12 - Belford Demolition Change Order 3Item No. 12
Memorandum
TO: Mayor, Mayor Pro Tem & City Council
Grayson Path, City Manager
Robert Vine, Deputy City Manager
Doug Harris, Assistant City Manager
FROM: Todd Mittge, P.E., City Engineer
SUBJECT: BELFORD BUILDING DEMOLITION CHANGE ORDER No. 3; LEVEL
HEIGHT OF NORTH WALL
DATE: April 22, 2024
BACKGROUND:
The Belford Building, located at 260 South Main Street, has been in a state of dilapidation with
portions having collapsed, and needed to be demolished, it was therefore been deemed a public
safety hazard. The City of Paris has an existing and valid demolition order, from the Buildings and
Standards Commission, against the Belford Building. All appeals of this order were exhausted. In
addition, the 6th District Court has applied a Judgement Lien for Civil Penalties, which are
continuing to accrue. Through communications with the owner, there have been no known plans
by the owner to act on this issue.
On September 26, 2022, the City Council approved a Professional Service Agreement with Jason
Hart Engineering, PLLC, to design the demolition of the Belford Building, to be followed by open
bidding to select a contractor to perform the work.
On January 9, 2023, the City Council approved Amendment 41 to this Agreement to include
asbestos related services.
On January 23, 2023, the City Council approved Amendments 42 and #3 to this Agreement to
include the South Main Acquisitions, LLC (SMA) building to the immediate north at 230 South
Main Street, as well as an agreement with SMA for the demolition of this building. A series of
discussions and negotiations were held between the City and SMA through August 2023, as a
result, both parties agreed upon allowing the City of Paris to purchase and plan for demolition of
the building from SMA. Per terms of the agreement between the City and SMA, the brick wall on
the north side of the property is to remain in place for historical purposes. The height of this wall
is approximately 8 feet.
On November 13, 2023, the City Council approved award of the bid to the Lloyd D. Nabors
Demolition, LLC, and work began on Friday, December 1, 2023.
On December 11, 2023, the first change order was approved for $13,500.00 to salvage the antique
chains and stars which held up the awning in front of the Belford building, along South Main.
On February 12, 2024, the City Council approved Change Order No. 2. This change order resulted
in a reduction of $86,850.00 to demolition contract fees, for an overall contract amount of
$514,650.00. This reduction was accomplished by removing demolition and rebuild of the north
wall from the scope of services; during demolition it was determined the north wall could be
retained.
STATUS OF ISSUE:
Lloyd D. Nabors Demolition, LLC base bid was $493,500.00, with an additional cost of
$94,500.00 to retain the north wall per terms of the agreement with SMA, for a total of $588,000.00
for the project. Lloyd D. Nabors Demolition, LLC included in their submittal an add -alternate of
$13,500.00 for salvage of the stars and chains; this is reflected in Change Order No. 1, presented
to, and approved, by City Council at the December 11, 2023 meeting. Approval of Change Order
No. 1 resulted in a total contract amount of $601,500.00. Change Order No. 2, presented to, and
approved, by City Council at the February 12, 2024 meeting, removed demolition and rebuild of
the north wall from the scope of work, decreasing the demolition contract amount to $514,650.00.
Following demolition, the north wall remained, but not at uniform height. Per the agreement with
SMA, the north wall was to be at a height of 8'. SMA agreed to deviate from this requirement, as
long as the top of the north wall is level and at a uniform height. Lloyd D. Nabors Demolition,
LLC has quoted $7,500.00 to perform the work necessary to level the north wall and bring it to
uniform height. With Change Order No. 3, the overall contract amount with Lloyd D. Nabors
Demolition, LLC is $522,150.00.
BUDGET:
The contract amount of $522,150.00 paid from the American Rescue Plan Act (ARPA) funding;
this amount reflects Change Order No. 1, Change Order No. 2 and Change Order No. 3.
OPTIONS:
1. Authorize the City Manager to sign Change Order No. 3 with Lloyd D. Nabors Demolition,
LLC.
2. Request additional information and/or deny authorization of Change Order No. 3 with
Lloyd D. Nabors Demolition, LLC.
RECOMMENDATION:
1. Authorize the City Manager to sign Change Order No. 3 with Lloyd D. Nabors Demolition,
LLC.
CHANGE ORDER
No. 3
Project: Belford Building Demolition _www Date of Issuance Ararilw22„ 2024
Contract For: Demolition ofw4-story Belford Buildigg_gt 260-S. MainStreetand a6acent 1-sto bry uilding_mm
OWNER:.CitV of Paris ......_,... Contract Date. November 13 2023,,, _ ww
Address: 135 Southeast Vt Street Paris Texas 75460
CONTRACTOR: ,Lloy ! D. Nabors Demolition LLC
Engineer: Jason Hart Engineering PLLC — Engineer's Project No. 2251...
You are directed to make the following changes in the Contract Documents. Each Change Order shall be specific and final as
to prices with no reservation or other provisions allowing for future additional money or time as a result of the particular changes
identified and fully compensated in the Change Order.
Desc._ bring to d D. m m hors Demolition LLC to su��c-1 all man Lower
a d er' &ment to perform he work and will remoon of north ve debns from thework site.
m height Llovd D Na
Purpose of Change Order: Adjust project oost_based on items listed in the Description above
Attachments:
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME:
Original Contract Price Original Contract Time:
$ 588 000.0. ..... N/A
nge Orders)(s or Date Range,p
Net price change—from previous Ch���a-Net c
hange from previous Change Orders:
Extras
ate $ 11500.00
Credits tt ddate $ (86,850.00a ...... .................... N/A _.
Net $ 0..... (Days)
Contract Price prior to this Change Order: Contract Time prior to thi�����
..,... �� .mm�_�_.
s Change Order:
$ 514.650.00 ....,.,........ N/A
..............
or Date
Net Increase (Decrease)mChange Order:Increase (Decrease) of this Chan ✓LL Net Inc 'ys se) o
_ of this Change Order:
. . .. . .
�Da
$ .................... 0
(Days) _m
Contract Price with
hall approved Change Orders. Contract Time with all approved Change Orders:
$ 522150.00 _ N/A
Cumulative Contract Increase (Decrease) 11. 199) % D a ys or Date Range)
........ .,...
Original Funds Available For Change Orders:
$, N/A .. ............................
Remaining Funds Available For Change Orders:
$ N/A ......
Additional Funding, If Necessary:
$ N/A
Signature of the CONTRACTOR indicates that he/she has read this Change Order from and any referenced attachments and
that he/she is in agreement herewith, including any adjustment in the Contract Price or Contract Time.
Recommended: Approved: Approved:
ii .. ...
m .. ..........
...............
( 9 ) (OWNER) (CONTRACTOR)
Date: April 22 2024 Date: Date:
June 21, 2023 ITEM A-7 CHANCE ORDER Belford Building Demolition