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13 - Annual Concrete Demolition and Construction BidsItem No. 13 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: M.A. Smith, Public Works Director Mike Wade, Streets Department Superintendent SUBJECT: ANNUAL CONCRETE DEMOLITION AND CONSTRUCTION BIDS DATE: April 22, 2024 BACKGROUND: This is the annual bid for curb/gutter, standard driveway approaches, and reinforced concrete sidewalks to be used primarily, but not exclusively, by the Street Division, Water Distribution, Sewer Maintenance, and Parks Divisions of the Public Works Department. If other departments are in need of concrete work, we attempt to utilize bid pricing through this contract as it applies. The bid tabulation sheet is attached for details of the bids. STATUS OF ISSUE: The City of Paris Public Works Department received two sealed bids for concrete work and would like to award the bid to the lowest responsible bidder pursuant to Resolution 2020-052 for construction project bidding. Contract period will be from May 1, 2024 through April 30, 2025. The lowest bid was for Pridemore Construction. The City awarded last year's bid to Pridemore as well and is pleased with their performance. BUDGET: Funding is budgeted in the various Public Works Departments' budgets. It is important to note that this is an as -needed agreement. The City only utilizes this agreement when concrete work is needed, therefore the ultimate expenditure will depend on need and budget. The bid is based on estimated and historical quantities in order to give us a means of comparing pricing fairly between bidders given state procurement requires lowest bid in this instance. Unless it is determined to be appropriate under state law and to the City's advantage, this bid does not cover any bonded or large capital projects that the City may choose to pursue; those would most likely be covered as standalone procurement processes. OPTIONS: 1. Award the annual as -needed concrete construction bid to Pridemore Construction and authorize the City Manager to sign the agreement. 2. Request additional information regarding the bidding process. 3. Reject the lowest bid and advise staff as to next steps. RECOMMENDATION: 1. Award the annual as -needed concrete construction bid to Pridemore Construction and authorize the City Manager to sign the agreement. CITY OF PARIS Pridemore Construction Richard Drake Constr Cole Pridemore Tex Horton 2024-2025 CONCRETE BIDS 600 CR 22920 6290 Hwy 271 N Paris TX 75460 Powderly TX 75473 903.495.2488 903.732.4781 Item 6" typical curb and gutter �LF Linear Ft. $39.60 $37.35 Quantity 4500 Removal 4500 $7.80 $7.00 $47.40 $44.35 EHETotal Subtotal $213,300.00 $199,575.00 WPA style curb and gutter (Linear Ft. $59.00 $65.10 Quantity 50 LF -Removal i50 $9.00 $8.50 Total $68.00 $73.60 Subtotal $3,400.00 $3,680.00 Driveway apporach installation Sq. Ft. $12.00 $13.35 Quantity 4000 SF Removal 4000 $2.40 $3.35 Total - $14.40 $16.70 'Subtotal $57,600.00 $66,800.00 Sidewalk city standard Sq. Ft. $10.20 $11.45 Quantity 2500 F Removal 2500 $2.00 $3.70 Total $12.20 $15.15 Subtotal $30,500.00 $37,875.00 Valley gutters Sq. Ft. $17.10 $15.55 Quantity 2500 SF ,Removal 2500 $6.60 $7.15 ',Total $23.70 $22.70 iSubtotal $59,250.00 $56,750.00 Concrete street repairs Sq. Ft. $12.70 $17.23 Quantity 200 SF Removal 200 $9.50 $7.12 (Total $22.20 $24.35 Subtotal $4,440.00 $4,870.00 Total Cost $368,490.00 $369,550.00 AGREEMENT FOR CONCRETE DEMOLITION AND CONSTRUCTION STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § This Agreement for Concrete Demolition and Construction (the "Contract") is made and entered into by and between Pridemore Construction, 600 CR 22920, Paris, TX, a limited partnership (hereinafter referred to as "Contractor") and the City of Paris, Texas, a home -rule municipal corporation (hereinafter referred to as "City") to be effective from and after the date herein provided. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties hereto agree as follows: I_L#M-W XetIITA A17,110 The effective date of this Agreement shall be May 1, 2024, and the Agreement shall terminate on April 30, 2025. II. CONTRACT DOCUMENTS That the contract documents which are hereby made a part of this Agreement by actual attachment and are incorporated herein by reference hereto are as follows: Exhibit 1 Notice to Bidders and Request for Bids (containing bid specifications) Exhibit 2 Bid Form and Proposal submitted by Contractor III. THE WORK Contractor shall provide all labor, supervision, materials and equipment necessary for concrete demolition and construction in the City of Paris in accordance with the Notice to Bidders and Request for Bids attached hereto as Exhibit 1, together with the Contractor's Bid Form and Proposal attached hereto as Exhibit 2; provided, however, that in the event of a perceived conflict or ambiguity between the Agreement and the contract documents, the provisions of this Agreement, the Notice to Bidders and Bid Specifications, and Contractor's Bid Form and Proposal shall control, in that order. The approximate value of the services to be provided hereunder is THREE HUNDRED SIXTY- EIGHT THOUSAND FOUR HUNDRED NINETY AND NO/100 DOLLARS ($368,490.00) and shall not exceed that amount unless mutually agreed to by the parties in writing. Contractor4 " -, days following receipt of a Notice to Proceed or work order from the City. Contractor to -'„ in accordance with the work orders received. The City shall pay Contractor in current funds for work completed and accepted by the City in accordance of this Contract. Thispricecontract d Contractor shall be entitled to payment for quantities completed and accepted by the City at unit prices submitted by Contractor in Contractor's proposal attached hereto as Exhibit 2. Contractor recognizes g;' commence upon the effective ',' That Contractor must, at all times during the term of this Agreement, keep and maintain in full force and effect a policy or policies of insurance, providing at least $500,000.00 per occurrence and $1,000,000.00 aggregate for bodily injury (including death), and damage or destruction of property, indemnifying all persons for any and all damages, personal injuries, or property damages sustained as the result of the return receipt requested, addressed to the City at the following address: City Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037. The Contractor and its sureties shall defend, indemnify, and hold the City, its elected officials, officers and employees harmless from all suits, actions or claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons or property on account of the operations of the Contractor, his agents, employees or subcontractors; or on account of any negligent act or intentional wrongful act or omission of the Contractor, his agents, employees or subcontractors in the performance of said contract; or on account of the failure of the Contractor to provide the necessary barricades, warning lights or signs; and Contractor and its sureties shall be required to pay any judgment, with cost including attorneys' fees, which may be obtained against the City growing out of such injury or damage. The Contractor likewise covenants and agrees to, and does hereby, indemnify and hold harmless the City from and against any and all injuries, loss or damages to property of the City during the performance of any of the terms and conditions of this Contract, whether arising out of or in connection with or resulting from, in whole or in part, any and all alleged acts or omissions of officers, agents, servants, employees, contractors, subcontractors, licenses or invitees of the City. VII. PERFORMANCE AND PAYMENT BONDS With the execution and delivery of the contract, Contractor shall furnish and file with the City in the amounts herein required, performance and payment bonds in accordance with Section 2253 of the Texas Government Code and Article 7.19-1 of the Insurance Code, as amended. The sureties shall be listed in the most current Federal Register Treasury List. The City reserves the right to reject any and all sureties. 1�/III`I�7�»►1�7=T`tiii<•Z•7��ii�_[•�%77 Contractor covenants and agrees that Contractor is an independent contractor and not an officer, agent, servant or employee of City; that Contractor shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants; that the doctrine of respondeat superior shall not apply as between City and Contractor, its officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. IX. TERMINATION City shall have the right to unilaterally terminate this agreement at any time and for any reason upon thirty (30) days written notice to the Contractor. X. CHOICE OF LAW VENUE• CONTRACT INTERPRETATION The parties agree that the laws of the State of Texas shall apply to this Agreement, and that it is performable in Lamar County, Texas. The parties further agree that exclusive venue shall lie in Lamar County Texas. XI. ENTIRE AGREEMENT; AMENDMENTS, SUCCESSORS AND ASSIGNS This Construction Agreement, including the contract documents listed in Article II herein, represent the entire and integrated agreement between City and Contractor, and supersedes all prior negotiations, representations, or agreements, either written or oral. This Construction Agreement may be amended only by written instrument signed by both City and Contractor. This Construction Agreement is binding upon and shall inure to the benefit of the parties hereto and their respective successors. XII. Form 1295 Contractor, in compliance with the laws of the State of Texas, will execute and file Form 1295, notice of interested parties, which can be found on the website of the Texas Ethics Commission at gg�)NvvNA�.e' ��� . a .qm m LIS)f�gin ib/(' WkFle�Re,!j w,w- XIII. Mandator Non -Boycott and other Provisions Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Section 2271.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 13, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 19, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 19, 871h Texas Legislature, or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87th Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Subchapter F, Chapter 2252, Texas Government Code, Contractor certifies that Contractor is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. IN WITNESS WHEREOF, the parties have executed this Construction Agreement upon the year and date indicated below their signatures hereto. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney CITY OF PARIS, TEXAS Grayson Path, City Manager Pridemore Construction, Contractor By: Title: ACKNOWLEDGMENTS BEFORE ME, the undersigned authority, on this day personally appeared Grayson Path, City Manager of the City of Paris, Texas, known to me to be the person whose same is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of April, 2024. Notary Public, State of Texas STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared of Pridemore Construction, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of April, 2024. Notary Public, State of Texas EXHIBIT 1 RECEIVED City of Paris City Manager BID FORM CONCRETE DEMOLITION AND CONSTRUCTION T1me:.__ _ -° .. — MAY 1, 2023 — APRIL 30, 2024 Name of Contractor: Address: j='L_ . �, _ Phone Number: d 9. The following bid form contains estimated quantities for bidding purposes. The City of Paris does not guarantee these quantities as exact amounts for purposes of actual work to be performed from May 1, 2023 to April 30, 2024. If the bidder does not wish to bid on an item below, please write "No Bid" on the line provided. The Bidder hereby states that the following is in compliance with the RFB Specifications and Requirements and is bid as unit prices and not lump sum. A. Curb and Gutter Installation —City Standard, V— Estimated Quantity: 4,500 L.F. $ S740 per L.F $ /.a0 -per L.F. Removal and Disposal $ ......'7 . _ . Total price B. WPA Style Curb And Gutter To Match Existing Installation —Estimated Quantity: 50 L.F. $ �� dD ......�.per L.F. $ w.... per L.F. Removal and Disposal *C Total price C. Driveway Approach Installation — City Residential Standard — Estimated Quantity: 4,000 S.F. $_,_ ��' �...........,.P per S.F. $ �' yo per S.F. Removal and Disposal / fit) Total price D. Sidewalk — City Standard Estimated Quantity: 2,500 S.F. $ 0 _ per S.F. per S.F. Removal and Disposal Total price Page I I of 26 E. Valley Gutters —Estimated Quantity: 200 S.F. $ ..._e�..� ..._.,.. .. per S.F. $ per S.F. Removal and Disposal Total price F. Concrete Street Repairs - Estimate Quantity: 1,000 S.F. $ ..... _..m. _ per S.F. __ per S.F. Removal and Disposal Total price Signature: .... .. ,_: Name: pf 4AAAY Y (on S -1x id CCj Title: Q."�� ... ...__ .....u.. Date: _..., e7,..... __ ............ Page 12 of 26 Project #3 Project #4 Project #5 �� . �d u�- ��►� ... .. _��. F .....�. B. List any lawsuits; administrative or arbitration proceedings to which you have been a party in the last three (3) years. Give the style of case, number and names and addresses of the other parties. Page 19 of 26 C. Provide three (3) credit references, one of which must be a financial institution. Reference #I Reference 42 Reference #3 ��1U N• Co I f�i i ato vide, v D. Provide the name and address of each Workers' Compensation insurance carrier(s) for the last five (5) years, WC Carrier 41 TU—U Y .... . ._. ...� .....�.... a;._... _ . WC Carrier #2 WC Carrier #3 _-- ...... __..._. ........_. _ .... _ .... l i �A H r)Y-- VVI (17JY "° 1506 WC Carrier #4 WC Carrier 45 Add an additional sheet if more. E. List claims made against you by your employees or third parties for personal injury, death or property damage on projects listed in Item A. Project#l... �, . ... _..... .. .. ................. _.,_v. .._ ...... Project #2 Page 20 of 26 ANO& . Project #3 Project #4 Project #S Page 21 of 26 APPENDIX `B" SAFETY RECORD SURVEY Please circle the number that best represents your rating of performance with regard to the above "Bidder". l=Poor 2=Average 3=Good "°,...W4=Ex0lj011t-) 1. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 1 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 3. Did the bidder show character, rosponsibiiity, integrityood reputation and experience? 1 2 3 l 4 J Company Name: Authorized Signature: Date: ww. � a ', . Page 22 of 26 1QVtSi0l1 APPENDIX "B" SAFETY RECORD SURVEY PROJECT #2 Name of Bidder: _.. Sent To: w Name: ..._.._._ .__ ..._... a__.....__..... mm.., ._ _ ..µ Address: Phone: Project: _� �•�", ��m„ �,µ.•,�� Please circle the number that best represents your rating of performance with regard to the above `Bidder". 1=Poor 2=Average 3 ---Good C4=)xcellent 2. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 2 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 3. Did the bidder show character, responsibility, integrity, ^good reputation and experience? 1 2 3�i,,,, nA Company Name: Authorized Signature, / Date: Page 23 of 26 PROJECT O er: Name of Bidd�. ��..�.. rini/r� ... �., Sent To: Name: Address: Phone: _ ... ..__ ... _m ....... . _— ..m .�.�.. ��iNy slate FM Project: _�v,lm ... m �___-- Please circle the number that best represents your rating of performance with regard to the above "Bidder". 1=Poor 2=Average 3=Good 4=Excellent 3. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 3 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 (4) 3. Did the bidder show character, responsibility, integrity, od reputation and experience? 1 2 3 L,4 CompanyName: a 14,E �!A ��Q�_ _ ....a ............... Comp Signature: � _... ...... Authorizedg w.._ . Date: . ...... Page 24 of 26 APPENDIX `°B" SAFETY RECORD SURVEY PROTECT ##4 Name of Bidder (6 Sent To: � � ........ Name: ...... ....... Address:_mm. ._................ ... .... . . . . ...... ...... � � ..._.... ..._.. .�. .. __._.. _ Phone: Project: Please circle the number that best represents your rating of performance with regard to the above "Bidder". 1=Pnnr 9=Average 3=Good 4=Excellent LI 2. 3 Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? /f� 4 2 3 / 4/ Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 Did the bidder show character, responsibility, integrity, good reputation and experience? 1 Company Name: Authorized Signature: Date: Page 25 of 26 Name of Bidder: Sent To: Name: Address: Phone: Project: APPENDIX "B" SAFETY RECORD SURVEY PROJECT #5 U � - /L;_1 /LI _ 6_°1 P ` .. _.W.. _ ......- Please circle the number that best represents your rating of performance with regard to the above "Bidder". l=Poor 2=Average 3=Good 4=Excellent 5. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 5 2 3 E .....4 % 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 6 l 1 2 3 3. Did the bidder show character, responsibility, integ�,"` god reputation and experience? l 2 3 (, 4 0 Company Name: Authorized Signature: Date: Page 26 of 26 SIGNATURE AFFIDAVIT Please,pinclude this sigature, affidavit with your submittal. The undersigned, submitting this response, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Bids, and thereby declares that the attached submittal is in conformity therewith. Submittal shall provide the complete information requested above. Include the legal name of the firm and signature of the person legally authorized to bind the firm to a contract. Firm Date........�._._.....�.......�....�_...._....__.._....... ..... ....� _908 `... ~ Telephone �... n°rt%.5" Vl !fit C/vl l G .�Ohn Email Page 7 of 26 ATTACHMENT I NOTICE TO ALL CITY VENDORS AND ALL POTENTIAL CITY VENDORS: On b4ay 23, 2005, the Texas Senate passed House Bill 914, adding Chapter 176 to the Local Government Code, and imposing new disclosure and reporting obligations on vendors and potential vendors to local governmental entities beginning on January 1, 2006. Failure to abide by these new statutory requirements can result in possible criminal penalties. The City of Paris is requiring you to complete the attached Conflict of Interest Questionnaire (C1Q) Form, prepared by the Texas Ethics Commission, at the direction of the legislature and strongly recommends you become familiar with House Bill 914. The City of Paris will not provide any further interpretation or information regarding these new requirements; however, you may contact the Texas Ethics Commission at btrn-//wwwqjhics-state.tx.us/ or at 1-512-463-5800. Please remit the CIQ form below with your response. Thank you. Page 8 of 26 CONFLICT OF INTEREST� QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This de to the law by H.B.3 84th� Leg., Regular Sass n. � ® E q OFFICEUSONLY questionnaire reflects changes ma This questionnaire is being riled in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1.8) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law This questionnaire must be filed with the records administrator of the local governmental entity not later than the 71h business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006. Local Government Code. An offense under this section is a misdemeanor. Name vendrwho has a business relationship with focal governmental entity. _Jffl� 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Narne of local government officer about whom the information Is being disclosed. Name of Officer f Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and 8 for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receW taxable income, other than investment inoorne, from the vendor? ED Yes No B. Is the vendor receiving or likely to receive taxable Income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? a Yes ZNo 6 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership Interest of one percent or more. _Nont, mo w. as described i Section or has given the l excluding gifts described f 5 the .. r one or _,...� .�... Check This box it the vendor has given the local government officer ,mm � gg�.,n� or a family member of the officer one or more gifts Section 176.003(a-1). IT ,k M „�i 1 , , , �/'�9%j ! `� atei,,' irrom ri, i fu7j) —m �� To _ Form provided by Texas Ethics Commission www.ethicsstate.tx.us � Revised iIW2015 Page 9 of 26 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at httpY/www.statutes.logis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code 175.0011-a}: "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A} a transaction that is subject to rate ar fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person That is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code176 003fa(2Aand Bic (a) A focal government officer shall file a conflicts disclosure statement with respect to a vendor if: r+s (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (1) a contract between the local governmental entity and vendor has been executed: or (ii) the local governmental entity is considering entering into a contract with the vendor, (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (1) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code 175.006 and (a-111 (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.etnics.stamix.us „e-- . Page 10 of 26 EXHIBIT 2 INVITATION 1 SSS FOR THE DEMOLITION AN1 CONSTRUCTION O CURB/GUTTER, STANDARD DRIVEWAY f AND REINFORCED f •SIDEWALKS FOR THE STREETDIVISION OF PUBLIC f DEPARTMENT I I,. 16yatim CITY OF PARIS DEPARTMENT OF PUBLIC WORKS SPECIFICATIONS FOR DEMOLITION AND CONSTRUCTION OF CURB/GUTTER, CONCRETE SIDEWALK AND STANDARD DRIVEWAY APPROACHES Requirements: It is estimated that 5,000 linear feet of Curb and Gutter, 4,000 square feet of Driveway Approaches and 2,500 square feet of Reinforced Concrete Sidewalk will be repaired during the period of May 1, 2024 through April 30, 2025. Exact quantities or feet cannot be determined, but best estimates are as indicated above. Quantities may be increased or decreased to meet the requirements of the Street Operations Division of the Public Works Department during the period shown above. Minimum quantities are not guaranteed. Demolition and co S�ecificatians/Re S►m on of Curb/Gutter, Standard Driveway Approaches and Concrete Sidewalk must conform to the following guidelines and attached drawings. 1. Concrete Curb and Gutter: All concrete used for curb and gutter in the City of Paris will have a cement content of not less than 5 sacks of cement per cubic yard of concrete and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit price bid for curb and gutter shall include 3 #3 bars of reinforcing steel. All loose material between the form will be removed and the grade wetted prior to the placing of the concrete. An approved curing compound shall be applied to the surface in accordance with Section 6. 2. Concrete Valley Gutters: All concrete valley gutters shall have a thickness of six (6") inches. Concrete valley gutters shall be reinforced with #4 bars on eighteen (18") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Section 6. 3. Reinforcing Steel: All reinforcing steel used on this project shall comply in all respects to Item 440, "Reinforcing Steel" of the Standard Specifications for Construction of Highways, Streets, and Bridges as adopted by the State Department of Texas" on June 1, 2004. Payment for reinforcing steel shall be considered subsidiary to the various bid items. 4. Concrete Driveways: Driveways shall be composed of concrete having a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit bid price shall also include #3 bars of 12 inch, or 44 bars on 18 inch centers both ways. An approved curing compound shall be applied to the surface in accordance with section 6. 5. Concrete Sidewalks: A. Materials: Sidewalks shall be constructed of concrete with a minimum cement contents of 5 sacks of cement per cubic yard of concrete, 3% entrained air, and a compressive strength of not less than 3,000 pounds per square inch at 28 days. Reinforcing steel shall be #3 bars on 18" centers both ways located two inches (2") below the top surface of the sidewalk. As soon as the concrete has obtained its initial set, a white pigmented approved curing compound shall be applied. B. Construction Procedure: In general, the grade of the sidewalks shall be established with respect to the curb. Forms shall be set for all sidewalk and shall be true to line and grade. Forms shall be set to provide a minimum cross slope of '/ inch per foot across the sidewalk toward the street. All forms shall remain in place at least twenty-four (24) hours. The plane of all joints shall make a right angle with the surface of the pavement. No joints shall have an error in alignment of more than one-half (1 /2") inch at any point. The edges of the slab at all joints, except where joints are sawed, shall be rounded with an edger having a radius of one- quarter (1/4") inch, except as otherwise shown on the plans. The edging shall also be done symmetrically on each section with plane of the joint. Longitudinal expansion joints, joints used to separate new from old concrete, and joints around all fire hydrants shall be made of conventional one-half (1/2") inch asphalt expansion joint material extending completely through the concrete unless otherwise specified on the plans. Contraction joints shall be made in the sidewalk at regular intervals, such intervals generally being equal to the width of the sidewalk. The contractor shall grade or fill, as necessary, along the sidewalk to match the existing ground. Care Ai 11 be used to insure that adjacent property outside the right-of-way line is protected. 6. Curing: All concrete shall be cured by protecting it against loss of moisture for a period of not less than seventy-two (72) hours. Immediately after the surface water sheen has disappeared, impervious membrane curing compound shall be applied uniformly to the surface of the pavement. The membrane curing compound shall be sprayed in one application at a rate of not less than one gallon to one hundred eighty (180) square feet of pavement area. The concrete surface to which membrane curing compound is applied shall be protected from abrasion or damage which results in perforation of the membrane film during the first seventy-two (72) hours after application. After removal of forms, the sides shall be coated with membrane curing compound prior to the banking of earth against them. The curing method as herein specified does not preclude the use of any of the other commonly used methods of curing, and the Engineer may approve them if so requested by the contractor. Payment for curing is considered subsidiary to other bid items in this contract. 7. Approved bidder is responsible for the demolition, disposal and cleanup of existing curb/gutter, driveway approaches or sidewalk. 8. Approved bidder is responsible for the construction of new curb/gutter, driveway approaches or sidewalk. All construction must comply with American Disabilities Act and standard TXDOT specifications, except as amended by the project specifications or drawings to be provided by the City. 9. Approved bidder is responsible for keeping the project area clean during construction and he is responsible for final cleanup of project site. 10. Within 10 days after written notification of award of the contract the successful bidder shall execute and furnish to the City a contract in a form approved by the City Attorney along with: (1) a performance bond and a payment bond, with powers of attorneys attached, each in the full amount of the contract price, executed by a surety company or surety companies authorized to execute surety bonds and from the list of approved surety companies maintained by the United States Treasury Department, and (2) a properly executed Certificate of Insurance evidencing that the successful bidder has met all the Insurance Requirements required herein. 11. The Contractor will provide traffic control and appropriate barricades at project site. 12. The City of Paris Public Works Department will assign project areas as needed in various locations. 13. The approved bidder will invoice the City of Paris Public Works Department bi-weekly. No partial payments for work in place will be made. One payment, upon successful completion and acceptance by the OWNER will be made. 14. Quantities shown on the BID FORM are estimated quantities only. The OWNER will direct the work in coordination with Contractor to expedite completion of work and to minimize any downtime and moving time. 15. The City of Paris Public Works Department will inspect the project site on a daily basis. Failure of the Contractor to maintain the project schedule and/or to construct the project in accordance with guidelines and specifications will be grounds for termination of the contract. Basis„'of Award: It is the intention of the City of Paris to award this contract to the lowest responsible bidder whose bid is received timely and satisfies all the requirements and specifications of the bid proposal. However, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be most advantageous to the City of Paris. Price is t to ent: be exclusive of any applicable taxes. Bidder is hereby notified that the City of Paris is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. ' Payment will be made within thirty (30) days after receipt and acceptance of an invoice. INSURANCE REQUIREMENTS CONSTRUCTION INSURANCE: Review these insurance requirements and the insurance checklist which follows with your insurance agentrp for to submitting your bid or proposal to the City of Paris. 1. General Insurance Repirements: 1.1 The Contractor shall not start work under this Contract until the Contractor has obtained at his own expense all of the insurance called for hereunder and such insurance has been approved by the City; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Contractor must submit appropriate certificates of insurance detailing the required coverage before the contract can be awarded. In certain instances, properly signed policy endorsements and/or certified copies of insurance policies showing the required coverage will be required. 1.2 The Contractor shall require all subcontractors to maintain during the term of this agreement, Commercial General Liability insurance, Business Automobile Liability insurance, and Workers' Compensation and Employer's Liability insurance, in the same manner as specified for the Contractor. The Contractor shall furnish subcontractors' certificates of insurance to the City immediately upon request. 1.3 All insurance policies required hereunder shall be endorsed to include the following provision: "It is agreed that this policy is not subject to cancellation, non -renewal, material change, or reduction in coverage until ten (10) days prior written notice has been given to the City Engineer, City of Paris". 1.4 No acceptance and/or approval of any insurance by the City shall be construed as relieving or excusing the Contractor, or the surety, or its bond, from any liability or obligation imposed upon either or both of them by the provisions of the Contract Documents. 1.5 The City of Paris (including its elected officials, officers and employees) is to be named as an additional insured under all insurance policies under this Contract except Workers' Compensation and Automobile Liability, and the certificate of insurance, or the certified policy, if requested, must so state. Coverage afforded under this paragraph shall be primary as respects the City, its elected officials, officers and employees. 1.6 The Contractor shall provide insurance coverage for this contract and/or project as specified in the "Insurance Checklist" attached hereto. Full limits of insurance required by the checklist attached shall be available for claims arising out of this contract and/or project. A copy of the insurance policies and/or endorsements issued for this project or properly executed Acord Certificate shall be submitted to the City prior to commencement of work. 1.7 The Contractor covenants to save, defend, hold harmless and indemnify the City and its elected officials, officers and employees (collectively the "City") from and against any and all claims, loss, damage, injury, cost (including court costs and attorney's fees), charges, liability or exposure, however caused, resulting from or arising out of or in any way connected with the Contractor's performance or non- performance of the terms of the Contract Documents or its obligations under the Contract. This indemnification shall continue in full force and effect until the Contractor completes all of the work required under the Contract, except that indemnification shall continue for all claims involving products or completed operations after final acceptance of the work by the City for which the City gives notice to the Contractor after the City's final acceptance of the work. 1.8 The Contractor shall be responsible for the work performed under the contract and every part thereof, and for all materials, tools, equipment, appliances, and property of any and all descriptions used in connection with the work. The Contractor assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission or operation under the Contract, or in connection in any way whatsoever with the contracted work, until final acceptance of the work by the City. 1.9 Insurance coverage required in these specifications shall be in force throughout the Contract Term. Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days of written notice at any time during the Contract Term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor, and the Contractor shall be liable to the City for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at time of termination. 1.10 Contractual and other liability insurance provided under this Contract shall not contain a supervision, inspection or engineering services exclusion that would preclude the City from supervising or inspecting the project as to the end result. The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontractors and any persons employed by the subcontractor. 1.11 Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the City. The Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it. 1.12 Precaution shall be exercised by the Contractor at all times for the protection of persons, (including employees) and property. All existing structures, utilities, roads, services, trees and shrubbery shall be protected against damage or interruption of service at all times by the Contractor and its subcontractors during the term of the Contract, and the Contractor shall be held responsible for any damage to property occurring by reason of its operation on the property. 1.13 All required insurance coverage must be acquired from insurers authorized to do business in the State of Texas and acceptable to the City. The City prefers that all insurers also have a policyholder's rating of "A-" or better, and a financial size of "Class VI" or better in the latest edition of A.M. Best, or A or better by Standard and Poors; exceptions to this policy may only be approved in writing by the City Manager or City Finance Director. 1.14 The City will consider deductible amounts as part of its review of the financial stability of the bidder. Any deductibles shall be disclosed in the Checklist and all deductibles will be assumed by the Contractor. ContractorNendor may be required to provide proof of financial ability to cover deductibles, or may be required to post a bond to cover deductibles. 2. Contractor's insurance - "Occurrence" Basis: 2.1 The Contractor shall purchase the following insurance coverage, including the terms, provisions and limits shown in the Checklist. 2. 1.1 Commercial General Liability - Such Commercial General Liability policy shall include any or all of the following as indicated on the Checklist: i. General aggregate limit is to apply per project. ii. Premises/Operations: iii. Actions of Independent Contractors; iv. Products/Completed Operations to be maintained for one year. Final completion and acceptance of the work, with evidence of same filed with owner. V. Contractual Liability including protection for the Contractor from claims arising out of liability assumed under this contract; vi. Personal Injury Liability including coverage for offenses related to employment; vii. Explosion, Collapse, or Underground (XCU) hazards; if applicable. Coverage required for any and all work involving drilling, excavation, etc. 2.1.2 Business Automobile Liability including coverage for any owned, hired, or non - owned motor vehicles and automobile contractual liability. 2.1.3 Workers' Compensation - statutory benefits as required by the State of Texas, or other laws as required by labor union agreements, including Employers' Liability coverage. 2.2 Owner's Protective Liability Insurance: In addition to the insurance described above, the Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under the contract, an owner's protective liability insurance policy naming the Owner and Engineer as insured for property damage and bodily injury, including death, which may arise in the prosecution of the work or Contractor's operation under this contract. Coverage shall be on an "occurrence" basis, and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Limits of liability shall be as follows: Bodily Injury $500,000 each occurrence Property Damage $500,000 each occurrence CX' means the coverage is required.) Coyerae Rewired X 1. Workers' Compensation & Employers' Liability 2. For Future Use 3. City Approved Alternative Workers' Comp. Program X 4. General Liability X 5. General aggregate applies per project (CGL) X 6. Premises/Operations X 7. Independent Contractors X 8. Products X 9. Completed Operations X 10. Contractual Liability X 11. Personal Injury Liability X 12, XCU Coverages X 13. Automobile Liability X 14. Owned, Hired & Non -owned 15. Motor Carrier Act Endorsement 16. Professional Liability • • . Limits l uresm_Denote Minimums Statutory limits of State of Texas $100,000 accident $100,000 disease $500,000 policy limit disease $150,000 medical, safety program Minimum $500,000 each incident $1,000,000 occurrence Complete entry No. 26 (Items No. 3-10 & 12 require) $50.0x,000 combined single limit for bodily injury and property damage damage each occurrence with $1,000,000 general aggregate that applies to project under contract $500,000 each offense & aggregate $500,000 Bodily injury & Property Damage each accident $500,000 Bodily Injury & Property Damage each accident, __-_ 17. Garage Liability -___ 18. Garage keepers' Legal X 19. Owners Protective Liability $ BI & PD each occurrence $ - Comprehensive $ - Collision $500,000 Combined single limits X 20. City named as additional insured on other than W/C and Auto. This coverage is primary to all other coverages the City may possess. X 21. City provided with Waiver of Subrogation on Workers' Compensation or Alternative program if applicable. X 22. Ten (10) days notice of cancellation, non -renewal, material change or coverage reduction endorsement required. The words "endeavor to" and "but failure" (to end of sentence) are to be eliminated from the Notice of Cancellation provision on standard ACORD certificates. X 23, The City of Paris prefers an A.M. Best's Guide Rating of "A-", "VI" or better or Standard and Poor's Rating AA or better; authorized to do business in the State of Texas (not applicable for workers' compensation assigned through pool or alternative compensation programs). X 24. The Certificate must state bid number and bid title or project name. 25. Other Insurance Required: INSURANCE AGENT'S STATEMENT I have reviewed these requirements with the bidder named below. Additionally: X 26. The above policy(s) carry the following deductibles: ...... Full limits of coverage available for: General Liability Automobile Liability ­ X 27. Liability policies are (indicate): OCCURRENCE [ ] CLAIMS MADE [ ] Insurance Agent (Print) Signature Date REQUEST FOR BIDS CITY OF PARIS, TEXAS CONCRETE DEMOLITION AND CONSTRUCTION May 1, 2024 — April 30, 2025 Introduction The City of Paris is requesting bids from responsible and qualified contractors to provide concrete demolition and construction services for the City of Paris to include, but not limited to, curb and gutter, driveway approaches, valley gutters, and sidewalks. More information is provided later in this document. Pursuant to Texas Local Government Code Section 252.021, this Request for Bids is being advertised because the total expense for this project is expected to exceed $50,000.00. The enclosed REQUEST FOR BIDS (RFB) and accompanying specifications are for your convenience. Respondents are cautioned that the Paris Public Works Director is the sole point of contact for the City of Paris (the City) during this bidding process. Any oral statement by any representative of the City, modifying or changing any conditions of this RFB, is an expression of opinion only and confers no right upon the respondent. If additional information is needed to interpret the specifications, written questions will be accepted by: Michael Smith Public Works Director 50 W. Hickory Street Paris, TX 75460 (903)784-9289 msmith@paristexas.gov Submittal Instructions 1. Method of Submittal: Sealed Hardcopy in Envelope No electronic and/or facsimile copies will be accepted. 2. RF13 Deadline: Bids ARE DUE NO LATER THAN 3:00pm on Tuesday, April 9th Bids opening will be at 3:00pm on Tuesday, April 9th at City Council Chambers 107 E Kaufinan 3. If Hand Delivery: Destination: City Manager's Office 135 SE V Street Paris, TX 75460 Mark Envelope: RFB: Concrete Demolition and Construction City of Paris Public Works Director's Office 4. If Mailing: City of Paris PO Box 9037 Paris, TX 75461 ATTENTION: City Manager and Public Works Director RFB: Concrete Demolition and Construction 5. Number of Copies: One (1) Original General Information„ 1. The City of Paris appreciates your time and effort in preparing a submittal. 2. Entities interested in this project are advised to carefully review the information outlined in this RFB and Page 1 of 26 respond accordingly and succinctly, attaching only relevant information. 3. All submissions must be received in accordance with the Submittal Instructions listed above. Any submittal received after this deadline will be rejected. The City of Paris is not responsible for lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the City Manager's Office will be the official time of receipt. 4. Opening is scheduled in the City Hall City Council Chambers at 3:00 pm, Tuesday, April 9th. All are invited to attend. 5. Submittals are to be signed by an official authorized to bind the firm in a contract. 6. The City of Paris reserves the right to reject any and all submittals or waive any irregularities or technicalities in the submittals which at the City's discretion are determined to be in the best interests of the City. The City further reserves the right to make awards to the responsible entity whose submittal is determined to be the most advantageous to the City of Paris. The City further reserves the right to reject any and all submittals responding to this invitation without indicating any reasons for such rejection(s). The City further reserves the right to postpone due dates for its own convenience and to withdraw this solicitation at any time without prior notice. This invitation does not commit the City to pay any costs incurred in preparation of this submittal, or to procure or contract for any services. Careful consideration should be given before confidential information is submitted to the City of Paris as part of your submittal. Review should include whether it is critical for evaluating your submittal, and whether general, non -confidential information may be adequate for review purposes. Information submitted to the City of Paris that the respondent wishes to have treated as proprietary and confidential trade secret information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excluded from record requests. However, the City of Paris is bound to open records laws and therefore cannot guarantee the confidentiality of any information submitted. 8. A response may not be withdrawn or canceled by the respondent without the permission of the city for a period of ninety (90) days following the date designated for the receipt of responses. 9. Any interpretations, corrections or changes to this specification will be made by addenda. Sole issuing authority of addenda shall be vested in City of Paris Public Works Director. Addenda can be found on the City of Paris website https://www.paristexas.gov/1II/Public-Works-Recreation. Addenda can also be obtained by calling City of Paris Public Works Director's office at 903-784-9289. It is the responsibility of the respondent to obtain a copy of all addenda pertaining to this RFB. 10. Minimum Standards for Responsible Entity: A prospective respondent must, if requested, affirmatively demonstrate responsibility and ability to meet the following requirements: a. Be licensed in the State of Texas; b. Have adequate financial resources, or the ability to obtain resources required; c. Be able to comply with the required or proposed delivery schedule; d. Have a satisfactory record of performance; e. Have a satisfactory record of integrity and ethics; f. Be otherwise qualified and eligible to receive an award. City of Paris may request clarification or other information sufficient to determine entity's ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration. H. Certificate of Interested Parties (Form 1295): In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 of the Government Code. The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity. The disclosure of interested parties will be submitted online via Form 1295 and must be submitted to the governmental entity prior to any signed contract and/or vote by the governing authority. Page 2 of 26 a. The Filing Process: i. Prior to award by City Council, your firm will be required to log in to the Texas Ethics Commission, https.//www ethicsstate,tx us/whatsnew/elf, info forml295.htm and fill out the Electronic Filing Application. ii. Once submitted, the system will generate an electronic Form 1295 displaying a "Certificate Number." Your firm must print, sign and notarize Form 1295. iii. Within seven (7) business days from notification of pending award by the City of Paris Purchasing Department, the completed Form 1295 must be submitted to City of Paris. iv. Your firm will need to repeat this process and obtain a separate Form 1295 each time you enter into a new contract, renew a contract or make modification and/or amendments to a City of Paris contract. b. Instructions and information are available at https://www/ethics.state.tx.us/tec/1295-Info.htm or you may call the Texas Ethics Commission at (512) 463-5800. BY SUBMITTING A RESPONSE YOUR FIRM AGREES TO ADHERE TO HB 1295 REFERENCED ABOVE. Please Note: No action required until notification of potential award by the City of Paris. 12. Price is to be exclusive of any applicable taxes. The bidder is hereby notified that the City of Paris is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Project $tolle Overview It is estimated that 4,500 linear feet of Curb and Gutter, 50 linear feet of WPA Curb and Gutter, 4,000 square feet of Driveway Approaches, 2,500 square feet of Reinforced Concrete Sidewalk, and 200 square feet of Valley Gutters will be repaired and/or installed during the period of May 1, 2024 through April 30, 2025. Exact quantities cannot be guaranteed or determined, but best estimates are as indicated above. Quantities may be increased or decreased to meet the requirements of the Public Works Department during the period shown above. Minimum quantities are not guaranteed. ecirications and Re uiremgnts Demolition and construction of Curb and Gutter, Standard Driveway Approaches and Concrete Sidewalk must conform to the following guidelines and attached drawings. 1. Concrete Curb and Gutter: All concrete used for curb and gutter in the City of Paris will have a cement content of not less than 5 sacks of cement per cubic yard of concrete and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit price bid for curb and gutter shall include 3 #3 bars of reinforcing steel. All loose material between the form will be removed and the grade wetted prior to the placing of the concrete. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 2. Concrete Valle r Ggtters: All concrete valley gutters shall have a thickness of six (6") inches. Concrete valley gutters shall be reinforced with 94 bars on eighteen (18") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 3. Reinforcing Steet: All reinforcing steel used on this project shall comply in all respects to Item 440, "Reinforcing Steel" of the Standard Specifications for Construction of Highways, Streets, and Bridges as adopted by the State Department of Texas on June 1, 2004. Payment for reinforcing steel shall be considered subsidiary to the various bid items. 4 Concrete Drivewa)rs: Driveways shall be composed of concrete having a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit Page 3 of 26 bid price shall also include #3 bars of 12 inch, or #4 bars on 18 inch centers both ways. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 5. Concrete Sidewalfcs: a. Materials: Sidewalks shall be constructed of concrete with a minimum cement contents of 5 sacks of cement per cubic yard of concrete, 3% entrained air, and a compressive strength of not less than 3,000 pounds per square inch at 28 days. Reinforcing steel shall be #3 bars on 18" centers both ways located two inches (2") below the top surface of the sidewalk. As soon as the concrete has obtained its initial set, a white pigmented approved curing compound shall be applied. b. COrlStMctionPrp,Cedure: In general, the grade of the sidewalks shall be established with respect to the curb. Forms shall be set for all sidewalk and shall be true to line and grade. Forms shall be set to provide a minimum cross slope of 1/4 inch per foot across the sidewalk toward the street. All forms shall remain in place at least twenty-four (24) hours. The plane of all joints shall make a right angle with the surface of the pavement. No joints shall have an error in alignment of more than one-half (1/2") inch at any point. The edges of the slab at all joints, except where joints are sawed, shall be rounded with an edger having a radius of one- quarter (1/4") inch, except as otherwise shown on the plans. The edging shall also be done symmetrically on each section with plane of the joint. Longitudinal expansion joints, joints used to separate new from old concrete, and joints around all fire hydrants shall be made of conventional one-half (1/2") inch asphalt expansion joint material extending completely through the concrete unless otherwise specified on the plans. Contraction joints shall be made in the sidewalk at regular intervals, such intervals generally being equal to the width of the sidewalk. The contractor shall grade or fill, as necessary, along the sidewalk to match the existing ground. Care will be used to insure that adjacent property outside the right-of-way line is protected. 6. C,Q,ncrete_S,UrW Repairs: All concrete street repairs shall have a thickness of eight (8") inches. Concrete street repairs shall be reinforced with #4 bars on twelve (12") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 7. Curing: All concrete shall be cured by protecting it against loss of moisture for a period of not less than seventy-two (72) hours. Immediately after the surface water sheen has disappeared, impervious membrane curing compound shall be applied uniformly to the surface of the pavement. The membrane curing compound shall be sprayed in one application at a rate of not less than one gallon to one hundred eighty (180) square feet of pavement area. The concrete surface to which membrane curing compound is applied shall be protected from abrasion or damage which results in perforation of the membrane film during the first seventy- two (72) hours after application. After removal of forms, the sides shall be coated with membrane curing compound prior to the banking of earth against them. The curing method as herein specified does not preclude the use of any of the other commonly used methods of curing, and the Engineer may approve them if so requested by the contractor. Payment for curing is considered subsidiary to other bid items in this contract, 8. Demolition: Contractor is responsible for the demolition, disposal and cleanup of existing curb/gutter, driveway approaches, sidewalk, etc. 9. Construction: Contractor is responsible for the construction of new curb/gutter, driveway approaches, sidewalk, etc. 10. ADA: All construction must comply with American Disabilities Act (ADA) and standard TXDOT specifications, except as amended by the project specifications or drawings to be provided by the City, Page 4 of 26 l 1. Site: Contractor is responsible for keeping the project area clean during construction and is responsible for final cleanup of project site. 12. Locations: The City of Paris Public Works Department will assign project areas as needed in various locations. 13. Down Time: The City of Paris will direct the work in coordination with the contractor to expedite completion of work and to minimize any down time and moving time. 14. lnstectipn: The City of Paris Public Works Department will inspect the project site on a daily basis. 15.quantities: Quantities shown in this RFB are estimated quantities only. 16. Point ,of Contact: The contractor selected for this assignment will work closely with City staff. The Street Superintendent, or his designee, will serve as the primary point of contact and will be responsible for coordinating and implementing the subsequent work. Other officials who will be involved in this project include, but are not limited to, the Public Works Director and the City Engineer. Submittal Format All submittals must follow the same format. No exceptions to this format will be accepted. To be accepted for evaluation, the submittal format must address all required components in order. The aim of the required format is to simplify the submittal preparation and evaluation process and to ensure that all submittals receive the same orderly review. All submittals must include the following components: A. Cover Letter and Firm Profile B. Signature Affidavit C. Attachment I — Conflict of Interest Questionnaire D. Attachment II — Bid Form E. Attachment III — Resolution 2020-052 a. Appendix A — Safety Record Application b. Appendix B —Safety Record Survey, Projects #1-5 Submittal Comte onents A. Cover Letter and Firm Profile: Provide the following information about your firm: • The firm's name, e-mail address, business address, phone number and fax number • Types of services and products offered • Number of years in business • Number of employees • Names of supervisors to be assigned to this project • The location of the offices that would provide the project services • A brief statement of the firm's background, demonstrating longevity and financial stability • Current workload • Demonstrate the ability of your firm to complete deadlines. B. Signature Affidavit C. Attachment I— Conflict of Interest Questionnaire D. Attachment II —Bid Form E. Attachment III —Resolution 2020-052 Page 5 of 26 Selection Criteria If a bid is submitted in which there is a material failure to comply with the Submittal Format and Selection Criteria, such bid shall be rejected and the contract shall be awarded to the next lowest responsible bid conforming to said Submittal Format and Selection Criteria. The City of Paris may use the following selection criteria to evaluate bids prior to awarding a contract: 1. The price; 2. The offeror's experience and reputation; 3. The quality of the offeror's goods or services; 4. The impact on the ability of the governmental entity to comply with rules relatingto historically underutilized businesses; 5. The offeror's safety record; 6. The offeror's proposed personnel; 7. Whether the offeror's financial capability is appropriate to the size and scope of the project; and/or 8. Any other relevant factor specifically listed in the request for bids, proposals, or qualifications. Following a review of submittals, it is the intent of the City that a contractor will be selected. The City and selected contractor will work collectively to negotiate a contract for the services. If a contract cannot be successfully negotiated with the selected contractor, discussions will be terminated and a contract will be negotiated with another contractor. Subject to a successful negotiation of a contract, City Staff will make a recommendation to the City Council at the next available City Council meeting. All participating contractors will be notified by the City of its final decision. The City is not obligated to provide status updates to contractors of its progress or process. Contract The selected contractor will be expected to use the attached Professional Services Contract for completion of this project. If there are any perceived issues with the attached contract, please note those in writing and submit them with your submittal. The City reserves the right to edit and/or amend the attached Contract prior to and/or during negotiations with a selected firm. Minimum Insurance Please see the attached Professional Services Contract for details on minimum insurance requirements. We thank you for your time and interest in preparing a submittal for the City of Paris Concrete Demolition and Construction RFB. -------------------- -------------THE REST OF THIS PAGE LEFT BLANK INTENTIONALLY ----------------------------- Page 6 of 26 ATTACHMENT III RESOLUTION NO. 2020-052 Page 13 of 26 2020 ----052 RESOLUTION NO. . . . . .... . ......... . . ... . WHFRE.A.S, the City of Paris, Texas Is a Home Rule Municipality ("City"); and WHEREAS, Mapter 252.021, Texas Local Government Code, states that "'before 2. municipality may erut Intoa contract, that requires an expenditure of niore than $50,000.910 from one or more municipal funds, the municipality rnusL' fficoinply with a inethmi described hy Chapter 2269, Texas Goviemurnent Code"; and WHEREAS, Cll,iaP ter 22619, Texas Goverriment (,'ode, governs the procedures f6r the contracting and delivery of construction projeas for municipalides; and WHEREAS, Chapter 2269 provides several methods 1,,:)y which a city :may procure and contraict for such services; and WHEREAS, Chapter 2269, Subchapter C, sets foilh the competitive bidding method whereby a g7overnmemental entity may contract f the construction, alteration, rebial'ARWdon, or repair of a "facility", defined. as an Improvement to real property, by awarding the contraCt W d -le Joweq, responsible bidder; and WHEREAS, Section 2269.055 sets forth criteria that a goveimn-siental entity may, consider in awarding a contract under Chapter 2269, including but not 11miteld to the safety recurd of the offerior; the o5bror's ex3,,.)erfen.re and reputatilion; and any other releviant fieri. in requests forbids, proposals, orqualifications; and WHEREAS, the City Council of tlie City of Paris, Texas, desirves to implement Texas (kwerrirnient Code Chapter 2269 and to adopt a Safety Record Policy and Bid Specification Cdterli to review the performance of all prospecAlve bidders in cletc; mining the most respansible bid, under "h l.: ter 2269, Subchapter C as well as tn awarding contracts, purrsuant to the other rnettiods outhned and allowable under said Chapter, and WHEREAS, the City of'Pariswill include in the specifications ion various bid 'projects a safety application and safety surve,y related to the safety record of prospective bidders and will set, ouit the criteria by which the bids, proposals, or qualifications will be judged; and WHEREAS, the results of the infor-ination received M11] lie used by, Staff to prepare a. recorvirnendations for ("it y Council as to dic u,Iwat-ding of such coma as for p u b I ic works projects as stet fo rtki In Ch a p ter 2 2 69, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF PARIS, TEXAS, THAT: SECTION 1. The above recitals are found to be true and correct and incorporated herein for all purposes. SECTION 2. The City Council of the City of Paris, Testas hereby adopts the policy attached hereto as Exhibit A and incorporated herein by reference regarding Contracting and Delivery Procedures for Construction Projects, Including Bid, Proposal, and Qualifications Specification Criteria which includes factors that may be used in determining whether prospective bidder is a responsible bidder on the basis of safety and other relevant information. SECTION 3. The City Council of the City of Paris, Texas, hereby authorizes the establishment of a Safety Record Policy, which includes an Appendix "A" Safety Record Application and an Appendix "B" Safety Record Survey, a copy of which is attached to this Resolution as Exhibit B and incorporated herein by reference. SECTION 4. The Safety Record Policy and Bid Specification Criteria will be provided to all prospective bidders as part of the contractors bid specifications packet, SECTION 5. This Resolution shall be in full force and effect from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ON THE 14TIl DAY OF DECEMBER, ATTEST: +1�4,o_cle)Ellis, City Clerk ''OVED AS TO FORM: Step : ame H. Ha orrris,, city Attorney SteveC oD., Mayor Page 15 of 26 -A ToLO IFIRATVI 11 VA1J1,JXk-W1 CONSTRUCTION PROJECTS Purpose of Policy: The purpose of this policy is to implement Chapter 2269 of the Texas Government Code, "Contracting and Delivery Procedures for Construction Projects" for all construction projects involving expenditures over the amount of $50,000-00. Statement of Policy. it is the policy of the City of Paris, Texas that the City's procurement P-Alq�eev MJWhV_W?,T,:iL7TMlVM VINerned bk-j Chajoiter 2269 of the Texas Government Code, and the City may from time to time avail Itself of each of the methods set forth in said Chapter 2269 as it may from. time to time be amended. Such methods include: Subchapter C; Competitive Bidding Method Subchapter D: Competitive Sealed Proposal Method Subchapter E: Construction Manager -Agent MethD Subchapter F: Construction Manager -At -Risk Methil Subc,hapter G: Building Using Design -Build Method Subchapter 1: job Order Contracts Method city of Parts Bid, Proposal, and Qualifications SelectJon Criteria: As authorized by Section 2269.055, Texas Government Codej the City of Paris may use the following criteria Mlrmm WavW-tions [-,#Aor to awardinT any construction contract under this policy, including but not limited to using the criteria to determine whether a bidder under Chapter 2269 Subchapter C, "Competitive Bidding Method," is a responsible bidder: 1. The price; 2. The offeror's experience and reputation; 3. The quality of the offeror's goods /t,, services; 4. The impact on the ability of the governmental entity to comply with rules relating to historically underutilized businesses; S. The afferor's safety record; 6. The offeror's proposed personnel; 7. Whether the offeror financial capability is appropriate to the size and scope of the project; and/or S. Any other relevant factor specifically listed in the request for bids, proposals, or qualifications. Page 16 of 26 Lowest Responsible Bidder, If a bid is submitted in which there Is a material failure to ll complywith the Selection.Isuchbidshall / •rejected . ♦ the contractbe awarded to the next lowest responsible bid conforming to said Selection Criteria. 1 1 other 1/ Competitive Bidding: For F I other than 1 f i forthin TexasGovenunentCodeChapter2269. a copy of this Policy and the Safety Record Policy In all requests for bids, proposals, and qualifications made under this PoRcy. Page 17 of 26 EXHIBIT B CITY OF PARIS SAFETY RECORD POLICY The City of Paris, Texas shall determine the safety record of prospective bidders through the administration of a Safety Record Policy. MAM11016M The Safety Record Policy is an evaluation unit which provides previous performance information on prospective bidders. An application and information sheet providing the criteria shall be included in bid specifications depending upon the size of the contract of the services to be rendered. This document will be required when submitting a formal bid (See Appendix "A'). The performance measures for the safety record are in accordance with Section §252.0435 of the Texas Local Government Code which authorizes the governing body to adopt written definition and criteria for accurately determining the safety record of a prospective bidder. The criteria include the following: A. The las five (5) projects on which the bidder was the "successful bidder". B. Any lawsuits, proceedings or arbitration filed against the bidder. C. Credit references including a financial institution. D. Workers' Compensation insurance carriers. E. Claims of personal injury, death or property damages on any project(s). EVALVAT 13Ai The Survey in Appendix "B" shall be sent to the contractors references to provide information on the safety record of the prospective bidder. The results will be tabulated and included in the information provided to the City Council when determining the most responsible bidder. Page 18 of 26