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06 - Minutes & Reports - Boards & CommissionsItem No. 6 SPECIAL MEETING OF THE HISTORIC PRESERVATION COMMISSION 107 E KAUFMAN ST PARIS TEXAS 75460 MONDAY FEBRUARY 26 2024 5:00 P.M. The HISTORIC PRESERVATION COMMISSION of the City of Paris met for a regular meeting on Monday, February 26, 2024, at the City Council Chambers. Present: Commission Members: Matt Coyle Linda Vandiver Ryan Matthews Tracy Dougherty Absent: Jessica Holtman Arleigh White Jennifer Long Les Schumake, Alternate Seth Johnson, Alternate City Representative: Cheri Bedford, Historic Preservation Officer Rob Vine, Deputy City Manager, City of Paris Duke McGee, Building Official Guests: Barbara Wilson Andrew Kerley Brad Archer Clay Spencer Carlton Cooper Spencer O'Connor Jeff White Michael Raulston Andrew Tumbo Elizabeth Zimmerman Mark Homer 1. The meeting was called to order by the Chairman at 4:05 pm. 2. No one came forward to speak at the citizen's forum. 3. The minutes of the January 10, 2024 were approved with one correction. The motion on agenda item # 7, part B was seconded by Commissioner Dougherty instead of Commissioner White. 4. Andrew Kerley came before the commission regarding the facade grant reimbursement request for repairs on First Baptist Church, 207 S. Church St, in the amount of $2500. He reported that the repairs on the front steps of the church have been completed. Commissioner Coyle made a motion, seconded by Commissioner Dougherty to approve the facade grant reimbursement. Motion carried. Ayes: 4; Nays 0 5. Spencer O'Connor came before the commission to request the facade grant reimbursement for 36 N. Plaza, Paris Community Theater in the amount of $5000. The fagade of the theater is being completely rewired due to an electrical fire. Commissioner Dougherty made a motion, seconded by Commissioner Vandiver to approve the fagade grant reimbursement. Motion carried. Ayes: 4; Nays 0 6. Carlton Cooper came before the commission Certificate of Appropriateness application for property located in HD 19, Property ID #14545, 446 Fitzhugh. Mr. Cooper brought a sample of the material he plans to use. It is wood and replicates the original wood underpinning of the structure. Commissioner Coyle made a motion, seconded by Commissioner Dougherty to approve the use of the wood material. Motion carried. Ayes 4; Nays 0. Mr. Cooper also requested a fagade request in the amount of $2,000. Commissioner Dougherty made a motion, seconded by Commissioner Coyle to approve the fagade grant. Motion carried. Ayes 4; Nays 0 7. Jeff White came before the commission to request reimbursement of incentive grant in the amount of $2,500 for property located HD-1Commercial District, Property ID #13690, 121- 123 Lamar Ave. He noted that due to fire codes, the address of this property is now 125 Lamar Avenue, Suites 100, 101, 200, and 201. Commissioner Vandiver made a motion, seconded by Commissioner Dougherty to approve the fagade grant. Motion carried. Ayes 4; Nays 0 Mr. White also requested a Verification of Construction Review for Tax Exemption for Rehabilitation of Historic Properties. Commission Coyle made a motion, seconded by Commissioner Dougherty to approve this Tax Exemption request. Motion carried. Aye: 4; Nay 0 8. Mark Homer came before the commission to request a Certificate of Appropriateness for the storefront repair located HD-1 Commercial District, Property ID#13624, 5 E Plaza. This property was heavily damaged when a vehicle drove through the front of the property. Mr. Homer plans to restore it to the pre -damaged condition. Commissioner Dougherty made a motion to approve the COA, seconded by Commissioner Vandiver. Motion carried. Ayes: 4; Nays 0 9. Mr. Andrew Turnbo came before the commission for an incentive request for property located at HD -2, Property ID #16589-931 S. Church ST. A minor COA has already been approved to minor repairs. Mr. Turnbo plans to remove the current asbestos siding and replace it with wood siding that replicates the original siding on the house Commissioner Coyle made a motion, seconded by Commissioner Dougherty to approve the COA. Motion carried Ayes: 4; Nays 0 10. Dr. Clay Spencer came before the commission to request a signage grant in the amount of $1,000 for Spencer Orthodontics, located at 134 SW Ist ST. The sign design has already been approved, but THC made a recommendation on the attachment of the sign to the building. Commissioner Dougherty made a motion, seconded by Commissioner Coyle to approve the grant in the amount of $1,000. 11. HPO Bedford reported that she is working on the Certified Local Government annual report to the THC. She had a meeting with the property owners around the First Street rehabilitation project. HPO Bedford will be transitioning out of her position with HPC and will be replaced by Duke McGee, City of Paris Building Official. She became HPO in 2015 with Joey Sleeper former Building Official resigned. HPO Bedford reported that Commissioner White has resigned from the HPC due to other obligations. Alternate Commissioner Les Schumake has also resigned since he has relocated to Sherman. The CLG grant to fund two registrations to the National Alliance of Preservation Commissions conference in West Palm Beach Florida. Commissioners Coyle and Dougherty will attend along with either HPO Bedford or in -coming HPO McGee. THC will continue to offer review of signs but will no longer design them for grant purposes. Wine Fest is April 13, 2024. The proceeds from Wine Fest fund grants for building improvements. The city continues to plan events for the 2024 Solar Eclipse. Liberty National Bank has sponsored the signs advertising this event. Lena Spencer painted the signs. One of the events planned the weekend before include a traveling Planetarium. 12. There were no future agenda items presented. Adjourn: Commissioner Coyle made a motion, seconded by Commissioner Dougherty to adjourn. Motion carried. The meeting adjourned at 4:42 pm. Ayes 4; Nays 0. Ryan MattthewsLLChai W Ryan , Chairperson MINUTES OF THE MAIN STREET ADVISORY BOARD PARIS CPTY COUNCIL CHAMBERS 107 E. KAUFMAN .. wwwwwwwwww..�. PARIS, IT AS 75460 TUESDAY, FEBRUARY 13, 2024 Present: Board Members: Greg Kee, Glee Emmite, Tyrone Hayden, William Walker City Representatives: Cheri Bedford, Main Street Manager; Rob Vine, Deputy City Manager; Absent: Board members: Kari Daniel, Seth Walker City Representatives: Mayor Reginald Hughes 1. Citizen forum: No one presented at citizens forum. 2. Review minutes from the October 10, 2023 -Chairman: A motion was made to approve the meeting minutes by Glee Emmite. Motion was seconded by Tyrone Hayden. 4 ayes, 0 nays 3. Discussion and possible action on the following Building Improvement Grant reimbursement: Mr. Spencer O'Connor represented Paris Community Theatre request for approval of funding for the restoration of the front windows of the plaza. The 2001 windows were completely rebuilt with new wood, and keeping the historic glass and the existing profile. The windows were made with Mortis and Tenon design, and photographs of the design were reviewed by the board. The PCT did expend the funds needed for a 50150 match in the amount of $5000. The building improvement grant was requested in July 2023 and project was completed within the one year for completion time frame of the grant. A motion was made by Tyrone Hayden to approve the grant reimbursement in the amount of $5000. Motion was seconded by William Walker. Motion carried 4 ayes, 0 nays. 4. Transforming Strategies Review: Chairman Kee gave a brief update of the Transforming Strategies adopted by the board. 5. Reports: a. Board Members Chairman Kee gave an update on Wine Fest planning, the new VIP experience and the fact that we are full now with vendors. b. PDA Glee Emmite gave an update on events in downtown- Stores will be open on Sunday April 7, before the Eclipse, and a commemorative postal cancellation station will be set up for the event along with a Historic Marker Dedication on the McDonald House c. VCC Becky Semple was not present to give a report, Cheri was able to get give a small update that the chamber is looking for sponsors for the 903 Concerts. Glee attended the hotelier meeting with Becky and they are preparing for the eclipse event. 6. Review Building Improvement Grant and Main Street Board Activities account information: The board reviewed Big Grant funds and the Main Street Fund accounts balances. Cheri made a proposal to combine the two accounts and make the accounting easier at the finance department. The grants and project funding would just go through one account, and all funding will be reviewed upon request project funding or when a Building Improvement Grant is requested. 7. Coordinators Report: The Main Street Board was asked to review the transforming strategies document, and Zook for their name on project leads, and begin to determine next steps for getting to work on their proposed projects. Other items discussed were going to MyGov for sign ups, grand theatre abatement, Paris Development Code Manual, 1 S` street stakeholders meeting. She also reminded everyone that there is an attendance policy for boards. 8. Future agenda items: No future agenda items discussed. Board adjourned at 5:31 p.m. (1UN$ tI�a j� s PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, February 20, 2024 5:30 P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer Ex -Officio Members Present: Reginald Hughes, Mayor Grayson Path, City Manager Clayton Pilgrim, City Council Liaison Staff Present: Maureen Hammond, Executive Director Lauren Trejo, Economic Dev. Specialist Adam Cawthon, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Guest(s) Present: Mary Madewell, The Paris News Abdul Waheed, Guest of Dr. Hashmi Call to Order Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation to order at 5:31 p.m. on Tuesday, January 20, 2024. Invocation Mr. Terrell gave the invocation. Welcome and Oi enin Remarks Chairman Bray opened by expressing appreciation to everyone in attendance. Citizens' Input Chairman Bray invited those present to speak during the Citizens' Input. No one came forward, and Chairman Bray closed citizens' input. Discuss and Consider Approval of the January 16 2024.Meeting Minutes Page 1 of 4 � r � f / f � l I I J // t(ll�/ri/ll/!/ ! l///l 11111% /%//%I //// /0/%%%%/ /rl,l//J ///, //%// /1000/ ,, %%%/%/�Ilfl 111111 ,lull ill/ 1111/,/%/! 111111 110 111 il0 r 1111/,1111/J TLt/t��lllllll�llf�� ll 11111 fl lll�lJ!llJl�lllll� JJ 11,1,1111 JJIIYlyl�!! l! , lulllODllllll/lllllllff�ll1llt��10 I �1 � >ll/Il��/ll/ll%ll/////// ////0 I/l/ %/ //////% %�% .//%� II/ %Illllllllllllllll � IJJ lli0 /////Illlllll �l1 �Illl>16f1111111 l L>(�� � l J �1„I 1,111 ( ll�'UIJ 1111111 1J„/yll1JJ111„JIf(1(111111111f111(1I111111111111111; l l (l lI 1l 11l�dJJ1�J�N�i Pe� OIIN@li� S !000/4 1Jf � l %; X 9 S Chairman Bray presented the January 16, 2024, meeting minutes for review and discussion. Dr. Hashmi made a motion to approve the minutes as presented. Mr. Terrell seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider Approval of the January 2024 Financial Statements Secretary and Treasurer Chase Coleman presented the approved financial reports ending January 31, 2024. Total assets were reported to be $9,806,542 and total liabilities were reported to be $2,205,938, leaving the PEDC in a total net position of $7,600,604. Mr. Coleman continued with the income statement for the month of January, citing the reported total revenue to be $193,503, of which sales tax totaled $175,340 and interest earned totaled $18,163. Mr. Coleman provided commentary, stating that sales tax continues to be strong. Mr. Coleman proceeded by presenting total expenditures, reported to be $52,637, along with interest expense reported at $3,943, leaving the PEDC with net income for the month totaling $136,923. Mr. Coleman then referenced a line item for fiduciary funds, clarifying this line item to be the PEDC's EDA Grant and stating that the Board recognizes monthly expenses to this grant of $1,630 in January, resulting in the PEDC's net income totaling $135,293. Mr. Coleman opened the floor to questions regarding the January financial report. Dr. Hashmi asked a question regarding the amount of interest paid toward the PEDC's loan with the City of Paris. Mr. Coleman provided response, stating that he did not have those numbers available at the time. Ms. Hammond added to Mr. Coleman's response, stating that the requested information could be made available for Dr. Hashmi. Dr. Hashmi continued with an additional question, asking if the interest paid toward the loan with the City of Paris was a monthly expense, to which Ms. Hammond responded that it was being paid monthly. Mr. Coleman clarified that the aforementioned interest expenses of $3,943 included the interest paid toward the City of Paris loan. Mr. Bray gave commentary, stating that since the loan's inception, it had been beneficial to both parties involved. Mr. Roddy asked an additional question regarding the loan's maturity, to which Mr. Coleman responded that the loan would adjust at the end of the current year. Mr. Bray opened the floor to further questions related to the January financial report. There were no further questions. Mr. Bray took a motion to approve the January financial report. Dr. Hashmi made a motion to approve the financial report as presented. Mr. Fendley seconded the motion. Vote: 7 -ayes to 0 -nays Re ort and Y2odates by Executive Director Maureen Hammond Personnel update: Ms. Hammond expressed excitement in introducing the newest member of the PEDC team, Adam Cawthon. She explained that Mr. Cawthon would be joining as the Executive Assistant. Ms. Page 2 of 4 f ' r ., i � =Amyr /.oluy ,. ,�✓ /P r �„r s,.fq y �, �r'i, ,1, .�,r,.f� Hammond provided information on Mr. Cawthon's background, stating that he was bringing a wealth of experience from his role at The Paris News, A4 Media, and PJ Trailers. Ms. Hammond concluded this update by welcoming Mr. Cawthon to the team. EDA Grant: Ms. Hammond relayed that the PEDC held a pre -construction meeting with J&L Paving a couple of weeks prior, having executed all necessary agreements. Ms. Hammond explained that J&L Paving is currently putting together their submittals and that construction is anticipated to begin in early March. Ms. Hammond also relayed that the PEDC is currently working on the EDA sign to be displayed in the Industrial Park. She explained that the sign must meet EDA specifications, and that the sign will contain both the PEDC and EDA logos. 2023 Audit: Ms. Hammond provided an update for the 2023 Audit, stating that McClanahan & Holmes had completed the audit and that the audit is currently under review. Ms. Hammond relayed that Brittany Martin would be presenting the 2023 Audit during the next PEDC Board Meeting to be held in March. There were no questions following the report and updates by Executive Director Maureen Hammond. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or another incentive to a business prospect described by Subdivision (1), to wit: a) Project Vine to Paris b) Project Lightening c) Project Lighthouse 2) Pursuant to Section 551.071 of the Texas Government code, Consultation with Attorney, to receive legal advice from Board's Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter. Chairman Bray convened the Board into Executive Session at 5:37 p.m. Reconvene into Open Session and Consider Action on Items Discussed in the Executive Session Chairman Bray reconvened the Board into an Open Session at 6:14 p.m. Chairman Bray expressed that no action was needed on items discussed in Executive Session. Discuss Future Agenda Items Page 3 of 4 r r i i Rit r „/He Chairman Bray opened the floor to discuss future agenda items. No items were brought forward for discussion. Closing Remarks, None Adjourn Mr. Fendley made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Chairman Bray declared the meeting adjourned. The meeting was adjourned at 6:15 p.m. Respectfully submitted, Adam Cawthon Executive Assistant Paris Economic Development Corporation Page 4 of 4 . 14 1 , rrljpi,� PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Depot Community Room 1125 Bonham St. Paris, Texas 75460 Wednesday, March 6, 2024 5:00 P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer City Council: Reginald Hughes, Mayor, District 2 Mihir Pankaj, Mayor Pro Tem, District 4 Shatara Moore, City Councilwoman, District 1 Gary Savage, City Councilman, District 3 Rebecca Norment, City Councilwoman, District 5 Clayton Pilgrim, City Councilman, District 6 Rudy Kessel, City Councilman, District 7 Staff Present: Maureen Hammond, Executive Director Lauren Trejo, Economic Dev. Specialist Adam Cawthon, Executive Assistant Legal Counsel: Casey Gain, PEDCAttorney Stephanie Harris, City Attorney City Staff: Grayson Path, City Manager Robert Vine, Asst. City Manager Doug Harris, Deputy City Manager Gene Anderson, Director of Finance Janice Ellis, City Clerk Call to Order Chairman Josh Bray called the special board meeting of the Paris Economic Development Corporation to order at 5:00 p.m. on Wednesday, March 6, 2024. Citizens' Input Chairman Bray invited those present to speak during the Citizens' Input. No one came forward, and Chairman Bray closed citizens' input. Page 1 of 2 1 �/ll �� f 0/0, a Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or another incentive to a business prospect described by Subdivision (1), to wit: a) Project Blue Fire Chairman Bray convened the Board into Executive Session at 5:01 p.m. Reconvene into O en Session and Consider Action on Items Discussed in the Executive Session Chairman Bray reconvened the Board into an Open Session at 6:35 p.m. Chairman Bray expressed that no action was needed on items discussed in Executive Session. Ad'ourn Chairman Bray made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Chairman Bray declared the meeting adjourned. The meeting was adjourned at 6.36 p.m. Respectfully submitted, Adam Cawthon Executive Assistant Paris Economic Development Corporation Page 2 of 2 i MINUTES OF THE TAX INCREMENT REINVESTMENT ZONE (TIRZ) BOARD MEETING OF THE CITY OF PARIS, TEXAS FEBRUARY 8, 2024 Board Members Present: Deputy City Manager Robert Vine Cody Head, Board Member Maureen Hammond, PEDC Director Thomas McMonagle, Fire Chief City Staff: Grayson Path, City Manager Stephanie Harris, City Attorney Cheri Bedford, Main Street Manager -Board Liaison Absent: Brandon Bell, Board Member Mihir Pankaj, Council Liaison Guests: Jordan Harper Miles Matthau 1. Call meeting to order. Deputy City Manager Robert Vine called the meeting to order at 3:02 p.m. 2. Citizens' input: No one spoke during citizens' input. 3. Minutes of the January 22, 2024 were approved; A motion was made by Ms. Hammond, and seconded by Mr. Head to approve the minutes with the following corrections. Item 4, second paragraph, the word absent be changed to vacant. Item 5: first sentence: Additional wording added for clarification: TIRZ receives 50% of citIT advaloremtaxes attributable to the incremental increase in valuation over the base year value Item 8: The first sentence to change them to the Board, then striking the second sentence beginning with Ms. Hammond, and changing to: There was a consensus on the board to out an item on the nenda ITforITdiscussion on the boundaries, rules and responsibjjj ies,w_and explore opportunities. Motion carried 4 ayes, 0 nays. 4. Receive and Act on Annual Report: The board received the TIRZ Annual Report outlined by Ms. Harris. A motion was made by Mr. McMonagle, and seconded by Mr. Head to approve and recommend the Annual Report presented by Ms. Harris to City Council to be placed on their February 26, 2024 meeting. Motion carried 4 ayes, 0 nays. 5. Discuss and make a recommendation of a TIRZ Chair to the City Council. A motion was made by Ms. Hammond to recommend Cody Head as Chairman of the TIRZ Board to City Council. Motion was seconded by Mr. McMonagle. Motion carried 4 ayes, 0 nays. 6. Discuss and act on revisions to the TIRZ boundaries for Zone One. Mr. Vine opened up the floor for discussion based on the amendment to the minutes to discuss and not act. Ms. Hammond expressed the first priority would be to continue dialogue, looking at the current project plan, and reviewing the projects list to be funded by this fund, as part of the Toole Plan. She suggested a good starting point would be a presentation by staff on Toole implementation progress. Mr. Vine recommended the board identify objectives along with an implementation plan and Mr. Head agreed, stating the need for a strategic plan to ensure the TIRZ board accomplished the goal for what it was intended. Mr. Path tasked Ms. Bedford with creating a report to bring back to the next TIRZ board meeting. No actions were taken. 7. Discuss and act on creation of Zone Two. This item was removed from the agenda. 8. Request for future agenda items: No future agenda items other than the report were added to the next agenda. Meeting adjourned at 3:16 p.m. MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS FEBRUARY 19, 2024 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, February 19, 2024, at the City of Paris Council Chambers, 107 E. Kaufinan St., Paris, TX 75460. Present: Absent: Board Members: Reeves Hayter Richard Thompson Ken Kohls Brandon Kearney City Representatives: Robert Talley — Code Enforcement Jacie Sparks — Community Development Secretary Cade Oats — Assistant Fire Marshal Robert Vine — Deputy City Manager Stephanie Harris — City Attorney Clyde Crews — Fire Marshal Board Members: 1. Call meeting to order. Chris Fitzgerald Kim Walker Mike Folmar Reeves Hayter, Chairman, called the meeting to order at 3:11 p.m. 2. Approve minutes from the meeting of January 15, 2024. Motion made by Richard Thompson, seconded by Ken Kohls, to approve minutes. Motion carried unanimously. 4-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: E. 710 NW 3'd; City Block 79, Block B, Lot 1 Owner: David Deleon; 1717 Connor Drive, Dallas, TX 75217 This has been tabled by Chairman Hayter due to the address being incorrect until the next meeting which will be held 3/18/2024. Building and Standards Meeting February 19, 2024 Page 2 A. 267 NE 2nd ; City Block 58, Block A, Lot 6 Owner: James Bolden, C/O Marcus Smith; 5423 Redbird Road, Phoenix, AZ 85083 Robert Talley stated he has had no contact with property owner but the certified return receipt was received. The structure has had a recent fire and is now unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Reeves Hayter, to follow staff recommendation. Motion carried unanimously. 4-0 B. 1710 NE 10"'; East Park Block B, Lot 14 Owner: Willie Bateman; 1213 rd St. Apt. 11, Paris, TX 75460 Robert Talley stated that the property owner is in agreement that the structure needs to be demolished. The structure has had a recent fire and is now unsecure. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 4-0 C. 341 SE 16"; City Block 102-B, Lot 3 Owner: Dale McComb Jr.; 1850 Airport Road, Paris, TX 75462 Robert Talley stated he has had no contact with property owner but the certified return receipt was received. The structure has had a recent fire and is now unsecure. The property also has junk and rubbish surrounding the exterior of structure. There was conversation between Ken Kohls and Robert Talley regarding building inspectors. Robert Talley's recommendation: Declare a nuisance, remove all junk and rubbish within 30 days, demo within 30 days, or city has right to do so. Motion made by Richard Thompson, seconded by Reeves Hayter, to follow staff recommendation. Motion carried unanimously. 4-0 D. 615 SE 25t"; Brookside Block 8, Lot PT of 10-13 Owner: Lavell Ray Hayes; C/O Pamela Dean, 615 25th St. SE, Paris, TX 75460 Robert Talley stated he has had no contact with property owner but the certified return receipt was received. The structure has had a recent fire and is now unsecure. #9 Building and Standards Meeting February 19, 2024 Page 3 There was conversation regarding fire time between Ken Kohls and Cade Oats. Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city has right to do so. Motion made by Reeves Hayter, seconded by Richard Thompson, to follow staff recommendation. Motion carried unanimously. 4-0 F. 2750 W Campbell; Cedar Hill Clock 4, Lot 5 Owner: Franciso Morano; 2750 Campbell, Paris, TX 75460 Robert Talley stated there has been no contact with the owner. There is junk and rubbish around entire property including but not limited to pallets, furniture, tires, camper that has been disassembled, etc. Robert Talley's recommendation: Removal of junk and rubbish within 30 days, or city has right to do so Motion made by Brandon Kearney, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 4-0 G. 913 Church; City Block 159, Lot 8 Owner: Church Street Inn LLC; 8231 HWY 217 South, Pattonville, TX 75468 Robert Talley stated this structure is in the Historic District. The structure is unsecure and is missing windows. Robert Talley's recommendation: Secure structure within 14 days, Repair structure within 30 days, or proceed with civil penalties. Motion made by Richard Thompson, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 4-0 5. Adjournment. There being no further business, a motion to adjourn was made by Board Member Reeves Hayter, and seconded by Board Member Richard Thompson. Motion carried, 4 ayes — 0 nays. Reeves Hayter, Chairman, adjourned the meeting at 3:38 p.m. Reeves Hayter, Chairman Paris Public LibraryAdvisory Board 02/21/2024 Meeting Minutes Call to Order: The regular meeting of the Paris Public LibraryAdvisory Board was called to order by Chairman Steve Hellmann at 5:00 p.m. Board members present were Steve Hellmann, Jennifer Cullum, Amy Watson, Kelvin Hicks, Myers Hurt, Melanie Loughmiller, and DeEtte Cobb. Also present were Library Director Connie Lawman, Deputy City Manager Rob Vine, and representatives from of the Friends of the Paris Public LibraryAudrey Mathieu and Jeanie Walters. II. Citizens Forum: Abigail Frank of Paris did not address the board with concerns but sat in on the meeting as an interested citizen. III. Approval: The minutes of the January 10th, 2024, meetingwas approved with the correction be made under Section VI(e): In the sentence "Jennifer Hollje also mentioned thathewould be availableto speakto homeschoolchildren during visitto the library.", the word "he" was replaced to "the astronaut." Myers made the motion for approval and Kelvin provided the 2nd IV. New Business: a. Staff Intro: Mauricio Ibarra was introduced to the advisory board. Mauricio began working for the library in January 2024 and was previously library volunteer. Rob asked Mauricio why he chose to work with the library. Mauricio responded, saying that he loves books and anything to do with books. He has an associate in arts, is bilingual, and wanted to do something that allows him to help his community. He is alrea dy assisting non-native speakers with a variety of forms a nd opportunities that may otherwise be missed without the help of a bilingual staff memberfrom the library. Audrey asked Mauricio's opinion as a 25 -year-old, if there was anything he wished he could see more of in the library, to which he responded sayingthat he would more horror. Myers asked him if he's a writer and Mauricio said yes when he was taking classes at Paris Junior College. He enjoys writing movie reviews forthe horror genre. Steve asked if the amount of Spanish language titles available at the library are sufficient. Mauricio said that while the collection is notvery big, there aren't many patrons who come to the library for it, so it's comparative. Connie asked Mauricio if the collection should be moved from its current location in the Children's Library to another place for better visibility, to which responded yes. b. Strategic Goals: Connie listed several strategic goals forthe library: i. A public printer with a payment kiosk. This would alleviate thewasted inkthat is currently happening. ii. A game collection available through circulation. The games would be stored in clear bins, with the patrons responsible forthe items as they would be with any other items checked out. iii. New carpet and paint throughout the building. iv. A part-time cleaning person. V. End -cap slats for additional shelving, providing more much-needed space. vi. Culling the entire library collection every three years, with children's materials being every five years. vii. Inventory every two years. viii. Chromebooks and charging carts. This is listed as a huge need. Connie also included under the strategic goals forthe library, Expanding Access, which the board brainstormed ideas including: i. Steve suggested expanding the library hours. Connie stated thatthe staff wants to decrease hours. Steve suggested staying open after hours to make the library more available to the community. Jeanie agreed, statingthatthe library could be open for clubs thatwantto use the space. ii. Audrey suggested expandingdigitalaccess. iii. Conniewould liketo expand the blind print and disabled services for patrons, with a directory in the lobby. iv. Connie also suggested connectingwith Paris Metro, to offerfree rides to the library for children ages 12-18 in the summer. V. Audrey would like more storywalks. vi. Steve would liketo have a program that sends books to the local rest homes. Rob asked if children could read to the nursing home residents in the main room. Connie responded, saying this would be a greatvolunteer opportunity. vii. Connie stated that a Teen Advisory group will begin on February 29th. viii. Steve asked the board to pause on further discussion of the strategic planning at 5:40 p.m., so that the other items on the agenda could be addressed. c. Eclipse: Connie told the board that the library's theme for March is everything to do with the eclipse. The library updated decorations to reflect the upcoming eclipse, as well as having a countdown clock. The collection contains a variety of offerings related to the eclipse. The library is also providing free pairs of eclipse glasses for all new card holders and program attendees, while supplies last. There are 1800 available. Other program offerings from the library for the eclipse are crafts, hands-on activities, a book club forAll the Light We CannotSee, BINGO After Dark, and on the day of the event, the librarywill have chalk and strainers available for tracing crescent shapes. On Good Friday and the following Saturday, the librarywill be closed. The traveling planetarium will be open to the public, which the library assisted with the event and donated a portion of the budgetto help make it happen. This planetarium will be free to the public. V. Friends of the Library Report: a. Author Talk: Audrey said that the next author talk will be with Madeline Miller, author of Circe and Song of Achilles. This will take place at via Zoom at the libraryon March 21 st at 6:00 p.m. b. Staff Appreciation: The Friends are working on providing a staff appreciation during the month of April. c. Astronaut: Dr. Kjell Lindgren was scheduled to visit Paris but will have to reschedule, due to a rocket launch. If he can still do an in-person rescheduling, it will take place in the fall. d. Treasury Report: Jeanie informed the board thatthe Friends paid for services and the balance of $19,000 decreased to $16,000. VI. Director's Remarks: a. Stats and Budget: Connie stated that there was an error made on the stats for the month. The number of librarycards was incorrectly listed as 16,430. That number is 12,430. She remains proud of the current library stats. The board packetfor the month of February does not include a budget sheet because the Director of Finance for the City of Paris is currently working on re -coding the budget sheet. Rob stated that this is being done to help provide clarity and accuracy. With no further comments, the meeting was adjourned at 6:19 p.m., with Melanie making the motion and Kelvin providing the 2nd The next meeting of the Paris Public Library Advisory Board will be held on Wednesday March 20th, 2024, beginningat5:00 p.m. Submitted by: Jennifer Cullum Secreta ry