11 - Hazard Mitigation Assistance Program - GrantWorksMemorandum,Item No. 11
TO: Mayor, Mayor Pro Tem and City Council
Grayson Path, City Manager
FROM: Duke McGee, MCP Building Official, Asst. Director Community Development
SUBJECT: Grant Administrative Services
DATE: May 13, 2024
BACKGROUND
On March 25, 2024, the City Council authorized the Building Department to issue an RFP for third
party grant administrator services for the ultimate goal of seeking to improve the City's BCEGS
rating and to receive Building Department Accreditation. City staff issued an RFP with
publications on April 25, 2024 and May 2, 2024. City staff also e-mailed the Request for Proposal
for Professional Management Services packet to a total of eight vendors, which included small and
minority businesses.
STATUS
The deadline to receive the proposal was advertised as May 6, 2024 at 2:00 p.m. and a single
proposal was received from GrantWorks. A Scoring Committee consisting of City Councilmember
Rudy Kessel, DCM Robert Vine and Building Official Duke McGee reviewed and scored the
proposal packet submitted by GrantWorks. The Scoring Committee is recommending the City
move forward with GrantWorks as the third party administrator.
BUDGET
The particular grants we are pursuing would cover the third party administrator services 100%,
therefore we should not have any added expense to the city other than staff time.
RECOMMENDATION
Approve a Resolution authorizing GrantWorks as the City's Professional Service Provider for the
Hazard Mitigation Assistance Program(s) funded through the Texas Division of Emergency
Management (TDEM) and/or Texas Water Development Board (TWDB). If approved, an
agreement will be brought back to the City Council at a future meeting.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING PROFESSIONAL SERVICE PROVIDER(S) SELECTION FOR
HAZARD MITIGATION ASSISTANCE PROGRAM(S) FUNDED THROUGH THE
TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM) AND/OR TEXAS
WATER DEVELOPMENT BOARD (TWDB).
WHEREAS, participation in HMA program(s) requires implementation by professionals
experienced in the administration of federally -funded projects; and
WHEREAS, in order to identify qualified and responsive providers for these services a
Request for Proposals (RFP) process for planning and management services has been
completed in accordance with the HMA requirements; and
WHEREAS, the proposals received by the due date have been reviewed to determine the
most qualified and responsive providers for each professional service giving consideration to
ability to perform successfully under the terms and conditions of the proposed procurement,
integrity, compliance with public policy, record of past performance, and financial and
technical resources.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That GrantWorks, Inc. is selected to provide application and project related
management services for HMA program(s).
Section 3. That any and all project -related services contracts or commitments made with
the above named service provider(s) are dependent on the successful negotiation of a contract
with the service provider(s).
Section 4. That this resolution shall become effective from and after its date of passage.
PASSED AND APPROVED THIS 13th day of May, 2024.
Reginald B. Hughes, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney