2024-016 - Approving a Partial Waiver of the Paris Housing Authgority of the City of Paris 2023 payment in lieu of Taxes (Pilot)RESOLUTION NO. 2024-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A PARTIAL WAIVER OF THE PARIS HOUSING AUTHORITY
("PHA") OF THE CITY OF PARIS' 2023 PAYMENT IN LIEU OF TAXES
("PILOT"); MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on March 7,1950, the City of Paris and the Paris Housing Authority of the
City of Paris (commonly referred to as "PHA") entered into an establishing agreement that
created a housing authority for the provision of low income housing within the City; and,
WHEREAS, a term of the establishing agreement is that PHA annually remit a
"Payment In Lieu of Taxes" ("PILOT") in lieu of ad valorem tax, the amount of which payment
is calculated by a formula from United States Department of Housing and Urban
Development; and,
WHEREAS, in August of 2021, the City initiated a project to convert PHA properties
Booker T. Washington Homes and George Wright Homes to 911 -based addressing to
expedite the City's provision of emergency services; and,
WHEREAS, as a result of this initiative, PHA incurred expenses including but not
limited to multiple letters, door-to-door education, numerous meetings, assistance with
making contacts for address changes, and giving residents several months to make the
changes to their personal billing; and,
WHEREAS, in 2021, PHA sought a waiver of its obligation to pay its 2021 PILOT of
$4,000.00 to defray those expenses, and the City Council granted that waiver; and
WHEREAS, in 2023, PHA incurred additional non -budgeted expenses related to the
re -addressing initiative related to additional signage in the amount of $5,177.75 and has
sought a partial waiver of its 2023 PILOT in that amount; and
WHEREAS, the amount of the 2023 PILOT is $9,460.44, and a partial waiver in the
amount of $5,177.75 will leave a balance of $4,462.69 payable to the city; and
WHEREAS, the City Council hereby finds that it is in the best interest of the City of
Paris and its citizens that the City Council approve a partial waiver of PHA's 2023 PILOT in
the approximate amount of Five Thousand One Hundred Seventy -Seven Dollars and 75/100
($5,177.75) .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved and are incorporated herein for all purposes.
Section 2. That the City Council agrees to waive a portion PHA's 2023 PILOT in the
amount of Five Thousand One Hundred Seventy Seven Dollars and 75/100 ($5,177.75) to
offset additional costs PHA incurred in 2023 related to the city -initiated 911 address
changes.
Section 3. That after said waiver, PHA will pay the remainder of the 2023 PILOT
in the amount of Four Thousand Four Hundred Sixty -Two Dollars and 69/100 ($4,462.69).
Section 4. That the waiver of PHA's 2023 PILOT is a one-time waiver, and future
requests by PHA for PILOT waivers will be considered on a case-by-case basis.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROYgp� this 26th day of February, 2024.
I 1A Cl
F ............Typ
R� Id B. Hughes, Mayor
TEST:
ice Ellis, City Clerk
,, A' � D AS TO FORM:
tphanie H. Harris, City Attorney
oil
HOUSING AUTHORITY OF H CITY OF PARIS
650 7th SW-Wice, Paris, Texas 75460
P.O. Box 688, Paris, Texas 75461
Phone (903) .784-6651 Ext. 26 Fax (903) 784-6678
January 16, 2024 RECEIVED
City of Paris
Mr. Grayson Path, City Manager City Manager
135 SE I st Street
Paris, TX 75.460 % ' ° r 202
.I „rne:
RE: Waiver of PILOT
Dear Mr. Path,
The Board of Commissioners of the Housing Authority of the City of Paris requests that a
portion of the annual PILOT (Payment in Lieu of Taxes) be waived for the FYE 06/30/2023 to
offset the cost of signage required by the 2021 address change of properties.
This request is being made to counter the costs incurred of the additional signage due to the
address changes that the City of Paris mandated for the properties of George Wright Homes and
Booker T Washington Homes. The calculated PILOT is $9460.44(please see attached). The
actual signage costs are $5177.75 (invoices attached). In addition, the administrative costs
incurred to procure and place signage. The total costs of the signage required by the City, is an
expense that was not budgeted. It would be beneficial if the costs could be restored by the
waiver of our annual PILOT.
We respectfully request the waiver of the PILOT for the FYE 06/30/2023. On behalf of the 234
families residing in these properties, I would like to express my sincere appreciation for this
consideration.
Your commitment to supporting affordable housing for our community's lowest income families
is commendable. Thank you for your assistance and support as we have worked to comply with
the requirements of this address change.
Sincerely,
Elizabeth Brooks
Executive Director
Attachments: Computation of PILOT for FYE 06/30/2023 & Invoices for signage
Computation of Payments U.S. Department of Housing and Urban Development
In Lieu of Taxes Office of Public and Indian Housing
For Fiscal Year Ended 6/30/2023 OMB Approval No. 2577-0072 (Exp. 11/30/2007)
Public re ortin burden for the oollection of information IsWestimated to average A hours. Thle includes the time for coilecting, reviewing, end uuV i , v��W_w .�...W u
p g reporting the data. The
Information will be used for HUD to ascertain compliance with requirements of Section 6(D) of the U.S. Housing Act, which provides for PHA exemptions from real and
personas property taxes, and inclusion in the formula data used to determine public housing operating subsidies. Response to this request for information is required In
order to receive the beneMts to be derived. This agency may not collect this Information, and you are not required to complete this form unless It displays a currently
valid OMB control Number.
Name of Local Agency:
Location: Contract Number: Project Number:
HousingAuthor Pans TX
arisa..�.......,�........�...............�.�,.....w...,,,, .......A.,,...., a......_...._...._._.. ___...o.Fm..�w�......ee.._.....�...........
�wm t Charged.
Part I Computation of Shelter Ren ,.-r. _ �e
1. Tenant Rental Revenue (FDS Line 703)
2. Tenant Revenue Other (Excess utilities)
3. Total Rental Charged (Lines 1 & 2)
4. Utilities Expense (FDS Line 931 - 939)
5. Shelter Rent Charged (Line 3 minus Line 4)
wW ...a .... ................_.............111-11 "_....,,,.........._..... _ ...
Part 11- Computation of Shelter Rent Collected.. To be completed only If Cooperation Agreement provides for
1. Shelter Rent .........�-mAmm.�._.......... .- ...,.��aH.- ........._ ..w..... ........� .,..,M�..
Charged (Line 5 of Part I, above)
2. Add: Accounts Receivable - Tenants (FDS Lines 126, 126.1, & 126.2) at beginning of fiscal year
3. Less: Tenant Bad Debt Expense (FDS Line 964)
4. Less; Accounts Receivable - Tenants (FDS Lines 126, 126.11 & 126.2) at end of fiscal year
5. Shelter Rent Collected (Line 1 plus Line 2 minus Lines 3 & 4)
Part IIL-w Computation W Approximate...,,,,....- e' -a" ry p rtyr -.-i .............. �..- dwd�m.........,....... �._
Full Real Proa Taxes.
(2) Assessable Value 1 (3) Tax Rate
TX048
$
642,465.80
$
642,465.80
$
547,861.44
$
94,604.36
.....,.,
of PILOT on basis of Shelter RentCollected.)
$
94,604.36
$ ..,_. _w e,...,,,..e........._..._.94.604.36..d�
ILII Real PmoerlvTom
Total
Part IV Limitation Based on Annual Contribution. (To be completed if Cooperation r ent lir dts P_...._�...... n � w.._.. t by w_... es
Agreement limits PILOT to an amount by which real property taxes exceed 2056
of annual annualc�ontri u.
tion.) .,
.-, w, „_.� _.w ...,...w ,.... ......_..... ........._W
1. Approximate full real property taxes
2. Accruing annual contribution for *all projects under the contract
3. Prorata share of accruing annual contribution'
4.20% of accruing annual contribution (20% of Line 3) $ -
5. Approximate full real property taxes less 20% of accruing annual
contribution (Line 1 minus Line 4 if Line exceeds Line 1-, enter zero) w w µ
Part_V • Payments in Lieu of Taxes
_.. 1.10% of shelter rent 10% of Line 5 of Part I or 10% of Line
of Part II,
whichever Is applicable)" $ 9,460.44
2. Payments in Lieu of Taxes (If Part IV is not applicable, enter the amount $ 9,460A4
shown on Line 1, above, or the total in Part III, whichever is the lower. If
Part IV is applicable, enter the amount shown on Line 1, above, or the
amount shown on Line 5 of Part IV, whichever is lower. r
Same as Une 2 If the statement includes a n...er th ... Annual
Co ,.e all.p. je ct _._ d
II projects under the Annual Contributions Contract If this statement does not inducts all ro cis undo
r the Annual
Contributions Contract, enter prorate share based upon the development cost of each project.
-If the percentage specified in the Cooperation Agreement or the Annual Contributions Contract with HUD Is lower, such lower percentage shall be used. 1_.___111..
Wrning:aHUD will prosecute false claims and statements. Conviction may result In criminal and/or civil penalties (18 U.S.C. 1001, 1010, 1012:31 U.S.C. 3729, 3802).
_.
Preoaredbv: ... .,�.. ....�.._......_..._................_
R�. �. w..._.. __..�. ......__
onald.Urlaub Approved By:
_Name: ... Name:
..... .
,. ..
Title: Fee ..w... ...,._.. w m._.. _......_
Accountant Date. 8/30123Title: Date:
Previous Editions are Obsolete � � � .._.... ......... Pagel of 1 � form HUD -52267 (812005)
5)
Invoice
tDATE INVOICE
10/3/2023 20231023
C .
915 N. MAIN, PARIS, TX
_ 903-737-8786
BILL TO TAX
Paris Housing Authority
P. O. Box 688 i
Paris, Texas 75461
P.O. NO.
TERMS E
a
Net 30
® a W y
`
DESCRIPTION
QTY 3 RATE
AMOUNT
24" x 18" D/F R/E Signs
21 135. ��
oa
w
270.00
Unit Numbers
Paris Housing Auth
8.5" x 11" S/F Alum
1►/ 10.25
10.25
Drop Box
✓
22.5" x 13" S/F Alum
C8.1 32.50
260.00
640 / 690 / 720 / 740 / 820 J 840 / 825 ! 755
29.5" x 13" S/F Alum
42.50
255.00
1475 / 1455 / 1435 / 1401 / 1337 ! 1325
•
I
g
Thank You for Your Business.
Total
E
$795.25
�..�................ ....... ....... .... ..........� .._. . .....................__..._.._...w_. �......................�
75'
�„�......
_ ----- —.HM --- ��.��tiM
Payments/Credits
$0.00
Balance Due
$795.25
915 N. MAIN, PARIS, TX
903-737-8786
BILL TO
"Paris' . ......H- o u si, n g . .. . ..........A . . .... . ....... u t h"o—r`it-y----
P. O. Box 688
,Paris, Texas 75461
I D3 :f-110) 3- 1 •
29.5" x 13" S/F Alum
1347
Thank You for Your Business!
. . ..........
IV paying WITA a crealt ca
your total at check out
Invoice
DATE INVOICE
10/16/2023 20231173
TAX ID#
Total $42.50
Payments/Credits $0.00
Balance Due $42.50
INVOICE
BILL TO
Paris, Housing Authority
SCS Graphics
3317 NE loop 286
Paris, TK 75460
903.785.4050
scs@scsgraphics.net
INVOICE # 8035
DATE 11/13/2023
DUE DATE 11 /13/2023
ACTIVITY
QTY RATE
Aluminum Frame
2 2,170.00
3 x 4 - Double sided frame
- Balance due upon receipt of signage. SCS Graphics reserves the
SUBTOTAL
right to repossess any signage provided & not paid. Sign removal,
attorney, court & collection fees will apply.
TAX
- Retums/Exchanges: Unfortunately, it is not possible for us to take
TOTAL
back & resell custom made signage. In the unlikely event you are not
happy with the final product, we will do our best to correct any related
BALANCE DUE
issues. If, for some reason, you need to cancel your order before we
finish your project, we will return your deposit, less any labor, materials
or artwork fees purchasedlused. However, if our costs are more than
your deposit, you will still be responsible for paying the difference.
Regulated by The Texas Department of Licensing and Regulation,
P.O. Box 12157, Austin, Texas 78711, 1-800-803-9202, 512-463-
6599; www.license.state.tx.us/complaints.
TSCL# 18866
THANK YOU FOR YOUR BUSINESS!
AMOUNT
4,340.00
4,340.00
0.00
4,340.00
$4,340.00