 DRAFT CITY COUNCIL MINUTES MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS December 11, 2023 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, December 11, 2023, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Reginald B. Hughes Council Members: Shatara Moore, Rebecca Norment, and Rudy Kessel City Staff: Grayson Path, City Manager; Doug Harris, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Rich Salter, Police Chief; Todd Mittge, City Engineer; Michael Smith, Public Works Director; Duke McGee, Building Official; and Clyde Crews, Fire Marshal Absent: Mayor Pro -Tem: Mihir Pankaj Council Members: Gary Savage and Clayton Pilgrim O penin Agenda 1. Call meeting to order. Mayor Hughes called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Manager Grayson Path led the United States Pledge & Texas Pledge of Allegiance. 4. Citizens' Forum. Alvin Atwood, 2419 Bonham — he said he was there to talk about the in -affordability of water, and that his water bill was too high. He also said he had the signature of 82 people who agreed with him. Carolyn Williams, 50-40 S.W. — she said the taxes on her house increased, that she went to the Lamar County Appraisal District, and she wanted to know how they figured the taxes. Harley Draven, 2213 Hubbard — she said there was a lack of sidewalks and others were deteriorating. She also said there needed to be better accessibility, and she had lost 90% of her independence since moving to Paris. Regular Council Meeting December 11, 2023 Page 2 Consent A enda Mayor Hughes inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Kessel and seconded by Council Members Norment and Moore. Motion carried, 4 ayes — 0 nays. 5. Approve minutes from the meeting of November 13, 2023. 6. Receive reports and/or minutes from the following boards and commissions: a. Airport Advisory Board (8-17-2023) b. Board of Adjustment (10-3-2023) c. Historic Preservation Commission (10-11-2023) d. Building & Standards Commission (10-23-2023) e. Planning & Zoning Commission (11-6-2023) 7. Receive October drainage report. 8. Receive the October 2023 Financial Report. 9. Approve the renewal of the Lease Agreement with Maxey Rifleman Gun Club for an additional five years. 10. Approve a Lease Agreement with Avfuel for an avgas truck. 11. Approve the Final Plat of the Buster Flats Addition, Lot 1, Block 1, LCAD 17210, located at 1610 Bonham Street. 12. Approve the Final Plat of the Culbertson Park Addition CB 112B, Lots 1 and 2, Block A, LCAD 15827 and 15828, located in the 1500 Block of Hearon Street. 13. Approve the Final Plat of the Harper Industrial Addition, Lot 1, Block A, LCAD 111478121013, 71912, 71810 and 70702, located in the 2400 Block of Church Street. 14. Approve the Final Plat of the Lamar County Emergency Center Addition, Lot 1, Block 1, LCAD 59544, located at 2805 N. Main Street. 15. Approve the Final Plat of the North Main Plaza Addition, Lot 1, Block A, LCAD 53645, located at 2310 N. Main Street. 16. Approve the Replat of the Westview Addition, Lots 7R and 8R, Block A, LCAD 130518 and 20605, located in the 1800 Block of W. Houston Street. Regular Council Meeting December 11, 2023 Page 3 Re ular A enda 17. Discuss, conduct a public hearing and act on ORDINANCE NO. 2023-072: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 306- C, LOT 1, LCAD 50105, LOCATED IN THE 4000 BLOCK OF NORTH MAIN STREET, FROM AN AGRICULTURAL DISTRICT (A) TO A COMMERCIAL DISTRICT (C); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AND PROVIDING AN EFFECTIVE DATE. Building Official Duke McGee explained the applicant was requesting the zoning change for a proposed use of retail sales of RV parts and accessories. He said the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in favor or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve the item was made by Council Member Kessel and seconded by Council Member Moore. Motion carried, 4 ayes — 0 nays. 18. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2023-073: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CONSIDERING THE PETITION FOR A COMPREHENSIVE PLAN AMENDMENT FROM SPLIT USE RETAIL (R)/LOW DENSITY RESIDENTIAL (LDR) TO HIGH DENSITY RESIDENTIAL (HDR) IN THE CITY OF PARIS, BLOCK 199, LOTS S PT OF 2, LCAD 17210, LOCATED AT 1610 BONHAM ST.; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE; A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. Mr. McGee explained that the applicant was seeking a minor amendment to the Comprehensive Plan to provide for a high-density residential use of the property and that a six - unit apartment complex was planned. He said that the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in favor or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve the item was made by Council Member Kessel and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. Regular Council Meeting December 11, 2023 Page 4 19. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2023-074: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE CITY OF PARIS BLOCK 199, LOT S PT OF 2, LCAD 17210, LOCATED IN THE 1600 BLOCK OF BONHAM STREET, FROM A TWO-FAMILY DWELLING DISTRICT (2F) TO A MULTIPLE - FAMILY DWELLING DISTRICT NO. 1 (MF -1); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. McGee explained that the applicant was proposing construction of a six -unit apartment, and the zoning action was in accordance with the City's Comprehensive Plan. He said that the Planning and Zoning Commission recommended approval, as did staff. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in favor or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve the item was made by Council Member Moore and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 20. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2023-075: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, BY AMENDING SECTION 8, "USE OF LAND AND BUILDINGS," SECTION 8-500, "HOME OCCUPATIONS," TO PROVIDE REGULATIONS FOR CATERING AS A HOME OCCUPATION AND TO REGULATE SAME; PROVIDING A REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. McGee explained that the applicant approached the City and the Lamar County Health District regarding the use of an accessory building in his rear yard for a commercial catering kitchen. He said the Planning and Zoning commission instructed City Staff at its October 2, 2023 meeting to pursue a formal text amendment of Section 8-501 Home Occupations of the Zoning Ordinance to add Caterer as a permitted use. Mayor Hughes opened the public hearing and asked for anyone wishing to speak in favor or opposition of this item, to please come forward. With no one speaking, Mayor Hughes closed the public hearing. A Motion to approve the item was made by Council Member Kessel and seconded by Council Member Moore. Motion carried, 4 ayes — 0 nays. Regular Council Meeting December 11, 2023 Page 5 21. Discuss, conduct a public hearing, and act on an Ordinance regarding the petition of the City of Paris, Texas, to update the Subdivision Regulations, specifically to amend Exhibit 9A — Subdivision Ordinance for Preliminary/Final Platting and General Requirements; Thoroughfare Plan. City Engineer Todd Mittge explained that Texas House Bill 3699 pertained to municipal regulation of subdivisions, specifically requirements for approval of subdivision plans and/or plats. He said the enactment of this bill required revision to the City's subdivision ordinance, and that Staff brought the first portion of revisions to the City Council on November 13, 2023, and received approval of the amendments. He further explained that a second portion of amendments were required for compliance with HB 3699. Mr. Mittge said additional time was needed for review and in order to obtain recommendations on preliminary and final platting language, and asked City Council to continue this item to their February 12, 2024 meeting. Mayor Hughes opened the public hearing and continued it to the City Council meeting on February 12, 2024. 22. Receive a presentation regarding a summary report on the five West Paris Town Hall meetings. City Manager Grayson Path said the sixth town hall meeting would be on Thursday, December 14 at 5:30 p.m. at City Square, at which time he would provide a summary analysis of the five West Paris Town Hall meetings. Next, Mr. Path gave a summary report to City Council on the five meetings (See attachment). 23. Receive a presentation from Garver Engineering regarding status of Wastewater Treatment Plant Project. Assistant City Manager Doug Harris reported that Lance Klement with Garver would be giving Council an update on the Wastewater Treatment Plant Project. Mr. Klement said that Jim Snowden and Alfredo Solano were also at the meeting and they represented Thalle Construction Company. He also said that Austin Visconti, the resident construction observer/inspector from Great Plains Consulting was present. Mr. Klement reviewed a recap of the project beginning with the plant site and stated it had been in operation for over 80 years, the plant was expanded in 1944 using WWII POW labor, in 1971 the plant was expanded, the plant was rehabilitated in 1996, and the first TCEQ Notice of Non -Compliance was issued in 2015. He said the wastewater treatment plant used outdated and inefficient equipment, and multiple areas of the facility were unsafe for operations and maintenance staff. Mr. Klement cited regulations for treated wastewater had changed over time, which reduced the effectiveness of the existing plant. He reported that since 2015, the plant began receiving consistent notices of violation due to the aged infrastructure and the plant had received consistent discharge violations. Mr. Klement said that City Staff and operators should be commended for the level of compliance that had been achieved at this aging facility. Next, Mr. Klement proceeded to report about the progress made to date. He said a two -phased construction plan was agreed to improve the plant, that Phase 1 was in construction and Phase 2 Regular Council Meeting December 11, 2023 Page 6 was ready for bidding. With regard to Phase 1, he reviewed and depicted slides of the previous site, the proposed site overview, the primary clarifiers, aeration basins, and final clarifiers. Mr. Klement moved on to Phase 2 Facilities, reviewing and depicting slides of the influent force main, the existing FEB PS site, the proposed FEB PS Site, the influent pump station, head works, sludge dewatering and an administration building. Mr. Klement also said Phase 1 construction was contracted for completion in March of 2025, and Phase 2 was estimated to be completed by the end of 2025. Mr. Harris said they had recently discussed the potential need for additional property for Phase 2 but that was no longer needed, because the design team came back and they would be able to build everything in the existing footprint. Mr. Path said staff would be working with the financial advisor and rate consultant engineer to start planning Phase 2 bonding. Mr. Path reminded everyone of the recent successes they had been working on to alleviate pressure on rate payers, that the City had refunded and restructured a 2013 GO Bond which was an annual savings of 1.4 million dollars. He said those funds would be diverted to the next phase. Mr. Path also said during the budget, they had restructured GO and Utility bonds to the utility side because the City had some retiring debt, and that was an annual savings of an additional 1.5 million dollars. He said this was a total savings of 2.9 million dollars every year. 24. Discuss and act on RESOLUTION NO. 2023-051: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AN AMENDMENT OF THE RESIDENTIAL TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF PARIS, TEXAS AND WE'RE GOING TO PARIS, LLC; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris said the City Council approved a residential tax abatement agreement on May 9, 2022, with We're Going to Paris for renovation of the Westgate Apartment Complex. She said under the terms of the agreement, the owner was to have completed the improvements by May 8, 2023. Ms. Harris said due to issues related to financing and other concerns, the owner had not commenced construction and had requested that the deadline be extended to May 31, 2025. She also said the City Council had indicated its willingness to do so on the condition that the owner either commence construction or secure the property no later than February 12, 2024. A Motion to approve this item was made by Council Member Kessel and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. 25. Receive presentation regarding power lines in the City of Paris. Public Information Officer Jon McFadden said the City had heard throughout all five town hall meetings about street lights not working, downed lines and trees that needed to be trimmed. He explained that staff met with representatives of Oncor and with Optimum to discussed down lines, power cable or telephone and other issues related to utility lines, specifically power. Mr. McFadden said he created a space on the City's website to provide information of how to get in touch with these companies in order that citizens may report their Regular Council Meeting December 11, 2023 Page 7 concerns directly to the corresponding company or government entity. Mr. McFadden gave a demonstration on the City website as how to report a street light that was out or how to report a down line. 26. Discuss and act on the addition of bid alternate #1 in the amount of $13,500.00 to the Lloyd D. Nabors Demolition contract for the Belford Building Demolition Project. City Engineer Todd Mittge said in the previous recommendation he had not included the bid for removal of the historical stars and chains, and the project had gone faster than scheduled. He said City Staff was asking City Council to approve this item and funding was available from the American Rescue Plan Act (ARPA). A Motion to approve this item was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 27. Discuss and award a bid in the amount of $237,769.00 to One Reef, LLC of Paris for services related to asbestos abatement in the Grand Theater; and authorize City Staff to negotiate a contract. Mr. Mittge said the City owns the Grand Theater located at 21 Lamar Avenue, and the building was in a state of disrepair, requiring asbestos abatement and debris removal before restoration and revitalization could begin. He explained the project underwent an Asbestos Testing and Investigation study and on August 28, 2023, the City Council authorized advertisement of bids for the project, which were advertised on September 27, 2023. Mr. Mittge reported that six bids were received and were opened at City Hall on November 9, 2023 and ranged from $237,769 to $416,253.00. He said that he and Paul Dennehy, Designing Architect, evaluated the bids utilizing a comprehensive scoring system and based upon scoring of the submittals, One Reef, LLC was recommended for award of the project. City Manager Grayson Path said staff had an initial estimate of $100,000.00 for the scope of work but during evaluation, the bids came in higher than anticipated. He also said the City could utilize existing ARPA funding to cover the difference of $137,769.00. A Motion to award a bid in the amount of $237,769.00 to One Reef, LLC of Paris and authorize City Staff to negotiate a contract was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 28. Receive a presentation about the Street Mill and Overlay Projects, discuss and authorize the City Staff to proceed with design and bidding for 2024 projects. Mr. Path said City Staff had spent a good bit of time examining arterial roadways all over town to identify those in most need of a mill and overlay and due to limited funding, the City was not able to address all arterial roadways. He explained the goal was to mill and overlay those roads that had the heaviest traffic in the community, and outlined the following: Regular Council Meeting December 11, 2023 Page 8 Project Length (Miles) Project Total Graham Street (19th NW to Railroad Tracks) 0.512 $ 183 223.60 North Collegiate Drive (Lamar Ave. to NE Loop 286) 0.931 $ 582,497.06 ?Fitzhugh Street (Pine Bluff Rd to Hickory St) 0.754 $ 365,753.86 24th Street SE Lamar Ave. to Clarksville St. 0.512 $ 165,381.03 Pine Mill Road (Inside Loop) (30th St NE to NE Loop 286)__ 0.605 $ 328,853.52 I 7th Street SW (50/50 Split w/ Ceko) (South of SW Loop 28 6) 510 LF 0.1 $115,0001. (50150 Split with CEFCO) Pine Mill Road (East of Loop) (TxDOT RW to 42nd NE) 0.360 $ 163,737.16 20th Street SE (Clarksville St to Polk St) 0.187 $ 61 011.42 12th Street SE (Austin St to Trail de Paris) 0.635 $ 236 949.69 West Sherman Street (15th SW to 19th SW) 0.258 $ 89,077.79 13th Street NW (Campbell St to Bonham Rd) 0.609 $ 194,844.25 Martin Luther King,_ Jr. Drive (Fitzhugh to 6th St NE) 0.223 $ 111,424.43 West Campbell Street (13th St NW to 19th St NM 0.397 c $ 131,936.06 r-- West Center Street (19th St NW to North Main St) 1.239 $ 477,304.75 Misc. Curb and Gutter, Valley Gutter Replacement (� 2000 LF) �- - - $ 90,000.00 I Total Miles"; 7.322 $ 392969995 Mr. Path also said at the October 23, 2023 City Council meeting, the City Council authorized an agreement with Garver Engineering to perform a lead-based piping inventory pursuant to Federal Law. He said this project would ultimately result in the replacement of all lead-based lines in town and staff had worked with Garver to prioritize the above listed roads so that should any of the roads be found to have service lines that needed to be replaced that they would try to replace those pipes prior to mill and overlay of the road. Council Member Kessel inquired about the timeline to identify lead pipelines. Assistant City Manager Doug Harris said they should be able to identify the lead pipes easily because of the prioritization of the roads. A Motion to approve the designated roads for the Street Mill and Overlay Projects was made by Council Member Kessel and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. Regular Council Meeting December 11, 2023 Page 9 29. Discuss and act on three water line looping projects in the amount of approximately $507,936.96, to be funded by the $250,000.00 Lionshead Project reimbursement and ARPA funds; authorize payment in the amount of $750.00 to RMC for services related to these projects; and authorize the City Manager to execute all necessary documents. Public Works Director Michael Smith said that looping water lines was a means to accomplish elimination of dead-end mains. He also said it benefited fire protection through improved flow and minimized water loss by reduction of dead-end main flushing schedules. Mr. Smith reported that staff had identified three projects and they were 1) Pine Mill road from west of 42nd Street NE to east of NE Loop 286; 2) SE Loop 286, from east of 6" Street SE to west of South Collegiate; and 3) Gene Stallings Industrial Park, from west of 19th Street SW to west of SW Loop 286. Mr. Path said this would also mean better water pressure and assured that citizens do not lose water. Mr. Smith added that the City CIP crew would be doing this work. A Motion to approve this item was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 30. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced. 31. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Kessel and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. Mayor Hughes adjourned the meeting at 6:53 p.m. REGINALD B. HUGHES, MAYOR JANICE ELLIS, CITY CLERK r TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager Rob Vine, Deputy City Manager Doug Harris, Assistant City Manager SUBJECT: West Paris Town Halls DATE: December 11, 2023 BACKGROUND: On August 14, 2023, Mayor Hughes provided the City Council a presentation to publicly announce a series of upcoming town halls in west Paris. For some time, councilmembers have heard from the community that west Paris has been "left behind", and so in order to try and understand what this means, it was decided that the City should hold some town halls to give residents a chance to explain this to us. In partnership with the Paris ISD, PEDC, and CitySquare, we held five town halls at the following locations and dates: Location Time Date 1. Justiss Elementary 6:00 pm September 26, 2023 2. Travis High School of Choice 6:00 pm October 10, 2023 3. Givens Elementary 6:00 pm October 12, 2023 4. Historic Depot Building 2:00 pm October 31, 2023 5. CitySquare 9:00 am November 2, 2023 A special thanks to each of our hosts for their great support and assistance. Everyone was very accommodating and helpful and we are grateful for such wonderful partnerships. Each town hall had the same purpose: hearing from citizens regarding concerns they are experiencing in west Paris to help us understand what the term "left behind" as compared to other parts of town might mean and to perhaps garner some context to formulate a response. There were five separate events, with three offered at night, one during the day, and one during the morning, with the hope of trying to make attending at least one event possible for as many interested citizens Page 1 of 12 as we reasonably could. While city officials did offer some response at the events, our primary goal was to listen, take notes, and begin to analyze what we were learning. We had a great turnout at all five events with many individuals speaking during the town hall, some meeting with city officials after the town hall to discuss concerns, and still others submitting a survey. As a side note, our steering committee made the decision to restrict surveys to those who attended the event as we wanted to encourage direct participation via attendance at the town halls. If anyone ever has a concern that they would like to submit to the City, they can always reach out to their councilmember or the City Manager's office by phone, email, or in person. In total, we had about 53 individuals either speak during a town hall and/or submit to us a survey. Many others attended but did not speak or submit a survey. We had a plethora of city officials attending, listening to the concerns as they were being made. These individuals were (whether at all or some of the meetings): 1. Reginald B. Hughes, Mayor 2. Mihir Pankaj, Mayor Pro Tem 3. Gary Savage, Councilmember 4. Rudy Kessel, Councilmember 5. Shatara Moore, Councilmember 6. Grayson Path, City Manager 7. Rob Vine, Deputy City Manager 8. Doug Harris, Assistant City Manager 9. Richard Salter, Chief of Police 10. Michael Smith, Public Works Director 11. Robert Talley, Code Enforcement Supervisor 12. Kimmie Snowton, Police Community Outreach Officer 13. Janice Ellis, City Clerk 14. Stephanie Harris, City Attorney 15. Randy Tuttle, Assistant Chief of Police 16. Jon McFadden, Public Information Officer 17. Nicki Brown, Code Enforcement Officer Our goal with the above list of participants was to cover areas we foresaw to be topics of concern by our residents based on our past experience. Following the events, individual city councilmembers as well as the City Manager attempted to reach out directly to various attendees in order to continue the discussion, particularly if any input we received was vague. While time did not allow us to visit with everyone who attended, and many we attempted to visit were not home, we did have an opportunity to meet with about 17 individuals. Page 2 of 12 In addition to the home visits, following each town hall, we began processing the various input we were receiving to identify potential tasks we could address right away. The goal of this was not to wait until after all five events took place before citizens saw some response from the City, but rather if an item of immediate opportunity presented itself, we would attempt to work it as quickly as possible. This has required a redirection of city resources to focus more attention on this effort, but given the public attention this initiative brought with it, we knew that immediate tangible and visible responses was important. Until we are able to raise more resources and/or direction is provided by the City Council, our ability to sustain this focus will be limited, however we will be working as hard as we can for some time going forward to address more of the concerns raised during the town halls. It is important to state as this point that while it is difficult for any individual person to see the full scope of work we do as a city across the entire community, I would like to assure anyone who reads this report that to the best of my observation, while we can never claim to give every citizen, block, street, or quadrant of the community a perfectly equal amount of attention and/or resources as others during any set measurement of time, we are in fact doing our best to try and serve as many of our residents all over town as fairly as we possibly can. Unfortunately, with limited resources including staffing, time, and especially funding, priorities must be made and worked. This is not made any easier when we include changing codes, policies and politics. And at the end of the day, city officials, from the city council to city management to city staff are human, attempting to do the best they can, when they can, and with what they have to do it with, for the most good possible. Nevertheless, we always strive to improve and we continue to want to hear from citizens regarding any issues they see out in the community so that we can try to address them. Another important point to raise before we dive in to the summary of the meetings — it was often stated that citizens were having difficulty getting responses from city officials (council, management, and/or staff). Having been here for over three years, unless something predates me, I can attest that nearly none of these instances raised during the meetings was ever brought to my attention by the citizen. Therefore, I would like to encourage every citizen that should they ever experience difficulty getting information and/or responses from a city official, particularly a staff person, please reach out to their supervisor and ultimately if that were to even fail, reach out to my office. While we can never guarantee to provide a response that a person desires to hear, I would like to at least make sure that they get a response. SUMMARY RESULTS: Having completed all five of the town halls, we have attempted to compile all the feedback. This report contains a summary table, pie chart, and an itemized listing of all comments we took note of (see the end of the report). Without listing each response verbatim, we have attempted to reasonably compile each response while creating some uniformity and commonality in the verbiage where possible. Please know that we took summary meeting notes of all five meetings; Page 3 of 12 those notes as well as the surveys, are all available upon request and may not contain every comment given at the town halls. While we easily could have created more, we have categorized all the input under 29 separate topic headings. The heading titles are based on our municipal operational terminology to better help us internally direct each concern to the right department. The breakdown of these topics is shown in the following table: Topic Count Percentage Animals 72.5% _........_. ._.....0.7 . ............._ City Management Community Development 20 7.2% Dilapidated Structures 16 5.7% Drainage 28 ....... 10.0% Economic Development 5......_ 1.8% Engineering 1 0.4% Fire Department 1 0..4......._. Housing Authority 1 0.4% HR 1 0.4% Junk and Rubbish 4 1.4% Lega I 1 0.4% Nuisance 15 5.4% ..... Nuisance - Grass 30 10.8% Other 23 8.2% Parks 8 2.9% PIO 1 0.4% Plumbing 7 2.5% Police Department 7 2.5% Sidewalks w 10 3.6% Signage 5 1.8% Solid Waste 14 5.0% Streetlights12 W15 4.3% Streets 5.4% Traffic 6 2.2% Tree Limbs 15 5.4% Unsafe Structure 3 1.1% Utilities 16 5.7% Utility Lines - Third Party 5 1.8% Total 279 100% Page 4 of 12 The following is a pie chart showing the relative proportion of each topic compared to the rest. _ euro 5% Streetlights 4% Solid Waste %_ Signag 2% Sid¢ 1 Polic Unsafe Structur j 1% rree Urrihs j Utility nes - Third Party rf Animals Cty Management Utilities fi 3% 7.% ......_. Community Development 7% I Parksl Y+ 3% ..{ Other i% ii Dilapidated StructuresF u., . — Drainage r AOf Ecranornlc Development 2% Engineering f Fire DIrp'tmenr: p tlil8 I lan inv Auffionty 0/ 1 °r FJunk and Rubbish ra le.gal�� �IVuisance 1 5% IIVutssinre GraSs.i II While not necessarily the largest topics, the three overall largest concerns expressed in the town halls were 1) tall grass, 2) drainage, and 3) dilapidated structures. Some other notable concerns expressed in large numbers were streets, tree limbs, utility rates, sidewalks, streetlights, and trash pickup. Analyzing these stated issues, we unfortunately do not have any suggestions on how we might "solve" them as they tend to be a fundamental issue that communities all over the nation struggle with on an ongoing basis. Whether there be legal, political, cultural and/or resource constraints, we are hampered on enforcing these matters to the point of preventing their occurrence or ensuring that they will never happen again. While prevalent in west Paris, many of these issues are not unique to west Paris. None of this is the answer anyone wishes to hear, but unless we are able to significantly increase our revenue resources (taxation), based on current knowledge we have today, there will always be a limit to what we can do with each of these topics. We will continue to listen closely for policy ideas, new technology, changes in Texas legislation, etc. that we can educate Page 5 of 12 ourselves on and/or adopt. And of course, should the City Council direct that any issue, or any portion of town, take priority over others, we will redirect resources as appropriate. It is important to note that not all concerns expressed are ones that the city can address, or at the very least address in the near future or without significant cost. Several examples: 1) the topic of homeless and/or squatters is a rather complicated legal issue, 2) utility rates are indeed high on account of the Waste Water Treatment Plant project and while we have implemented several actions to help alleviate this for our ratepayers, we unfortunately cannot decrease the rates, 3) installation of sidewalks is indeed an ongoing desire for the City, however the sheer cost to do this in mass makes it challenging; 4) like sidewalks, as we recently learned regarding Tributaries 4 and 6, the issue of drainage is also very expensive to address outside of isolated instances of clean up, and 5) trash being picked up once a week was addressed in our recent bidding process for solid waste services. In addition, we will try to investigate the concerns raised to determine that 1) we truly captured the issue being expressed and 2) we are in fact able to address the matter. Some issues may be civil matters (ex: some drainage issues are on private property instead of public). There is much more that could be said, but these are generic overall statements from the concerns raised. We have not prepared a point by point listing of whether each item is one we can or cannot address. I also cannot state that we will "follow up" with every individual on any and all concerns they have expressed in these town halls as that is not always efficient given the dynamic demands we are up against daily. I would however encourage anyone seeking communication on an issue to reach out to my office and we will get you in touch with the appropriate staff person. With this all being said, we are (and have been) going to try and address as many of the concerns raised as possible because 1) if they are indeed public issues, 2) if we have the budgeted funds and 3) we don't have more critical matters needing attention first, then it is part of our job to address them. Furthermore, we are working on making available to the public an online portal where individuals can submit concerns for our investigation. We envision this portal to offer better opportunities for the citizen to interact and even track progress. CONCLUDING REMARKS: In terms of development and infrastructure, portions of west Paris are older than much of the rest of Paris. I believe we are going to learn more about this at the conclusion of our Housing Study, but with aged portions of town there is a reasonable expectation to experience a greater number of nuisance issues and infrastructure concerns as compared to newer portions of the city. One way to stimulate change is to see new development, particularly in residential remodels and/or new construction. Our Five in Five Program is one such initiative designed to target much of west Paris for the purpose of encouraging rehabilitation in the area via new housing construction. We hope that the Housing Study will provide us additional ideas on how we might further stimulate change all throughout town, including west Paris. This however does not happen overnight. In the Page 6 of 12 meantime, we have a few recommendations we might provide, but are absolutely open to more that the City Council may have. In regards to any specific issues raised during the town halls that anyone would like further information on that was not covered in this report, we would encourage the resident to contact the City Manager's office and we would be happy to sit down and discuss it in depth. RECOMMENDATIONS: Based on the input provided, the topics of greatest concern are indeed topics that we focus a significant amount of resources in the budget towards each year, all over town. Another way of saying this, they are perpetual issues that we combat year after year (ex: grass continues to grow). It is therefore our recommendation that: 1. Where specific issues were raised (ex: a specific streetlight is out), we work to address them as quickly as possible. 2. We continue towards completing our Housing Study to hopefully gain thoughts on improved policies for stimulating rehabilitation and growth. 3. We continue to incrementally increase our funding in Public Works and Code Enforcement (the two departments who are tasked with addressing the predominate list of concerns raised) each fiscal year to try and accomplish more than we currently can do. 4. We work to create an online portal where citizens can report any issues and concerns they have to allow for better tracking and accountability, particularly internally. 5. We continue to encourage residents that, should they ever experience issues with communicating with city officials, they report these to the City Manager's office. Page 7 of 12 Town Hall Topic Concern Givens - #3 Animals 'Dogs running loose near Head Start school. Justiss - #1 Animals I Snakes near home. Travis - #2 'Animals Dogs at Bonham Street and 34th Street Animals Dogs barking all night next Travis - #2 door. Givens - #3 Animals Neighbor has chickens, roosters and 40+ dogs._ Horrible smell. Travis - #2 ;Animals Dogs running loose in 170D block of Graham and Houston Streets. Givens - #3 ;Animals Dogs running loose in west Paris. Justiss - #1 :.City Management Concerned with City policies, procedures and enforcement. Justiss - #1 City Management I Need to dedicate funding for west Pans only purposes. Givens -#3 Community Development Too much focus downtown need to turn attention to surrounding neighborhoods_ _-•._--- _ __.---_- ---.—___-- -._. _.... ..._.-_-__.. _-_ ...... Justiss - #1 Community Development '.Concerned with City using foreclosure process. Justiss - #1 ;Community Development i Fast Food Restaurants are a public health concern. Justiss-#1 ;Community Development j --- Westgate Apartments Justiss _#1 :Community Development, Need more affordable housing opt-io- ns. Justiss-#1 CommunityDevelopment !Slumlords are a problem. rJustIss - #1 Community Development Westgate Apartments Justiss - #1 -Community Development Rentals are an issue. ,Travis -#2 'Co mmunity Development tWestgateApartments Justiss - #1 Community Development !W stgate Apartments GtySquare #5 aCommunity DevelopmentWest Paris needs more restaurants. Givens - #3 ;Community Development iToo many rentals with landlords and tenants who do not care about their property. Justiss #1 Community Development' Westgate Apartments Justiss - #1Community Development , Allow outside contractors to work in town. __.,. - - .-..._ -- - - - - Justiss - #1 CommuniTy Development Need affordable housing. Travis - #2 Community Development Old bwldings need to be tom down. Depot - #4 Community Development Concerned that multi -family zoning does not require notices to surrounding area when a multi -unit is planned. Justiss - #1 Community Development . Concerned with City tearing down Belford Building. Justiss-#1 Community Development Need fewer apartments in west Paris. Justiss - #1 'Community Development 'Housing in west Paris is falling apart. Justiss-#1 Dila pidatedStructures Campbell Street/ Church Justiss - #1 Dilapidated Structures Commercial Buildings near Texas Furniture. Travis - #2 Dilapidated Structures 441 NW 13th Street Justiss-#1 Dilapidated Structures In general throughout west Paris. Travis - #2 Dilapidated Structures 1637 Graham Street Travis - #2 Dilapidated Structures 1813 W Houston Street. Givens - #3 Dilapidated Structures In general throughout west Paris. Justiss - #1 Dilapidated Structures Hickory Street by Boys and Girls Club_ CitySquare - #5 Dilapidated Structures In general throughout west Paris. _. Justiss - #1 Dilapidated Structures 127 24th NW Justiss - #1 Dilapidated Structures In general throughout west Paris. Justiss - #1 -Dilapidated Structures In general throughout west Paris. - -- . -- - -. _....- -- - - Justiss - #1 Dilapidated Structures In general throughout west Paris. Justiss - #1 Dilapidated Structures 'Need to level ground when demolishing them. Justiss - #1 Dilapidated Structures Near his home. - Justiss - #1 Dilapidated Structures In general throughout west Paris. Travis - #2 Drainage 128th NW floods during heavy rain. Justiss-#1 Drainage In general. Justiss-#1 'Drainage In general. ,Travis - #2 Drainage _133rd SW going south from Kaufman. Travis - #2 Drainage Culverts in front of home are not sized appropriate, floods through his yard. Justiss-#1 Drainage Near home. Depot -#4 Drainage 'in general. Travis - #2 Drainage No storm drains anywhere in west Paris. Travis - #2 Drainage Overgrown at 21st NW and Graham Street. Justiss - #1 Drainage In general. Justiss-#1 Drainage In general. Justiss - #1 Drainage :Need more curb and guttering in west Paris. - - Travis - #2 Drainage 19th Street NW needs to be cleaned up Justiss-#1 Drainage In general. CitySquare-#5 Drainage In genera I. Givens - #3 Drainage Near house need repairs. Justiss - #1 Drainage In general. Justiss-#1 Drainage Flooding in yard. Justiss - #1 Drainage In general. Page 8 of 12 Justiss - #1 Drainage Justiss - #1 Drainage Justiss - #1 Drainage Justiss= #1 Drainage Justiss - #_1 Drainage Justiss - #1 Drainage Justiss - #1 j Drainage Justiss - #1 Drainage Travis - #2 Drainage Justiss - #1 Economic Development Givens -#3 Economic Development 'Justiss-#1Eco no mic Development CitySqua re _ #5 '!Economic Development Justiss -41 Economic Development CitySquare _#5.'Engineering _ Justiss - #1 'Fire Department Justiss - #1 Housing Authority Justiss - #1 HR __ -- Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Depot -#4 Justiss - #1 Depot -#4 J ustiss - #1 Justiss - #1 Justiss - #1 Travis - #2 Travis - #2 Travis- #2 Travis - #2 Justiss - #1 ,Just iss - #1 'Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Givens - #3 Justiss - #1 Givens - #3 Justiss - #1 Travis - #2 Justiss - #1 Justiss - #1 Travis - #2 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss- #1 _- _ .--__...... Justiss - #1 Justiss - #1 Travis - #2 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 Justiss - #1 J ustiss - #1 'Junkand Rubbish ';Junk and Rubbish Junk and Rubbish Junk and Rubbish Legal Nuisance Nuisance 'Nuisance 'Nuisance N uisa nce N u isa nce Nuisance N u isa nce Nuisance .Nuisance Nuisance Nuisance Nuisance ?Nuisance Nuisance Nuisance- Grass Nuisance- Grass Nuisance - Grass N uisa nce - Grass Nuisance- Grass Nuisance- Grass Nuisance- Grass Nuisance- Grass Nuisance - Grass N uisa nce - Grass Nuisance- Grass Nuisance- Grass Nuisance - Grass Nuisance --Grass Nuisance - Grass :Nuisance - Grass Nuisance - Grass ,Nuisance- Grass 'Nuisance - Grass .Nuisance -Grass 'Nuisance -Grass Nuisance - Grass Nuisance - Grass N uisa nce -Grass Nuisance - Grass Nuisance - Grass Nuisance - Grass Nuisance - Grass Culverts along Henderson Street need cleaning out. Near home is overgrown, causes back ups. .8th NW 10" pipe in front of home is not big enough. Flooding at 7th and Sherman In general. 15th NW Need more curb and guttering on Bonham Street Backs up on her property during heavy rain. In general. t Need more shopping options in west Paris. In general. Need more primary jobs. f Need more retail in west Paris. Concerned with ADA accessibility throughout town. Need to use sirens while going down streets. I Health hazards exist on their properties. ----------- Concerned with City hiring/employment practices. In general — - Mowers at 839 28th NW 24th NW from Graham to Bonham. 'Around his home. Concerned that HB2127 will limit our abilityto regulate nuisance violations. 'Paris Iron and Metal needs to fence property. - - Numerous nuisance issues near her properties throughout town. Need No Dumping Signs along Campbell Street. Need No Littering Signs along Campbell Street. Litter everywhere. SE corner of Bonham and 34th SW. Litter everywhere. !Dead tree at corner of Fitzhugh and Tudor. Fence line along Camp Paris grown up. Contractor down the street keeps tearing up his yard turning at the intersection. Mechanic near house working on numerous cars in streets. Litter everywhere. Litter everywhere. Dead tree in neighbor's backyard - 265 33rd NW. In general. In general. Harlem Nights. SW Sherman bus stop. In general. In general. In general. Pasture across from property. i Along roads all over west Paris. Across the street. Near home. In genera I. _ Along Cherry Street from 10th NE to 11th NE. Need to change code to allow pastures to be tall. Railroad Track Crossing between 11th NW and 13th NW Shiloh and 9th ROW Shiloh from 13th NW to 11th NW I n genera I. In genera I. Behind her house. High grass at 1719 W Houston - lots of rats. In general. In general. In general. Pasture next to her house. In general. In general. In general. City Health Building Page 9 of 12 Justiss-#1 Nuisance -Grass In general. Travis -#2 ;Nuisance - Grass In intersections all over. Justiss - #1 =Other Homeless / Squatters Justiss-#1 'Other Federa I Government Justiss - #1 :Other Inflation in economy. Justiss - #1 Other Property Taxes too high. Justiss-#1 Other Taxes area problem. Justiss-#1 ;Other Homeless Squatters Justiss - #1 Other Homeless / Squatters , Justiss - #1 Other Squatters - St. Luke Church on Campbell Street. Justiss - #1 Other Fourtrees hanging over her home. Justiss - #1 Other Homeless / Squatters Justiss - #1 Other Youth out after dark. Travis - #2 Other Littlejohn Cemetery Road Justiss - #1 -# I Other Home / Squatters _.. less Travis - #2 Other - — -- --- Squatters - 1551 Graham Street. Travis - #2 Other ;Work with schools to identify better bus stops for kids. Justiss - #1 !Other Homeless / Squatters Givens - #3 ''Other Too many barriers in Paris put up against transgender individuals. Justiss - #1 Other Homeless Squatters ,Travis - #2 Other Need city ordinance limiting dogs to two per household. Justiss - #1 Other Lack of community pride. Justiss - #1 Other Homeless / Squatters Depot - #4 Other Mosquitoes in ditch near Depot were bad this year. Justiss - #1 Other Need to cover all bus stops in Paris. Justiss - #1 Parks Oak Park - Not safe. Justiss-#1 Parks ;LeonWilliamsPark - Walking Track_ Justiss - #1 Parks Leon Williams Park- Needs work. Travis -#2 Parks Oak Park- Walking path needs to be fixed. Justiss - #1 Parks Leon Williams Park- Playground Equipment Justiss - #1 Parks Need to use Wise Field for baseball and soccer games. Justiss -#1 Parks Leon Williams Park- Playground Equipment Justiss - #1 Parks Walker Park- Needs a playground, power at pavilion and closer bathroom. Givens - #3 PIO City needs to improve its communication to community. Travis - #2 Plumbing . Bathroom backs up during ra in events. Travis - #2 Plumbing Backing up at 1702 W Houston Street. CitySquare - #5 , Plumbing Sewer line clog at 1155 13th NW. Justiss - #1 Plumbing Clogged near home. Depot _#4 Plumbing Clogged near home at a 10-plex. Justiss-#1 'Plumbing Clogged near home. Justiss - #1 Plumbing Clogged near home. Givens -#3 `Police Department Need more police presence around Head Start school. Justiss - #1 Police Department Police presence needed at Bonham Street Justiss - #1 Police Department Shooting near home. Givens - #3 - Police Department Need more police presence near their house - drug houses near them. Justiss - #1 Police Department Large gatherings with people parking in street near home. Justiss - #1 Police Department Drugs in town is a problem. Justiss - #1 Police Department More police patrols needed. Justiss-#1 Sidewalks In general. Justiss-#1 Sidewalks In general. Travis -#2 Sidewalks Bonham Street. Justiss - #1 Sidewalks In general. CitySquare-#5 Sidewalks Pine Mill Road forschool childrento walk on. Travis - #2 Sidewalks Needed throughout west Paris for school kids to walk on. Justiss - #1 Sidewalks 8th NW and Henderson Justiss-#1 Sidewalks In general. Justiss - #1 Sidewalks Covered up at her house. Justiss-#1 Sidewalks In general. Givens - #3 Signage ! "Slow" sign covered up by trees at Lamar and 8th N E. Travis - #2 Signage Shiloh Street sign at Shiloh and 16th NW is missing. Travis - #2 Signage School zone flashing lights covered up. Travis - #2 Signage STOP signs covered by tree limbs throughout west Paris. Justiss - #1 Signage Street marker down for West Booth Travis - #2 Solid Waste . Concerned with once a week trash service. Justiss - #1 Solid Waste Concerned with once a weektrash service. Justiss - #1 Solid Waste Concerned with once a week trash service. Page 10 of 12 Justiss - #1 Solid Waste ;Concerned with once a week trash service. Givens - #3 Solid Waste Concerned with once a week trash service. Travis - #2 Solid Waste Concerned with once a weektrash service. Travis - #2 Solid Waste Need a community dumpster in her area. Justiss - #1 Solid Waste Concerned with once a week trash service. Travis - #2 Solid Waste Need more recycling options in Paris, including times outside of 7 am - 7 pm. Givens - #3 ;Solid Waste Concerned with once a weektrash service. Travis - #2 'Solid Waste Concerned with once a weektrash service. Givens - #3 _... ,Solid Waste New solid waste contract needs to provide sufficient brush and leaf removal. _ Justiss -#1 ;Solid Waste Concerned with once a week trash service. Justiss -#1 'Solid Waste Concerned with once a weektrash service. Justiss-#1 'Streetlights Campbell Justiss-#1 iStreetlights iCampbell Depot-#4 Streetlights In general. LJustiss-#1 Streetlights ;In genera 1. ;Travis - #2 'Streetlights Tudor, 8th NE and MLK. Justiss-#1 Streetlights ;Campbell !Justiss-#1 Streetlights iingeneral. Justiss-#1 !Streetlights ;Campbell, Henderson and 7th NW Justiss-#1 ?Streetlights 14th NW from Franklin to Campbell Justiss - #1 Streetlights In general. Justiss - #1 Streetlights Henderson Street. .Travis - #2 Streetlights Needed throughout west Paris. !Justiss -#1 Streets 'Alley near home needs repairs. Givens - #3 Streets West Washington between 7th SW and 19th SW need repairs. Givens - #3 'Streets When West Washington is icy, they do not get any salt. Justiss-#1 -Streets I Potholes near home. Travis - #2 Streets In general. .Travis-#2 Streets In general. Justiss-#1 'Streets In general. Justiss-#1 Streets Potholes in general. Justiss - #1 Streets Potholes in general. Givens - #3 Streets Roads near house need repairs. Justiss-#1 'Streets In genera I. Justiss - #1 Streets 25th SW needs repairs. Justiss - #1 Streets Water pooling at NW corner of 25th SW and Sherman intersection. Justiss - #1 Streets ..—._.._. _ ..--__.._ .... _.._._.. - Henderson Street needs repairs. Justiss-#1 Streets In general Givens - #3 Traffic Needs a speed limit sign installed in her neighborhood. Givens - #3 :Traffic Needs STOP signs at Lamar and 8th NE. Givens - #3 Traffic 'Excessive speeds on W. Washington from George Wright to 19th SW. Givens - #3 !Traffic Excessive speeds along 6th NE. Request an electronic speed sign in front of Head Start school. Travis - #2 ,Traffic Excessive speeds along Bonham Street from Loop 286 to Oak Park CitySquare - #5 '•Traffic Need blinking lights near Givens or Travis schools. Justiss - #1 (Tree Limbs 28th Street and Graham Justiss - #1 Tree Limbs Along and over streets. Justiss - #1 Tree Limbs Covering STOP Sign at Washington and Sherman. Justiss - #1 ;Tree Limbs Campbell Street. Travis #2 Tree Limbs !Bonham Street and 34th SW intersection. Depot - #4 Tree Limbs Covering street lights. Travis - #2 Tree Limbs 'Along and over streets. Justiss - #1 Tree Limbs Along and over streets. Travis - #2 Tree Limbs Along and over streets. Justiss - #1 Tree Limbs :Along and over streets. Justiss - #1 Tree Limbs Along and over streets. Justiss - #1 !Tree Limbs Along and overstreets. Justiss - #1 Tree Limbs Covering STOP Sign at 9th NW and 10th NW Streets. Justiss - #1 ;Tree Limbs Along and over streets. Justiss - #1 ITree Limbs Graham Street Justiss-#1 Unsafe Structure at 2760 Campbell. 'TrailerY Justiss - #1 Unsafe Structure Unknown structure still being occupied. Depot - #4 Unsafe Structure Unknown residence with hole in roof, being lived in. Travis-#2 Utilities iToo high. Justiss - #1 Utilities Concerened thatthere may be codes preventing water he rvestor technology. Justiss - #1 Utilities Too high. Justiss - #1 Utilities Fluoride in Water is dangerous. Page 11 of 12 Justiss - #1 Utilities Too high. Justiss -.#1 Utilities Mater Meter - Needs to be dug out. Travis - #2 'Utilities Concerned with water treatment and frequent flushing of hydrants. Travis - #2 'Utilities Too high. Justiss - #1 Utilities water lines - Made of copper in west Paris. Justiss - #1 Utilities Water lines - Leak at 13th and Shiloh Justiss - #1 Utilities Fire Hydrant ran for three weeks at 15th Street. ,Travis - #2 iUtilities Utility rates - how is sewage bill calculated? Justiss - #1 Utilities Water pressure is too low. Justiss-#1 Utilitiies Too high. Travis - #2 'Utilities :Too high. Justiss-#1 utilities Too high. Travis - #2 'Utility Lines - Third Party ;Trees touching lines. Travis - #2 Utility Lines - Third Party Down cable line at 17th NW between Graham and Houston. Justiss - #1 Utility Lines - Third Party Trees touching lines. Depot - #4 ;Utility Lines -Third Party �Down communication lines near home. Depot - #4 Utility Lines - Third Party Oncor power poles leaning. Page 12 of 12 Item No. 6 Where ` exans Reach Iligher PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, October 17, 2023 5:30 P.M. MINUTES Board Members Present: Staff Present: Josh Bray, Chairman Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer Ex -Officio Members Present: Maureen Hammond, Executive Director Lauren Trejo, Economic Dev. Specialist Stephen Kelly, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Reginald Hughes, Mayor Guest(s) Present: Mihir Pankaj, Mayor Pro Tem Mary Madewell, The Paris News Grayson Path, City Manager Paul Allen, Lamar County Chamber President Call to Order Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on Tuesday, October 17, 2023. Invocation Mr. Roddy gave the invocation. Welcome and Ogening Remarks Chairman Bray opened by expressing appreciation to everyone in attendance including the City Council, the City Manager, Mrs. Madewell, and Mr. Allen. Citizens' Input Chairman Bray invited those present to speak during the Citizens' Input. No one came forward, and Chairman Bray closed citizens' input. Page 1 of 5 i Cpl Where Texans Reach H@het Discuss and Consider A royal of the Minutes of the Meetin held Se tmber 14, 2023 Chairman Bray presented the September 14, 2023, meeting minutes for review and discussion. Dr. Hashmi made a motion to approve the minutes as presented. Mr. Homer seconded the motion. Vote: 5 -ayes to 0 -nays U date and Discuss September 2023 Financial Statements Ms. Hammond reported on financial statements, noting that our September 2023 financials mark the end of our fiscal year. Therefore, they are presently undergoing a thorough review and necessary adjustments. Ms. Hammond assured everyone that the adjusted, finalized year-end statements will be presented for discussion at the upcoming board meeting. No additional questions/comments followed, and the discussion was closed. U daa ate and Discuss Revisions to Policies and ProceduresO eratin Standards Ms. Hammond presented a memo outlining this item. She went on to note that in 2021, Chairperson Bray appointed a Policy Review Committee consisting of Board Members Dr. AJ Hashmi, Mark Homer, Erik Roddy, and Executive Director Maureen Hammond to review policies and bylaws. Ms. Hammond recalled that the bylaws were completed and accepted by the board and City Council last year, immediately following the document being drafted and presented. Ms. Hammond went on to state that the Policy Review Committee has begun reviewing the PEDC's policies and procedures operating standards, noting that the original document was established in 2013. Following the committee's evaluation, it has been determined that the policy needs a complete overhaul. Ms. Hammond noted that given that it is an existing policy and acknowledging that there were some time -sensitive revisions that were necessary, the committee wanted to submit the proposed recommendation for immediate action with the recommendation that this entire policy be reviewed in the near future. The suggested redlined revisions of the Policies and Procedures were provided in the Board Member Packet for the Board's consideration. Ms. Hammond continued the discussion by stating that the committee is not requesting any action be taken during tonight's meeting, giving each board member time to review the recommendations. She noted that the revisions aim to keep pace with evolving business practices, remove redundancies, and discard elements that were deemed unnecessary. She closed by asking if there were any additional questions or comments regarding the revisions as discussed. Dr. Hashmi provided a brief comment by stating that he feels the committee reviewed the suggested revisions carefully and the committee was comfortable with the changes. He went on to note that he would like the rest of the board to see the proposed changes and then go to the next phase of approval according to PEDC bylaws. Chairman Bray provided a brief comment by thanking members of the Policy Review Committee for their work regarding Policies and Procedures, highlighting their importance to an organization. He went on to state that the board will vote on these actions during the next monthly PEDC meeting. No additional questions/comments followed, and the discussion was closed. Page 2 of 5 QNB III III � f � 1�l l�f r t RO R- 18 T E X A ' • ,�'�� ECONOMIC DEVELOPMENT CORPORA'nON Where'exns Reach Higher Discuss and Consider Scheduling a Combined Nov. Dec. Board Meetin on December 5 2023 Ms. Hammond stated that over the last few years, due to the holidays, the PEDC has combined the November and December board meetings. She noted that the date of December 5th was selected intentionally for timing with the EDA Grant and awarding a bid to a contractor. Chairman Bray asked the board if there were any concerns or additional questions regarding scheduling. No additional questions/comments followed, and the Board Meeting scheduling change was made for December 5, 2023. Discuss and Consider Schedulina a 2024 Plannin and Strate Meetin Chairman Bray explained that the intention of placing this item on the agenda was to ask the board to consider what they would like to accomplish collectively in 2024. He went on to note that there are tentative items on the agenda currently but requested feedback on additional items. After a brief discussion, board members agreed to submit ideas and topics to Ms. Hammond. No additional questions/comments followed, and the discussion was closed. Re ort and Updates bv Executive Director Maureen Hammond LionsHead Specialty Tire & Wheel: Ms. Hammond provided an update on this project, stating that the LionsHead facility is continuing to make progress with the foundation work and the last of the piers being installed this week. Ms. Hammond highlighted that the site received its first steel delivery with the balance being delivered at the end of the week. EDA Grant: Ms. Hammond provided an update on the EDA Grant by informing the board that on October 101h, the PEDC was notified that the EDA had accepted the plans and specifications for the improvements in the Northwest Industrial Park. She went on to recall that those improvements are to 34th St. and a deceleration lane from Loop 286, Ms. Hammond noted that this approval gave a "green light" to go out to bid for the plans and specifications submitted. She went on to note that per EDA requirements, a notice was posted in The Paris News over the weekend, and the bid packet was released on CivCast. She provided insight stating that within two days there were thirteen plan holders, including six general contractors. Ms. Hammond continued by stating that she feels the PEDC is off to a great start with the bids received thus far. In reference to the previously mentioned timeline, Ms. Hammond relayed that there will be a pre-bid meeting at the end of October, with the goal being to bring back a recommendation to the board at the December 5t' board meeting. She noted that EDA guidelines state that it must be the lowest responsible bidder. Ms. Hammond concluded her report and Chairman Bray briefly inquired about who is reviewing the received bids for recommendation. Ms. Hammond responded by stating that she and Mr. Napier of EST will be reviewing bids, noting that he will be present during the December 5th meeting, responding to any questions. Page 3 of 5 myly-r-11- Wh2re I -exons peach Nigher Ametsa Packaging: Ms. Hammond briefly recapped the recent social media post regarding Ametsa Packaging's milestone of receiving their first rail shipment of sugar. She went on to note that it was the first utilization of that rail spur since its completion around a year ago. Ms. Hammond remarked that this shined a light on the partnership between the PEDC and Kiamichi Railroad (KRR) related to the American Spiral Weld project, the rehab and extension of the rail to support the project, and in particular, the Center Street spur. She went on to acknowledge that this was a collaborative process by the PEDC to achieve goals. Ms. Hammond closed the report by thanking and congratulating Dr. Hashmi, as being part of the PEDC Board who took the action to rehabilitate the spur. She highlighted that this initiative was very forward - thinking. TxDOT: Ms. Hammond provided a brief update on the TxDOT construction process, stating they have started vertical construction on the administration building. Mr. Roddy inquired about the EDA grant and if a committee is needed for bid review and the selection process associated with it. Dr. Hashmi provided comments along with Chairman Bray, Mr. Homer, and Ms. Hammond for a brief question -and -answer discussion. Ms. Hammond noted that Mr. Shawn Napier of EST is the PEDC engineer of record, and he will provide recommendations for approval per EDA guidelines. She went on to extend an invitation to anyone wanting to attend the upcoming bid meetings. No additional questions/comments followed, and The Executive Director's report concluded. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or another incentive to a business prospect described by Subdivision (1), to wit: a) Project Vine to Paris b) Project Green House 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. Chairman Bray convened the Board into Executive Session at 5:47 p.m. Page 4 of 5 Reconvene into Open Session and Consider Action on ItemLss Discussed in the Executive Session Chairman Bray reconvened the Board into an Open Session at 6:26 p.m. Dr. Hashmi made a motion to approve the PEDC performance agreement with Project Vine to Paris as discussed in the executive session. Chairman Bray seconded the motion. Vote: 5 -ayes to 0 -nays Dr. Hashmi made a motion to approve and exercise the PEDC's option agreement on the property discussed in the executive session. Chairman Bray seconded the motion. Vote: 5 -ayes to 0 -nays Dr. Hashmi made a motion to authorize Ms. Hammond to negotiate and execute an agreement between the PEDC and a lessee for the 123 acre parcel on the South Loop 286 as discussed in the executive session. Chairman Bray seconded the motion. Vote: 5 -ayes to 0 -nays Discuss Future,_A_genda Items No future agenda items were brought forward to discuss. No additional questions/comments followed. Closing Remarks None Adiourn Chairman Bray declared the meeting adjourned. The meeting was adjourned at 6:47 p.m. Respectfully submitted, Stephen Kelly Executive Assistant Paris Economic Development Corporation Page 5 of 5 MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS September 14, 2023 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, September 14, 2023, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Trey Peeples, Colton Perry, Gary Flynn, Levi Graham, Curtis Fendley, Dr. Shaneka Scott, Dr. Wally Kraft, Hunter Jones, Chase Coleman. City Representatives: None. Absent: Board Members: Scott Avery, Brittany Johnson, Robert Staples, Owen Jobe and Peggy McClaren. Call meeting to order. Curtis Fendley, Chair, called the meeting to order at 12:15 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of July 13, 2023, a motion to approve this item was made by Trey Peeples, seconded by Colton Perry, motion carried, 9 ayes, 0 nays. 4. Receive financial report from Chase Coleman, a motion to approve this item was made by Dr. Wally Kraft, seconded by Trey Peeples. Motion carried, 9 ayes, 0 nays. 5. Another AC condenser went out. A motion to approve up to $11,000 for a ten ton was made by Chase Coleman, seconded by Hunter Jones. Motion carried, 9 ayes, 0 nays. 6. Randy Nation stated that lots of events are happening, and the civic center is staying consistently booked. 7. Randy Nation stated that he has two bids for the new sign out front. The first bid was local for $84k and the other was for $44K, non -local. The board asked that he go back to the local person and ask her to rebid. A motion to approve up to $55k was made by Levi Graham, seconded by Trey Peeples. Motion carried, 9 aye, 0 nays. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Curtis Fendley, seconded by Board Member Trey Peeples. Motion carried, 9 ayes — 0 nays. Curtis Fendley adjourned the meeting at 12:33 p.m. Curtis Fendley, Chair Item No. 7 Ditches (Called in by citizens; inludes man hours) )REBS STREET PROBLEM ACTION DATE COMPLETED Culverts, Ditches & Intakes )RESS STREET PROBLEM ACTION DATE 13TH NE & TUDOR CULVERT REPAIRED CULVERT 11/02/23 MARTIN LUTHER KING INTAKE CHECKED INTAKE 11/09/23 8TH NE IINTAKE CHECKED INTAKE 11/09/23 12TH NE & TUDOR INTAKE CHECKED INTAKE 11/09/23 BEVERLY (INTAKE CHECKED INTAKE 11/09/23 8TH NE INTAKE CHECKED INTAKE 11/17/23 E PROVINE 'INTAKE CHECKED INTAKE 11/17/23 W E HOUSTON INTAKE CHECKED INTAKE 11/17/23 19TH NE INTAKE CHECKED INTAKE 11/17/23 19TH NE INTAKE CHECKED INTAKE 11/17/23 E BOOTH INTAKE CHECKED INTAKE 11/17/23 13TH NE & BOOTH INTAKE CHECKED INTAKE 11/17/23 BK BELMONT INTAKE CHECKED INTAKE 11/17/23 VAN ZANDT INTAKE CHECKED INTAKE 11/17/23 22ND NE & BALLARD INTAKE CHECKED INTAKE 11/30/23 26TH NE & BEVERLY JINTAKE ICHECKEDINTAKE 11/30/23 Culverts, Ditches & Intakes )RESS STREET PROBLEM I ACTION DATE 13TH NW CULVERT COVERED CULVERT PIPE 11/03/23 13TH NW FROM COOPER TO LONG DITCH (CLEANED DITCH 11/03/23 W KAUFMAN DITCH iCLEANED DITCH 11/08/23 E PROVINE INTAKE (CHECKED INTAKE 11/09/23 E HENDERSON INTAKE CHECKED INTAKE 11/09/23 E GARRETT INTAKE CHECKED INTAKE 11/09/23 E GROVE INTAKE CHECKED INTAKE 11/09/23 2ND NE INTAKE ,CHECKED INTAKE 11/09/23 4TH NE & T UDOR INTAKE (CHECKED INTAKE 11/09/23 E BOOTH INTAKE CHECKED INTAKE 11/09/23 11TH SW & KAUFMAN INTAKE CHECKED INTAKE 11/09/23 W AUSTIN INTAKE CHECKED INTAKE 11/09/23 19TH NE INTAKE CHECKED INTAKE 11/09/23 7TH N.W. & BONHAM INTAKE CHECKED INTAKE 11/09/23 7TH NW & ASHBY INTAKE CHECKED INTAKE 11/09/23 7TH NW & GRAHAM INTAKE CHECKED INTAKE 11/09/23 6TH SW & SHERMAN INTAKE CHECKED INTAKE 11/10/23 2ND SW INTAKE CHECKED INTAKE 11/10/23 S MAIN INTAKE CHECKED INTAKE 11/10/23 1ST SW INTAKE CHECKED INTAKE 11/10/23 INTAKE CHECKED INTAKE 11/10/23 IST NW FROM PROVINE TO CHERRY DITCH CLEANED; PULLED 11/13/23 SHOULDERS MARTIN LUTHER KING INTAKE ICHECKED INTAKE 11/17/23 4TH NE & T UDOR INTAKE (CHECKED INTAKE 11/17/23 E GARRETT INTAKE (CHECKED INTAKE 11/17/23 E HENDEROSN INTAKE CHECKED INTAKE 11/17/23 E GROVE INTAKE CHECKED INTAKE 11/17/23 2ND NE & CHERRY INTAKE ICHECKED INTAKE 11/17/23 7TH SW & WASHINGTON IINTAKE ICHECKED INTAKE 11/20/23 Culverts, Ditches & Intakes )RESS STREET PROBLEM ACTION DATE 6TH SW & SHERMAN INTAKE CHECKED INTAKE 11/20/23 3RD SW INTAKECHECKED INTAKE 11/20/23 3RD SW & SHERMAN INTAKE CHECKED INTAKE 11/20/23 3K 2ND SW INTAKE CHECKED INTAKE 11/20/23 S MAIN INTAKE CHECKED INTAKE 11/20/23 IST NW INTAKE CHECKED INTAKE 11/20/23 W CHERRY INTAKE CHECKED INTAKE 11/20/23 7TH NW & BONHAM INTAKE CHECKED INTAKE 11/20/23 7TH NW & ASHBY INTAKE CHECKED INTAKE 11/20/23 7TH NW & GRAHAM INTAKE CHECKED INTAKE 11/20/23 9TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/20/23 11TH NW & BONHAM INTAKE CHECKED INTAKE 11/20/23 8TH NW & HENDERSON INTAKE CHECKED INTAKE 11/20/23 10TH NW & PARK INTAKE CHECKED INTAKE 11/20/23 16TH NW & HENDERSON INTAKE CHECKED INTAKE 11/20/23 16TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/20/23 I BONHAM INTAKE CHECKED INTAKE 11/20/23 I BK W PLUM INTAKE CHECKED INTAKE 11/20/23 IST SW INTAKE CHECKED INTAKE 11/20/23 IST SW & WASHINGTON INTAKE CHECKED INTAKE 11/20/23 IST SW INTAKE CHECKED INTAKE 11/20/23 7TH NW & WASHINGTON INTAKE CHECKED INTAKE 11/30/23 6TH SW & BRAME INTAKE CHECKED INTAKE 11/30/23 W SHERMAN INTAKE CHECKED INTAKE 11/30/23 W AUSTIN INTAKE (CHECKED INTAKE 11/30/23 3K W KAUFMANINTAKE 'CHECKED INTAKE 11/30/23 4TH SW INTAKE CHECKED INTAKE 11/30/23 BONHAM TREE IN DITCH (REMOVED TREE 11/29/23 18TH NW & HENDERSON INTAKE CHECKED INTAKE 11/30/23 8TH NW & GARRETT INTAKE CHECKED INTAKE 11/30/23 Culverts, Ditches &Intakes )RESS STREET PROBLEM ACTION DATE 7TH NW & GRAHAM INTAKE CHECKED INTAKE 11/30/23 9TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/30/23 11TH NW & BONHAM INTAKE CHECKED INTAKE 11/30/23 7TH NW & BONHAM INTAKE CHECKED INTAKE 11/30/23 10TH NW & PARK INTAKE CHECKED INTAKE 11/30/23 BONHAM INTAKE CHECKED INTAKE 11/30/23 16TH NW & CAMPBELL INTAKE ICHECKEDINTAKE 11/30/23 16TH NW & HENDERSON INTAKE CHECKED INTAKE 11/30/23 19TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/30/23 11TH SW & KAUFMAN INTAKE CHECKED INTAKE 11/30/23 GRAND INTAKE CHECKED INTAKE 11/30/23 IST SW INTAKE ICHECKED INTAKE 11/30/23 S MAIN INTAKE CHECKED INTAKE 11/30/23 3RD SW & SHERMAN INTAKE (CHECKED INTAKE 11/30/23 3RD SW INTAKE CHECKED INTAKE 11/30/23 3RD SW INTAKE CHECKED INTAKE 11/30/23 IST SW & AUSTIN INTAKE CHECKED INTAKE 11/30/23 IST NW & CHERRY INTAKE CHECKED INTAKE 11/30/23 9TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/30/23 7TH SW & WASHINGTON INTAKE CHECKED INTAKE 11/30/23 IST SW & HEARON INTAKE CHECKED INTAKE 11/30/23 AUSTIN INTAKE CHECKED INTAKE 11/30/23 W SHERMAN INTAKE CHECKED INTAKE 11/30/23 7TH SW & SHERMAN INTAKE CHECKED INTAKE 11/30/23 2ND SW INTAKE ICHECKEDINTAKE 11/30/23 Culverts. Ditches & Intakes S MAIN DITCH CLEANED DITCH 11/02/23 3K 133RD SW DITCH CLEANED DITCH 11/08/23 M 34TH SW DITCH CLEANED DITCH 11/08/23 16TH SW & PARR INTAKE CHECKED INTAKE 11/10/23 124TH SE & HUBBARD INTAKE CHECKED INTAKE 11/17/23 24TH SE & HUBBARD INTAKE CHECKED INTAKE 11/17/23 IST SW & HEARNE INTAKE CHECKED INTAKE 11/17/23 19TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/20/23 22ND NW & SHILOH INTAKE CHECKED INTAKE 11/20/23 22ND NW & WALKER INTAKE CHECKED INTAKE 11/20/23 19TH NW & GRAHAM INTAKE CHECKED INTAKE 11/20/23 W GRAHAM INTAKE CHECKED INTAKE 11/20/23 W GRAHAM INTAKE CHECKED INTAKE 11/20/23 28TH NW &GRAHAM INTAKE CHECKED INTAKE 11/20/23 28TH NW INTAKE CHECKED INTAKE 11/20/23 22ND NW & CHERRY INTAKE CHECKED INTAKE 11/20/23 BK W GRAHAM INTAKE CHECKED INTAKE 11/20/23 28TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/20/23 19TH NW INTAKE CHECKED INTAKE 11/20/23 BK 30TH NW INTAKE CHECKED INTAKE 11/20/23 TIGERTOWN INTAKE CHECKED INTAKE 11/20/23 11TH SW & KAUFMAN INTAKE CHECKED INTAKE 11/20/23 3RD SW & FRISCO INTAKE ,CHECKED INTAKE 11/30/23 6TH SW & BROWN INTAKE CHECKED INTAKE 11/30/23 BK W SHERMAN INTAKE CHECKED INTAKE 11/30/23 13TH SW & SPERRY INTAKE CHECKED INTAKE 11/30/23 IST SW & HEARNE INTAKE CHECKED INTAKE 11/30/23 IST SW INTAKE CHECKED INTAKE 11/30/23 IST SW & WASHINGTON INTAKE CHECKED INTAKE 11/30/23 1K 2ND SW IINTAKE ICHECKED INTAKE 11/30/23 Culverts, Ditches & Intakes )RESS STREET PROBLEM ACTION DATE LAKE CROOK INTAKE !CHECKED INTAKE 11/30/23 41ST SW INTAKE CHECKED INTAKE 11/30/23 41ST SW INTAKE ICHECKED INTAKE 11/30/23 41ST SW INTAKE CHECKED INTAKE 11/30/23 41ST SW & CHOCTAW INTAKE CHECKED INTAKE 11/30/23 BK 30TH NW INTAKE CHECKED INTAKE 11/30/23 19TH NW INTAKE CHECKED INTAKE 11/30/23 19TH NW & CAMPBELL INTAKE CHECKED INTAKE 11/30/23 W GRAHAM INTAKE CHECKED INTAKE 11/30/23 22ND NW & SHILOH INTAKE !CHECKED INTAKE 11/30/23 22ND NW & WALKER INTAKECHECKED INTAKE 11/30/23 28TH NW & GRAHAM INTAKE CHECKED INTAKE 11/30/23 TIGERTOWN INTAKE ICHECKED INTAKE 11/30/23 32ND NW & KAUFMAN INTAKE ICHECKED INTAKE 11/30/23 BK BONHAM INTAKE ICHECKED INTAKE 11/30/23 LAKE CROOK INTAKE !CHECKED INTAKE 11/30/23 Culverts, Ditches & Intakes )RESS STREET PROBLEM ACTION DATE 24TH SE & HUBBARD INTAKE CHECKED INTAKE 11/09/23 HEARNE INTAKE CHECKED INTAKE 11/10/23 IST SE INTAKE CHECKED INTAKE 11/30/23 CLARKSVILLE INTAKE CHECKED INTAKE 11/30/23 24TH SE & HUBBARD INTAKE CHECKED INTAKE 11/30/23 6TH SE & WASHINGTON INTAKE CHECKED INTAKE 11/30/23 8TH SE & OAK INTAKE CHECKED INTAKE 11/30/23 ,.ulverts, Ditches & Intakes )RESS I STREET PROBLEM ACTION DATE ECHERRY INTAKE CHECKED INTAKE 11/09/23 25TH NE & RIDGEVIEW INTAKE CHECKED INTAKE 11/09/23 COLLEGIATE & E CHERRY INTAKE CHECKED INTAKE 11/09/23 N COLLEGIATE INTAKE CHECKED INTAKE 11/09/23 22ND NE INTAKE CHECKED INTAKE 11/09/23 22ND NE INTAKE CHECKED INTAKE 11/17/23 25TH NE & RIDGEVIEW INTAKE (CHECKED INTAKE 11/17/23 N COLLEGIATE INTAKE (CHECKED INTAKE 11/17/23 COLLEGIATE & E CHERRY INTAKE CHECKED INTAKE 11/17/23 HUBBARD INTAKE CHECKED INTAKE 11/30/23 Culverts, Ditches & Intakes )RESS STREET PROBLEM I ACTION DATE ....... ROBIN INTAKE CHECKED INTAKE 11/09/23 34TH NE & FARGO INTAKE CHECKED INTAKE 11/09/23 i BK FAIRW INTAKE CHECKED INTAKE 11/17/23 ROBIN INTAKE CHECKED INTAKE 11/17/23 34TH NE & FARGO INTAKE ICHECKEDINTAKE 11/17/23 PARADISE & RIPPLEWOOD INTAKE CHECKED INTAKE 11/30/23 Item No. 8 TO: Mayor, Mayor Pro -Tern & City Council Grayson Path, City Manager FROM: Robert Vine, Deputy City Manager Paul Strahan, Airport Manager SUBJECT: STORMWATER POLLUTION PREVENTION AT COX FIELD DATE: January 8, 2024 BACKGROUND: Stormwater Pollution Prevention is a requirement mandated by TEC Q for airports. STATUS OF ISSUE: The City of Paris has contracted with Hayter Engineering for any years to provide services related to stormwater pollution prevention quarterly reporting, to perform sampling, and training for Cox Field. BUDGET: Hayter's fee for these services is an annual fee of $3,900.00 and is budgeted. Laboratory testing will be billed as an additional cost. RECOMMENDATION: Approve the Professional Services Agreement with Hayter Engineering. PROFESSIONAL SERVICES AGREEMENT Date: December 5. 2023 Client: Grayson Path, Citi Manager qf ans PO Box 9037 Paris. TX 75461 Telephone: 903-784-9234 Facsimile: 903-784-1798_... _—_m............ Project Name/Location: Paris Cox Field SW3P 2023-2024 Scope/Intent and Extent of Services: Prepare Stormwater Pollution Prevention Rc lortin, perform sampliand trainin for Cox Field, as r�uired�b TCE m Fee Arrangement: Hourly _ _ Hourly, Not To Exceed $ Cf Lump Sum: $3,900.00 Other Retainer Amount: Information To Be Provided By Client: Laboratoaf testing will be billed as an additional cost. Services are for the period 12/5/2023 9/30/2024. Special Terms, Deadlines, Comments, Etc.: Offered By: HAYTER ENGINEERING, INC. ENGINE .. _.... ........... _ ER Signature Date Michael N. Tibbets, P.E./President Printed Name/Title Accepted By: CITY OF PARIS CLIENT Signature Date Grayson Path, City Manager n Printed Name/Title The Terms and Conditions on the following page of this form are apart of this Agreement Practical Infrastructure', 4445 SE Loop 286 1 Paris, TX 75460 1 haytereng.com ,; Terms and Conditions I . Inform,atron S.!4MIie04y, Otbers: The ENGINEER shall be entitled to rely upon and use all such information and services provided by CLIENT or others designated by CLIENT in performing the ENGINEER'S services under this Agreement, without further verification by the ENGINEER. CLIENT shall ensure access for the ENGINEER to properties as necessary for performance of the ENGINEER'S work; provide legal counsel, accountants, insurance consultants, financial advisors or other similar specialists as required for the project; and provide all criteria and full information as to CLIENT'S requirements for the project. 2. Terminatip_n: This Agreement maybe terminated by either party upon ten (10) days written notice. 3. Payment: ENGINEER may bill for services rendered monthly. All invoices are payable by CLIENT within 30 days. Hourly rate invoices shall include reimbursable expenses and labor charges. ENGINEER'S subconsultants shall be billed at ENGINEER'S cost plus a service charge equal to 5% of the subconsultants invoice amount. 4. Reuse Wof„Documents: All documents prepared by the ENGINEER are for this project only - they are not intended to be suitable for reuse on extensions of the Project, or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purpose intended will be at CLIENT'S sole risk and without liability to the ENGINEER. 5. Notices: Any notices to be given by either party to the other may be effected by personal delivery in writing or by registered or certified mail. 6. Entire Agreement: This instrument contains the sole and entire agreement between the parties relating to the right herein granted and the obligation herein assumed. 7. Texas Law to Apply: This Agreement shall be construed under and in accordance with the laws of the State of Texas, and will be performable in Lamar County. 8. Leal Construction: if any one or more of the provisions contained in this Agreement shall for any reasons be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision thereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 9. Warranty: The ENGINEER intends to render its services under this Agreement in accordance with generally accepted professional practices for the intended use of the project and makes no warranty, either expressed or implied. Specifically, in this regard, the ENGINEER will endeavor to advise the CLIENT as construction, if any, progresses, but does not in any manner guarantee the performance of the construction contractors, nor is the ENGINEER liable in any manner for construction site safety or the means or methods employed by construction contractors in carrying out the work. 10. tlnlon of„Probable Construction Cost: Any opinion of the probable construction or project cost prepared by the ENGINEER represents the judgement of a design professional and is supplied for the general guidance of the CLIENT. Since the ENGINEER has no control over the cost of labor and material, or over competitive bidding or over market conditions, the ENGINEER does not imply nor guarantee the accuracy of such opinions as compared to contractor bids or actual project costs to the CLIENT. 11. Lrisks shave beenallocatitation of ed In recognition of the relative risks, rewards and benefits of the project to both CLIENT and the ENGINEER, the ed such that the CLIENT agrees that, to the fullest extent permitted by law, the ENGINEER'S total liability to the CLIENT for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this Agreement from any cause or causes, shall not exceed the available limits of the Engineer's professional liability insurance. Such causes include, but are not limited to, the ENGINEER'S negligence, errors, omissions, strict liability, breach of contract or breach of warranty. 12. Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statues of limitations commence to run any later than the date when the ENGINEER'S services are substantially completed. 13. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the Consultant, their respective officers, directors, partners, employees, contractors or subconsultants shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss or reputation or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of strict or implied warranty. Both the OWNER and Consultant shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. 14 Reference nations: The Consultant may be required to render opinions about the performance or qualifications of others engaged or bei considered for or engagement by the Client. Those about whom opinions are rendered may, as a consequence, initiate claims against the Consultant. To help create an atmosphere in which the Consultant may freely report or express such opinions candidly in the interest of the Client, the Client agrees to indemnify and hold harmless the Consultant against all damages, liabilities or costs, including reasonable attorneys' fees arising from the rendering of such confidential opinions and reports by the Consultant to the Client. 15. The OWNER shall provide prompt written notice to the ENGINEER if the OWNER becomes aware of any fault or defect in the Project, including any errors, omissions or inconsistencies in the ENGINEER'S Instruments of Service. 16. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and the Consultant agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation. Item No. 9 Memorandum TO: Mayor, Mayor Pro -Tem, and City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: NOVEMBER 2023 FINANCIAL REPORT DATE: January 8, 2024 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of all receipts and disbursements. The attached report satisfies that requirement. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris November 2023 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections reported are 51.39% less than what was reported in 2022. This large percentage difference is due to tax bills not going out until November. A constitutional amendment election delayed the mailing of the tax bills. Current tax collections this year are 4.45% of the tax levy vs. 10.41% last year. 2. Sales taxes are up 3.94% from last year ($69,683). 3. Hotel occupancy taxes are up 51.39% compared to last year ($115,827). 4. Franchise fees are down 16.68% compared to last year ($74,432). This is due to a significant decrease in the payment from Atmos. S. Permit fees are up 149.47% from last year ($164,724). This increase is due to new commercial permits. 6. Municipal Court fines and related fees are down 25.73% compared to last year ($9,794). 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is up 175.49% ($261,765). This is due to higher interest income and miscellaneous revenue. 8. Sanitation fees are down 17.71% when compared to 2022 ($7,308). 9. EMS fees are down 42.62% compared to last year ($249,321). This topic has been discussed with Emergicon and Emergicon admits that there have been processing issues on their end. This has been corrected according to them and our collections should catch up with our billing. 10. Total General Fund revenues are down 4.51% compared to last year. This is due to the late sending of tax bills. The delay in sending was caused by a November election which approved increased property tax exemptions. General Fund revenues equal 14.41% of the budget with the City being 16.66% through the budget year. 11. Total General Fund expenditures are down 3.35% ($130,142) compared to last year. General Fund expenditures to date equal 12.08% of budget with the City being 16.66% through the budget year. 12. Sewer revenue was up 26.65% ($394,325). This increase was caused by the 4th billing cycle of October not being billed until November. 13. Water revenue was up 0.64% ($10,463). This increase was caused by the 4th billing cycle of October not being billed until November. 14. Other revenue sources are down 15.96% ($21,639). This is primarily due to charge offs incurred to date. 15. Total Water & Sewer revenues, ignoring transfers and adjustments, are 11.84% above last year ($383,149) and represents 17.23% of the total budget. 16. Total Water & Sewer expenses are 14.58% above last year ($230,658) at this point and represent 8.63% of the total budget (No debt payments to date.) while the City is 16.66% through the budget year. Departmental Expenditure Summary: At this point the City is two months or 16.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there was four departments whose expenditures were over 16.66%. 1. Library -20.06%. The overage amounts to $28,719 and was caused by supplies, technical processing, annual insurance payment, travel, credit card fees, and maintenance agreement. 2. Airport -18.66%. The overage amounts to $20,781 and was caused by the annual insurance premium and audit fees. 3. Water Billing -17.0690. The overage amounts to $11,804 and was caused by the purchase of a pickup truck. 4. Lift Stations -19.21%. The overage amounts to $12,201 and was caused by the construction of fencing. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not, prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board. .1 00 rn 00 Ol lD r1 1, o N V1 't N cl n Ql 1� lD N M P 11 M r, N v v 1n 00 r1 O 00 N M N M LD O N N N a O k lD W [t P -i n n M -I L" N N -1-1 M to %D -i n LD - q* iM to n �f N O N 'i N N = V L Z O N 44 --4 to O M l0 Ol 00 1, "m N lD wcF wLn 0) l!1 a1 n N '.... 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L 1 L O m O n V c n M d Q1 N E y a •a c J _ L° z' 06d = N 7 = C K 3 m W y �' CC n o In L �o V H L a N CL L CL E OC Lrb Ln 3 7 O O a N w a i M L 1 L O m O n V c n M Naj N E y a •a c J _ L° z' 06d = N 7 = C K 3 m W y �' CC C o v c LLL �o V H 10 Gl y H a N CL L CL E OC L 19 W Z 3 7 V V N N w N N M LL Ot m O n V c n � E y a •a c J _ L° z' 06d = N 7 = p K 3 m W y �' CC C o v c LLL �o V H 10 Gl y H a N CL CL E OC W Z 19 W Z MIM u]IIC'e ik b O� Ln OD Ot O n n � E E E z' _ L° z' _ 3 z' 0 o v c LLL �o V c LL=. a N c lLL Item No. 10 Memorandum TO: Mayor, Mayor Pro Tem, & City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: CITY INVESTMENT POLICY 2024 DATE: January 8, 2024 BACKGROUND: As required under the Local Government Code Section 2256.005, the City has a written investment policy. The policy serves as a guide regarding investment objectives and strategies. The policy addresses issues such as policy scope, prudence, training, conflicts of interest, suitable investments, collateralization, diversification, and reporting. STATUS OF ISSUE: The investment policy states that annually the City Council will review and re -adopt the investment policy approving any changes. There are no proposed changes to the policy for the 2024 year except for updating the funds covered by the policy. The policy complies with Chapter 2256 of the Local Government Code also known as the Public Funds Investment Act. BUDGET: Not affected by this policy. RECOMMENDATION: Motion to adopt the City investment policy as submitted. TO: City Council Grayson Path, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Re -adoption of Industrial Tax Abatement Policy DATE: January 8, 2024 Item No. 11 BACKGROUND: Municipalities that offer ad valorem tax abatements are required to adopt and maintain a tax abatement policy. These may be very broad, or very specific and detailed like the one used in Paris. Pursuant to Chapter 312 of the Texas Tax Code, such policies must be readopted every two years. STATUS OF ISSUE: The current policy was approved in January 2022 for a period of two years, so Council needs to re -adopted it in order to be able to continue to participate in a tax abatement program. A change in the law since 2018 requires that council conduct a public hearing prior to re -adoption. BUDGET: NA RECOMMENDATION: Conduct a public hearing and adopt a resolution re -adopting existing guidelines, attached hereto. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING THE CITY TO BE ELIGIBLE TO PARTICIPATE IN PROPERTY TAX ABATEMENTS AND APPROVING GUIDELINES AND CRITERIA FOR GRANTING TAX ABATEMENTS IN THE CITY OF PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Section 312.002 of the Texas Tax Code requires local taxing units to state every two years their intent to participate in property tax abatement agreements, and to adopt guidelines and criteria for granting tax abatements, and to conduct a public hearing prior to said authorization and adoption; and WHEREAS, the City Council last adopted Criteria and Guidelines for Tax Abatement on January 10, 2022; and WHEREAS, on January 8, 2024, the City Council conducted a public hearing as required by law; and WHEREAS, after considering public comment, if any, at said public hearing, the City Council of the City of Paris, Texas hereby reaffirms its intent to be eligible to participate in property tax abatements in accordance with Chapter 312 of the Texas Tax Code and to adopt the Guidelines and Criteria for Tax Abatement attached hereto and incorporated herein as Exhibit A; and WHEREAS, the City Council elects to readopt the Guidelines and Criteria for Tax Abatement adopted on January 10, 2022 without amendment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. The City hereby elects to be eligible to participate in a property tax abatement program and approves and adopts the Guidelines and Criteria for Tax Abatement attached hereto and incorporated herein as Exhibit A. Section 3. This resolution shall become effective from and after the date of passage. PASSED AND APPROVED this 8th day of January, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AT TO FORM: Stephanie H. Harris, City Attorney Exhibit (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT I. General Purpose and Objectives. The City of Paris (City) and Lamar County Government (County) (collectively, herein called the "Taxing Jurisdictions") are committed to enhancing the competitiveness and expansion potential of local industry; to attracting and encouraging new manufacturing industry and investment; to improving the City of Paris, Lamar County and its infrastructure, which attracts and supports development; and, to expanding the tax base, employment opportunities, and the overall quality of life for its citizens. Therefore, the governing bodies of the Taxing Jurisdictions will give consideration, on a case-by-case basis, to providing tax abatements to the owners of real and personal property for projects that stimulate economic growth and diversification in the geographic areas served by the Taxing Jurisdictions, according to state law and consistent with these policies, criteria and guidelines. Tax abatements may be made available to industrial, manufacturing, distribution, service facilities, or any "primary jobs" creating industry as defined by the Economic Development Act of the State of Texas. The facility must be currently in, or locating in the areas served by the Taxing Jurisdictions, and located in a designated Enterprise Zone or Reinvestment Zone. New facilities and structures as well as the expansion and modernization of existing facilities and structures, will be considered. Evaluation of a tax abatement request will be based on the information provided in the tax abatement application. However, the City of Paris and Lamar County are under no obligation to provide tax abatements to any applicant. The Paris City Council acts as the lead entity for projects located in the City limits. The Lamar County Board of Commissioners acts as the lead entity for projects in Lamar County, which are located outside of the City limits. All governing bodies of the Taxing Jurisdictions have adopted like policies, criteria and guidelines and will consider tax abatement requests that qualify thereunder. II. Definitions. Definitions are provided as an Appendix A. III. Designation of a Reinvestment Zone. For any facility located within the area served by the Taxing Jurisdictions to be eligible for tax abatement it must meet the criteria for designation as a tax abatement reinvestment zone as set forth in the Property Redevelopment and Tax Abatement Act, Texas Tax Code Chapter 312. The City or County may designate an area as a reinvestment zone in accordance with the criteria and procedural requirements set forth in the Property Redevelopment & Tax Abatement Act, as amended (Texas Tax Code Sec. 312.401 (b)). Pursuant to Texas Tax Code Sec. 312.2011, designation of an area as an enterprise zone under Chapter 2303 of the Texas Government Code constitutes designation of the area as a reinvestment zone without further hearing or procedural requirements other than those provided under said Chapter 2303. IV. Tax Abatement Authorized. The Taxing Jurisdictions, through their elected governing bodies, may agree in writing with the owner and/or lessee of taxable real and/or personal property that is located in a reinvestment zone, but that is not in an improvement project financed by tax increment bonds, to exempt from taxation (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT a portion of the value of the real property, or of personal property located on the real property, or both. The period of the abatement granted under the agreement shall not exceed the term authorized bylaw. Such agreement will be based on the condition that the owner or lessee of the property makes specific improvements or repairs to the property. An agreement may provide for the exemption of the real property in each year covered by the agreement only to the extent its value for that year exceeds the base year value. An agreement may provide for the exemption of personal property located on the real property in each year covered by the agreement other than personal property that was located on the real property at any time before the period covered by the agreement. Inventory or supplies cannot be abated as personal property. Tax abatements may only be granted for additional value of eligible property improvements made subsequent to and specified in an abatement agreement between the Taxing Jurisdictions and the property owner or lessee subject to such limitation as the Taxing Jurisdictions may require. The additional value must exceed any reduction in the fair market value of other property of the owner already on the tax roll within the area served by the Taxing Jurisdictions. Change in appraised value does not qualify for abatement except in an instance where a previously vacant authorized facility is utilized. Value added to the tax rolls must come from actual capital expenditures. The negotiation of tax abatement agreements will be conducted by the Paris Economic Development Corporation's ("PEDC") executive director, in close consultation with the city manager. In determining where and how tax abatements will be utilized, the executive director will examine the potential return on the public's investment. Return on public investment will be measured in terms of (i) jobs created, (ii) jobs retained in cases of existing employers within the Taxing Jurisdictions, and (iii) broadening of the tax base and expansion of the economic base (e.g. capital investment, payroll, local spending, etc.). V. Eligibility Criteria for Tax Abatement for Real and Personal Property A property owner and/or lessee shall be eligible for tax abatement only upon the following criteria. �.. ............ ...... ww _..._. _ ........ _.n. �.. �.... W .m� .,._.�... Abatement Eli,ibilit� Criteria for Tax Authorized 1. An authorized"' is used for manufacturing, research, regional distribution, regional services, regional Facility tourist entertainment, other basic industry, or any primary jobs creating industry. (See Appendix A for definitions.) 2. A new authorized facility must be created, or an existing authorized facility must be improved, modernized or expanded. 3. If a leased authorized facility is granted abatement, the agreement may be executed with the lessor and/or lessee, depending upon the particular circumstances of the proposed project. If the agreement is with the lessor, lessor shall demonstrate binding contracts with the lessee to guarantee compliance with the terms of the aft Bement. Eligible 1. The property involve must be a newly created, or improvements g, a t�. z d y p s to an existing, authorized facility. Property 2. Eligible property for which abatement may be granted includes nonresidential real property and/or tangible personal property not located on the real property at any time before the abatement agreement becomes effective. 3. Abatement may be extended to the value of buildings, structures, fixed machinery and equipment, site improvements, tangible personal property, and that office space and related fixed improvements necessary to the operation and administration of the authorized facility. 4. Inventory or su I, )lies shall not be eli Bible for abatement. Historic For historic property located in the City of Paris Historic District, see Chapter 30, Article IV of the City of Paris vim_ -1 '....._ . . - ......._. it ...of Paris Communit ro , er Code o Ordinances Tax Exemption for Historicall Si mficant Sites Contact the C , 2 (Updated 01-08-2024) POLICY STATEMENT Ca ital Investment Payroll . _ __..._.._ _ a . �' „mmITITm_ t,and Job Creation Criteria n ....N CRITERIA AND GUIDELINES FOR TAX ABATEMENT Develo �mg�ent De partment for additional information on these and other programs offered by the City of Paris Value and 1. The governing bodies of the local Taxing Jurisdictions will decide whether to grant a tax abatementtoan Term of applicant, and the amount, if any, of such abatement, on a case-by-case basis and in accordance with these Abatement Policies, Criteria and Guidelines. 2. The term of abatements granted under any agreement may not exceed that permitted by applicable state law. 3. The amount of the abatement shall be based upon a percentage (0 to 100%) of all or a portion of the eligible property within the authorized facility. 4. Abatements may only be granted for the additional value of eligible real and personal property improvements made pursuant to and listed in the agreement between the Taxing Jurisdictions and property owner and/or lessee, subject to such limitations as the Taxing Jurisdictions may require. 5. Real property tax abatement may be granted only to the extent that its value for each year of the agreement exceeds its value for the year in which the agreement is executed. 6. If a modernization project includes the replacement of improvements within an authorized facility, the value .._.... eligible for abatement shall be the value of the new unit(s), less the value of the r placed unit sew Abatement The criteria used to evaluate a proposed project application for abatement includes, but is not limited to: Evaluation 1. The dollar amount of the increase in the tax roll. Criteria 2. The number of jobs created or retained by the employer involved. 3. The possible effect on attracting other taxable improvements into the Taxing Jurisdictions. 4. The nature of and overall effect on the Taxing Jurisdictions. 5. The effect on the safety, health, and morals of the Taxing Jurisdictions' residents. 6. Any substantial long-term adverse effect on the provision of the Taxing Jurisdictions' services or tax bases. 7. Meeting all relevant zoning requirements. 8. Consistent with the comprehensive plan of the City of Paris and County of Lamar. 9. The types and cost of public improvements and services (water and sewer main extensions, streets and roads, etc.) required of the Taxing Jurisdictions. tyles and values of public iTI.)Tovements to be furnished by the aj�licant. ...... coThe Eonomic To be eligible to receive tax abatement, the planned improvements: Qualification 1. Must be reasonably expected to increase the appraised value of the property. 2. Must be expected to prevent the loss of employment, or assist in the retention or creation of jobs in the Taxing Jurisdictions during the term of the agreement. 3. Should not be expected to solely or primarily have the effect of merely transferring existing employment from one part of the Taxing Jurisdictions to another without demonstration of increased future investment (dollars or jobs) or unusual circumstances whereby without such a move employment is likely to be reduced. 4. Must be necessary because capacity cannot be provided efficiently utilizing existing improved property when reasonable allowance is made for necessry imtrovements or relevant l overnmental actions. Taxability During the term of the agreement, taxes shall be payable as follows: 1. The base year of eligible property as determined each year by the Lamar County Appraisal District, shall be fully taxable. 2. The additional value of eligible property above the base year value shall be taxable in the manner described in the agreement. 3. The Chief Appraiser of the Lamar County Appraisal District shall annually determine an assessment of the real and personal property comprising the reinvestment zone. 4. Each year, the employer, company or individual receiving an abatement pursuant to an agreement shall furnish the assessor with such information as may be necessary to determine the amount of any abatement. 5. Once such value has been established, the Chief Appraiser shall notify the affected Taxing Jurisdictions which levy taxes on such property and also notify the Paris EDC. 6. The employer, owner or lessee of eligible property requesting tax abatement within a reinvestment zone shall, prior to the commencement of eligible property improvements, agree to expend a designated sum of money! and to create or retain a certain number of obs, or annual pawyi oll as her defined below. Ca ital Investment Payroll . _ __..._.._ _ a . �' „mmITITm_ t,and Job Creation Criteria n ....N (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT A tax abatement may be made available to employers who are increasing new capital investment and creating fobs with respect to an authorized facility located anywhere within the area served by the Taxing Jurisdictions based on the following criteria. 1. To be eligible for any tax abatement, there must be a minimum capital investment in the authorized facility of $1,000,000 and at least ten (10) new jobs added to the new employer's labor force. 2. Any project with a capital investment of more than twenty-five million dollars ($25,000,000), AND accompanied by a newly created minimum annual payroll of two and one-half million dollars ($2,500,000), OR creating more than two hundred twenty-five (225) jobs will be individually negotiated. 3. As specified in state law, no abatement will be granted for more than 10 years and the total abatement shall not exceed 100%. 4. A newly created business must be (or will be) located within an enterprise zone or a designated reinvestment zone. 5. The taxing jurisdictions recognize a significant difference in the valuation of real property versus personal property. Because of depreciation schedules, the abatement of personal property could result in a tax exemption. For this reason, the abatement schedule for personal property versus real property may be different. Each industrial account is looked at and valued on an individual basis by the Lamar County Appraisal District (LCAD). The typical depreciation used for industrial accounts by LCAD is as follows: a. Computers — 3 year life b. Furniture & Fixtures — 10 year life c. Vehicles — 7 to 10 year life (depending on type) d. Machinery & Equipment —15 year life (maybe longer or shorter depending on the type) 6. For each abatement request the PEDC will evaluate the equipment (personal property) investment and useful life separate from the real estate (real property) investment to determine the length of the abatement for each. 7. If personal property should become obsolete and be replaced while under an abatement agreement, the replacement personal property is not eligible for abatement. 8. The charts below provide capital investment guidelines to qualify for tax abatement and the related schedule and percentage of abatement. .... For Capital Investment — _.. .... _ _..__. mnt ($1M minimum investment 10 jobs for new employers.) mm ._..._ _ .�._.... 9. An additional 20% abatement for new job creation is available based on the following requirements: a. A project that creates a minimum of 10 new jobs. b. The new job wages are equal to or greater than the current County average wage for all private sector jobs excluding food retail trade and accommodation and f services ($41,158 annually for 2013w. Source: Texas Workforce Commission Amount of Investment Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 w_....... $1,000,000 to $5,000,000 . ........_ __.��.�.... _.�....... _..__....... 70% 60% 50% 40% 30% 20% 10% $5,000,001 to $20,000,000 .�..........-...� ........................ ._........-�........ ._.. 80% 70% 60% 50% 40% 30% 20% $20,000,001 to $25,000,000. 90% 80% 70% _60% 50% 40% 30% $25,000,001 and Above For projects with capital investment above $25MAND $2.5M in creating more negotiable, but than 225 new cannot exceed jobs, the term 10 wears and percentage or 100%. new of the abatement annual payroll are —� OR both (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT via... iaw(Note: This represents 547 companies, 10,470 jobs and 56% of all private sector employment in Lamar County.) c. The taxing jurisdictions and the company must agree to include measuring, tracking and annual reporting of the net job increases (existing jobs plus new jobs) for the entire term of the abatement agreement. For Net New Jobs (New Job Creation and Retention of Existing Jobs Net New Jobs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 1. 10 new jobs minimum. *20% 20% 20% 20% 20% 20% 20% 2. New job wages = or > average annual wages for private sector jobs in Lamar County. (Excluding retail, accommodations, food service. See Item 9.b. above.) 3. Agree to maintain existing base and new jobs during the entire term of agreement. 4. *Year 1 cannot exceed 100%. VI. Tax Abatement for Existing Employers Regarding Real or Personal Property. The Taxing Jurisdictions recognize the value of its existing employers to the well-being of the City and County. The Taxing Jurisdictions desire to encourage existing employers to remain in the Taxing Jurisdictions and to improve their respective businesses and industries, as well as their profitability. Accordingly, if an existing employer (as opposed to a newly created business or industry moving into the Taxing Jurisdictions), owns or leases an authorized facility and has plans to improve such property by constructing new improvements on its real property and/or adding new personal property to its authorized facility which qualify for tax abatement under these Policies, Criteria and Guidelines, such employer may be eligible for tax abatement with respect to such improvements to its real property or its new personal property under the provisions of Article V above, even if no new jobs or newly created minimum annual payroll are created. In projects involving existing employers, the criteria for tax abatements for improvements to real property and for new personal property at authorized facilities set forth in Article V above shall be (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT waived, provided state law is fully complied with. The local taxing jurisdictions encourage existing employers to retain as many jobs and as much existing annual payroll as is economically feasible for the existing employer, while remaining competitive in its industry. VII. Greenfield projects In order to encourage the development of greenfield properties and also to be able to expedite certain new projects, the criteria for tax abatements for improvements to real property and for new personal property at authorized facilities set forth in Article V above shall be waived for projects exclusively involving greenfield properties, provided state law is fully complied with. VIII. Application -W Process --- _-.....w_� _... ...... Application Process Eligibility Any present or potential owner of taxable property in the Taxing Jurisdictions may request tax abatement by filing a written request with the City Manager or County Judge, with a copy of the a lication forwarded by the applicant icant to the Executive Director of the Paris EDC, Form The application shall consist of a �...... completed application form accompanied by the following: 1. A general description of the improvements to be undertaken together with the proj ected new value to the property and the type of business operation proposed. 2. A detailed, descriptive list of the improvements for which abatement is requested. 3. A list of the kind, number, and location of all proposed improvements of the property. 4. A list of the number and type of jobs created, including information pertaining to anticipated job transfers (if any). 5. A metes and bounds description and plat of the proposed reinvestment zone that shows all roadways within 200 feet of the reinvestment zone and all existing zoning and land uses within 200 feet of the reinvestment zone. 6. A time schedule for undertaking and completing the proposed improvements. 7. The type and value of any additional economic development incentives requested. 8. Any other information about the proposed project as may be required by the Taxing Jurisdictions or as deemed desirable bw the Taxing Jurisdictions. Review 1. All applications will be initially reviewed by the PEDC executive director. Process 2. An initial project briefing meeting will be conducted between the company's representatives, the PEDC executive director, the city manager, and the county judge. 3. The PEDC executive director will evaluate the request for tax abatement in accordance with these criteria and guidelines and will make his/her recommendation to the Paris City Council and Lamar County Commissioners Court for their review and possible approval. 4. After the Paris City Council has been briefed on the proposed tax abatement offer and they have directed the PEDC executive director to move forward, the Paris City Attorney will draft the initial tax abatement agreement for review by the PEDC Board and representatives of each Taxing Jurisdiction. 5. Electronic versions of the City's abatement agreement will be provided to the County so all agreements have consistent language, terms and conditions. 6. Following review of the draft agreement, it will be sent to the applicant's legal counsel for review and comment. Any changes requested by the tax abatement applicant will be reviewed by the City Attorney. 7. Once the Agreement is finalized, it will be placed on the PEDC Agenda for board recommendation. 8. Once the Tax Abatement Agreement has been acted on by the PEDC Board, the Agreement shall be forwarded to the Paris City Council and Lamar County Commissioner's Court for final consideration and action. Public Hearin g ... g _P y .,..p ...... _...._ .... _mm....... 1. The Taxing Jurisdictions will comply with certain ubhc notices and hearings required as mandated b� state law under the PropertyRedevelop-)meet and Tax Abatement Act to (Updated 01-08-2024) POLICY STATEMENT CRITERIA. AND GUIDELINES FOR TAX ABATEMENT .................. ......... the designation of a reinvestment zone and execution of a tax abatement agreement. 1 The lead Taxing Jurisdiction (typically the City of Paris) may adopt an ordinance designating a tax abatement reinvestment zone only after notice of a public hearing has been published at least seven (7) days before the date of the hearing, and all other procedural requirements of Ch ter 312 of the Texas Tax Code have b«wawaeen satisfied. Findings IIn order to enter into an agreement, the Taxing Jurisdictions must find that: 1. The terms of the proposed agreement comply with these Policies, Criteria and Guidelines, 1 There will be no substantial adverse effect on the provision of Taxing Jurisdictions' services or tax base. 3. That the planned use of the property will not constitute a hazard to public safety, health or morals. 4. Incident to approval of any ordinance designating a reinvestment zone, the Taxing Jurisdictions shall find that the improvements sought are feasible and practical and would be a benefit to the land to be included in the reinvestment zone and to the Taxing Jurisdictions after the ex�,,)iration ofthe aweernent, .................... Variances Requests for variance from the provisions of these Policies, Criteria and Guidelines maybe made in writing to the Taxing Jurisdictions; provided, however, that in no event shall the term of any abatement exceed the period authorized by applicable state law. Such request shall include a complete description of the circumstances requiring a variance. Approval of a request for variance shall require the affirmative vote of three-fourths (3/4) of the members of each of the TaxinLz Jurisdictions' fz . . . ........ .2ve body. proposed ­l The adoption of these Policies, Criteria and Guidelmes­byth, e Ta_xingJurisdic­t`io, ns, does -not limit", Agreements the discretion of the Taxing Jurisdictions' governing bodies to decide whether to enter Decided on specific tax abatement agreement. Nor does it limit their discretion to delegate to their employees Individual the authority to determine whether or not the Taxing Jurisdiction should consider a particular Basis application or request for tax abatement, or create any property, contract, or other legal right in any person or entity to have the Taxing Jurisdiction consider or grant a specified application. or request for tax abatement. V111. Abatement Agreement Terms and Conditions. Appendix B provides many of the tenns and conditions to be included in any forntal tax abatement legal agreement. IX Amendments to Policies, Criteria and Guidelines These Policies, Criteria and Guidelines are effective fora two (2) year period from the date of their adoption, unless amended earlier by the affinnative vote of three-fourths (3/4) of the members of each governing body (City, County). For a tax abatement application or additional information contact: Paris Economic Development Corporation 1125 Bonham Street Paris, Texas 75460 Phone: 903-784-6964 Fax: 903-784-2503 Website: . ............... Email: jj,,,j]jse ga (Updated 01-08-2024) POLICY STATEMEN CRITERIA AND GUIDELINES FOR TAX ABATEMENT APPENDIX A Term ._ ..... Definition - Abatement or Tax .....-. __.-...... _ _ ....._ The full or partial exemption from ad valorem taxes of certain real and tangible personal Abatement proLerry in a Reinvestment Zone desi ,rated for economic develo men��oses. Agreement or The written legal a'eement for tax abatement between a property Yowner and/or lessee and th e A�_�eements City of Paris Lamar County and Paris Junior College.mmmmm Authorized mm A facility may be eligible for abatement if it is a facility used for manufacturing, research, Commercial or regional distribution, regional services, regional tourist entertainment, other basic industry, or Industrial Facility any primary jobs creating industry (see definitions below). All authorized facility definitions include buildings and structures, including fixed machinery and equipment used in operating e facility. Authorized City y Pans may also desi ate areas of the Ci where residential The Cit Council of the Cit of y designate City ........_ fZ" Residential Facility properties may be considered for abatement of City taxes only. The City of Paris will approve _their residential abatement policies, criteria and guidelines separate from thesepolicies. ManufacturingT......_._ he purpose of which is or will be the manufacture of tangible goods or materials or the Facility processing of such goods or materials by physical or chemical change. Facilities primarily engaged in assembling component parts of manufactured products are also considered manufacturini; facilities. g� Regional --- Use—Primarily to receive, store, service, or distribute goods or materialsmw �'........f P Y g here a majority of Distribution Facilitythe goods or services are distributed to points at least 100 miles from its location in the Taxing Jurisd i c tions of Paris and Regional Tourist tCoun Used in providing amuseen/entertalnment through the admission ofth general public.. �u where Entertainment the majority of users reside at least 100 miles from the Taxing Jurisdictions and where the Facility majority of users are likely to stay in the Taxing Jurisdictions for more than one day and will therefore likely utilize local restaurants and hotel/motel accommodations. Research Facility Used primarily for research or experimentation to improve or develop new tangible goods or materials or to improve or develoi the production processes thereto. Other Basic or Notelsewhere described, used for the production of products or services which result i -n" the Service Industry creation of new jobs and bring new wealth into the Taxing Jurisdictions (e.g. healthcare - mPrimary related industries).___ Jobs Any indust creating rima obs" defined as a'ob that is available at a company for which industry g"P D'J J P Y h Creating Industry a majority of the products or services of that company are ultimately exported to regional, .... statewide, national, or international markets infusing new dollars into the local economy,. Base Y ear Value ...... ...._ _ The assessed value of eligible property as of January 1, preceding the date of execution of the agreement plus the agreed upon value of eligible property improvements made after January 1, but before the execution of the agreement. The Base Year Value may be adjusted either up _.. or down fromyear to year as per renditionsbythe Lamar County Appraisal District. Employer The owner or lessee of property, who is applying for tax abatement and who will provide jobs and capital investment within the Reinvestment Zone or within the Enterprise Zone. Reinvestment Zone An area where the Taxing Jurisdictions have decided to influence development patterns and attract major investments that will contribute to the development of the area through the use of tax abatement for specified improvements. These statues are found in Chapter 312 of the Texas Tax Code. Enterprise Zone .. An area of land designated as such under Chapter 2303 of the Texas Government Code. aaaa__J, Job or Jobs A "job" is when an individual works 40 hours per week for an employer, .__..... .___ pand in the position the individual is provided the benefits normally offered by the employer, such as health insurance, vacation and some form of retirement benefit. A job is not a position filled for the employer as a worker or employee of an employment agency or employment service. "Jobs" also includes "Full-time Equivalent Jobs" defined below. Full time Equivalent q � The intention f� .. _ ........ of the ovenrin bodies is to provide a company the maximum flexibility in nimmng governing p _ (FTE) Jobs their business and making business decisions, especially related to staffing. The following definition of FTE will be reflected in all incentive agreements. An FTE is: 1. An individual working 40 hours per week in a job defined above. 2. A number .ofirart tune*Nobs where the hours worked in each suchob is less than 40 hours per (Updated 01.08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR T .ABATEME T week, made available ....._.. ............._.. ...._� ...... by one employer and added together to total Opp .hours per week. For example, fourteen (14) part-timejobs made available by one employer where allsuch part... time jobs added together require a total of 380 hours of work per week (haat no such part- time job requires 40 hours of work or more per week), will equal nine and one-half (9.5) FTE Jobs (380 hours divided by 40 hours per week equals 905). 3° s do Boa ren die the S!p11lo ce to receive benefits froom the emmployer....�_. Modernization The replacement and upgrading off'existing facilities which increases the productive input or output, updates the technology, or substantially lowers the unit cost of operation. Modernization may resent from the construction, alteration or installation of buildings, -structures, fixed machinery or equipment, but shall not be for the purpose of reconditioning, refiarbns nn , re�ra�x�, or deferred naanntenamcee (Personal Property Machinery, equipment, tools, shelving or materials eligible hinder applicable paw fear tax. abatement, which can be removed from an authorized facnlnt),,www p'ropacrt .. ° �� p L .._. j.._ abatement, lland nwithin Real Property The arne]Ernterprise done or a ReinvestmentnZone, together with all improvements and fixtures constructed or otherwise situated thereon. Tax. Abatement The Tax Abatement. advisory Committee will bemmconvened fiaam tam e� te�WWt by tby th' P .. arae Advisory Committee Economic Development Corporation to steady, review and recommend tax abatements to the applicable Taxing Jurisdictions in the City of Paris and .p.,amar County, Texas. The Tax Abatement .Advisory Committee will be composed of one person from each of the Taxing Jurisdictions: the City of .(Pares (the City Manager or designee), the County of Lamar (the County ;Badge or designee), luras Junior College (the :(President or designee), the Chief .Appraiser of the Lamar County Appraisal District, and the.Executive Director of the paras Economic Development Corporation. Recommendations from the Tax Abatement .Advisory Committee shall be decided by majority vote of the representatives from the three taxiing entities referenced above. (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT APPENDIX B Abatement Agreement Terms and Conditions After approval, the Taxing Jurisdictions shall formally pass an order or resolution and authorize the execution of an agreement with the owner and/or lessee of the authorized facility, which shall include, but not be limited to the following terms and conditions: __......_.._.._. _.... __ _---_--------- ... .......... Contract Terms &Conditions Project The following project specifics will be included: Description 1. The base year value. 2. Percent of increased value to be abated each year. 3. The commencement date and the termination date of abatement. 4. Amount of investment and average number of jobs involved during the term of the agreement. 5. The proposed use of the authorized facility, nature of construction, time schedule, plat, property description, and improvement list, as provided in the application. 6. A listing of the kind, number, location, and costs of all proposed improvements of the property. 7. A statement limiting the uses of the property consistent with the general purpose of encouraging development or redevelopment of the reinvestment zone during the period that property tax abatement is in effect. 8. That access to the project is provided to allow for the inspection by Taxing Jurisdictions' inspectors and officials in order to ensure that the improvements or repairs are made according to the specifications and conditions of the agreement. 9. That property tax revenue lost as a result of the tax abatement agreement will be recaptured by the Taxing Jurisdictions if the owner of the property fails to make the improvements or repairs as provided by the agreement. 10. Each term agreed to by the owner of the property. 11. A requirement that the owner of the property shall certify annually to the Taxing Jurisdictions that the owner is in compliance with each applicable term of the agreement. 12. Contractual obligations in the event of default, violation of terms or conditions, delinquent taxes, recapture, administration and assignment, or other provisions that may be required by state law, or in the discretion of the Taxing Jurisdictions' governing body. 13. That the Taxing Jurisdictions may cancel or modify the agreement if the property owner fails to com I with the air Bement Default If the Taxing Jurisdictions determine that the person or entity receiving an abatement is in default according to the terms and conditions of its agreement, the Taxing Jurisdictions shall notify the company or individual in writing at the address stated in the agreement, and if such default is not cured within a reasonable time specified in such notice ("cure period"), then the agreement may be modified or terminated without further notice. In the event the company or individual allows its ad valorem taxes owed to the Taxing Jurisdictions to become delinquent and fails to timely and properly follow the legal procedures for their protest and/or contest, or violates any of the terms and conditions of the agreement and fails to cure during the cure period, the agreement then may be modified or terminated without further notice, and the agreement may provide a formula for recapture of all or part of the taxes abated. At any time before the expiration, any tax abatement agreement may be terminated by mutual consent of all parties involved in the same manner that the a,reement _was executed. Confidentiality Information that is provided to a Taxing Jurisdiction in connection with an application or request of Proprietary for tax abatement under these Policies, Criteria and Guidelines, and that describes the specific Information processes or business activities to be conducted or the equipment or other property to be located on the property for which tax abatement is sought is confidential and not subject to public disclosure until the agreement is executed. Such information in the custody of the Taxing .. er Jurisdictions after the. agreement is executed is not confidential hereunder. mmmm ..._..........r Inspections The agreement shall stipulate that employees and/ or designated rai resentatives of the Tax.n 10 (Updated 01-08-2024) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT 11 Jurisdictions will have access to the reinvestment zone during the term of the agreement to inspect the authorized facility to determine if the terms and conditions of the agreement are being met. All inspections will be made only after the giving of at least twenty-four (24) hours' prior notice and will only be conducted in such a manner as to not unreasonably interfere with the construction and/or operation of the authorized facility. All inspections will be made with one or more representatives of the company or individual and in accordance with its safety standards. Upon completion of construction, the Taxing Jurisdictions shall annually evaluate each authorized facility receiving abatement to ensure compliance with the agreement and report �o�ssiblemviolations oJunsdictions °ryovernin�bodies. Modifications At any time before the expiration of an agreement made under these Policies, Criteria and of Agreement Guidelines, the agreement may be modified by the parties to the agreement to include other provisions that could have been included in the original agreement or to delete provisions that were contained in the original agreement. The modification must be made by the same procedure by which the original agreement was approved and executed. The original agreement, however, may not be modified to extend the term of the agreement or the term of the abatement meted therein beyond the time permittedmb State law. -.. Assignment .... An agreement may be assigned to a new owner or lessee of the authorized facility onlywith the prior written consent of the Taxing Jurisdictions. Any assignment shall provide that the assignee shall irrevocably and unconditionally assume all the duties and obligations of the assignor upon the same terms and conditions as set out in the agreement, and the Taxing Jurisdictions' approval shall be subject to the determination of the financial capability of such assignee. Any assignment of an agreement shall be to an entity that contemplates the same improvements or repairs to the property, except to the extent such improvements or repairs have been completed. No assignment shall be approved if the assignor or the assignee is indebted to the Taxing Jurisdictions for ad valorem taxes or other obligations, or if any event of default under the agreement remains uncured. Administration, _ 1. Each Taxing Jurisdiction shall be res ponsible for the administration, review, and monitoring Contract of tax abatement agreements authorized by them Taxing Jurisdictions under these Policies, Review, Criteria and Guidelines. These responsibilities shall include annually verifying participants in Monitoring and tax abatement agreements are in full compliance with the terms of the agreement, including Reporting completion and submission of all required documents in a timely manner. 2. The Paris City Attorney shall expeditiously advise the Taxing Jurisdictions in writing of any instances of contract non-compliance by tax abatement participants. In addition, the Paris City Attorney shall, on an annual basis, conduct a performance review of the activities of each tax abatement participant and report the findings of such review to the leadership and governing bodies of each taxing entity. 3. The Taxing Jurisdictions' governing bodies shall retain the right to independently review and audit the activities of tax abatement participants, and shall be responsible for enforcement of the terms of any tax abatement agreement authorized hereunder. 4. Annually the Paris City Attorney shall report to each of the governing bodies on its went aLn eements. monitoring and compliance activities and the statusofall exisrin abatem � _ �-m�. 11 memorandum Item No. 12 TO: City Council Grayson Path, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Re -adoption of Guidelines and Criteria for Residential Tax Abatements -5 in 5 DATE: January 8, 2024 BACKGROUND: On January 1Oth of last year, Council approved the creation of the 5 in 5 Housing Infill Redevelopment Program ("5 in 5" or the "Program"). One of the incentives in the program is a residential tax abatement. The terms and conditions of a residential tax abatement under this Program differ somewhat from the city's other residential tax abatement program and are unique to 5 in 5. Pursuant to Chapter 312 of the Texas Tax Code, a city must re -affirm its desire to participate in a tax abatement program and readopt the guidelines and criterial for the program. STATUS OF ISSUE: The current policy was approved in January 2022 for a period of two years, so Council needs to re -adopted it in order to be able to continue to participate in a tax abatement program within 5 in 5. A change in the law since 2018 requires that council conduct a public hearing prior to re -adoption. BUDGET: NA RECOMMENDATION: Conduct a public hearing and adopt a resolution re -adopting existing guidelines, attached hereto. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS REAUTORIZING THE CITY TO BECOME ELIGIBLE TO PARTICIPATE IN RESIDENTIAL TAX ABATEMENTS RELATED TO THE 5 IN 5 HOUSING INFILL REDEVELOPMENT PROGRAM AND READOPTING THE GUIDELINES AND CRITERIA RELATED TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Sec. 312.002 of the Texas Tax Code requires local taxing entities to state their intent to participate in abatement agreements and to adopt guidelines and criteria for granting tax abatements; and WHEREAS, on October 14, 2013 in Ordinance No. 2013-036, the City Council designated Reinvestment Zone No. 2013-1 for residential tax abatements; and WHEREAS, on February 9, 2015, the City Council passed Ordinance No. 2015-002 amending Reinvestment Zone 2013-1 for Residential Tax Abatements to expand it to include all Council Districts in the City and designated the new reinvestment zone as Reinvestment Zone No. 2015-1; and WHEREAS, in 2021, City Council re -authorized Reinvestment zone 2015-01 and renamed it Reinvestment Zone No. 2020-1; and WHEREAS, by Resolution No. 2022-003, on January 10, 2022, City Council adopted the 5 in 5 Housing Infill Redevelopment Program (the "Program"), including guidelines and criteria for residential tax abatements within the designated Program area, which area falls within Reinvestment Zone 2020-1; and WHEREAS, City Council revised said guidelines and criteria on July 25, 2022 in Resolution 2022-055; and WHEREAS, pursuant to Texas Tax Code Sec. 312.002(c), guidelines and criteria for tax abatements are effective for two years from the date adopted; and WHEREAS, the City Council continues to desire to participate in a residential tax abatement program related to the Program; and WHEREAS, on January 8, 2024, the City Council held a public hearing on the reauthorization of the Program and readoption of the guidelines and criteria therefor as required by law, and after considering any testimony offered therein, wishes to reauthorize participation in the Program and to reauthorize the guidelines and criteria therefor; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. The City hereby elects to be eligible to participate in a residential tax abatement program related to the Program and hereby readopts the 5 In 5 Housing In -Fill Development Program attached hereto and incorporated herein as Exhibit "A". Section 3. The City Council hereby redesignates the defined geographic area for properties to be eligible to participate and enter into an agreement for the 5 In 5 Affordable Housing In -Fill Program represented in the map attached hereto and incorporated herein as Exhibit "B". Section 4. This resolution shall become effective from and after the date of passage. PASSED AND APPROVED this 8th day of January, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Exhibit 5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM GUIDELINES, CRITERIA & APPLICATION FORM CITY OF PARIS, TEXAS Readopted January 8, 2024 I. GENERAL PURPOSE AND OBJECTIVES The City of Paris, working with our local government partners, is seeking to provide a series of builder incentives designed to encourage new home construction for the purpose of neighborhood revitalization and the provision of work force housing. New home construction within the existing interior of the community can have a positive effect towards reinvestment in our neighborhoods by providing stability and enhanced character, as well as a means to expand our community's local labor force. Focusing on the existing interior of the City allows the builder to utilize existing infrastructure rather than the extension of costly streets and utilities in undeveloped lands at or beyond the urban fringe. To achieve this purpose, the City will offer a series of incentives: 1. Where applicable, the City will provide low cost residential lots in the Program Area in tax foreclosure city receivership. If a builder obtains properties through other traditional means within the Program Area, other incentives within this policy may apply. 2. The City will offer a five (5) year 100% residential tax abatement of City property taxes. 3. The City will offer reduced rates on building plan review and permit fees. 4. The City will offer reduced rates on labor charges on water and sewer tap fees. The city staff will work with interested builders to identify parcels from a pool of tax sale lots in trustee status to develop a list of properties that will be suitable for the construction of new dwelling units. This may consist of single-family, two-family, medium density, or high density residences. Prior to any construction occurring from which the builder is seeking incentives, the builder will enter into an Agreement to be approved by the City Council for the construction of a minimum of five (5) or more dwelling units on one (1) or more parcels. Each of the dwelling units subject to the Agreement must be constructed under the terms of the agreement within five (5) years from the date of the Agreement, unless such deadline is extended by subsequent approval of the City Council. All parcels under the Agreement must be built upon within five (5) years to satisfy the terms of the Agreement. Failure to achieve this goal will result in certain claw backs as provided in the Agreement. All applications shall be considered on a first come, first serve basis. There will be no income guidelines under this program for occupants of the dwelling units, whether owner or renter occupied. In the event the applicant constructs a new dwelling unit and sells said unit, the tax abatement shall lapse and be terminated as to that parcel unless the City Council approves an assignment of the tax abatement agreement to the new owner. Page 1 of 7 In order to further encourage local development, employment, and enhancement of our economy, to be eligible for incentives in this policy, building materials and fixtures used in the construction of new dwelling units, where possible, must be purchased locally within the City of Paris. II. DEFINITION OF TERMS Act - The Property Redevelopment and Tax Abatement Act, Texas Tax Code Ann. 312.001 et. seq., as amended from time to time. Agreement - A contractual agreement between an applicant and the City of Paris for the purposes of a 5 In 5 Housing Infill Development Program to include an economic development agreement pursuant to Chapter 380 of the Texas Local Government Code and a residential tax abatement agreement pursuant to the Act. Applicant - An owner, proposed owner, builder or authorized agent of the owner of eligible property seeking an agreement under this policy. Base Year Value — The assessed value of eligible property on January 1, preceding the date of execution. Eligible Property - Property located in the defined Program Area and Immediately Adjacent thereto, whether foreclosed on due to taxes or not. Also, property located outside the Program Area if foreclosed on due to taxes. Immediately Adjacent property — Property which lies immediately next to the boundary of the Program Area, including property across a street or intersection or located diagonally therefrom. New Structure - Residential improvements made to a property previously undeveloped or a vacant parcel which is placed into use by means other than by expansion or modernization without full demolition of an existing substandard or condemned structure. Program Area - An area depicted in "Exhibit B" of the approved resolution for the 5 In 5 Housing Infill Development Program, which area is wholly within the boundaries of Reinvestment Zone 2020-1 for the purpose of residential tax abatements. Residential Improvements - The construction of new residential structures and all the appurtenances thereto. This term includes single family, duplexes and multi -family structures. Value of Improvements — The appraised value of the Residential Improvements as determined by the Lamar County Appraisal District and as described in the Agreement. III. ELIGIBILITY AND GUIDELINES Real property is determined eligible under this policy as provided in the Definitions. If property is eligible, an Applicant may apply for an Agreement to receive incentives provided for in this Page 2 of 7 policy. For tax foreclosed properties, all taxing jurisdictions shall be required to sign off on the low cost land sale according to the provisions of State Law prior to transfer of the property to the applicant. Minimum Investment — To be eligible for residential tax abatement, an Applicant must construct a new structure or structures on the property parcel(s) identified in an Agreement between the applicant and the City. Incentives Low Cost Sale of Foreclosed Properties — As part of their agreement, an applicant may choose to purchase eligible properties that are in a state of tax foreclosure. These properties are strictly first come, first serve and the City makes no warranty on having available properties for this incentive. The City will work with the Lamar County, Paris Independent School District, and Paris Junior College to seek a low cost sale of the foreclosed property, but the City can only guarantee a low cost of its share. Tax Abatement - An Applicant who has satisfied all the criteria and guidelines for the low cost property sale and residential tax abatement as set out herein, will be eligible for a 100% five (5) year tax abatement on each parcel on which a dwelling unit or units are constructed and completed. The abatement will become effective on January 1 It of the year following issuance of a Certificate of Completion following fmal construction inspection. As provided in the Act, a tax abatement may only be granted for the value of the Residential Improvements which exceed the base year value of the property and which are listed in an Agreement between the City of Paris and the applicant, subject to such limitations as the City of Paris may require. The base value will be set as of January 1St of the year in which the Agreement is executed. Upon completion of construction, the Applicant shall provide a copy of all material and fixture purchase invoices to prove that those materials and fixtures were purchased locally within the City of Paris when possible. The tax abatement is available only for improvements made after the execution of the Agreement. The Agreement may not be approved by the City Council until at least thirty (30) days after notice of the consideration and possible action on the Agreement has been posted. Reduced Fees for Building Plan Review and Permitt. — The Applicant will be entitled to reduced rates for building plan review and permit fees on a cumulative basis for all new dwelling units under agreement with the City according to the following schedule: Total Dwelling Units Plan Review Fee Discount Building Permit Fee Discount 5-9 100% 50% 10-19 100% 75% 20+ 100% 100% Reduced„ Fees for Water & Sewer Ta Labor — The Applicant will be entitled to reduced rates for water and sewer tap labor fees, where required by the Public Works Department, on a cumulative basis for all new dwelling units under agreement with the City according to the following schedule: Page 3 of 7 MENEMEM Total Dwelling Units Water Tap Labor Sewer Tap Labor Fee Discount Fee Discount 5-9 50% 50% 10-19 75% 75% 20+ 100% 100% Claw Back Provision — The Applicant who enters into an Agreement with the City of Paris shall construct at least five (5) or more new housing dwelling units on one (1) or more parcels within five (5) years from the effective date of the Agreement, or the City shall have the right to automatically take back any undeveloped parcel under the terms of the agreement and transfer of the property by all taxing entities. This shall be recorded with or as a part of the deed as a right of reversion for all uncompleted construction lots deeded under this agreement against the property. The Applicant may request approval of an extension for such failure to construct a new residential dwelling unit(s), based upon reasonable circumstances, as may be approved by the City Council under a subsequent revised agreement. Parcels under the agreement cannot be sold or assigned to another individual except by prior approval and re-assignment of the parcel(s) and approval of a new agreement by the City Council. Failure to meet the requirements of constructing a minimum of five (5) dwellings within the five (5) year period will result in a reversion of all parcels upon which Residential Improvements have not been constructed and completed to the City and will result in the Applicant being ineligible to participate in this program in the future. As a further claw back provision, and in accordance with Texas Tax Code Sec. 312.205, the Agreement shall provide for recapturing property tax revenue lost as a result of the agreement if the owner of the property fails to make all the Residential Improvements as provided in the Agreement regardless of how many dwelling units applicant builds. Compliance with all other Cite Reguirements — The Applicant shall be fully responsible for compliance with all zoning, subdivision platting, and building code requirements as may specifically pertain to the subject parcel(s) under the approved Agreement. The applicant shall be fully responsible for all such costs which may include, but not be limited to: Zoning Changes, Special Use Permits, Variances, Platting and Surveying Costs, Plan Preparation, and Building Permit Fees. V. APPLICATION PROCEDURES Applications for an Agreement with the City shall be reviewed for completeness. City Staff shall determine whether the application satisfies guidelines and criteria and Staff may request additional information or documents from Applicant. City Staff will make final recommendations on each application to the City Council. Any Applicant desiring approval of an Agreement shall comply with the following procedural guidelines. All applications shall be evaluated on their own merits within the parameters of these Guidelines and Criteria. 1. Preliminary Application Steps Page 4 of 7 A. Applicant shall work with City Staff to identify eligible tax foreclosure City Trustee or other parcels within the defined geographic area. City Staff will provide a list and corresponding map from which tax foreclosure City receivership parcels may be reviewed. The Applicant may submit an application for this program at the same time with an application for a building permit(s). If the Applicant for the building permit is not the owner of the real estate and does not make application for an agreement on behalf of the owner, the City Staff shall notify the owner (according to the most current records of the Lamar County Appraisal District records) by certified mail, return receipt requested, that the application must be signed and filed with the City within ten (10) business days of receipt of the affidavit of ownership notice. B. A pre -approval letter must be attached to the application from Applicant's financial institution stating that the Applicant will have financial capital available to complete all new dwelling unit construction under the five (5) year Agreement with the City. Verification of such financial capability may be reviewed over the course of the Agreement. C. If the building permit applicant does not to apply for an Agreement prior to the time that the building permit is issued, or if the owner fails to respond to the written notice of availability for the agreement, this policy shall be considered waived by the applicant and/or owner. City staff shall make a record to reflect owner's election not to participate in the program or to document that owner did not respond to City's notice of opportunity to participate in the program. The refusal or waiver to participate in the program by the building permit applicant or owner shall be binding on subsequent owners of the real property. D. A complete legal description shall be provided with a copy of the current deed of the land, unless the parcel(s) are being transferred by deed without warranty by the City of Paris. E. Applicant shall complete all forms and information detailed above and submit all forms to the City of Paris Director of Planning and Community Development. 2. All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. If necessary, applicant will meet with City staff to discuss details of the application and to prepare presentation of the application to the City Council. The application shall designate whether the dwelling(s) to be constructed are to be retained for ownership, or sold to another owner upon completion of construction. The applicant shall also provide an estimate of the value of improvements as required for building permit application. 4. If an application for the 5 In 5 Housing Infill Development Agreement is to be Page 5 of 7 recommended for approval by staff, then an Agreement as defined herein with the City of Paris will be prepared by the City Attorney for approval by the City Council. 5. If the Applicant's property is not found to be eligible, the application will be rejected and returned to Applicant. 6. The City Council reserves the right to amend these policies and guidelines as needed. VI. LEGAL DOCUMENTATION PREPARATION The Director of Planning and Community Development and the City Attorney will be responsible for drafting the required Agreement in accordance with state law and this Policy. The legal document will include the following: Estimated value of new structure or residential improvements to be constructed. 2. Total amount of value to be abated over five (5) years. 3. Effective date and the termination date of abatement. 4. Description of the Residential Improvements, schedule of completion, property description, all required City approval requirements and a platted lot site plan or sketch of the parcel(s) to be platted and developed. Applicant agrees to make the new structure or residential improvements available for inspection by City of Paris, or its authorized representatives, and Lamar County Appraisal District (LOAD) during construction and upon completion of the project. 6. Contractual obligations in the event of default, violation of terms or conditions, delinquent taxes, recapture and administration. 7. A signed and notarized statement as an attachment to the application agreeing to construct five (5) dwelling units on one (1) or more parcels within five (5) years from the date of City Council approval of an Agreement, unless extended by the City Council, or consenting to allow the City to automatically take back the parcel(s) under the initial terms of an approved agreement. Page 6 of 7 CITY OF PARIS, TEXAS APPLICATION FOR RESIDENTIAL TAX ABATEMENT (5 in 5) Property Owner: Name Current: Name Planned* (*Do you plan to re -assign to a buyer upon completion? Yes No Mailing Address: Telephone Number:.....................................................................�... .�.� .°.email: Builder or Contact (if different than current/planned owner): Name: Mailing Address: State GC License No: Telephone Number: _... email __......µ _. Property Parcel(s) Proposed For 5 In 5 Agreement: (Please submit an attached list of addresses and/or LCAD #'s on Excel Spreadsheet, if possible) No. LCAD Address Lot Blk. Addition 1. 2. 3. 4. 5. Add additional sheets if necessary. Full Legal Description: Include as an attachment a full legal description with metes and bounds or a copy of the deed, if available. Improvements: Type improvements for new Construction: SF 2F-3F—Quad—MF— Total F 3F Quad MF Total Number of Dwelling Units:......... mmmmmm — — — — — Estimated Value of Improvements by type: Estimated Start Date of Construction: Estimated Date of Completion of Project(s) Description of Project (attach site plan, floor plan, etc.: Owner's Signature: Applicant(s) Signature: Page 7 of 7 Date: Date: Exhibit Item No. 13 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Robert G. Vine, Deputy City Manager SUBJECT: Authorizing Girl Scouts of Northeast Texas to Build Pavilion on Lake Gibbons Lease DATE: January 8, 2024 BACKGROUND: The City of Paris and the Girl Scouts of Northeast Texas have partnered for several years wherein the Girl Scouts have leased City owned property on Lake Gibbons in conjunction with their various programs at Camp Gambill. The latest lease was approved by the City Council for an initial term of 5 years beginning March 20, 2022 and ending March 19, 2027, with an option to renew the lease for an additional 5 years. STATUS OF ISSUE: The Girl Scouts are seeking permission from the City to perform repairs to the existing boathouse located on the leased property due to extensive damage received during the tornado of November 4, 2022. They are also needing to perform a repair, or replacement, of the existing septic system on the property due to the age of the system. Lastly, a request is being made for authorization to construct a new waterfront pavilion. While the current lease does not make reference to the construction of new structures or buildings, however, it is the City's understanding that any'and all improvements, including buildings, structures and infrastructure on the property leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts decide to terminate or not renew the lease agreement. If the Council desires to allow the Girl Scouts to build the pavilion on this property, staff has drafted a letter (Attachment A) which can be signed by the Mayor and the City Manager and representatives from the Girls Scouts providing, and acknowledging, the requested permission along with the understanding that any and all improvements, including buildings, structures and infrastructures on the property leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts decide to terminate or not renew the lease agreement. BUDGET: N/A RECOMMENDATION: Staff recommends authorizing the Girl Scouts of Northeast Texas to build a waterfront pavilion on the land leased on Lake Gibbons. To Whom It May Concern: Pursuant to the Lease Agreement between the City of Paris, Texas ("City") and the Girl Scouts of Northeast Texas (Girl Scouts) entered into on March 20, 2022 for the period of 5 years, the City of Paris authorizes the Girl Scouts to perform the following repairs to buildings and infrastructure: • Repair the existing boathouse structure - damaged during a tornado on November 4, 2022 • Replace/repair the existing septic system – age of system The City further also authorizes the Girl Scouts to construct the following new structures on the leased property: • A waterfront pavilion It is the understanding of the City that any and all improvements, including buildings, structures and infrastructure on the property leased by the Girl Scouts will remain with the property should either the City or the Girl Scouts decide to terminate or not renew the lease agreement. /—i Mayor Reginald B. 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Notes 11nd deeled--dHVAC oeslpnond&,,in-ehaemA—. mt sheels shall be provided by _ &I IBealrlod Plus, Was IS Sot.M. =lrxla for perml old Owners PLUMING P-1 Plermkg NORsadScMdutes OCTOBER 31, 2023 FOR PERMIT & FINAL PRICING BCI PROJECT {,.¢^ NO. 23020 fbC11ARD 4 G,9' 8788 s+ L �)y r sT.aP°en.. �lV[mmJe6 BRANDSTETTER lqmw CARROLL INC .weeuet.MWm Lexington • Clncinnatl • Cleveland -Dallas =:i North Elevation Ilion South Elevation BRANDSTETTER CARROLL INC LadnoWn Cftm+ab aaWand Dalm General Notes a[M rogG, ua Mad lI®IS r9mi 13 wCee9 a4 � 9ro f Vm mf�6E6 1 pmrminuo�mle�ra[Re9WMe�M.aM1 S m0@allOm66ml�ml9mb. S � m'mlr al OM• aM aMKI eY m S OO�iKb�MaY�iCOI riaLA +a.aa w rwaw wro mroa � �. o ��1°iau�imwn�ia�ocv ogorna 9mo�a9e� � .c�rrio alis s �1P RILIR m�6 mmwcm K n umm m �4ne ptpro, mm.n Ramsar au o �u me u�mbl�f �w1� m�0em[r l0.19�P110wK 9f�mur m aC! Ilea ,�. pm+Kmu:aa»ad.are>�m�m wwaml m.r u wmc.acm mm�w. u �wusal mgsu fret uun rarwm oommx -�msa aurirrtmv� u. o� amus m umrc sm wm I' mrn�iim�1°�'wc'm wmim�rmio wi �wu K+u.+m roams. n ���woumwwacea armor n, mmea�a wotwoa u.om ma -am u wimmswniu�mao a�uam. ReNbn M. Dole: P w— Oi.I1.Z1R3 GSNM Waterfront Shelter Camp Gambill 47 Camp. Psker G—bil Dr. Sumner T%75986 Floor Plan & Exterior Elevations PmjM No. A-1 23020 Item No. 14 TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: Red River Valley Veterans Memorial Museum, Inc. (RRVVMM) Combat Equipment Static Display Seeking City Council Support with application. DATE: January 8, 2024 BACKGROUND: The City of Paris leases land to the RRVVMM for the Red River Valley Veterans Memorial Museum at 2035 South Collegiate Drive next to the Love Civic Center. They have built and maintain a memorial honoring our veterans. STATUS OF ISSUE: The RRVVMM has recently expanded their site and have begun to add several pieces of combat equipment for static display. They would like to add additional pieces of equipment in the future should equipment become available. They are seeking to apply to the US Army Tank -Automotive and Armaments Command who needs a letter of support and resolution by the property owner (City of Paris). This item is to approve their placement of static equipment on city property for public display. George Wood, RRVVMM President, plans to attend tonight's meeting to answer questions should the city council have any. BUDGET: N/A OPTIONS 1. Approve a resolution and authorize the Mayor and City Manager to sign a letter of support. 2. Do not approve the resolution and/or request additional information. RECOMMENDATION: 1. Approve a resolution and authorize the Mayor and City Manager to sign a letter of support. January 8, 2024 Commander US Army Tank -Automotive and Armaments Command ATTN: AMTA-LCL-IFD, M/S: 419D 6501 E. 11 Mile Road Detroit Arsenal, MI 48397-5000 RE: Red River Valley Veterans Memorial Museum, Inc. Request for combat equipment for static display. Commander, The Red River Valley Veterans Memorial Museum, Inc. ("RRVVMM") has built and maintains the Red River Valley Veterans Memorial, located at 2035 South Collegiate Drive, here in Paris, Texas. This land is under a long term lease by the RRVVMM from the City of Paris. This memorial pays tribute to those who have put their lives on the line for our freedom. Our community is very proud of this memorial and we encourage its growth. The RRVVMM has requested our support in their application to the US Army Tank -Automotive and Armaments Command for additional combat equipment for static display on public land. On January 8, 2024, the City Council for the City of Paris met in regular meeting, at which time they considered and approved this request. Please find attached a resolution by the City Council approving their request to allow additional combat equipment for static display on city land. If you have any questions or if we can be of further assistance, please let us know. Sincerely, Reginald B. Hughes Grayson Path Mayor City Manager CWO3 USN, Ret. CC: Red River Valley Veterans Memorial Museum, Inc. JVn honor of our veterans, each Memorial Day and eterans Day are set aside to pay tribute to those who put their lives on the line for our freedom. You will find all the service flags flying 24/7 365 days a year. The Red River Valley Veterans Memorial is a place for reflection, remembrance and gratitude. It is our hope that this will also be a place to educate present and future generations of the sacrifice made by members of their own family and their community to secure the freedoms that we all enjoy. And may it -be a reminder that "Freedom is not Free." This impressive memorial is located next to the Eiffel Tower near Love Civic Center. The memorial's centerpiece is the Ring of Honor, an elevated ring of granite walls containing the names of all the men and women from the five county Red River Valley area that made the ultimate sacrifice. Surrounding the Ring of Honor are granite Conflict Walls, etched with information and graphic depictions of each war or conflict. There are over 2,500 granite V x 2' pavers that honors all veterans no matter where they live. There are 51 Family Benches, 18 Ornamental Tree Pavers and 97 Specialty Pavers installed at the memorial. Two bronze statues with murals have been installed to honor Gold Star Families and War Dogs and their Handlers. We have a computer Kiosk that is used for visitors to fill out our Guestbook and used to find friend or family members that have their names engraved at the memorial. The last phase includes more Family Benches, Veteran Pavers, Choctaw Code Talker Monument and static displays. In 2023 an AH1 P Cobra Attack Helicopter built in 1977, an M115 8" Towed Howitzer from 1944, 1952 M115 Deuce and a Half, and a 1970's era M113 Al Armored Personnel Carrier (APC) was installed. Red River Valley Veterans Memorial 2035 South Collegiate Drive Paris, Texas 75460-6309 (903) 783-0945 Email:Office@rrvvm.org rwym.arg/purchas"aver rrvvm.or" Facebook Orm War Dog Monument I i1oft", Gold Star Monument Computer Kiosk Ring of Honor School Tours United States Army Donations Program Qualification Checklist for Donation of Combat Materiel Veterans' Service Organizations Please complete the following questionnaire and return this form with the required documents outlined below: Full- Name of Organization (ORG): ORG Physical Address: City: w ._ ,...mm. State: Zip Code: Telephone Number: FAX Number: ORG E-mail'Address: ORG Mailing Address (if different than above): City:u..... ..........,,., State: ... Zip Code: ORG Representative (REP): w Contact Information (If Different than above), Telephone Number: Contact E-mail Address (If Different than above): Name of Organization that owns the display site: Address of Display site (if different from ORG): City: State: Zip Code: GPS Display Site Coordinates: Type of Combat Equipment being requested (check only one): []Tracked Vehicle ❑ Towed Artillery ❑ Helicopter ❑ Any Combat Material �....... Size Restrictions, maximum Length....e...........-� and Width: Feet x Feet wwwww_aa _ Do you currently possess combat equipment as static display? Yes No �..n. ...............� REP's Signature Date 1/3 United States Army Donations Program AYJ • MII&I'ml 2=1 Lma 1A t I I �:W_IA IVA N 101 •. I I F-71 Ma �7- Combat Material issued to your organization cannot be loaned, sold, transferred, given to or used by any other organization. This equipment remains the property of the United States Government and must be returned to the US Army when no longer needed by your organization. _ (initial) Upon receipt and approval of your application, you will be offered a suitable display piece as they become available. The availability of any Army equipment for use as a static display is very limited.' It is recommended you apply for a static piece in order to maintain your request in an open status until an asset becomes available. (Initial) Upon acceptance of an Rem, your organization will be responsible for all release, demilitarization, display site preparation and transportation costs associated with the conditional loan of display equipment. Depending upon the type of equipment available: demilitarization, radiological and release costs can exceed several thousand dollars. (Initial) Please identify maximum dollar amount that you are prepared to pay for demilitarization/radiological and release costs (check ohs): [] Not to Exceed $1000 E] Not to Exceed $10,000 R Exceeds $10,001 Transportation of an item will be at your expense via a commercial carrier. Combat equipment can be located throughoutthe Continental United States of America, distance from current location to display site will vary. This cost will be dependent upon the commercial carder you hire to move the item for you and the distance from its current location to your display site. _ (initial) Due to the distance combat equipment may have to be transported and associated costs, please'identify the distance your organization is willing to consider for an offer (checti one): E] With -in StateRegion F_� No prohibition on distance In the event that an offer for combat equipment Is not made within a three year period from the date of this request or 'an offer is made and refused by the organization, the organization must reapply for qualification of combatimateriall under this program. , (initial) 213 United States Army Donations Program Qualification Checklist for Donation of Combat Materiel Veterans' Service Organizations Continued Retain this page for your records. Please submit the followin4information to: Commander US Army Tank -Automotive and Armaments Command ATTN: AMTA-LCL-IFD, M/S: 419D 6501 E. 1*1 Mile Road Detroit Arsenal, MI 48397-5000 (1) Checklist for Donations of Combat Materiel Veterans' Organizations. (Pages 1 &2) (2) Veteran Service Organization Written Request for combat equipment under 10 USC 2572 signed by the local commander, commandant, or president of the organization. (3) National Headquarters' Endorsement Letter. Forward a copy of your written request for combat equipment to your national headquarters for verification that your organization is in good standing. Your national headquarters will then endorse and forward your request to the Army Donations Program at TACOM for processing. (4) Ceremonial Rifle Inventory. If none, state none on form. (5) Privacy Act Notice. (6) Annual Certification of Army Material Status. Required for each piece of equipment currently in the organization's possession. If none, state none on form. (7) Site photograph(s). These photograph(s) must show where you intend to place the display item. It must include surrounding landmarks including your. facility or the Park signs and setting. (8) Static Display Photograph(s). Photographs must clearly show any display equipment your organization received. This includes display items in' parks and cemeteries that your organization has obtained. (9) Map of the Local Area/GPS Coordinates. This map must pinpoint the location of your organization's proposed display site. It must be detailed enough to permit visitors and/or lnsjgm)gctors unfamiliar with the local area to easily find the display. (10) and Owner Approval. If the display will be located on municipal property, you will ' n,,, eo provide a copy of the approval under the letterhead (i.e. council minutes or resolution) of the City/Township Council, County Board of Commissioners, and/or other appropriate law making governing body that they will allow the static display to be placed on public land. Equipment cannot be placed on privately owned property. December 2019. 3/3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, IN SUPPORT OF THE RED RIVER VALLEY VETERANS MEMORIAL MUSEUM, INC.'S APPLICATION TO THE US ARMY TANK -AUTOMOTIVE ARMAMENTS COMMMAND FOR COMBAT EQUIPMENT FOR STATIC DISPLAY AT THE MEMORIAL LOCATED AT 2035 SOUTH COLLEGIATE DRIVE AND GRANTING APPROVAL OF THE INSTALLATION AT THE SITE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Paris, Texas, a home rule municipal corporation under the laws of the State of Texas, owns property at 2035 South Collegiate Drive (the "Property" or the "Site") which it leases to the Red River Valley Veterans Memorial Museum, Inc. ("RRVVMM, Inc."), at which site the organization has constructed the Red River Valley Veterans Memorial Museum (the "Memorial"); and WHEREAS, RRVVMM, Inc. has recently expanded the Memorial and is applying to the US Army Tank -Automotive and Armaments Command (the Command) for a donation of combat materiel, should such equipment become available, for a future static display, thus adding to the collection of combat materiel currently on display at the site; and WHEREAS, the Command, as part of said application, requires a resolution from the City, as owner of the property, approving the installation and display of said equipment on the Property; and WHEREAS, on January 8, 2024 the City Council of the City of Paris met in regular session and considered and voiced its support for RRVVMM, Inc.'s application for said equipment and granted its approval the installation and display of the equipment at the site; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. The City Council of the City of Paris hereby supports the application to the US Army Tank -Automotive and Armaments Command to add combat equipment for static display and grants its approval for the installation for said combat equipment at the City -owned Property located at 2035 South Collegiate Drive, Paris, Texas. Section 3. That this resolution shall be effective immediately upon passage. DULY PASSED AND APPROVED this 8th day of January, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 15 TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: Celebration Paris / Paris Housing Authority Project DATE: January 8, 2024 BACKGROUND: On February 14, 2022, the City Council approved Resolution 2022-11 in support of J -H Paris Realty, LP's proposal to construct a multi -family affordable elderly rental housing development to be located at 4415 Lamar Avenue, to be named "Celebration Paris". This project was to be funded in part with tax credits through the State of Texas. In September 2022, the Texas Department of Housing and Community Affairs granted a commitment notice to Celebration Paris for a 9% competitive tax credit. STATUS OF ISSUE: In September 2023, Celebration Paris reached out to City Management to inform us that due to a number of financial issues with construction costs, labor shortages, interest rates, etc., the project feasibility had become challenging. To solve this, they began seeking a partnership with the Paris Housing Authority by which the PHA would own the land, thus making it tax exempt, and the Celebration Paris would build and manage the facility. This would be a long term lease, the conclusion of which would result with the building reverting to PHA ownership. This would have benefits for the PHA (expanding housing availability for many of their clients), the Celebration Paris (allowing their project to proceed), and the City (expanding housing options for our citizens). As of the writing of this agenda memo, the PHA Board is supportive of this partnership. Celebration Paris and the PHA are currently in negotiations for a contract. In the meantime, should this partnership proceed, the TDHCA will need to see a letter / resolution of support for this partnership as it is a change from the original application in 2022. This partnership and tax exemption would only apply to the portion of land intended for the residential development, which is interior of the property. That portion along Lamar Avenue will be outside of this partnership and thereby open for retail / commercial development (thus property taxes to the city). Both Celebration Paris and the Paris Housing Authority assured City Management that this would be the case. Celebration Paris does not have immediate plans for developing this in to retail as they are focused on getting the 2022 tax credit residential project started and moving, but that is indeed the long term plan. Representatives of Celebration Paris are planning to be present tonight and will have a short presentation for the City Council. BUDGET: There is no known direct cost to the City of Paris. There however would be an impact to our revenue stream. The original project would not have been tax exempt, thereby paying the City property taxes (of an unknown amount). Should it be owned by the Paris Housing Authority, it would be tax exempt. This however is a reality should the PHA ever expand and build. There is an added benefit to the city as it benefits some of our lowest income residents, which has indirect benefits to the city as a community and municipal operation. OPTIONS 1. Approve a resolution supporting the project and partnership between the Celebration Paris and Paris Housing Authority. 2. Do not approve the resolution and/or request additional information. RECOMMENDATION: 1. Approve a resolution supporting the project and partnership between the Celebration Paris and Paris Housing Authority, RESOLUTION NO. 2023- A RESOLUTION OF THE CITY OF PARIS, TEXAS CONTINUING SUPPORT OF JAVELIN PARTNERS, LLC'S CELEBRATION PARIS ELDERLY HOUSING DEVELOPMENT IN LIGHT OF THE PROJECT'S CHANGE IN SCOPE AND TO A PROPERTY -TAX-EXEMPT STRUCTURE; AUTHORIZING THE CITY MANAGER, OR THEIR DESIGNEE, TO SIGN A LETTER ACKNOWLEDGING THE CITY'S CONTINUED SUPPORT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 14, 2022, City Council passed Resolution 2022-011 in support of J -H Paris Realty, LP's ("the Applicant") proposal for the new construction of a multi- family affordable elderly rental housing development to be located approximately at 4415 Lamar Avenue, in the City of Paris, Lamar County, Texas to be named Celebration Paris (the "Project"); and WHEREAS, in September 2022, the Texas Department of Housing and Community Affairs ("TDHCA") granted a Commitment Notice for the 2022 9% competitive tax credits for the Project; and WHEREAS, in September 2023 the Applicant notified the City that a reduction in the number of units and a change to the design of the Project would be necessary due to construction cost increases, labor shortages, interest rate increases and reduced tax credit equity pricing; and WHEREAS, in October 2023 the Applicant began negotiations with the Housing Authority of the City of Paris ("the PHA") to enter into the ownership structure, whereby a wholly-owned of affiliate of PHA will own the property so that it will qualify for property -tax -exemption; and WHEREAS, the Applicant now intends to partner with the PHA and enter into a Memorandum of Understanding ("MOU") regarding same; and WHEREAS, in November 2023 the Applicant requested the City sign a letter to TDHCA acknowledging the change in scope and partnership with the PHA for property tax -exemption; and WHEREAS, the City continues its support of the Project, as expressed in Resolution 2022-011, including the changes in Project scope and ownership structure; NOW, THEREFORE, THE COUNCIL OF THE CITY OF PARIS HEREBY RESOLVES: Section 1. That recitals contained in the preamble of this Resolution are incorporated by reference into the body of this Resolution as if fully set forth herein. Section 2. That the City re -affirms its support for the Project provided in Resolution 2022-011, subject to any conditions contained therein. Section 3. That the City Manager is hereby authorized, empowered, and directed to provide a letter to TDHCA acknowledging the City is advised of the Project's change in scope and property tax-exempt ownership structure making the development of the Project financially feasible. Section 4. That this Resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this 8t" day of January, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 16 ��M W M W, � TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager Robert Vine, Deputy City Manager FROM: Doug Harris, Assistant City Manager SUBJECT: AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH GARVER FOR THE WASTEWATER TREATMENT PLANT PROJECT DATE: January 8, 2024 On June 10, 2019, City Council unanimously approved an agreement for professional services with Garver for Phase 1 of a project for rehabilitation and improvements to the City of Paris Wastewater Treatment Plant. The scope of services in the initial agreement included funding assistance, surveying and conceptual design. Amendment No. 1 to the professional services agreement with Garver was presented to City Council, and unanimously approved, on July 27, 2020, the scope of services in this amendment included the addition of preliminary design, final design and bidding services for the phase 1 construction package. Amendment No. 2 for the professional services agreement with Garver was presented to Council at the August 22, 2022 meeting, the scope of services in this amendment included the addition of SCADA programming for specific components included in phase 1 construction, construction administration and construction observation. City Council unanimously approved Amendment No. 2 of the agreement. The scope of work in the agreement with Garver, as well as Amendments No. 1 and No. 2, are specific to the phase 1 construction package. The comprehensive construction project was divided into two (2) construction phases for funding purposes. STATUS OF ISSUE: The phase 2 construction package has been completed by Garver, and advertised for bids. The scope of services for Amendment No. 3 of the agreement for professional engineering services with Garver includes bidding services, $178,931.00; construction observation, $424,186.00; SCADA programming for specific components included in phase 2 construction, $297,971.00; and construction administration, $959,010.00, for a total amount of $1,860,098.00. The scope of services and fee amount for Amendment No. 3 are specific to the phase 2 construction package. BUDGET: With Amendment No. 3, the total contract fee for professional engineering services, construction administration/observation/inspection, and SCADA programming is not to exceed $10,696,240.50. OPTIONS: 1. Approve Amendment No. 3 to the agreement for professional services with Garver, in the amount of $1,860,098.00, for Phase 2 Bidding Services; Construction Observation; SCADA Programming; and Construction Administration, and authorize the City Manager to sign the agreement. 2. Deny the request for Amendment No. 3 to the agreement for professional services with Garver. RECOMMENDATION: 1. Approve Amendment No. 3 to the agreement for professional services with Garver, in the amount of $1,860,098.00, for Phase 2 Bidding Services; Construction Observation; SCADA Programming; and Construction Administration, and authorize the City Manager to sign the agreement. AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES CITY OF PARIS PARIS, TEXAS PROJECT NO. 19WO5100 CONTRACT AMENDMENT NO.3 This Contract Amendment No. 3, effective on the date last written below, shall amend the original contract (dated June 1101, 2019), Amendment 1 (dated February11th, 2021), and Amendment 2 (dated August 231, 2022) between the City of Paris (Owner) and Garver, LLC (Garver), referred to in the following paragraphs as the original contract. This Contract Amendment No. 3 adds professional services for the: Paris WWTP Improvements The original contract is hereby modified as follows: ATTACHMENT A — PHASE 1 SCOPE OF SERVICES To the Attachment A — Phase 1 Scope of Services, add the following: Appendix A — Scope of Services ATTACHMENT B — FEE SUMMARY The fee summary is amended as follows. The fee summary is for Amendment 3 included in Appendix B. To the Fee Summary, add the following additional Tasks and fee amounts in addition to the original contract amounts: Engineering Services Fee Fee Type Phase 2 Bidding Services $178,931 Lump Sum Phase 2 Construction Observation Phase 2 SCADA Programming Phase 2 Construction Administration Subtotal of Engineering Services $424,186 Lump Sum $297,971 Lump Sum $959,010 Hourly, NTE $1,860,098 The Owner will pay Garver for Services rendered at the agreed upon rates for each classification of Garver's personnel (may include contract staff classified at Garver's discretion) plus reimbursable expenses including but not limited to printing, courier service, reproduction, and travel. The total hourly amount paid to Garver under this Agreement is estimated to be $959,010, not to exceed this amount. For informational purposes, a breakdown of Garver's approximate current hourly rates for each employee classification is included below. The agreed upon rates will be increased annually with the first increase effective on or about July 1, 2024. Contract Amendment No. 3 1 of 4 Paris WWTP Improvements Garver Project No. 19WO5100 For hourly not -to -exceed tasks, expenses other than salary costs that are directly attributable to performance of our Services will be billed as follows: 1. Direct cost for travel, wireless communications, outside reproduction and presentation material preparation, and mail/courier expenses. 2. Direct cost-plus ten percent (10%) for subcontract/subconsultant fees. 3. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc. 4. The amount allowed by the federal government for mileage. The original contract fee was $371,978. The contract fee after Amendment 1 was $6,640,639. The contract fee after Amendment 2 was $8,836,143. The total contract fee is amended via Amendment 3 to $10,696,241, not to exceed. Contract Amendment No. 3 2 of 4 Paris WWTP Improvements Garver Project No. 19WO5100 City of Paris WWTP Improvements - Amendment 3 Garver Hourly Rate Schedule. July 2023 - June 2024 Classification Rates Engineers /Architects E-1 $ 130.00 E-2 $ 144.00 -3 $ 174.00 E4 $ 203.00 E-5 $ 247.00 E-6 $ 304.00 Designers D-1 $ 118.00 D-2 $ 135.00 D-3 $ 161.00 D-4 $ 193.00 Technicians T-1 $ 95.00 T-2 $ 114.00 T-3 $ 139.00 T4 $ 180.00 Resource Specialists RS -1 $ 104.00 RS -2 $ 137.00 RS -3 $ 194.00 Environmental pecialists ES -1 $ 104.00 ES -2 $ 131.00 ES -3 $ 168.00 ES4 $ 198.00 Management / Administration AM -1 $ 75,00 AM -2 $ 96.00 AM -3 $ 134.00 AM -4 $ 171.00 AM -5 $ 209.00 AM -6 $ 272.00 Contract Amendment No. 3 3 of 4 Paris WWTP Improvements Garver Project No. 19WO5100 This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the date last written below. City of Paris By: Signature Name: ................................................ Printed Name Title: Date: Contract Amendment No. 3 Paris WWTP Improvements Garver, LLC P ^ti , Signature Name: Lance Klement Printed Name Title: North Texas Water Team Leader Date: 12/13/2023 4 of 4 Garver Project No. 19W05100 and construction phase services for the recommended improvements to the City of Paris Wast water N.1 W 1W "N IN WT7101,116101,11W,101 oil 0, _11111im, W mail 191 RI site. I � i! I I I I R I I I 1 1 1111�11111111 i 1 1! • Rehabilitation oft ATAD system • Demolition of the existing administration building and construction of a new administration building • Construction of two sludge holding tanks with associated blowers and pumps • Demolition of the trickling filter Influent Pipeline • Construction of a new force main • Abandonment of the existing gravity line and force main • Demolition of the Master Lift Station (MLS) FEB PS Site • Construction of a headworks, with screening and grit removal • Construction of an Influent Pump Station (IPS) • Construction of an electrical building conveying and treating 7.25 MGD permitted design flow. MWILM UMMM, • Prepare and submit Advertisement for Bids to newspaper(s) for publication as directed by the Owner. Owner will pay advertising costs outside of this contract. • Post advertisement for bids, construction contract documents, and any associated information to CIVCAST for download by prospective bidders. • Support the contract documents by preparing addenda as appropriate and posting on CIVCAST. • Participate in one pre-bid meeting. • Prepare a pre-bid meeting agenda. Following Owner authorization, post the pre-bid meeting memorandum with attendance record on CIVCAST. Appendix A ® Scope of Services Amendment 3 1 of 6 Version 1 City of Paris WWTP Improvements • Participate and chair a construction site tour following the pre-bid meeting by interested pre- bid meeting attendees and other interested parties. • Host, attend, and manage the bid opening process. • Prepare bid tabulation. • Evaluate bids and recommend award. • Attend and participate in reporting recommendation of award to Owner Council. • Prepare construction contracts. Prepare conformed documents (four half size sets). • Distribute as required to State Agencies and Funding Agencies 1.2. Phase 2 Construction Observation Resident construction observation services will be provided by Consultant's Resident Project Representative(s) for the seventeen (17) month (510 day) construction contract performance time. The proposed fee is based on one (1) full time observer working approximately eight (8) hours per day, five (5) days per week. Construction observation services will be provided by Consultant's Resident Project Representative(s), who will provide or accomplish the following: • Consult with and advise the Owner during the construction period with significant changes/issues during the construction period. • Coordinate with the Owner's contracted firm that is providing construction materials quality assurance testing under separate contract with the Owner. • Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings and submittals, and other appropriate information. • Maintain a project diary which will contain information pertinent to each site visit. In performing construction observation services, Consultant will endeavor to protect the Owner against defects and deficiencies in the work of the Contractor(s); but Consultant cannot guarantee the performance of the Contractor(s), nor be responsible for the actual supervision of construction operations or for the safety measures that the Contractor(s) takes or should take. However, if at any time during construction Consultant observes that the Contractor's work does not comply with the construction contract documents, Consultant will notify the Contractor of such non-compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the situation. Consultant will also record the observance, the discussion, and the actions taken. If the Contractor continues without satisfactory corrective action, Consultant will notify the Owner immediately, so that appropriate action under the Owner's contract with the Contractor can be taken. The proposed fee for construction services is based on a 510 -calendar -day construction contract performance time. If the construction time to substantial completion extends beyond the time established in this agreement, and the Owner wants Consultant to continue the applicable Construction Phase Services, the Owner will pay Consultant an additional fee agreed to by the Owner and Consultant. 1.3. Phase 2 SCADA Programming Garver will provide SCADA Application Engineering services to implement plant -wide process control of the Construction Package 2 WWTP improvements designed under Amendment 1. Services include new SCADA system software configuration, programming of programmable logic controllers (PLCs), development of human machine interface (HMI) graphics, and on-site startup support as described below. • Develop new graphic screens using FactoryTalk View Site Edition software to monitor and control the wastewater treatment plant from a central location in the control room. Screens will be developed with features as identified in the construction documents. Some systems will be Appendix A - Scope of Services Amendment 3 2 of 6 Version 1 City of Paris WWTP Improvements provided with manufacturer supplied vendor control panels and associated local graphic screens. For these systems, Garver will develop FactoryTalk graphic screens to capture key variables to be monitored from the central SCADA system. Anticipated screens to be developed include: o Overview (revise) o Lift Station o Headworks o Influent Pump Station o Chemical Disinfection Facility o ATAD Reactors o Polymer Mixing and Feed Systems o Sludge Thickening o Sludge Holding and Aeration Blowers o Solids Dewatering Feed Pump Station o Solids Dewatering (revise) o Septage Receiving and Recycle Flow Pump Station (revise) o Trends —maximum often (10) additional predefined o Alarms —maximum of one hundred (100) additional alarms • Develop PLC programming to implement process control strategies and interface with package systems as defined in the construction documents for the following PLCs: o Lift Station PLC, 100PLC001 o Admin Building PLC, 100PLC001 o Disinfection PLC, 521 PLC001 o Solids Dewatering PLC, 731 PLC01 • Develop a maximum of ten (10) new graphic screens that are optimized for viewing process status and control data on a mobile device. • Add new alarms to software -based alarm notification system to notify plant personnel of critical alarms via phone call, text, or email. • Participation and coordination of one (1) virtual SCADA workshop. • Observe Operational Readiness Testing. • Provide onsite services for integration, startup, and testing of plant control systems. Eight weeks of on-site startup time is expected. Additional on-site startup time due to circumstances beyond the control of Garver shall be treated as extra work. The following identifies the anticipated onsite services: o Refinement of initial PLC programming and HMI development for site conditions. o Interface with vendor supplied control systems. o Startup and functional testing of control systems for each process. This scope is based upon the responsibilities of the Contractor to provide the following as outlined in the construction contract documents, including but not limited to: • SCADA hardware components and software licensing. • Vendor supplied control systems. • PLC hardware, control panels, networking equipment, and system testing. • Variable Frequency Drive (VFD) and instrumentation calibrations and commissioning. Appendix A - Scope of Services Amendment 3 3 of 6 Version 1 City of Paris WWTP Improvements • Plant -wide communications network • Troubleshooting and correction of wiring errors or equipment failures This scope is based upon the following responsibilities of the Owner: • Remote access for Garver to login to the SCADA system network for remote support. • Reliable high speed internet connection at the WWTP. • Provide I.T. support to configure remote connectivity. • Communication system for desired remote alarm notification method (cellular, phone line, email, etc.) Deliverables: Two (2) complete copies of all programming will be provided to the Owner on USB flash drives. 2. Hourly Services for Phase 2 2.1. Phase 2 Construction Administration During the construction phase of work, Garver will accomplish the following: • Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting. • Prepare for and attend utilities coordination meeting. • Attend up to 20 progress/coordination meetings with the Owner/Contractor. • Evaluate and respond up to 400 construction material submittals and shop drawings. Corrections or comments made by Consultant on the shop drawings during this review will. not relieve Contractor from compliance with requirements of the drawings and specifications. The check will only be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Consultant's review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Consultant shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. Consultant will review up to 400 submittals. • Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to Request for Information (RFIs)) regarding the construction contract documents. Consultant will respond to up to 225 RFIs. • Review the Contractor's progress payment requests based on the actual quantities of contract items completed and will make a recommendation to the Owner regarding making a monthly partial payment. Consultant's recommendation for payment shall not be a representation that Consultant has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. • When authorized by the Owner, prepare up to seven (7) change orders for approved changes in the work from that originally provided for in the construction contract documents. If redesign or substantial engineering or surveying is required in the preparation of these change order Appendix A - Scope of Services Amendment 3 4 of 6 Version 1 City of Paris WWTP Improvements documents due to Owner -requested modifications, the Owner will pay Consultant an additional fee to be agreed upon by the Owner and Consultant. • Prepare and furnish record drawings. • Participate in final project inspection, prepare punch list, review final project closing documents, and submit final pay request. 3. Extra Work The following items are not included under this agreement but will be considered as Extra Work. Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner and the Engineer. 1. Construction materials testing 2. Geotechnical services 3. Training of staff beyond what is described above 4. SSES, I&I analysis, and/or sewer system survey 5. Design of any improvements 6. Utility relocation coordination or design 7. Hydraulics and hydrology for floodway No -Rise Certification and Individual 404 permit 8. Redesign for the Owner's convenience or due to changed conditions after previous alternate direction and/or approval 9. Submittals or deliverables in addition to those listed herein 10. Invasive structural evaluation techniques beyond visual observation of existing structures at grade and existing record drawings 11. Preparation of a Storm Water Pollution Prevention Plan (SWPPP) 12. Environmental Handling and Documentation beyond those previously identified, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items 13. Floodplain delineation and coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR 14. Environmental Services beyond preparation and submission of a Categorical Exclusion 15. Sludge Management Plan 16. Warranty Assistance 17. Water Reuse Master Plan 18. Utility rate study 19. TMDL and NPDES permitting assistance 20. Water Conservation Plan 21. Drought Management Plan 22. Extra Meetings 23. Jar Testing Services 24. Sampling Services 25. Programming for control systems designed to be provided by the manufacturer, including the complete dewatering control system and ASHT blower control system. 26. Software procurement or maintenance 27. On-call services following completion Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the Owner and Garver. Appendix A - Scope of Services Amendment 3 5 of 6 Version 1 City of Paris WWTP Improvements 4. Schedule This schedule is not only contingent on Owner review and authorization to proceed for each Task, but also regulatory and funding agencies review and response time. Project Task Start Date and Duration s k 1. 1 Phas e 2 Bidd ing Services 120 days from Owner's a rova I to advertise ... Biddin Task -1.2 . 2 P . has 2 e . Construction . . 17 months from Contractor's NTP Observation Task 1.3 — Phase 2 SCADA 19 months from Contractor's NTP . Programming . .............. Task 2.1 — Phase 2 Construction 600 days from Contractor's Notice to Proceed (NTP) Administration Appendix A - Scope of Services Amendment 3 6 of 6 Version 1 City of Paris WWTP Improvements Appendix B City of Paris WWTP Improvements - Amendment 3 FEE SUMMARY Basic Services Section Estimated Fees Fee Type TASK 1.1 - Phase 2 Bidding Services $ 178,931.00 Lump Sum TASK 1.2 - Phase 2 Construction $ 424,186.00 Lump Sum TASK 1.3 - Phase 2 SCADA $ 297,971.00 Lump Sum TASK 2.1 - Phase 2 Construction $ 959,010.00 Hourl , NTE Subtotal for Basic Services $ 1,860,098.00 Page 1 of 1 Item No. 17 TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager Robert Vine, Deputy City Manager FROM: Doug Harris, Assistant City Manager SUBJECT: REPLACEMENT OF CAMPBELL'S LIFT STATION PUMP DATE: January 8, 2024 IC:_O X" 0IN21 The City operates and maintains a major lift station, referred to as Campbell's Lift Station, located north of NW Loop 286. This lift station is equipped with a 30 hp pump and two (2) 140 hp pumps. Following thirty-eight (38) years of service, one (1) of the 140 hp pumps has failed, requiring replacement. STATUS OF ISSUE: The pump was inspected by the manufacturer to assess the condition for potential repair, due to the age of the pump, and the availability of parts, it was determined repairing the pump was not an option and the pump will need to be replaced. Site inspections of the lift station were conducted by the current pump manufacturer as well as other pump companies. Following thorough discussion and consideration, the recommendation is replacement with a pump of the same dimensions. Consideration was given to replacement with another pump model or different manufacturer, but, due to the layout configuration of the pump base and lift station piping, either of these options would require a complete redesign of the lift station, thus increasing the cost. The manufacturer does not have the replacement model in stock, the pump will have to be assembled at the factory, resulting in a lead time for delivery of approximately six (6) months; replacement cost is $109,775.14. Purchase of the pump qualifies as an exemption to competitive bidding in Texas Local Government Code as (1) a procurement necessary to preserve or protect public health or safety of the municipality's residents; (2) a procurement necessary because of unforeseen damage to public machinery, equipment, or other property; and (3) a procurement of items that are available from only one source. BUDGET: The replacement cost of the pump is $109,775.14, to be covered by American Rescue Plan Act (ARPA) funds. OPTIONS: 1. Approve the purchase of a replacement pump for Campbell's Lift Station, in the amount of $109,775.14. 2. Deny the purchase of a replacement pump for Campbell's Lift Station. RECOMMENDATION: 1. Approve the purchase of a replacement pump for Campbell's Lift Station, in the amount of $109,775.14. Item No. 18 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Robert Talley, Code Enforcement Supervisor SUBJECT: DEMOLITION REPORT DATE: January 8, 2024 BACKGROUND: The removal of substandard and dilapidated structures makes our city safer, increases property values, adds potential growth for new construction and better land use, and decreases urban blight. This process is regulated under City Code Article 4.03 as well as Texas Local Government Code Chapter 54, Subchapters B and C, and Texas Local Government Code Chapter 214, Subchapter A. This process is overseen by the City of Paris Code Enforcement Department, working with the Buildings and Standards Commission. STATUS OF ISSUE: The City of Paris actively demolishes substandard and dilapidated structures. Each month, a report is provided to the City Council summarizing Code Enforcement activity, including a list of structures demolished in the previous month. By request of the City Council, this will be discussed in open session each quarter. BUDGET: Code Enforcement has a $150,000.00 budget for the demolition of substandard and dilapidated structures. RECOMMENDATION: None, presentation only. Demolition Re port: Oct. 2023 -Dec. 2023 6 structures were presented to the Building and Standards Commission in Oct. 2023: 1633 E Sherman 2221 E Polk 25 W Neagle 15 W Neagle 1523 NE 11th 737 Cedar 6 structures were presented to the Building and Standards Commission in Nov. 2023: 2890 Bonham 1364 W Houston 1518 W Housotn 1625 E Houston 125 NE 17th 406 SW 9th The Building and Standards Commission did not meet in December, 2023. 16 Structures were demolished from October -December, 2023: 1219 E Hearon 336 E Hearon 708 SE 6th 830 NW 281h 1754 Hubbard 731 SE 3rd 1153 Tudor 933 W Herman 536 NW 3" 142 W Plum 250 NW 33rd 441 NW 13" 1225 Graham 739 W Henderson 491 W Sherman 505 W Sherman