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06 - Boards & CommissionsItem No. 6 MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD OF COMMISSIONERS MEETING October 25, 2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a SPECIAL BOARD MEETING at 1:00p.m. on Wednesday, October 25, 2023, at the Housing Authority of the City of Paris, Texas, 650 7t1i SW — Office, Conference Room, Paris, Texas 75460. Present: Absent: Board Members: City Representatives: Housing Authority Employees: Jenny Wilson, Vice Chairman Steve Smith " Beverly Johnson TK Haynes (via phone) Grayson Path, City Manager Reginald Hughes, Mayor Elizabeth Brooks Patricia Pridemore Developer Representatives: Breck Kean Alan Naul Board Members: 1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners, called the meeting to order at 1:02 p.m. 2. Quorum and members verified by Jenny Wilson, Vice Chairman. 3. Citizens' Forum. No one present or requested to speak. 4. Approve minutes from the meeting of October 17, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays. 5. Unfinished business to discuss: To be discussed at regular Monthly Meeting, 6. New Business: A. Presentation by Alan Naul, Javelin Group and Breck Kean, REA Ventures 7. There being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays, Jenny Wilson, Vice Chairman adjourned the meeting at 2:39 p,m. Housing Authority of the City of Paris, Texas Board of Commissioners Meeting 10/25/2023 Page 2 APPROVE, D THIS 1q' - DATE MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS j BOARD OF COMMISSIONERS MEETING November 14, 2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR MONTHLY BOARD MEETING at 12:30p.m. on Tuesday, November 14, 2023, at the Housing Authority of the City of Paris, Texas, 650 71" SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: Jenny Wilson, Vice Chairman Steve Smith Beverly Johnson Derrick Hill TK Haynes (via phone) City Representatives: None Housing Authority Employees: Sally Ruthart Elizabeth Brooks Absent: Board Members: None 1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners, called the meeting to order at 12:33 p.m. 2. Quorum and members verified by Jenny Wilson, Vice Chairman. 3. Citizens' Forum. No one present or requested to speak. 4. Approve minutes fiom the special meeting of October 25, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 5 ayes — 0 nays. 5. Unfinished business to discuss: A. Waiver of PILOT & B. Lease Revision A. Motion was made to Table the Waiver of Pilot until the next regular meeting of the Board of Commissioners by Board Member Beverly Johnson and seconded by Board Member Steve Smith. Motion carried, 5 ayes — 0 nays. B, Lease Revision to be discussed in conjunction with Resolution 2023-010 Lease changes effective 1/1/2024 to include language for HUD regulations for HOTMA and VAWA policies. 6. New Business: A. Ms. Brooks gave the Board of Commissioners demographic, waiting list, and vacancy information on Public Housing and Section 8 Vouchers. 6 vacancies in Public Housing and 292 vouchers utilized with 9 open offers as of November 14, 2023. Section 8 Waiting Lists opened on November 10, 2023 with 84 applications accepted. A. Financial Information was given to the Board of Commissioners. B. Discussed the ongoing residents/guests issues at Booker T Washington, C. Employee longevity bonuses. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Derrick Hill. Motion carried, 5 ayes — 0 nays. D. Resident Council Memorandum of Agreement for funding of the Resident Council. A Motion to approve this item was made by Board Member Beverly Johnson and seconded by Board Member Steve Smith. Motion carried, 5 ayes — 0 nays. E. A List of Resident Council approved Grievance Hearing Panel Candidates was provided and discussed the process of the Grievance Hearings. 7. RESOLUTIONS: 2023-008 A&O POLICY A Motion was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson to approved changes required by HUD to the A&O Policy. Motion carried, 5 ayes — 0 nays. 2023-009 ADMINISTRATIVE POLICY A Motion was made by Board Member Beverly Johnson and seconded by Board Member Derrick Hill to approved changes required by HUD to the Administrative Policy. Motion carried, 5 ayes — 0 nays. 2023-010 PUBLIC HOUSING LEASE A Motion was made by Board Member Steve Smith and seconded by Board Member Derrick Hill to approved changes to the Public Housing Lease to reflect the HUD required changes to the A&O Policy. Motion carried, 5 ayes — 0 nays. 8. There being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member Derrick Hill. Motion carried, 5 ayes — 0 nays. Jenny Wilson, Vice Chairman adjourned the meeting at 1:21 p.m. APPROVED THISIqG9 DATE r' Vice Chairman Sally Ruthart, Secretary MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD OF COMMISSIONERS MEETING y December 19, 2023 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR MONTHLY BOARD MEETING at 12:30p.m. on Tuesday, December 19, 2023, at the Housing Authority of the City of Paris, Texas, 650 71" SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: Jenny Wilson, Vice Chairman Steve Smith Beverly Johnson (via phone) Derrick Hill TK Haynes (via phone) City Representatives: None Housing Authority Employees: Elizabeth Brooks Absent: Board Members: None 1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners, called the meeting to order at 12:38 p.m. f 2. Quorum and members verified by Jenny Wilson, Vice Chairman. 3. Citizens' Fol um. No one present or requested to speak. 4. Approve minutes from the meeting of November 14, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Derrick Henry, Motion carried, 5 ayes — 0 nays. 5. Unfinished business to discuss: A. Waiver of PILOT A. Motion was made to Table the Waiver of Pilot until the next regular meeting of the Board of Commissioners by Board Member Beverly Johnson and seconded by Board Member Derrick Henry. Motion carried, 5 ayes — 0 nays. 6. New Business: A. Ms. Brooks presented Directors Report to the Board of Commissioners 1. Occupancy Report: demographic, waiting list, and vacancy information on Public Housing and Section 8 Vouchers. 6 vacancies in Public Housing and 289 vouchers utilized with 10 open offers as of December 19, 2023. 2. Financial Information was given to the Board of Commissioners. 3. Discussed the ongoing residents/guests issues at Booker T Washington. 4. Discussed Fair Housing complaint determination received fi-om HUD — no reasonable t cause was exists for the complaint and complaint was dismissed. 5. Meeting with Lawyers: Summer Greathouse, Harry Olinger and Atkins Roberts to discuss the Memorandum of Understanding proposed to the Paris Housing Authority by the Javelin Group and Rea Ventures Group for partnership on the Celebration Paris Project. 6. Discussion of the MOU - A Motion was made to move forward by signing in agreement with the proposed MOU. This motion was made by Board Member Derrick Henry and seconded by Board Member Steve Smith, Motion carried, 5 ayes — 0 nays. 7. RESOLUTIONS: RESCIND 2023-008 A&O POLICY RESCIND 2023-009 ADMINISTRATIVE POLICY RESCIND 2023-010 PUBLIC HOUSING LEASE A Motion was made by Board Member TK Haynes and seconded by Board Member Steve Smith to Rescind Resolutions 2023-008, 2023-009, & 2023-010. Resolutions had to be rescinded due to HUD changing the compliance date of HOTMA. Motion carried, 5 ayes — 0 nays. 2023-011 PUBLIC HOUSING LEASE A Motion was made by Board Member Steve Smith and seconded by Board Member Derrick Hill to approved changes to the Public Housing Lease. Motion carried, 5 ayes — 0 nays. 8. There being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member TK Haynes. Motion carried, 5 ayes — 0 nays. Jenny Wilson, Vice Chairman adjourned the meeting at 2:17 p.m. APPROVED THIS � "' �L �. A � r Elizabeth rooks, Secretary MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD OF COMMISSIONERS MEETING January 16, 2024 The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR MONTHLY BOARD MEETING at 12:30T.m. on Tuesday, January 16, 2024, at the Housing Authority of the City of Paris, Texas, 650 7 ' SW — Office, Conference Room, Paris, Texas 75460. Present: Board Members: Jenny Wilson, Vice Chairman Steve Smith Beverly Johnson City Representatives: None Housing Authority Employees: Elizabeth Brooks Absent: Board Members: Derrick Hill TK Haynes 1, Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Conunissioners, called the meeting to order at 12:32 p.m. 2. Quoxvm and members verified by Jenny Wilson, Vice Chairman. 3. Citizens' Forum. No one present or requested to speak. 4. Approve minutes from the meeting of December 19, 2023. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 3 ayes — 0 nays. 5. Unfinished business to discuss: A. Waiver of PILOT A. Agreement to move forward with the request letter to the City of Paris to waive the PILOT 6. New Business: A. Ms. Brooks presented Directors Report to the Board of Commissioners 1. Occupancy Report: waiting list and vacancy information on Public Housing and Section 8 Vouchers, 6 vacancies in Public Housing and 284 vouchers utilized with 17 open offers as of January 16, 2024. 2. Financial Information was given to the Board of Commissioners. 3. Discussed the status of the Celebration Paris Project in regards to City of Paris Resolution 2024-004, which reaffirms the City of Paris' Support of the project. 4. Discussed potential Board of Commissioners training and it was decided to wait until after the Board appointments in June due to 4 terms expiring. 7. EXECUTIVE SESSION- Convene into executive session at 1:02 pm pursuant to Section 551.087 of the Texas Government Code to discuss personnel matters. Reconvened into open session at 1;30 no discussion items needed action. 8. RESOLUTIONS: 2023-012 Utility Allowance Schedule A Motion was made to approve new Utility Allowance Schedule by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 3 ayes — 0 nays. 2023-013 Lincoln Policy Revision A Motion was made to approve Lincoln policy revision to add Pamela Adams as an authorized signer by Board Member Beverly Johnson and seconded by Board Member Steve Smith. Motion carried, 3 ayes — 0 nays. 2023-014 Disposition A Motion was made to approve the disposition of non -repairable appliances (8 stoves & 1 refrigerator) by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 3 ayes — 0 nays, 9. There being no further business, A Motion to adjourn was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 3 ayes -- 0 nays. Jenny Wilson, Vice Chairman adjourned the meeting at 1:35 p.m. APPROVED THISIYATE Chairman Elizabet rooks, Secretary Paris Public Library Advisory Board 08/16/2023 Meeting Minutes I. Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:01 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Melanie Loughmiller, and DeEtte Cobb. Kelvin Hicks and Myers Hurt were absent. Also present were Library Director Connie Lawman, Friends of the Library representative Audrey Mathieu, along with Assistant City Manager Rob Vine. II. Citizens Forum: No citizens addressed the library board. III. Approval: Minutes of the July 19, 2023 meeting minutes were approved with no corrections. Amy Watson made the motion to approve, with Melanie Loughmiller providing the second. IV. New Business: a. Officer Elections I. Steve Hellmann was named as Chairman of the Board. Amy Watson made the nomination, Amy Loughmiller placed the motion to approve, with Jennifer Cullum providing the second. ii. Melanie Loughmiller was named as the Vice Chairman of the Board. Steve Hellmann made the nomination, Amy Loughmiller placed the motion to approve, with Jennifer Cullum providing the second. iii. Jennifer Cullum was named as the Secretary of the Board. Steve Hellmann made the nomination, Melanie Loughmiller placed the motion to approve, with Amy Watson providing the second. b. Staff Introductions Paula Raider was introduced as a Library Technician. She lives in Paris with her family and has been here for 23 years. Paula stated that she is responsible for book repairs, new book processing, displays, cataloging, circulation and shelving. Paula says this has been a great job, with very good experiences. Audrey asked if there's anything Paula needed in order to make her job easier. Paula responded, saying that her job is great and she can't think of anything she immediately needs. Steve asked what was her biggest challenge of the job. Paula responded, stating that displays can be stressful, stating in the past, she didn't have a budget so she had to make everything on her own. But now, Connie offers financial assistance. Connie added that the displays need to be up to date and fresh. Steve asked if there was any controversy regarding the displays, to which Paula replied with a previous display that was made to be humorous, which showed a shirtless man on it. The library received no complaints. There are also displays showing support for issues like breast cancer awareness, which received many positive comments. c. John T. Biggers painting and the Grace Museum The city attorney created the official agreement and sent to the Grace Museum. The City of Paris is waiting on the Grace Museum to respond. The Paris Public Library was invited to the Opening Night on October 15, 2023. The estimated date timeframe for the painting to be picked up is the beginning of October. d. Library Employee Job Titles After having time and opportunity to fully observe the staff, Connie determined that the position titles for the library staff did not make sense. Moving forward, the employee chain of command will be as follows: Connie: Library Director Ron: Library Supervisor Tracy: Children's Librarian All other staff: Library Technician with assigned duties A few employees received raises with the position updates. Connie said that the changes received positive responses from the employees. The Librarian Technician position will have steps, with an annual increase presented to the board. e. September plans for Library Card Signup month Connie stated that this is a huge event. Board member Kelvin Hicks is getting in touch with the Director of Adult Services at PJC for ways to sign people and the library is also interested in setting up tables at the local high schools for library card sign ups. Steve stated that having a library card signup table at schools could possibly cause a political issue. Connie responded, stating that parents would still be required to have a signature for their child's library card. Rob Vine noted that there would be an official press release, to help the public understand what the library's goals are. Connie said that she is trying to market audiences that wouldn't normally come to the library. Connie also mentioned that she needs a new map drawn for the library, so that people can see where all of the new areas are in the building. Connie would like to have an outreach fundraiser with local businesses that are willing to have designated days that allow for a percentage of the profits to be given to the library. Connie suggested having bookmarks made with the business's name on them for participants to take to the location, purchase an item, and a percentage goes to the library. Connie would like the profit to be put toward programming. There is also new programing coming to the library in September, with ASL certification classes, beginner's sewing, and a Halloween costume swap. Connie is also adding Comics Plus to the library data base, which will have a large variety of graphic novels to check out. V. Friends of the Library Report: There were no updates from the Friends for this meeting. VI. Director's Remarks: Connie said that her remarks were included in the New Business items. VII. Statistics and Financials Report: Connie stated that she decided to include the staff in the statistic reports and have found that the staff appreciated the proof of their work. DeEtte Cobb commented, saying that if it weren't for the staff, the library wouldn't have the positive numbers that it does. a. Circulation is up by 9.58% since 2022. Reference Assistance is at 208, Internet Usage is at 376, Computer Instruction is at 393, and Online Account Log -ins are at 393. b. Current financials for July 2023 show $669,992.38 spent of the $767,205.00 FY 2023 budget. The next meeting of the Paris Public Library Advisory Board will be held on Wednesday September 20th, 2023, beginning at 5:00 pm Submitted by Jennifer Cullum Secretary Paris Public Library Advisory Board 9/20/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellman at 5:01 p.m. Board Members Present: Steve Hellmann, Amy Watson, Melanie Loughmiller, Kelvin Hicks, and Myers Hurt. DeEtte Cobb and Jennifer Cullum were absent. Also present were Library Director Connie Lawman, Friends of the Library representatives Audrey Mathieu, and Jeannie Walter, as well as Assistant City Manager Rob Vine. 11. Citizens Forum: No citizens addressed the library board. III. Approval: The minutes of the August 16th, 2023 meeting were approved with the following corrections: Melanie Loughmiller's name was corrected from "Amy Loughmiller" in the motions concerning officer elections on IV.a.i and IV.a.ii. Paula Rater's name was corrected from "Paula Raider" in IV.b. With these corrections, Melanie Loughmiller moved to approve the minutes, and Kelvin Hicks provided the second. IV. New Business: Staff Introduction: Tracy Clark, Children's Librarian: Tracy Clark, the Children's Librarian, introduced herself. She reported that she has been with the Paris Public Library for 16 and a half years and is extremely passionate about leading the Children's Library and its programs. Her typical duties include phone and email customer service, assisting parents, teachers, and children in navigating the library, creating and implementing programs and curriculum for the Children's Library, including field trips, educational flyers, and decorations in the children's room. She also manages the space to ensure it is decorated, tidy, and clean. Tracy shared some rewarding memories, such as former children who now remember her as adults. She's very proud of the elimination of children's book fines and the removal of limits on children's books. Steve Hellman inquired about the impact of these changes, and Tracy reported increased circulation and better access for children. She praised Connie's leadership and the support of volunteers during busy summer months. Updated Patron Application: Connie Lawman reported that she streamlined the new Patron application for library cards by removing details like a second address, age brackets, and the computer agreement for minors, implementing a "less -is -more" approach. The new city logo is now prominently displayed at the top right of the half -page sheet. Steve Hellman expressed concerns about a written password on the sheet, to which Connie mentioned that they are shifting software that might eliminate this issue later in the year (Atrium vs. Polaris). Amy Watson moved to approve the new patron sign-up sheet, with Melanie Loughmiller seconding. Updated Computer Policy: The board conducted a thorough review of a Computer Policy crafted by Connie. It was emphasized that this computer policy differs from the acceptable use policy. Although the use of the computer lab by unaccompanied minors is infrequent, the necessity of having documented parental permission on file was highlighted. Steve Vine raised city- wide concerns, including matters related to cloud -based software and bandwidth limitations. At present, there are no city -specific concerns regarding the library's use of either. The discussion also touched upon content filters and brought up concerns related to cybersecurity, more appropriate for the acceptable use policy when it is discussed. Connie reported the acquisition of twelve new chairs for the computer lab, underlining her commitment to making the library's computer lab the "best of the best," considering it's the only public computer lab in Paris. During the review, the term "parent" was modified to "guardian," and minor formatting issues were addressed. The updated policy was motioned for approval by Amy Watson and seconded by Myers Hurt. Children's Room Project: Connie presented her vision for the children's section of the library, emphasizing the goal of revitalizing the space while preserving the historical significance of the building. A key aspect of this vision is the introduction of mobile shelves, which would be both robust for safety and of a lower height to ensure clear visibility of children throughout the area, enhancing safety further. These movable shelves would provide flexibility for accommodating larger groups when needed. Additionally, the plan involves refreshing the space with new paint, murals, artwork, blinds, updated flooring, and a selective curation of the collection to reduce the strain on staff and enhance patron utilization. Further enhancements include the inclusion of iPads for library catalog access and offline educational computers from AWE. No motion for action on this discussion item was taken. Tour: A tour of the library was offered, but all board members present felt that they were all very familiar with the library and declined. V. Friends of the Library Report: Audrey reported that the Friends board met with Connie earlier today to discuss specific wish list items for the remaining quarter and will discuss specific line items with the remaining members. Jeannie reports the financials remain sound with approximately sixteen thousand dollars in the account. Vl. Director's Remarks: Connie plans on attending the John Biggers painting event in Abilene at the Grace Museum. Statistics and financials reviewed, $744,593.51 was spent of the $767,205.00 budgeted. The new budget begins on October 1st. Over 100 new library card applications were completed this month. Circulation was down 8.8% compared to September 2022. Motion to adjourn made by Steve Hellmann at 5:45pm, seconded by Melanie Loughmiller. The next meeting of the Paris Public Library Advisory Board will be held on Wednesday, October 18, 2023, beginning at 5:00 pm. Submitted by: Myers Hurt Board Member Paris Public Library Advisory Board 10/18/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Melanie LoughYmiller, Kelvin Hicks, Myers Hurt and DeEtte Cobb. Also present were Library Director Connie Lawman, Assistant City Manager Rob Vine, and representatives from Friends of the Library Audrey Mathieu and Jeannie Walter. II. Citizens Forum: No citizens addressed the library board. III. Approval: The minutes of the September 20, 2023 meeting were approved with two corrections. Under Section IV, Updated Computer Policy, the name Steve Vine needs to be corrected to Rob Vine. Under Section IV, Children's Room Project, Steve Hellmann asked that the meeting notes record that Steve Hellmann requested for Tracy Clark in the Children's Library be given a leadership role in the redesign of her area. Connie Lawman indicated that she would not do that but would allow Tracie to have input. After no Ruther corrections to the meeting notes, Amy Watson made the motion to approve, with Kelvin Hicks providing the 2nd IV, New Business: a. Staff Intro: Jeny Jarrell has worked with the library for almost 5 years. Prior to working with the Paris Public Library, he worked in the Middle School Library at North Lamar ISD for 22 years. Jerry is responsible for a variety of services at the library, including Interlibrary Loans, the Reference Desk, and the Information Desk. DeEtte Cobb noted that Jerry is wonderful and always very friendly. Connie stated that he is the branch's "history book." Steve Hellmann asked Jerry which book in the Interlibrary Loan system is the most popular, Jerry replied, stating that everything in the world is popular. Audrie asked if Jerry can buy books throughout the year, to which Connie responded that they purchase books all year long. The library is on a list of automatic purchasing books, but can also buy as needed. Steve Hellmann asked what the process was for identifying missing books in a series. Connie responded that the library would run a report. b. Holiday Meeting Schedule: The board reviewed their holiday schedules and agreed to that November 15(1' would be an acceptable date for the next regularly scheduled meeting. The board agreed that December 201h, 2023 would be skipped for the holiday schedule. Connie noted that she would be away on business for the library on the regularly scheduled date for the January meeting, so the board agreed that the January meeting would be moved to the second Wednesday, January I Ota', 2024 so that everyone could meet. c. Computer Lab Upgrade The library Computer Lab underwent an upgrade, which Connie noted that all of the visitors are happy with. The computers are all uniform, have 24" screens, and are much faster than the previous models. The city IT department will maintain the updates that are anticipated to occur every few years and monitor the user activity. Connie is very thankful to the City, for allocating funds toward the Computer Lab improvement. Next, she would like a television placed on the wall, showcasing the different databases that the library subscribes to. V. Friends of the Library Report a. Wish List: Connie met with the Friends and provided a Wish List for the library. She would like a streaming service, to re -do the carpeting and concrete in the gallery, and improve the lighting and security outside. The Friends are working with Art Stutsman and Light Up Paris to place lights in the tree out front. Audrey said that the city will need to remove four limbs from the tree, but Connie said that service would be included in the lawn service maintenance contract the library already has. The concrete staining would be a 3 -day project and the library would need to time a closing so that the smell would dissipate. It is possible that some dates in December may work for this project. Audrey noted that $100 is being donated to help beautify the outside area of the library. Connie noted that the lawncare service includes plants. b. Story Book Walk: Jeannie Walters stated that the projected location for the Story Book Walk will is at Bywaters Park this year. The board discussed posting signage for the storybooks and if approved, it would be possible to place them in locations around the city. c. Braille Program: Audrey informed the board regarding the Texas State Library Braille program, in which the library can receive finding to post walkalong book signs, with braille on them. Jeannie wasn't certain if there would be copyright issues. Connie stated that as long as there isn't any altering of the information, it would be permissible. d. Little Free Library: Audrey stated that people are not pleased with the placement and that it takes away from the building. Connie stated that the United Way made the structures and she does want them. However, she is open to moving them. e. Friends Meeting: The next meeting of the Friends of the Library will be on 11/02/2023, beginning at noon, at the Paris Golf and Country Club. Audrey invited the board members to come if available. There will be program vendors to talk about trendy gift ideas for Christmas. Jennifer Cullum noted that she would love to come, but is unable to leave work for the meeting. f. Astronaut: Kjell Lindgren is an astronaut who will be visiting soon. He has been to the International Space Station twice. g. Newsletter: Jeannie said that the newsletter for Friends will come out in the next week or two, via email, which will recap the information provided to the Board today. h, Website: The Friends are working on securing a domain for their own website. VI, Director's Remarks Connie stated that there were 143 new patrons added during Library Card Signup Month in September. VII. Statistics and Financials Report a, Statistics Physical books in circulation numbers are slightly down, comparative to September 2022, but the ebooks numbers for September 2023 have almost doubled in comparison to the same time in 2022. The overall comparison to this time last year however, remains higher, with 9,345 items in circulation for 2023 and only 9,164 items in circulation for 2022. b. Financials Current financials show $23,092.88 spent, which is .03% of the $842,999.00 FY 2024 budget. With no Ruther comments from the board, the meeting was adjourned at 5:39 p.m., with DeEtte Cobb malting the motion and Myers Hurt providing the 2"a. The next meeting of the Paris Public Library Advisory Board will be held on Wednesday November 151h, 2023, beginning at 5:00 pm. Submitted by: Jennifer Cullum Secretary Paris Public Library Advisory Board 11/1.5/2023 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:00 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Melanie Loughmiller, Kelvin Hicks, Myers Hurt and DeEtte Cobb. Also present were Library Director Connie Lawman, Deputy City Manager Rob Vine, and representatives from Friends of the Library Audrey Mathieu and Jeannie Walter. Il. Citizens Forum: No citizens addressed the board. Ill. Approval: The minutes of the October 18th, 2023 meeting were approved with no corrections. Myers made the motion to approve, with Melanie providing the 2nd. IV. New Business: a. Staff Intro: Louise Webb was introduced to the board. She has worked for the library for 41 years. Currently, Louise helps with the book drop, the electronic department, and archives for events held at the library. As a longstanding employee of the Paris Public Library, Louise has been working here since before the addition and has worked with at least 7 directors with various methods of running the library. Steve asked how has the library changed, which Louise said that it has changed a lot. There used to be a card catalog, which students learned how to use, the library used to show films on Saturday mornings using the 16mm projector. All board members agreed that the library wouldn't be the same without Louise, b. Seed Library: The Lamar County Master Gardeners reached out to Connie, in hopes of starting a Seed Library. The library will have a seed catalog organized by drawer with identification cards, with the hopes of people taking seeds and bringing some back. Connie will donate the card catalog to be used and this will be placed in the lobby. She is counting on the Master Gardeners to help with this program. c, Library Technician Job Posting: Connie stated that Jerry Jarrell is retiring at the end of the year. The job has been posted with the city and applications are coming in already, though no interviews have taken place. DeEtte asked what the job description was, to which Connie replied that it would be duties as assigned, to include circulation, the Interlibrary Loans, etc. Connie wants all the staff to be cross -trained. d. Holiday Calendar: Connie stated that the Bob Ross painting idea was a huge hit, with 3 backup signup sheets. There will also be a Christmas Wrapping party where the space is provided for anyone who needs a place away from family to wrap their presents. Art Club, Teen Craft, Teen Book Club, Lego League, and Story Time are also on the calendar for December. V. Friends of the Library Report a. Storybook Walk The Friends are working on finalizing the process. They have yard signs and will place them at Bywaters Park. The book selected was The Not So Very Merry Pout -Pout Fish by Deborah Diesen. b. Tree Lighting Update: Audrey and Rob Vine commented, stating that there was an arborist assessing the health of the tree. It's a Heritage Tree so a valuable part of the library, but still may have to come down. Audrey noted that safety is an issue if the tree is not healthy enough to keep from being a hazard to people coming to the library. c. Flooring Update: Jeannie said that the flooring project is moving along and measurements have been made. d. Newsletter: The newsletter went out in October for all members of the Friends. DeEtte asked how many members there were, which Jeannie replied, stating between 85-90. The average donation is about $100, and the funds will be used to pay for programs. VI. Director's Remarks: a. Team Building: Connie said that the employees would have a team building activity at the PTX Studio after library hours, to make something as a group. b. Beginner Typing: Audrey provided Connie with the idea of a beginner typing class for children aged 9-12. This would have to take place in the Computer Lab, so scheduling is still being worked on, with hopes of starting this in January. c. Library Remodel: Steve asked for an update on the library remodeling process. Connie said that she is working on a survey that will be released to the public, with Tracy, Ron, and Rob all previewing the information on the survey. Steve asked for the Library Advisory Board to be included in the process of creating the survey. Connie said that the survey will go out to all of the public, and Steve replied that he would like the data collected on the survey for the advisory board to review. Connie noted that the library is struggling to progress from the feel of the libraries ofthe '90's and there is limited space. Melanie added that it can be a challenge to go through the process of weeding out old books, in order to have enough space. Audrey replied, stating that the building next door is needed, to help alleviate the space issues. Connie stated that it's important to keep up with the times and that Tracy has a lot of current books but not enough space. Steve was concerned about the circulation was cut in the Children's Department, because it's the biggest portion served in our library. Connie stated that about 25% of the books in the Children's Department would be culled. She also noted that in order for a book to be culled, it would have to be on the shelf for 3 years without being checked out to qualify. Rob noted that the book removal process is driven by data. Audrey also stated that the purged books would go to the Book Sale up front. This could be a huge fundraising event. VI 1. Statistics and Financials Report: a. Statistics Physical books in circulation for October 2023 were similar to that of October 2022. Volunteer hours and programs have doubled from 2022. b. Financials Current financials show $134,435.56 spent, which is .16% of the $842,999.00 FY 2024 budget. With no further comments, the meeting adjourned at 5:52 p.m., with Melanie making the motion to adjourn and Myers providing the 2"d The next meeting of the Paris Public Library Advisory Board will be held on Wednesday January 10th, 2024, beginning at 5:00 p.m. Submitted by: Jennifer Cullum Secretary Paris Public Library Advisory Board 01/10/2024 Meeting Minutes Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:02 p.m. Board members present were: Steve Hellmann, Jennifer Cullum, Amy Watson, Kelvin Hicks, and Myers Hurt. Board members absent were Melanie Loughmiller and DeEtte Cobb. Also present were Library Director Connie Lawman, Deputy City Manager Rob Vine, and representatives from Friends of the Library Audrey Mathieu and Jennifer Hollje. II. Citizens Forum: No citizens addressed the board. III. Approval: The minutes of the November 15th, 2023 meeting were approved with the correction be made under Section VI(c) Director's Remarks: Library Director Connie Lawman agreed to provide the results of the public survey for the library remodel. With no further corrections, Amy made the motion to approve, with Kelvin providing the 2"d IV. New Business: a. Library Advisory Board Bylaws: As Chairman, Steve led the board through a refresher of the advisory board bylaws and duties. The board reviewed the information point by point. Some of the key points were that meetings will be held once a month, and special meetings may be called when necessary. The Advisory Board Chair, Co -Chair, and Secretary are all voted on by annually by the new board in July. The board also reviewed specific points regarding the constitution, including that the board shall be made up of 7 members, if there is a vacancy the board can make a recommendation to the Paris City Council for appointment of a new member. The Ex -officio members are the Library Director and Friends of the Library, who have no ability to vote on board decisions. When necessary, the board may meet with a quorum of 4 members. The board will follow Robert's Rules of Order when in session. The duties of the board are to provide direction, community outreach, and help advise the Memorial and Gift Funds. b. Memorial and Gift Funds Connie stated there is currently $15,640.60 from memorial and gift funds. Anytime a check comes in with the request that the gift or memorial be "For the love of" a specific reading genre, Connie attempts to purchase materials in that genre. Connie also purchases a nameplate to commemorate the donation and sends a thank you note to the family. Connie mentioned she would have to speak with the Director of Finance for the city, to clarify how much funds are actually available to use. Audrey mentioned finding a replacement tree for the oak that was taken down, as a type of memorial. Audrey noted that local nurseries would be willing to donate a new one to the library. Connie responded, stating that she would like to keep the stump. The board discussed the possibility of removing the stump versus leaving it in place and no immediate action was taken. V. Future Business a. Mission Statement Connie is working on developing a mission statement for the library. In order to do so, she also must create a strategic plan. b. Strategic Plan Connie has requested that the Library Advisory Board come to the February 21St, meeting with some ideas for what each person would like to see for the library as future goals. She would then like everyone to share those ideas and have a group discussion about the direction of the library. VI. Friends of the Library Report a. Friends stated that Bookflix is now up and running, and Connie responded, stating that she loves the new source. b. Beginning on February 1St, there will be a Library Speakers consortium c. Flooring: Audrey asked Connie if she would like to continue pursuing new flooring for portions of the library. Connie stated that she would because the space is heavily used. Jennifer Hollje asked if vinyl would be acceptable and Connie stated that she is willing to consider it. d. Audrey said that the lighting around the building roof line is still happening but she's waiting on updates from the contractor. Rob said that the process may have been stalled due to the problem with the tree being struck by lightning. e. Audrey also said that the astronaut visit has been finalized and he will be in Paris on March 21. She is currently working with Paris ISD to draw interest. Jennifer Hollje also mentioned that he would be available to speak to homeschool children during a visit to the library. f. By Her Own Design author Piper Huguley will be available to speak to an audience regarding her new book. Audrey would like to host the author at the library. Connie is open to the idea and stated that anytime an author wants to speak, she will never turn them down. VII. Director's Remarks: a. Calendar: Connie provided the board members with a copy of the February calendar. There are a large variety of programs listed, for all age groups. Therapy dogs, Teen Video Program, Knitting, Kids BINGO, etc. are all on the calendar. b. Reports for November and December 2023 Connie noted the number of card holders on the reports at about 12,000. Circulation was about 2,500 for adult materials in each month, and about 2,700 for juveniles. Connie would like to add an additional line item to the circulation category to be Young Adult. The volunteers have been wonderful, Connie noted, and she also informed the board that the library hired a previous volunteer recently. Myers noted on the budget that there are still two line -items for finances and fixtures. Rob noted that the issue is being addressed. With no further comments, the meeting adjourned at 5:55 p.m., with Amy making the motion to adjourn and Myers providing the 2nd. The next meeting of the Paris Public Library Advisory Board will be held on Wednesday February 21St, 2024, beginning at 5:00 p.m. Submitted by: Jennifer Cullum Secretary MAIN STREET ADVISORY BOARD MINUTES TUESDAY, OGrOBER 10, 2023 Present: Board Members: Greg Kee, Glee Emmite, Seth Walker, Tyrone Hayden, William Walker City Representatives: Cheri Bedford, Main Street Manager; Rob Vine, Deputy City Manager; Guest: Ryan Matthews Absent: City Representatives: Mayor Reginald Hughes 1. Citizen forum -Open 2. Review minutes from the September 12, 2023. 3. Discussion and possible action on the following Building Improvement Grant Application for the amount of $5000 -Ryan Matthews Paris Brewing Company a. 39 N. Main St. —Improvements to alley, signage, and interior ventilation system. The Main Street advisory reviewed a grant request for $5000 submitted by Ryan Matthews to improve the rear of the building, including a seating area, and a green space to be used for separation from the neighboring buildings. Also included in the request is a sign painted on the side of the building and an interior ventilation system to be used for restaurant service. A motion was made to approve the BIG grant request in the amount of $5000 by Glee Emmite, seconded by William Walker, Motion carried 5 ayes, 0 nays 4. Board Member Activity Reports: Chairman Kee gave a brief report on volunteers from Paris New Generation and CF Paris Churches participating in organizing the childrens games for the Festival of Pumpkins Glee Emmite gave the report for the Paris Downtown Associations is making plans for Mannequin Night coming on October 21, ribbon cuttings for new businesses opening. PDA is also working on the Parade coming the Ist Saturday night in December (2nd) . Also Paris Downtown Association is hosting a window decoration contest. 5. Coordinators Report: Cheri Bedford Ms. Bedford gave the update that the workplan is set for November 16 at 5:30 p.m.- 8: 00 p.m. and December 5th, held at Community Room at the Union Station Depot on Bonham St.. Consultant Sarah Main Street O'Brien sent a survey to everyone. All downtown stake holders were invited. No November regularly scheduled Main Street Board Meeting in November and December. Sandwiches are provided. Reminded everyone about the Annular Eclipse on Oct 14- get the viewing glasses. Pumpkin Festival — All hands on deck for the Main Street Booth. Volunteer shifts were given, and the board members all signed up for a 2 hour shift. Could not be done without volunteer support and sponsors. Cheri, Andrew, and Becky will be going to the Go Texan pavilion at the State Fair of Texas to promote Paris, and the Farmers Market. The Christmas tree lighting is scheduled for NOV 18. Many downtown partners will be helping make this event special. Renee Harvey is providing wagon rides. Light up Paris has designed the Christmas tree with funds from Light up Paris, as discussed in the previous Main Street Board meeting. Additional financial partners include Chisum Steel, Pickle printing, Spencer Orthodontics Volunteers are needed. This event is free. Quarterly report due and social media for the lighting is at an all-time high. 6. Future agenda items No future agenda items requested 7. Adj ourn Meeting adjourned at 5: 08 p.m. RECEIVED 02114/2024 10:14 Feb.14.202410:02AM No. 8920 P. 5/20 park-Umer County Wealth District r r w 400 Wes1.6W"n SUnat, Paha Taxw 764WZ 16 Ham OJOUK- (603) 7119-4561 dnd Fax (949)-737.097a Women, Intent nr4 ChWmm WQi, (609) 7"W1 and Pax! (OW) 764.1442 Wq nj pfgat"ftellh oohs Paris -Lamar County QgArd of Health Regular Meeting The Paris -Lamar County Board of Health held a regular session on Tuesday, February 2151, 2023, eoard.Mlembeies Name - in A endani~e Ndt I.n Attendance Ms. Susan .00ene X Ms. Susan Nvls ( Dr.. Amy Hughes X. Dti MYgrs.Hurt III X Ms. Mitzie Pirtle. X Or. Russell Putnam . X Dr, Ross Williams resigned Others:im:Attendante Were - Gina 'Prestridge; Executive Wrector X . Cheryl King, Administrative Assistant X Dr. Putnam -called the meeting to order in open.session at 5:31 p.m. Susan Rellene made a motion and was seconded- by Dr. Amy Hughes to convene into open session. Motion carried. 4. yays, 0 nays. Mitzie Pirtle made a motion and was seconded by Susan Bellene to approve prior meetings minutes. Motion carried. 4 yays, 0 nays. Dr. Putnam signed the public information request for food safety routine, follow up, and complaint inspections on: • Applebee's, • Chick -fila, • Chili's, • Golden Chick, • Krnger_ Paris -Lamar. tou"' =o�ard of Health M ombors htl/rrliitA=�r,WelltaPPul[(eplfiMldiwiNa(�1 ifsr-chairinan-Dr.Mom Hurt III ,.,.,.�.,�6�,.�u Secretary- Somnwileperw.:mx*.,.p5.,.., I�tijtP i rile 11b.M..i414 ni..fw) Slow1 WVIN ion fw%iw, it. -1-i Dr, Amy Hdttres VaRmt�ie,r:a�a=r.�,nt�, Feb. 14.2024 10:03AM * Little Caesar's, a ivicDonald's, • Panda Express, and • Piggly Wiggly. RECEIVED 02/14/2024 10:14 No.8920 P. 6/20 Dr. Putnam signed the Policies and Procedures/Contracts and Policies and Procedure Manuals/Cpntrkts.for the term of September 1, 2022 to August 31, 2023. Susan Bellene and Mitzie Pirtle reviewed and approved the First Federal bank. statements ending -on., • October 31, 2022, • -November 30, 2022, • December 31, 2422. and January 31, 2023 Dr. Putnam reviewed and signed the annual evaluation for Glna.Prestridge. Gina Prestridge vias not availabie to discuss the thonthly reports, due to a farn ly emergency, so reports -will be tabled until the next meeting. Time and place of next meeting will be Monday, April 17ffi11 2023 @ 5:30 p.m. Ms. Believe made the motion and was seconded by Ms. Pirtle for the meeting.to be adjourned at 5:36 p.m. Motion carried. 4 yays,.0 nays. Respectfully submitted by: Cheryl King Al Ilia Apr0 17", 2023, Bdtrd'al Neegh Meeliag, Miizle Pirtle made Ina motion and was soConded by Dr. Amy HugMA fqr the FLGHU brfafd appfoYgd Fubnwry 71", 20 thfrteo. to in the Gly Heft Annex, locete0 at 150 S.f, 1".Sireel. Pens, Texas. for Pmg. Modon 4gr6ed 5 Y%% wo 0 nays, `'tb C,4 &a -) of Health Members wtrman- Dr. Walkiri7kbuQ► reu+A,iuuano. l..n Vice-CA011rnman-Dr.Myer HU-j(III rw:ml.M11*10 sion-OWS Iliab1'. Amy Hughes u•I,:zr:•AkA r:,,,,r—I i�2C"dl't[ IrPrr:Ns_vxN-wL.s RECEIVED 02/14/2024 10:14 Feb.14.202410:03AM No. 8920 P. 9/20 Parlw-Lamar County Health alstrid 400 Welt smhmn SUeel, PAds, Toza 7646D -W46 �. Haab Dla dd- (903) 795-1581 end Fix: (003) 757 -MO Women, In6nl and Gh-,Wmn (IMC): (0031 '/84-1 11 and Ke)l: (M)78&1442 yuww 0 -tW-1 IrLDM1hkh cam Paris -Lamar County Board of H. Ith Regular Meftng ihe.Parls-Lamar County Board of Health held a regular session on Monday, April V7 ) 2023, Dr. Putnam called -the meeting to order in open session at 5:30p.m. Mitxle Pirtle made a motion and was seconded by Dr, Amy Hughes to convene into open session. Motion carried, 5.yays, 0 nays,. Mitzie Pirtle made a motion and was seconded by Dr, Amy Hughtes to approve prior meetings minutes. Motion carried. 5 gays, 0 nays. Dr. Putnam presented an application by Dr. Bart Hays to fill the vacant position. Or, Putnam made a motion and was seconded by Mitzie Pirtle to accept the application and fill the dental position on the'board, Motion carried, S yays, 0 nays, Dr. Putnam signed the public information request for food safety routine, follow up and complain inspections on: Perk . -Lamar County Hoard td' Health Members , "LPlr�mah��br.Wsllkltl�utnam q.„'�.n,�.�.,,�u:ir�; Yfc�•C�lu1ti118/�-flt.iKylhi�Yftll�Iwyi�.i��.�..:•�•••W� Se[MMYj+-SNt7n�11111h1�»{.:..K.+nia,..,...i iN1C7,{0 > Susan 0avid'urlw"'On,.iaa,.41(if.Amy HugFMAVx0rd)WTI �411z6*t-M*W-1- i l't{! gain y4 i ek+ni�N,rJ RECEIVED 02/14/2024 10:14 Feb, 14.2024 10:03AM No, 8920 P. 10/20 a Baymont — Pool. Gina Prestridge advised that Lori Cannon Will be our independent, outside auditor, Also W.1C, Immunizations and Primary Health Care programs have upcoming audits during the month of May.. Mitzie Pirtle reviewed and approved the First Federal bank statements ending on: ip February 2023 a March 2023 Susan Bellene will review at the next meeting, The patis-Lamar County Health District total liabilities and equity is approximately $3,100.000. Time and -place of 'next meeting will be Monday. , July 17th; 2623 @ 5:30 p.m. Dr. Hurt made the motion and was -seconded.by Ms, Pirtle forthe meeting to be adjourned at 5:35 p.m. Motion carried; 5 yays, 0 nays. Respecttuliy, submitted by: Cheryl King At the July 17`, 2M, Board of Health Meabng. Dr. Amy 14d0he9 matla Ine mODn end was sownded by Susan Davis for the OLCI40 boarcrapproved April 17th, 2025 mk Utks to be atrbmhled to U* COX Clerk In the City Hag AMUR.locaiea aI 150 S.E. I" SSirreeell, Paris, TcKm. tot fang. Motion canted 6 yayv tmd 0 naytr_ —_--. _ Voris -.Lamar CountyOaaM 404' alth Meltt6elrs ;halrmair 1[h wd►kerPutilain rnwn,wr.�r:,-��i YickhtUrn, -pt MyoriNutt111r.ne,w.,nnbt..�aar SGcmfift-5r(Fan elleneu+�.�,ururn��i+0 AMitxle �11tlCrlarn,�irc,b.r..:rt Sum n NVI'.1 014 k -z, :On mowp I or, Amy 114QN5tr•:ri.;ix.ivvoillf out;.{••ftd-.11 RECEIVED 02/14/2024 10:14 Feb. 14, 2024 10:03AM No. 8920 K 12/20 pvas-Lamar C*unty flealth 01WCt AM wall sn®mW 5 1, Perla.'rew 754GUM48 pMM !]tslft (0o) y86401 and Fox% (903) 737 0976 VYa(tin, Int End chldran *G-); (908)784.1411 and Fax: (9031784-1442 Paris -Laren r CoUntv Board of Health Regular Megn The Paris-Lamar.C6unty Board of Health held.a regular -session on Monday,'July Ir, 2023. D.r.Bart Hays was sword In and given the Oath of Office and the Statement of Elected / Appointed- Officer at 525 p:m. Pr. Hurt called the meeting to order in open session at 5:31 p.m. Dr. Amy Hughes made a motion and was seconded by Ms, Susan Davis into open session. Motion carried, is yays, 0 nays, Dr. Hughes made a motion and was seconded by Ms. Davis to approve prior meetings minutes. Motion carried. 6 yays, 0 nays. Dr, Hurt presented Dr. Bart Hays with the required training for new members, Ms. Davis made the motion and was seconded by Ms, Mitzie Pirtle to re-elect Dr. Putnam as the -Chairman, Dr. Hurt -as the.vice-Chairmah and•Ms. Susan Bellene as the Secretary. Motion carried. 6 yays, 0 nays. i'::"e`. ..t•\Y' rrtrl�'4';::t::al'#ht,.':•5•#:+':ttif RECEIVED 02/14/2024 10:14 Feb.14.202410:03AM No.8920 P. 13/20 Ms. Gina Prestridge advised that Lori Cannon is our independent outside auditot. Ms. Cannon in is the process of getting a copy of last years audit from the McNeal office. Nis. Cannon requested'a list of all the employees and the amount of vacation and Compensation time that each employee had as of. September 30. This figure is a liability. Ms. Prestridge advised that if we could reclassify the cut off date to September.30 instead of December 31 for each employee to -only be able to carry over 200 vacation hours this could reduce the liability amount, Dr. Hurt made the motion and was seconded by Dr. Amy: Hughes to Change the carry over date to September 30, 2024. Motion carried. 6.yays, 0 nays. Ms. Mlizie Pirtle ,arid Ms. Susan bellene reviewed and approved the First Federal bank statements ending in: • April 2023 • May 2023 • June 2023 Dr. Hurt made the motion end. was seconded by Dr. Amy Hughes to approve the bank statements, Motion carried. 6 yays, (}nays, Ms. Gina Ptestridge advised that the Paris -Lamar County Heolth District total liabilities and equity is approximatelY $3,000,000. Next quarterly meeting will be either -October le, November 2W', or Discember 180, 2023 @ 5:30 p.m. Ms. Mitzie Pirtle made the motion and was seconded by Ms. Susan bellene for the meeting to be adjourned at 5:47 p.m. Motion carried. 6 gays, 0 nays, Respectfully submitted by: chw* Vi" Al lha Gwent w 19, M3, BWtd of Heath &4"%9, Mkzia Pid% made the MUM W r raoynded by. Or. AN He9hea W the PLOW board aPFMd 17+.36M e W Ap to M ■trb ft 1 tht Ctthfgtto! in Oro CRy Nal Am t, {e -W N 150 WE 1" SWd. Pada.19"s, for 04 Molfmr caMab i Or BOA 0 MAY& y4�,� y. • j ; ;:G•:.>>?til1.� 1:;t:?!:f ; ; E':• 'fit > r'ai':<<:x fie:•:• ..,i,. f•. )•7.: :r� .. .. f ','i•:. RECEIVED 02/14/2024 10:14 Feb, 14, 2024 10:03AM No, 8920 P. 15/20 PadwN arrear Cou* Health Wstddt 400 West Bhemrah Stmt Paris, Tcom 74460.8646 n Hsal h disba (049) 7654661 and Fak (909) 797-0978 Wemen, Infant end Children MRC! (568) 764.1411 ern! Fax: (003) 7841442 WWW.padvamerhea1ftwm Faris -Lamar. County Board of Health Re ular Meetin Minutes of regular Meeting Paris - Lamar County Board of Health The parts - Lamar County Board- of Ho.alth did NOT have a regular maefing,on. Monday, August 21a1, 2023, due to riot having•a quorum. Next aaheduled meeting will be. Monday, September 10, 2023 at 0:30 •p•rin. Respectfully submitted•by: Cheryl D. King Paris - Lamar COU:g lRuited of Health Member's Cbafrmun-ur.Wa[kerPutnam r=&z6 m4,'�•�.+n Vice•Cbnlrman=br.Mgersliultltrreuw:,aus:n.•lr75err8telry'-Su U,0111bne,m,�:oirHfa m,yy,Q M(Qzj®P1rde (xvi-wk36 vwn-,j $uSM Davis inLeint-a loll di Dr, AMY Hughes tzra m(.ri-&-r- Dr. Batt Hays raanu, mLaea-4) RECEIVED 02/14/2024 10:14 Feb, 14.2024 10:04AM No, 8920 P. 18/20 pais -Lamar County Health 01MAct 400 West Sherman PtFMI, Paris. testes 78-5 v. HaeHh Olstdd: (go3) 7&e—ml and Fax: (903) 737 -MIO womm, hieni and childrdn Mhc$ (9W) 7844411 ehd Fess: (909) 784.1442 �ywWJxpry'51,L.11h pato Paris Lamar County Board of Health Regular Meeting The Paris -Lamar County Board of Health held a reguiar session on Monday, September 191'; 2023. Dr. Putnam called'the meeting to order in open session at 5:30 p.m: Dr. Bart Hays made a motion and Was seconded by Dr. Amy Hughes into open session. Motion carried. 7 yays] 0 nays. Mitzie Pirtle made a motion and was .seconded by Dr. Amy Hughes to approve prior meetings minutes. Mation carried. 7 yays, B nays. Lori Cannon, CPA, advised the board that her office had finished the audit and they had followed .up on any prior findings, and she was reporting that the Paris - Lamar County Health District had no findings for the current year. The audit had been submitted to the Clearing House. Gina Prestridge requested 9-10 bound copies of the auditfor her office and board members. Gina Prestridge presented the Board of Health members with the proposed 'budget and Susan Bellene made the motion to approve the budget and was -second'ed by Dr. Myers Hurt. Motion carried. 7 yays, 4 nays. - Lamar County Board oxHealth .Vlrr-�hnllman=br.MyOrsHurtll(um:=.s..:.��•t.r.r�..� SeCremry,Susgdla411ene«r,r���:' Chrtlrmaq-ilntiVa)k�Futnnm,msrNtr.nlr7.�r•.e, a 3r�urnAl.2.rexan.r� t.i+.. -+n iNIlZ10 PIYtI® g.i:nn,�.e�,a r.nr SLLi3tl Paull r-ra::uti-rorxuv , •e� br, 8my HuRhex �,.,e.ad� ,ws «:� w Ur. @ACI:) y RECEIVED 02/14/2024 10:14 Feb.14.202410:04AM No.8920 P. 19/20 Gina Prestridge advised the board members that the Health District had received their health, dental and vision insurance rates for the upcoming year and the medical insurance had doubled in price. Gina Prestridge advised that the Health District is currently contributing $425, each month towards major medical coverage for each employee, but with the new premium) employees may not be able to afford to pay the difference. The Board of Health approved -for each full-time employee to receive a $5Q0. monthly stipend to begin in December 2023. Each employee will be responsible for purchasing their own insurance. Gina Prestridge will send a cancellation notification letter to TML. lir, Walker Putnam trade the motion and was seconded by Dr. Hurt. Motion carried. 7 yays, 0 nays. Ms. Mitzie Pirtle and Ms. Suzan' Bellene reviewed and approved the First Federal bank statements ending in: . July 2023 # August 2023 Dr.. Hurt made the motion and was seconded by Dr. Amy Hughes to approve the bank.statements. Motion carried. 7 yays, 0 nays, Ms. Gina Prestridge advised that the Paris -Lamar county Health District total liabilities and equity'is approximately $3,000,000. Next quarterly meeting will be either October 161, November 2&, or December 190, 2423 @ 5:30 p.m. Ms. Mitzie Pirtle made -the motion and was Seconded by Ms. Susan Bellene for the meeting to be adjourned at 5.50 p.m. Motion carrie&7 gays, 0 nays: Respectfully submitted by: W, 4 As ttra Firmed bat ?A^ 2= awd of Floakh tlaelk>,t}, SttW Davie mads the motion #m was @kOUM by Dr. Myerr Mud III, for (ba PLCHD bwrd ap -VO 18r', q g mtnuha to efa subrnRFrFd talbt f N Cbrh ti+ Ina Gly Hdl AnNeX, %oared at ISO 5,6,1" Street. PartA. Texos, for Ung, Maw artlsd 6 pr and o pay& Paris t Lamir CoUn_tY HDurd of Health Mee~Ibolrs ChQ(rmAh - nCe Welker'Pull+am „ . �,t:.,. �,. ,.,, VFre•Chalrnloll –*Dr. Myevs Hurt M not l., rK ��7�•� . l SeGretiYr,V^Sus u Hellene rt+r.J.u. r.L i,c+,.�nn lNIrk1A<plr'tlEu.-r:a:wtt.�..r.,m Susan Davit r:ea++.:x•,.,s�,- 4 Dr. Amy Hugh es,�•t: e,a, :wr rern� h Dr. Bart Hay$,d::..., �asrni.al MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL NMEETING OF THE CITY OF PARIS, TEXAS November 20, 2023 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on November 20, 2023, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Bryan Hargis, Bradley Hilliard, Ryan Whitaker, Chadlee Johnston, Austin Anthony, Eric Guillot, Tion Walsworth, Thomas McMonigle, Brittany Miller, Robbie Todd, Monica Clement and Cody Head. City Representatives: none Absent: Board Members: Troy Glascock Call meeting to order.. Chadlee Johnston called the meeting to order at 4:03 p.m. 2. Citizens' Forum. There was no one present for the citizen's forum. 3. Approve minutes from the meeting of October, 2023. A motion to approve was made by Thomas McMonigle seconded by Eric Guillot. Motion carried. 12 ayes, 0 nays. 4. Receive financial report from October, 2023, by Austin Anthony. A motion to approve was made by Robbie Todd, seconded by Tim Walsworth. Motion carried. 12 ayes. 0 nays. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Tim Walsworth, seconded by Board Member Chadlee Johnston. Motion carried, 12 ayes — 0 nays. Chadiee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:10 p.m. Chadlee Johnston, Paris Visitors and Convention Council MINUTES OF THE SPECIAL MEETING HISTORIC PRESERVATION COMMISSION CITY OF PARIS WEDNESDAY, SEPTEMBER 20, 2023 The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a special meeting on Wednesday, September 20, 2023, at the City Council Chambers. Present: Commission Members: Matt Coyle Linda Vandiver Tracy Dougherty Jessica Holtman Arleigh White Ryan Matthews Les Schumake, Alternate Absent: Jennifer Long Seth Johnson, Alternate City Representative: Cheri Bedford, Historic Preservation Officer Andrew Mack, Director of Planning and Community Development, City of Paris Stepanie Harris, City Attorney, City of Paris Rob Vine, Assistant City Manager Guests: Monty Middleton Claudia Middleton Clifton Findley Becky Norment Randy Hider Gary Holtman 1. Call meeting to Order — The meeting was called to order by Chairman, Commissioner Matthews at 4:00 pm. 2. Citizens Forum — No one came forth to speak at the Citizen's Forum 3. The Commission convened into executive session at 4:15 pm. 4. The Commission reconvened into regular session at 4:22 pm 5. Discussion and action on the following applications for the property located at 1032 Church Street, Randy Hider. a. Certificate of Appropriateness for new construction 1032 Church Street. Commissioner Matthews asked about the siding. He will use smooth hardy siding. Commissioner Holtman asked if there were going to be two driveways down the side, which he will keep. Mr. Hider stated there is a circle drive and he's not sure yet if he will keep it or not. A motion was made by Commissioner Coyle, seconded by Commissioner Dougherty to approve the COA. Motion carried. 5 ayes, 1 nay (Commissioner Holtman). b. Commissioner Vandiver made a motion to untable items 5a and 5b. Motion was seconded by Commissioner Dougherty. Motion carried, Ayes 6; Nays 0. Commissioner Dougherty made a motion, seconded by Commissioner Coyle to approve the fagade grant. Motion carried. 5 ayes; 1 nay (Commissioner Holtman). c. Tax Exemption for the New Construction in the Historic District. Commissioner Dougherty made a motion, seconded by Commissioner Coyle to approve the tax exemption. Motion carried. 5 ayes; 1 nay (Commissioner Holtman). 6. Adjourn; Commissioner Holtman made a motion to adjourn, seconded by Commissioner Dougherty. Motion carried. 6 ayes; 0 nays. Adjourned at 4:30 pm. Ryan Matthews, Chairman MINUTES OF THE TAX INCREMENT REINVESTMENT ZONE (TIRZ) BOARD MEETING OF THE CITY OF PARIS, TEXAS JANUARY 22, 2024 1. Call meeting to order. Deputy City Manager Robert Vine called the meeting to order at 3:03 p.m. Those also present were Mayor Pro -Tem Mihir Pankaj, City Manager Grayson Path, City Attorney Stephanie Harris, PEDC Director Maureen Hammond, City Clerk Janice Ellis, Fire Chief Thomas McMonigle, Main Street Manager Cheri Bedford, Cody Head and Brandon Bell. 2. Citizens' input. No one spoke during citizens' input. 3. Discuss the purpose of the TIRZ Board. Mr. Vine said the purpose of the board "was to promote development of the area if the governing body of the City determines that development would not occur solely through private investment in the reasonable foreseeable future, that the zone is feasible, and that creation of the zone is in the best interest of the City and the property in the zone. The purpose of the zone is to facilitate such development by financing the costs of public works, public improvements, programs, and other projects benefiting the zone, plus other costs incidental to those expenditures, all of which costs are authorized by the Act." Mr. Vine read a list of the specific projects allowed. Mr. Path said the focus of TIRZ was the downtown area, as written in the Bylaws. 4. Review the TIRZ Bylaws. Mr. Vine inquired if the Bylaws needed to be revised to include the changes outlined in the 2023 Ordinance. Ms. Harris said they could do so, but that it was a cleanup with regard to the map. Ms. Harris said the board of directors were to review the project plan and the finance plan and make recommendations to the City Council. Mr. Path brought to the Board's attention that the Bylaws and said the City Council selects the Board Chair and the Board selects the vice -chair. He also said the Community Development Director position was vacant and that Rob Vine would be heading up the Board until that position was filled. He also said that Ms. Bedford would be the Staff Liaison to the Board. He said that Mr. Vine would be bringing forward projects to the Board for review and recommendations, but that if any Board Member wanted to bring something forward to contact Mr. Vine. 5. Review the Ordinance approving the Final Project Plan & Reinvestment Zone Financing Plan for Reinvestment Zone Number One. Mr. Path reminded everyone that the base year began with the 2019 assessed property values and that the City receives 50% and TIRZ receives 50% of city ad valorem taxes attributable to the incremental increase in valuation over the base year value. Ms. Hammond inquired if this would prohibit industries from getting tax abatements. Ms. Harris said it would not and Mr. Path said he would recommend tax abatements for future industry. Board Member Cody Head said the funds collected from TIRZ should be shared between industry and downtown. 6. Review TIRZ Balance Sheet. Mr. Path reported as of this date, the fund contained $159,079.05. 7. Discuss future meeting dates and times. The Board discussed meeting dates and times and it was a consensus to meet on the second Thursday of each month at 3:00 p.m. in the City Council Chambers. 8. Request for future agenda items. Ms. Harris said she would be bringing an annual report to the Board for review and approval. There was a consensus of the board to put an item on the agenda for discussion on the boundaries, rules and responsibilities, and explore opportunities. Mr. Vine said there would also need to be an item recommending to the Council who the Board wishes to serve as Chair. 9. Adjournment. There being no further business, Mr. Vine adjourned the Ateeting at 3:38 p.m. Ro rt Vine Deputy City Manager MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS July 13, 2023 The Love Civic Center. Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, July 13, 2023, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Trey Peeples, Colton Perry, Gary Flynn, Levi Graham, Brittany Johnson, Owen Jobe, Peggy McClaren, Robert Staples, Chase Coleman. City Representatives: None. Absent: Board Members: Scott Avery, Curtis Fendley, Shaneka Scott and Wally Kraft. Call meeting to order. Gina Crawford, Chamber Director of Operations, called the meeting to order at 12:16 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of May 11, 2023, a motion to approve this item was made by Chase Coleman, seconded by Colton Perry, motion carried, 9 ayes, 0 nays. 4. Receive financial report from Chase Coleman, a motion to approve this item was made by Trey Peeples, seconded by Levi Graham. Motion carried, 9 ayes, 0 nays. 5. One of the original AC units went out, so we are replacing it for up to 12K. Crestron finally completed the HVAC panel. We are getting bids to get completely up to fire code. The mullions/magnetic release are estimated to be around $4600, but could go up to $6500, to have all of this installed is $10K. A motion to approve was made by Chase Coleman, seconded by Owen Jobe. Motion carried, 9 ayes, 0 nays. 6. Gina Crawford stated that the Tour de Paris will be on July 15 and the 903 Sunset Series was a huge success. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Trey Peeples, seconded by Board Member Robert Staples. Motion carried, 9 ayes — 0 nays. Gina Crawford adjourned the meeting at 12:26 p.m. Gina Crawford, Chamber Director of Operations MINUTES OF THE LOVE CIVIC CENTERBOARD MEETING OF THE CITY OF PARIS, TEXAS November 29, 2023 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Wednesday, November 29, 2023, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Gary Flynn, Levi Graham, Russell Jackson, Angie Briscoe, Lauren Wilson, Brad Ramsey, Robert Staples, Brittany Chaidemenos, Steve Avery, Ashley Green, and Hunter Jones. City Representatives: None. Absent: Board Members: Brittany Johnson, Owen Jobe and Peggy McClaren. Call meeting to order. Robert Staples, Chair, called the meeting to order at 12:15 p.m. 2. Citizens' Fortin. No one present. 3. Approve minutes from the meeting of September 2023, a motion to approve this item was made by Brad Ramsey, seconded by Lauren Wilson, motion carried, l layes, 0 nays. 4. Receive financial report from Robert Staples, a motion to approve this item was made by Gary Flynn, seconded by Angie Briscoe. Motion carried, 11 ayes, 0 nays. 5. Randy Nation gave up date on sign, it is a work in progress. He also stated that there are some leaks in roof and condensation from ac unit. 6. Randy Nation stated that the RV spots are leaking due to growth of shrubs. This needs to be looked at and addressed. 7. Paul Allen stated the BBQ event is happening on December2, Eclipse on April & and concert on April 7. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Robert Staples, seconded by Board Member Levi Graham. Motion carried, 11 ayes —0 nays. Robert Staples adjourned the meeting at 12:35 p.m. Robert Staples, Chair MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS March 16, 2023 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, March 16, 2023, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Curtis Fendley, Trey Peeples, Brittany Johnson, Marcus Atkinson, Colton Perry, Gary Flynn, Levi Graham, Chase Coleman. City Representatives: None. Absent: Board Members: Scott Avery, Shaneka Scott, Wally Kraft, Robert Staples, Owen Jobe, Peggy McClaren Call meeting to order. Curtis Fendley, Chairman, called the meeting to order at 12:17 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of January 12, 2023, a motion to approve this item was made by Levi Graham, seconded by Trey Peeples, motion carried, 8 ayes, 0 nays. 4. Receive financial report from Chase Coleman, a motion to approve this item was made by Tray Peeples, seconded by Levi Graham. Motion carried, 8 ayes, 0 nays. Discuss that after the rains, the civic center had some roof leaks, the contractor has been contacted. There has been new artwork hung. Lastly, we will ask Clyde Crews to give'us the final list for changes that need to be made to the civic center fire code. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Curtis Fendley and seconded by Board Member Levi Graham. Motion carried, 8 ayes — 0 nays. Curtis Fendley adjourned the meeting at 12:23 p.m. Curtis Fendley, Chairman of the LCC MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS JANUARY 22, 2024 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, January 22, 2024, at the City of Paris Council Chambers, 107 E. Kaufinan St., Paris, TX 75460. Present: Board Members: Kim Walker Reeves Hayter Richard Thompson Ken Kohls Brandon Kearney Mike Folmar City Representatives: Robert Talley — Code Enforcement Jacie Sparks — Community Development Secretary Cade Oats — Assistant Fire Marshal Duke McGee — Building Official; Assistant Director of Community Development Reginald Hughes — Mayor; arrived @ 3:14 Absent: Board Members: Chris Fitzgerald 1. Call meeting to order. Reeves Hayter, Chairman, called the meeting to order at 3:01 p.m. 2. Approve minutes from the meeting of November 20, 2023. Motion made by Kim Walker, seconded by Richard Thompson, to approve minutes. Motion carried unanimously. 6-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: E. 201 Bonham; City Block 22, Lot 3 Owner: Williamson County INV Corp; 25 NW lst St., Paris, TX 75460 Robert Talley stated this was brought to BSC due to the unsafe scaffolding on the North side of the building. There has been no contact with the owner. There was discussion amongst the board and city representatives regarding pedestrian safety, windows and building safety code. r Building and Standards Meeting January 22, 2024 Page 2 Robert Talley's recommendation: Declare a nuisance, removal of scaffolding within 30 days, or city has right to do so. Motion made by Mike Folmar, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 6-0 A. 335 SE 7t' ; City Block 115, Lot W PT of 11 Owner: Walnut Properties LLC; 2150 Bryn Mawr Dr., Prosper, TX 75078 Robert Talley stated he has had no contact with property owner. The owner had tried to appeal the previous orders, yet no progress was made to the city's understanding. As per the City Attorney's guidance, we will be issuing new orders. The structure has holes in roof, no floor, no ceiling, and is unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 B. 127 NW 24th; Wortham & Carlton Block 3, Lot 24 Owner: Carla E & Chester W Norris; 2425 40th St. SE, Paris, TX 75460 Robert Talley stated the recently demolished carport had previous orders associated with the property. However, with the new orders there has been no communication with the current owner. Notably, the roof has holes, there is damage to the foundation, and the structure is sinking, with trees growing through the roof. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Mike Folmar, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 C. 1540 W Shiloh; Colonial Addition Block 7, Lot 16 Owner: Jimmy Don & Glenda Ballard, 1540 W Shiloh, Paris, TX 75460 Robert Talley stated there has been no communication with the owner regarding the property, which exhibits several significant issues. These include holes in the roof, a porch that is collapsing, foundation damage, and an accumulation of brush, junk, and rubbish on the premises. Robert Talley's recommendation: Declare a nuisance, remove all junk and rubbish within 30 days, demo within 30 days, or city has right to do so. r Building and Standards Meeting January 22, 2024 Page 3 Motion made by Richard Thompson, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 D. 1813 W Houston; City Block 197, Lot 8 Owner: Roy C Fults, C/O Nancy Fults, 1590 FR 2352, Sumner, TX 75486 Robert Talley stated there has been no contact with the owner regarding the deteriorating condition of the structures. The roof has multiple holes, and the roof on the shed is collapsing as well. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Reeves Hayter, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 F. 2056 W Sherman; City Block 212, Lot 9 Owner: Luis M Aguirre et al; 104 Edward St., Anna, TX 75409 Robert Talley stated there has been no contact with the owner. The property exhibits damage such as holes in the roof and deterioration of the fascia wood which require immediate repair. Robert Talley's recommendation: Repair structure within 60 days, if not, it will come back before the commission. Motion made by Richard Thompson, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 G. 731 Williams and 700 BLK of Hickory; Williams Block 7, Lots 3-6 & 15-19 Owner: Anthony D Thomas; 816 Acacia Dr., Anna, TX 75409 Robert Talley stated this has been brought to BSC due to the illegal hot-wire fence that is on the property. There was discussion amongst the board and Mr. Talley regarding the fencing materials. Robert Talley's recommendation: Removal of the illegal hot-wire fence within 30 days, or city has right to do so - Motion made by Mike Folmar, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 Building and Standards Meeting January 22, 2024 Page 4 5. Adjournment. There being no further business, a motion to adjourn was made by Board Member Reeves Hayter, and seconded by Board Member Richard Thompson. Motion carried, 6 ayes — 0 nays. Reeves Hayter, Chairman, adjourned the meeting at 3:45 p.m. Reeves Hayter, C airm