03/19/2024 MinutesMINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
March 19, 2024
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a
Regular BOARD MEETING at 12:30p.m. On Tuesday, March 19, 2024, at the Housing
Authority of the City of Paris, Texas, 650 7th SW —Office, Conference Room, Paris, Texas
75460.
Present: Board Members: Jenny Wilson'. Vice Chairman
Steve Smith
Derrick Hill
Beverly Johnson (via phone till I :p 17pm)
City Representatives,: None
Housing Authority Employees.,
Elizabeth Brooks
Pam Adams
0
Patricia Pridemore
Absent: Board Members: TK Haynes
I'D Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners,
called the meeting to order at 12:35 p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizens' For -um. No one present or requested to speak,,
4. Approve minutes from the meeting of February 13, 2024. A Motion to approve this item
was made by Board Member Steve Smith and seconded by Board Member Derrick Hill.
Motion carried, 4 ayes — 0 nays.
5. Auditor presentation was moved up on the agenda as a courtesy,,
PresentatiPresentationby Lori A. Cannon, CPA Auditor for the Paris Housing Authority.
Ms Cannon discussed various aspects of how the audit was conducted, what information
10 was audited and her roles and responsibilities were as the auditor. Then reported it was a
very clean audit with NO significant deficiencies, NO material weaknesses and NO
questionable costs.
6-aUnfinishedinshed business to discuss,: A. Waiver of PILOT -received resolution (#2024-0 16)
from the City Council of the City of Paris, Texas approving the partial waiver of
$5177,.75 leavi*ng balance owed of $4462.69.
7. New Business:
A. Ms. Brooks presented Directors Report to the Board of Commissioners
1. Occupancy Report: waiting list and vacancy information on Public Housing and
Section 8 Vouchers. 14 vacancies in Public Housing an d 295 vouchers utilized with 1
Vouchers issued and looking as of March 14,, 2024.
2. Financial Information was given to the Board of Commissioners.
3. Discussed the Solar Eclipse and the information we felt necessary to report to the
residents through a flyer placed on the door of each unit.
4. Dod Board of Com
iscusse
missioners terms and applications for reappointment
5. Discussed CD Rates for possibly purchasing with Section 8 funds. Tabled to get
further information from multiple banks
6. Copy of the Executive Director Job Description was presented Tabled with requests
from the board for the ED to review for accuracy,,
7. Discussed the RAM Foundation grant application for playground upgrades.
8. Discussed the status of the Emergency Safety and Security Grant.
8. The PHA Bylaws that were updated November 18, 2015 were presented for discussionIIIIIIIIIIIIIIIII,
Tabled to get further information.
9'sRESOLUTIONS,
2023-0 16 Rent, Charges &Collections Policy
A Motion was made to approve updates to policy; by Board Member
Steve Smith and seconded by Board Member Derrick Hill. Motion
carried, 3 ayes — 0 nays.
2023-0 17 Fraud Rent Policy
A Motion was made to approve updates to policy; by Board Member
Steve Smith and seconded b y Board Member Derrick Hill. Motion
carried, 3 ayes — 0 nays.
2023-018 Smoke/Carbon Monoxide Detector Policy
A Motion was made to approve updates to policy; bY Board Member
Derrick Hill and seconded by Board Member Steve Smith.. Motion
carried, 3 ayes — 0 nays.
A 1.0.0
10,0 There being no further business, A Motion to adjourn was made by Board Member Steve
Smith and seconded by Board Member Derrick Hill. Motion carried, 3 ayes — 0 nays.
Jenny Wilson, Vice Chairman adjourned the meeting at 1:54 p.m.
APPROVED THIS
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Elizabeth Brooks, Secretary
DATE