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Agenda Packet
CITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, April 22, 2024. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be attending remotely, but the feed will be available for live viewing at httj?s.//paristexas.ov/l)ublc. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the meetings of March 25, 2024 & April 8, 2024. 6. Receive reports and/or minutes from the following boards and commissions: a. Love Civic Center Quarterly Reports b. VC&C Quarterly Reports c. Tax Increment Reinvestment Zone (TIRZ) Board (3-28-2024) d. Historic Preservation Commission (3-13-2024) e. Paris -Lamar County Board of Health (2-20-2024) 7. Receive March monthly financial report. 8. Receive March drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve the Final Plat of the Troy Jones Addition, Lot 1, Block A CB 134, LCAD 16186, 16187, 16188, located in the 600 Block of W. Sherman. 11. Approve the Final Plat of the Harper Industrial Addition, Lot 2, Block A, LCAD PT of 70702, PT of 71910, 111478, located in the 2500 Block of S. Church. 12. Approve Change Order No. 3 with Lloyd D Nabors Demolition for the Belford Demolition Project, increasing the amount by $7,500.00 for leveling of the north wall. 13. Award the bid and approve an Agreement for Concrete Demolition and Construction services with Pridemore Construction in the amount of $368,490.00; and authorize the City Manager to execute all necessary documents. 14. Approve a Resolution authorizing the selection of MTG Engineers for the street and utility design of 1St Street SE between Lamar Avenue and Clarksville Street; and authorize the City Manager to enter contract and pricing negotiations with MTG Engineers, to be brought for City Council for approval. 15. Approve the expenditure of TIRZ Funds to hold an educational training conducted by the Texas Comptroller's Office to the TIRZ Fund. Regular Agenda 16. Presentation of awards to the Police Department, Fire Department and EMS Department recognizing exceptional service. 17. Receive presentation of the Police Department racial profiling annual report. 18. Receive presentation regarding the work performed by the ad-hoc Downtown Traffic Committee in 2023 for the purpose of implementing traffic softening measures. 19. Discuss and act on cancellation of the second meeting in May due to Memorial Day Holiday, and possibly selecting another meeting date. 20. Discuss and act on a Key to the City Policy, and select a third Council Member to join the Mayor and Mayor Pro -Tem as a selection and award committee. 21. Discuss and act on a Resolution amending the Paris Economic Development Corporation's Bylaws, eliminating term limits for Members of the Board of Directors (in order for this item to be approved, five affirmative votes are needed). 22. Discuss and act on a Resolution waiving interest on a Dangerous Structure Abatement Lien on property described as City of Paris Block 39, Lot PT 2, located at 239 N.E. 2nd Street; and authorizing the City Manager to execute all necessary documents. 23. Discuss and approve an additional $72,600,00 be sent to TxDOT for the Runway and Taxiway Rehabilitation Project scheduled to start early summer of 2024. 24. Discuss and act on an Ordinance amending Appendix A, "Fee Schedule," Section A3.002, "Development and General Construction and Planning Permit Fees," of the Code of Ordinances of the City of Paris. 25. Convene into executive session pursuant to Section 551.072 of the Texas Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 26. Reconvene into open session and possibly on matters discussed in executive session. 27. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. 28. Adjournment. Certification 1 certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on April 19, 2024. Janice Ellis, City Clerk S )ecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance. Item No. 5 DRAFT CITY COUNCIL MINUTES MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 25, 2024 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 25, 2024, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Absent: O penin ., A enda Mayor Pro -Tem: Mihir Pankaj Council Members: Shatara Moore, Gary Savage, Rebecca Norment, and Rudy Kessel City Staff: Grayson Path, City Manager; Robert Vine, Deputy City Manager; Doug Harris, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Randy Tuttle, Assistant Police Chief; Todd Mittge, City Engineer; Duke McGee, Building Official; and Clyde Crews, Fire Marshal Mayor: Council Member: Call meeting to order. Reginald B. Hughes Clayton Pilgrim Mayor Pro -Tem Pankaj called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. Mayor Pro -Tem Pankaj led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' Forum. Carolyn Williams, Paris, Texas — she said she did not think she should have to give her full social security number to the Police when they came to her house. She also said she was assessed a lien against her property by the City for mowing and they did not mow the lot on Van Zandt Street by True Vine Church. She said the City ended up dropping the lien. Nita Sharon Smith, 925 Medalist — she said her neighborhood was made up of senior citizens and they placed their trashcans in the alley. She also said that CARDS was destroying Regular Council Meeting March 25, 2024 Page 2 their grass at the back of their houses, that she had taken photographs and forwarded to Michael Smith. Consent Agenda Mayor Pro -Tem Pankaj inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Savage and seconded by Council Member Norment Motion carried, 5 ayes — 0 nays. 5. Approve minutes from the meetings of March 6, 2024, March 11, 2024, and March 18, 2024. 6. Receive reports and/or minutes from the following boards and commissions: a. Historic Preservation Commission (2-6-2024) b. Main Street Advisory Board (2-13-2024) c. Paris Economic Development Corporation (2-20-2024 & 3-6-2024) d. Tax Increment Reinvestment Zone (2-8-2024) e. Building & Standards Commission (2-19-2024) f. Paris Public Library Advisory Board (2-21-2024) 7. Receive February monthly financial report. 8. Receive February drainage report. 9. Receive demolition and code enforcement activity reports. 10. Accept bids and award bids for the purchase of roadway materials to the lowest responsible bidder(s) for the twelve-month period beginning April 1, 2024; and authorize the City Manager to execute all necessary documents. 11. Approve the Final Plat of the Forestbrook Estates Subdivision, Block A Lots 1-15; Block C Lots 1-14; Block D Lots 1-28; Block E Lots 1-10; Block F Lots 1-10; Block G Lots 1- 10; LCAD 22769, located in the 3300 Block of Jefferson Road. Rg alar A Benda 12. Discuss, conduct a public hearing and act on ORDINANCE NO. 2024-2012: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO ALLOW A SPECIFIC USE PERMIT (SUP) FOR TATTOO SHOP IN THE CENTRAL AREA DISTRICT (CA) FOR CITY OF PARIS BLOCK 11, LOT 7, LCAD NO. 13685, LOCATED AT 130 N. MAIN STREET, Regular Council Meeting March 25, 2024 Page 3 Building Official Duke McGee explained that the applicant wanted to expand their existing hair salon and permanent make-up business to include tattooing. He said that the Planning and Zoning Commission, as well as Staff recommended approval. Mayor Pro -Tem Pankaj opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Pankaj closed the public hearing. A Motion to approve this item was made by Council Member Moore and seconded by Council Member Kessel. Motion carried, 5 ayes — 0 nays. 13. Discuss, conduct a public hearing and act on ORDINANCE NO. 2024-013: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO ALLOW A SPECIFIC USE PERMIT (SUP) FOR A CHILD CARE CENTER IN A MULTI -FAMILY DWELLING DISTRICT NO.2 (MF -2) FOR CITY OF PARIS BLOCK 220-A, LOTS 9A AND 6, LOCATED AT 1905 E. PRICE STREET, LCAD NO. 22040. Building Official Duke McGee explained the applicant proposed to relocate her current out of town day care operations to 1905 E. Price. He said the site had previously been a day care center but was recently rezoned and remodeled for student housing. Mr. McGee also said that the Planning and Zoning Commission and Staff recommended approval. Mayor Pro -Tem Pankaj opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Pankaj closed the public hearing. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 14. Discuss and consider an ORDINANCE NO. 2024-014: AN ORDINANCE APPROVING THE ISSUANCE AND SALE OF CITY OF PARIS, TEXAS, COMBINATION TAX AND SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2024 AND APPROVING VARIOUS DOCUMENTS RELATED TO SUCH CERTIFICATES OF OBLIGATION. Finance Director Gene Anderson said City Council approved a Notice of Intention Resolution to issue certificates of obligation to pay for the final construction phase of the new wastewater treatment plant at their meeting of January 22, 2024. He explained this was the next step needed in order to issue the certificates of obligations. Andrew Friedman with SAMCO said this went to the market earlier in the day and the interest came in about 4.1 % instead of 5%, which would save the City money. A Motion to adopt the ordinance authorizing the issuance and sale of City of Paris, Texas Combination Tax and Surplus Revenue Certificates of Obligation, Series 2024 and all matters Regular Council Meeting March 25, 2024 Page 4 related thereto was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 5 ayes — 0 nays. 15. Discuss and consider authorization for the Building Department to issue an RFP for third party administrator services to pursue grant funding for BCEGS rating improvement. Building Official Duke McGee explained that the BCEGS was a program administered by ISO which evaluated building departments pertaining to their building code adoption and enforcement. He said on a scale of 1 to 10 with 1 being the best, and the City of Paris was currently rated as a 6. Mr. McGee also said if the Building Department could improve its rating, the community's insurance rates for commercial and residential would improve. He said with an improved rating was the ability for the community to receive Federal relief funding in the case of natural or declared disasters. He informed the Council that the goal was to become accredited based on the IAS Accreditation Criteria, which aligned with the International Building Code and related industry standards. Mr. McGee informed the Council that at this time, there were only four cities in the State that were accredited. Mr. McGee answered questions from City Council. City Manager Grayson Path added that the City wanted to hire third party grant administrator services which would also do reporting, and those services would be paid out of grant monies received by the City. A Motion to approve this item as presented was made by Council Member Kessel and seconded by Council Member Savage. Motion carried, 5 ayes — 0 nays. 16. Receive a presentation on the status of the Paris Development Code (PDC). Mr. McGee presented information about the formation of the Paris Development Code (PDC) Committee in February of 2023. He said the purpose of the Committee was to consolidate, simplify and unify the City's development regulations. He also provided the Council with a summary of the status of the project which outlined chapters of the Paris Development Code. He also said there were several steps remaining that would take some time, and that Staff would bring another update to the Council. 17. Discuss and consider changing the April 8, 2024 City Council meeting to April 9, 2024. City Clerk Janice Ellis said at the Council meeting of March 11, 2024, several Council Members discussed the possibility of moving the April 8 meeting to April 9. Ms. Ellis explained that in looking forward to future agendas, Staff recommended staying with the April 8 meeting dates. Council Member Savage said he thought they should stay on schedule. A Motion to remain with the April 8 meeting date was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 18. Discuss and act on RESOLUTION NO. 2024-020: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AN ECONOMIC DEVELOPMENT AGREEMENT AND TAX ABATEMENT Regular Council Meeting March 25, 2024 Page 5 AGREEMENT WITH PW INVESTMENTS, LLC PURSUANT TO THE 5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM. City Attorney Stephanie Harris said PW Investments, LLC had applied for an Economic Development and Residential Tax Abatement Agreement under the 5 in 5 Housing Infill Development Program to build a multifamily structure comprising of seven dwelling units on property located at 1610 Bonham Street. She also said that the applicants owned this property. Council Member Savage inquired if this was one of the applications received prior to placing a hold on the program. Ms. Harris answered in the affirmative. A Motion to approve this item was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 5 ayes — 0 nays. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Council Member Savage asked that Staff follow up with Carolyn Williams. Mr. Path said he had already texted Staff. 20. Adjournment. A Motion to adjourn was made by Council Member Savage and seconded by Council Member Kessel. Motion carried, 5 ayes — 0 nays. Mayor Pro -Tem Pankaj adjourned the meeting at 6:08 p.m. MIHIR PANKAJ, MAYOR PRO -TEM JANICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS April 8, 2024 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, April 8, 2024, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Reginald B. Hughes Mayor Pro -Tem: Mihir Pankaj Council Members: Gary Savage and Clayton Pilgrim City Staff: Grayson Path, City Manager; Doug Harris, Assistant City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson; Finance Director; Rich Salter, Police Chief; Todd Mittge, City Engineer; M.A. Smith, Public Works Director; Thomas McMonigle, Fire Chief; and Clyde Crews, Fire Marshal Absent: Council Members: Shatara Moore, Rebecca Norment, and Rudy Kessel O enin . Agenda 1. Call meeting to order. Mayor Hughes called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. Mayor Pro -Tem Pankaj led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' Forum. Kim Walker, 100 S.E. 20a' — she complimented the City on planning for the eclipse event. She also asked for help with a drainage problem on her son's property located at 530 26a' S.E. Consent Agenda Mayor Hughes inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was Regular Council Meeting April 8, 2024 Page 2 made by Mayor Pro -Tem Pankaj and seconded by Council Member Savage. Motion carried, 4 ayes — 0 nays. 5. Receive reports and/or minutes from the following boards and commissions: a. Paris -Lamar County Board of Health (11-20-2023) b. Love Civic Center Board (1-11-2024) c. Paris Visitors & Convention Council (2-20-2024) d. Tax Increment Reinvestment Zone Board (3-14-2024) e. Planning & Zoning Commission (3-4-2024) 6. Approve the appointment of Cody Head to serve as the TIRZ Chairperson. 7. Approve a Professional Services Contract with Jason Hart Engineering, PLLC in the amount of $34,250.00, to perform a structural analysis of the City owned Santa Fe Depot Building; and authorize the City Manager to execute the Contract. Regular Agenda Mayor Hughes said they needed to move items 13 and 14 up on the agenda, and asked for a Motion. A Motion to move items 13 and 14 forward was made by Council Member Savage and Mayor Pro -Tem Pankaj and seconded by Council Member Pilgrim. Motion carried, 4 ayes — 0 nays. 13. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter. Mayor Hughes convened City Council into executive session at 5:35 p.m. 14. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Hughes reconvened City Council into open session at 5:55 p.m. and said there was no action to be taken. 8. Discuss and act on ORDINANCE NO. 2024-015: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS DISANNEXING A 7.04 ACRE TRACT OF LAND BEING PART OF THE JAMES KING SURVEY, ABSTRACT 511, TRACT 2-B, LOCATED AT 3197 FM 1497 (LOAD PARCEL NO. 103,154), IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS; ADJUSTING CITY BOUNDARIES TO REFLECT NEW CITY LIMITS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A Regular Council Meeting April 8, 2024 Page 3 SEVERABILITY CLAUSE AND A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. City Attorney Stephanie Harris gave the timeline for this disannexation, which included the application, publication, two public hearings and now the final step of approving an ordinance. A Motion to approve this item was made by Mayor Pro -Tem Pankaj and seconded by Council Member Pilgrim. Motion carried, 4 ayes — 0 nays. 9. Discuss and award the Wastewater Treatment Plant Phase 2 construction bid to Heritage Constructors, LLC in the amount of $39,988,500.00; and authorize the City Manager to execute the Notice of Award, Agreement and Notice to Proceed with Heritage Constructors, LLC. Assistant City Manager Doug Harris introduced Justin Rackley (Garver), Lance Klement (Garver), Austin Visconti (Great Plains Consulting), Jeff Reynolds (Heritage Constructors, and Alfredo Solano (Thalle). Mr. Harris explained that this item and item 10 went together. He walked Council through the process of funding the wastewater treatment plant project which was divided into two construction phases. He said the amount of $44 million was to cover any contingencies with phase 2 construction, as well as $461,250.00 to upgrade the SCADA system at the water treatment plant. Mr. Harris said there were multiple factors associated with the need for upgrade which included the age of the software and age of the hardware. He also said Phase 2 construction was scheduled for substantial completion in approximately 17 months. Justin Rackley with Garver reported that in January 2024 they provided a revised construction cost of $53.3 million of phase 2 construction. He said on February 21, 2024, they received three bids and Heritage Constructors, LLC submitted the low bid in the amount of $39,9888,500.00 which was favorable for the City. Mr. Rackley said this was approximately $13.3 million below the estimated construction cost, that Garver had worked with Heritage in the past, and based on their references, Garver was recommending Heritage Constructors, LLC be awarded the bid. A Motion to approve this item was made by Mayor Pro -Tem Pankaj and seconded by Council Member Savage. Motion carried, 4 ayes — 0 nays. 10. Discuss and approve a Professional Services Agreement with RLC Controls, Inc., in the amount of $461,250.00 to upgrade the SCADA system at the Water Treatment Plant; and authorize the City Manager to execute the Agreement. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 4 ayes — 0 nays. 11. Discuss and act on a Resolution of the City Council of the City of Paris, Texas, approving Amendments to the Bylaws of the Paris Economic Development Corporation removing T I NAMM April 8, 2024 Page 4 to limits for Members of the Board of Directors; making other findings and provisions related to the subject; and declaring an effective date. 12. Discuss and act on a Professional Services Agreement with Charlesworth Consulting, LLC in the amount of $8,525.00 to perform an analysis of the City's Employee Group Program with consideration of potential future insurance procurement; and authorize the City Manager to execute all necessary documents. City Manager Grayson Path said the City of Paris offerd a group insurance plan to its employees, including health, dental and life. He also said the focus was on health insurance and that the City contributed a set amount toward the employee premium. Mr. Path said the City saw a variety of premium increases for 2024 and with the upcoming budget process, the City must estimate an increase in the premium no later than August. He also said the City does not ever learn the actual increase until around October. Mr. Path explained in late 2023 he made an adjustment to the planned City contribution. Mr. Path also explained that to market the City's group insurance was a considerable undertaking, was complex and difficult to understand. He suggested that they hire the services of a knowledgeable consultant to examine the City's situation and advise them prior to considering marketing the City's insurance. Mr. Path said he had identified Charlesworth ConsultinAl because he had worked with them in the references. Mr. Path also said that he had worked with Finance, HR and Council Member Kessel who had experience with group insurance as part of his profession. He said Council Member Kessel was not there tonight but that he was fine with Mr. Path telling the Council that he recommended this step. Mr. Path said the request tonight was to seek approval to enter into an agreement with Charlesworth Consulting, to perform Phase I which involved studying the City's benefit program and helping identify goals and objectives, and whether or not marketing the City's insurance was a worthwhile effort. A Motion to approve this item was made by Council Member Pilgrim and seconded by 111['11! iiivil��� 13° Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. No future events were referenced, 14. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Savage and seconded by Council Member Pilgrim. Motion carried, 4 ayes - 0 nays. Mayor Hughes adjourned the meeting at 6:09 p.m. Regular Council Meeting April 8, 2024 Page 5 REGINALD B. HUGHES, MAYOR JANICE ELLIS, CITY CLERK Item No. 6 Love„ Civic Center Rem, Date # of Attendees Event 1/3/2024 45 Ambassador Lunch 1/6/2024 250 Raceway banquet 1/8/2024 100 Pipeline Safety 1/11/2024 15 LCC Board Meeting 1/12/2024 150 James Gregory Show 1/20/2024 500 RRVDSS Gala 1/14/2023 50 Mark Patrick Seminar 1/30/2024 25 TDP Meeting 2/9/2024 75 RYH Texas Debate 2/9 & 10/24 500 CAC Soire' 2/11/2023 150 TMBRA 2/16/2024 600 Mike Ryan 2/20/2024 150 RRVRW Debate 2/23/2024 1500 Gun & Knife Show 3/1/2023 250 Wild Turkey Banquet 3/2/2024 150 Circus 3/6/2024 300 RRVCU Reality Fair 3/8/2023 500 Mardi Gras 3/9/2023 300 Montasterio Reception 3/15/2023 200 Delta Water Fowl 3/21/2024 300 COP Awards Banquet 3/24/2024 400 SS Church Service 3/26/2024 20 Glass Lunch & Learn Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis January 31, 2024 ASSETS Love Civic Center $ 246,414.34 Reserved for Construction 136,825.71 Deposit on Signage 61,025.00 Red River Credit CD 332 102,824.08 Liberty CD 59873 33,536.99 Liberty CD 6238 50,000.00 Farmer's CD 0144 50,207.66 FF Money Market 37109 98,901.72 FBT CD 6704863 141,183.13 Total Current Assets 920,918.63 Due From VCC , 2,891.17 Total Other Assets 2,891.17 Total Assets $923,809.80 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 1,194.68 Payroll Liabilities1,535.20 Total Current Liabilities 2,729.88 NET ASSETS Retained Earnings 963,959.08 Net Income (Loss) . 42,879.16 Total Net Assets 921,079.92 Total Liabilities and Net Assets $ 923y809.S0 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center BudgetYear-to-Date Modified Cash Basis For the 4 11m tYs !. Z Net Income (Loss) L--(4!N!-16J ; ---AMRIPJO--,-19.A4 ..-4 _�8-2R% $ 2,650.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 4 Months Ended 4 Months Ended Jan 31, 2024 Jan 31, 2024 Variance % of Budget Annual Budget Actual Budget REVENUE ®tel Tax $ 120,934.41 $ 106,250.00 $ 14,664.41 113.82% $ 425,000.00 Rm . Hook Up 3,457.56 3,450®00 7.56 100.22% 7,000:00 Isc Income 0,00 0.00 MOO 0.00% .850.00 Rent 211,076.71 26®000.00 76.71 100.26. % 95,000.00 Refunded Deposits (6,200®00) (6,200.00) 0.00 100.00% (14,000.00) To Tower Lighting �.. -,�0 0000 _.. ..-,�. 0.00 , 0 0.00% 400.00 Total Revenue �ITITITITt�, ..131,50 e.00 140 111,23% 514250.00 Gross Profit 146,270.60 131,600.00 14,770.68 111.23% 514,250.00 OPERATING S Branding/Marketing 750.00 750.00 0.00 100.00% 5,000.00 Bank Service Charge 255.22 166.00 11722 151.92% 500.00 Communications 1,197.32 2,000.00 (802.58) 59A7 % 6,000°00 Office Expense 416.76 1,666.00 (1,251.24) 24.99% 5,000.00 Payroll Expenses 36,693.51 43,076.00 (4,1112,49) 90.2 % 12%220,00 Payroll Tax Expense 2,966,15 3,405.00 (416.64) 137076 % 10.215.00 Marketing 1 Advertising 346.50 350.00 (3.50) 99.00% 10,0 ®00 Audit 0.00 0.00 0,00 0.00% 4,00(100 Bookkeeping 2,155.34 2,336,00 "(160.66) 92.27% 7,000.00 Electricity 15,212.73 15,400,00 (167.27) 98.78% 40,000000 Ater 5,103.55 2,664.00 2,439.55 191.57 6,000°00 Gas 2,396.37 2,425.00 (26.63) 96.2 % 6,000.00 Trash Disposal 1,567.66 1,666.00 (100.12) 94.00% 5,000,00 Into n Auto Exp Allowance 1,000.00 1,000.00 0,00 100.00% 3,000.00 Out of Town Travel 0.00 0.00 0.00 0.00 1®500;00 903 Concert Series 0.00 0.00 0,00 0a00 % 25,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 25,000.00 Eiffel Tower Lighting/ aint 0.00 0000 0.00 0.00 % 1,000.00 Building alnt./ is/Equi 6,166.19 55,400.00 766A9 101.42% 100,000m Security 235.60 240.00 (4.20) 98.25% 6,500.00 Staff Ins./Retirement 2,642.66 3,043.00 (400.32) 86.84% 9,129.00 Building Insurance 0.00 0.00 0= om ®000,00 General Liability 4,060.53 50000,00 (919.47) 81.61 % 5,000.00 Workers Camp. Insurance 56126 1,400.00 (616.74) 41.52% 1,400,00 Directors & Officers 0.00 0.00 0.00 0000 2,000.00 Misc. Expenses 311,66 330.00 (16.14) 94.50% 1,500.00 Ground Maintenance 3,660.00 2®632.00 1,04&00 137.01 % 6,500,00 Capital Improvements 25,448.96._ 5 000,00. ......._ ..__. 411e96 10760 % „, 11200 Total Operating Expenses mm 190,650.62 ....... 195,166,00 m � 5 8 97.69% 513,900,00 Operating Income tlr(L s) __.. a , 19,,.275 6 69.72% 350. OTHER INCOME Interest Income 1,50q.78 632.00 658.7 160.36 % mm 2,500.00 Total Other Income 1,50019 632.00 � 666.76 180.38% 2,500.00 Other Expenses Total Other Expenses 0.00 0.00 . � 000 0.00% 0.00 Net Income (Loss) L--(4!N!-16J ; ---AMRIPJO--,-19.A4 ..-4 _�8-2R% $ 2,650.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget ,M,,, Actual, Prior Period Modified Cash Basis For the I Month Ended January 31. 2024 T707,111 ths "Jet Income 2(Lo-, . `k Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended Jen 31, 2024 ,den 31, 2024 Jan 318 2023 Jan 31, 2023 Actual Budget Actual Acutal .venue Motel Tax 0,00 $ 0.00 0,00 119,626.95 R.V. Hook Uo 649.97 650.00 137.40 1,954.09 Isc Income 0.00 0.00 0.00 100.00 Rent 6,434.96 6,500.00 6,451.77 46,143071 Refunded epos 2 40q.00 2 4p0.001 600.0...®,1. 2,400.0 j0 Total Revenue 864,92 4,950,0.0. � �. 167,424075 Operating !Expenses Bank Service Charge 105.69 42,00 9.33 54.12 Communications 561.54 500.00 432,60 1,490.61 Office Expense 92.27 417.00 0.00 395.00 Payroll Expenses 9,235.10 10®7 9000 6®219.07 42,967.94 Payroll Tax Expense 727.31 651.25 644.75 3,312.61 Marketing/Advertising 0.00 0.00 41.49 1,090,99 Bookkeeping 547.50 584.00 563.50 .2,356.50 Electricity 6,340.09 6,300,00 50666,20 15,559.51 Water 78U0 666.00 833.85 4,036.58 Gas 1,171.66 1,200.00 3,424.56 3,624.64 Trash Disposal 391.97 417.00 340.66 1,022.58 Intown Aute Exp Allowance 250.00 250.00 250,00 1,000.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building aint,/Spic quip 2,637,65 2®600.00 3,416°05 19,326.63 Security 56.95 60.00 56.95 464.430 Staff Ins./Retirement 757.66 760.75 744.54 2,621.55 General Liablllty 0.00 0.00 0,00 3,699.65 Workers Comp. Insurance 0.00 0.00 0.00 626.92 Miss Expenses 39.46 40.00 0.00 64.16 Ground Maintenance 620.00 706®00 616.33 2,605,33 Bicycles & Related Expenses .. _...0.00 _ 0.00 0.00 767.07 "Dotal Operating Expenses � 26 365,00 25 266,70 132.313.61 Operating Income (Loss) �1 661.59 (218415.00 G2 63. 36,111.14 Other Income Interest Income 4743.76 206,00 _. 6.79 1,357.54 Total Other Income 476.76 209,00 --.-346.79 1®3570 Other Expenses City of Paris for Construction 0.00 0.00 114„506016 m 207,114.99 Total Other Expenses 0.00_ 0800 _ 114,506.16 207,114.99 "Jet Income 2(Lo-, . `k Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis February 29, 2024 ASSETS Love Civic Center $ 224,165.92 Reserved for Construction 136,825.71 Signage 62,725.00 Red River Credit CD 332 102,824.08 Liberty CD 59873 33,536.99 Liberty CD 6238 51,253.42 Farmer's CD 0144 50,207.66 FF Money Market 37109 98,901.72 FBT CD 6704863 141 183.13 Total Current Assets 901 62363 Due From VCC 118,039.46 Total Other Assets _ 118,039.46 Total Assets $ 1,019.663.09, LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 112.65 Payroll Liabilities 1,537.62 Total Current Liabilities 1/66500227 NET ASSETS Retained Earnings 963,959.08 Net Income (Loss) 54,053.74 Total Net Assets 1,018,012.82 Total Liabilities and Net Assets $ 1019,663.09 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily includod in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 5 Months Ended February 29, 2024 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 5 Months Ended 5 Months Ended Feb 29, 2024 Feb 29, 2024 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 233,530.07 $ 212,500.00 $ 21,030.07 109-90% $ 425,000.00 R.V. Hook Up 4,457.53 4,450.00 7.53 100.17% 7,000.00 Mise Income 0.00 0.00 0.00 0.00% 850.00 Rent 35,253.71 35,200.00 53.71 100.15% 95,000.00 Refunded Deposits (6,200.00) (6,200.00) 0.00 100.00% (14,000.00) Tower Lighting - 0.00 0.00 0.00 0.00% ..,.... 400.00 Total Revenue _267,041.31 245,950.00 21 031 108.58% 514250.00 Gross Profit 267 041.311245,950.00 21 091.31 108.58% 514,25o.00 OPERATING EXPENSES Branding/Marketing Exp 750.00 750.00 0.00 100.00% 5,000.00 Bank Service Charge 296.79 210.00 86.79 141.33% 500.00 Communications 1,608.28 2,500.00 (891.72) 64.33% 6,000.00 Office Expense 416.76 2,085.00 (1,668.24) 19.99% 5,000.00 Payroll Expenses 47,928.38 53,844.00 (5,915.62) 89.01 % 129,220.00 Payroll Tax Expense 3,689.19 4,256.25 (567.06) 86.68% 10,215.00 Marketing'I Advertising 346.50 350.00 (3.50) 99.00% 10,000.00 Audit 0.00 0.00 0.00 0.00% 4,000.00 Bookkeeping 2,984.34 2,919.00 65.34 102.24% 7,000.00 Electricity 15,212.73 15,400.00 (187.27) 98.78% 40,000.00 Water 5,421.38 3,331.00 2,090.38 162.76% 8,000.00 Gas 4,068.01 4,025.00 43.01 101.07% 6,000.00 Trash Disposal 1,959.85 2,085.00 (125.15) 94.00% 5,000.00 Intown Auto Exp Allowance 1,250.00 1,250.00 0.00 100.00% 3,000.00 Out of Town Travel 0.00 0.00 0.00 0:00 % 1,500.00 903 Concert Series 0.00 0.00 0.00 0.00% 25,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 1,000.00 Building Maint./Spix/Equip 61,383.30 60,600.00 783.30 101.29% 100,000.00 Security 387.75 390.00 (2.25) 99.42% 6,500.00 Staff 'I ns./Retirement 3,282.10 3,803.75 (521.65) 86.29% 9,129.00 Building Insurance 5,663.00 6,000.00 (337.00) 94.38% 6,000.00 General Liability 4,080.53 5,000.00 (919.47) 81.61 % 5,000.00 Workers Comp. Insurance 581.26 1,400.00 (818.74) 41.52% 1,400.00 Directors & Officers 0.00 0.00 0.00 0.00% 2,000.00 Mlsc Expenses 311.86 33D.00 (18.14) 94.50% 1,500.00 Ground Maintenance 3,880.00 3,540.00 340.00 109.60% 8,500.00 Capital Improvements 25448.96 25 OOD.(n 448.96 101.80% 82436.00 Total Operating Expenses 215,950.97 224 069.008 118.03 96.38 % 513,900.00 Operating Income (Loss) .___511,090.34 211.881.00 29,209.34 233.49% 350.00 OTHER INCOME Interest Income .. X63.40 _ _mm 1,040.00 1,11 .923.40 284.94% 2,500.00 Total Other Income 2,963.40 1,040.00 1,923.40 284.94% 2,500.00 Other Expenses Total Other Expenses 0 0.00 0.00 0.00% - 000 Net Income Loss (Loss) $� 54,053.74 $ �,: 221921 000 $ 31 132.7 4 235.83 % 2850.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended February 29, 2024 and 2023 and 5 Months Ended February 28, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Feb 29, 2024 Feb 29, 2024 Feb 28, 2023 Feb 28, 2023 Actual Budget Actual Acutal Revenue Catering 0.00 0.00 250.00 250.00 Motel Tax .112,595.66 106,250.00 107,903.83 227,530.78 R.V. Hook Up 999.97 1,000.00 361.72 2,315.81 Misc Income 0.00 0.00 0.00 100.00 Rent 7,175.00 7,200.00 19,589.70 67,733.41 Refunded Deposits 0.00 0.00 (1,400.00) (3,800.00) Tower Lighting 0.00 0.00 . 100.00 100.00, Total Revenue __120j770.63 114,450.00 126,805.25 294 230.00 Operating Expenses Bank Service Charge 41.57 42.00 25.46 79.58 Communications 410.96 500.00 573.45 2,064.26 Office Expense 0.00 417.00 258.24 653.24 Payroll Ekpenses 9,034.87 10,768.00 7,866.00 50,833.94 Payroll Tax Expense 701.03 851.25 607.78 3,920.39 Marketing I Advertising 0.00 0.00 0.00 1,090.99 Bookkeeping 829.00 583.00 0.00 2,358.50 Electricity 0.00 0.00 0.00 15,559.51 Water 317.83 667.00 909.62 4,946.20 Gas 1,671.64 1,600.00 279.17 3,904.01 Trash'Disposal 391.97 417.00 0.00 1,022.58 IntowiiAuto Exp Allowance 250.00 250.00 250.00 1,250.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 5,197.11 5,200.00 16,235.93 35,564.56 Security 151.95 150.00 58.95 523.75 Staff Ins./Retirement 639.42 760.75 543.40 3,164.95 Building Insurance 5,663.00 6,000.00 0.00 0.00 General Liability 0.00 0.00 0.00 3,699.65 Workers Comp. Insurance 0.00 0.00 0.00 828.92 Directors 8 Officers 0.00 0.00 1,559.66 1,559.66 Mise Expenses 0.00 0.00 23.49 87.67 Ground Maintenance 0.00 708.00 618.33 3,223.66 Bicycles 8 Related Expenses 0.00 0.00 0.00 787.07 Total Operating Expenses ... _00. 28,914.00=_. A9,809.48 __�..1�62,12ww�3.09 Operating Income (Loss) 95,470.28 86,536.00 96 995.77 132,106.91 Other Income Interest Income 1,462.62 �m 208.00 _ 224,77 158231 Total Other Income 1„462.62 2011.00 224.77 1,582.31 Other Expenses City of Paris for Construction _ ,. 0.00 000 0.00 207,114.99 Total Other Expenses 0.00 0.00 0.00 207,114.99, ..- Net Income Loss { ) $ W r 96,Y932.90 $ 85,744.00 $ 97,220.54 $ 73, 25.77 4m Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis March 31, 2024 ASSETS Love Civic Center Reserved for Construction Signage Red River Credit CD 332 Liberty CD 59873 Liberty CD 6238 Farmer's CD 0144 FF Money Market 37109 FBT CD 6704863 Total Current Assets Due From VCC Total Other Assets Total Assets LIABILITIES AND NET ASSETS Current Liabilities Due to COC Payroll Liabilities Total Current Liabilities NET ASSETS Retained Earnings Net Income (Loss) Total Net Assets Total Liabilities and Net Assets $ 219,529.30 136,825.71 62,725.00 102,824.08 33,536.99 51,253.42 50,207.66 99,031.47 141 183.13 897,116.76 118,039.47 1%039A7 $ 1,015,156.23 $ 225.30 1,539.31) 1,764.60 963,959.08 49,432.55 1,013,391.63 $ 1,016466.23 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual; Year -to -Date Modified Cash Basis For the 6 Months Ended March 31, 2024 Total Other Expenses _ ., 0.00 0.00 0.00 0.00% 0.00 Net Income (Loss) $ 49,43255 $ ._, 13,915.00 $ mm 35,,,517.55 365.25% $ 2,850.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 6 Months Ended 6 Months Ended Mar 31, 2024 Mar 31, 2024 Variance % of Budget Annual Budget Actual Budget REVENUE Motel Tax $ 233,530.07 $ 212,500.00 $ 21,030.07 109-90% $ 425,000.00 R.V. Hook Up 51797.51 5,750.00 47.51 100.83% 7,000.00 Misc Income 0.00 0.00 0.00 0.00% 850.00 Rent 59,228.71 59,200.00 28.71 100.05% 95,000.00 Refunded Deposits (10,600.00) (10,800.00) 200.00 98.15% (14,000.00) Tower Lighting 200.00 200.00 �0.000 100.00 % . 400.00 Total Revenue, _____166,850.00 2611850.00 21,306.29 107-98% 514,250.00 Gross Profit 2881 6.29 _ 5 266,850.00 %21,306.29 107.98 514,250.00 OPERATING EXPENSES Branding/Marketing Exp 750.00 750.00 0.00 100.00% 5,000.00 Bank Service Charge 338.36 252.00 86.36 134.27% 500.00 Communications 1,769.30 3,000.00 (1,230.70) 58.98% 6,000.00 Office Expense 416.76 2,502.00 (2,085.24) 16.66% 5,000,00 Payroll Expenses 56,678.53 64,612.00 (7,933.47) 87.72% 129,220.00 Payroll Tax Expense 4,343.48 5,107.50 (764.02) 85.04% 10,215.00 Marketing / Advertising 346.50 350.00 (3.50) 99.00% 10,000.00 Audit 0.00 0.00 0.00 0.00% 4,000.00 Bookkeeping 3,753.50 3,562.00 251.50 107.18% 7,000.00 Electricity 20,908.33 21,100.00 (191.67) 99.09% 40,000.00 Water 5,842.13 3,998.00 1,844.13 146.13% 8,000.00 Gas 4,723.52 4,675.00 48.52 101.04% 6,000.00 Trash Disposal 1,959.85 2,502.00 (542.15) 78.33% 5,000.00 Intown Auto Exp Allowance 1,500.00 1,500.00 0.00 100.00°% 3,000.00 Out of Town Travel 0.00 0.00 0.00 0.00% 1,500.00 903 Concert Series 0.00 0.00 0.00 0.00% 25,000.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 25,000.00 Elffel Tower Lighting/Maint 0.00 0.00 0.00 0.00% 1,000.00 Building Maint./Spls/Equip 68,170.51 67,800.00 370.51 100.55% 100,000.00 Security 973.50 990.00 (16.50) 98.33% 6,500.00 Staff Ins./Retirement 3,921.52 4,564.50 (642.98) 85.91 % 9,129.00 Building Insurance 5,663.00 6,000.00 (337.00) 94.38% 6,000.00 General Liability 4,080.53 5,000.00 (919.47) 61.61 % 5,000.00 Workers Comp. Insurance 581.26 1,400.00 (818.74) 41.52% 1,400.00 Directors & Officers 0.00 0.00 0.00 0.00% 2,000.00 Misc Expenses 311.86 330.00 (18.14) 94.60% 1,500.00 Ground Maintenance 4,510.00 4,248.00 262.00 106.17% 8,500.00 Capital Improvements 8,9696 _2,436.00 25 000.00 , 2��. 448.96 _ ° 101.80 °% b Total Operating Expenses 241991 1.40 2541183.00 12,191.60 95.20% _ 513,900.00 Operating Income (Loss) 46,164.89 12,667.00 33,497.89 364.46% 350.00 OTHER INCOME Interest, Income 3,267.66 1,248.00 _ 2,019.66 261.83% 2,500.00 Total Other Income ww.. 3,267.66 __1,248.00 2,019.66 261.83% 2 500.00 Other Expenses Total Other Expenses _ ., 0.00 0.00 0.00 0.00% 0.00 Net Income (Loss) $ 49,43255 $ ._, 13,915.00 $ mm 35,,,517.55 365.25% $ 2,850.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended March 31, 2024 and 2023 and 6 Months Ended March 31, 2023 Financial statement.preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accountieg are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 6 Months Ended Mar 31, 2024 Mar 31, 2024 Mar 31, 2023 Mar 31, 2023 Actual Budget Actual Acute] Revenue Catering 0.00 0.00 0.00 250.00 Motel Tax 0.00 0.00 0.00 227,530.78 R.V. Nook Up 1,339.98 1,300.00 964.70 3,280.51 Misc Income 0.00 0.00 0.00 100.00 Rent 23,975.00 24,000.00 2,497.93 70,231.34 Refunded Deposits (4,600.00) (4,600.00) (3,756.00) (7,556.00) Tower Lighting 200.00 200.00 0.00 100.00 Total Revenue 20,914.98 20,900.00 ____ '293.3T) 293 936.63 Operating Expenses Bank Service Charge 41.57 42.00 11.20 .90.78 Communications 161.02 500.00 435.47 2,499.73 Office Expense 0.00 417.00 0.00 653.24 Payroll Expenses 8,750.15 10,768.00 8.828.94 59,662.88 Payroll Tax Expense 654.29 851.25 665.09 4,585.48 Marketing / Advertising 0.00 0.00 0.00 1,090.99 Bookkeeping 759.16 583.00 1,337.34 3,695.84 Electricity 5,695.60 5,700.00 2,263.54 17,823.05 Water 420.75 667.00 940.47 5,886.67 Gas 655.51 650.00 729.83 4,633.84 Trash Disposal 0.00 417.00 681.72 1,704.30 Intown Auto Exp Allowance 250.00 250.00 250.60 1,500.00 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 7,237.21 7,200.00 7,768.64 43,333.20 Security 585.75 600.00 58.95 582.70 Staff Ins./Retirement 639.42 760.75 713.00 3,877.95 General Liability 0.00 0.00 0.00 3,699.65 Workers Comp. Insurance 0.00 0.00 0.00 828.92 Directors & Officers 0.00 0.00 0.00 1,559.66 Misc Expenses 0.00 0.00 66.16 153.83 Ground Maintenance 630.00 708.00 620.00 3,843.66 Bicycles 8 Related Expenses .... m_ 0.00 0.00 0.00 787.07 Total Operating Expenses 26 x5,370.35 187,493.44 Operating Income (Loss) �(5�575.45 19,214.00) 25,663.72 ______106,443.19 Other Income Interest Income 304.26 _........,m 208.00_ _ _ 259.94 1,842.25 Total Other Income TM 304.26 mIT208.00 259.94 184226 Other Expenses City of Paris for Construction ._.0.00 0.00 0.00 207,114.99 Total Other Expenses. 0.00 0.00 0.00 207,114.99 Net Income (Loss) $ �5t271_„19 $o 9 006.00 , $ m 2S 403.78rvw� $ 98 829 55 Financial statement.preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accountieg are omitted and no assurance is provided VCC Quarterly Reports for January, February, March, 2024 JANUARY January 24th thru 27th —6 th Annual Tower City Comedy Festival Room nights: 120 FEBRUARY Funded $2250.00 February 10th & 111h - TMBRA Paris Hard Labor Mountain Bike Race at Barber Hills Mountain Bike Trail at Pat Mayse Room Nights: 160 Budgeted Line Item MARCH March 9th & 10th , Archers for Christ - Tri-State Shootout Room Nights: 90 Funded: $2375.00 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets $ 1,599.41 Modified Cash Basis 2,891.17 January 31, 2024 810.67 ASSETS 5,301.25 CURRENT ASSETS HOT Checking $ 136,503.43 Not HOT Checking 244,697.23 Liberty MM 5269 218,543.58 First Federal CD 8703 -NH 50,000.00 Credit Union of Texas 6406- NH 50,197.28 LNB CD 25490 52,238.30 Total Current Assets 752,179.82 OTHER ASSETS Due From COC 1.021.95 Total Other Assets _11.021.95 Total Assets $ _753,201:77 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 1,599.41 Due to LCC 2,891.17 Payroll Liabilities 810.67 Total Current Liabilities 5,301.25 NET AS89TS Retained Earnings 733,596.78 Net Income 14303.74 Total Net Assets 747,900.52 Total Liabilities and Net Assets $ 753,2D7.77 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2024 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 4 Months Ended 4 Months Ended Jan 31, 2024 Jan 31, 2024 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 241,868.82 $ 212,500.00 $ 29,368.82 113.82% $ 850,000.00 Hot Money Interest _ 1,366.66 .....• _332.00 1,034.66 411.64 % _ mm 1,000.00, .� m Total Revenue 2432;_35.48 _ 212,832 OD 30,403.48 114.29% x 1 0 0.00 Operating Expenses Postage 65.41 65.00 0.41 100.63% 750.00 Misc Expenses 211.34 200.00 11.34 105.67% 730.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D 6 O Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 646.90 1,000.00 (353.10) 64.69% 1,000.00 Staff Ins./Retirement 2,240.73 3,064.00 (823.27) 73.13% 9,200.00 Meetings 8 Hosting 21.64 500.00 (478.36) 4.33% 500.00 Chamber Management 12,500.00 12,500.00 0.00 100.00% 50,000.00 Out of Town Travel 1,462.15 1,380.00 82.15 105.95% 3,000.00 Intown Auto/Exp Allowance 800.00 1,000.00 (200.00) 80.00% 3,000.00 Membership Dues/Sub. 1,650.00 1,750.00 (100.00) 94.29% 6,800.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,155.33 2,332.00 (176.67) 92.42% 7,000.00 Payroll Expenses 29,729.06 29,332.00 397.06 101.35% 86,000.00 Payroll Tax Expense 2,320.90 2,308.00 12.90 100.56% 6,920.00 Office Expense 1,168.78 1,200.00 (31.22) 97.40% 3,000.00 Communications 866.82 1,336.00 (469.18) 64.88% 4,000.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 259.66 168.00 91.66 154.56% 500.00 Motel Tax Transferred to LCC 120,934.41 106,250.00 14,684.41 113.82% 425,000.00 Marketing/Advertising 20,624.03 20,000.00 824.03 104.12% 87,000.00 Chaparral Square Dancers 65.66 65.00 0.66 101.02% 2,100.00 Tour de Paris Exp 850.00 850.00 0.00 100.00% 32,000.00 ASA 0.00 0.00 0.00 0.00% 15,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,OOD.00 TMBRA Bicycle Race Exp 214.64 200.00 14.64 107.32% 14,000.00 Red Bull Qualifier Exp 1,148.34 0.00 1,148.34 0.00% 0.00 Pump Track Event 6,100.11 4,000.00 2,100.11 152.50% 6,000.00 Branding Discovery 750.00 750.00 0.00 100.00% 5,000.00 Jettribe Expense 0.00 0.00 0.00 0.00% 10,000.00 Eclipse Expense 2,233.00 0.00 2,233.00 0.00% 0.00 Steak Wars 0.00 0.00 0.00 0.00% 10,000.00 Events Promotion / Funding 13,720.00 14,300.00 (580.00) 95.94% 60,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 4,000.00 4,000.00 _ 0.00 100.00% 12,000.00 Total Operating Expenses _g�38.91� 219,050.00 _,_____18,388.91 108.39% 88 Operating Income (Loss) 796.57 6,218.00) 12,014.57 (93.221% 35,700.00� NOT -HOT INCOME Trolley / Historical' 6,300.00 5,000.00 11300.00 126.00% 5,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 1,500.00 TMBRA Bicycle Race 4,944.80 4,950.00 (5.20) 99.89% 14,000.00 Pump Track Event Income 1,645.00 1,000.00 645.00 164.50% 11000.00 Prospective Event Income 0.00 0.00 0.00 0.00% 50,000.00 Souvenir Sales 1,779.86 1,900.00 (120.14) 93.68% 4,000.00 Interest Income,u 446.15 332.00 _ _ 114.15 134.38% 11000.00 Total Not -Hot Income _ 15r116.81 13,182.00 1,933.81 114.67% _ 126,500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 4 Months Ended January 31, 2024 NOT -HOT EXPENSES Credit Card Fees 826.80 654.00 162.80 124.52% 2,000.00 Trolley Driver 1,120.00 1,050.00 70.00 106.67% 2,500.00 Trolley Expenses 2,007.00 2,055.00 (48.00) 97.66% 5,000.00 Trolley Insurance 751.16 700.00 51.16 107.31 % 2,100.00 Souvenir Exp 1,903.68 1,925.00 (21.32) 98.89% 4,000.00 903 Sunset Concert Series Exp 0.00 0.00 0.00 0.00% 25,000.00 Prospective Event Exp 0.00 0.00 0.00 0.00% 50,000.00 Total Not -Hot Expenses P 8 608.64 8 394.00 x14.64 �. 103.36 % 90,600.00 Net income (Loss) $ 14 303 74 mom.., �.,�,m��.��»m„�� 570.00 $ �- 13,733.74 2 509.43 % �,,.�,..�.�� �w»;W,�,���r 200.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended January 31, 2024 and 2022 and 4 Months Ended January 31, 2023 1 Month Ended 1 Month Ended 1 Month Ended 4 Months Ended NOT -HOT EXPENSES Credit Card Fees Jan 31, 2024 Jan 31, 2024 Jan 31, 2023 Jan 31, 2023 Trolley Driver Actual Budget Actual Actual REVENUE 606.12 600.00 493.19 1,116.89 Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 239,253.89 Hot Money Interest m. 10.60 _83.00 10.78 65.81 Total Revenue _ 10.80 83.00 10.78 239,319.70 OPERATING EXPENSES Postage 0.00 0.00 0.00 47.15 Misc Expenses 99.75 100.00 0.00 72.60 Worker's Comp 0.00 0.00 0.00 599.85 Staff Ins./Retirement 525.56 756.00 685.27 2,360.92 Meetings & Hosting 0.00 0.00 87.59 114.06 Chamber Management 0.00 0.00 0.00 12,500.00 Out of Town Travel 28.84 30.00 148.41 1,351.91 Intown Auto/Exp Allowance 200.00 250.00 200.00 800.00 Membership Dues/Sub. 0.00 0.00 0.00 1,075.00 Bookkeeping 547.50 583.00 583.50 2,358.50 Payroll Expenses 7,276.76 7,333.00 6,997.26 29,503.03 Payroll Tax Expense 618.78 577.00 594.79 2,300.98 Office Expense 231.45 250.00 102.20 795.15 Communications 597.09 334.00 575.76 1,150.95 Historical' Museum 3,500.00 3,500.00 3,500.00 3,500.00 Bank Service Charge 81.38 42.00 7.46 37.30 Motel Tax Transferred to LCC 0.00 0.00 0.00 119,626.95 Marketing/Advertising 2,000.00 2,000.00 1,499.00 9,163.00 Chaparral Square Dancers 0.00 0.00 0.00 (172.50) Tour de Paris Exp 0.00 0.00 0.00 175.00 ASA Indoor Archery Event Exp 0.00 0.00 940.00 940.00 TMBRA Bicycle Race Exp 164.64 150.00 2,280.00 6,780.00 Branding Discovery 0.00 0.00 3,083.33 3,083.33 Events Promotion / Funding 2,830.00 2,800.00 5,165.00 19,238.61 Arts Allocation 7,000.00 7,000.00 0.00 7,000.00 Rent to COC -12C90-001 _�1 000 00 � � 1, 000.00 �mmm 4,000.00 Total Operating Expenses 26,801.75 26,715.00 27,449.57 8,401.79 Operating Income (Loss) JS ___A26,632.09) 271438.79 10,917.91 NOT -HOT INCOME Trolley J Historical 1,650.00 350.00 300.00 7,250.00 ASA Indoor Archery Event 0.00 0.00 1,250.00 1,250.00 TMBRA Bicycle Race 4,214.00 4,200.00 8,670.00 8,670.00 Souvenir Sales 171.95 200.00 31.82 1,635.45 Interest Income m 115.90 83.00 139.21 509.83 Total Other Income 8y„33.00 10,391.03 19,315.29 NOT -HOT EXPENSES Credit Card Fees 40.99 166.00 304.50 1,057.89 Trolley Driver 385.00 350.00 35.00 1,617.00 Trolley Expenses 606.12 600.00 493.19 1,116.89 Trolley Insurance 186.48 175.00 190.65 766.80 Souvenir Exp -. _ _0.00 0.000 ..__..._. , 0.00 625.60 Total Not -Hot Expenses ____j,218.591 00 1,023.34 Net Income (Loss)$21657.89 $ 23,090.00 $ (18,071.10) $ 25,049.02 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and .Net Assets Modified Cash Basis February 29, 2024 ASSETS CURRENT ASSETS $ 12,965.78 HOT Checking $ 344,080.19 Not HOT Checking 254.550.73 Liberty MM 5269 218,543.58 First Federal CD 8703 -NH 50,000.00 Credit Union of Texas 6406- NH 50,197.28 LNB CD 25490 52238==30 Total Current Assets 969 610.08 OTHER ASSETS $ 971,082.34 Due From COC 147226 Total Other Assets 1,472.26 Total Assets 971082-34 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 12,965.78 Due to LCC 118,039.46 Payroll Liabilities 792.81 Total Current Liabilities 131 798.05 NET ASSETS Retained Earnings 733,596.78 Net Income 105687.51 Total Net Assets 839,284.29 Total Liabilities and Net Assets $ 971,082.34 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 29, 2024 5 Months Ended 5 Months Ended Feb 29, 2024 Feb 29, 2024 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 467,060.14 $ 425,000.00 $ 42,060.14 109.90% $ 850,000.00 Hot Money Interest 1,,372.86 415.00, 957.86 330;81 % m1 =0.00 Total Revenue 4668 433.00 25L415.00 43 018.00 110.11 % 851 N000.00 Operating Expenses Postage 229.47 225.00 4.47 101.99% 750.00 Misc Expenses 211.34 200.00 11.34 105.67% 730.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D & O Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 646.90 1,000.00 (353.10) 54.69% 1,000.00 Staff Ins./Retirement 2,821.17 3,831.00 (1,009.83) 73.64% 9,200.00 Meetings & Hosting 21.64 500.00 (478.36) 4.33% 500.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 442,15 360.00 82.15 122.82% 3,000.00 Intown Auto/Exp Allowance 1,000.00 1,250.00 (250.00) 80.00% 3,000.00 Membership Dues/Sub. 1,650.00 1,750.00 (100.00) 94.29% 6,800.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 2,984.33 2,915.00 69.33 102.38% 7,000.00 Payroll Expenses 36,725.34 36,665.00 60.34 100.16% 88,000.00 Payroll Tax Expense 2,909.00 2,885.00 24.00 10D.83 % 6,920.00 Offibe Expense 1,347.58 1,375.00 (27.42) 98.01 % 3,000.00 Communications 1,050.61 1,669.00 (618.39) 62.95% 4,000.00 Historical Museum 3,500.00 3,500.00 0.00 1013.00 % 3,500.00 Bank Service Charge 306.72 210.00 96.72 146.06% 500.00 Motel Tax Transferred to LCC 233,530.07 212,500.00 21,030.07 109.90% 425,000.00 Marketing / Advertising 24,952.18 24,100.00 852.18 103.64% 87,000.00 Chaparral Square Dancers 65.66 65.00 0.66 101.02% 2,100.00 Tour de Paris Exp 850.00 850.00 0.00 100.00% 32,000.00 ASA 0.00 0.00 0.00 0.00% 15,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA tigcle Race Exp 4,647.56 4,700.00 (52.44) 98.88% 14,000.00 Red Bull Qualifier Exp 1,148.34 0.00 1,148.34 0.00% 0.00 Pump Track Event 6,100.11 4,000.00 2,100.11 152.50% 6,000.00 Branding Discovery 750.00 750.00 0.00 100.00% 5,000.00 Jettdbe Expense 0.00 0.00 0.00 0.00% 10,000.00 Eclipse Expense 2,233.00 0.00 2,233.00 0.00% 0.00 Steak Wars 0.00 0.00 0.00 0.00% 10,000.00 Events Promotion / Funding 14,845.00 15,425.00 (580.00) 96.24% 60,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent.to COC u 5,000 00 5,000..00 0.00 100.00% 12,,000.00 Total Operating Expenses 361,968.17 357, 725.00 24,243.17 106.78% 886,700.00 Operating Income (Loss) 86,464.83 67,690.00 18 774.83 127.74% 35 700.00 NOT -HOT INCOME Trolley / Historical 7,470.37 5,000.00 2,470.37 149.41 % 5,000.00 Tour de Paris Income 0.00 0.00 0.00 0.00% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 1,500:00 TMBRA Bicycle Race 14,122.80 14,000.00 122.80 100.88% 14,000.00 Pump Track Event Income 1,645.00 1,000.00 645.00 164.50% 1,000.00 Prospective Event Income 0.00 0.00 0.00 0.00% 50,000.00 Souvenir Sales 2,401.20 2,525.00 (123.80) 95.10% 4,000.00 Interest Income _ ..,__., 577.57 415.00 _ 162,57 139.17% _1 0 ,00.00 Total Not -Hot Income __28 216.94 22„940.00 3 76.94 _... 114.28% 126,500.00 Financial statement preparation service provided by Malnory, McNeal 8c Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Parts Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 5 Months Ended February 29, 2024 NOT -HOT EXPENSES 6.79 Credit Card Fees 837.79 Trolley Driver 1,120.00 Trolley Expenses 2,195.15 Trolley Insurance 937.64 Souvenir Exp 1,903.68 903 Sunset Concert Series Exp 0.00 Prospective Event Exp _ 0.00 Total Not -Hot Expenses .2B Net Income (Loss) $ 105,687.51 831.00 6.79 100,82% 2,000.00 1,050.00 70.00 106.67% 2,500.00 2,255.00 (59.85) 97.35% 5,000.00 875.00 62.64 107.16% 2,100.00 1,925.00 (21.32) 98.89% 4,000.00 0.00 0.00 0.00% 25,000.00 0.00% ---50-10-00-00 6,936.00 58.6 100.84% 90 600.00 83,694.00 $ 21,993.51 126.28% 200.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended February 29, 2024 and 2023 and 5 Months Ended February 28, 2023 1 Month Ended 1 Month Ended 1 Month Ended 5 Months Ended Financial statement preparation service provided by Malnary, McNeal Bc Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting ate omitted and no assurance is provided Feb 29, 2024 Feb 29, 2024 Feb 28, 2023 Feb 28, 2023 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 225,191.32 $ 212,500.00 $ 215,807.65 $ 455,061.54 Hot Money Interest 6..20 �.. 83.00 10.43 _._...._� 76.24 Total Revenue 225,197.52 2 215,818.08 455,137.78 OPERATING EXPENSES Postage 164.06 160.00 4.16 51.31 Misc Expenses 0.00 0.00 0.00 72.60 D & O Insurance 0.00 0.00 1,559.67 1,559.67 Worker's Comp 0.00 O.W 0.00 599.85 Staff Ins./Retirement 580.44 767.00 478.27 2,839.19 Meetings & Hosting 0.00 0.00 134.37 248.43 Chamber Management 12,500.00 12,500.00 12,500.00 25,000.00 Out of Town Travel (1,020.00) (1,020.00) 809.78 2,161.69 Intown Auto/Exp Allowance 200.00 250.00 200.00 1,000.00 Memberstil' Dues/Sub. 0.00 0.00 100.00 1,175.00 Bookkeeping 829.00 583.00 0.00 2,358.50 Payroll Expenses 6,996.28 7,333.00 6,722.22 36,225.25 Payroll Tax. Expense 588.10 577.00 565.54 2,866.52 Office Expense 178.80 175.00 169.51 964.66 Communications 183.79 333.00 350.97 1,501.92 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 47.06 42.00 7.46 44.76 Motel Tax Transferred to LCC 112,595.66 106,250.00 107,903.83 227,530.78 Marketing/Advertising 4,128.15 4,100.00 9,806,85 18,969.85 Chaparral Square Dancers 0.00 0.00 0.00 (172.50) Tour de Paris txp 0.00 0.00 0.00 175.00 ASA Indoor Archery Event. Exp 0.00 0.00 538.13 1,478.13 TMBRA Bicycle Race Exp 4,432.92 4,500.00 2,746.49 9,526.49 Branding Discovery 0.00 0.00 0.00 3,083.33 Events Promotion / Funding 1,125.00 1,125.00 2,603.13 21,841.74 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1000.00 m, a � _.. 1000:00 , �00 1,000. ................... 5„000.00 .-...�.m.. Total Operating Expenses ___144,529.26 138„675.00 148,200.38 376602,17 Operating Income (Loss) 80,668.26 ..... 73,908.00 67,617.70 78 535.61 NOT -HOT INCOME Trolley/Historical 1,170.37 0.00 0.00 7,250.00 ASA Indoor Archery Event 0.00 0.00 0.00 1,250.00 TMBRA Bicycle Race 9,178.00 9,050.00 8,345.00 17,015.00 Pump Track Event Income 0.00 0.00 500.00 500.00 Souvenir Sales 621.34 625.00 104.46 1,739.92 Interest Income 131.42 83.00 134.11 643.94 Total Other Income 11 101,13 9,758.009 083,57, 28,398.86 NOT -HOT EXPENSES Credit Card Fees 10.99 167.00 267.50 1,325.39 Trolley Driver 0.00 0.00 0.00 1,617.00 Trolley Expenses 188.15 200.00 125.00 1,241.89 Trolley. Insurance 185.48 175.00 190.65 957.45 Souvenir Exp 00 -.W00 ...� 0. �000.00 . 65.00 . ...� 0 690.60 Total Not -Hot Expenses 385.52 542.00 _ 648.15 5,832.33_ Net Income (Loss) $ 91383,77 $ 83„124.00 $ 76 053.1,2 $ 101I102.14 Financial statement preparation service provided by Malnary, McNeal Bc Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting ate omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis March 31, 2024 ASSETS CURRENT ASSETS HOT Checking Not HOT Checking Liberty MM 5269 First Federal CD 8703 -NH Credit Union of Texas 6406- NH LNB CD 25490 Total Current Assets OTHER ASSETS Due From COC Due From Hot Checking Total Other Assets Total Assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC Due to LCC Due to Not Hot Checking Payroll Liabilities Total Current Liabilities NET ASSETS Retalned Earnings Net Income Total Net Assets Total Liabilities and Net Assets $ 301,075.04 259,362.83 218,543.58 50,000.00 50,197.28 52„238.30 931 417.003 216.75 1,021.95 1,236.70 $ 932 ,655.73 $ 200.00 118,039.47 1,021.95 810.88 120,072.30 733,596.78 78,986.65 812,583.43 $W„ , 932 655.73 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially ail disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2024 6 Months Ended 6 Months Ended Mar 31, 2024 Mar 31, 2024 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy Tax $ 467,060.14 $ 425,000.00 $ 42,060.14 109-90% $ 850,000.00 Hot Money Interest 498.00_ 888.20 278.35 % . ---i-.9-0-0-00, Total Revenue 468L446.34 X00 42,948.34 110.090 % 851,000.00 Operating Expenses Postage 229.47 225.00 4.47 101.99% 750.00 Misc Expenses 774.66 730.00 44.66 106.12% 730.00 General Liability 0.00 0.00 0.00 0.00% 2,000.00 D & 0 Insurance 0.00 0.00 0.00 0.00% 1,700.00 Worker's Comp 646.90 1,000.00 (353.10) 64.69% 1,000.00 Staff Ins./Retirement 3,387.59 4,598.00 (1,210.41) 73.68% 9,200.00 Meetings & Hosting 21.54 500.00 (478.36) 4.33% 500.00 Chamber Management 25,000.00 25,000.00 0.00 100.00% 50,000.00 Out of Town Travel 442.15 1 360.00 82.15 122.82% 3,000.00 Intown Auto/Exp Allowance 1,200.00 1,500.01) (300.00) 80.00% 3,000.00 Membership Dues/Sub. 1,650.00 1,750.00 (100.00) 94.29% 6,800.00 Audit 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 3,753.50 3,498.00 255.50 107.30% 7,000.00 Payroll Expenses 43,721.62 43,998.00 (276.38) 99.37% 88,000.00 Payroll Tax Expense 3,457.14 3,462.00 (4.86) 99.86% 6,920.00 Office Expense 1,402.83 1,425.00 (22.17) 98.44% 3,000.00 Communications 1,050.61 2,002.00 (951.39) 52.48% 4,000.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 364.77 252.00 112.77 144.75% 500.00 Motel Tax Transferred to LCC 233,530.07 212,500.00 21,030.07 109.90% 425,000.00 Marketing /Advertising 25,877.18 25,025.00 852.18 103.41 % 87,000.00 Chaparral Square Dancers 65.66 65.00 0.66 101.02% 2,100.00 Tour de Paris Exp 850.00 850.00 0.00 100.00% 32,000.00 ASA 0.00 0.00 0.00 0.00% 15,000.00 SDBA Boat Races 0.00 0.00 0.00 0.00% 7,000.00 TMBRA Bicycle Race Exp 4,441.86 4,700.00 (258.14) 94.51 % 14,000.00 Red Bull Qualifier Exp 1,148.34 0.00 1,148.34 0.00% 0.00 Pump Track Event 6,414.79 4,300.00 2,114.79 149.18% 6,000.00 Branding Discovery 750.00 750.00 0.00 100.00% 5,000.00 Jettribe Expense 0.00 0.00 0.00 0.00% 10,000.00 Eclipse Expense 3,596.57 0.00 3,596.57 0.00% 0.00 Steak Wars 0.00 0.00 0.00 0,00% 10,000.00 Events Promotion / Funding 33,815.00 34,925.00 (1,110.00) 96.82% 60,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to q 0 6,000.00 0.00 100.00 % 12,000.00 ..... Total Operating Expenses ... ....... 414,2. 389,915.00 , 24,177.35 106.20% 886,700.00 Operating Income (Loss) - 54353.99 35,583.00 18 770.99 162.76% 3SPo700.00 NOT -HOT INCOME Trolley / Historical 7,470.37 5,000.00 2,470.37 149.41 % 5,000.00 Tour de Paris Income 5,607.19 5,600.00 7.19 100.13% 50,000.00 ASA Indoor Archery Event 0.00 0.00 0.00 0.00% 1,500.00 TMBRA Bicycle Race 14,122.80 14,000.00 122.80 100.88% 14,000.00 Pump Track Event Income 1,645.00 1,000.00 645.00 164.50% 1,000.00 Prospective Event Income 0.00 0.00 0.00 0.00% 50,000.00 Souvenir Sales 3,662.62 3,725.00 (62.38) 98.33% 4,000.00 Interest Income 725.42 498.00 227.42 145.67% X000,00 Total Not -Hot Income 33,233.40 29,823.00 3,410.40k 111.44, % _ 126,500.00 Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 6 Months Ended March 31, 2024 NOT -HOT EXPENSES Credit Card Fees 837.79 998.00 (160.21) 83.96% 2,000.00 Trolley Driver 1,120.00 1,050.00 70.00 106.67% 2,500.00 Trolley Expenses 2,195.15 2,255.00 (59.85) 97.35% 5,000.00 Trolley Insurance 1,124.12 1,050.00 74.12 107.06% 2,100.00 Souvenir Exp 2,403.68 2,425.00 (21.32) 99.12% 4,000.00 903 Sunset Concert Series Exp 0.00 0.00 0.00 0.00% 25,000.00 Mist NH Expense 920.00 0.00 920.00 0.00% 0.00 Prospective Event Ex P P O.OD 0.00 ...... 0.00 _ .. .._. —0.00% � 50,000.00 Total Not -Hot Expenses 6„600.74 778.00 7, 822.74 _ 74 — 110.58% 90,600.00 Net Income (Loss) $ _ 78 986 >_ 57,628.00 $ 214358.65 137.06% 200,00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended March 31, 2024 and 2023 and 6 Months Ended March 31, 2023 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 1 Month Ended 1 Month Ended 1 Month Ended 6 Months Ended Mar 31, 2024 Mar 31, 2024 Mar 31, 2023 Mar 31, 2023 Actual Budget Actual Actual REVENUE Hotel I Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 455,061.54 Hot Money Interest 13.34 83.00 m 2,032.16 2,108.40 Total Revenue 13.34 ._ 83.00 2,032.16 457,169.94 OPERATING EXPENSES Postage 0.00 0.00 4.16 55.47 Misc Expenses 563.32 0.00 0.00 72.60 D & O Insurance 0.00 0.00 0.00 1,559.67 Worker's Comp 0.00 0.00 0.00 599.85 Staff Ins./Retirement 566.42 767.00 634.11 3,473.30 Meetings & Hosting 0.00 0.00 0.00 248.43 Chamber Management 0.00 0.00 0.00 25,000.00 Out of Town Travel 0.00 0.00 0.00 2,161.69 Intown Auto/Exp Allowance 200.00 250.00 200.00 1,200.00 Membership Dues/Sub. 0.00 0.00 860.00 2,035.00 Bookkeeping 769.17 583.00 1,337.33 3,695.83 Payroll Expenses 6,996.28 7,333.00 7,134.78 43,360.03 Payroll Tax Expense 548.14 577.00 503.53 3,370.05 Office Expense 55.25 50.00 102.21 1,066.87 Communications 0.00 333.00 417.12 1,919.04 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 58.05 42.00 7.46 52.22 Motel Tax Transferred to LCC 0.00 0.00 0.00 227,530.78 Marketing / Advertising 925.00 925.00 3,599.00 22,568.85 Chaparral Square Dancers 0.00 0.00 0.00 (172.50) Tour de Paris Exp 0.00 0.00 0.00 175.00 ASA Indoor Archery Event Exp 0.00 0.00 0.00 1,478.13 TMBRA Bicycle Race Exp (205.70) 0.00 3,998.26 13,524.75 Red Bull Qualifier Exp 0.00 0.00 761.24 761.24 Pump Track Event 314.68 300.00 0.00 0.00 Branding Discovery 0.00 0.00 0.00 3,OB3.33 Eclipse Expense 1,363.57 0.00 0.00 0.00 Events Promotion / Funding 19,470.00 19,500.00 5,969.00 27,810.74 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1,000.00 1,000.00 1,000.00 6,000.00 Total Operating Expenses 32,62418 31,660.00 26,528.20 403,130.37 Operating Income (Loss) 32,610.84) 31,577.0024i 496.04 54,039.57 NOT -HOT INCOME Trolley / Historical 0.00 0.00 0.00 7,250.00 Tour de Paris Income 5,607.19 5,600.00 10,665.00 10,665.00 ASA Indoor Archery Event 0.00 0.00 0.00 1,250.00 TMBRA Bicycle Race 0.00 0.00 510.00 17,525.00 Pump Track Event Income 0.00 0.00 4,500.00 5,000.00 Souvenir Sales 1,261.42 1,200.00 155.97 1,895.89 Interest Income 147.85 83.00 174.05 817.99 Total Other Income 7,016.46 6,883.00 16,005.02 44,403.88 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended March 31, 2024 and 2023 and 6 Months Ended March 31, 2023 NOT -HOT EXPENSES Credit Card Fees 0.00 167.00 199.99 1,525.38 Trolley Driver 0.00 0.00 0.00 1.617.00 Trolley Expenses 0.00 0.00 302.29 1,544.18 Trolley Insurance 186.48 175.00 190.65 1,148.10 Souvenir Exp 500.00 500.00 0.00 690.60 Misc NH Expense 920.00 0.00 .� 0.00 0.00 Total Not -Hot Expenses 1 606.48 842.00 692.93 6,625.26 Net Income Loss ) $ 27,200.86 25 536.00 � 5 � p $ 9183.95 $ 91,97819 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided MINUTES OF THE SPECIAL MEETING FOR TAX INCREMENT REINVESTMENT ZONE TIRZ' BOARD PARIS TEXAS CITY COUNCIL CHAMBER 107 E. KAUFMAN ST PARIS TEXAS THURSDAY MARCH 28 2024 3:00 O'CLOCK P.M. Members Present: Cody Head, Board Member Deputy City Manager Robert Vine Maureen Hammond, PEDC Director Thomas McMonigle, Fire Chief City Staff: Stephanie Harris, City Attorney Cheri Bedford, Main Street Manager -Board Liaison Guests: Suzy Harper, Glee Emmite, Tracy Dougherty, Marvin Gorley, Council Member Pilgrim, Absent: Brandon Bell, Board member, Mihir Mark Pankaj- Board Liaison 1. Call meeting to order. Chairman Head called the meeting to order at 3:00 p.m. 2. Citizens' input No one came forward for citizens input 3. Approve minutes from the meeting on March 13, 2024. Ms. Hammond made the motion to approve the minutes as presented, seconded by Mr. McMonigle, Motion carried 4 ayes, 0 nays. 4. Discuss and establish plan of work and possible timeline related to possible changes to TIRZ boundaries and Project and Finance Plans. Mr. Head requested this agenda item be added to establish some boundaries before stakeholders are asked to have a meeting or workshop. Before going over his list, he asked the board members if they had any items they would like to add to a discussion. Ms. Hammond expressed it would be good to have the cost estimates for the remaining catalyst projects in the project plan for downtown. She intends to get some estimates for some industrial improvement projects for the subzones that she is aware of. She felt it would be good to understand the feasibility study that was used to create the cost estimates for catalyst projects in the existing document, and gain a better understanding what that looks like in today's dollars. It may be necessary to hire a consultant, especially if the board is talking about adding other projects to the project plan, but she looked to Ms. Harris for guidance. Ms. Harris's recollection was the consultant the city hired at the time of TIRZ creations did more of a policy and procedures for the setting up the TIRZ, and he didn't have any part of putting together the cost estimates for the funding. She suggested that Ms. Hammond may have more information on industrial cost that maybe she could get some projection, and staff could look to LCAD for changes that have taken place. Ms. Hammond also recommends that education is an important component to include in a forum. Having a clean estimate of incremental growth of each zone will be key. Ms. Harris will check to see if the board has the authority to hire a consultant out of the TIRZ funds. She also recommended they may want to do some preliminary work prior to getting a consultant and setting up a forum. Mr. Vine suggested as part of the education, it would be important to clarify and identify the objectives and what and why the board is formed. The board will work together to see what it would take to get a few names of consultants list. Chairman Head would like to see if there is a way to quantify the impact of removing the Gene Stallings Industrial park out of the existing TIRZ document plans. Timelines will be established when more information is collected, after the next meeting. 5. Discuss and establish date and time and for stakeholder forum related to issues discussed in Item No. 4 The board discussed tabling the item pending the hiring of a consultant, and no action was taken before moving on to the next item. 6. Request for future agenda items Chairman Head would like to add to the next agenda nominations for a Vice Chair and Secretary. 7. Adjournment. The meeting was adjourned at 3:18 p.m. Cody Teed, Chairman MINUTES OF THE HISTORIC PRESERVATION COMMISSION 107 E KAUFMAN ST PARIS TEXAS 75460 WEDNESDAY MARCH 13m 2024 Present: Commission Members: Absent: City Representative: Guest: 1. Call meeting to order -Chairman Matt Coyle Seth Johnson, Alternate Ryan Matthews Tracy Dougherty Jessica Holtman Jennifer Long Linda Vandiver Council Member Norment Cheri Bedford, Historic Preservation Officer Rob Vine, Deputy City Manager, City of Paris Mauricio Negrete Brad Archer Kari Daniel Barbara Wilson Chairman Matthews called the meeting to order at 4: 00 p.m. 2. Citizens forum No one spoke at the forum 3 Review and approve the February 26, 2024 special meeting minutes -Chair A motion to approve the minutes of the February 26, 2024 by Commissioner Coyle, seconded by Commissioner Dougherty, Motion carried S ayes, 0 nays 4. Discussion and possible action on the following Certificate of Appropriateness application for property located in HD 1, Property ID 13617 13 S. Plaza -Brad Archer A. Permanent signage The commission reviewed the permanent signage request by CUTXpresented by Brad Archer. A motion was made to approve the signage as presented by Commissioner Holtman, and seconded by Commissioner Coyle, Motion carried S ayes, 0 nays B. Addition of the canopy The commission discussed the canopy design. Chairman Matthews asked Mr. Archer about the depth of the canopy, and if could be extended further out from the building. He brought to the attention of the commission that the design of the canopies in the district do extend out for the purpose of covering the sidewalk, Covering the sidewalk would be consistent with the districts design. The proposed canopy is 4 ft in depth. Mr. Archer agreed this would be an appropriate treatment, and was would need to speak to the engineer about why the canopy was 4 ft, but it was consistent with the previous fabric awning. He would speak to the engineers who designed the canopy to determine depth that the building fagade could actually support. He did tell them there was an intent to reduce the number of tie rods, and they would also work on shortening them not to penetrate the brick of the building if possible, and go into the wood portion above the transoms windows, which still exist behind the faVade. Upon receiving information from the engineers, he would bring new information to the HPO for further discussion and approval, and if needed the commission agreed to schedule a special meeting if necessary. A motion was made by Commissioner Coyle to approve the canopy materials design, but to extend the canopy a minimum of 8 ft over the sidewalk. Motion was seconded by Commissioner Johnson. Motion carried S ayes, 0 nays. Mr. Archer also explained the canopy would extend across both 11 S. Plaza and 17 S. Plaza, as this property has one faVade, and had one address until it was subdivided. 5. Discussion and possible action on the following applications for property located in HD 2, Property ID 16411 621 S. Main St- Josiah Daniel A. Certificate of Appropriateness Window Replacement, Door, rear Carriage House Kari Daniel, property owner was present to review the project details. This project focuses on the rear structure of the property. The windows were missing and will be replaced with approved Anderson double hung insert, fiberglass clad. The existing door will be repurposed on the right side entrance, there were two entrances, and the middle door would be changed into a water feature on the side of the house. Reclaimed rocks from the property will be used. The existing garage door opening will be converted into a window configuration to match the dimensions of the original historic door, and new doors will be constructed for the entry to the building. The paint colors have been chosen from the historic color palate. Chairman Matthews asked the commission if there was any discussion. Hearing none, a motion was made by Commissioner Coyle, and seconded by Commissioner Johnson to approve the project as presented. Motion carried 5 ayes, 0 nays, B. Tax Exemption for Rehabilitation of a Historic Structure. A motion was made by Commissioner Dougherty and seconded by Commissioner Holtman to approve the Tax Exemption for the Rehabilitation of Historic Properties. Motion carried, 5 ayes, 0 nays. 6. Review final projects and act on incentives requests for property HD-1 located at 8341St SW Mauricio Negrete. Mr. Negrete appeared before the commission to answer any questions. Ms. Bedford confirmed the thresholds for expenditures were met for both the fagade grant and the Tax Exemption. A. Facade grant reimbursement for $2000 A motion was made to approve the faVade grant by commissioner Holtman, seconded by Commissioner Coyle, motion carried 5 ayes, 0 nays. B. Verification of Construction - Tax Exemption for the Rehabilitation of a Historic Structure. A motion was made to approve the Tax Exemption for the Rehabilitation of a Historic Structure by commissioner Holtman, seconded by Commissioner Coyle, motion carried 5 ayes, 0 nays 7. CONSENT AGENDA [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] Discussion and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to ._r , structures can be rehabilitated and desimated on the determine whether such buildin �s or ..... National Re ai ster o f .Historic Places as ITa recorded Texas Historic Landmark, or as historic rol ert asw desi mated by the_Cily Council of the City of Paris. A. 421 3RD SW B. 228 SW 2ND C. 744 3RD NW D. 747 NW 3RD E. 608 W KAUFMAN F. 1505 W HENDERSON G. 2636 E Cherry H. 1431 W Sherman I. 743 SE 8th J. 804 E Washington K. 1571 W Henderson The commissioners reviewed the list of properties presented by the Building and Standards Commission. Ms. Bedford explained the address 747 NW 3rd was only on the agenda for review but orders for repair were issued by the BSC. It was determined the list of structures could not be rehabilitated or designated on the National Register of Historic Places, recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Commissioner Holtman made a motion to approve recommendations by Code Enforcement of the City of Paris on all properties on the list with the exception of 747 3rd NW should not be demolished. The motion was seconded by Commissioner Johnson. Motion carried 5 ayes, 0 nays. 8. Coordinators Report Ms. Bedford gave a report on the 1" Street Design stakeholders meeting, plaza landscaping, farmers market restroom, and up and coming special events. 9. Future Agenda Items Commission requested information on procedures of BSC and how it related to Historic Preservation. Ms. Bedford will speak with Robert Talley, Code Enforcement Supervisor and they will bring back information on the April 2024 meeting. A motion was made to adjourn by Chairman Matthews, seconded by Commissioner Coyle. Motion carried. Meeting adjourned at 4:45 p.m. Cham i�. � ,�„, � ........�... Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 yv,, r .par ilaih: ,,, sIT.h con Paris -Lamar County Board of Health Re ular Meeting The Paris -Lamar County Board of Health held a regular session on Tuesday, February 20th, 2024. Board Members Name - In Attendance Not in Attendance .....--....�� ��.. . Ms. Susan Bellene x Ms. Susan Davis x Dr. Bart Hays x Dr. Amy Hughes x i_ ...._..._.. .. ......... . ......__ Dr. Myers Hurt III x Ms. Mitzie Pirtle x _.._...___ ... _ __ ___ .._._.._... .._ ..__ �... _...... -._.. _.-..__.. ......... Dr. Russell Putnamx ._ ..._......_ ... .. ............... Others in Attendance were - Gina Prestridge, Executive Director x _...._...................... _...... _ _ ......_.... ®_ ..... Cheryl King, Administrative Assistant x Dr. Hurt called the meeting to order in open session at 5:28 p.m. Susan Davis made a motion and was seconded by Susan Bellene into open session. Motion carried. 5 yays, 0 nays. Susan Davis made a motion and was seconded by Susan Bellene to approve prior meetings minutes. Motion carried. 5 yays, 0 nays. Mitzie Pirtle made a motion and was seconded by Susan Bellene to sign the engagement letter for Audit Service with Lori Cannon, CPA. Motion carried. 5 yays, 0 nays. Gina Prestridge informed the board that she has hired Alison Thrasher for the EPI opening. Alison worked for the Paris -Lamar County Health District during the Covid Epidemic and then worked for Collin County. �aw (����ii,m)rawr llk)ilard!..of'ffc alth..Meamber (7aipinsa llir,,1r"4WkePitoi",urua Vk((, f,.ha'cendon1—,.1)u' MyeirsldhunI'll:�e.F xF2!� Sec�a&,auiv-S,usaYiBr°aIII m,�Aftu 1141RZVe Pfi tl6, uno ¢rs enra1201, rr,�.urk Sii6sa�iG V. .� � �. ,Y'o + . �1,4V A"?�II'U'L"�l �`��4YI rn�,�aa�:;� (ruer rer, ;r+.x.r inn: i�e,�rr mall". Hart �a' Ai V'� ;.; ,�;�; , kYe lkn lrr ra-z, e.w roe rerJa.�'eafiaV . Susan Bellene made the motion and was seconded by Susan Davis for Dr. Hurt Myers, III, to sign the Policies and Procedures/Contracts/Manual form. Motion carried. 5 yays, 0 nays. Susan Bellene made the motion and was seconded by Susan Davis for Dr. Hurt Myers, III, to sign the Annual Evaluation forms for Dr. Amanda Green, Medical Director, and Gina Prestridge, Executive Director. Motion carried. 5 yays, 0 nays. The board decided to table the Certificate of Deposit approval letter for First Federal until the next meeting. Susan Bellene and Mitzie Pirtle reviewed and approved the First Federal bank statements ending in: • September 2023 • October 2023 • November 2023 • December 2023 • January 2024 Gina Prestridge advised that the Paris -Lamar County Health District total liabilities and equity is approximately $3,000,000. Next quarterly meeting will be either Monday, April 15, May 20, or June 17, 2024 @ 5:30 p.m. Susan Bellene made the motion and was seconded by Susan Davis for the meeting to be adjourned at 5:54 p.m. Motion carried. 5 yays, 0 nays. Respectfully submitted by: Chu* V"19 At the April le, 2024, Board of Health Meeting, Dr. Amy Hughes made the motion and was seconded by Dr. Myers Hurt III for the PLCHD board approved February 20111, 2024 minutes to be submitted to the City Clerk in the City Hall Annex, located at 150 S.E. 1' Street, Paris, Texas, for filing. Motion carried 6 gays and 0 nays. llk ntu m H ....In aipiitiu��� QI mt�tiut�u�l fl to'1VN{t��l�lll�l��r� ui�Vlttiu ei . e7�,us� °�mr.� _ . aw Mtllk. ir° IlP ut.��iiann N,e a t�ha h r°aumu... IIlt�� Myers Hullrt IVIIII f � � ���., �,�4,�, ,��, �wa:.,nra °��r,cr tau "y .. �Gr�s iaru �..1�0„ey flua. r,. 2r, . L��x�� u�IVpdil zi�a, la' lim'Vr° r���aaa.x�.,,r ��� s ark�ah. ��,uy� "Uvu ��'a11 r t�'avA4; :%;.,%;.-.: -; „ � I?�>° �'4 �uu��r V lua�g,�l[,a�,,1i .,; ...:,::�,. ; : D 1 B,", ri a Item No. 7 TO: Mayor, Mayor Pro -Tem, and City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: MARCH 2024 FINANCIAL REPORT DATE: April 22, 2024 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of all receipts and disbursements. The attached report satisfies that requirement. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris March 2024 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections reported are 0.71% more than what was reported in 2023. Current tax collections this year are 95.28% of the tax levy vs. 95.54% last year. 2. Sales taxes are up 2.25% from last year ($118,795). 3. Hotel occupancy taxes are up 6.68% compared to last year ($29,253). 4. Franchise fees are down 9.09% compared to last year ($172,810). This is due to a significant decrease in the payment from Atmos. 5. Permit fees are up 90.02% from last year ($197,034). This increase is due to new commercial permits. 6. Municipal Court fines and related fees are down 17.76% compared to last year ($26,590). 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is up 49.36% ($312,375). This is due to higher interest income and miscellaneous revenue. 8. Sanitation fees are down 37.86% when compared to 2023 ($41,363). This was due to the privatization of residential trash pickup. 9. EMS fees are up 16.49% compared to last year ($319,754). 10. Total General Fund revenues are up 4.26% compared to last year ($793,121). General Fund revenues equal 67.44% of the budget with the City being 50.00% through the budget year. 11. Total General Fund expenditures are up 3.79% ($495,670) compared to last year. General Fund expenditures to date equal 43.63% of budget with the City being 50.00% through the budget year. 12. Sewer revenue was up 20.30% ($927,789). 13. Water revenue was down 0.79% ($34,399). 14. Other revenue sources are up 130.49% ($399,070). This is primarily due to charging off Rt. 40 accounts last year that were beyond statutory limitations for debt collections. 15. Total Water & Sewer revenues, ignoring transfers and adjustments, are 14.02% above last year ($1,292,460) and represents 50.07% of the total budget. 16. Total Water & Sewer expenses are 9.14% above last year ($505,228) at this point and represent 28.71% of the total budget (47.68% adjusted for debt payments.) while the City is 50% through the budget year. Departmental Expenditure Summary: At this point the City is six months or 50.00% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds there were six departments whose expenditures were over 50.00%. 1. City Council -51.49%. The overage amounts to $2,842 and was due to insurance and consultant costs. 2. Fire Department -50.26%. The overage amounts to $14,940 and was due mainly to building and grounds expenses. 3. Library -58.26%. The overage amounts to $69,705 and was caused by supplies, technical processing, annual insurance payment, travel, furniture, and maintenance agreement. 4. General Expenses -56.49%. The overage amounts to $132,610 and was caused by Non-profit payments, phone expenses, equipment costs, and TIRZ costs. 5. Warehouse -50.18%. The overage amounts to $225 and was caused by vehicle maintenance. 6. Water Treatment Plant -56.83%. The overage amounts to $247,221 and was caused by annual insurance payment, lab chemicals, 0&M at Pay Mayse Lake, and filtration plant costs. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board. 1.0b City of Paris Fund Recap, for month ending -March 2024 Sales Tax Taxes Collected Net To Date 56,671.60 118,795.83 29,253.61 -172,810.64 197,034.89 .26,590.46 312,375.30 -41,363.45 319,754.53 793,121.21 495,670.19 297,451.02 * FP for Year o Current Year 0.00 1,000,000.00 2,000,000.00 3,000,000.00 4,000,000.00 5,000,000.00 6,000,000.00 7,000,000.00 8,000,000.00 General Fund: Current Prior Report Sort Sequence Report Group Description Year Year 70 Taxes Collected 7,976,910.07 7,920,238.47 71 Sales Tax 5,396,186.42 5,277,390.59 72 Hotel/Motel Tax 466,710.58 437,456.97 73 Franchise Fees 1,727,469.46 1,900,280.10 74 Permits 415,893.16 218,858.27 75 Court Fines 123,109.44 149,699.90 77 Other Revenue 945,115.34 632,740.04 78 Sanitation 67,884.50 109,247.95 79 Ems Fees 2,257,719.66 1,937,965.13 Total Revenue: $ 19,376,998.63 $ 18,583,877.42 $ Total Expenditures: $ 13,551,939.26 $ ...... ..._............_. 13,056,269.07 $ Net To Date: $ 5,825,059.37 $ 5,527,608.35 $ Ems Fees Sanitation .. Other Revenue '.....41tl Court Fines '.. Permits Franchise Fees FIWIWIWIWI^V��WAN Hotel/Motel Tax '.. Sales Tax Taxes Collected Net To Date 56,671.60 118,795.83 29,253.61 -172,810.64 197,034.89 .26,590.46 312,375.30 -41,363.45 319,754.53 793,121.21 495,670.19 297,451.02 * FP for Year o Current Year 0.00 1,000,000.00 2,000,000.00 3,000,000.00 4,000,000.00 5,000,000.00 6,000,000.00 7,000,000.00 8,000,000.00 Expenditures Fund N-bu 1 General Fund Department Department Number Current Prior Current Prior Current Year Prior Year Name Month Actual Month Actual Year To Date Year To Date Budget Budget 0 Non Departmental 0.00 0.00 0.00 0.00 0.00 11 City Council 12 City Manager 11,216.41 9,690.90 98,092.45 76,646.53 190,500.00 0.00 138900.00 , Total 13 City Attorney 58,228.41 45,287.8 6 ,. 35670862 ,. 28773000 762,223.00 590,406.00 14 Municipal Court 21,499.44 20,191.91 23,460.13 184,884.11 190,220.72 418,188.00 378,097.00 15 City Clerk 16,563.27 17,678.08 13,116.14 124,763.14 111,246.69 273,021.00 24849700 21 Accounting & Auditing 41,306.77 32,616.56 105,132.93 233,018.90 71,481.01 219,07100 205,321.00 31 Police 512,948.76 514,404.43 3,345,449.81 149,461.31 3,251,690.20 661,212.00 7,660,330.00 472,119.00 32 Fire 40 Community Deveiopm 488,256.15 91,758.23 380,348.89 2,847,288.78 2,719,293.16 5,664,697.00 7,247,141.00 5,352,674.00 41 Engineering 42,793.00 120,780.18 643,965.43 622,887,75 L685,684.00 1,652,228.00 42 Public Works 31,825.25 161,099.66 194,522.21 418,884.00 299,328.00 43 Parks & Recreation, fill 26,928.21 80,740.66 14,670.88 86,892.97 126,069.17 113,075.15 258,963.00 262,470.00 44 Sanitation 0.00 622,167.48 596,526.52 1,410,031.00 1,424,128.00 46 Streets & Highways 90,233.92 0.00 102,965.85 0.00 608,330.11 0.00 371,784.33 0.00 0.00 48 TrafnC & Public Lighter 38,632.38 36,890.05 221,741.60 234,036.48 2,544,784.00 1,700,173.00 49 Garage 24,937.46 27,734.54 186,908.93 171,706.27 515,289.00 401,450.00 484,902.00 51 Paris -Lamar Co Health 0.00 0.00 0.00 0.00 400,001.00 54 Emergency Medical Se 61 Cox Field Airport 338,537.46 308,328.84 2,042,465.10 232018646 ,,. 0.06 5016435.00 ,, p,00 4,040,676.00 62 Paris Band 0.00 795.00 0.00 585.00 0.00 0.00 0.00 0.00 64 Library 69,437.52 59,939.69 848.40 491,204.55 640.38 371,772.68 23,050.00 23,050.00 89 General Expenses 177,349.94 37,126.70 1,152,980.32 1,004,525.30 842,999.00 2,040,739.00 767,205.00 1,861,234.00 90 Debt Service 0.00 -585.00 -1,180.25 -585.00 000 000 91 Contingency Tows General Fund 0.00 $2,152,354.90 0.00 $1,863,757.94 0.00 $13,551,939.26 97,420.92 50,000.00 50,000.00 $13,056,269.07 $31,057,550.00 $27,598,550.00 Other Sewer Water Water Sewer Fund: Revenue Group �,.,........,.m..........__............................. Water Sewer Other Total Revenue: Total Expenditures: Net To Date: Current Prior Net Year Year To Date 4,308,729.03 4,343,128.27 -34,399.24 5,496,568.46 4,568,779.34 927,789.12 704,893.13 305,822.16 399,070.97 m 10,510,190.62 9,217,729.77 $ 1,292,460.85 $ 6,026 96194 $ 5,521,733.18 �$ 505,228.76 $ 4,483 228 68 $ 3,695,996.59 $ 787,232.09 0.00 1,000,000.00 2,000,000.00 3,000,000.00 4,000,000.00 5,000,000.00 6,000,000.00 mr Prior Year ?m Current Year ru,d N -be, 10 Water & Sewer Fund Department Department Number Current Year Prior Year Current Year Prior Year Current Year Prior Year NaaM 80 Warehouse Month Month To Date To Date Budget Budget 81 W & S Billing and Collecting 9,629.60 228,558.41 8,523.20 292,308.15 62,D39.27 55,241.91 111,947.00 111,610.00 82 Water Production 367,415.65 302,639.10 1,411,519.37 2,056,953.33 1,414,398.49 2,714,989.00 2,604,974.00 83 Water Distribution 114,325.96 142,263.58 733,461.78 1,619,626.25 2,905,507.00 2,706,209.00 85 Sewer Maintenance 45,187.68 96,073.65 378,365.02 791,283.49 395,232.90 1,590,774.00 1498,282.00 86 Waste Water Treatment 16$149.38 227,844.80 1,172,334.72 1,043,030.88 792,709.00 2,204,138.00 744,288.00 87 Lift Stations Total Water & Sewer Fund 30,997.47 $964,264.15 42,456.68 $1,112,109.16 212,288.45 202,919.26 319,491.00 2,298,503.00 333,585.00 $6,026,961.94 $5,521,733.18 $10,639,555.00 $10,397,451.00 Fund Number 2 Economic Development Fu Current Year Prior Year Net To Date Revenue $ 1,492,928.85 mmITIT $ 1,133,040.45 $ 359,888.40_ w Expenditure $ 861497 42 $ X1,044,828.94 $ (183,331.52) Subtotal Net To Date: ; 631,431.43 $ 88 21151 $ 543 219.92 _ Fund Number 11 Capital Projects Fund Current Year Prior Year Net TO Date Revenue $ 20,867.09 $ 418,191.77 $ (397,324.68) Expenditure $ 33,883.90 . $ 13,828.20 - $ 20,055.70 Subtotal Net To Date: .................... $ (13,016.81) $ 404,363.57 --- $ mm (417,380.38) Fund Number 12 ww8rss Rev Band 2000 Cc Current Year Prior Year Net To Date Revenue $ 14,909.14 $ 2,352.35 $ 12,556.79 Expenditure $ 14,633.51 $ 7,547.28 $ 7,086.23 Subtotal Net To Date: _.................................... $ 275.63 ; (5,194.93) $ 5,470.56 Fund Number 13 Equipment Replacement R Current Year Prior Year Net To Date Revenue $ 5,024.74 $ (395,041.12) $ 400,065.86 Expenditure $ $ 190,193.20 $ (190,193.20) .w.......... Subtotal ........ Net To Date: $ 5,024.74 $ (585,234 32) $ 590,259.06 Fund Number 14 CO 2010 Construction Funt Current Year Prior Year Net To Date Revenue $ $ $ Expenditure S $ W S Subtotal Net To Date: $ $ $ Fund Number 16 TINDB Loan Fund Current Year Prior Year Net To Date Revenue $ 1,495.16 $ 1,780.62 _ $ (285.46) Expenditure .. $ - $ ........... $ Subtotal Net To Date: ; 1,495.16 .......... , ....._ $ 1,780.62 —_ $ (285.46) Fund Number 17 Library Construction Fund Current Year Prior Year Net To Date Revenue $ 17,006.36 $ 663.14 $ 16,343.22 Expenditure $ (2,545.29) $ (10,532.04) $ 7,986.75 Subtotal Net To Date: .._........,.._....:..: $ 19,551.65 $ 11,19S.18 $ 8,356.47µ Fund Number Is W&S Series '97 Const Func Current Year Prior Year Net To Date Revenue ......... . . ---(4,372.46) $ (4,646.30) $ 273.84 Expenditure $ Subtotal Net To Date: .......... . . $ (4,372.46) $ -- -- ---- ------------ - - - - - - - --- (4,646.30) $ 273.84 Fund Number 19 Water Revenue Const Funt Current Year Prior Year Net To Date Revenue $ 1,072.84 $ 2,039.01 $ (956.17) Expenditure - $ (1,350.00) $ 1,350.00 Subtotal Net To Date: $ 1,072.94 3,389.01 $ (2,316.17) Fund Number 20 Special Revenue Fund Current Year Prior Year Net To Date Revenue $ (92.82) $ (191.02) 88.20 Expenditure ............. $ $ Subtotal Net To Date: $ (92.82) $ ... ........... ................ (181.02) $ . .. 88.20 Fund Number 21 Child Safety Fund Current Year Prior Year Net To Date Revenue $ 64.25 $ 28.87 35.38 Expenditure 286.27 Subtotal Net To Date: $ (127.65) $ 123.24 $ (250.89) Fund Number 22 Health Department Fund Current Year Prior Year Net To Date Revenue $ 3,485.66 $ 4,001.97 $ (516.31) Expenditure $ .. ............ . -- - --------------- - 5 - . . . ....... Subtotal Net To Date: " $ -3-,485.66 $ — $ 4,I06-1 .97 (516.31 .. ......... Fund Number 23 PEG Channel Fund Current Year Prior Year Net To Date Revenue 24,351.48 $ 28,636.13 ......... ........ $ (4,284.65) Expenditure ........ $ - $ .............................. . . Subtotal Net To Date: $ 24,351.48 ............. --- - ---- ---- $ 28,636.13 -- - $ (4,284.63) Fund Number 24 Lake Crook Restoration Fu Current Year Prior Year Net To Date Revenue $ 153.23 ....... ..... $ 124.28 28.95 Expenditure =... $ ................ Subtotal Net To Date: $ 1S3.23 . . . . ............ ................ . . . $ 124.28 — - ------ - $ 28.95 ........ . .. . . . . . Fund Number 25 Grant Fund Current Year Prior Year Net To Date Revenue $ 883,027.72 J $ 944,553.73 $ (61,526.01) Expenditure - ---------- - $ 44i,"kiii -- �' 441,493.04 $ w 51,3 9.6-4 Subtotal Net To Date: .......... - ............. 190,165.04 Fund Number 26 Criminal Justice Div Grant Current Year Prior Year Net To Date Revenue 69.57 $ 80.01 $ (10.44) Expenditure - .. . .............. $ . ............. Subtotal Net To Date: $ 69.57 ............ . --- $ 80.01 (10.44) Fund Number 27 Water Contract Fund Current Year Prior Year Net To Date Revenue $ 28,040.42 21,024,01 7,016.41 Subtotal Net To Date: - . ........................ .. . ....... $ 28,040A2 . . . - — ----- $ 21,024.01 $ . .. . . ........ 7,016.41 Fund Number 30 Community DvI Block Gran Current Year Prior Year Net To Date Revenue $ 9,320.53 7,191.90 $ 2,128.63 Expenditure - Subtotal Net To Date: 9,320.53 . .......... . . $ 7,191." $ 3,128.63 Fund Number 31 Home Buyers Asst 2009 Current Year Prior Year Net To Date Revenue $ (6,027.70) $ (12,250.22) $ 6,222.52 Expenditure .. . . . .............. ..... Subtotal Net To Date: $ (6,027.70) (12,230.22) . . ......... 6,222.52 ---- . . . . . . . __., Fund Number 32 Owner Occ Rehab #10010 Current Year Prior Year Net To Date Revenue 9,246.58 10,070.63 (824.05) Expenditure Subtotal Net To Date: ij 9,246.58 10,070.63 ------ ----- - $ (824.05) Fund Number 33 Municipal Court Tech Fee Current Year Prior Year Net To Date Revenue 2,645.44 $ 3,813.41 (1,167.97) Expenditure . ... . ....... - 3,187.37 $ 11,230.66 3.29jr Subtotal Net To Date: (541.93) $ (7,417.25) $ 6,375.32 Fund Number 34 Municipal Court Security S Current Year Prior Year Net To Date Revenue $ 5,366.28 $ 5,943.22 $ (576.94) Expenditure 3,298.46 $ 3,683. - Subtotal Net To Date: $$ ............. Z259.78 (191.96) . ...... Fund Number 35 Municipal Court Child Safe Current Year Prior Year Net To Date Revenue $227.04 $ 131.33 95.72 Expenditure --- ------------------ -------------- Subtotal Net To Date: $ 227.04 .. . ..... .. .. . .......... --- 131.33 ..... . . . . .. ........... ------------ $ 95.71 Fund Number 36 Municipal Court Time Pay I Current Year Prior Year Net To Date Revenue $ 1,037.31 $ 920.06 $ 117.25 Expenditure $$ .. . . ........... 50.00 $ (50.00)== Subtotal Net To Date: ... . . ....... ..... ....... .. .1,037.31 . ............. . ........ .... — $ 870.06 --------- -- $ ................. 167.25 Fund Number 37 Police Conf Fds-Gambling Current Year Prior Year Net To Date Revenue 203.24 $ 164.96 $ 38.38 Expenditure .................... Subtotal - Net To Date: — ------------- $ 203.24 . ........... . ... . . . $ 164.86 -- — ------------- - ------------ $ 38.38 - - - Fund Number 38 Police Judicial Forfeitures Current Year Prior Year Net To Date Revenue $ 8,105.71 $ 16,325.56 $ [8,219.85) Expenditure $ (2 174.55) $� $ [2,174.55) Subtotal Net To Date: ; 10,280.26 ; 16,325.56 ; C 045.30) Fund Number 39 Equitable Sharing Forfeitui Current Year Prior Year Net To Date Revenue $ 3,815.75 $ 18,217.81 $ (14,402.06) Expenditure $ $ _............................................_. $ Subtotal Net To Date: ; 3,815.75 ; 18,217.81 ; (14402.06) Fund Number 40 City of Paris CO'93 Const F Current Year Prior Year Net To Date Revenue $ 40,854.36 $ 37,625.79 $ 3,228.57 Expenditure$ -......w_$ ,,,:...... 85,180.00 $ [85,180.00) w Subtotal Net To Date: $ 40,854.36 ; (47,554.21) ; ............................. 88,408.57 Fund Number 41 Tax & Rev CO 2000 Const I Current Year Prior Year Net To Date Revenue $ $ $ Expenditure --------.. ._..... $ $ ---- ...:,....... 5 Subtotal Net To Date: ; ; W ; Fund Number 42 CO Series 2002 Constructit Current Year Prior Year Net To Date Revenue $ - $ - $ Expenditure $-m-m. _-... $ Subtotal Net To Date: ........,_-------------_ ; Fund Nuinber 43 GO Bonds 2013 Constructi, Current Year Prior Year Net To Date Revenue _.m $- ..... - $ . $ - Expenditure ...:....::::.w.. $ $ $ Subtotal Net To Date: ; ; ; Fund Number 45 Land Fill Current Year Prior Year Net To Date Revenue 426,318.51 $ 629,402.56 $ (203,084.05) Expenditure 545,759.91 520,368.89 $ 25,391.02 Subtotal Net To Date: # (119,441A0) $ 109,033.67 (228,47S.07) Fund Number so Revenue Bonds Sinking Fu Current Year Prior Year Net To Date Revenue $ 676,900.69 $ 570,583.53 106,317.16 Expenditure $- Subtotal Net To Date: . . . ... ................ . . ....... 676,900.69 . ....... . ..... 570,583.53 - ------ $ 106,317.16 ................ . Fund Number 51 Tx&RevCOs 2013 (TWDB) Current Year Prior Year Net To Date Revenue $ 126,316.36_$ 92,195.74 34,120.62 Expenditure $ 9191.25 $ 9, Subtotal Net To Date: 117,125.11 $ 82,691.99 34,433.12 Fund Number 52 2012 GO Refunding Bond I Current Year Prior Year Net To Date Revenue $ Expenditure Subtotal Net To Date: --- --- - - ---- --- - - 11 - - - - - - - $ - - - - $ Fund Number 53 Tax & Rev CO 2010 I&S Fu Current Year Prior Year Net To Date Revenue $ 256,712.24 $ 204,603.30 $ 52,108.94 Expenditure -298,680.00 $ 194,827 00 $ 3,853.00 Subtotal Net To Date: # 58,032.24 # 9,776.30 413,255.94'" Fund Number 54 City of Paris CO '93 I&S Fu Current Year Prior Year Net To Date Revenue 479.10 $ 349,865.13 Expenditure .............. 71350,344.23 ,07.50 �_.._.- $ -212,808.7S 58,878.75 Subtotal Net To Date: 78,656.73 $ (212,329.65) 290,986.38 Fund Number 55 Tax & Rev CO 2000 I&S Fu Current Year Prior Year Net To Date Revenue Expenditure ............... Subtotal Net To Date: $ $ $ Fund Number 56 Tax & Rev CO 2002 I&S Fu Current Year Prior Year Net To Date Revenue - ............ .......................... $ . ..... (3.38) 3.38 Expenditure ... . . . . ....................... Subtotal Net To Date: $ $ (3.38) $ 3.38 Fund Number 57 Contractual Oblig I&S Funi Current Year Prior Year Net To Date Expenditure $. w. . . ......... Subtotal Net To Date: .:—.— ................. . Fund Number .................... .. . .............. 58 2003 GO Refunding Bonds Current Year Prior Year Net To Date Revenue . $. ............ ....... $ $ . . . ................ Expenditure Subtotal Net To Date: $ ................... . . I ................ $ ................................... $ Fund Number 59 2010GOIW&S Refunding I Current Year Prior Year Net To Date Revenue Expenditure Subtotal Net To Date: - $ --------------- - - - - - - - - - - . . $ ............... Fund Number 60 Refunding Bonds 2012 Current Year Prior Year Net To Date Revenue 30,017.98 $ 24,350.96 5,667.02 Expenditure -- --- - -- - - - ------ Subtotal Net To Date: $ 30,017.98 $ 24,350.96 $ 5,667.02 ..................... Fund Number 61 Interlocal Coop Agreement Current Year Prior Year Net To Date Revenue $ 236,447.73 $ 95,896.51 $ 140,551.22 Expenditure - ..... . . .......... $ 100,826.95 . ........ . ............ ....... $ . ....(200,826.95) Subtotal Net To Date: 236,447.73 $ ... . ........(4,930.44) # 241,378.17 . . . ....... . Fund Number 62 G 0 Bonds 2013 I&S Fund Current Year Prior Year Net To Date Revenue $ 1,616,297.66 $ 327,128.78 $ 1,299,168.88 Expenditure2,403,250.00 . . .............. . . . $ 2,389,612.50 $nMm M13,637.50 Subtotal Net To Date: $ (786,952.34) S - ---------- (2,062,483.72) 1,275,531.38 Fund Number 63 CO Bonds - 2016 Current Year Prior Year Net To Date Revenue $ 296,077.97 S 321,704.33 $ (25,626.36) Expenditure i4sn-w _ V--isi,-917.50 $ 4,675.00 Subtotal Net To Date: --l-11, --l'— ................ -- $ (166,514,53)mm; - ........ .................. . . . . . . . -- (136,213.17) # (30,301.36) ............ ...... ..... --- ............ Fund Number 64 CO Bonds - 2017 Current Year Prior Year Net To Date Revenue $ 638,295.93 $ 603,783.80 34,512.13 Expenditure $ 103,468.13 $ 109,693.13 j' (6,225.00) Subtotal Net To Date: .................... $ 534,827.80 $ 494,090.67 $ 40,737.13 Fund Number 70 Employees Insurance Fund Current Year Prior Year Net To Date Revenue Expenditure . . .... ................. . ... . ..... Subtotal Net To Date: $ - - -------------- $ $ Fund Number 71 Insurance Claims Fund Current Year Prior Year Net To Date Revenue $ $- ..................... $ Expenditure . ..... . ....... . . ..... $ Subtotal Net To Date: $ -------------- $ Fund Number 72 Library Memorial Fund Current Year Prior Year Net To Date Revenue $ 3,122.25 $ 1,457.62 $ 1,664.63_ Expenditure : $ : 212.13 $ 758.34 ..S____......................._(546.21) Subtotal Net To Date: :,..:............,_.... S 2,510.12 �. $ _ 699.28 $......... m . 7,210.84 Fund Number 73 3 A Love Trust Fund Current Year Prior Year Net To Date Revenue $ $ - $ Expenditure $ $ $ Subtotal Net To Date: S $ S Fund Number 74 7 P Poteet Trust Fund Current Year Prior Year Net To Date Revenue $ - ............................... $ $ Expenditure $ 5_.. ...................___._s.,............. Subtotal Net To Date: $ $ .:..�.._.-�m. $ Fund Number 75 Wilbor Deshong Trust Fum Current Year Prior Year Net To Date Revenue $ $ S Expenditure $ $ $ Sinai Net To Date: 9 S-_ .._._ ....... .,.,.,.................... Fund Number 76 Gibbs Library Fund Current Year Prior Year Net To Date Revenue $ - $ - $ Expenditure $ - $ Subtotal Net To Date: $ - $ $ Fund Number 77 W 6 & Kathryn Vaughan M Current Year Prior Year Net To Date Revenue $ $ $ Expenditure $ — $ $...................m. Subtotal .................. Net To Date: .— $ $ ...._....._..._................. - ............. ; Fund Number 78 Malone H Love Memorial F Current Year Prior Year Net To Date Revenue . . .. ........................ . $ Expenditure Subtotal Net To Date: $ . . . $ ........ . $ Fund Number 79 Library Expendable Fund Current Year Prior Year Net To Date Revenue $ 2,141.92 2,245.09 1103.17) Expenditure $ — ----- -------- Subtotal ....... Net To Date: ....... . . . . . ..... $2,141.92 $ 2,245.09 . ....... ........ {103.17) Fund Number 80 Library Permanent Fund Current Year Prior Year Net To Date Revenue 23.33 . . . ............ . ................ 18.94 4.39 Expenditure - - — -------------- - ...... V-1 . . ............ . — ---------------- - Subtotal Net To Date: $ 23.33 — ................. ------- . . ........ . . .. 18.94 ------- - — . ........ . 4.39 Item No. 8 MARCH 2024 Ditches (Called in by citizens; inludes man hours) NAME ADDRESS STREET PROBLEM ACTION DATE COMPLETED NONE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE (PRECINCT 1 STREETS 8TH NE -10TH NE INTAKE CHECKINTAKE 03/18/24 STREETS 805 13TH NE INTAKE CHECKINTAKE 03/19/24 STREETS 17TH NE FROM GROVE TO BELMONT INTAKE CHECKINTAKE 03/20/24 STREETS 13TH NE & BELMONT INTAKE CHECKINTAKE 03/20/24 STREETS 805 13TH NE INTAKE CHECKINTAKE 03/20/24 STREETS 105 19TH NE INTAKE CHECKINTAKE 03/22/24 STREETS 575 12TH NE INTAKE CHECKINTAKE 03/22/24 STREETS 12TH NE & TUDOR INTAKE CHECKINTAKE 03/22/24 STREETS 11TH NE & CHERRY INTAKE CHECKINTAKE 03/22/24 STREETS 13TH NE & BELMONT INTAKE CHECKINTAKE 03/22/24 STREETS 1227 FAIRFAX INTAKE CHECKINTAKE 03/22/24 STREETS 1174 VAN ZANDT INTAKE CHECKINTAKE 03/22/24 STREETS 14TH NE & MARTIN LUTHER KING INTAKE CHECKINTAKE 03/22/24 STREETS 2734 CHERRY INTAKE CHECKINTAKE 03/22/24 STREETS 3612 BEVERLY INTAKE CHECKINTAKE 03/22/24 STREETS 745 CHERRY INTAKE CHECKINTAKE 03/22/24 STREETS 821 PROVINE INTAKE CHECKINTAKE 03/22/24 STREETS 12TH NE & HICKORY INTAKE CHECKINTAKE 03/25/24 STREETS 12TH NE &JOHNSON INTAKE CHECKINTAKE 03/25/24 STREETS 1150 13TH NW INTAKE CHECKINTAKE 03/25/24 STREETS 105 19TH NE INTAKE CHECKINTAKE 03/25/24 STREETS 1225 BOOTH INTAKE CHECKINTAKE 03/25/24 STREETS 12TH NE & TUDOR INTAKE CHECKINTAKE 03/25/24 STREETS 900 IMARTIN LUTHER KING INTAKE CHECKINTAKE 03/25/24 STREETS 1221 IFAIRFAX INTAKE CHECKINTAKE 03/25/24 STREETS 2185 CHERRY INTAKE CHECKINTAKE 03/25/24 STREETS 3415 PINE BLUFF I INTAKE CHECKINTAKE 03/25/24 STREETS 15TH NE & JOHNSON JINTAKE CHECKINTAKE 03/25/24 STREETS 16TH NE & BEVERLY INTAKE CHECKINTAKE 103/25/24 STREETS 13TH NE & BELMONT INTAKE CHECKINTAKE 03/27/24 MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 1 STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE (STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE ICHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 2 STREETS 840 1ST NW INTAKE CHECKINTAKE 03/01/24 PARKS 7TH NW & BONHAM INTAKE CHECKINTAKE 03/01/24 STREETS 7TH NW & GRAHAM INTAKE CHECKINTAKE 03/01/24 STREETS 7TH NW & ASHBY INTAKE CHECKINTAKE 03/01/24 STREETS 500 BLOCK AUSTIN INTAKE CHECKINTAKE 03/01/24 STREETS 614 WEST SHERMAN INTAKE CHECKINTAKE 03/01/24 STREETS 720 WASHINGTON INTAKE CHECKINTAKE 03/01/24 STREETS 825 IST SW INTAKE CHECKINTAKE 03/01/24 STREETS 1865 IN MAIN INTAKE CHECKINTAKE 03/15/24 STREETS CLEMENT INTAKE CHECKINTAKE 03/15/24 STREETS 7TH NW & CENTER INTAKE CHECKINTAKE 03/18/24 STREETS 3RD NE & CENTER INTAKE CHECKINTAKE 03/18/24 STREETS 2ND NE & PINE BLUFF INTAKE CHECKINTAKE 03/18/24 STREETS 7TH NW & BONHAM INTAKE CHECKINTAKE 03/18/24 STREETS 107 W CHERRY INTAKE CHECKINTAKE 03/19/24 STREETS IST SW & WASHINGTON INTAKE CHECKINTAKE 03/19/24 STREETS 7TH NW FROM PARK TO HENDERSON INTAKE CHECKINTAKE 03/19/24 STREETS 1428 GRAHAM INTAKE CHECKINTAKE 03/19/24 STREETS 655 MARTIN LUTHER KING INTAKE CHECKINTAKE 03/22/24 STREETS 603 8TH NE INTAKE CHECKINTAKE 03/22/24 STREETS 4TH NE & TUDOR INTAKE CHECKINTAKE 03/22/24 STREETS 3RD NE & PROVINE INTAKE CHECKINTAKE 03/22/24 STREETS 300 BLOCK GROVE INTAKE CHECKINTAKE 03/22/24 STREETS 300 BLOCK HENDERSON INTAKE CHECKINTAKE 03/22/24 STREETS 300 BLOCK GARRETT INTAKE CHECKINTAKE 03/22/24 STREETS 357 2ND NE INTAKE CHECKINTAKE 03/22/24 STREETS 3RD SW & WASHINGTON INTAKE CHECKINTAKE 03/22/24 STREETS 8TH NW & HENDERSON INTAKE CHECKINTAKE 03/22/24 STREETS 424 9TH NW IINTAKE CHECKINTAKE 03/22/24 STREETS 3RD SE & KAUFMAN INTAKE CHECKINTAKE 03/22/24 MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 2 STREETS 450 KAUFMAN INTAKE CHECKINTAKE 03/22/24 STREETS 500 BLOCK AUSTIN INTAKE CHECKINTAKE 03/22/24 STREETS 1515 W CHERRY INTAKE CHECKINTAKE 03/22/24 STREETS 8TH NE & HENDERSON INTAKE CHECKINTAKE 03/22/24 STREETS 174 IST NW INTAKE CHECKINTAKE 03/22/24 STREETS 3RD SW & WASHINGTON INTAKE CHECKINTAKE 03/22/24 STREETS 1000 BLOCK N MAIN INTAKE CHECKINTAKE 03/22/24 STREETS 840 IST NW INTAKE CHECKINTAKE 03/22/24 STREETS 7TH NW & ASHBY INTAKE CHECKINTAKE 03/22/24 STREETS 1ST SW & WASHINGTON INTAKE CHECKINTAKE 03/22/24 STREETS 330 2ND SW INTAKE CHECKINTAKE 03/22/24 STREETS 1ST SW & AUSTIN INTAKE CHECKINTAKE 03/22/24 STREETS 1ST SW & SHERMAN INTAKE CHECKINTAKE 03/22/24 STREETS 500 BLOCK AUSTIN INTAKE CHECKINTAKE 03/22/24 STREETS 3RD NE & CENTER INTAKE CHECKINTAKE 03/25/24 STREETS 711 CLEMENT INTAKE CHECKINTAKE 03/25/24 STREETS 1721 WALKER INTAKE CHECKINTAKE 03/25/24 STREETS 1600 WALKER INTAKE CHECKINTAKE 03/25/24 STREETS 331 9TH NW JINTAKE CHECKINTAKE 03/25/24 STREETS 600 E HICKORY INTAKE CHECKINTAKE 03/25/24 STREETS 655 MARTIN LUTHER KING INTAKE CHECKINTAKE 03/25/24 STREETS 603 8TH NE INTAKE CHECKINTAKE 03/25/24 STREETS 4TH NE & TUDOR INTAKE CHECKINTAKE 03/25/24 STREETS 3RD NE & PROVINE INTAKE CHECKINTAKE 03/25/24 STREETS 750 CAMPBELL INTAKE CHECKINTAKE 03/25/24 STREETS 2205 SHILOH INTAKE CHECKINTAKE 03/25/24 STREETS 300 BLOCK HENDERSON INTAKE CHECKINTAKE 03/25/24 STREETS 300 BLOCK GARRETT INTAKE CHECKINTAKE 03/25/24 STREETS 800 BLOCK IGROVE JINTAKE CHECKINTAKE 03/25/24 STREETS 2ND NE &CHERRY JINTAKE CHECKINTAKE 03/25/24 MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 2 STREETS 7TH NW & GRAHAM INTAKE CHECKINTAKE 03/25/24 STREETS 7TH NW & ASHBY INTAKE CHECKINTAKE 03/25/24 STREETS 7TH NW & BONHAM INTAKE CHECKINTAKE 03/25/24 STREETS STREETS 9TH NW & CAMPBELL 4TH NW & HENDERSON INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 STREETS STREETS 8TH NW & LONG 11TH NW & COOPER INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 STREETS STREETS 11 NW & HENDERSON 10TH & PARK INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 STREETS 15TH NW INTAKE CHECKINTAKE 03/25/24 STREETS STREETS 15TH & HENDERSON 16TH NW & HENDERSON INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 STREETS HEARON & IST SW INTAKE CHECKINTAKE 03/25/24 STREETS 400 BLOCK 2Nd SW INTAKE CHECKINTAKE 03/25/24 STREETS STREETS STREETS 200 BLOCK 609 1826 AUSTIN W SHERMAN HENDERSON INTAKE INTAKE INTAKE CHECKINTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 03/25/24 STREETS STREETS 1818 HENDERSON 13TH NW INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/25/24 STREETS STREETS 16TH NW & WALKER INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/25/24 STREETS STREETS STREETS INTAKE INTAKE INTAKE CHECKINTAKE CHECKINTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS STREETS STREETS INTAKE INTAKE INTAKE CHECKINTAKE CHECKINTAKE ICHECKINTAKE STREETS INTAKE CHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 2 STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT PRECINCT 3 STREETS ADDRESS STREET 13TH SW & SPERRY PROBLEM INTAKE ACTION CHECKINTAKE DATE 03/01/24 STREETS 24TH SE INTAKE CHECKINTAKE 03/15/24 STREETS STREETS 24TH SE &JACKSON 17TH SE & CEDAR INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/20/24 03/22/24 STREETS STREETS 17TH SE & POLK 17TH SE &JACKSON INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/22/24 03/22/24 STREETS 1STSW & HEARO N INTAKE CHECKINTAKE 03/22/24 STREETS STREETS STREETS 32ND SW & KAUFMAN 3200 KAUFMAN 32ND & KAUFMAN INTAKE INTAKE INTAKE CHECKINTAKE CHECKINTAKE CHECKINTAKE 03/22/24 03/25/24 03/25/24 STREETS 4010 OLD BONHAM INTAKE CHECKINTAKE 03/28/24 STREETS 25TH SW & BONHAM INTAKE CHECKINTAKE 03/28/24 STREETS INTAKE CHECKINTAKE STREETS STREETS INTAKE INTAKE CHECKINTAKE CHECKINTAKE STREETS INTAKE ICHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE ICHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 4 STREETS 124 W CHERRY INTAKE CHECKINTAKE 03/01/24 STREETS 28TH NW INTAKE CHECKINTAKE 03/18/24 STREETS 19TH NW & GRAHAM INTAKE CHECKINTAKE 03/19/24 STREETS 28TH NW FROM SHILOH TO CAMPBELL INTAKE CHECKINTAKE 03/19/24 STREETS 2750 SHILOH INTAKE CHECKINTAKE 03/19/24 STREETS 835 27TH NW INTAKE CHECKINTAKE 03/19/24 STREETS 725 27TH NW INTAKE CHECKINTAKE 03/19/24 STREETS 25TH NE & RIDGEVIEW INTAKE CHECKINTAKE 03/22/24 STREETS 34TH NE & FARGO INTAKE CHECKINTAKE 03/22/24 STREETS 1140 LEVI INTAKE CHECKINTAKE 03/22/24 STREETS 2270 MAPLE INTAKE CHECKINTAKE 03/22/24 STREETS 95 23RD NW INTAKE CHECKINTAKE 03/22/24 STREETS 415TSW INTAKE CHECKINTAKE 03/22/24 STREETS 23RD SW & BONHAM INTAKE ICHECKINTAKE 03/22/24 STREETS 2200 SHILOH INTAKE CHECKINTAKE 03/25/24 STREETS 2805 28TH NW INTAKE CHECKINTAKE 03/25/24 STREETS 19TH NW & WALKER INTAKE CHECKINTAKE 03/25/24 STREETS 2247 SHERMAN INTAKE CHECKINTAKE 03/25/24 STREETS 34TH NE & FARGO INTAKE CHECKINTAKE 03/25/24 STREETS 3200 132ND NW INTAKE CHECKINTAKE 03/25/24 MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PRECINCT 5 PROBLEM ACTION DATE STREETS STREETS 300 BLOCK 1ST SE 3RD SE & KAUFMAN INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/01/24 03/01/24 STREETS STREETS 450 EKAUFMAN 6TH SE & AUSTIN INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/01/24 03/01/24 STREETS 1200 BLOCK S MAIN INTAKE CHECKINTAKE 03/01/24 STREETS STREETS 16TH SE FROM LAMAR TO CLARKSVILLE IST & SHERMAN INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/18/24 03/22/24 STREETS 265 1ST SE INTAKE CHECKINTAKE 03/22/24 STREETS 200 S MAIN INTAKE CHECKINTAKE 03/22/24 STREETS 447 WOODLAWN INTAKE CHECKINTAKE 03/22/24 STREETS 427 HEARON INTAKE CHECKINTAKE 03/22/24 STREETS 440 HEARON INTAKE CHECKINTAKE 03/22/24 STREETS 6TH SE & WASHINGTON INTAKE CHECKINTAKE 03/22/24 STREETS STH SE &JACKSON INTAKE CHECKINTAKE 03/22/24 STREETS 1770 HEARON INTAKE CHECKINTAKE 03/22/24 STREETS STREETS 1558 900 BLOCK LAMAR OAK INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/22/24 03/22/24 STREETS 1900 BLOCK JACKSON INTAKE CHECKINTAKE 03/22/24 STREETS STREETS 128 HUBBARD 24TH SE & HUBBARD INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/22/24 03/22/24 STREETS 609 SHERMAN INTAKE CHECKINTAKE 03/22/24 STREETS STREETS STREETS 510 HEARON 17TH SE &JACKSON STH SE & CEDAR INTAKE INTAKE INTAKE CHECKINTAKE CHECKINTAKE CHECKINTAKE 03/25/24 03/27/24 03/28/24 STREETS 1015 OLDJEFFERSO N INTAKE CHECKINTAKE 03/28/24 STREETS STREETS STREETS 12TH SE & OLD JEFFERSON JINTAKE JINTAKE INTAKE CHECKINTAKE CHECKINTAKE CHECKINTAKE 03/28/24 STREETS JINTAKE CHECKINTAKE STREETS I 1!NLAKE ICHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 5 STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 6 STREETS 3215 CLARKSVILLE INTAKE CHECKINTAKE 03/15/24 STREETS 2185 CHERRY INTAKE CHECKINTAKE 03/22/24 STREETS 305 COLLEGIATE INTAKE CHECKINTAKE 03/22/24 STREETS 1778 CLARKSVILLE INTAKE CHECKINTAKE 03/22/24 STREETS 305 COLLEGIATE INTAKE CHECKINTAKE 03/25/24 STREETS 2745 CULBERTSON INTAKE CHECKINTAKE 03/25/24 STREETS 2765 HUBBARD INTAKE CHECKINTAKE 03/25/24 STREETS 308 CLARK INTAKE CHECKINTAKE 03/25/24 STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE STREETS INTAKE CHECKINTAKE MARCH 2024 Culverts, Ditches & Intakes DEPARTMENT ADDRESS STREET PROBLEM ACTION DATE PRECINCT 7 STREETS STREETS RIPPLEWOOD 47TH & OLD CLARKSVILLE INTAKE INTAKE CHECKINTAKE CHECKINTAKE 03/15/24 03/15/24 STREETS 900 BLOCK 47TH INTAKE CHECKINTAKE 03/15/24 STREETS WOODLAND & 38TH INTAKE CHECK INTAKE 03/18/24 Item No. 9 Code Enforcement Re ort: March 2024 Cases Worked: 209 Cases Completed: 179 Lots Abated: 36 Other Work by Abatement Crew: Removed fallen trees and brush — 2 days Removed Tires — 2 days Removed Illegal Dumps — 9 days Repaired/Serviced Equipment — 3 days Demolition Report: March 2024 There were 11 properties presented to the BSC: 421 SW 3rd 228 SW 2nd 744 NW 3rd 747 NW 3rd 1505 W Henderson 1571 W Henderson 2636 E Cherry 1431 E Sherman 1161 NE 5th 743 SE 81h 804 E Washington There were no structures demolished in March, 2024 Item No. 10 Memorandum TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and action on the Final Plat Troy Jones Addition, Lot 1, Block A, CB 134, 0.6917 Acres DATE: April 22, 2024 BACKGROUND The applicant requests approval of a final plat in order to construct detached structure. RECOMMENDATION Staff recommends approval of the final plat with the following conditions: No building or structure shall be hereafter located, erected, or altered to have a year yard smaller tan herein required... ten (10) feet to the rear property line... Chapter 913, Zoning Ordinance, (9-700, Rear Yard, 9-600, Side Yard) a. The combination of three lots, with the home facing 6th Street to the East would cause the rear setback along the West property line to need to change to 10 feet and the side setback along the South to change to 5 feet. ------------ -j xi -------------- --------- ------------ . ..... ...... FVVAL PLAT TROY JONES ADDITION LOT 1, BLOCK A CB, 134 Ciry of Paris, Lamm County, Texas 0.6917 A.. (LESS 0,0757 A— ROW Delle Ai.) 0.—,1 D—d.p— TROY JONES- 609 ONES609 W $1 1HRMAN STREET PARIS, TEXAS 75460 Ph— (903)739-3033 Item No. 1 I Memorandum TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and action on the Final Plat of Harper Industrial Lot 2, Block A Final Plat 3.48 Acres DATE: April 22, 2024 BACKGROUND The applicant requests approval of a final plat in order to combine parts of three lots for lot consolidation. This is adjacent to the HWH main office and near the new Amazon Distribution facility, RECOMMENDATION Staff recommends approval of the final plat no conditions. HHL ' d wNnS aM.v,umn ®, F4 YRACP(G]RS YRACf10F 4AND CONVEYED FRIXA WNLR@BLE CT)OFL ON 2 ANp WD4, RUM RIDDLE TO TRE LAMM COUNn HUMANE ®1k AMt4x'x4�D�L rmwuxm Ran eu(v! eAMA, ��� LaPAKS�UFRMMA9RR m01DAt 9�tt IYRf Mm $HB�oDrYµN' 3AW Avp LwNCosib.4em YMA JFM eEwe J.Da AaEs pF LAND spuA DEGDMMD AT A N C. 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W.HRWa H® - HWpc Aix FemilY Limned PmilusltiP, A PERS WmRIxnLY SMRD CmDel, LLC A bbREEA: 251 O ABu1h CTw3r 51,1^ W is, T% ] WA CONTACT: Hd""HMpa Ph— (50 )-T 3M FINAL„PLAT HARPER INDUSTRIAL LOT 2, BLOCK A City of Paris, Lamar County, Texas 3.848 Acres Item No. 12 Memorandum TO: Mayor, Mayor Pro Tem & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Todd Mittge, P.E., City Engineer SUBJECT: BELFORD BUILDING DEMOLITION CHANGE ORDER No. 3; LEVEL HEIGHT OF NORTH WALL DATE: April 22, 2024 BACKGROUND: The Belford Building, located at 260 South Main Street, has been in a state of dilapidation with portions having collapsed, and needed to be demolished, it was therefore been deemed a public safety hazard. The City of Paris has an existing and valid demolition order, from the Buildings and Standards Commission, against the Belford Building. All appeals of this order were exhausted. In addition, the 6th District Court has applied a Judgement Lien for Civil Penalties, which are continuing to accrue. Through communications with the owner, there have been no known plans by the owner to act on this issue. On September 26, 2022, the City Council approved a Professional Service Agreement with Jason Hart Engineering, PLLC, to design the demolition of the Belford Building, to be followed by open bidding to select a contractor to perform the work. On January 9, 2023, the City Council approved Amendment 41 to this Agreement to include asbestos related services. On January 23, 2023, the City Council approved Amendments 42 and #3 to this Agreement to include the South Main Acquisitions, LLC (SMA) building to the immediate north at 230 South Main Street, as well as an agreement with SMA for the demolition of this building. A series of discussions and negotiations were held between the City and SMA through August 2023, as a result, both parties agreed upon allowing the City of Paris to purchase and plan for demolition of the building from SMA. Per terms of the agreement between the City and SMA, the brick wall on the north side of the property is to remain in place for historical purposes. The height of this wall is approximately 8 feet. On November 13, 2023, the City Council approved award of the bid to the Lloyd D. Nabors Demolition, LLC, and work began on Friday, December 1, 2023. On December 11, 2023, the first change order was approved for $13,500.00 to salvage the antique chains and stars which held up the awning in front of the Belford building, along South Main. On February 12, 2024, the City Council approved Change Order No. 2. This change order resulted in a reduction of $86,850.00 to demolition contract fees, for an overall contract amount of $514,650.00. This reduction was accomplished by removing demolition and rebuild of the north wall from the scope of services; during demolition it was determined the north wall could be retained. STATUS OF ISSUE: Lloyd D. Nabors Demolition, LLC base bid was $493,500.00, with an additional cost of $94,500.00 to retain the north wall per terms of the agreement with SMA, for a total of $588,000.00 for the project. Lloyd D. Nabors Demolition, LLC included in their submittal an add -alternate of $13,500.00 for salvage of the stars and chains; this is reflected in Change Order No. 1, presented to, and approved, by City Council at the December 11, 2023 meeting. Approval of Change Order No. 1 resulted in a total contract amount of $601,500.00. Change Order No. 2, presented to, and approved, by City Council at the February 12, 2024 meeting, removed demolition and rebuild of the north wall from the scope of work, decreasing the demolition contract amount to $514,650.00. Following demolition, the north wall remained, but not at uniform height. Per the agreement with SMA, the north wall was to be at a height of 8'. SMA agreed to deviate from this requirement, as long as the top of the north wall is level and at a uniform height. Lloyd D. Nabors Demolition, LLC has quoted $7,500.00 to perform the work necessary to level the north wall and bring it to uniform height. With Change Order No. 3, the overall contract amount with Lloyd D. Nabors Demolition, LLC is $522,150.00. BUDGET: The contract amount of $522,150.00 paid from the American Rescue Plan Act (ARPA) funding; this amount reflects Change Order No. 1, Change Order No. 2 and Change Order No. 3. OPTIONS: 1. Authorize the City Manager to sign Change Order No. 3 with Lloyd D. Nabors Demolition, LLC. 2. Request additional information and/or deny authorization of Change Order No. 3 with Lloyd D. Nabors Demolition, LLC. RECOMMENDATION: 1. Authorize the City Manager to sign Change Order No. 3 with Lloyd D. Nabors Demolition, LLC. CHANGE ORDER No. 3 Project: Belford Building Demolition _www Date of Issuance Ararilw22„ 2024 Contract For: Demolition ofw4-story Belford Buildigg_gt 260-S. MainStreetand a6acent 1-sto bry uilding_mm OWNER:.CitV of Paris ......_,... Contract Date. November 13 2023,,, _ ww Address: 135 Southeast Vt Street Paris Texas 75460 CONTRACTOR: ,Lloy ! D. Nabors Demolition LLC Engineer: Jason Hart Engineering PLLC — Engineer's Project No. 2251... You are directed to make the following changes in the Contract Documents. Each Change Order shall be specific and final as to prices with no reservation or other provisions allowing for future additional money or time as a result of the particular changes identified and fully compensated in the Change Order. Desc._ bring to d D. m m hors Demolition LLC to su��c-1 all man Lower a d er' &ment to perform he work and will remoon of north ve debns from thework site. m height Llovd D Na Purpose of Change Order: Adjust project oost_based on items listed in the Description above Attachments: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: Original Contract Price Original Contract Time: $ 588 000.0. ..... N/A nge Orders)(s or Date Range,p Net price change—from previous Ch���a-Net c hange from previous Change Orders: Extras ate $ 11500.00 Credits tt ddate $ (86,850.00a ...... .................... N/A _. Net $ 0..... (Days) Contract Price prior to this Change Order: Contract Time prior to thi����� ..,... �� .mm�_�_. s Change Order: $ 514.650.00 ....,.,........ N/A .............. or Date Net Increase (Decrease)mChange Order:Increase (Decrease) of this Chan ✓LL Net Inc 'ys se) o _ of this Change Order: . . .. . . �Da $ .................... 0 (Days) _m Contract Price with hall approved Change Orders. Contract Time with all approved Change Orders: $ 522150.00 _ N/A Cumulative Contract Increase (Decrease) 11. 199) % D a ys or Date Range) ........ .,... Original Funds Available For Change Orders: $, N/A .. ............................ Remaining Funds Available For Change Orders: $ N/A ...... Additional Funding, If Necessary: $ N/A Signature of the CONTRACTOR indicates that he/she has read this Change Order from and any referenced attachments and that he/she is in agreement herewith, including any adjustment in the Contract Price or Contract Time. Recommended: Approved: Approved: ii .. ... m .. .......... ............... ( 9 ) (OWNER) (CONTRACTOR) Date: April 22 2024 Date: Date: June 21, 2023 ITEM A-7 CHANCE ORDER Belford Building Demolition Item No. 13 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: M.A. Smith, Public Works Director Mike Wade, Streets Department Superintendent SUBJECT: ANNUAL CONCRETE DEMOLITION AND CONSTRUCTION BIDS DATE: April 22, 2024 BACKGROUND: This is the annual bid for curb/gutter, standard driveway approaches, and reinforced concrete sidewalks to be used primarily, but not exclusively, by the Street Division, Water Distribution, Sewer Maintenance, and Parks Divisions of the Public Works Department. If other departments are in need of concrete work, we attempt to utilize bid pricing through this contract as it applies. The bid tabulation sheet is attached for details of the bids. STATUS OF ISSUE: The City of Paris Public Works Department received two sealed bids for concrete work and would like to award the bid to the lowest responsible bidder pursuant to Resolution 2020-052 for construction project bidding. Contract period will be from May 1, 2024 through April 30, 2025. The lowest bid was for Pridemore Construction. The City awarded last year's bid to Pridemore as well and is pleased with their performance. BUDGET: Funding is budgeted in the various Public Works Departments' budgets. It is important to note that this is an as -needed agreement. The City only utilizes this agreement when concrete work is needed, therefore the ultimate expenditure will depend on need and budget. The bid is based on estimated and historical quantities in order to give us a means of comparing pricing fairly between bidders given state procurement requires lowest bid in this instance. Unless it is determined to be appropriate under state law and to the City's advantage, this bid does not cover any bonded or large capital projects that the City may choose to pursue; those would most likely be covered as standalone procurement processes. OPTIONS: 1. Award the annual as -needed concrete construction bid to Pridemore Construction and authorize the City Manager to sign the agreement. 2. Request additional information regarding the bidding process. 3. Reject the lowest bid and advise staff as to next steps. RECOMMENDATION: 1. Award the annual as -needed concrete construction bid to Pridemore Construction and authorize the City Manager to sign the agreement. CITY OF PARIS Pridemore Construction Richard Drake Constr Cole Pridemore Tex Horton 2024-2025 CONCRETE BIDS 600 CR 22920 6290 Hwy 271 N Paris TX 75460 Powderly TX 75473 903.495.2488 903.732.4781 Item 6" typical curb and gutter �LF Linear Ft. $39.60 $37.35 Quantity 4500 Removal 4500 $7.80 $7.00 $47.40 $44.35 EHETotal Subtotal $213,300.00 $199,575.00 WPA style curb and gutter (Linear Ft. $59.00 $65.10 Quantity 50 LF -Removal i50 $9.00 $8.50 Total $68.00 $73.60 Subtotal $3,400.00 $3,680.00 Driveway apporach installation Sq. Ft. $12.00 $13.35 Quantity 4000 SF Removal 4000 $2.40 $3.35 Total - $14.40 $16.70 'Subtotal $57,600.00 $66,800.00 Sidewalk city standard Sq. Ft. $10.20 $11.45 Quantity 2500 F Removal 2500 $2.00 $3.70 Total $12.20 $15.15 Subtotal $30,500.00 $37,875.00 Valley gutters Sq. Ft. $17.10 $15.55 Quantity 2500 SF ,Removal 2500 $6.60 $7.15 ',Total $23.70 $22.70 iSubtotal $59,250.00 $56,750.00 Concrete street repairs Sq. Ft. $12.70 $17.23 Quantity 200 SF Removal 200 $9.50 $7.12 (Total $22.20 $24.35 Subtotal $4,440.00 $4,870.00 Total Cost $368,490.00 $369,550.00 AGREEMENT FOR CONCRETE DEMOLITION AND CONSTRUCTION STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § This Agreement for Concrete Demolition and Construction (the "Contract") is made and entered into by and between Pridemore Construction, 600 CR 22920, Paris, TX, a limited partnership (hereinafter referred to as "Contractor") and the City of Paris, Texas, a home -rule municipal corporation (hereinafter referred to as "City") to be effective from and after the date herein provided. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties hereto agree as follows: I_L#M-W XetIITA A17,110 The effective date of this Agreement shall be May 1, 2024, and the Agreement shall terminate on April 30, 2025. II. CONTRACT DOCUMENTS That the contract documents which are hereby made a part of this Agreement by actual attachment and are incorporated herein by reference hereto are as follows: Exhibit 1 Notice to Bidders and Request for Bids (containing bid specifications) Exhibit 2 Bid Form and Proposal submitted by Contractor III. THE WORK Contractor shall provide all labor, supervision, materials and equipment necessary for concrete demolition and construction in the City of Paris in accordance with the Notice to Bidders and Request for Bids attached hereto as Exhibit 1, together with the Contractor's Bid Form and Proposal attached hereto as Exhibit 2; provided, however, that in the event of a perceived conflict or ambiguity between the Agreement and the contract documents, the provisions of this Agreement, the Notice to Bidders and Bid Specifications, and Contractor's Bid Form and Proposal shall control, in that order. The approximate value of the services to be provided hereunder is THREE HUNDRED SIXTY- EIGHT THOUSAND FOUR HUNDRED NINETY AND NO/100 DOLLARS ($368,490.00) and shall not exceed that amount unless mutually agreed to by the parties in writing. Contractor4 " -, days following receipt of a Notice to Proceed or work order from the City. Contractor to -'„ in accordance with the work orders received. The City shall pay Contractor in current funds for work completed and accepted by the City in accordance of this Contract. Thispricecontract d Contractor shall be entitled to payment for quantities completed and accepted by the City at unit prices submitted by Contractor in Contractor's proposal attached hereto as Exhibit 2. Contractor recognizes g;' commence upon the effective ',' That Contractor must, at all times during the term of this Agreement, keep and maintain in full force and effect a policy or policies of insurance, providing at least $500,000.00 per occurrence and $1,000,000.00 aggregate for bodily injury (including death), and damage or destruction of property, indemnifying all persons for any and all damages, personal injuries, or property damages sustained as the result of the return receipt requested, addressed to the City at the following address: City Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037. The Contractor and its sureties shall defend, indemnify, and hold the City, its elected officials, officers and employees harmless from all suits, actions or claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons or property on account of the operations of the Contractor, his agents, employees or subcontractors; or on account of any negligent act or intentional wrongful act or omission of the Contractor, his agents, employees or subcontractors in the performance of said contract; or on account of the failure of the Contractor to provide the necessary barricades, warning lights or signs; and Contractor and its sureties shall be required to pay any judgment, with cost including attorneys' fees, which may be obtained against the City growing out of such injury or damage. The Contractor likewise covenants and agrees to, and does hereby, indemnify and hold harmless the City from and against any and all injuries, loss or damages to property of the City during the performance of any of the terms and conditions of this Contract, whether arising out of or in connection with or resulting from, in whole or in part, any and all alleged acts or omissions of officers, agents, servants, employees, contractors, subcontractors, licenses or invitees of the City. VII. PERFORMANCE AND PAYMENT BONDS With the execution and delivery of the contract, Contractor shall furnish and file with the City in the amounts herein required, performance and payment bonds in accordance with Section 2253 of the Texas Government Code and Article 7.19-1 of the Insurance Code, as amended. The sureties shall be listed in the most current Federal Register Treasury List. The City reserves the right to reject any and all sureties. 1�/III`I�7�»►1�7=T`tiii<•Z•7��ii�_[•�%77 Contractor covenants and agrees that Contractor is an independent contractor and not an officer, agent, servant or employee of City; that Contractor shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and consultants; that the doctrine of respondeat superior shall not apply as between City and Contractor, its officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. IX. TERMINATION City shall have the right to unilaterally terminate this agreement at any time and for any reason upon thirty (30) days written notice to the Contractor. X. CHOICE OF LAW VENUE• CONTRACT INTERPRETATION The parties agree that the laws of the State of Texas shall apply to this Agreement, and that it is performable in Lamar County, Texas. The parties further agree that exclusive venue shall lie in Lamar County Texas. XI. ENTIRE AGREEMENT; AMENDMENTS, SUCCESSORS AND ASSIGNS This Construction Agreement, including the contract documents listed in Article II herein, represent the entire and integrated agreement between City and Contractor, and supersedes all prior negotiations, representations, or agreements, either written or oral. This Construction Agreement may be amended only by written instrument signed by both City and Contractor. This Construction Agreement is binding upon and shall inure to the benefit of the parties hereto and their respective successors. XII. Form 1295 Contractor, in compliance with the laws of the State of Texas, will execute and file Form 1295, notice of interested parties, which can be found on the website of the Texas Ethics Commission at gg�)NvvNA�.e' ��� . a .qm m LIS)f�gin ib/(' WkFle�Re,!j w,w- XIII. Mandator Non -Boycott and other Provisions Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Section 2271.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 13, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to SB 19, 87th Texas Legislature, Contractor certifies that either (i) it meets an exemption criterion under SB 19, 871h Texas Legislature, or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87th Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. Pursuant to Subchapter F, Chapter 2252, Texas Government Code, Contractor certifies that Contractor is not engaged in business with Iran, Sudan, or a foreign terrorist organization. Contractor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate. IN WITNESS WHEREOF, the parties have executed this Construction Agreement upon the year and date indicated below their signatures hereto. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney CITY OF PARIS, TEXAS Grayson Path, City Manager Pridemore Construction, Contractor By: Title: ACKNOWLEDGMENTS BEFORE ME, the undersigned authority, on this day personally appeared Grayson Path, City Manager of the City of Paris, Texas, known to me to be the person whose same is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of April, 2024. Notary Public, State of Texas STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared of Pridemore Construction, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of April, 2024. Notary Public, State of Texas EXHIBIT 1 RECEIVED City of Paris City Manager BID FORM CONCRETE DEMOLITION AND CONSTRUCTION T1me:.__ _ -° .. — MAY 1, 2023 — APRIL 30, 2024 Name of Contractor: Address: j='L_ . �, _ Phone Number: d 9. The following bid form contains estimated quantities for bidding purposes. The City of Paris does not guarantee these quantities as exact amounts for purposes of actual work to be performed from May 1, 2023 to April 30, 2024. If the bidder does not wish to bid on an item below, please write "No Bid" on the line provided. The Bidder hereby states that the following is in compliance with the RFB Specifications and Requirements and is bid as unit prices and not lump sum. A. Curb and Gutter Installation —City Standard, V— Estimated Quantity: 4,500 L.F. $ S740 per L.F $ /.a0 -per L.F. Removal and Disposal $ ......'7 . _ . Total price B. WPA Style Curb And Gutter To Match Existing Installation —Estimated Quantity: 50 L.F. $ �� dD ......�.per L.F. $ w.... per L.F. Removal and Disposal *C Total price C. Driveway Approach Installation — City Residential Standard — Estimated Quantity: 4,000 S.F. $_,_ ��' �...........,.P per S.F. $ �' yo per S.F. Removal and Disposal / fit) Total price D. Sidewalk — City Standard Estimated Quantity: 2,500 S.F. $ 0 _ per S.F. per S.F. Removal and Disposal Total price Page I I of 26 E. Valley Gutters —Estimated Quantity: 200 S.F. $ ..._e�..� ..._.,.. .. per S.F. $ per S.F. Removal and Disposal Total price F. Concrete Street Repairs - Estimate Quantity: 1,000 S.F. $ ..... _..m. _ per S.F. __ per S.F. Removal and Disposal Total price Signature: .... .. ,_: Name: pf 4AAAY Y (on S -1x id CCj Title: Q."�� ... ...__ .....u.. Date: _..., e7,..... __ ............ Page 12 of 26 Project #3 Project #4 Project #5 �� . �d u�- ��►� ... .. _��. F .....�. B. List any lawsuits; administrative or arbitration proceedings to which you have been a party in the last three (3) years. Give the style of case, number and names and addresses of the other parties. Page 19 of 26 C. Provide three (3) credit references, one of which must be a financial institution. Reference #I Reference 42 Reference #3 ��1U N• Co I f�i i ato vide, v D. Provide the name and address of each Workers' Compensation insurance carrier(s) for the last five (5) years, WC Carrier 41 TU—U Y .... . ._. ...� .....�.... a;._... _ . WC Carrier #2 WC Carrier #3 _-- ...... __..._. ........_. _ .... _ .... l i �A H r)Y-- VVI (17JY "° 1506 WC Carrier #4 WC Carrier 45 Add an additional sheet if more. E. List claims made against you by your employees or third parties for personal injury, death or property damage on projects listed in Item A. Project#l... �, . ... _..... .. .. ................. _.,_v. .._ ...... Project #2 Page 20 of 26 ANO& . Project #3 Project #4 Project #S Page 21 of 26 APPENDIX `B" SAFETY RECORD SURVEY Please circle the number that best represents your rating of performance with regard to the above "Bidder". l=Poor 2=Average 3=Good "°,...W4=Ex0lj011t-) 1. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 1 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 3. Did the bidder show character, rosponsibiiity, integrityood reputation and experience? 1 2 3 l 4 J Company Name: Authorized Signature: Date: ww. � a ', . Page 22 of 26 1QVtSi0l1 APPENDIX "B" SAFETY RECORD SURVEY PROJECT #2 Name of Bidder: _.. Sent To: w Name: ..._.._._ .__ ..._... a__.....__..... mm.., ._ _ ..µ Address: Phone: Project: _� �•�", ��m„ �,µ.•,�� Please circle the number that best represents your rating of performance with regard to the above `Bidder". 1=Poor 2=Average 3 ---Good C4=)xcellent 2. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 2 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 3. Did the bidder show character, responsibility, integrity, ^good reputation and experience? 1 2 3�i,,,, nA Company Name: Authorized Signature, / Date: Page 23 of 26 PROJECT O er: Name of Bidd�. ��..�.. rini/r� ... �., Sent To: Name: Address: Phone: _ ... ..__ ... _m ....... . _— ..m .�.�.. ��iNy slate FM Project: _�v,lm ... m �___-- Please circle the number that best represents your rating of performance with regard to the above "Bidder". 1=Poor 2=Average 3=Good 4=Excellent 3. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 3 2 3 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 (4) 3. Did the bidder show character, responsibility, integrity, od reputation and experience? 1 2 3 L,4 CompanyName: a 14,E �!A ��Q�_ _ ....a ............... Comp Signature: � _... ...... Authorizedg w.._ . Date: . ...... Page 24 of 26 APPENDIX `°B" SAFETY RECORD SURVEY PROTECT ##4 Name of Bidder (6 Sent To: � � ........ Name: ...... ....... Address:_mm. ._................ ... .... . . . . ...... ...... � � ..._.... ..._.. .�. .. __._.. _ Phone: Project: Please circle the number that best represents your rating of performance with regard to the above "Bidder". 1=Pnnr 9=Average 3=Good 4=Excellent LI 2. 3 Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? /f� 4 2 3 / 4/ Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 1 2 3 Did the bidder show character, responsibility, integrity, good reputation and experience? 1 Company Name: Authorized Signature: Date: Page 25 of 26 Name of Bidder: Sent To: Name: Address: Phone: Project: APPENDIX "B" SAFETY RECORD SURVEY PROJECT #5 U � - /L;_1 /LI _ 6_°1 P ` .. _.W.. _ ......- Please circle the number that best represents your rating of performance with regard to the above "Bidder". l=Poor 2=Average 3=Good 4=Excellent 5. Did the bidder provide quality, availability and adaptability of the supplies, materials, equipment or contractual services as required? 5 2 3 E .....4 % 2. Did the bidder perform the contract or provide services promptly, or within the time required, without delay or interference? 6 l 1 2 3 3. Did the bidder show character, responsibility, integ�,"` god reputation and experience? l 2 3 (, 4 0 Company Name: Authorized Signature: Date: Page 26 of 26 SIGNATURE AFFIDAVIT Please,pinclude this sigature, affidavit with your submittal. The undersigned, submitting this response, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Bids, and thereby declares that the attached submittal is in conformity therewith. Submittal shall provide the complete information requested above. Include the legal name of the firm and signature of the person legally authorized to bind the firm to a contract. Firm Date........�._._.....�.......�....�_...._....__.._....... ..... ....� _908 `... ~ Telephone �... n°rt%.5" Vl !fit C/vl l G .�Ohn Email Page 7 of 26 ATTACHMENT I NOTICE TO ALL CITY VENDORS AND ALL POTENTIAL CITY VENDORS: On b4ay 23, 2005, the Texas Senate passed House Bill 914, adding Chapter 176 to the Local Government Code, and imposing new disclosure and reporting obligations on vendors and potential vendors to local governmental entities beginning on January 1, 2006. Failure to abide by these new statutory requirements can result in possible criminal penalties. The City of Paris is requiring you to complete the attached Conflict of Interest Questionnaire (C1Q) Form, prepared by the Texas Ethics Commission, at the direction of the legislature and strongly recommends you become familiar with House Bill 914. The City of Paris will not provide any further interpretation or information regarding these new requirements; however, you may contact the Texas Ethics Commission at btrn-//wwwqjhics-state.tx.us/ or at 1-512-463-5800. Please remit the CIQ form below with your response. Thank you. Page 8 of 26 CONFLICT OF INTEREST� QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This de to the law by H.B.3 84th� Leg., Regular Sass n. � ® E q OFFICEUSONLY questionnaire reflects changes ma This questionnaire is being riled in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1.8) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law This questionnaire must be filed with the records administrator of the local governmental entity not later than the 71h business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006. Local Government Code. An offense under this section is a misdemeanor. Name vendrwho has a business relationship with focal governmental entity. _Jffl� 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Narne of local government officer about whom the information Is being disclosed. Name of Officer f Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and 8 for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receW taxable income, other than investment inoorne, from the vendor? ED Yes No B. Is the vendor receiving or likely to receive taxable Income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? a Yes ZNo 6 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership Interest of one percent or more. _Nont, mo w. as described i Section or has given the l excluding gifts described f 5 the .. r one or _,...� .�... Check This box it the vendor has given the local government officer ,mm � gg�.,n� or a family member of the officer one or more gifts Section 176.003(a-1). IT ,k M „�i 1 , , , �/'�9%j ! `� atei,,' irrom ri, i fu7j) —m �� To _ Form provided by Texas Ethics Commission www.ethicsstate.tx.us � Revised iIW2015 Page 9 of 26 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at httpY/www.statutes.logis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code 175.0011-a}: "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A} a transaction that is subject to rate ar fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person That is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code176 003fa(2Aand Bic (a) A focal government officer shall file a conflicts disclosure statement with respect to a vendor if: r+s (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (1) a contract between the local governmental entity and vendor has been executed: or (ii) the local governmental entity is considering entering into a contract with the vendor, (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (1) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code 175.006 and (a-111 (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.etnics.stamix.us „e-- . Page 10 of 26 EXHIBIT 2 INVITATION 1 SSS FOR THE DEMOLITION AN1 CONSTRUCTION O CURB/GUTTER, STANDARD DRIVEWAY f AND REINFORCED f •SIDEWALKS FOR THE STREETDIVISION OF PUBLIC f DEPARTMENT I I,. 16yatim CITY OF PARIS DEPARTMENT OF PUBLIC WORKS SPECIFICATIONS FOR DEMOLITION AND CONSTRUCTION OF CURB/GUTTER, CONCRETE SIDEWALK AND STANDARD DRIVEWAY APPROACHES Requirements: It is estimated that 5,000 linear feet of Curb and Gutter, 4,000 square feet of Driveway Approaches and 2,500 square feet of Reinforced Concrete Sidewalk will be repaired during the period of May 1, 2024 through April 30, 2025. Exact quantities or feet cannot be determined, but best estimates are as indicated above. Quantities may be increased or decreased to meet the requirements of the Street Operations Division of the Public Works Department during the period shown above. Minimum quantities are not guaranteed. Demolition and co S�ecificatians/Re S►m on of Curb/Gutter, Standard Driveway Approaches and Concrete Sidewalk must conform to the following guidelines and attached drawings. 1. Concrete Curb and Gutter: All concrete used for curb and gutter in the City of Paris will have a cement content of not less than 5 sacks of cement per cubic yard of concrete and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit price bid for curb and gutter shall include 3 #3 bars of reinforcing steel. All loose material between the form will be removed and the grade wetted prior to the placing of the concrete. An approved curing compound shall be applied to the surface in accordance with Section 6. 2. Concrete Valley Gutters: All concrete valley gutters shall have a thickness of six (6") inches. Concrete valley gutters shall be reinforced with #4 bars on eighteen (18") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Section 6. 3. Reinforcing Steel: All reinforcing steel used on this project shall comply in all respects to Item 440, "Reinforcing Steel" of the Standard Specifications for Construction of Highways, Streets, and Bridges as adopted by the State Department of Texas" on June 1, 2004. Payment for reinforcing steel shall be considered subsidiary to the various bid items. 4. Concrete Driveways: Driveways shall be composed of concrete having a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit bid price shall also include #3 bars of 12 inch, or 44 bars on 18 inch centers both ways. An approved curing compound shall be applied to the surface in accordance with section 6. 5. Concrete Sidewalks: A. Materials: Sidewalks shall be constructed of concrete with a minimum cement contents of 5 sacks of cement per cubic yard of concrete, 3% entrained air, and a compressive strength of not less than 3,000 pounds per square inch at 28 days. Reinforcing steel shall be #3 bars on 18" centers both ways located two inches (2") below the top surface of the sidewalk. As soon as the concrete has obtained its initial set, a white pigmented approved curing compound shall be applied. B. Construction Procedure: In general, the grade of the sidewalks shall be established with respect to the curb. Forms shall be set for all sidewalk and shall be true to line and grade. Forms shall be set to provide a minimum cross slope of '/ inch per foot across the sidewalk toward the street. All forms shall remain in place at least twenty-four (24) hours. The plane of all joints shall make a right angle with the surface of the pavement. No joints shall have an error in alignment of more than one-half (1 /2") inch at any point. The edges of the slab at all joints, except where joints are sawed, shall be rounded with an edger having a radius of one- quarter (1/4") inch, except as otherwise shown on the plans. The edging shall also be done symmetrically on each section with plane of the joint. Longitudinal expansion joints, joints used to separate new from old concrete, and joints around all fire hydrants shall be made of conventional one-half (1/2") inch asphalt expansion joint material extending completely through the concrete unless otherwise specified on the plans. Contraction joints shall be made in the sidewalk at regular intervals, such intervals generally being equal to the width of the sidewalk. The contractor shall grade or fill, as necessary, along the sidewalk to match the existing ground. Care Ai 11 be used to insure that adjacent property outside the right-of-way line is protected. 6. Curing: All concrete shall be cured by protecting it against loss of moisture for a period of not less than seventy-two (72) hours. Immediately after the surface water sheen has disappeared, impervious membrane curing compound shall be applied uniformly to the surface of the pavement. The membrane curing compound shall be sprayed in one application at a rate of not less than one gallon to one hundred eighty (180) square feet of pavement area. The concrete surface to which membrane curing compound is applied shall be protected from abrasion or damage which results in perforation of the membrane film during the first seventy-two (72) hours after application. After removal of forms, the sides shall be coated with membrane curing compound prior to the banking of earth against them. The curing method as herein specified does not preclude the use of any of the other commonly used methods of curing, and the Engineer may approve them if so requested by the contractor. Payment for curing is considered subsidiary to other bid items in this contract. 7. Approved bidder is responsible for the demolition, disposal and cleanup of existing curb/gutter, driveway approaches or sidewalk. 8. Approved bidder is responsible for the construction of new curb/gutter, driveway approaches or sidewalk. All construction must comply with American Disabilities Act and standard TXDOT specifications, except as amended by the project specifications or drawings to be provided by the City. 9. Approved bidder is responsible for keeping the project area clean during construction and he is responsible for final cleanup of project site. 10. Within 10 days after written notification of award of the contract the successful bidder shall execute and furnish to the City a contract in a form approved by the City Attorney along with: (1) a performance bond and a payment bond, with powers of attorneys attached, each in the full amount of the contract price, executed by a surety company or surety companies authorized to execute surety bonds and from the list of approved surety companies maintained by the United States Treasury Department, and (2) a properly executed Certificate of Insurance evidencing that the successful bidder has met all the Insurance Requirements required herein. 11. The Contractor will provide traffic control and appropriate barricades at project site. 12. The City of Paris Public Works Department will assign project areas as needed in various locations. 13. The approved bidder will invoice the City of Paris Public Works Department bi-weekly. No partial payments for work in place will be made. One payment, upon successful completion and acceptance by the OWNER will be made. 14. Quantities shown on the BID FORM are estimated quantities only. The OWNER will direct the work in coordination with Contractor to expedite completion of work and to minimize any downtime and moving time. 15. The City of Paris Public Works Department will inspect the project site on a daily basis. Failure of the Contractor to maintain the project schedule and/or to construct the project in accordance with guidelines and specifications will be grounds for termination of the contract. Basis„'of Award: It is the intention of the City of Paris to award this contract to the lowest responsible bidder whose bid is received timely and satisfies all the requirements and specifications of the bid proposal. However, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be most advantageous to the City of Paris. Price is t to ent: be exclusive of any applicable taxes. Bidder is hereby notified that the City of Paris is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. ' Payment will be made within thirty (30) days after receipt and acceptance of an invoice. INSURANCE REQUIREMENTS CONSTRUCTION INSURANCE: Review these insurance requirements and the insurance checklist which follows with your insurance agentrp for to submitting your bid or proposal to the City of Paris. 1. General Insurance Repirements: 1.1 The Contractor shall not start work under this Contract until the Contractor has obtained at his own expense all of the insurance called for hereunder and such insurance has been approved by the City; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Contractor must submit appropriate certificates of insurance detailing the required coverage before the contract can be awarded. In certain instances, properly signed policy endorsements and/or certified copies of insurance policies showing the required coverage will be required. 1.2 The Contractor shall require all subcontractors to maintain during the term of this agreement, Commercial General Liability insurance, Business Automobile Liability insurance, and Workers' Compensation and Employer's Liability insurance, in the same manner as specified for the Contractor. The Contractor shall furnish subcontractors' certificates of insurance to the City immediately upon request. 1.3 All insurance policies required hereunder shall be endorsed to include the following provision: "It is agreed that this policy is not subject to cancellation, non -renewal, material change, or reduction in coverage until ten (10) days prior written notice has been given to the City Engineer, City of Paris". 1.4 No acceptance and/or approval of any insurance by the City shall be construed as relieving or excusing the Contractor, or the surety, or its bond, from any liability or obligation imposed upon either or both of them by the provisions of the Contract Documents. 1.5 The City of Paris (including its elected officials, officers and employees) is to be named as an additional insured under all insurance policies under this Contract except Workers' Compensation and Automobile Liability, and the certificate of insurance, or the certified policy, if requested, must so state. Coverage afforded under this paragraph shall be primary as respects the City, its elected officials, officers and employees. 1.6 The Contractor shall provide insurance coverage for this contract and/or project as specified in the "Insurance Checklist" attached hereto. Full limits of insurance required by the checklist attached shall be available for claims arising out of this contract and/or project. A copy of the insurance policies and/or endorsements issued for this project or properly executed Acord Certificate shall be submitted to the City prior to commencement of work. 1.7 The Contractor covenants to save, defend, hold harmless and indemnify the City and its elected officials, officers and employees (collectively the "City") from and against any and all claims, loss, damage, injury, cost (including court costs and attorney's fees), charges, liability or exposure, however caused, resulting from or arising out of or in any way connected with the Contractor's performance or non- performance of the terms of the Contract Documents or its obligations under the Contract. This indemnification shall continue in full force and effect until the Contractor completes all of the work required under the Contract, except that indemnification shall continue for all claims involving products or completed operations after final acceptance of the work by the City for which the City gives notice to the Contractor after the City's final acceptance of the work. 1.8 The Contractor shall be responsible for the work performed under the contract and every part thereof, and for all materials, tools, equipment, appliances, and property of any and all descriptions used in connection with the work. The Contractor assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission or operation under the Contract, or in connection in any way whatsoever with the contracted work, until final acceptance of the work by the City. 1.9 Insurance coverage required in these specifications shall be in force throughout the Contract Term. Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days of written notice at any time during the Contract Term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor, and the Contractor shall be liable to the City for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at time of termination. 1.10 Contractual and other liability insurance provided under this Contract shall not contain a supervision, inspection or engineering services exclusion that would preclude the City from supervising or inspecting the project as to the end result. The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontractors and any persons employed by the subcontractor. 1.11 Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the City. The Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it. 1.12 Precaution shall be exercised by the Contractor at all times for the protection of persons, (including employees) and property. All existing structures, utilities, roads, services, trees and shrubbery shall be protected against damage or interruption of service at all times by the Contractor and its subcontractors during the term of the Contract, and the Contractor shall be held responsible for any damage to property occurring by reason of its operation on the property. 1.13 All required insurance coverage must be acquired from insurers authorized to do business in the State of Texas and acceptable to the City. The City prefers that all insurers also have a policyholder's rating of "A-" or better, and a financial size of "Class VI" or better in the latest edition of A.M. Best, or A or better by Standard and Poors; exceptions to this policy may only be approved in writing by the City Manager or City Finance Director. 1.14 The City will consider deductible amounts as part of its review of the financial stability of the bidder. Any deductibles shall be disclosed in the Checklist and all deductibles will be assumed by the Contractor. ContractorNendor may be required to provide proof of financial ability to cover deductibles, or may be required to post a bond to cover deductibles. 2. Contractor's insurance - "Occurrence" Basis: 2.1 The Contractor shall purchase the following insurance coverage, including the terms, provisions and limits shown in the Checklist. 2. 1.1 Commercial General Liability - Such Commercial General Liability policy shall include any or all of the following as indicated on the Checklist: i. General aggregate limit is to apply per project. ii. Premises/Operations: iii. Actions of Independent Contractors; iv. Products/Completed Operations to be maintained for one year. Final completion and acceptance of the work, with evidence of same filed with owner. V. Contractual Liability including protection for the Contractor from claims arising out of liability assumed under this contract; vi. Personal Injury Liability including coverage for offenses related to employment; vii. Explosion, Collapse, or Underground (XCU) hazards; if applicable. Coverage required for any and all work involving drilling, excavation, etc. 2.1.2 Business Automobile Liability including coverage for any owned, hired, or non - owned motor vehicles and automobile contractual liability. 2.1.3 Workers' Compensation - statutory benefits as required by the State of Texas, or other laws as required by labor union agreements, including Employers' Liability coverage. 2.2 Owner's Protective Liability Insurance: In addition to the insurance described above, the Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under the contract, an owner's protective liability insurance policy naming the Owner and Engineer as insured for property damage and bodily injury, including death, which may arise in the prosecution of the work or Contractor's operation under this contract. Coverage shall be on an "occurrence" basis, and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Limits of liability shall be as follows: Bodily Injury $500,000 each occurrence Property Damage $500,000 each occurrence CX' means the coverage is required.) Coyerae Rewired X 1. Workers' Compensation & Employers' Liability 2. For Future Use 3. City Approved Alternative Workers' Comp. Program X 4. General Liability X 5. General aggregate applies per project (CGL) X 6. Premises/Operations X 7. Independent Contractors X 8. Products X 9. Completed Operations X 10. Contractual Liability X 11. Personal Injury Liability X 12, XCU Coverages X 13. Automobile Liability X 14. Owned, Hired & Non -owned 15. Motor Carrier Act Endorsement 16. Professional Liability • • . Limits l uresm_Denote Minimums Statutory limits of State of Texas $100,000 accident $100,000 disease $500,000 policy limit disease $150,000 medical, safety program Minimum $500,000 each incident $1,000,000 occurrence Complete entry No. 26 (Items No. 3-10 & 12 require) $50.0x,000 combined single limit for bodily injury and property damage damage each occurrence with $1,000,000 general aggregate that applies to project under contract $500,000 each offense & aggregate $500,000 Bodily injury & Property Damage each accident $500,000 Bodily Injury & Property Damage each accident, __-_ 17. Garage Liability -___ 18. Garage keepers' Legal X 19. Owners Protective Liability $ BI & PD each occurrence $ - Comprehensive $ - Collision $500,000 Combined single limits X 20. City named as additional insured on other than W/C and Auto. This coverage is primary to all other coverages the City may possess. X 21. City provided with Waiver of Subrogation on Workers' Compensation or Alternative program if applicable. X 22. Ten (10) days notice of cancellation, non -renewal, material change or coverage reduction endorsement required. The words "endeavor to" and "but failure" (to end of sentence) are to be eliminated from the Notice of Cancellation provision on standard ACORD certificates. X 23, The City of Paris prefers an A.M. Best's Guide Rating of "A-", "VI" or better or Standard and Poor's Rating AA or better; authorized to do business in the State of Texas (not applicable for workers' compensation assigned through pool or alternative compensation programs). X 24. The Certificate must state bid number and bid title or project name. 25. Other Insurance Required: INSURANCE AGENT'S STATEMENT I have reviewed these requirements with the bidder named below. Additionally: X 26. The above policy(s) carry the following deductibles: ...... Full limits of coverage available for: General Liability Automobile Liability X 27. Liability policies are (indicate): OCCURRENCE [ ] CLAIMS MADE [ ] Insurance Agent (Print) Signature Date REQUEST FOR BIDS CITY OF PARIS, TEXAS CONCRETE DEMOLITION AND CONSTRUCTION May 1, 2024 — April 30, 2025 Introduction The City of Paris is requesting bids from responsible and qualified contractors to provide concrete demolition and construction services for the City of Paris to include, but not limited to, curb and gutter, driveway approaches, valley gutters, and sidewalks. More information is provided later in this document. Pursuant to Texas Local Government Code Section 252.021, this Request for Bids is being advertised because the total expense for this project is expected to exceed $50,000.00. The enclosed REQUEST FOR BIDS (RFB) and accompanying specifications are for your convenience. Respondents are cautioned that the Paris Public Works Director is the sole point of contact for the City of Paris (the City) during this bidding process. Any oral statement by any representative of the City, modifying or changing any conditions of this RFB, is an expression of opinion only and confers no right upon the respondent. If additional information is needed to interpret the specifications, written questions will be accepted by: Michael Smith Public Works Director 50 W. Hickory Street Paris, TX 75460 (903)784-9289 msmith@paristexas.gov Submittal Instructions 1. Method of Submittal: Sealed Hardcopy in Envelope No electronic and/or facsimile copies will be accepted. 2. RF13 Deadline: Bids ARE DUE NO LATER THAN 3:00pm on Tuesday, April 9th Bids opening will be at 3:00pm on Tuesday, April 9th at City Council Chambers 107 E Kaufinan 3. If Hand Delivery: Destination: City Manager's Office 135 SE V Street Paris, TX 75460 Mark Envelope: RFB: Concrete Demolition and Construction City of Paris Public Works Director's Office 4. If Mailing: City of Paris PO Box 9037 Paris, TX 75461 ATTENTION: City Manager and Public Works Director RFB: Concrete Demolition and Construction 5. Number of Copies: One (1) Original General Information„ 1. The City of Paris appreciates your time and effort in preparing a submittal. 2. Entities interested in this project are advised to carefully review the information outlined in this RFB and Page 1 of 26 respond accordingly and succinctly, attaching only relevant information. 3. All submissions must be received in accordance with the Submittal Instructions listed above. Any submittal received after this deadline will be rejected. The City of Paris is not responsible for lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the City Manager's Office will be the official time of receipt. 4. Opening is scheduled in the City Hall City Council Chambers at 3:00 pm, Tuesday, April 9th. All are invited to attend. 5. Submittals are to be signed by an official authorized to bind the firm in a contract. 6. The City of Paris reserves the right to reject any and all submittals or waive any irregularities or technicalities in the submittals which at the City's discretion are determined to be in the best interests of the City. The City further reserves the right to make awards to the responsible entity whose submittal is determined to be the most advantageous to the City of Paris. The City further reserves the right to reject any and all submittals responding to this invitation without indicating any reasons for such rejection(s). The City further reserves the right to postpone due dates for its own convenience and to withdraw this solicitation at any time without prior notice. This invitation does not commit the City to pay any costs incurred in preparation of this submittal, or to procure or contract for any services. Careful consideration should be given before confidential information is submitted to the City of Paris as part of your submittal. Review should include whether it is critical for evaluating your submittal, and whether general, non -confidential information may be adequate for review purposes. Information submitted to the City of Paris that the respondent wishes to have treated as proprietary and confidential trade secret information should be identified and labeled "Confidential" or "Proprietary" on each page at the time of disclosure. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excluded from record requests. However, the City of Paris is bound to open records laws and therefore cannot guarantee the confidentiality of any information submitted. 8. A response may not be withdrawn or canceled by the respondent without the permission of the city for a period of ninety (90) days following the date designated for the receipt of responses. 9. Any interpretations, corrections or changes to this specification will be made by addenda. Sole issuing authority of addenda shall be vested in City of Paris Public Works Director. Addenda can be found on the City of Paris website https://www.paristexas.gov/1II/Public-Works-Recreation. Addenda can also be obtained by calling City of Paris Public Works Director's office at 903-784-9289. It is the responsibility of the respondent to obtain a copy of all addenda pertaining to this RFB. 10. Minimum Standards for Responsible Entity: A prospective respondent must, if requested, affirmatively demonstrate responsibility and ability to meet the following requirements: a. Be licensed in the State of Texas; b. Have adequate financial resources, or the ability to obtain resources required; c. Be able to comply with the required or proposed delivery schedule; d. Have a satisfactory record of performance; e. Have a satisfactory record of integrity and ethics; f. Be otherwise qualified and eligible to receive an award. City of Paris may request clarification or other information sufficient to determine entity's ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration. H. Certificate of Interested Parties (Form 1295): In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 of the Government Code. The law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity. The disclosure of interested parties will be submitted online via Form 1295 and must be submitted to the governmental entity prior to any signed contract and/or vote by the governing authority. Page 2 of 26 a. The Filing Process: i. Prior to award by City Council, your firm will be required to log in to the Texas Ethics Commission, https.//www ethicsstate,tx us/whatsnew/elf, info forml295.htm and fill out the Electronic Filing Application. ii. Once submitted, the system will generate an electronic Form 1295 displaying a "Certificate Number." Your firm must print, sign and notarize Form 1295. iii. Within seven (7) business days from notification of pending award by the City of Paris Purchasing Department, the completed Form 1295 must be submitted to City of Paris. iv. Your firm will need to repeat this process and obtain a separate Form 1295 each time you enter into a new contract, renew a contract or make modification and/or amendments to a City of Paris contract. b. Instructions and information are available at https://www/ethics.state.tx.us/tec/1295-Info.htm or you may call the Texas Ethics Commission at (512) 463-5800. BY SUBMITTING A RESPONSE YOUR FIRM AGREES TO ADHERE TO HB 1295 REFERENCED ABOVE. Please Note: No action required until notification of potential award by the City of Paris. 12. Price is to be exclusive of any applicable taxes. The bidder is hereby notified that the City of Paris is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Project $tolle Overview It is estimated that 4,500 linear feet of Curb and Gutter, 50 linear feet of WPA Curb and Gutter, 4,000 square feet of Driveway Approaches, 2,500 square feet of Reinforced Concrete Sidewalk, and 200 square feet of Valley Gutters will be repaired and/or installed during the period of May 1, 2024 through April 30, 2025. Exact quantities cannot be guaranteed or determined, but best estimates are as indicated above. Quantities may be increased or decreased to meet the requirements of the Public Works Department during the period shown above. Minimum quantities are not guaranteed. ecirications and Re uiremgnts Demolition and construction of Curb and Gutter, Standard Driveway Approaches and Concrete Sidewalk must conform to the following guidelines and attached drawings. 1. Concrete Curb and Gutter: All concrete used for curb and gutter in the City of Paris will have a cement content of not less than 5 sacks of cement per cubic yard of concrete and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit price bid for curb and gutter shall include 3 #3 bars of reinforcing steel. All loose material between the form will be removed and the grade wetted prior to the placing of the concrete. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 2. Concrete Valle r Ggtters: All concrete valley gutters shall have a thickness of six (6") inches. Concrete valley gutters shall be reinforced with 94 bars on eighteen (18") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 3. Reinforcing Steet: All reinforcing steel used on this project shall comply in all respects to Item 440, "Reinforcing Steel" of the Standard Specifications for Construction of Highways, Streets, and Bridges as adopted by the State Department of Texas on June 1, 2004. Payment for reinforcing steel shall be considered subsidiary to the various bid items. 4 Concrete Drivewa)rs: Driveways shall be composed of concrete having a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. The unit Page 3 of 26 bid price shall also include #3 bars of 12 inch, or #4 bars on 18 inch centers both ways. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 5. Concrete Sidewalfcs: a. Materials: Sidewalks shall be constructed of concrete with a minimum cement contents of 5 sacks of cement per cubic yard of concrete, 3% entrained air, and a compressive strength of not less than 3,000 pounds per square inch at 28 days. Reinforcing steel shall be #3 bars on 18" centers both ways located two inches (2") below the top surface of the sidewalk. As soon as the concrete has obtained its initial set, a white pigmented approved curing compound shall be applied. b. COrlStMctionPrp,Cedure: In general, the grade of the sidewalks shall be established with respect to the curb. Forms shall be set for all sidewalk and shall be true to line and grade. Forms shall be set to provide a minimum cross slope of 1/4 inch per foot across the sidewalk toward the street. All forms shall remain in place at least twenty-four (24) hours. The plane of all joints shall make a right angle with the surface of the pavement. No joints shall have an error in alignment of more than one-half (1/2") inch at any point. The edges of the slab at all joints, except where joints are sawed, shall be rounded with an edger having a radius of one- quarter (1/4") inch, except as otherwise shown on the plans. The edging shall also be done symmetrically on each section with plane of the joint. Longitudinal expansion joints, joints used to separate new from old concrete, and joints around all fire hydrants shall be made of conventional one-half (1/2") inch asphalt expansion joint material extending completely through the concrete unless otherwise specified on the plans. Contraction joints shall be made in the sidewalk at regular intervals, such intervals generally being equal to the width of the sidewalk. The contractor shall grade or fill, as necessary, along the sidewalk to match the existing ground. Care will be used to insure that adjacent property outside the right-of-way line is protected. 6. C,Q,ncrete_S,UrW Repairs: All concrete street repairs shall have a thickness of eight (8") inches. Concrete street repairs shall be reinforced with #4 bars on twelve (12") inch spacing on both directions. All concrete shall have a minimum cement content of 5 sacks per cubic yard and a minimum compressive strength at 28 days of 3,000 pounds per square inch. An approved curing compound shall be applied to the surface in accordance with Item #7 — "Curing". 7. Curing: All concrete shall be cured by protecting it against loss of moisture for a period of not less than seventy-two (72) hours. Immediately after the surface water sheen has disappeared, impervious membrane curing compound shall be applied uniformly to the surface of the pavement. The membrane curing compound shall be sprayed in one application at a rate of not less than one gallon to one hundred eighty (180) square feet of pavement area. The concrete surface to which membrane curing compound is applied shall be protected from abrasion or damage which results in perforation of the membrane film during the first seventy- two (72) hours after application. After removal of forms, the sides shall be coated with membrane curing compound prior to the banking of earth against them. The curing method as herein specified does not preclude the use of any of the other commonly used methods of curing, and the Engineer may approve them if so requested by the contractor. Payment for curing is considered subsidiary to other bid items in this contract, 8. Demolition: Contractor is responsible for the demolition, disposal and cleanup of existing curb/gutter, driveway approaches, sidewalk, etc. 9. Construction: Contractor is responsible for the construction of new curb/gutter, driveway approaches, sidewalk, etc. 10. ADA: All construction must comply with American Disabilities Act (ADA) and standard TXDOT specifications, except as amended by the project specifications or drawings to be provided by the City, Page 4 of 26 l 1. Site: Contractor is responsible for keeping the project area clean during construction and is responsible for final cleanup of project site. 12. Locations: The City of Paris Public Works Department will assign project areas as needed in various locations. 13. Down Time: The City of Paris will direct the work in coordination with the contractor to expedite completion of work and to minimize any down time and moving time. 14. lnstectipn: The City of Paris Public Works Department will inspect the project site on a daily basis. 15.quantities: Quantities shown in this RFB are estimated quantities only. 16. Point ,of Contact: The contractor selected for this assignment will work closely with City staff. The Street Superintendent, or his designee, will serve as the primary point of contact and will be responsible for coordinating and implementing the subsequent work. Other officials who will be involved in this project include, but are not limited to, the Public Works Director and the City Engineer. Submittal Format All submittals must follow the same format. No exceptions to this format will be accepted. To be accepted for evaluation, the submittal format must address all required components in order. The aim of the required format is to simplify the submittal preparation and evaluation process and to ensure that all submittals receive the same orderly review. All submittals must include the following components: A. Cover Letter and Firm Profile B. Signature Affidavit C. Attachment I — Conflict of Interest Questionnaire D. Attachment II — Bid Form E. Attachment III — Resolution 2020-052 a. Appendix A — Safety Record Application b. Appendix B —Safety Record Survey, Projects #1-5 Submittal Comte onents A. Cover Letter and Firm Profile: Provide the following information about your firm: • The firm's name, e-mail address, business address, phone number and fax number • Types of services and products offered • Number of years in business • Number of employees • Names of supervisors to be assigned to this project • The location of the offices that would provide the project services • A brief statement of the firm's background, demonstrating longevity and financial stability • Current workload • Demonstrate the ability of your firm to complete deadlines. B. Signature Affidavit C. Attachment I— Conflict of Interest Questionnaire D. Attachment II —Bid Form E. Attachment III —Resolution 2020-052 Page 5 of 26 Selection Criteria If a bid is submitted in which there is a material failure to comply with the Submittal Format and Selection Criteria, such bid shall be rejected and the contract shall be awarded to the next lowest responsible bid conforming to said Submittal Format and Selection Criteria. The City of Paris may use the following selection criteria to evaluate bids prior to awarding a contract: 1. The price; 2. The offeror's experience and reputation; 3. The quality of the offeror's goods or services; 4. The impact on the ability of the governmental entity to comply with rules relatingto historically underutilized businesses; 5. The offeror's safety record; 6. The offeror's proposed personnel; 7. Whether the offeror's financial capability is appropriate to the size and scope of the project; and/or 8. Any other relevant factor specifically listed in the request for bids, proposals, or qualifications. Following a review of submittals, it is the intent of the City that a contractor will be selected. The City and selected contractor will work collectively to negotiate a contract for the services. If a contract cannot be successfully negotiated with the selected contractor, discussions will be terminated and a contract will be negotiated with another contractor. Subject to a successful negotiation of a contract, City Staff will make a recommendation to the City Council at the next available City Council meeting. All participating contractors will be notified by the City of its final decision. The City is not obligated to provide status updates to contractors of its progress or process. Contract The selected contractor will be expected to use the attached Professional Services Contract for completion of this project. If there are any perceived issues with the attached contract, please note those in writing and submit them with your submittal. The City reserves the right to edit and/or amend the attached Contract prior to and/or during negotiations with a selected firm. Minimum Insurance Please see the attached Professional Services Contract for details on minimum insurance requirements. We thank you for your time and interest in preparing a submittal for the City of Paris Concrete Demolition and Construction RFB. -------------------- -------------THE REST OF THIS PAGE LEFT BLANK INTENTIONALLY ----------------------------- Page 6 of 26 ATTACHMENT III RESOLUTION NO. 2020-052 Page 13 of 26 2020 ----052 RESOLUTION NO. . . . . .... . ......... . . ... . WHFRE.A.S, the City of Paris, Texas Is a Home Rule Municipality ("City"); and WHEREAS, Mapter 252.021, Texas Local Government Code, states that "'before 2. municipality may erut Intoa contract, that requires an expenditure of niore than $50,000.910 from one or more municipal funds, the municipality rnusL' fficoinply with a inethmi described hy Chapter 2269, Texas Goviemurnent Code"; and WHEREAS, Cll,iaP ter 22619, Texas Goverriment (,'ode, governs the procedures f6r the contracting and delivery of construction projeas for municipalides; and WHEREAS, Chapter 2269 provides several methods 1,,:)y which a city :may procure and contraict for such services; and WHEREAS, Chapter 2269, Subchapter C, sets foilh the competitive bidding method whereby a g7overnmemental entity may contract f the construction, alteration, rebial'ARWdon, or repair of a "facility", defined. as an Improvement to real property, by awarding the contraCt W d -le Joweq, responsible bidder; and WHEREAS, Section 2269.055 sets forth criteria that a goveimn-siental entity may, consider in awarding a contract under Chapter 2269, including but not 11miteld to the safety recurd of the offerior; the o5bror's ex3,,.)erfen.re and reputatilion; and any other releviant fieri. in requests forbids, proposals, orqualifications; and WHEREAS, the City Council of tlie City of Paris, Texas, desirves to implement Texas (kwerrirnient Code Chapter 2269 and to adopt a Safety Record Policy and Bid Specification Cdterli to review the performance of all prospecAlve bidders in cletc; mining the most respansible bid, under "h l.: ter 2269, Subchapter C as well as tn awarding contracts, purrsuant to the other rnettiods outhned and allowable under said Chapter, and WHEREAS, the City of'Pariswill include in the specifications ion various bid 'projects a safety application and safety surve,y related to the safety record of prospective bidders and will set, ouit the criteria by which the bids, proposals, or qualifications will be judged; and WHEREAS, the results of the infor-ination received M11] lie used by, Staff to prepare a. recorvirnendations for ("it y Council as to dic u,Iwat-ding of such coma as for p u b I ic works projects as stet fo rtki In Ch a p ter 2 2 69, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF PARIS, TEXAS, THAT: SECTION 1. The above recitals are found to be true and correct and incorporated herein for all purposes. SECTION 2. The City Council of the City of Paris, Testas hereby adopts the policy attached hereto as Exhibit A and incorporated herein by reference regarding Contracting and Delivery Procedures for Construction Projects, Including Bid, Proposal, and Qualifications Specification Criteria which includes factors that may be used in determining whether prospective bidder is a responsible bidder on the basis of safety and other relevant information. SECTION 3. The City Council of the City of Paris, Texas, hereby authorizes the establishment of a Safety Record Policy, which includes an Appendix "A" Safety Record Application and an Appendix "B" Safety Record Survey, a copy of which is attached to this Resolution as Exhibit B and incorporated herein by reference. SECTION 4. The Safety Record Policy and Bid Specification Criteria will be provided to all prospective bidders as part of the contractors bid specifications packet, SECTION 5. This Resolution shall be in full force and effect from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ON THE 14TIl DAY OF DECEMBER, ATTEST: +1�4,o_cle)Ellis, City Clerk ''OVED AS TO FORM: Step : ame H. Ha orrris,, city Attorney SteveC oD., Mayor Page 15 of 26 -A ToLO IFIRATVI 11 VA1J1,JXk-W1 CONSTRUCTION PROJECTS Purpose of Policy: The purpose of this policy is to implement Chapter 2269 of the Texas Government Code, "Contracting and Delivery Procedures for Construction Projects" for all construction projects involving expenditures over the amount of $50,000-00. Statement of Policy. it is the policy of the City of Paris, Texas that the City's procurement P-Alq�eev MJWhV_W?,T,:iL7TMlVM VINerned bk-j Chajoiter 2269 of the Texas Government Code, and the City may from time to time avail Itself of each of the methods set forth in said Chapter 2269 as it may from. time to time be amended. Such methods include: Subchapter C; Competitive Bidding Method Subchapter D: Competitive Sealed Proposal Method Subchapter E: Construction Manager -Agent MethD Subchapter F: Construction Manager -At -Risk Methil Subc,hapter G: Building Using Design -Build Method Subchapter 1: job Order Contracts Method city of Parts Bid, Proposal, and Qualifications SelectJon Criteria: As authorized by Section 2269.055, Texas Government Codej the City of Paris may use the following criteria Mlrmm WavW-tions [-,#Aor to awardinT any construction contract under this policy, including but not limited to using the criteria to determine whether a bidder under Chapter 2269 Subchapter C, "Competitive Bidding Method," is a responsible bidder: 1. The price; 2. The offeror's experience and reputation; 3. The quality of the offeror's goods /t,, services; 4. The impact on the ability of the governmental entity to comply with rules relating to historically underutilized businesses; S. The afferor's safety record; 6. The offeror's proposed personnel; 7. Whether the offeror financial capability is appropriate to the size and scope of the project; and/or S. Any other relevant factor specifically listed in the request for bids, proposals, or qualifications. Page 16 of 26 Lowest Responsible Bidder, If a bid is submitted in which there Is a material failure to ll complywith the Selection.Isuchbidshall / •rejected . ♦ the contractbe awarded to the next lowest responsible bid conforming to said Selection Criteria. 1 1 other 1/ Competitive Bidding: For F I other than 1 f i forthin TexasGovenunentCodeChapter2269. a copy of this Policy and the Safety Record Policy In all requests for bids, proposals, and qualifications made under this PoRcy. Page 17 of 26 EXHIBIT B CITY OF PARIS SAFETY RECORD POLICY The City of Paris, Texas shall determine the safety record of prospective bidders through the administration of a Safety Record Policy. MAM11016M The Safety Record Policy is an evaluation unit which provides previous performance information on prospective bidders. An application and information sheet providing the criteria shall be included in bid specifications depending upon the size of the contract of the services to be rendered. This document will be required when submitting a formal bid (See Appendix "A'). The performance measures for the safety record are in accordance with Section §252.0435 of the Texas Local Government Code which authorizes the governing body to adopt written definition and criteria for accurately determining the safety record of a prospective bidder. The criteria include the following: A. The las five (5) projects on which the bidder was the "successful bidder". B. Any lawsuits, proceedings or arbitration filed against the bidder. C. Credit references including a financial institution. D. Workers' Compensation insurance carriers. E. Claims of personal injury, death or property damages on any project(s). EVALVAT 13Ai The Survey in Appendix "B" shall be sent to the contractors references to provide information on the safety record of the prospective bidder. The results will be tabulated and included in the information provided to the City Council when determining the most responsible bidder. Page 18 of 26 Item No. 14 Memorandum TO: Mayor, Mayor Pro Tem & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Todd Mittge, City Engineer SUBJECT: Design Engineering Firm Selection - 1st Street SE Revitalization Project Texas Community Development Block Grant 2024 Downtown Revitalization / Main Street Program project. DATE: April 22, 2024 The City of Paris was awarded a Texas Community Development Block Grant in the 2023 Downtown Revitalization/Main Street Program in January of 2024. This $500,000 grant will be used for the reconstruction of 1St Street SE from Lamar Avenue to Clarksville Street. As part of our ongoing efforts to make the downtown a destination location for tourism and activities, the City, along with downtown residents and business owners, have made it a priority to pursue grant funding to convert this stretch of road from a standard street to a walkable site, allowing it to be closed to traffic when appropriate to hold community events. In order to design this specialty brick paver roadway, we will be hiring a consultant engineer who specializes in this type of community - oriented design. The City Engineer advertised for Request for Qualifications from engineering firms all over Texas in the Paris News on February 6, 2024, for Engineering Firms to send Qualifications by February 19, 2024. The City received responses from five qualified firms by the deadline. The firms submitting qualifications were as follows: MTG Engineers of Greenville, Tx. WSB Engineers (formerly EST) of Paris, Tx. Walker & Associates of Paris, Tx. Trimad Consultants, LLC of Pharr, Tx. Engineering Design Solutions, LLC of Canton, Tx. STATUS OF ISSUE: An evaluation committee of Mayor Reginald Hughes, Mayor Pro Tem Mihir Pankaj, City Engineer Todd Mittge, and Engineering Technician Steve Hodges performed evaluations on each of the 5 firms. Scoring was based on the following: After all of the scoring was tallied, MTG Engineers of Greenville, Texas was selected with an average total score of 98.25. Detailed scoring information is available to the City Council upon request. Also attached is the resolution authorizing the selection of MTG Engineers. Should the City Council approve this resolution, City Staff will then begin contract negotiations, including obtaining reasonable fees for their service to be brought back to the City Council for approval. For engineering agreements, they are not awarded based on lowest bid, but rather on most qualified. BUDGET: The City was awarded $500,000 in the Texas Community Development Block Grant. The design engineering for this project will come from a combination of city funds and CDBG funds. OPTIONS: 1. Approve a resolution authorizing the selection of MTG Engineers for the street and utility design of 1" Street SE between Lamar Avenue and Clarksville Street and authorize City Staff to enter contract and pricing negotiations with MTG Engineers, to be brought back to the City Council for approval. 2. Request more information regarding the other four firms, including our review teams' score cards for review and discussion. RECOMMENDATION: Approve a resolution authorizing the selection of MTG Engineers for the street and utility design of 1St Street SE between Lamar Avenue and Clarksville Street and authorize City Staff to enter contract and pricing negotiations with MTG Engineers, to be brought back to the City Council for approval. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE AWARD OF PROFESSIONAL SERVICE PROVIDER(S) CONTRACTS FOR THE 2023 DRP/MS PROGRAM FROM THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (TxCDBG) FUND; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2023 DRP/MS Program from the TxCDBG Community Development Fund contract requires implementation by professionals experienced in federally -funded community development projects; and WHEREAS, in order to identify qualified and responsive providers for these services a Request for Qualifications (RFQ) process for engineering/architectural/surveying services and has been completed in accordance with Texas CDBG requirements; and WHEREAS, the statement of qualifications received by the due date have been reviewed to determine the most qualified and responsive providers for each professional service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. That MTG Engineers from Greenville, Texas be awarded a contract to provide TxCDBG application and project -related professional engineering/architectural/surveying services for the 2023 DRP/MS PROGRAM from the Texas Community Development Fund project. Section 2. That any and all contracts or commitments made with the above-named services providers are dependent on the successful negotiation of a contract with the service provider. PASSED AND APPROVED THIS 22ND DAY OF APRIL, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney No. 15 TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: TIRZ Expense DATE: April 22, 2024 BACKGROUND: The TIRZ Board Bylaws, Article 1, Section 2 states: "The City Council must approve all programs a_n_d exiPenditures for the Zone and annually review any financial statements of the Zone. " STATUS OF ISSUE: At the Thursday, April 11th TIRZ Board meeting, the Board requested an educational and training presentation to be provided by the Texas Comptroller's office, pursuant to Texas Tax Code Chapter 311, Section 311.020. This presentation will cover basic TIRZ under the Chapter 311, a great educational opportunity for the TIRZ Board and anyone who wishes to attend. BUDGET: A Texas Comptroller representative will attend this meeting in person to provide the presentation. They have stated that they will provide us with receipts for travel expenses upon returning to Austin. This will include fuel, car rental, etc. They have stated that there should be no other expenses associated with this presentation. The total is unknown at this time, but it is expected to be reasonable. Pursuant to the TIRZ Board Bylaws, we are seeking approval to proceed with the travel cost expense from the Texas Comptroller to hold this presentation here in Paris. The TIRZ Fund has in excess of $160k. OPTIONS: 1. Authorize the expenditure of TIRZ Funds to hold an educational training conducted by the Texas Comptroller's office to the TIRZ Board. 2. Request additional information and/or reject the expenditure. RECOMMENDATION: 1. Authorize the expenditure of TIRZ Funds to hold an educational training conducted by the Texas Comptroller's office to the TIRZ Board. Item No. 16 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Richard Salter, Chief of Police Thomas McMonigle, Fire Chief SUBJECT: PUBLIC SERVICE AND HEROISM AWARD DATE: April 22, 2024 BACKGROUND: The Sons of the American Revolution (SAR) is the largest male lineage organization in the United States and consists of 50 state -level societies with more than 500 local chapters. The SAR is a non- profit non-partisan organization dedicated to promoting patriotism, preserving American History and teaching American History to future generations. Their activities include honoring members of local Police, Fire and EMS departments for outstanding service. STATUS OF ISSUE: The Public Service and Heroism Committee (PS&H) of the Red River Chapter of the Sons of the American Revolution (SAR) wishes to recognize and honor thirteen Law Enforcement, Fire Safety and Emergency Medical Services employees for their contributions to our community, and for Heroic Acts performed over the past year. Furthermore, these award recipients are recognized in a book published and distributed electronically during the SAR National Congress in July. The Award Categories Include: • Fire Safety Commendation Award in recognition of accomplishments and/or outstanding contributions to protect human life and property by preventing injuries or casualties due to fires, • Emergency Medical Services Award in dedication to the preservation of life and health under emergency conditions and/or performing beyond the duties normally called for within the Emergency Medical Services profession, • Law Enforcement Commendation Award in recognition of outstanding achievement and dedication to the maintenance of law and order, • Life Saving Award in recognition of saving a human life under emergency conditions, • Heroism Award in recognition of outstanding bravery and self-sacrifice in the face of imminent danger, thus exemplifying the high ideals and principles which motivated and sustained our patriot ancestors, and the • Bronze Good Citizenship Award in recognition of notable services on behalf of our American principles. BUDGET: Not Applicable — Presentation only. RECOMMENDATION: Not Applicable — Presentation only. Item No. 17 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Richard Salter, Chief of Police SUBJECT: RACIAL PROFILING REPORT DATE: April 22, 2024 BACKGROUND: Article 2.132-2.134 of the Texas Code of Criminal Procedure (CCP) requires the annual reporting to the local governing body on data collected relative to motor vehicle stops in which a ticket, citation, or warning was issued, and/or arrests resulting from those stops. Article 2.134 of the CCP directs that a comparative analysis of the statistical information be conducted, with respect to the number of stops of persons by race or ethnicity, the outcome of those encounters, the number of searches conducted and the results of those searches. STATUS OF ISSUE: Dr. Eric Fritsch and Dr. Chad Trulson with Justice Research Consultants, LLC was retained to prepare the 2023 Racial Profiling Report based on raw statistical data supplied by the Paris Police Department. Dr. Fritsch's analysis of Racial Profiling Compliance by Paris Police Department shows that the department is fully compliant with all relevant Texas laws concerning racial profiling, including the existence of a formal policy prohibiting racial profiling by its officers, officer training and educational programs, a formalized complaint process, and the collection of data in compliance with the law. Dr. Fritsch will make a presentation to the council based on his report. BUDGET: There is no budgetary impact, presentation of report only RECOMMENDATION: There is no recommendation, presentation of report only. Item No. 18 Memorandum TO: Mayor, Mayor Pro Tem, and City Council FROM: Grayson Path, City Manager SUBJECT: DOWNTOWN TRAFFIC COMMITTEE DATE: April 22, 2024 BACKGROUND: In January 2022, the City in partnership with TxDOT, implemented a 90 -day STOP Sign Study in the Downtown Plaza for the purpose of testing whether the electronic signals could be replaced with static STOP signs. The roads through the Plaza, that being Main Street, 1St Street NW / SW, Lamar Avenue / Bonham Street, and Clarksville Street / Grand Avenue, are TxDOT roadways, therefore they must approve changes to traffic flow, including signage. This study was in an attempt to determine if portions of the Downtown Toole Design Study could be implemented. After analyzing the data and surveys, TxDOT in October 2022 made the determination that STOP signs would not be allowed. Reasons were provided to the City Council at that time (this memo is not intended to repeat the results of that study, but instead to discuss the next steps we took as a result of this outcome). Following this determination, the City Council and Staff agreed that an ad- hoc committee should be formed to study and implement other traffic -calming measures that might work for TxDOT. This committee came together for its first meeting in January 2023 and met approximately nine (9) times until January 2024. The first meeting involved TxDOT to get parameters we could follow given these are their roadways. We kept TxDOT and the City Council informed throughout the process, but we ultimately concluded by meeting with TxDOT again to verify everything we had done was acceptable. The Committee changed over time, but the following individuals served key roles at portions, or all, of the process: - Mayor Paula Portugal - Mayor Reginald B. Hughes - Mayor Pro Tem Mihir Pankaj - Grayson Path, City Manager Rob Vine, Deputy City Manager - Todd Mittge, City Engineer Andrew Mack, Director of Planning and Community Development Cheri Bedford, Main Street Coordinator Randy Tuttle, Assistant Chief of Police - Edwayne Samis, Traffic Superintendent - Chris Donnan, Third Party Contracted City Engineer This memo is intended to provide the City Council with a summary of the work this committee did to make a positive impact on traffic speeds downtown. STATUS OF ISSUE: Our first step was to speak with TxDOT and identify measures we could reasonably pursue both financially and operationally in a short period of time that fit their regulations; therefore some projects (ex: two way traffic) were outside our intended scope. Throughout 2023, the City Council received regular updates from the City Manager as to the work the committee was doing. The following is a summary of our accomplishments: - Using an Electronic Speed Sign and moving it from point to point for 30-45 day trial periods, tested the traffic count and speed of all four entrances to the Plaza and all four exits from the Plaza. This is the primary reason why it took our committee a year to complete our work as there were eight different testing sites. - Experimented with vertical delineators in "no -parking" hash (gore) areas to discourage vehicles from parking, obstructing visibility for turning traffic. Eventually switched many of these to the "turtle shells" as a more aesthetic change following downtown feedback. - Restriped most all of the parallel parking stalls in and around the Plaza, including "boxing - in" the parking stalls which helped motorists see where to park and where to drive. - Restriped the gore areas (no parking zones) for better visibility. This is where the turtle shells were placed. - Worked with TxDOT to repaint certain crosswalks that had become faded and/or were misaligned with the ADA ramps. - Added static "Speed Limit" signs along stretches of roadway that were missing them. - Tested "Back -In" Angle Parking as a potential future change. Using the electronic speed signs, we have produced the attached map that illustrates data collected on vehicle count, average speed, the number of vehicles that were driving 1 mph or more above the speed limits, the number of vehicles that were driving 5 mph or more above the speed limit (which is a subset of the 1+ mph group), as well as the "Sign Effectiveness Rating" (SER). A few takeaway points: - The number of vehicles that drove 1+ mph over the speed limit ranged from 2.1 % to 25.3%. Those driving 5+ mph ranged from 0.3% to 7.2%, which means a majority of those driving 1+ mph were in between 1 and 4 mph above the speed limit. The number of those driving 5+ mph was much lower. - The SER is an indicator that the sign itself may have played a role in reducing speeds. It measures the speed of the vehicle when it first comes within range (shows the driver the speed they are travelling), and it examines the speed when the driver leaves the range. If the driver decreased speed, the electronic speed sign assumed that displaying the driver's speed played a role in decreasing it. SER ranged from 11.7% to 68.5%, so we have places where the sign appears to help and places that it doesn't seem to make a lot of difference. Regarding back -in angle parking, after learning from TxDOT that front -in angle parking would no longer be allowed for new parking stalls, and as an alternative to parallel parking, we decided to test back -in angle parking. The results were mixed, but primarily positive from those that took the survey. TxDOT is willing to convert parking stalls in to back -in angle parking if we ever decide to pursue that. A major topic we explored early on was the idea of Thermoplastic or Stamped Concrete/Asphalt Crosswalks for the Plaza. The goal was to more clearly mark where pedestrians cross the road. The quotes all came back ranging from $120k - $150k (including local contractors) for 16 crosswalks. Speaking with TxDOT, they were very supportive of the work we accomplished. They felt that our efforts had a positive impact on softening speeds through the downtown. BUDGET: In total, we spent less than $20,000.00 accomplishing the items listed in this memo. Much of that was purchasing the turtle shells and repainting lines. Overall, this was a very inexpensive exercise which we believe has had a positive impact for the downtown. NEXT STEPS AND RECOMMENDATIONS Our committee has completed its work. Our recommendation is that electronic speed signs be purchased and installed at several of the entrances and exits to the Plaza where we saw their effectiveness to have the greatest impact. These signs are expensive ($5k+) and therefore will need to be a budgetary capital request we consider as part of the FY24/25 budget process. Item No. 19 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: CHANGES FOR MEETING DATES IN MAY DATE: April 22, 2024 BACKGROUND: City Council meetings are scheduled for the second and fourth Mondays of each month. STATUS OF ISSUE: May 27, 2024 is the second scheduled City Council meeting, which is Memorial Day and a holiday. The Planning & Zoning items are normally scheduled for the second City Council meeting of the month. During scheduling for the month of May, City Staff planned in advanced and will publish notice of hearings for the May 13 City Council meeting BUDGET: N/A RECOMMENDATION: Option 1: Cancel the May 27, 2024 City Council meeting. Option 1: Cancel the May 27, 2024 City Council meeting Option 2: Reschedule the May 27, 2024 meeting to another date in May between May 20 and May 31. Item No. 20 Memorandum TO: Mayor Pro Tem, City Council FROM: Reginald B. Hughes, Mayor SUBJECT: KEY TO THE CITY OF PARIS DATE: April 22, 2024 BACKGROUND: The granting of the Key to the City is a symbolic presentation which represents the highest honor that the City of Paris can confer on to any individual or organization for outstanding civic contributions resulting in an improved quality of life of our citizens, making our community a better place to live. It does not bestow any special privilege to any recipient, but instead is a ceremonial procedure and honor. While in office, Mayor Hashmi purchased several ceremonial "Keys to the City" to distribute to eligible individuals. The last key to the city would have been issued over five years ago. The City still has 17 keys remaining in storage. STATUS OF ISSUE: Working alongside Mayor Pro Tem Pankaj, I would respectfully request permission to approve the attached policy, providing a committee that consists of MPT Pankaj, myself, and a third council member to identify and award a key to the city. There are of course other methods of selecting individuals. Some cities have the City Council authorize the final selection in a public meeting. Other cities give discretion to the Mayor. The attached proposed option blends the two routes by making it a non -quorum committee of three councilmembers with discretionary authority, thus allowing the matter to reasonably remain confidential until the public surprise announcement at the Lamar County Chamber of Commerce annual banquet. This does not prevent verbal conversation to happen involving staff and other councilmembers if necessary. The City Council could always call this item to the agenda for discussion if ever a concern were to arise. My request is that we discuss the attached policy including any edits anyone would like to see, but otherwise if it looks good to everyone, we approve and consider selecting a third council member to serve on this committee so that we can begin the process of identifying candidates for the Key to the City award. Please see the policy for more infon-nation about the process, selection, nominations, etc, The City currently has 17 keys to the city available for this program. I do not foresee us giving out all 17 keys this year, so at this time there does not appear to be any known expense. When this supply is exhausted, and should we wish to continue with the program, we can purchase more keys at that time. 1. Approve the attached Key to the City Policy and select a third council member to join Mayor Hughes and Mayor Pro Tern Pankaj as a selection and award committee. 2. Request edits to the attached policy. 3. Reject the policy and/or do not have aK.ey to the City Policy. RFCOMMENDATION: 1. Approve the attached Key to the City Policy and select a third council member to join. Mayor Hughes and Mayor Pro Tern Pankaj as a selection and award committee. Key to the City of Paris City Council Policy April 22, 2024 Introduction The granting of the Key to the City of Paris (KCP) is a symbolic presentation which represents the highest honor that the City of Paris can confer on to any individual or organization for outstanding civic contributions resulting in an improved quality of life of our citizens, making our community a better place to live. Procedure The City Council herby authorizes the Mayor, Mayor Pro Tempore, and one other City Councilmember, selected annually by the City Council, to serve as the KCP Committee. This committee is authorized to vet potential candidates at their discretion, whether identified directly by the committee or presented by any person or organization, and select an individual and/or organization for award. The committee is authorized to make more than one selection when appropriate. The awarded person(s) and/or organization(s), shall be announced publicly at the Lamar County Chamber of Commerce Annual Banquet, at which time they shall receive a KCP and appropriate paperwork honoring the event. Any member of the community may send in written recommendations to any member of the KCP Committee for consideration, at any time. Eligibility The granting of a KCP is intended to be rare and shall be restricted to instances of exceptional and/or outstanding civic service and contribution to the community as determined by the KCP Committee. A KCP shall not be issued in recognition of ideological, political or religious beliefs. Unless special circumstances warrant otherwise at the discretion of the KCP Committee, it is also the intent that any individual person who receives a KCP be a resident of the City of Paris and not having substantially received compensation for their recognized service. Award of a KCP bestows no special privilege to any recipient beyond that which is given to any member of the community. ii ,,, 01" ill �/ � � I'M I Item No. 21 TO: City Council CC: Grayson Path, City Manager FROM: Maureen Hammond, Executive Director on behalf of the PEDC Board SUBJECT: Request to Amend PEDC Bylaws Regarding Board Member Term Limits BACKGROUND: Under Section 10.04 Amendments to Bylaws, the Bylaws of the organization may be amended at any time, provided that the amendment is affirmed by vote of four (4) or more directors of the PEDC Board and affirmed by vote of five (5) or more members of City Council. The Paris Economic Development Board of Directors met on March 19, 2024, and unanimously approved an amendment to the Bylaws addressing board member term limits. Pursuant to Section 10.04 of the PEDC Bylaws, we are submitting the attached amended Bylaws for consideration and action to the Paris City Council. STATUS OF ISSUE: Our bylaws currently restrict board members to only two consecutive three (3) year terms. The suggested amendment aims to remove this limitation, permitting board members who have served a full term to qualify for additional term(s), even if those terms are served consecutively. PROPOSED AMENDMENT: The sentence from Section 4.05 Tenure of Article !V that reads "The term of office for each Director shall be three (3) years and shall be limited to two (2) consecutive full terms." shall be amended as follows: "The term of office for each Director shall be three (3) years." RATIONALE: Allowing board members an opportunity to apply for subsequent consecutive terms could be beneficial for the following reasons: 1. Continuity and Stability: Allowing experienced board members to continue serving can significantly maintain the continuity and stability of the board's strategic direction and oversight. NNNN=MZZX=SMZMM=1ZMZWM:W= r �vh4„ re 7P cc'kn�s mmc)" 1-d9lClfl9 r Item No. 21 2. Valuable Expertise: Board members cultivate deep institutional knowledge and valuable expertise that are immense assets. Limiting their tenure could result in a loss of this intellectual capital. 3. Succession Planning: Ensuring a smooth and effective transition in board leadership requires thoughtful succession planning. This amendment would afford us greater flexibility in managing transitions and leadership development within the board. 4. Proven Performance: We have observed that board members often spend their initial term familiarizing themselves with the intricacies of their role and the organization. Their subsequent term is where their contributions truly peak, underscoring the insight and knowledge they accumulate over time. Allowing them an additional term maximizes their value and contributions to the organization and board. There is precedence for this kind of bylaw amendment. Several economic development corporations across the state have provisions that do not rigidly limit the number of terms for board members. These organizations have reported that such flexibility has contributed positively to their strategic accomplishments and retention of institutional knowledge. Finally, while this provision would allow a board member an opportunity to seek reappointment, it continues to honor the appointment process by City Council, ensuring only qualified candidates who have demonstrated exceptional service are considered for an additional term and appointed by City Council. RECOMMENDATION: Approve, by resolution, the Amended Bylaws. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AMENDMENTS TO THE BYLAWS OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION REMOVING TERM LIMITS FOR MEMBERS OF THE BOARD OF DIRECTORS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on November 15, 1993, by Resolution No. 93-112, the City Council of the City of Paris approved the original Paris Economic Development Corporation Bylaws; and WHEREAS, Section 10.04 of the PEDC Bylaws provides that the Bylaws may at any time and from time to time be amended provided that the Board of Directors files with the City a written application approved by the affirmative vote of four (4) or more members of the voting Board requesting that the City Council approve such amendment to the Bylaws, specifying in said application the amendment or the amendments to be made; and WHEREAS, the Paris Economic Development Corporation Board of Directors met on March 19, 2024 and unanimously approved by an affirmative vote of seven (7) Directors an amendment to Article IV, Section 4.05, "Tenure," of the Bylaws to remove term limits for Directors; and WHEREAS, the Corporation has filed an application with the City requesting that the City Council approve same; and WHEREAS, the City Council finds that removing term limits for Directors will allow experienced board members to continue serving, thus significantly furthering the continuity and stability of the board's strategic direction and oversight; and, WHEREAS, Section 10.04 of the PEDC Bylaws further provides that amendments to the Corporation's Bylaws require the City Council to approve such amendments via resolution adopted by an affirmative vote of five (5) or more of its members; and WHEREAS, at its regular meeting on April 8, 2024, the City Council considered and approved the amendments to said Bylaws as set forth in Exhibit_A attached hereto and incorporated by reference as if fully set forth herein by a vote of _ ayes to nays; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the City Council of the City of Paris, Texas hereby approves the amendment to Article IV, Section 4.05, "Tenure," of the Bylaws of the Paris Economic Development Corporation as reflected in Exhibit A hereto to read as follows to wit: Section 4.05 Tenure. The term of office for each Director shall be three (3) years_ and .jhA"h^'imit^d to two r" ^^ns^^u*iv^ full terms. The number of Directors shall be seven (7). The City CQu.n.,c,lllshall appoint the Directors at the second City Council meeting in June of each year with all terms beginning on July 1 and ending on June 30 of each year. The City Council may appoint new members to the Board to a shorter term (less than 3 years) as necessary to ensure staggered terms on the Board. Section 3. This resolution shall be effective immediately upon passage. DULY PASSED AND APPROVED this 22nd day of April, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Bylaws Of Paris Economic Development Corporation A Non -Profit Corporation Paris, Texas ARTICLE I OFFICES Section 1.01 Registered Office and Registered Agent~ The Paris Economic Development Corporation, hereinafter referred to as Corporation, shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non -Profit Corporation Act. The Board of Directors, hereinafter referred to as Board may, from time to time, with the approval of the City of Paris, Texas, hereinafter referred to as City, change the registered agent, or the address of the registered office, provided that such is appropriately reflected in these Bylaws and in the Articles of Incorporation. The registered office of the Corporation is located at 1125 Bonham Street, Paris, Texas 75460, and at such address is the Corporation. Section 1.02 Principal Office. The principal office of the Corporation shall be located at 1125 Bonham Street, City of Paris, County of Lamar, Texas. ARTICLE II PURPOSES Section 2.01 Purpose. The Corporation is a non-profit corporation specifically governed by the Texas Development Corporation Act of 1979, as amended. The purpose of the Corporation is to promote, assist, and enhance economic development as permitted by the Texas Development Corporation Act of 1979 and in accordance with these Bylaws. ARTICLE III MEMBERS Section 3.01 Members. The Corporation shall have no members. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 4.01 Board. The business and affairs of the Corporation and all corporate powers shall be exercised by or under authority of the Board, appointed by and serving at the pleasure of the governing body of the City and subject to the applicable limitations imposed by the Texas Non - Profit Corporation Act, the Texas Business Corporation Act, the Texas Development Corporation Act of 1979, the Articles of Incorporation, and these Bylaws. The Board may, by contract authorized by Board resolution, give general, limited or special power and authority to Directors of the Corporation to transact the general business of the Corporation or transact any special business of the Corporation, and may give powers of attorney to Directors of the Corporation authorized by Board resolution to transact any special business requiring such authorization. Section 4.02 Number and Qualifications. The authorized number of Directors of this Board shall be seven (7). The City shall appoint the Directors of the Corporation. Each Director shall be a bona fide resident and shall reside within Lamar County, Texas. These seven Directors shall constitute the Governing Body of the Paris Economic Development Corporation. The City shall consider an individual's experience, accomplishments, and educational background in appointing members to the Board. No former or sitting member of the City Council shall be eligible for appointment to the Board until they have ceased to serve on City's Council for a period of at least one (1) year. Section 4.03 General Duties of the Board. The Board is hereby required to perform the following duties: The Board shall vote on all matters coming before the Board for action. 2. The Board shall develop an overall economic development plan for the City which shall include and set forth both long and short term goals which the board deems necessary to accomplish compliance with its overall economic development plan. Such plan shall be approved by the City. The Board shall review and update its overall economic development plan by June 30 of each year to ensure that said plan is up to date with the current economic climate and is capable of meeting Paris' current economic development needs. 4. The Board shall develop an annual plan of work outlining the activities, tasks, projects, and programs to be undertaken by the Board during the upcoming fiscal year. The annual plan of work shall be submitted with the annual budget as outlined in Section 8.03 of these Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 5. The Board shall expend, in accordance with The Development Corporation Act of 1979, Type A Economic Development Corporation, the tax funds received by it on direct economic development where such expenditures will have a direct benefit to the citizens of Paris, Lamar County, Texas. As used in this section, "direct economic development" shall mean the expenditure of such tax funds for programs that directly accomplish or aid in the accomplishment of creating identifiable new jobs or retaining identifiable existing jobs, including job training or planning and research activities necessary to promote said new job creation. The Corporation shall direct its focus primarily in the areas of: a. Business retention and expansion b. Formation of new business C. Business attraction 6. The Board shall develop qualification parameters for the evaluation of economic development projects prior to accepting funding requests. These parameters for evaluating funding requests may be amended from time to time. 7. The Corporation shall make an annual report to the City Council on or before March 1St of each year. The Board Chairman may designate one or more committees of Directors, each consisting of two or more Directors. The committees may be formed to study certain projects or proposals before the Board and to report their findings and/or recommendations back to the entire Board as directed by the Board Chairman. Section 4.04 Implied Duties. The Board is authorized to do that which the Board deems desirable to accomplish any of the purposes or duties set out or alluded to in Section 4.03 of these Bylaws and in accordance with State law. Section 4.05 Tenure. The term of office for each Director shall be three (3) years,-and-si ,:` The number of Directors shall be seven (7). The City �,..�:�����,�,,ul shall appoint the Directors at the second City Council meeting in June of each year with ...IT.µ......... all terms beginning on July 1 and ending on June 30 of each year. The City Council may appoint new members to the Board to a shorter term (less than 3 years) as necessary to ensure staggered terms on the Board. Section 4.06 Vacancies. Any vacancy occurring on the Board shall be filled by appointment by the City Council to the unexpired term of the vacated position. The resigning Board member may continue to serve until their replacement is appointed and sworn in. Section 4.07 Quorum. A majority of the voting members of the Board shall constitute a quorum. The act or vote of a majority of the voting Directors present at a meeting at which a quorum is present shall be the act or vote of the Board unless the act or votes of a greater number is required by the Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section. 4.08 Compensation. The duly appointed members of the Board shall serve without compensation, but shall be reimbursed for their actual expenses incurred in the performance of their duties while on official business of the Board in accordance with State law. Section 4.09 Vote. Each appointed Director shall have one (1) vote, exercisable in person unless otherwise provided in the Bylaws, or in the Articles of Incorporation, or as required by law. Section 4.10 Conflicts of Interest In the event that a Director or Ex -Officio member is aware of a conflict of interest or potential conflict of interest, with an item on the Agenda, he may request to be excused from the board room while the matter is deliberated and voted on, and by vote of the Board will be so excused. Any Director or Ex -Officio member may bring to the attention of the Board any apparent conflict of interest or potential conflict of interest of any other Director or Ex -Officio member, in which case the Board shall determine whether a true conflict of interest exists before any deliberation or vote is taken regarding that particular matter. The Director or Ex -Officio member with the possible conflict of interest, shall refrain from deliberating or voting on the conflict of interest question. Section. 4.11 Removal from Board. The Board may request that the City remove a Director from the Board with the adoption of a resolution approved by six (6) members of the Board or the City may remove a Director from the Board with an affirmative vote of five (5) or more members of the Paris City Council, when the judgment of the Board or of the City Council, the best interests of the Corporation would be served by said removal. The Board of Directors and the member to be removed shall be notified at least seven (7) days prior to the meeting in which the vote is taken. The removal of a Director shall be effective immediately upon passage of the resolution by the City Council. Section 4.12 Board's Relationship with City. The Board on its own authority and in compliance with State law may make commitments to up to a maximum value of $400,000.00 on any one project without having to obtain prior approval from the Paris City Council as follows: expenditures of funds from the Corporation's undesignated fund balance as defined in Section 8.11 of these Bylaws, and/or grants of any other assets including but not limited to land, other in- kind assets, and/or, to the extent same may be allowable by law, the extension of the Corporation's credit to any entity or person. Notwithstanding the foregoing, the Board shall have no authority to negotiate or authorize tax abatement agreements without formal review and approval of said agreement by the Paris City Council. The Board shall not borrow funds nor incur any indebtedness without first seeking the approval of the City Council. In accordance with State law, the City shall require that the Corporation be responsible for the proper discharge of its duties assigned in this section. All policies for program administration shall be submitted for City approval, and the Board shall determine its policies and direction within the limitations of the duties imposed by applicable laws, the Articles of Incorporation, these Bylaws, contracts entered into with the City, approved budget, and fiduciary responsibilities. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 4.13 Board's Relationship with Administrative Departments of the City. A. When administrative, financial, engineering or construction services are required by the Board, primary consideration will be given to the City to provide these services. If, however, the Board determines that its mission can best be accomplished by contracting with outside vendors of services, it is authorized to do so. If services are requested from City and these services are not available within the time frame required by the Board, the Board may seek these services through the use of outside consultants or contractors. Any request for services made to the administrative department of the City shall be made by the Board or designee in writing to the City Manager. The City Manager may approve such request for assistance from the Board when he finds such requested services are available in a timely manner within the administrative departments of the City and that the Board may reimburse the City for the costs of such services provided. SECTION V Section 5.01 Annual Meeting. There shall be held in July of each year an annual meeting of the Board of Directors. At the meeting, the annual work plan and budget for the coming year shall be presented, considered and acted upon along with such other business as has been properly noticed for said meeting. Section 5.02 Regular Meetings. The Board shall meet once each month at the Paris City Council Chambers, 107 E. Kaufman Street, Paris, Texas 75460, Paris, Texas, unless otherwise determined by the Board Chairman. The Chairman shall set regular meeting dates and times at the beginning of his term of office. Section 5.03 Special Meeting. A special meeting of the Board may be called by the Chairman of the Board or by the Executive Director of the Economic Development Corporation (with the Chairman's consent) for a specific purpose. All special meetings must strictly adhere to all requirements of the Texas Open Meetings Act and these Bylaws. Section 5.04 Meeting Agenda. The Executive Director and Board Chairman shall be jointly responsible for the creation and posting of PEDC meeting agendas. Any member of the Board may request that an item be placed on the Agenda by delivering the same in writing to the Chairman or the Executive Director no later than five (5) days prior to the date of the Board meeting. The posting of agendas shall conform to the requirements of the Texas Open Meetings Act and Section 5.05 of these Bylaws. Section 5.05 Notice. Notice and conduct of all meetings shall conform to the Texas Open Meetings Act. Notice shall be provided in accordance with Chapter 551 of the Texas BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Government Code, and shall contain information regarding the particular time, date, and location of the meeting and the Agenda to be considered. Section 5.06 Waiver of Notice. The section applies to required notice to Directors only. Whenever any notice is required to be given to any Director of the Corporation under the provisions of the statutes, the Articles of Incorporation, or these Bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated in the notice, shall be deemed equivalent to the giving of such notice. Section 5.07Attendance as Waiver. Attendance of Director at a meeting shall constitute a waiver of notice of such meeting. Section 5.08 Attendance. Regular attendance of the Board meetings is required of all Directors. Persistent absences, after counseling of the board, may be considered as grounds for removal from the Board Pursuant to Section 4.11. SECTION VI OFFICERS Section 6.01 Of of the Corporation. The elected officers of the Corporation shall be a Chairman, Vice, Chairman and Secretary -Treasurer. The Board may resolve to elect one or more Assistant Secretaries -Treasurers as it may consider desirable. Such officers shall have the authority and duties of office as provided in these By -Laws, the Articles of Incorporation, the Texas Development Corporation Act and the Texas Non -Profit Corporation Act. Section 6.02 Selection of Officers. The offices of Chairman, Vice Chairman and Secretary -Treasurer shall be by nomination and majority vote of the Board. The term of office of the Chairman, Vice Chairman, and Secretary -Treasurer shall always be for a period of one (1) year from the date of selection by the Board, provided however, that the Chairman, Vice Chairman, and Secretary -Treasurer continue to serve until the election of their successors. Section 6.03 Vacancies. Vacancies in any office which occur by reason of death, resignation, disqualification, removal, or otherwise, may be filled by the Board for the unexpired portion of the term of that office, in the same manner as other officers are elected. Section 6.04 Offrcers'Authority and Duties. A. The Chairman shall be the presiding officer of the Board with the following authority: (1) Shall preside over all meetings of the Board. (2) Shall vote on all matters coming before the Board for action. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 (3) Shall have the authority, upon notice to the members of the Board, to call a special meeting of the Board when in his judgment such meeting is required. (4) Shall have the authority to appoint standing committees to aid the Board in its business undertakings or other matters incidental to the operation and functions of the Board. (5) Shall have the authority to appoint ad hoc committees which may address issues of a temporary nature or concern which have a temporary effect on the business of the Board. (6) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. (7) Shall sign when authorized by resolution duly passed and adopted, any deed, mortgage, bonds, contracts, or other instruments which the Board has approved unless the execution of said documents has been expressly delegated to some other officer or agent of the Corporation by the appropriate Board resolution, by a specific provision of these Bylaws, or by statute. (8) Shall perform all duties incident to the office, and such other duties as shall be prescribed from time to time by the Board. B. The Vice Chairman shall have the following authority: (1) In the absence of the Chairman or in the event of his inability to act, the Vice Chairman shall preside over meetings of the Board and shall assume the authority and duties of the Chairman. (2) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. (3) The Vice Chairman shall also perform other duties as from time to time may be assigned to him by the Chairman. C. The Secretary -Treasurer shall have the following authority: (1) Shall keep, or cause to be kept, at the registered office a record of minutes of all meetings of the Board and any committees of the Board. Further, the Secretary -Treasurer will make said minutes available in accordance with the Texas Open Meetings Act, the Texas Open Records Act, and other applicable law. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 (2) Shall be custodian of the Corporation records and seal of the Corporation and shall keep a register of the mailing address and street address, if different, of each Director. (3) Shall insure that a copy of all Board and committee minutes is filed with the City Clerk of the City of Paris. (4) Shall verify official signatures of officers of the Corporation. (5) Shall along with the Finance Director for the City of Paris, Texas have charge and custody of and be responsible for all funds and securities of the Corporation and shall endorse on behalf of the Corporation for collection, checks, notes and other obligations and shall deposit the same to the credit of the Corporation in the depository bank designated by the City of Paris. (6) Whenever required by the Board, the Secretary -Treasurer (with the assistance of the Finance Director for the City of Paris, Texas,) shall render a statement of the Corporation's cash account; he/she shall enter regularly in the books of the Corporation a full and accurate account of the Corporation, and perform all acts incident to the position of Secretary - Treasurer, subject to the control of the Board. Such written statements and accounts of the Corporation shall be maintained and filed in the Finance Director's Office for the City of Paris, Texas. (7) The Secretary -Treasurer shall give a bond for the faithful discharge ofhis duties in such sum, if any, as the Board may require. (8) Shall receive and give receipts for money due and payable to the Corporation from any source whatsoever, and shall deposit all such moneys in the name of the Corporation in the depository bank designated by the City of Paris. (9) Shall assist the Executive Director with monitoring recipients of PEDC economic development funds for compliance with terms of Economic Incentive Agreements. (10) Shall, in general, perform all duties incident to that office and such other duties as from time to time may be assigned to him by the Chairman or the Board. (11) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. D. The Assistant Secretaries -Treasurers, if any, shall in general, perform such duties as may be assigned to them by the Secretary -Treasurer, or by the Chairman or the Board. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 6.05 Removal from Office. Any officer elected or appointed by the Board may be removed from office by an affirmative vote of no less than six (6) members of the Board of Directors whenever in its judgment the best interests of the Corporation will be served. Section 6.06 Ex -officio "Members. " The Mayor and the City Manager for the City of Paris, Texas, the Lamar County Judge, the President of Paris Junior College, the President of the Lamar County Chamber of Commerce, or their authorized designee may attend all the meetings of the Board as "Ex -Officio Members." These representatives are encouraged to attend all PEDC meetings but shall have no power to vote on matters before the Board and Ex -Officio Members may be excluded from certain executive sessions concerning personnel matters upon majority vote of the voting members of the Board. Their attendance shall be for the purpose of insuring that information about the meetings is accurately communicated to the organizations they represent. Section 6.07 Other Members. The Corporation may have no members; nevertheless, the Corporation may use the word "members" or "participants" to designate those persons having privileges and status as the Board shall determine. These "members" or "participants" shall have no voting or other legal or equitable rights in the Corporation. SECTIOT1711 9� UJ 1�► �' Section 7.01 Executive Director Position. The Executive Director is responsible for planning, organizing, staffing, directing, coordinating, and budgeting functions and provides direction to accomplish the PEDC vision, mission, strategic goals and objectives. The Executive Director acts as a primary organizational spokesperson and advocate working in partnership with the Board of Directors for the betterment of economic growth in Paris Texas. Section 7.02 Executive Director Responsibilities. A. Mission and Strategic Plan The Executive Director oversees development, implementation, and evaluation of programs and services in accordance with the Corporation's strategic plan and interests of member organizations and funding sources. In coordination with the Board, the Executive Director develops and manages the organization's strategic plan, implements the development of organization policies and procedures for fiscal management, personnel management, program management, and organizational operations. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 B. Fiscal and Organizational Accountability The Executive Director shall develop a balanced annual budget for review and approval by the Board, he shall review and approve all expenditures within the approved budget. The Executive Director shall also strive to develop a network of funding sources to expand and diversify the organization's base of financial support, and implement resource development strategies to ensure the long-term viability of the organization. The Executive Director shall also prepare all necessary RFPs/RFQs for procurement of goods and services to support the organization's operations. The Executive Director shall be responsible for managing all PEDC support staff. C. Economic Development Agreements The Executive Director shall work with the PEDC Board and other participating governmental entities and staff in negotiating and developing Economic Development Agreements with new or existing business or industry in accordance with the PEDC's Articles of Incorporation, the Texas Development Corporation Act, these Bylaws and all other applicable laws and regulations. The Executive Director shall be responsible for ensuring that the recipients of PEDC funding comply with all terms and conditions of the Economic Development Agreements. D. Public Affairs and Marketing The Executive Director shall direct, develop and implement marketing strategies to promote visibility of the organization's programs and services to educate business, industry and the general public about the work of PEDC. He shall serve as the organization's public spokesperson and shall prepare and disseminate news releases when appropriate. He shall also serve as the organization's primary liaison with local, state and federal agencies and with private sector organizations involved in community and economic development, and other related activities. E. Board of Directors The Executive Director shall support a functioning Board of Directors, its officers and committees, and shall assume other duties as assigned by the Board. The Executive Director shall serve as an Ex -Officio Member of the PEDC Board and all other Board committees and sub -committees. He shall work with the Secretary -Treasurer of the Board and the City Finance Director to generate monthly financial reports for the Board; he shall work with the Board Chairman to prepare meeting agendas and annual reports for the Board and the City Council of the City of Paris. SECTION VIII FINANCIAL ADMINISTRATION BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 8. 01 Financial and Accounting Services. The Corporation shall contract with the City of Paris for financial, accounting and auditing services. The Corporation's financial and accounting records shall be maintained in accordance with these Bylaws, State and Federal laws, and the accounting practices of the City of Paris. Section 8.02 Fiscal Year. The fiscal year of the Corporation shall begin on October 1, and end on September 30, of the following year. Section 8.03 Budget. A budget for the forthcoming fiscal year shall be submitted to, and approved by the Board in July and delivered to the City on or before August I. In submitting the budget to the City, the Board shall submit the budget on forms prescribed by the City Manager and in accordance with the annual budget preparation schedule as set forth by the City Manager. The budget shall be submitted to the City Manager for inclusion in his annual budget to be presented to the City Council in accordance with the Charter of the City of Paris. The budget proposed for adoption shall include the projected operating expenses, and such other budgetary information as shall be useful to or appropriate for the Board and the City, Section 8.04 Contracts. A. As provided in Section VI above, the Chairman, whose signature shall be attested by the Secretary -Treasurer, shall execute any contract or other instruments which the Board by resolution has approved and authorized to be executed, provided however, that the Board may, by appropriate resolution, authorize any other officer or officers to enter into contracts or execute and deliver instruments in the name of and on behalf of the Corporation, in all such cases the signature shall be attested by the Secretary -Treasurer. Such authority may be confined to specific instances or defined in general terms. When appropriate, the Board may grant to a Director of the Corporation a specific or general power of attorney to carry out action on behalf of the Board, provided, however, that no such power of attorney may be granted unless an appropriate resolution of the Board authorizes the same. B. The Corporation may, with approval of the City, contract with any qualified and appropriate person, association, Corporation or governmental entity to perform and discharge designated tasks which will aid or assist the Board in the performance of its duties; however, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its decision-making and policy-making functions in discharging its duties in accordance with these Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 8.05 Checks and Drafts. All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed or bear the facsimile of two (2) of the following: Chairman, Vice -Chairman, Secretary -Treasurer, or City Finance Director and shall be issued by the Finance Department of the City of Paris. Section 8.06 Deposits. All funds of the Corporation shall be deposited on a regular basis to the credit of the Corporation in the City's Depository Bank. Section 8.07 Gifts. The Corporation may accept on behalf of the Corporation any contribution, gift, bequest, or device for the general purpose or for any special purposes of the Corporation. Section 8.08 Purchasing. All purchases made and contracts executed by the Corporation shall be made in accordance with the requirements of the Texas Constitution, Statutes of the State of Texas, and these Bylaws. Section 8.09 Investments. Temporary and idle funds which are not needed for immediate obligations of the Corporation may be invested in any legal manner as set out in the Public Funds Investment Act, Section 2256 Texas Government Code, and in accordance with the Articles of Incorporation and these Bylaws. Section 8.10 Bonds. Any bonds issued by the Corporation shall be in accordance with the requirements of the Texas Development Corporation Act and all other applicable state or federal law, but in any event, no bonds shall be issued without approval of the City Council of the City of Paris after review and comment by the City's bond counsel and financial advisor. Section 8.11 Uncommitted Funds. Any uncommitted funds of the Corporation at the end of the fiscal year shall be considered a part of the Fund Balance. The Fund Balance shall be made up of two parts: Undesignated Fund Balance and Permanent Reserve Fund. The Undesignated Fund Balance may be committed for any legal purpose provided the Corporation's Board approves such commitment. The Permanent Reserve Fund shall be accumulated for the purpose of using the interest earned by such fund to finance the operation of the Corporation. Section 8.12 Fund Raising. The Corporation shall be authorized to raise funds by subscriptions, solicitation, promotions and other legitimate methods which are not in violation of statutes governing exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1986. Funds shall be expended only in furtherance of the Corporation's purposes. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 SECTION IX Section 9. 01 Books and Records. The City Finance Director shall keep correct and complete books and records for the Corporation in accordance with Section 4.13 and Section 6.04© of these Bylaws. Section 9.02 Inspections. All books and records of the Corporation may be inspected by Directors of the Corporation or his agent or attorney at any reasonable time, and any information which may be designated as public information by law shall be open to public inspection at any reasonable time. The Texas Public Information Act and Open Meetings Act shall apply to disclosure of information. Section 9.03 Audit. The Board shall provide for an annual financial audit to be performed by a competent independent audit firm employed by the City for the City's audit. Section 9.04 Quarterly Reports. The Corporation shall provide quarterly financial reports, summaries of activities, anticipated projects, and proposed dispersal of funds of $50,000 or more. Quarterly reports will be due on the 10th day of the month of January, April, July and October. SECTIONX Section 10.01 Seal. The seal of the Corporation shall be a star circled with the name of the Corporation and Paris, Texas. Section 10.02 Authorization. The Corporation shall carry out its program subject to its Articles of Incorporation, these Bylaws, and such resolutions as the Board may from time to time authorize. Section: 10.03 Program. The program of the Corporation shall be to assist, stimulate, and enhance economic development in Paris, Texas, subject to applicable State and Federal law, these Bylaws, and the Articles of Incorporation. Section 10.04 Amendments to Bylaws. The Bylaws may at any time and from time to time be amended, provided that the Board files with the City a written application approved by the affirmative vote of four (4) or more members of the voting Board requesting that the City approve such amendment to these Bylaws, specifying in such application the amendment or amendments proposed to be made. If the City Council finds, by resolution approved by an affirmative vote of five (5) or more members of the City Council that it is advisable to approve the Amended Bylaws, the Board shall proceed to amend these Bylaws as so approved. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 The Bylaws of the Corporation may also be amended independently at any time by the City Council by adopting a resolution supported by the affirmative vote of no less than five (5) members of the City Council amending said Bylaws and by delivery of the Amended Bylaws to the Secretary -Treasurer of the Corporation. Section 10.05 Oath. The Directors ofthe Corporation shall take the following oath: 91 ,,........ — do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Director of the Paris Economic Development Corporation, Paris, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State and of this City; and I furthermore solemnly swear (or affirm), that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money, or valuable thing or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected, or if the office is one of appointment, to secure my appointment, So help me God." SECTIONXI INDEMNITY Section 11.01 Indemnity. A. The Corporation shall defend, indemnify and hold its Directors and officers harmless from and against any loss, claim or damages asserted against such Director or officer, by action in court or otherwise, by reason of said Director or officer being or having been such a Director or officer for the Corporation to the fullest extent permitted under applicable Texas law. Provided, however, this indemnification clause is intended to cover only those acts or omissions that were made in good faith and without malicious or felonious intent. B. The Corporation further agrees to indemnify, defend and hold the City of Paris, Texas, its elected officials, officers, and employees harmless from and against all claims and lawsuits for damages, injuries to persons (including death), property damages, including loss of use and expenses (including court costs and attorney's fees) arising out of or resulting from the negligent acts or omissions or intentional acts or omissions of the Corporation or its Directors, officers and employees. The Corporation shall waive any and all claims it may have against the City, it's elected officials, officers and employees connected with, resulting from, or arising out of, claims and suits covered by this indemnification provision, and agrees that any insurance carrier involved shall not be entitled to subrogation under any circumstances against the City of Paris, Texas, its officers, agents, and employees. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 C. Nothing herein shall be construed or interpreted as a waiver of the affirmative defenses of sovereign immunity, governmental immunity, or official immunity as provided under Texas law. SECTION XII MISCELLANEOUS Section 12.01 Relation to Articles of Incorporation. These Bylaws are subject to, and governed by, the Articles of Incorporation. Section 12.02 Gender Neutral. References herein to the masculine gender shall also refer to the feminine in all appropriate cases and vice versa. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Bylaws Of Paris Economic Development Corporation A Non -Profit Corporation Paris, Texas ARTICLE I OFFICES Section 1.01 Registered Office and Registered Agent. The Paris Economic Development Corporation, hereinafter referred to as Corporation, shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non -Profit Corporation Act. The Board of Directors, hereinafter referred to as Board may, from time to time, with the approval of the City of Paris, Texas, hereinafter referred to as City, change the registered agent, or the address of the registered office, provided that such is appropriately reflected in these Bylaws and in the Articles of Incorporation. The registered office of the Corporation is located at 1125 Bonham Street, Paris, Texas 75460, and at such address is the Corporation. Section 1.02 Principal Office. The principal office of the Corporation shall be located at 1125 Bonham Street, City of Paris, County of Lamar, Texas. ARTICLE II PURPOSES Section 2.01 Purpose. The Corporation is a non-profit corporation specifically governed by the Texas Development Corporation Act of 1979, as amended. The purpose of the Corporation is to promote, assist, and enhance economic development as permitted by the Texas Development Corporation Act of 1979 and in accordance with these Bylaws. ARTICLE III MEMBERS Section 3.01 Members. The Corporation shall have no members. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION hpdated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 4.01 Board. The business and affairs of the Corporation and all corporate powers shall be exercised by or under authority of the Board, appointed by and serving at the pleasure of the governing body of the City and subject to the applicable limitations imposed by the Texas Non - Profit Corporation Act, the Texas Business Corporation Act, the Texas Development Corporation Act of 1979, the Articles of Incorporation, and these Bylaws. The Board may, by contract authorized by Board resolution, give general, limited or special power and authority to Directors of the Corporation to transact the general business of the Corporation or transact any special business of the Corporation, and may give powers of attorney to Directors of the Corporation authorized by Board resolution to transact any special business requiring such authorization. Section 4.02 Number and Qualifications. The authorized number of Directors of this Board shall be seven (7). The City shall appoint the Directors of the Corporation. Each Director shall be a bona fide resident and shall reside within Lamar County, Texas. These seven Directors shall constitute the Governing Body of the Paris Economic Development Corporation. The City shall consider an individual's experience, accomplishments, and educational background in appointing members to the Board. No former or sitting member of the City Council shall be eligible for appointment to the Board until they have ceased to serve on City's Council for a period of at least one (1) year. Section 4.03 General Duties of the Board. The Board is hereby required to perform the following duties: The Board shall vote on all matters coming before the Board for action. 2. The Board shall develop an overall economic development plan for the City which shall include and set forth both long and short term goals which the board deems necessary to accomplish compliance with its overall economic development plan. Such plan shall be approved by the City. The Board shall review and update its overall economic development plan by June 30 of each year to ensure that said plan is up to date with the current economic climate and is capable of meeting Paris' current economic development needs. 4. The Board shall develop an annual plan of work outlining the activities, tasks, projects, and programs to be undertaken by the Board during the upcoming fiscal year. The annual plan of work shall be submitted with the annual budget as outlined in Section 8.03 of these Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 5. The Board shall expend, in accordance with The Development Corporation Act of 1979, Type A Economic Development Corporation, the tax funds received by it on direct economic development where such expenditures will have a direct benefit to the citizens of Paris, Lamar County, Texas. As used in this section, "direct economic development" shall mean the expenditure of such tax funds for programs that directly accomplish or aid in the accomplishment of creating identifiable new jobs or retaining identifiable existing jobs, including job training or planning and research activities necessary to promote said new job creation. The Corporation shall direct its focus primarily in the areas of. a. Business retention and expansion b. Formation of new business C. Business attraction 6. The Board shall develop qualification parameters for the evaluation of economic development projects prior to accepting funding requests. These parameters for evaluating funding requests may be amended from time to time. 7. The Corporation shall make an annual report to the City Council on or before March 1St of each year. 8. The Board Chairman may designate one or more committees of Directors, each consisting of two or more Directors. The committees may be formed to study certain projects or proposals before the Board and to report their findings and/or recommendations back to the entire Board as directed by the Board Chairman. Section 4.04 In►plied Duties. The Board is authorized to do that which the Board deems desirable to accomplish any of the purposes or duties set out or alluded to in Section 4.03 of these Bylaws and in accordance with State law. Section 4.05 Tenure. The term of office for each Director shall be three (3) years. The number of Directors shall be seven (7). The City Council shall appoint the Directors at the second City Council meeting in June of each year with all terms beginning on July 1 and ending on June 30 of each year. The City Council may appoint new members to the Board to a shorter term (less than 3 years) as necessary to ensure staggered terms on the Board. Section 4.06 Vacancies. Any vacancy occurring on the Board shall be filled by appointment by the City Council to the unexpired term of the vacated position. The resigning Board member may continue to serve until their replacement is appointed and sworn in. Section 4.07 Quorum. A majority of the voting members of the Board shall constitute a quorum. The act or vote of a majority of the voting Directors present at a meeting at which a quorum is present shall be the act or vote of the Board unless the act or votes of a greater number is required by the Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section. 4.08 Compensation. The duly appointed members of the Board shall serve without compensation, but shall be reimbursed for their actual expenses incurred in the performance of their duties while on official business of the Board in accordance with State law. Section 4.09 Vote. Each appointed Director shall have one (1) vote, exercisable in person unless otherwise provided in the Bylaws, or in the Articles of Incorporation, or as required by law. Section 4.10 Conflicts of Interest. In the event that a Director or Ex -Officio member is aware of a conflict of interest or potential conflict of interest, with an item on the Agenda, he may request to be excused from the board room while the matter is deliberated and voted on, and by vote of the Board will be so excused. Any Director or Ex -Officio member may bring to the attention of the Board any apparent conflict of interest or potential conflict of interest of any other Director or Ex -Officio member, in which case the Board shall determine whether a true conflict of interest exists before any deliberation or vote is taken regarding that particular matter. The Director or Ex -Officio member with the possible conflict of interest, shall refrain from deliberating or voting on the conflict of interest question. Section. 4.11 Removal from Board The Board may request that the City remove a Director from the Board with the adoption of a resolution approved by six (6) members of the Board or the City may remove a Director from the Board with an affirmative vote of five (5) or more members of the Paris City Council, when the judgment of the Board or of the City Council, the best interests of the Corporation would be served by said removal. The Board of Directors and the member to be removed shall be notified at least seven (7) days prior to the meeting in which the vote is taken. The removal of a Director shall be effective immediately upon passage of the resolution by the City Council. Section 4.12 Board's Relationship with City. The Board on its own authority and in compliance with State law may make commitments to up to a maximum value of $400,000.00 on any one project without having to obtain prior approval from the Paris City Council as follows: expenditures of funds from the Corporation's undesignated fund balance as defined in Section 8.11 of these Bylaws, and/or grants of any other assets including but not limited to land, other in- kind assets, and/or, to the extent same may be allowable by law, the extension of the Corporation's credit to any entity or person. Notwithstanding the foregoing, the Board shall have no authority to negotiate or authorize tax abatement agreements without formal review and approval of said agreement by the Paris City Council. The Board shall not borrow funds nor incur any indebtedness without first seeking the approval of the City Council. In accordance with State law, the City shall require that the Corporation be responsible for the proper discharge of its duties assigned in this section. All policies for program administration shall be submitted for City approval, and the Board shall determine its policies and direction within the limitations of the duties imposed by applicable laws, the Articles of Incorporation, these Bylaws, contracts entered into with the City, approved budget, and fiduciary responsibilities. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the Cit' Council on 7-11-2022, PEDC Board on 7-19-2022 Section 4.13 Board's Relationship with Administrative Departments of the City. A. When administrative, financial, engineering or construction services are required by the Board, primary consideration will be given to the City to provide these services. If, however, the Board determines that its mission can best be accomplished by contracting with outside vendors of services, it is authorized to do so. If services are requested from City and these services are not available within the time frame required by the Board, the Board may seek these services through the use of outside consultants or contractors. Any request for services made to the administrative department of the City shall be made by the Board or designee in writing to the City Manager. The City Manager may approve such request for assistance from the Board when he finds such requested services are available in a timely manner within the administrative departments of the City and that the Board may reimburse the City for the costs of such services provided. SECTION V MEETINGS D NOTICES Section 5.01 Annual Meeting. There shall be held in July of each year an annual meeting of the Board of Directors. At the meeting, the annual work plan and budget for the coming year shall be presented, considered and acted upon along with such other business as has been properly noticed for said meeting. Section 5.02 Regular Meetings. The Board shall meet once each month at the Paris City Council Chambers, 107 E. Kaufman Street, Paris, Texas 75460, Paris, Texas, unless otherwise determined by the Board Chairman. The Chairman shall set regular meeting dates and times at the beginning of his term of office. Section 5.03 Special Meeting. A special meeting of the Board may be called by the Chairman of the Board or by the Executive Director of the Economic Development Corporation (with the Chairman's consent) for a specific purpose. All special meetings must strictly adhere to all requirements of the Texas Open Meetings Act and these Bylaws. Section 5.04 Meeting Agenda. The Executive Director and Board Chairman shall be jointly responsible for the creation and posting of PEDC meeting agendas. Any member of the Board may request that an item be placed on the Agenda by delivering the same in writing to the Chairman or the Executive Director no later than five (5) days prior to the date of the Board meeting. The posting of agendas shall conform to the requirements of the Texas Open Meetings Act and Section 5.05 of these Bylaws. Section 5.05 Notice. Notice and conduct of all meetings shall conform to the Texas Open Meetings Act. Notice shall be provided in accordance with Chapter 551 of the Texas BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION updated and Approved by the Cit' Council on 7-11-2022, PEDC Board on 7-19-2022 Government Code, and shall contain information regarding the particular time, date, and location of the meeting and the Agenda to be considered. Section 5.06 Waiver of Notice. The section applies to required notice to Directors only. Whenever any notice is required to be given to any Director of the Corporation under the provisions of the statutes, the Articles of Incorporation, or these Bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated in the notice, shall be deemed equivalent to the giving of such notice. Section 5.07Attendance as Waiver. Attendance of Director at a meeting shall constitute a waiver of notice of such meeting. Section 5.08 Attendance. Regular attendance of the Board meetings is required of all Directors. Persistent absences, after counseling of the board, may be considered as grounds for removal from the Board Pursuant to Section 4.11. Section 6.01 Of of the Corporation. The elected officers of the Corporation shall be a Chairman, Vice, Chairman and Secretary -Treasurer. The Board may resolve to elect one or more Assistant Secretaries -Treasurers as it may consider desirable. Such officers shall have the authority and duties of office as provided in these By -Laws, the Articles of Incorporation, the Texas Development Corporation Act and the Texas Non -Profit Corporation Act. Section 6.02 Selection of Officers. The offices of Chairman, Vice Chairman, and Secretary -Treasurer shall be by nomination and majority vote of the Board. The term of office of the Chairman, Vice Chairman, and Secretary -Treasurer shall always be for a period of one (1) year from the date of selection by the Board, provided however, that the Chairman, Vice Chairman, and Secretary -Treasurer continue to serve until the election of their successors. Section 6.03 Vacancies. Vacancies in any office which occur by reason of death, resignation, disqualification, removal, or otherwise, may be filled by the Board for the unexpired portion of the term of that office, in the same manner as other officers are elected. Section 6.04 Officers' Authority and Duties. A. The Chairman shall be the presiding officer of the Board with the following authority: (1) Shall preside over all meetings of the Board. (2) Shall vote on all matters corning before the Board for action. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 (3) Shall have the authority, upon notice to the members of the Board, to call a special meeting of the Board when in his judgment such meeting is required. (4) Shall have the authority to appoint standing committees to aid the Board in its business undertakings or other matters incidental to the operation and functions of the Board. (5) Shall have the authority to appoint ad hoc committees which may address issues of a temporary nature or concern which have a temporary effect on the business of the Board. (6) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. (7) Shall sign when authorized by resolution duly passed and adopted, any deed, mortgage, bonds, contracts, or other instruments which the Board has approved unless the execution of said documents has been expressly delegated to some other officer or agent of the Corporation by the appropriate Board resolution, by a specific provision of these Bylaws, or by statute. (8) Shall perform all duties incident to the office, and such other duties as shall be prescribed from time to time by the Board. B. The Vice Chairman shall have the following authority: (1) In the absence of the Chairman or in the event of his inability to act, the Vice Chairman shall preside over meetings of the Board and shall assume the authority and duties of the Chairman. (2) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. (3) The Vice Chairman shall also perform other duties as from time to time may be assigned to him by the Chairman. C. The Secretary -Treasurer shall have the following authority: (1) Shall keep, or cause to be kept, at the registered office a record of minutes of all meetings of the Board and any committees of the Board. Further, the Secretary -Treasurer will make said minutes available in accordance with the Texas Open Meetings Act, the Texas Open Records Act, and other applicable law. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 (2) Shall be custodian of the Corporation records and seal of the Corporation and shall keep a register of the mailing address and street address, if different, of each Director. (3) Shall insure that a copy of all Board and committee minutes is filed with the City Clerk of the City of Paris. (4) Shall verify official signatures of officers of the Corporation. (5) Shall along with the Finance Director for the City of Paris, Texas have charge and custody of and be responsible for all funds and securities of the Corporation and shall endorse on behalf of the Corporation for collection, checks, notes and other obligations and shall deposit the same to the credit of the Corporation in the depository bank designated by the City of Paris. (6) Whenever required by the Board, the Secretary -Treasurer (with the assistance of the Finance Director for the City of Paris, Texas,) shall render a statement of the Corporation's cash account; he/she shall enter regularly in the books of the Corporation a full and accurate account of the Corporation, and perform all acts incident to the position of Secretary - Treasurer, subject to the control of the Board. Such written statements and accounts of the Corporation shall be maintained and filed in the Finance Director's Office for the City of Paris, Texas. (7) The Secretary -Treasurer shall give a bond for the faithful discharge ofhis duties in such sum, if any, as the Board may require. (8) Shall receive and give receipts for money due and payable to the Corporation from any source whatsoever, and shall deposit all such moneys in the name of the Corporation in the depository bank designated by the City of Paris. (9) Shall assist the Executive Director with monitoring recipients of PEDC economic development funds for compliance with terms of Economic Incentive Agreements. (10) Shall, in general, perform all duties incident to that office and such other duties as from time to time may be assigned to him by the Chairman or the Board. (11) Shall have joint signatory authority over operating accounts of the Paris Economic Development Corporation. D. The Assistant Secretaries -Treasurers, if any, shall in general, perform such duties as may be assigned to them by the Secretary -Treasurer, or by the Chairman or the Board. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION updated and Approved by the Cit' Council on 7-11-2022, PEDC Board on 7-19-2022 Section 6.05 Removal frons Office. Any officer elected or appointed by the Board may be removed from office by an affirmative vote of no less than six (6) members of the Board of Directors whenever in its judgment the best interests of the Corporation will be served. Section 6.06 Ex -officio "Members. " The Mayor and the City Manager for the City of Paris, Texas, the Lamar County Judge, the President of Paris Junior College, the President of the Lamar County Chamber of Commerce, or their authorized designee may attend all the meetings of the Board as "Ex -Officio Members." These representatives are encouraged to attend all PEDC meetings but shall have no power to vote on matters before the Board and Ex -Officio Members may be excluded from certain executive sessions concerning personnel matters upon majority vote of the voting members of the Board. Their attendance shall be for the purpose of insuring that information about the meetings is accurately communicated to the organizations they represent. Section 6.07 Other Members. The Corporation may have no members; nevertheless, the Corporation may use the word "members" or "participants" to designate those persons having privileges and status as the Board shall determine. These "members" or "participants" shall have no voting or other legal or equitable rights in the Corporation. SECTION VII Section 7.01 Executive Director Position. The Executive Director is responsible for planning, organizing, staffing, directing, coordinating, and budgeting functions and provides direction to accomplish the PEDC vision, mission, strategic goals and objectives. The Executive Director acts as a primary organizational spokesperson and advocate working in partnership with the Board of Directors for the betterment of economic growth in Paris Texas. Section 7.02 Executive Director Responsibilities. A. Mission and Strategic Plan The Executive Director oversees development, implementation, and evaluation of programs and services in accordance with the Corporation's strategic plan and interests of member organizations and funding sources. In coordination with the Board, the Executive Director develops and manages the organization's strategic plan, implements the development of organization policies and procedures for fiscal management, personnel management, program management, and organizational operations. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 B. Fiscal and Organizational Accountability The Executive Director shall develop a balanced annual budget for review and approval by the Board, he shall review and approve all expenditures within the approved budget. The Executive Director shall also strive to develop a network of funding sources to expand and diversify the organization's base of financial support, and implement resource development strategies to ensure the long-term viability of the organization. The Executive Director shall also prepare all necessary RFPs/RFQs for procurement of goods and services to support the organization's operations. The Executive Director shall be responsible for managing all PEDC support staff. C. Economic Development Agreements The Executive Director shall work with the PEDC Board and other participating governmental entities and staff in negotiating and developing Economic Development Agreements with new or existing business or industry in accordance with the PEDC's Articles of Incorporation, the Texas Development Corporation Act, these Bylaws and all other applicable laws and regulations. The Executive Director shall be responsible for ensuring that the recipients of PEDC funding comply with all terms and conditions of the Economic Development Agreements. D. Public Affairs and Marketing The Executive Director shall direct, develop and implement marketing strategies to promote visibility of the organization's programs and services to educate business, industry and the general public about the work of PEDC. He shall serve as the organization's public spokesperson and shall prepare and disseminate news releases when appropriate. He shall also serve as the organization's primary liaison with local, state and federal agencies and with private sector organizations involved in community and economic development, and other related activities. E. Board of Directors The Executive Director shall support a functioning Board of Directors, its officers and committees, and shall assume other duties as assigned by the Board. The Executive Director shall serve as an'Ex-Officio Member of the PEDC Board and all other Board committees and sub -committees. He shall work with the Secretary -Treasurer of the Board and the City Finance Director to generate monthly financial reports for the Board; he shall work with the Board Chairman to prepare meeting agendas and annual reports for the Board and the City Council of the City of Paris. SECTION VIII FINANCIAL ADMINISTRATION BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 8. 01 Financial and Accounting Services. The Corporation shall contract with the City of Paris for financial, accounting and auditing services. The Corporation's financial and accounting records shall be maintained in accordance with these Bylaws, State and Federal laws, and the accounting practices of the City of Paris. Section 8.02 Fiscal Year. The fiscal year of the Corporation shall begin on October 1, and end on September 30, of the following year. Section 8.03 Budget. A budget for the forthcoming fiscal year shall be submitted to, and approved by the Board in July and delivered to the City on or before August I. In submitting the budget to the City, the Board shall submit the budget on forms prescribed by the City Manager and in accordance with the annual budget preparation schedule as set forth by the City Manager. The budget shall be submitted to the City Manager for inclusion in his annual budget to be presented to the City Council in accordance with the Charter of the City of Paris. The budget proposed for adoption shall include the projected operating expenses, and such other budgetary information as shall be useful to or appropriate for the Board and the City. Section 8.04 Contracts. A. As provided in Section VI above, the Chairman, whose signature shall be attested by the Secretary -Treasurer, shall execute any contract or other instruments which the Board by resolution has approved and authorized to be executed, provided however, that the Board may, by appropriate resolution, authorize any other officer or officers to enter into contracts or execute and deliver instruments in the name of and on behalf of the Corporation, in all such cases the signature shall be attested by the Secretary -Treasurer. Such authority may be confined to specific instances or defined in general terms. When appropriate, the Board may grant to a Director of the Corporation a specific or general power of attorney to carry out action on behalf of the Board, provided, however, that no such power of attorney may be granted unless an appropriate resolution of the Board authorizes the same. B. The Corporation may, with approval of the City, contract with any qualified and appropriate person, association, Corporation or governmental entity to perform and discharge designated tasks which will aid or assist the Board in the performance of its duties; however, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its decision-making and policy-making functions in discharging its duties in accordance with these Bylaws. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 Section 8.05 Checks and Drafts. All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed or bear the facsimile of two (2) of the following: Chairman, Vice -Chairman, Secretary -Treasurer, or City Finance Director and shall be issued by the Finance Department of the City of Paris. Section 8.06 Deposits. All funds of the Corporation shall be deposited on a regular basis to the credit of the Corporation in the City's Depository Bank. Section 8.07 Gifts. The Corporation may accept on behalf of the Corporation any contribution, gift, bequest, or device for the general purpose or for any special purposes of the Corporation. Section 8.08 Purchasing. All purchases made and contracts executed by the Corporation shall be made in accordance with the requirements of the Texas Constitution, Statutes of the State of Texas, and these Bylaws. Section 8.09 Investments. Temporary and idle funds which are not needed for immediate obligations of the Corporation may be invested in any legal manner as set out in the Public Funds Investment Act, Section 2256 Texas Government Code, and in accordance with the Articles of Incorporation and these Bylaws. Section 8.10 Bonds. Any bonds issued by the Corporation shall be in accordance with the requirements of the Texas Development Corporation Act and all other applicable state or federal law, but in any event, no bonds shall be issued without approval of the City Council of the City of Paris after review and comment by the City's bond counsel and financial advisor. Section 8.11 Uncommitted Funds. Any uncommitted funds of the Corporation at the end of the fiscal year shall be considered a part of the Fund Balance. The Fund Balance shall be made up of two parts: Undesignated Fund Balance and Permanent Reserve Fund. The Undesignated Fund Balance may be committed for any legal purpose provided the Corporation's Board approves such commitment. The Permanent Reserve Fund shall be accumulated for the purpose of using the interest earned by such fund to finance the operation of the Corporation. Section 8.12 Fund Raising. The Corporation shall be authorized to raise funds by subscriptions, solicitation, promotions and other legitimate methods which are not in violation of statutes governing exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1986. Funds shall be expended only in furtherance of the Corporation's purposes. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the Cit' Council on 7-11-2022, PEDC Board on 7-19-2022 I Section 9. 01 Books and Records. The City Finance Director shall keep correct and complete books and records for the Corporation in accordance with Section 4.13 and Section 6.04© of these Bylaws. Section 9.02 Inspections. All books and records of the Corporation may be inspected by Directors of the Corporation or his agent or attorney at any reasonable time, and any information which may be designated as public information by law shall be open to public inspection at any reasonable time. The Texas Public Information Act and Open Meetings Act shall apply to disclosure of information. Section 9.03 Audit. The Board shall provide for an annual financial audit to be performed by a competent independent audit firm employed by the City for the City's audit. Section 9.04 Quarterly Reports. The Corporation shall provide quarterly financial reports, summaries of activities, anticipated projects, and proposed dispersal of funds of $50,000 or more. Quarterly reports will be due on the 1 Oa' day of the month of January, April, July and October. SECTIONX CORPORATE SECURITY Section 10.01 Seal. The seal of the Corporation shall be a star circled with the name of the Corporation and Paris, Texas. Section 10.02 Authorization. The Corporation shall carry out its program subject to its Articles of Incorporation, these Bylaws, and such resolutions as the Board may from time to time authorize. Section 10.03 Program. The program of the Corporation shall be to assist, stimulate, and enhance economic development in Paris, Texas, subject to applicable State and Federal law, these Bylaws, and the Articles of Incorporation. Section 10.04 Amendments to Bylaws. The Bylaws may at any time and from time to time be amended, provided that the Board files with the City a written application approved by the affirmative vote of four (4) or more members of the voting Board requesting that the City approve such amendment to these Bylaws, specifying in such application the amendment or amendments proposed to be made. If the City Council finds, by resolution approved by an affirmative vote of five (5) or more members of the City Council that it is advisable to approve the Amended Bylaws, the Board shall proceed to amend these Bylaws as so approved. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 The Bylaws of the Corporation may also be amended independently at any time by the City Council by adopting a resolution supported by the affirmative vote of no less than five (5) members of the City Council amending said Bylaws and by delivery of the Amended Bylaws to the Secretary -Treasurer of the Corporation. Section 10.05 Oath. The Directors ofthe Corporation shall take the following oath: 111.. - do solemnly swear (or affirm), that I will faithfully executeduties of the office of Director of the Paris Economic Development Corporation, Paris, Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State and of this City; and I furthermore solemnly swear (or affirm), that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money, or valuable thing or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected, or if the office is one of appointment, to secure my appointment, So help me God." SECTIONXI INDEMNITY Section 11.01 Indemnity. A. The Corporation shall defend, indemnify and hold its Directors and officers harmless from and against any loss, claim or damages asserted against such Director or officer, by action in court or otherwise, by reason of said Director or officer being or having been such a Director or officer for the Corporation to the fullest extent permitted under applicable Texas law. Provided, however, this indemnification clause is intended to cover only those acts or omissions that were made in good faith and without malicious or felonious intent. B. The Corporation further agrees to indemnify, defend and hold the City of Paris, Texas, its elected officials, officers, and employees harmless from and against all claims and lawsuits for damages, injuries to persons (including death), property damages, including loss of use and expenses (including court costs and attorney's fees) arising out of or resulting from the negligent acts or omissions or intentional acts or omissions of the Corporation or its Directors, officers and employees. The Corporation shall waive any and all claims it may have against the City, it's elected officials, officers and employees connected with, resulting from, or arising out of, claims and suits covered by this indemnification provision, and agrees that any insurance carrier involved shall not be entitled to subrogation under any circumstances against the City of Paris, Texas, its officers, agents, and employees. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 C. Nothing herein shall be construed or interpreted as a waiver of the affirmative defenses of sovereign immunity, governmental immunity, or official immunity as provided under Texas law. SECTION XII MISCELLANEOUS Section 12.01 Relation to Articles oflncorporation. These Bylaws are subject to, and governed by, the Articles of Incorporation. Section 12.02 Gender Neutral. References herein to the masculine gender shall also refer to the feminine in all appropriate cases and vice versa. BYLAWS -PARIS ECONOMIC DEVELOPMENT CORPORATION Updated and Approved by the City Council on 7-11-2022, PEDC Board on 7-19-2022 No. 22 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: Release of Lien / Waiver Request DATE: April 22, 2024 BACKGROUND: In June 2006, the City of Paris demolished a dangerous structure located at 239 NE 2nd Street (LCAD #39438) and applied a lien against the property on September 1, 2006 in the principal amount of $1,350.30. The lien has continued to exist on this property, unpaid, since that time. The taxes have all been paid and any other nuisance violations that may have occurred along the way have also been paid. STATUS OF ISSUE: Mr. Jeff Faber is listed as the property owner. According to LCAD, he took ownership of the property on February 5, 2024. The previous owner owned the property from 1995 — 2024, which includes the date the lien was applied. Mr. Faber owns four properties all on the north side of this block (LCAD #39438, 14000, 100911, 13999) and is looking to sell all to one individual who intends to develop all properties at once. The City Council, on June 12, 2023, met and approved release of lien for 245 NE 2nd Street (immediately north of 239 NE 2nd Street), also to Jeff Faber. The City Council required the payment of the entire principal amount of $3,070.15, but waived the interest in the amount of $11,856.49 as the value of the property was only $4,370.00. The selling price was not obtained. The City Council, on September 11, 2023, met and approved release of lien for 1567 S. Main Street (not Jeff Faber, someone else). The City Council required the payment of the entire principal amount of $1,469.65, as well as 1/z of the $6,129.34 in accumulated interest (or about $3,064.67), for a total of $4,534.32. The City Council also waived about $47,000 in accumulated civil penalties. The property was valued at $1,130.00, but they were selling the property for $9,500.00, therefore the city council felt it appropriate to collect some on the interest. Regarding 239 NE 2nd Street, according to LCAD, the value of the property is $2,010.00. The value of the lien's principal is $1,350.30, interest is $5,885.87, for a total value of $7,236.17. All taxes are listed on LCAD as having been paid. We have also learned that Mr. Faber plans to sell the property for approximately $9,000.00, as part of a larger sell of the surrounding three properties, the grand total is about $57k. It is also appropriate to report that Mr. Faber has done a lot of work clearing all of these lots (including 239 NE 2nd Street). For those who can recall, all four lots were heavily wooded. In fact, they had reached the point that we in Code Enforcement could not abate them due to how wooded they were. The work Mr. Faber has done has made all these properties ready for development. The exact amount spent on this is unknown. Mr. Faber is prepared to pay the city to release the lien. The amount is subject to City Council approval, however he is requesting any forgiveness the council is willing to provide. They are attempting to close on all four properties at an unknown future date. Pursuant to City Code 4.03.009, only the City Council can consider waiving a Structure Lien. BUDGET: There is no new expense to the City in this situation to agree to releasing the lien. The principal of the lien is $1,350.30. The accumulated interest is approximately $5,885.87 (as of 4/8/24 — the approximate date we received the request). The total of the lien is therefore $7,236.17. The value of the property is $2,010.00 according to LCAD. There are no delinquent taxes and no other known liens. OPTIONS: The City Manager has developed a process he goes through for considering when (if) to forgive principal and/or interest for Nuisance Liens (liens that he is tasked with reviewing). It is not perfect, but this procedure allows him to remain fairly consistent each time. Given there are so many different factors and scenarios involved with properties all over town, the City Manager attempts to adhere to two goals: 1. Protect the taxpayer dollar — resist forgiving liens (at least the principal) whenever possible given taxpayers had expense in maintaining the property, while 2. Finding a way to get the property in to the hands of someone who will maintain — possibly develop — the property, thus alleviating the taxpayers of having to further maintain the property (note: this has not been an issue in this specific situation primarily because the lot used to be so wooded beyond our ability to abate). The following options have been devised, however City Staff will be happy to discuss any other options that we have missed: 1. Approve a Resolution for release of the lien against 239 NE 2" d Street and: a. Receive payment of the $1,350.30 principal while waiving interest applied to the September 1, 2006 Structure Lien. b. Waiver of principal and interest applied to the September 1, 2006 Structure Lien. c. No waiver of principal and/or interest. d. Waiver of a portion (TBD) of the principal and/or interest. 2. Request additional information. 3. Do not release the lien or waive any portion of the September 1, 2006 Structure Lien. RECOMMENDATION: It is my minimum recommendation that the City Council require payment of the principal amount ($1,350.30). This was actual tax dollars (in 2006) spent to abate this project. This follows the pattern we have done in the last two examples. As for whether or not to waive interest, that is a council decision based on the known factors at hand. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, WAIVING INTEREST ON A DANGEROUS STRUCTURE ABATEMENT LIEN ON PROPERTY DESCRIBED AS CITY OF PARIS BLOCK 39, LOT PT 2, LOCATED AT 239 NE 2nd STREET; MAKING OTHER FINDINGS AND PROVISIONS; AND DECLARING AN EFFECTIVE DATE. WHEREAS, in June of 2006, the City of Paris demolished a dangerous structure on property described as City Block 39, Lot PT 2 and located at 239 NE 2nd Street, and thereafter filed a structure abatement lien against the property in the amount of $1,334.30 plus a $16.00 filing fee to file the notice of lien in the real property records of Lamar County, Texas; and WHEREAS, said principal amount of $1,350.30 has accumulated interest to date in the approximate amount of $5,885.87 as of April 8, 2024 for a total due and owing to the City of $7,236.17; and WHEREAS, no other liens have been assessed against the property and the taxes have remained paid; and WHEREAS, the Lamar County Appraisal District has valued the property at $2,010.00; and WHEREAS, the current owner, who has done significant work clearing the property of vegetation and junk and rubbish illegally dumped or placed thereon by third parties, plans to sell this parcel in a package with three other adjoining parcels and has agreed to pay the principal amount of the lien, thus repaying the city for amounts expended to demolish the dangerous structure, and has requested that City Council to waive the interest on said lien to facilitate the sale of the property; and WHEREAS, the City Council believes that it would be in the best interest of the city and its residents to waive the repayment of interest related to the structure lien and release the lien so as to facilitate the sale of the property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein by reference. Section 2. The City Council hereby waives and forgives interest on the structure lien attached hereto as Exhi i A in the total approximate amount of $_ contingent upon the payment of the principal lien amount of $1,350.30 and the amount of $-- representing ,_representing the portion of the interest not waived herein, for a total of $ Section 3. The city attorney is directed to prepare a release for said lien upon the owner's payment of the sum of $�. mm........... Section 4. This Resolution shall take effect immediately after its passage in accordance with the provisions of law. PASSED AND APPROVED this 22nd day of June, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney EXHIBIT A DANGEROUS STRUCTURE ABATEMENT 9 Oft V? 3.8 7 PM AFFIDAVITOF LIEN 46 STATE OF TEXAS ) COUNTY OF L1►MAR j KNOW ALL MEN BY THESE PRESENTS: That, the CITY OF PARIS, Paris, Texas, 160 let Street S.E,, Paris, Texas, by and through its, Building and Standards Commisolon, after having given written notice of at least thirty (30) days (or after having given notice by publication) for the owner to repair, remove, or demolish a structure or structures from the following described lot or lots: 239 NE 209. CITY BLOCK 39, LOT PT LT 2 and the said OWNER ofsold fat, NASSER & JEANETTE EYDANI, failed (or refused) within the time so ordered to complete said repairs, removal or demolition after notice addressed to such owner was deposited in the Post Offlce(orattersuch publication ifealdownees address was not known), the City of Paris did, on JUNE T, 2006, cause the following work to be done and paid #1334.30 for the same: DEMOLISHiREMOVE STRUCTURE, plus $16.0D filing fee. In accordance with V.T.C,A. Health and Safety Coda, Chapter34A and Article til, Chapter 7, Code of Ordinances of the City of Paris, Paris, Texas, this statement executed by ROBERTTALLEY, Cade inspector for the City of Paris, Is flied With the County Clerk of Lamar County for the purpose affixing a privileged Oen upon the abovedesodbed properly,whlch lien Issecond only to tax liens and Ilona for street improvements, said Oen being fixed for the purpose of securing the above, described expenditure in the amount of $1350.30, which amount shell bear interest at the rate of ten percent (10%) per annum from the lot day of SEPTEMBER, 2006, that being the day of such expenditure. For any such expenditures and interest as aforesaid, suit may be Instituted and foreclosure had In the name of the City of Paris. Signed on AUGUST 2, 2006. ROBERT'RLLEY __ .� Code Inspector STATE OF TEXAS COUNTY OF LAMAR ) I certify under my seal of office on this AIA day of, 20106 . that on this date personally appeared ROBERT TALLEY, Code Inspector fc he City of Paris, known tome to be the poison whose name Is subscribed to the foregoing Instrument, and signed the foregoing instrumentin writing beforeme and upon hiafharoathstated and more before methatthefactsstated therein are true and correct t � � � � No ,Public, State of Texas ^' a RETURN TO; ftbalalWgy 2eg R 0. Hbx 1037............JANICE WORh1AM ,o .„ ." a � � a :� � NOTARY PUBLIC STATE Of TEAS � N:LSgmm�►IanbeY+sOrWg300a y 5 Item No. 23 TO: Mayor, Mayor Pro -Tem & City Council Grayson Path, City Manager FROM: Paul Strahan, Airport Manager / FBO Operator SUBJECT: Additional Funds for Runway Project at Cox Field DATE: April 22, 2024 BACKGROUND: For the past few years, the City has budgeted to provide the 10% match with TxDOT to complete a resurface project on the runway and taxiway at the airport. The City was originally advised the overall project was $2.75M. Based on this information, the City budgeted and sent, 10% of the overall project, which was $275,000 prior to the end of last fiscal year. Staff has since been informed that more funds are needed due to the overall project being delayed for -an entire year resulting in an increase in the cost of the entire project. STATUS OF ISSUE: The city is now needing to add to the original $275K that has already been sent. The amount needing to be sent to TxDOT is $72,600, which will bring the city's 10% requirement to a total of $347,600. This amount of funds will come out of the city's ARPA Funds. If bids come in higher than the estimated amounts above, it is possible more funds will be needed to cover the required 10% project cost. Likewise, if they come in lower, we could receive a credit. BUDGET: After discussing this with City Manager Grayson Path and Finance Director Gene Anderson, the decision was made to pull the entire $72,600 from the ARPA if approved. RECOMMENDATION: Approve an additional $72,600 be sent to TxDOT for the runway and taxiway rehabilitation project scheduled to start early summer of 2024, Item No. 24 Memorandum TO: Mayor, Mayor Pro Tem and City Council Grayson Path, City Manager FROM: Duke McGee, MCP Building Official, Asst. Director Community Development Todd Mittge, City Engineer Michael Smith, Public Works Director SUBJECT: Review and Update of Development Fee Schedule DATE: April 22, 2024 BACKGROUND The City maintains a Fee Schedule in Appendix A for Development -related work the City performs in the Building, Public Works, Engineering and Fire Marshall Departments. The purpose of these fees is to offset public tax dollar expense directed towards development projects in town. The rationale is the development project itself, and not the tax payers, should cover expenses for zoning, platting, permitting, etc. While no fee schedule can ever truly account for the exact cost (above or below) for each unique project, the goal is to set a reasonable fee that covers as much of our cost as possible to help lessen the burden on the tax payers. STATUS With the above goals in mind, staff attempt to review our fees annually to determine if they are appropriate and whether they need to be decreased, increased, added or deleted. We also examine state legislation, such as HB 222 from this last year, to determine if changes need to be made (which is the case with some platting fees). After conducting this review, which included a combination of examination of state law changes, reviewing fees from some similar communities, and where needed performing our own internal calculations on what it truly costs us to perform certain tasks (particularly in platting), we have adjusted certain fees up and down to better reflect cost. In some situations, we have also re -categorized and moved some fees from one section to another. Some fees are being deleted while some new ones have been added. Again, the goal is to reasonably cover our cost to avoid raising taxes to do so. Significant changes include: • Increasing deposit on construction meters to actual cost of meter. • Reducing and capping Residential Remodel Permit Fee • Increasing the Vacant Building Registration Fee • Reducing Name Change ONLY CO Fee • Re -categorizing Plat Fees and adjusting to cover our cost • Insuring Engineering Fee align with State Law The departments with fee modification are: Building, Engineering and Public Works. Fire Marshall has no fee modification at this time. The proposed fee modifications have been attached to this memo. We have included "editor notes" in red ink to provide some additional comments behind the proposed edits. BUDGET The proposed fee schedules should better help cover certain expenses in the identified departments. OPTIONS 1. Approve an ordinance adjusting the development -related fee schedule as proposed. 2. Request edits to the proposed fee schedule. 3. Request additional information on any proposed fee edit, including requesting edits to fees that staff have not identified as being changed. 4. Reject the proposed fee schedule and keep the existing schedule intact. RECOMMENDATION 1. Approve an ordinance adjusting the development -related fee schedule as proposed. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING APPENDIX A, "FEE SCHEDULE," SECTION A3.002, "DEVELOPMENT AND GENERAL CONSTRUCTION AND PLANNING PERMIT FEES," OF THE CODE OF ORDINANCES OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Appendix A of the City of Paris Code of Ordinances provides a fee schedule for city permits and services, including those related to construction and development; and WHEREAS, the City Council amended the fee schedule relating to construction and development on December 12,2022; and WHEREAS, city staff has conducted its annual review of the fee schedule relating to planning, development, and construction fees and has proposed certain revisions thereto to better reflect current costs of operation so that the cost of development remains with developers rather than being passed on to the city's taxpayers at large; and WHEREAS, staff has proposed certain revisions to platting fees to bring those fees in line with recent legislative changes; and WHEREAS, the City Council finds it desirable to revise these fees as proposed by city staff, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That Appendix A, Article A3.002, "Development and general construction and planning permit fees," of the Code of Ordinances shall be and is hereby amended to read as set forth in Exhibit A, attached hereto and incorporated by reference as if fully set forth herein. Section 3. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 5. That it is the intention of the City Council of the City of Paris that this ordinance, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 6. That this ordinance shall become effective from and after its passage. PASSED AND ADOPTED on this 22nd day of April, 2024. Reginald B. Hughes, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney EXHIBIT A NOTE: &Fikefiffea denotes deleted text. Underline denotes new text. If-Ztc,r are for informational purposes only and are not meant for publication. § A3.002 Development and general construction and planning permit fees. (a) Building department fees. (1) Residential. (A) New single-family home or duplex: $.50 sq. ft. 11,111 (B) Remodel, alteration or addition: $.-N.25 sq. ft. 5500.00 max (C) Residential reroof. $50.00. (D) Concrete/driveway: $50.00. (E) Accessory building - without NMP: $100.00. (F) Accessory building - with MEP: $150.00. (G) Repair HVAC: $50.00. (H) HVAC new: $50.00. (1) Meter repair: $50.00. (J) General electrical work: $50.00. (K) Rewire: $50.00. (L) Water heater: $50.00. (M) Gas test: $50.00. (N) Miscellaneous plumbing repair: $50.00. (0) Sewer relay: $50.00. (P) Water relay: $50.00. (Q) Irrigation: $50.00. (R) Swimming pool - above ground: $75.00. (S) Swimming pool - below ground: $200.00. (T) Swimming pool - repair/correction: $75.00. (U) Plan review: $25.00. (V) PV solar panels: $75.00. (W) Foundation repair: $50.00. (X) EV charging system: $50.00. (Y) Generator installation: $50.00. (2) Commercial. (A) Commercial new: Value based. (B) Commercial remodel: Value based. (C) Commercial reroof: Value based. (D) Commercial mechanical: Value based. (E) Commercial electrical: Value based. (F) Commercial plumbing: Value based. (G) Parking lot/paving: Value based. (H) Retaining wall over 4 32": $100.00. (TA u;E'r e. aiiiiw' OfnzHI r, lle�A (I) Fencing over T: $50.00. (J) Solar system: Value based. (K) Accessory building: Value based. (L) Irrigation: $100.00. (M) Swimming pool: Value based. (N) Plan review: 25% of permit fee. (3) Certificate o(oecy (A) Certificate of occupancy: $100.00 SCO—NAME CHANGE ONLY "2500�Ig it (0 option 1. $100.00 flat (43CC) Clean and show: $50.00. (Gj?) Temporary certificate of occupancy: $150.00. (4) Signs. (A) <50 sq. ft. (single sided or re -face): $50.00. (B) <50 sq. ft. (double sided): $75.00. (C) >50 sq. ft. (single sided or re -face): $100.00. (D) >50 sq. ft. (double sided): $150.00. (E) Monument sign: $200.00. (F) Flags & banners (temp signs): $75.00. (G) Billboards: $500.00. (H) Billboard annual registration: $100.00. (1) Sign recovery: $25.00. (5) Miscellaneous building departmentpermits. (A) Solar system: $50.00. (B) Moving (building): $100.00 per building. (C) Construction trailer: $100.00. (D) Demolition: $50.00. (E) Temp pole electric: $50.00. Engineering departmentfees. III o11,HT��� aa.��f110rii� &:,f t4.'d��u11w��KV Ili;✓`„, �✓w,,b�1� ;��'�, , a�l�Y 7 �w...... E4,�ormoF g.Yl�� ���� 4114, ���;M1]�✓ �,�VoIi�I ,E ✓, "�:(I�li C�f,4�a11 ti r U h",,s d Irv,,t'n✓[CnA U�✓I¢ a �."4➢60� GIC' rarr�a ��� ✓i,",'p�.��1�k.%0 0: u:a'i�6� II 0✓;U�Gr�ll,� (1) Site "clan review: $120.00 an hour. o (2) Site $100.00. (3) Eia uneea- Ti , TiRi ections: $120.00 an hour. Gi fad r,. p,., . A4! $290.00, (4) Grading ermit: $250,00, (5) Clearing .permit tree removal): $200.00. Ri& e€ -W 49 weAingrigh4e$-100.00 (6) Right-of-way_CRO�N/J.. - working in ri ro t -of -way. „"100.00. Third Partj' consultation, review or inspections: Actual Cost. �' C? .J I✓ x' Note1' ✓ UUAh"I" "i pj r 4 l r f"c'i r ✓!"I°�uY{Il„ Y6i ��4Y11ral4o�ICr��.'IC,,,r,�f ���✓<41Pt I✓✓,�1,`,, o, 8 P attire',. , �.r✓.�: 11 ,,:�, ��r , .., �.. �` ` �'� �� ". ll�i�l"GL �'1��1IIIll4L�! a✓(;frfJ✓ fir �,:(I�rlll.�,.+r"✓YJflg �✓I � ¢d� ��,✓flll,��,� bl� (I✓�1"ti� il� ✓ ,.I�� A Prelirninary Plat. Will be a adual increasin p scale as follows: (i) 1.... Lot: (ii). 2 - 4 Lots $30000er 121at Plus one dollar � 1-0QLer lot,., (iii). 5-10 Lots: $500.00 r jat plus ten dollars,$10.00 1_otm. (iv). 11-15 Lots: $750.00 iierPlat plus ten dollars 10.00` ;ger lot. (v). 16-20 Lots: $1000.00 per plat plus fifteen dollars (S 15.00) ger lot. (vi). 21-50 Lots: $1500.00 :ger 2lat Mus fifteen dollars$15.00' „pprjot. (vii). 51- Over Lots: $2000.00 per plat iAus twenty dollars $20.00) ger lot. tBi Final Plat. (i). 1 ITLot______..............................._..........._........:$300.00 $300.00.p.pr latm flus, one„_dollar 1.00 „"ger lot. (ii). 2 - 4 Lots: $300.00 per plat plus one dollar 'J 1.00 „ er lot. (iii). 5-10 Lots: $500.00 ,ger ;)lat plus ten dollars $10.00 er lot. (iv). 11-15 Lots: $750.00 er lat plus ten dollars L$10.00 :ger lot. (v). 16-20 Lots: • 1000.00 per plat plus fifteen dollars 615.00 :ier lot. (vi). 21-50 Lots: $1500.00 per plat plus fifteen dollars $15.00 ael r lot. (vii). 51- Over Lots: $2000.00 eri)lat plus twenty dollars t20AJ )er lot,. (Cj Replats. 1 Lot: $300.00 per .lat alus one dollarl OOt, aek r lot.„ (ii). 2 - 4 Lots: $300.00 per olat Mus one dollar ',$1.00tier lot. (iii). 5-1 O.Lots: .........$500.00 �- r Plat Plus ten dollars t 10.00, er lot. (iv). 11-15 Lots: $750.00 ger plat plus ten dollars "10.00tier lot. (v). 16-20 Lots: $1000.00 _ er _flat plus fifteen dollars '$15.00` Ler lot. (vi). 21-50 Lots: '$1500.00 ,i)er olat ,alus fifteen dollars $15.00 per lot. (vii). 51- Over Lots:.. S2000.00 per plat plus twent dollars 9 20.00 er lot. D Master Plats. When submitted with a )reliminwy plat the fee shall be an additional ten dollars $10.00ner lot. When submitted separately the fees will be as follows: 1 Lot: wj300 00er Plat plus one dollar `.;1.00 er lot. (ii). 2 - 4 Lots: $300.00 ger plat plus one dollar $1.00per lot. (iii). 5-10 Lots: $500.00 ner3alat Phar ten dollars x$10.00) e r lot. (iv). 11-15 Lots: $750.00 , er tilat Mus ten dollars ($lQ,0Q,LVqr lot. (v). 16-20 Lots: _$1000.00 ger .plat plus fifteen dollars ,1515,00_leer lots (vi). 21-50 Lots: 1500.00 ger plat :plus fifteen dollars 15.00e�r lo_t. (vii). 51- Over Lots: 2000.00 ger lat . lus twent dollars x'20.00 aer lot. (E) Minor Plats. Three hundred dollars ($300.00) per minor Mat. In addition to these fees, an additional thiriv nine dollar check or current filing, fee) shall be submitted with all final plats, Lejslats and minor plats for County filing expense. The check shall be made to the Lamar Count Clerk for filing, fees. (c) Public work fees — water and sewer taps. (1) Water. (A) Standard 1" -in pavement: $1,790.00. (B) Standard I" - in soil (same side): $890.00. (C) Standard 2" - in pavement: $2,610.00. (D) Standard 2" - soil (same side): $1,900.00. (E) Split service - in pavement: $2,610.00. (F) Split service - soil (same side): $1,100.00. (G) 5 & 5 program: See policy. (H) Dc posit for Construction Water Meter, '2500,OQ Ed,�� r,i p e S d (1) Construction Water Meter rate: See A10.003 for Commercial Water Rates vvifl] (2) Sewer. (A) Standard 4" - in pavement: $2,260.00. (B) Standard 4" - in soil (same side): $800.00. (C) Standard 6" - in pavement: $2,500.00. (D) Standard 6" - soil (same side): $1,000.00. (E) Split Service - in pavement: $2,210.00. (F) Split service - soil (same side): $1,000.00. (G) 5 & 5 program: See policy. (d) Fire department and fire marshal fees. (1) Fire construction permit. (A) Underground fire main: $200.00. (B) Above-ground fire sprinkler system: $1.00 per fire sprinkler head, $200.00 min - $1,200.00 max. (C) Fire alarm system: $1.00 per fire alarm device, $200.00 min - $1,200.00 max. (D) Fixed fire extinguishing system: $150.00 per system. (E) Flammable and combustible liquids tanks: $100.00 per tank. (F) LP-gas: $50.00. (G) Spraying or dipping: $150.00. (H) Standpipe system: $150.00. (n Electronic access doors and gates: $150.00. (2) Fire operational permit. (A) Explosives: $500.00. (B) Fire works and pyrotechnics: $100.00. (C) Fire hydrants and valves: $50.00. (D) Hot work operations: $25.00. (E) Open burn - standard (residential): $50.00. (F) Open burn - standard (commercial): $250.00. (G) Open burn - recreational: $50.00. (H) Open burn - agriculture (annual): $50.00. (1) Temporary fuel dispensing and storage: $50.00 per tank. (3) Fire annual inspection. (A) Nursing home: $75.00. (B) Daycare (adult or child): $35.00. (C) Group homes: $35.00. (D) Hospital: $175.00. (E) Commercial building: $50.00. (4) Miscellaneous fire department fees. (A) Application fee: $50.00. (B) Flow test: $50.00 per test. (C) False alarm fee - commercial 4 to 6 alarms: $50.00 per alarm in a 12 month period. (D) False alarm fee - commercial 7 and more alarms: $75.00 per alarm in a 12 month period. (E) Hotel or motel: $25.00 plus $5.00 a room. (F) Failed inspections over 3: Permit cost. (G) Licensed foster or adoption home < 7 children (biannual): $0.00. (H) Licensed foster home > 7 children (annual): $100.00. (1) Requested general commercial fire inspections: $50.00 plus $0.10 a square foot. (J) Industrial or buildings over 50,00 sq. ft.: $200.00. (K) Miscellaneous fire inspection fee: $50.00 per hour. (e) Planning department fees. (1) P1 ff"di[t,�"Ji- k,") Pr-el4m4Nffy or- final pla4.- $300.00 plus $5.00 per- let. (B) Replat. $3 00.00 plus $5.00 pff let, (G) Nfifter- pIR4 (>4 lots with-:-R-A- utility &E4.). $150.04.- (1-2) Planning and zoning. (A) Zoning verification letter: $50.00. (B) Variance - board of adjustment: $300.00. (C) Zoning change: $400.00. (D) Minor com plan amendment: $400.00. (E) Specific use permit: $400.00. (F) Vacation of easement or alley: $200.00. (G) Annexations - disannexation: $350.00. (H) Planned development: $500.00. (1) Pre-Dev Meetings s J) Initial meeting and an' Ljdditional city, reguested meeting s- No char, e (ii) Additional meetinsp(s) reLiuestedb'v developer: S200.00 permeetin-. kflrzAd,,3.ing f,,,e c y, (f) Registration fees. (1) Contractor. (A) Sign contractor: $50.00. (B) Sign contractor renewal: $35.00. (C) House movers: $25.0950.00. 6 y (2) Other. (A) Historic districts vacant building - commercial: $500.00 (1st year + $500.00 increase each year thereafter). r"(") (B) Historic districts vacant building - residential: $250.00 (1st year + $25.00 increase each year thereafter). (g) Miscellaneous fees. (1) Inspection fee. (A) After hours: $100.00 hour (minimum 2 hours). (B) Reinspection: $50.00. (C) Historic District Rental property re -inspection: $25.00. 0D A,(Jcl' ""T"i e a,,," (JIr'lat (D) Stormwater: $50.00 a day. (E) Miscellaneous inspection fee: $50.00 per hour. (2) Other fees. (//",w) Appeal to building bear -El- $200.00. (IEIddl ,,uNbA11)ele,t, I Tassfe buildieg buildifigs and staffdffds- [sie]-. � .. ........ "fl,��,,,,,,,t,e,f,'r"",(",,( (AE) Special event: $200.00250.00. (BB -P) Work without permit: $50.00 per day plus double applicablepermit fee, iv'i �"fia �"Ja a It ,,�6d (CR)Home occupation: $75.00. Q)F)Processing fee: $25.00. LEG)Miscellaneous permit: $50.00. (FH)Third-party consultation, review or inspections: Actual cost. Q4) Deconstruction permit: $25.00. (h) Commercial building valuation table. Total Valuation Fee $1.00 to $500.00 $35.00 $501.00 to $35.00 for the first $500.00 plus $3.05 for each additional $100.00, or fraction $2000.00 thereof, to and including $2,000.00 $2001 to $80.75 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction $25,000.00 thereof, to and including the $25,000.00 $25,001.00 to $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or $50,000.00 fraction thereof, to and including $50,000.00 $50,001.00 to $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction $100,000.00 thereof, to and including $100,000.00 $100,001.00 to $1,005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or $500,000.00 fraction thereof, to and including $500,000.00 $500,001.00 to $3,245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or $1,000,000.00 fraction thereof, to and including $1,000,000.00 $1,000,001.00 and $5,620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00, or UP fraction thereof