14-15 - Joint Election Agreements with PISD & NLISDItem Nos. 14 & 15
TO: Mayor, Mayor Pro -Tem & City Council
Grayson Path, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: JOINT ELECTION AGREEMENTS WITH PISD & NLISD
DATE: January 22, 2024
BACKGROUND: Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District hold elections on the same date as municipal or county elections.
Chapter 271 of the Texas Election Code requires such election shall be held as a joint election.
STATUS OF ISSUE: Paris Independent School District & North Lamar Independent School
District have elected to hold their Board of Trustee members' election and on the same date as
the City of Paris' general election.
BUDGET: The estimate provided by the County Elections Administrator for election services is
$8,639.07 for the general election, but this amount will decrease should an election be conducted
for one or both of the school districts on the same date.
RECOMMENDATION: Approve a Resolution for each of the school districts authorizing a
Joint Election Agreement with the City of Paris.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND PARIS INDEPENDENT SCHOOL DISTRICT FOR THE MAY 4,
2024 ELECTION DATE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District must hold elections for Board of Trustee members on the same
day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the Paris Independent School District will hold its
Board of Trustee elections on the same day and location(s) as the City of Paris as set forth
in the Joint Election Agreement and attached hereto as Exhibit A and incorporated by
reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 22nd day of January, 2024.
Reginald B. Hughes, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
JOINT ELECTION AGREEMENT
between
The Paris Independent School District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of Section 11.0581 of the Texas Education Code and Chapter 271, Texas Election Code,
to hold a joint election on the uniform election date required to be held on Saturday, May 4, 2024.
The District (Places 1 and 6) and the City (Districts 1, 2, 3, and 6) agree to share the Lamar County
Courthouse Annex (County Services Building), 231 Lamar Avenue, Paris, Texas 75460, as the
common polling location on election day.
The District and the City will hold early voting at the Lamar County Courthouse Annex (County
Services Building), 231 Lamar Avenue, Paris, Texas 75460.
Both entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the federal Help America Vote Act, the ES&S
AutoMARK machines, to be utilized at the polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines as previously
detailed. Both entities will share election supplies and associated cost.
The District and the City name the Lamar County Elections Administrator as the custodian of election
records in the elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, justice department submissions, official canvass and other necessary documents for adoption
by the appropriate board or council.
APPROVED BY THE TRUSTEES OF THE PARIS INDEPENDENT SCHOOL DISTRICT in
its meeting held the 22nd day of January 2024, and executed by its authorized representatives.
BY _...... ..... ........ ..... Attest:
Name: Name:
Title : Title:
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the 22nd day of January, 2024, and executed by its authorized representatives.
By: Attest:
Name: Name:
Title : Title:
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR THE
MAY 4, 2023, ELECTION DATE; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the North
Lamar Independent School District must hold elections for Board of Trustee members on
the same day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the North Lamar Independent School District will
hold its Board of Trustee elections on the same day and location(s) as the City of Paris as
set forth in the Joint Election Agreement and attached hereto as Exhibit "A" and
incorporated by reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 22nd day of January, 2024.
Reginald B. Hughes, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
JOINT ELECTION AGREEMENT
between
North Lamar Independent School District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of Section 11.0581 of the Texas Education Code and Chapter 271, Texas Election Code,
to hold a joint election on the uniform election date required to be held on Saturday, May 4, 2024.
The District and the City (Districts 1, 2, 3 & 6) agree to share the Lamar County Courthouse Annex
(County Services Building), 231 Lamar Avenue, Paris, Texas 75460, as the common polling location
on election day.
The District and the City will hold early voting at the Lamar County Courthouse Annex (County
Services Building), 231 Lamar Avenue, Paris, Texas 75460.
Both entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the federal Help America Vote Act, the ES&S
AutoMARK machines, to be utilized at the polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines as previously
detailed. Both entities will share election supplies and associated cost.
The District and the City name the Lamar County Elections Administrator as the custodian of election
records in the elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, justice department submissions, official canvass and other necessary documents for adoption
by the appropriate board or council.
APPROVED BY THE TRUSTEES OF THE
DISTRICT in its meeting held the day of
representatives.
BY .............................. Attest:
Name: Name:
Title : Title:
NORTH LAMAR INDEPENDENT SCHOOL
2024, and executed by its authorized
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the day of , 2024, and executed by its authorized representatives.
By: n, Attest:
Reginald B. Hughes
Mayor
Janice Ellis
City Clerk