06 - Boards & Commissions - Minutes & ReportsItem No. 6
„M[INUTES OF REGULAR MEETING
AlP£DRT ADVISORY BOARD
107 EAST KAUEMAN STREET
PARIS TEXAS
THU�DA�„_„1�,3VEiavI�ER 16 2423 �.3p P.NI.
1. The Airport Advisory Board was called to order at 5:30 pan. by Airport Manager Paul Strahan.
Members present: Scott Jackson and. Jeffrey Nichols.
City Rcprasentatives: Assistant City Manager Robert Vine and Airport -Mager Paul Strahan
2. Citizen's Input.
No mic s,� oke duzicag the citizen's fo' i.
a. Approval of Minutes
The Accg ast 17, 2023, minutes deeded approval, motion made to approve the minutes by Scott
Jackson and seconded by Jeffrey Nichol&
4. Receive Report from the Airport Manager.
Ali10S Upgrade Update
The amount for the upgrade was placed into the airport budget; after coordinating the upgrade it
was diseov%%red that the, FAA had misidentified PRX AWOS, the AW0$ did not need upgrading.
After yvritying this information, the project was cancelled.
Aircraft Tucking System
ie...ltea I; e smaller airports to have an aircraft tracking system to track all aircraft into
aaa out ol' a;_, -ports. this reformation can have a positive effect on the funding the airport receives.
They have placed this service onto their RAMP eligible items. This year TXDOT will pay for 50%
of the total cost for this system; moving forward TXDOT is hoping to move the cost to a 90/10
split.. Tho airport selected 1200.Aero for our tracking company. Since; -the airport is a first time
cus oino!% tate airport received 3 months free for this service witha remaining balance of $900
($1200 per year} k ith 50% of that cost ($450) being covered by TXDOT. The equipment needed
to a aw this; system work was shipped by the company and installed by airport staff: The device
that co.'-,teis the ittiirrnation hooked up to the existing airport WiFi network.
o , ar c's t' date
Or;gir dly tac airpof t was goingto spend the bulk of this money to replace our aging fuel Tann.
Or.c; tz:.: airport piariner started coordinating this project. which was slated to take place in FY
20:..5, -AA denied the request due to the airport' already having a fuel farm in spite of the age of
the as.,o. 1 here we .yore directions that the airport, can check on but if the answer is a firm no,
t era Lands xvill need to be shifted elsewhere.
i' -b -lar Update
ov. -I .sars
Pri Pt --'y is s�:11' working on the placement, of the large hangar (120'x80') so not a lot of
MOV"I— L,;n t -'W F'.,Qicct. KSA created'a rendering of the possible location of the hangars, this was
nev.w completed. Total number of bores should be around 18-21., one per hangar,
on,., p , -fingar apr,xn. and multiple bores on the vehicle access road.
11
-"'WaN P,: .,,ect 'Update
IXDOT and Lochner had a meeting about the runway project, Lochner
sut,' u-iotv odr,;ing the -ovei:411 project would.possible seean,$800,000".price-Increase. There
, t:I
are it -::s 4,- the pr( jest that can be removed to reduce the overall price., The project cost is,a 90/10
split: s(::. -Ity'wo old need to pay, an attentional $80,000. This information of pnice increase was
giv.m i,-) C4N, Gear_ ail when the airport went before the council to approve initial dollar amount of
die
ie 1:a Si'. - L -'e
,,, z c c .. ,io , )" L'- airfield signage is fi-om2011, most of the panels that male up the signage
are J lcul-a wd. They are in need of replacement. New -panels will be ordered in December
20-"' btu i..,,.led during the winter time frathe..
5. 'Ne:..)a, - Aci�Y'scwy Meeting,
next Afiport.Advisory -Board Meeting would be February, 15, 2024.
-d.journed,.t 5:43PM
14- ch day of February 2024.
L
Paul Strahan, Airport manager
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PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday, January 16, 2024
5:30 P.M.
MINUTES
Board Members Present:
Josh Bray, Chairman
Chase Coleman, Secretary/Treasurer
Dr. A.J. Hashmi
Stephen Terrell
Erik Roddy
Mark Homer
Ex -Officio Members Present:
Reginald Hughes, Mayor
Mihir Pankaj, Mayor Pro Tem
Grayson Path, City Manager
Robert Vine, Assistant City Manager
Clayton Pilgrim, City Council Liaison
Staff Present:
Maureen Hammond, Executive Director
Lauren Trejo, Economic Dev. Specialist
Legal Counsel:
Casey Gain, PEDCAttorney
Guest(s) Present:
Mary Madewell, The Paris News
Call to Order
Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation
to order at 5:30 p.m. on Tuesday, January 16, 2024.
Invocation
Mr. Terrell gave the invocation.
Welcome and Opening Remarks
Chairman Bray opened by expressing appreciation to everyone in attendance including the Mayor, City
Council and Staff, and Mrs. Madewell.
Citizens' In ut
Chairman Bray invited those present to speak during the Citizens' Input.
No one came forward, and Chairman Bray closed citizens' input.
Page 1 of 4
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Discuss and Consider Approval of the December 5 2023 Combined Meetin Minutes
Chairman Bray presented the December 5, 2023, meeting minutes for review and discussion.
Mr. Terrell made a motion to approve the minutes as presented. Mr. Roddy seconded the motion.
Vote: 5 -ayes to 0 -nays
Discuss and Consider A royal of the Se tember October November and December 2023 Financial
Statements
Secretary and Treasurer Chase Coleman recalled the approved financial reports ending September 30,
2023, and October 31, 2023, highlighting the fiscal year 2022-2023 budget. He began by reporting the
September statement, the report for the fiscal year end. The income for the fiscal year 2022-2023 was
$2,471,827 compared to the budgeted amount of $1,700,000. The expenses for the fiscal year 2022-
2023 totaled $1,801,746 compared to the budgeted amount of $2,300,000. Mr. Coleman provided
commentary, expressing that the PEDC had a good year with revenue over budget and expenses under
budget. Mr. Coleman completed the September financial report by stating that the PEDC purchased land
with a portion of the excess revenue and opened the floor to questions regarding the September report.
With no questions regarding the September or October financial reports, Mr. Coleman proceeded by
reporting the financial report ending November 30, 2023. Total assets were reported to be $9,960,213
and total liabilities were reported to be $2,267,202, leaving the PEDC in a total net position of
$7,693,011. Mr. Coleman reported total revenue being $507,744, and total expenditures for the month
totaled $44,964 which left a total net income for the month being $458,793. Mr. Coleman opened the
floor to questions regarding the November financial report.
With no questions regarding the November financial report, Mr. Coleman proceeded by reporting the
financial report ending December 31, 2023. Total assets were reported to be $9,685,720 and total
liabilities were reported to be $2,254,918, leaving the PEDC in a total net position of $7,428,637. Mr.
Coleman reported total revenue being $183,963, with sales tax revenue totaling $165,733, and interest
earned totaling $18,230. Total expenditure for the month totaled $63,297, with interest expense
totaling $3,965, which left a total net income for the month being $116,701.
Mr. Coleman opened the floor to final questions over the financial reports. There were no questions
regarding the financial reports for the months September through December 2023.
Dr. Hashmi moved to approve the September, October, November, and December 2023 financial
reports. Mr. Homer seconded the motion.
Vote: 6 -ayes to 0 -nays
ReportandUpdatesby Executive Director Maureen Hammond
EDA Grant for NW Industrial Park: Ms. Hammond recalled the previous board meeting held on
December 5, 2023, where the PEDC board accepted the bid from J&L Paving as the most qualified and
lowest bidder. The acceptance of the bid required concurrence from the Economic Development
Administration (EDA), which was received earlier that afternoon. Ms. Hammond concluded the update
by stating that a pre -construction meeting is expected to take place in early February, with construction
beginning in late March or early April, weather permitting.
Page 2 of 4
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2023 Audit: Ms. Hammond informed the PEDC Board that McClanahan and Holmes have begun the
2023 Audit with expected completion in March.
123 Acres ESA: Ms. Hammond relayed to the PEDC Board that a Phase 1 Environmental Assessment had
been ordered through Terracon for the newly acquired 123 -acre site. The results of the assessment
were clean with no Recognized Environmental Conditions (REC). Ms. Hammond concluded this update
by noting that this assessment was a necessary step towards getting the parcel "site ready", with the
exception of utilities.
Planning Meeting: Ms. Hammond provided an update for a previously discussed planning meeting, with
a goal of conducting this meeting in the first quarter of 2024. She informed the board that a doodle poll
would be sent out to gather all board members' availability. Ms. Hammond requested additional topics
from the board for the meeting.
There were no questions following the report and updates by Executive Director Maureen Hammond.
Convene into Executive Session:
1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate
regarding commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have to locate, stay, or expand in or near
the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or another
incentive to a business prospect described by Subdivision (1), to wit:
a) Project Vine to Paris
b) Project Peacock
c) Project Lightening
2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the
purchase, exchange, lease, or value of real property.
3) Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee: or 2) to hear a complaint to charge against an officer or employee personnel.
Chairman Bray convened the Board into Executive Session at 5:38 p.m.
Reconvene into Open Session and Consider Action on Items Discussed in the Executive Session
Chairman Bray reconvened the Board into an Open Session at 6:30 p.m.
Chairman Bray opened the floor to consider action discussed in Executive Session.
Dr. Hashmi made a motion to authorize the Executive Director to proceed with Project Lightening as
discussed in Executive Session. Mr. Coleman seconded the motion.
Vote: 6 -ayes to 0 -nays
Page 3 of 4
Discuss Future Agenda Items
Dr. Hashmi recalled a discussion held when he served on the Paris City Council regarding the creation of
a new office for the PEDC on Loop 286 in the PEDC-owned Northwest Industrial Park. He continued by
stating that while this is not urgent, he would like for it to be considered and discussed by the board in
the future. Mr. Terrell and Mr. Homer expressed interest in discussing the construction of a new office
for the PEDC.
Chairman Bray noted this future agenda item.
No additional questions/comments followed.
Closin Remarks
None
Adiourn
Dr. Hashmi made a motion to adjourn the meeting. Mr. Homer seconded the motion.
Vote: 6 -ayes to 0 -nays
Chairman Bray declared the meeting adjourned.
The meeting was adjourned at 6:32 p.m.
Respectfully submitted,
,L-a6!/b -W, -/-4y
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Trejo
Economic Development Specialist
Paris Economic Development Corporation
Page 4 of 4
MINUTES OF THE REGULAR MEETING
HISTORIC PRESERVATION COMMISSION
CITY OF PARIS
WEDNESDAY JANUARY 10 2024
The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a regular
meeting on Wednesday, January 10, 2024, at the City Council Chambers.
Present: Commission Members: Matt Coyle
Tracy Dougherty
Linda Vandiver
Ryan Matthews
Jennifer Long
Seth Johnson, Alternate
Absent:
Jessica Holtman
Arleigh White
Les Schumake, Alternate
City Representative: Cheri Bedford, Historic Preservation Officer
Rob Vine, Deputy City Manager, City of Paris
Clyde Crews, Fire Marshall, City of Paris
Guests: Gary Holtman
Mark Homer
Brad Archer
Clay Spencer
Carlton Cooper
Josh Bray
1. The meeting was called to order by the Chairman, Commission Ryan Matthews at 4:02 pm
2. Citizens Forum — No one came forth to speak during the Citizens Forum.
3. Review and approve the November 8, 2023 regular meeting minutes. Minutes were
approved as read.
4. Review fagade grant request for reimbursement for First Baptist Church, 207 Church Street.
NO one was present to represent this fagade grant request. No action was taken.
5. Review facade grant request to Gary and Jessica Holtman, 722 church St. Widow
Restoration. A motion was made by Commissioner Vandiver, seconded by Commissioner
Long to approve the fagade grant request. The motion carried: Ayes — 6; Nays — 0.
6. Discussion and possible action on the following Certificate of Appropriateness for the
signage located at 134 1" ST SW, Spencer Orthodontics — Clay Spencer. A motion was
made by Commissioner Coyle, seconded by Commissioner Long to approve the signage. Ms.
Bedford discussed with the board that Dr. Spencer was going to return with a fagade grant
request at the next meeting. He is currently undergoing the design review by Texas Main
Street Architects as required for the signage grant. The motion for approved of the COA
carried. Ayes — 6; Nays 0.
7. Discussion and possible action on the following applications for property located in the HD-1
Downtown Commercial Historic District —115 Clarksville ST. Mark and Mandeep Homer.
A. Revised Certificate of Appropriateness. Mr. Homer presented the revised plan for the
front fagade of the above referenced property. A motion was made by Commissioner
Coyle, seconded by Commissioner Vandiver to approve the application. The motion
carried: Ayes — 6; Nays - 0
B. B. Fagade Grant request - $5000. A motion was made by Commissioner Vandiver,
seconded by Commissioner Matthews to approve the facade grant. The motion
carried: Ayes - 6; Nays — 0.
C. Tax Exemption for historic properties. A motion was made by Commissioner Long,
seconded by Commissioner Coyle to approve the tax exemption. The motion carried:
Ayes — 6; Nays — 0.
Discussion and possible action on the following Certificate of Appropriateness application
for property located in HD 19-: Pine Bluff/Fitzhugh District — 646 Fitzhugh, Carlton Cooper.
A. Certificate of Appropriateness — After much discussion of the proposed materials for
the underpinning, a motion was made by Commissioner Coyle, seconded by
Commissioner White to deny the application. The motion carried: Ayes — 6; Nays — 0
Mr. Cooper was asked to bring more information on the intended materials either by
photo of or samples of materials as it was unclear what type of underpinning he was
requesting. This request would be put on the agenda for February 2024.
B. Fagade Grant request — The Fagade Grant request was tabled pending approval of the
COA.
9. Discussion and possible action on the following Certificate of Appropriateness application
for property located in HD-1 Downtown Commercial District 111 Lamar Ave.
A. Certificate of Appropriateness — Fire Riser — Josh Bray After much discussion, which
included input by the Fire Marshall, Clyde Crews, about possible ways to hide the
riser with no appropriate way to do so due to the inset of the storefront, a motion was
made by Commissioner Long, seconded by Commissioner Coyle to approve the COA
with the condition that the fire riser and closet be placed on the west side of the
property where the building pilaster holding has a deeper alcove, making the closet as
small as possible. The motion carried: Ayes — 6; Nays — 0
10. Coordinator's Report —Preservation Officer Bedford reported on the recent Main Street
Workshop on Transformation Strategies.
1. Future Agenda Items — Presentation of HPC Mission Statement to Paris City Council for
approval.
Adjourn — On a motion by Commissioner Vandiver; seconded by Commissioner Coyle, the
meeting was adjourned by the chainnan at 5:00 PM. Ayes — 6; Nays - 0.
.. . . .....................
Ryan Matthews, Cliairman
MINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
FEBRUARY 05, 2024
The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. in
the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Board Members Present: Clifton Fendley, Adam Bolton, Robert Spain, Chad Lindsey
City Representatives: Duke McGee, Building Official; Triniti Frazier, Community
Development Coordinator; Todd Mittge, City Engineer;
Robert Vine, Deputy City Manager; Doug Harris, Asst. City
Manager, Stephanie Harris, City Attorney; Clyde Crews,
Fire Marshal
Board Member(s) Absent: Francine Neeley, Tylesha Ross -Mosley, Chance Abbott
1. Call meeting to order.
Chairman Clifton Fendley called the meeting to order at 5:30 p.m.
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their
presentation to no more than two minutes. Unless an item is posted on the Agenda, the
Texas Open Meetings Act prohibits the Commission from responding to any comments
other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or
employees, as well as individual personal appeals are not appropriate for the citizens'
forum.)
The citizens' forum was declared open. With no one speaking the forum was declared
closed.
3. Approve minutes from the meeting of January 03, 2023.
A Motion to approve the minutes was made by Board Member Adam Bolton and seconded
by Board Member Robert Spain. Motion carried, 4 ayes — 0 nays.
4. Conduct a public hearing and take action regarding the petition of Faviola C. Dimas for a
zoning change from a One -Family Dwelling District No. 2 (SF -2) to a One -Family Dwelling
District No. 3 (SF -3) in the Westview Addition, Block A, Lots 7R and 8R, LCAD 20605 and
130518, located at 1824-1834 W Houston.
Duke McGee states that the applicant is requesting a zoning change from SF -2 to SF -3 in
order to construct single-family residences on these lots. The proposed lots would not meet
the minimum width requirement of 60ft. A zoning change to SF -3 would address the lot
width and allow for the lots to be developed. McGee further states that any remaining none
conformity in width could be addressed administratively. The lots are currently being
replatted and this zoning change was a condition of that process. Staff recommends
approval of the zoning change.
The public hearing was declared open. With no one speaking the public hearing was
declared closed.
A Motion to approve the zoning change was made by Board Member Chad Lindsey and
seconded by Board Member Robert Spain. Motion carried, 4 ayes — 0 nays.
S. Conduct a public hearing and take action regarding the petition of the City of Paris, Texas to
update the Subdivision Regulations, specifically to amend Exhibit 9A — Subdivision
Ordinance for Preliminary/Final Platting and General Requirements; Thoroughfare Plan.
Todd Mittge states that the State legislature made several amendments to Chapter 212
of the Texas Local Government Code relating to the regulation of subdivisions. Staff
brought the first portion of revisions to P&Z and Council in November 2023 and received
approval of the amendments. Upon further examination, staff determined that preliminary
and final platting ordinance language comply with the new law; however, amendments to
section VIII: General Requirements; Thoroughfare Plan are necessary to bring that portion
of the ordinance into compliance.
The public hearing was declared open. With no one speaking the public hearing was
declared closed.
A Motion to approve updating the subdivision regulations was made by Board Member
Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 4 ayes — 0
nays.
6. Consideration of and action on the Final Plat of the Kilian Addition, B1ock.A, Lot 1,
LCAD 117490, located in the 2300 Block NE Loop 286/Spur 139.
Mittge states staff recommends approval of the final plat with noted conditions.
A Motion to approve the final plat with noted conditions was made by Board Member
Clifton Fendley and seconded by Board Member Adam Bolton. Motion carried, 4 ayes
— 0 nays.
7. Consideration of and action on the Preliminary Plat of the Huhtamaki West Center
Addition, Block A, Lot 1, LCAD 53591 and 53657, located at 800 W Center.
Mittge states staff recommends approval of the preliminary plat with noted conditions.
A Motion to approve preliminary plat with noted conditions was made by Board Member
Adam Bolton and seconded by Board Member Chad Lindsey. Motion carried, 4 ayes —
0 nays.
8. Consideration of and action on the Final Plat of the Huhtamaki West Center Addition,
Block A, Lot 1, LCAD 53591 and 53657, located at 800 W Center.
Mittge states staff recommends approval of the final plat with noted conditions.
A Motion to approve the final plat with noted conditions was made by Board Member
Clifton Fendley and seconded by Board Member Adam Bolton. Motion carried, 4 ayes
— 0 nays.
9. Discuss and appoint one Commissioner to the Paris Development Code Subcommittee.
A Motion to appoint Chad Lindsey to the PDC subcommittee was made by Board
Member Clifton Fendley and seconded by Board Member Adam Bolton. Motion
carried, 4 ayes — 0 nays.
10. Request items for future agendas.
No items were requested at this time.
11. Adjournment.
There being no further business, the meeting was adjourned at 5:38p.m.
APPROVED THE 01 DAY OF MARCH, 2024.
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