06 - Boards & Commissions - MinutesItem No. 6
MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING
OF THE CITY OF PARIS, TEXAS
March 14, 2024
The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, March
14, 2024, at the Love Civic Center, 2025 S. Collegiate.
Present: Board Members: Austin Anthony, Gary Flynn, Levi Graham, Angie Briscoe,
Lauren Wilson, Robert Staples, Brittany Chaidemenos, Ashley Green, and Brad
Ramsey.
City Representatives: None.
Absent: Board Members: Brittany Johnson, Owen Jobe, Scott Avery, Hunter Jones, Dr.
Wally Kraft, and Peggy McClaren.
Call meeting to order.
Robert Staples, Chair, called the meeting to order at 12:15 p.m.
2. Citizens' Forum.
No one present.
3. Approve minutes from the meeting of January, 2024, a motion to approve this item was made by Robert
Staples, seconded by Angie Briscoe, motion carried, 9 ayes, 0 nays.
4. Receive financial report from Austin Anthony, a motion to approve this item was made by Levi Graham,
seconded by Ashley Green. Motion carried, 9 ayes, 0 nays.
5. Randy Nation stated that we are having difficulty in obtaining local Lamar County security officers for
events. We would like to add to the contract, that after checking for local security, if none available, that we
can go outside Lamar County. A motion to approve was made by Levi Graham, seconded by Robert Staples.
Motion carried. 9 ayes, 0 nays.
Paul Allen stated he would like the board to make some changes to the RV policy for the back of the civic
center.
a. Starting March 14, 2024- any new long-term RVs will only be
allowed to stay for 28 days.
b. They must be there for occupation and not residential.
c. No motorized offroad vehicle can be kept onsite.
d. They must sign a waiver of liability.
A motion to approve updating the contract was made by Robert Staples, seconded by Ashley Green. Motion
carried. 9 ayes, 0 nays.
Adjournment.
There being no further business, A Motion to adjourn was made by Board Member Robert Staples, seconded
by Board Member Austin Anthony. Motion carried, 9 ayes — 0 nays.
Robert Staples adjourned the meeting at 12:36 p.m.
Robert Staples, Chair
I %.
MINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
APRIL 01, 2024
The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. in
the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Board Members Present: Clifton Fendley, Chance Abbott, Robert Spain, Francine
Neeley, Chad Lindsey
City Representatives: Robert Vine, Deputy City Manager; Stephanie Harris, City
Attorney; Clyde Crews, Fire Marshal; Derek Dacus,
GISCoordinator; Triniti Frazier, Community Development
Coordinator; Gary Savage, City Council Liaison
Board Member(s) Absent: Tylesha Ross -Mosley, Adam Bolton
1. Call meeting to order.
Vice -Chairman Chance Abbott called the meeting to order at 5:30 p.m.
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their
presentation to no more than two minutes. Unless an item is posted on the Agenda, the
Texas Open Meetings Act prohibits the Commission from responding to any comments
other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or
employees, as well as individual personal appeals are not appropriate for the citizens'
forum.)
The citizens' forum was declared open. With no one speaking the forum was declared
closed.
3. Approve minutes from the meeting of March 04, 2024.
A Motion to approve the minutes was made by Board Member Francine Neeley and
seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays.
4. Consideration of and action on the Preliminary Plat of the Troy Jones Addition, Lot 1, Block
A CB 134, LCAD 16186, 16187, 16188, located in the 600 Block of W Sherman.
A Motion to approve the Preliminary PIat with noted condition was made by Board
Member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried,
5 ayes -- 0 nays.
5. Consideration of and action on the Final.PIat of the Troy Jones Addition, Lot 1, Block A CB
134, LCAD 16186, 16187, 16188, located in the 600 Block of W Sherman.
A Motion to approve the Final Plat with noted condition was made by Board Member Chad
Lindsey and seconded by Board Member Robert Spain. Motion carried, 5 ayes -- 0 nays.
6. Consideration of and action on the Preliminary Plat of the Harper Industrial Addition, Lot 2,
Block A, LCAD PT of 70702, PT of 71910, 111478, located in the 2500 Block of S Church.
A Motion to approve the Preliminary Plat without conditions was made by Board Member
Chad Lindsey and seconded by Board Member Francine Neeley. Motion carried, 5 ayes
-- 0 nays.
7. Consideration of and action on the Final Plat of the Harper Industrial Addition, Lot 2, Block
A, LCAD PT of 70702, PT of 71910, 111478, located in the 2500 Block of S Church.
A Motion to approve the Final Plat without conditions was made by Board Member Chad
Lindsey and seconded by Board Member Francine Neeley. Motion carried, 5 ayes — 0
nays.
8. Request items for future agendas.
No items were requested at this time.
9. Adjournment.
There being no further business, the meeting was adjourned at 5:34 p.m.
APPROVED THE 6a` DAY OF MAY, 2024.
MINUTES OF THE REGULAR MEETING FOR
TAX INCREMENT REINVESTMENT ZONE TIRZ) BOARD
PARIS, TEXAS
CITY COUNCIL CHAMBER 107 E. KAUFMAN ST PARIS TEXAS
THURSDAY APRIL 11 2024
3:00 O'CLOCK P.M.
Members present: Cody Head, Chairman
Maureen Hammond, Brandon Bell, and Thomas
McMonigle
Absent:
Rob Vine
City Staff: Grayson Path, City Manager; Doug Harris, Assistant
City Manager; Skylar Unger, Deputy City Clerk; and
Cheri Bedford, Main Street Manager
1. Call meeting to order.
Chairman Cody Head called the meeting to order at 3:00 P.M.
2. Citizens' input.
No one came forward for citizens' input.
3. Approve minutes from the meeting on March 28, 2024.
A Motion to approve the minutes as presented was made by Ms. Hammond and seconded
by Brandon Bell. Motion carried 4 ayes — 0 nays.
4. Fill the offices of Vice Chair and Secretary for the Board.
Chairman Head read the description of Vice Chair from the Bylaws. Fire Chief, Thomas
McMonigle moved to nominate Rob Vine to serve as the Vice Chair and Brandon Bell
seconded. Motion Carried 4 ayes — 0 nays. Rob Vine was appointed to serve as Vice Chair.
Chairman Head read the description of Secretary from the Bylaws. Ms. Hammond asked
for clarification about whether the Secretary would be a board member, or a City staff
person. City Manager, Grayson Path clarified pursuant to state law the position should be
a board member, however his suggestion was for Deputy City Clerk Skylar Unger to
prepare the meeting minutes on behalf of the secretary and then communicate those to the
appointed Secretary for final review and editing. Mr. Path explained that this was just a
suggestion, and that the board could choose for the Secretary to prepare the minutes
themselves or choose to not have a Secretary at all. Ms. Hammond moved to nominate
Brandon Bell for the office of Secretary and Thomas McMonigle seconded. Motion carried
4 ayes — 0 nays. Brandon Bell was appointed to serve as Secretary.
5. Discuss, provide direction to staff, and possibly take action regarding strategies for
reviewing and possibly amending the Project and Financing Plans for TIRZ No. 1,
including but not limited to authorizing the retention of a consultant to assist the Board
with same.
Chairman Head stated that he wanted to discuss tabling this item until a future meeting due
to new information that was scheduled to be presented that would affect whether they
needed to pursue a consultant or not. Thomas McMonigle agreed with Mr. Head. He stated
that based on the recommendations of Mr. Path, he would like to see the presentation from
the Comptroller's office so they have a better understanding of what they can and cannot
do before moving any further with this item. Thomas McMonigle made a Motion to table
the item until a future meeting, and Brandon Bell seconded. Motion carried 4 ayes — 0 nays.
6. Discuss and provide direction to staff regarding scheduling an educational presentation on
TIRZ and the TIRZ statute (Tex. Tax Code Ch. 311) from a staff member of the office of
the Texas Comptroller of Public Accounts.
City Manager, Grayson Path stated he has reached out to Frank Alvarez from the State
Comptroller's office to come to the next meeting on May 91h to give an hour-long, detailed
presentation on TIRZ, including what it is, how to use it, etc. Chairman Head stated that
he looked forward to the presentation and urged the other board members to have their
questions ready for Mr. Alvarez.
7. Discuss scheduling the next meeting and future meetings of the Board.
Chairman Head stated that the next regularly scheduled meeting would be on Thursday,
May 9th.
8. Request future agenda items.
Brandon Bell announced his intent to resign from the board effective today, due to his
circumstances changing. He stated that he would not be able to be as committed to the
board as he would like. Chairman Head thanked Mr. Bell for serving on the board.
Mr. Path said the board would appoint a new Secretary at the May 91h meeting.
9. Adj ournment.
There being no further business, a Motion to adjourn was made by Ms. Hammond, and
seconded by Mr. McMonigle. Chairman Head adjourned the meeting at 3.10 P.
Chairman
MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
APRIL 15, 2024
The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m.
on Monday, April 15, 2024, at the City of Paris Council Chambers, 107 E. Kaufinan St., Paris,
TX 75460.
Present:
Absent
Board Members:
Reeves Hayter
Ken Kohls
Brandon Kearney
Kim Walker
City Representatives: Robert Talley — Code Enforcement
Jacie Sparks — Community Development Secretary
Robert Vine — Deputy City Manager
Stephanie Harris — City Attorney
Cade Oats- Assistant Fire Marshal
Clyde Crews — Fire Marshal @ 3:07 p.m.
Board Members:
1. Call meeting to order.
Chris Fitzgerald
Mike Folmar
Richard Thompson
Reeves Hayter, Chairman, called the meeting to order at 3:01 p.m.
2. Approve minutes from the meeting of March 18, 2024.
Motion made by Kim Walker, seconded by Ken Kohls, to approve minutes. Motion
carried unanimously. 4-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s)
and/or lien holder(s) of the below properties who have been given notice of a violation of
Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;"
Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or
Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor
Storage;" Code of Ordinances of the City of Paris, Paris, TX:
Building and Standards Meeting
March 18, 2024
Page 2
A. 222 & 224 SE 5th; Finn Place Block B, Lot 7-A
Owner: Leann Binnion Watson; PO Box 14, Pattonville, TX 75468
Robert Talley stated the owner was in agreement that the structure should be
demolished. The structure has holes in the roof, foundation damage, missing and
deteriorated wood, and junk and rubbish throughout the inside of structure.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Motion made by Ken Kohls, seconded by Brandon Kearney, to follow staff
recommendation. Motion carried unanimously. 4-0
B. 907 Grove; Fitzhugh Block 1, Lot 12A-13
Owner: Patricia Young; 1101 Laurel Leaf Dr., Pflugerville, TX 78660
Robert Talley stated the shed on the property is staring to collapse. There are holes in
roof and the structure is buckling.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Motion made by Brandon Kearney, seconded by Kim Walker, to follow staff
recommendation. Motion carried unanimously. 4-0
C. 925 Grove; Fitzhugh Block 1, Lot Pt 12 & 13
Owner: Marcus & Latoya Williams; 1175 34th NE, Paris, TX 75460
Robert Talley stated the roof on the main structure is unsecure and is starting to
buckle and sag. There is missing and deteriorated wood, deteriorating roof covering,
missing siding and the structure is sinking due to foundation damage. There is also a
shed on the property that is missing the majority of the roof and is unsecure as well.
Robert Talley's recommendation: Declare a nuisance, demo house and shed within
30 days, or city has right to do so.
Motion made by Ken Kohls, seconded by Kim Walker, to follow staff
recommendation. Motion carried unanimously. 4-0
D. 948 Grove SE 50'; City Block, 160, Lot 12-A
Owner: Joe Lynn Crawford; 3379 CR 1033, Greenville, TX 75401
Robert Talley stated that there is a camper on the property. It is unsecure and a tree
has fallen on the roof damaging it. There is also scatter litter and debris surrounding
the camper. There has been no contact with the property owner.
Building and Standards Meeting
March 18, 2024
Page 3
Robert Talley's recommendation: Declare a nuisance, demo or removal of camper
within 30 days, remove junk and rubbish within 30 days or city has right to do so.
Motion made by Reeves Hayter, seconded by Ken Kohls, to follow staff
recommendation. Motion carried unanimously. 4-0
E. 2667 Graham; Sperry's Yd Block 2, Lot N PT 15
Owner: Marty Joe & Vickie Young; 520 S Bois'd Ace, Blossom, TX 75416
Robert Talley reported that there has been no contact with the property owner. The
structure is unsecure. The porch is detaching from the main structure. There is severe
water damage to the ceiling which has fallen in some spots on the interior. There are
tires and a trailer/truck bed on the property filled with junk and rubbish.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, removal
of junk and rubbish within 30 days, or city has right to do so.
Motion made by Kim Walker, seconded by Brandon Kearney, to follow staff
recommendation. Motion carried unanimously. 4-0
F. 885 NW 271, Sperry's Pt Block 1, Lot 1 & N'h of 4
Owner: Lili Vilcatoma; 7633 Bearden Lane, Dallas, TX 75227
Robert Talley stated that there has been no contact with the property owner. There
is junk and rubbish on entire property. The structure is sinking due to foundation
damage. There is severe water damage on the interior. There is a collapsed shed in
the back yard and another shed on the back of the property past the fence.
Robert Talley's recommendation: Declare a nuisance, demo house, collapsed shed,
and secondary shed within 30 days, removal of junk and rubbish within 30 days, or city
has right to do so.
Motion made by Reeves Hayter, seconded by Kim Walker, to follow staff
recommendation. Motion carried unanimously. 4-0
Building and Standards Meeting
March 18, 2024
Page 4
G. 436 NW 7th; City Block 53, Lot 2
Owner: J C Gates, 436 NW 7th, Paris, TX 75460
Robert Talley stated the barn in leaning and that there are holes all through the
roof.
Robert Talley's recommendation: Declare a nuisance, demo barn within 30 days, or
city has right to do so.
Motion made by Brandon Kearney, seconded by Ken Kohls, to follow staff
recommendation. Motion carried unanimously. 4-0
H. 123 E Price; City Block 39, Lot PT LT 3
Owner: Doris Thorsen; 1401 S 13th Ave, Apt. 5, Phoenix, AZ 85007
Robert Talley stated the structure had previous orders. The structure is unsecure and
has fire damage.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, or city
has right to do so.
Motion made by Reeves Hayter, seconded by Kim Walker, to follow staff
recommendation. Motion carried unanimously. 4-0
I. 1221 W Cherry; City Block 49, Lot 15
Owner: Haskell Hicks; 1221 W Cherry, Paris, TX 75460
Robert Talley stated the structure is unsecure as well as foundation and fire damage.
Junk and rubbish cover most of the property. There is also a camper on the East side
of the structure.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days, remove
junk and rubbish and camper within 30 days, or city has right to do so.
Motion made by Kim Walker, seconded by Brandon Kearney, to follow staff
recommendation. Motion carried unanimously. 4-0
4. Adjournment
There being no further business, a motion to adjourn was made by Chairman Reeves
Hayter, at 4:35 p.m.
Reeves Hayter, Chair ian
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
107 EAST KAUFMAN STREET
PARISt TEX
THURSDA.-H�V FEBRUARY 15.2024.5:30 P -M.
I. The Airport Advisory Board was called to order at 5:30 p.m. by Airport Manager Paul Strahan.
Members present: LeAndra M.aughon and Jeffrey Nichols.
City Representatives: Councilman Gary Savage, Assistant City Manager
Manager Paul Shahan
-; Robert Vine, and Airport
2. Citizen's Input.
No one spoke during the citizen's (arum.
I Approval ol'Minutes
The November 16, 2023, minutes needed approval, motion made to approve the minutes by
LeAndra Maughon and seconded by Jeffrey Nichols.
4. ReceiveReport from the Airport Manager.
9 New Merchandise for the Airport
Over the winter. the airport picked up new merchandise to sell. Airport called around to di-fferent
airports to see what type of merchandise sells better than others. With no clear answer, the airport
used local. companies to obtain key chains, tumblers, and hats all advertising the airport. The airport
wanted to receive these items prior to the fly - in whichvv-as easily done. Re -ordering merchandise
will depend on how well each item sells.
* Airfield Signage - Replacement Panals
Received taxiway and runway replacement panels Just prior to Christmas. all panels were installed
in January 2024, Through the TXDOT RAMP Grant. TXD0T will pay 9'0% of the invoice,
These
new panels should last around 10 years.
* Terminal Entrance Sign
The airport will be receiving entry -,ay signs for the terminal, both front and rear. The airport is
using a local graphics company to vet the work done,'Ibe signs will be on the terminal prior to the
fly - in scheduled for April 20, 2024. Due to the fact the terminal has never had entry way signs,
90 % of the total cost will be covered under the TXDOT RAMP Grant.
& Custom Rugs for Terminal
Due to the new logo. the airport ordered Nonew rugs displaying the new logo. Each rug is placed
just inside the entry way in the terminal.
& Appraiser
The airport is getting the city owned t -hangars appraised to see if the airport is charging enough in
rent. The appraiser is located in Austin, once the infolination is received from the appraiser, the
v
Airport Board will meet to discuss any increase in rent, if any, is needed. Through the TXDOT
RAMP Grant, TXDOT wall be paying 90% of the final invoice.
# Fly -- In Scheduled
Fly - In is scheduled for April 20. 21024. 0830-1230. Currently volunteers are being sought after
for inside of the terminal and parking cars. Volunteers to park aircraft will be coming from the
airport tenants due to the knowledge about aircraft. The airport will reach Out to EMS to supply,
an ambulance for the event. The city's trolley will also be available to transport people to the
downtown area. The event will be advertised tised on the airport and city Facebook Page.
0 North / West Development
Both set of plans have been submitted to TXDOT for approval and FAA for approval, FAA tends
to take the longest when giving approval. Each private party will need to enter into a legal
agreement with the city prior to starting ofconstruction.. Each agreement will need to go to council
for approval. The airport is shooting on having the agreement for the smaller project to council
sometime in March 2024 and the start of construction Napping by May -1024.
* Runway, Project Update
Airport .had a meeting with TXDOT and Lochner on. February 13, 2024- to discuss the overall
project and timelines. They wanted to push the start of construction until October 2024, the airport
strongly disagreed with this start time. The airport wants to start late May - - June, TXDOT was
needing to do research if that timeline could be accomplished on their side from a financial
standpoint. The overall budget has been increased for the projcct, more money will be needed to
cover the city's 10% obligation. The request for more funds will need to go to Council for approval.
* New Airport Planner
Thea airport has anew airport planner- Christian Cox. Tbe change is due to a low manning situation
at the TXDOT level. Mr. Cox is the 5" airport planner Cox Field has had in 2 V-_, years.
5. Next Airport Advisory Meeting
Mr. Strdhan announced the. next Airport Advisory Board Meeting would be May 16. 2024.
6. Adjournment
Meeting adjourned at 6:02PM
Approved this th day of May 2024.
.1 J J
Paul Strahan, Airport Manager
MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
April 15, 2024
The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on April
15, 2024, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX.
Present: Board Members: Bradley Hilliard, Ryan Whitaker, Russell Jackson, Eric Guillot, Chadlee Johnston,
Thomas McMonigle, Cody Head, Misty Halcomb and Sherrie Holbert.
City Representatives: none
Absent: Board Members: Tim Walsworth, Bud Mistry, Bryan Hargis, Brittany Miller, Monica Clement, Trey
Glascock
Call meeting to order.
Chadlee Johnston called the meeting to order at 4:06 p.m.
2. Citizens' Forum.
There was no one present for the citizen's forum.
3. Approve minutes from the meeting of March, 2024. A motion to approve was made by Eric Guillot
seconded by Thomas McMonigle. Motion carried. 9 ayes, 0 nays.
4. Receive financial report from March 2024, by Paul Allen. A motion to approve was made by Misty Halcomb,
seconded by Bradley Hilliard. Motion carried. 9 ayes. 0 nays.
5. Discuss and act on funding request for Denver Pyle's Uncle Jessee Big Bass Classic on May 4th. Based on
the scoring criteria a motion to approve $1750 was made by Cody Head, seconded by Eric Guillot. Motion
carried. 9 ayes. O nays.
6. Discuss and act on funding request for Southern Drag Boat Test and Tune on May 41 and 5'. Based on the
scoring criteria a motion to approve $1500 was made by Misty Halcomb, seconded by Thomas McMonigle.
Motion carried. 9 ayes. O nays.
7. Discuss and act on funding request for Red River Valley Veterans Car Show on June 7r' and 81. Based on
the scoring criteria a motion to approve $2150 was made by Ryan Whitaker, seconded by Bradley Hilliard.
Motion carried. 9 ayes. 0 nays.
8. Discuss and act on funding request for Diamond Youth Baseball 11 U state Championship Tournament and
Diamond Youth Baseball 9U on June 291— July 151. Based on the scoring criteria a motion to approve $1900
for each one was made by Ryan Whitaker, seconded by Eric Guillot. Motion carried. 9 ayes. 0 nays.
9. Discuss and act on funding request for Diamond Youth Baseball North Division Ozone 1 Regional
Tournament and Diamond Youth Baseball North Division 2 Ozone on June 291— July Pt. Based on the
scoring criteria a motion to approve $2150 for each was made by Cody Head, seconded by Misty Halcomb.
Motion carried. 9 ayes. 0 nays.
10. Paul Allen stated that he had pulled a pacer report for Eclipse and Kevn Fowler Concert on April 7-8, Sunday
over 2000 people and Monday over 4000. 46 states and 30 countries visited. Upcoming in May is Archery,
June is Jetski and 903 Concerts, and Tour de Paris in July.
11. Adjournment.
Paris Visitors and Convention Council Meeting
April 15, 2024
Page 2
There being no further business, A Motion to adjourn was made by Board Member Ryan Whitaker, seconded
by Board Member Chadlee Johnston. Motion carried, v 9 ayes — 0 nays. Chadlee Johnston, Paris
Convention and Council Board Chair adjourned the meeting at 4:36 p.m.
Chadlee Johnston, Paris Visitors and Convention Council
W
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
February 13, 2024
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a
SPECIAL BOARD MEETING at 12:30p.m. on Tuesday, February 13, 2024, at the Housing
Authority of the City of Paris, Texas, 650 7th SW — Office, Conference Room, Paris, Texas
75460.
Present: Board Members: Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representatives: None
Housing Authority Employees: Elizabeth Brooks
Absent: Board Members: TK Haynes
1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners,
called the meeting to order at 12:32 p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizens' Forum. No one present or requested to speak.
4. Approve minutes from the meeting of January 16, 2024. A Motion to approve this item
was made by Board Member Steve Smith and seconded by Board Member Beverly
Johnson. Motion carried, 4 ayes — 0 nays.
5. Unfinished business to discuss: A. Waiver of PILOT
A. Response to email questions from City Manager was discussed.
6. New Business:
A. Ms. Brooks presented Directors Report to the Board of Commissioners
1. Occupancy Report: waiting list and vacancy information on Public Housing and
Section 8 Vouchers. 10 vacancies in Public Housing and 293 vouchers utilized with 7
Vouchers issued and looking as of February 8, 2024.
2. Financial Information was given to the Board of Commissioners.
3. Discussed FYE 6/30/2024 Audit in progress and completion deadline.
n
4. Legal Representation discussed. Cost of recent court case discussed. Motion was
made to terminate services with Bradley law firm and find a law firm with experience
with Housing Authorities and in the state of Texas by Board Member, Steve Smith,
and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes — 0 nays.
5. Discussed changes to rent collection policy.
7. RESOLUTIONS.
2023-015 Bank Account Signer
A Motion was made to approve changes to checking account signers at
Liberty National Bank: Remove Chairman TK Haynes, and add Board
Member Steve Smith; by Board Member Beverly Johnson and seconded
by Board Member Derrick Hill. Motion carried, 4 ayes — 0 nays.
8. There being no further business, A Motion to adjourn was made by Board Member Steve
Smith and seconded by Board Member Derrick Hill. Motion carried, 4 ayes — 0 nays.
Jenny Wilson, Vice Chairman adjourned the meeting at 1:05 p.m.
APPROVED THIS
DATE
Elizabeth Brooks, Secretary
Jejin Wils), n "Vice Chairman
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
March 19, 2024
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a
Regular BOARD MEETING at 12:30p.m. On Tuesday, March 19, 2024, at the Housing
Authority of the City of Paris, Texas, 650 7th SW — Office, Conference Room, Paris, Texas
75460.
Present: Board Members: Jenny Wilson, Vice Chairman
Steve Smith
Derrick Hill
Beverly Johnson (via phone till 1:17pm)
City Representatives: None
Housing Authority Employees: Elizabeth Brooks
Pam Adams
Patricia Pridemore
Absent: Board Members: TK Haynes
1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners,
called the meeting to order at 12:35 p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizens' Forum. No one present or requested to speak.
4. Approve minutes from the meeting of February 13, 2024. A Motion to approve this item
was made by Board Member Steve Smith and seconded by Board Member Derrick Hill.
Motion carried, 4 ayes — 0 nays.
5. Auditor presentation was moved up on the agenda as a courtesy.
Presentation by Lori A. Cannon, CPA Auditor for the Paris Housing Authority.
Ms Cannon discussed various aspects of how the audit was conducted, what information
was audited and her roles and responsibilities were as the auditor. Then reported it was a
very clean audit with NO significant deficiencies, NO material weaknesses and NO
questionable costs.
6. Unfinished business to discuss: A. Waiver of PILOT -received resolution (#2024-016)
from the City Council of the City of Paris, Texas approving the partial waiver of
$5177.75 leaving balance owed of $4462.69.
7. New Business:
A. Ms. Brooks presented Directors Report to the Board of Commissioners
1. Occupancy Report: waiting list and vacancy information on Public Housing and
Section 8 Vouchers. 14 vacancies in Public Housing and 295 vouchers utilized with 1
Vouchers issued and looking as of March 14, 2024.
2. Financial Information was given to the Board of Commissioners.
3. Discussed the Solar Eclipse and the information we felt necessary to report to the
residents through a flyer placed on the door of each unit.
4. Discussed Board of Commissioners terms and applications for reappointment
5. Discussed CD Rates for possibly purchasing with Section 8 funds. Tabled to get
further information from multiple banks
6. Copy of the Executive Director Job Description was presented Tabled with requests
from the board for the ED to review for accuracy.
7. Discussed the RAM Foundation grant application for playground upgrades.
8. Discussed the status of the Emergency Safety and Security Grant.
8. The PHA Bylaws that were updated November 18, 2015 were presented for discussion -
Tabled to get further information.
9. RESOLUTIONS:
2023-016 Rent, Charges & Collections Policy
A Motion was made to approve updates to policy; by Board Member
Steve Smith and seconded by Board Member Derrick Hill. Motion
carried, 3 ayes — 0 nays.
2023-017 Fraud Rent Policy
A Motion was made to approve updates to policy; by Board Member
Steve Smith and seconded by Board Member Derrick Hill. Motion
carried, 3 ayes — 0 nays.
2023-018 Smoke/Carbon Monoxide Detector Policy
A Motion was made to approve updates to policy; by Board Member
Derrick Hill and seconded by Board Member Steve Smith. Motion
carried, 3 ayes — 0 nays.
10, There being no further business, A Motion to adjourn was made by Board Member Steve
Smith and seconded by Board Member Derrick Hill. Motion carried, 3 ayes — 0 nays.
Jenny Wilson, Vice Chairman adjourned the meeting at 1:54 p.m.
APPROVED THIS5 � I —
DATE
Elizabeth Brooks, Secretary
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS
EMERGENCY MEETING
April 5, 2024
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a
EMERGENCY BOARD MEETING at 10:00A.m. On Friday, April 5, 2024, at the Housing
Authority of the City of Paris, Texas, Booker T Washington Complex, Community Room, Paris,
Texas 75460.
Present: Board Members: Jenny Wilson, Vice Chairman
Steve Smith
Derrick Hill
Beverly Johnson
City Representatives: City Manager Grayson Path
Mayor Reginald Hughes
Chief of Police Richard Salter
Fire Chief Thomas McMonigle
Housing Authority Employees: Elizabeth Brooks Pam Adams
Patricia Pridemore Kim Snow
Althea Heiden
Brandy Osbourn
Veronica Butler
Absent: Board Members: TK Haynes
1. Call meeting to order, Jenny Wilson, Vice Chairman of the Board of Commissioners,
called the meeting to order at 10:01 a.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizens' Forum. 15 members of the public signed in attendance. Each citizen was
allowed 2 minutes to speak. 5 citizens spoke to express their concerns and questions
about the incidents at Booker T Washington
4. Jenny Wilson, Vice Chair spoke to ensure the public that the Board of Commissioners of
the Paris Housing Authority is concerned for the residents' safety and that they are and
will work closely with the City of Paris and the Paris Police Department to deter further
incidents. Elizabeth Brooks, Executive Director spoke to the public concerning the past
and the most recent incident effecting the peace and safety of our residents.
5. Elizabeth Brooks, Executive Director, Grayson Path, City Manager and Chief Slater all
spoke to make the public aware of our commitment and continued efforts to work
together to help make all Housing Authority complexes as safe as possible. All three
spoke on future plans of action that we are working to instill.
6. EXECUTIVE SESSION- Convene into executive session at 10:41 am pursuant to
Section 551.087 of the Texas Government Code to discuss personnel matters.
Reconvened into open session at 11:23 am no discussion items needed action.
7. There being no further business, A Motion to adjourn was made by Board Member Steve
Smith and seconded by Board Member Beverly Johnson. Motion carried, 3 ayes — 0 nays.
Jenny Wilson, Vice Chairman adjourned the meeting at 11:25 am.
APPROVED THIS 1 �-- &vD
DATE_
Elizabeth Brooks, Secretary
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS
REGULAR MEETING
APRIL 16, 2024
The Housing Authority of the City of Paris, Texas, Board of Commissioners met for a REGULAR
BOARD MEETING at 12:00 p.m. on Tuesday, April 16, 2024, at the Housing Authority of the City of
Paris, Texas, 650 7th S.W. - Office, Conference Room, Paris, Texas 75460.
Present: Board Members:
Jenny Wilson, Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representative:
None
Housing Authority:
Pam Adams, Patricia Pridemore, Veronica Butler, Kim Snow, Althea Heiden, Irvin Hickson,
Brandy Osbourn, exec director Elizabeth Brooks; resident Sharon Barr; former board
member Gary Savage
Absent: T.K. Haynes
Call meeting to Order, Jenny Wilson, Vice Chairman of the Board of Commissioners, at 12:30
p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizen's Forum: PHA staff member Kim Snow spoke in support of ED Brooks, as did Althea
Heiden, Veronica Butler, Brandy Osbourn, resident Sharon Barr; Gary Savage also spoke in
criticism of anticipated actions of the board as well as the city. Pam Adams spoke in support of
ED Brooks & the staff.
4. Motion was made by Steve Smith to move agenda item #10 up to this point in the meeting,
seconded by Beverly Johnson; 4 ayes 0 nays.
Convene into executive session pursuant to Section 551.087 of the Texas Government
Code, (a)(1) to deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee
5. Public/open meeting portion of the meeting ceased at 12:41. The board entered the closed
executive session which lasted until 1:22 p.m.
6. Upon the close of executive session and reconvening of the open meeting at 1:24 p.m., Beverly
Johnson made a motion to take action from the closed executive session, seconded by Derek Hill.
The motion made included termination of Elizabeth Brooks as executive director. 4 ayes 0 nays.
7. A motion was made to postpone all other agenda items by Derek Hill, seconded by Beverly
Johnson. 4 ayes 0 nays.
8. Motion to adjourn was made by Beverly Johnson, seconded by Steve Smith. 4 ayes 0 nays.
9. Adjournment
APPROVED THIS:
6-2 q
Date
r'
Jriny Wilr' Chairman
Allan Hubbard, interim executive director
& transcriber of recording in the absence of written notes
2
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS
SPECIAL MEETING
APRIL 24, 2024
The Housing Authority of the City of Paris, Texas, Board of Commissioners met for a SPECIAL BOARD
MEETING at 3:00 p.m. on Wednesday, April 24, 2024, at the Housing Authority of the City of Paris,
Texas, 650 7th S.W. - Office, Conference Room, Paris, Texas 75460.
Present: Board Members:
Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representative:
None
Housing Authority:
Pam Adams
Patricia Pridemore
Community Member:
Allan Hubbard
Absent: T.K. Haynes
1. Call meeting to Order, Jenny Wilson, Vice Chairman of the Board of Commissioners, at 3:02
p.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizen's Forum: None present to speak.
4. Approve Minutes from following meetings:
Regular Meeting of March 19, 2024. A Motion to approve this item was made by Board Member
Steve Smith and seconded by Board Member Derrick Hill. Motion carried, 4 ayes - 0 nays.
Emergency Meeting of April 5, 2024. A Motion to approve this item was made by Board Member
Beverly Johnson and seconded by Board Member Steve Smith. Motion carried, 4 ayes - 0 nays.
1
5. Unfinished Business: Safety and Security at PHA properties (BTW).
A. Hiring Security Guard which could be an off duty Police Officer. This person would be
able to make arrests and other duties as a Police Officer. When a permanent Executive
Director is hired for PHA, this can further be discussed;
B. Issuing parking permits;
C. Assigned parking;
D. Visitor parking consist of limited spaces and for limited time;
E. Parking stickers affixed to residents' vehicles;
F. Cars registered to park onsite when initial lease signed or renewal (BTW and GWH);
G. Access gate and/or key fob;
H. Possible fencing at BTW;
I. Paris Police Department needs to have access to PHA cameras (Shawn Lyles camera
guy).
6. New Business:
Hiring an Interim Executive Director
Allan Hubbard, Executive Director, Downtown Food Pantry was introduced to the Board of
Commissioners as a possible Interim Executive Director for PHA. A brief discussion which
entailed the following items pertaining to the position:
Is there a general time frame to hire a new Executive Director;
What is the proposed starting date for the Interim position (April 29, 2024) and continues until a
new Executive Director is hired;
Compensation will be weekly - proposed $1,000 with taxes as a Contract employee higher,
compensation raised to $1,250;
The Interim Executive Director will have full authority of a permanent Executive Director ie to
hire and/or fire and was given a "To Do" list of pressing items for PHA;
Mr. Hubbard requested a few days to think about the position and get back to the Board of
Commissioners.
Changing Signers on Liberty National Bank checking account:
Elizabeth Brooks, terminated Executive Director for PHA is presently a Signer on this account
and should be removed. The new Executive Director will be added as a Signer when hired. A
Motion to remove Elizabeth Brooks as a Signer on the Liberty National Bank checking account
was made by Board Member Steve Smith and seconded by Board Member Derrick Hill. Motion
carried, 4 ayes - 0 nays.
2
7. RESOLUTIONS:
As noted on the Agenda, these items numbers were flipped - the Minutes will reflect the correct
numbers of said Resolutions:
2023-019 DISPOSITION
A Motion was made by Board Member Steve Smith and seconded by Board Member Derrick to
approve the disposition of 1 refrigerator and 4 stoves which are non -repairable. Motion carried 4
ayes - 0 nays.
f►.I1y�t�1J►�1i►.IIy.L'3:181719161=I4IuIG
A Motion was made by Board Member Beverly Johnson and seconded by Board Member Derrick
Hill to approve and implement the new income limits set by the Department of Housing and
Urban Development for 2024. Motion carried 4 ayes - 0 nays.
8. There being no further business, a Motion to adjourn was made by Board Member Steve Smith
and seconded by Board Member Derrick Hill. Motion carried 4 ayes - 0 nays. Jenny Wilson, Vice
Chairman adjourned the Meeting at 3:47 p.m.
APPROVED THIS:
, Z'?
Date
t,lon, Vice Chairman
Beverly Johnson, Acting Secretary
3
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS
REGULAR MEETING
MAY 14, 2024
The Housing Authority of the City of Paris, Texas, Board of Commissioners met for its REGULAR
BOARD MEETING at 9:00 a.m. on Tuesday, May 14, 2024, at the Housing Authority of the City of
Paris, Texas, 650 7th S.W. - Office, Conference Room, Paris, Texas 75460.
Present: Board Members:
Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representative:
None
Housing Authority:
Pam Adams
Patricia Pridemore
Interim Executive Director:
Allan Hubbard
Absent: T.K. Haynes
Call meeting to Order, Jenny Wilson, Vice Chairman of the Board of Commissioners, at 9:00
a.m.
2. Quorum and members verified by Jenny Wilson, Vice Chairman.
3. Citizen's Forum: None present to speak.
4. Approval of Minutes from the May 14, 2024 Regular Meeting.
A Motion to approve this item was made by Board Member Steve Smith and seconded by Board
Member Derrick Hill. Motion carried, 4 ayes - 0 nays.
1
5. Unfinished Business: Playground Equipment
Nothing to report at this time. A possibility of applying to the RAM Foundation to secure funds
for new playground equipment (BTW, GWH and Jackson Court). Playgrounds would be open to
residents as well as the Community.
6. Interim Director's Report:
Occupancy Report - Vacancies and Waiting Lists: See attached breakdown. BTW, GWH and
Price Circle are experiencing units that are ABANDONED. Current eviction at Price Circle for
unpaid rent. Court date, May 23, 2024.
Financial Report and Information on a Certificate of Deposit:
Accountant has NO REPORT. Pam Adams, Finance Manager pulled April information from the
system. One of the CD's ($200,000) at Liberty National Bank was cashed in to get funds into the
operating general account. The system used by HUD to keep track of the financial portion of
public housing is LINDSEY. PHA uses the system but not to capacity. Pam Adams, Finance
Manager, has been approved to receive training on the system. The Executive Director and
Finance Manager will have the credentials and ability to do Drawdowns once HUD approves.
Possible Action on Appointing a Trustee to the Lincoln Retirement Program as an
Approved Signer:
The present Signer is former Executive Director, Elizabeth Brooks. Suggested new Executive
Director be added once hired. Need board/trustee signer as well as Pam Adams, Finance
Manager. Motion to add board member Steve Smith as signer was made by Jenny Wilson, second
by Beverly Johnson. Motion carried 4 ayes 0 nays..
Update on Safety/Security Analysis and Plans for Booker T. Washington Homes:
Issue: Problem tenants and visitors. Interim Executive Director Hubbard has spoken to Chief
Salter and Byron Gulley at HUD regarding the issue and visited the property. Memorial Day
weekend hire two (2) off duty Police officers ($60.00/hr.) to patrol at least four (4) hours - Friday,
and/or Saturday/Sunday. This should help deter unlawful gatherings with the added and
spontaneous patrolling the area. Shon Liles will get cameras updated and ascertain what needs to
happen that Paris Police Department has access to the PHA cameras. Several items from prior
meeting were revisited: towing cars, parking stickers affixed to residents' cars, parking permits.
Update on Celebration Paris Project, Possible Action on Hiring Attorney:
The Project needs to be funded by August 2024. PHA needs to hire an attorney to negotiate,
review documents, possibly set up LLC/Nonprofit on behalf of PHA. Cynthia Bast of Austin firm
has been suggested by the Developers as a possible attorney. Interim Executive Director Hubbard
has a call with Ms. Bast, May 29, 2024 at 2:30 p.m. to discuss the Project. A Motion giving
Interim Executive Director Hubbard the authority to hire Cynthia Bast as the PHA attorney for
the Celebration Paris Project was made by Board Member Steve Smith and seconded by Board
Members Beverly Johnson. Motion carried, 4 ayes - 0 nays.
2
Status and Possible Outcome of a Recent Financial Audit:
Reviewed with Lori Cannon, CPA, correction made but report not submitted prior to deadline.
Several factors went into this occurrence: (termination of Executive Director, credentials for
Interim Executive Director not received in a timely manner). Past PHA level of performance
"high" and may possibly be lowered to "substandard" due to grade of 0/zero on this audit due to
deadline passing. Levels of Performance: HIGH, SUBSTANDARD and TROUBLED. HUD field
office advises that a perfectly good explanation can be given for the deadline being missed which
may help PHA not have performance level lowered. Also: accountant Sabrina Puliam with Urlaub
Accounting (PHA's primary accountant) advises PHA has not been collecting rent as needed.
• RESOLUTIONS:
2023-0212024-2025 BUDGET
A Motion was made by Board Member Steve Smith and seconded by Board Member Beverly
Johnson to accept the 2024-2025 Budget as presented by Interim Director Hubbard. Motion
carried 4 ayes - 0 nays.
• EXECUTIVE SESSION:
Jenny Wilson, Vice Chairman, closed the Open Session at 10:00 a in. The Board of
Commissioners convened in Executive Session, pursuant to Section 551.074 of the Texas
Government Code to discuss personnel matters.
The Board of Commissioners reconvened in Open Session at 11:02 a.m. Jenny Wilson, Vice
Chairman, stated NO ACTION taken during Executive Session.
There being no further business, a Motion to adjourn was made by Board Member Steve Smith
and seconded by Board Member Derrick Hill. Motion carried 4 ayes - 0 nays. Jenny Wilson, Vice
Chairman adjourned the Meeting at 11:03 a.m.
APPROVED THIS:
Date
WiLo,n, Vice Chairman
Beverly Johnson, Acting Secretary
3
MINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS
SPECIAL MEETING
MAY 17, 2024
The Housing Authority of the City of Paris, Texas, Board of Commissioners met for a SPECIAL BOARD
MEETING at 9:00 a.m. on Friday, May 17, 2024, at the Housing Authority of the City of Paris, Texas,
650 7th S.W. - Office, Conference Room, Paris, Texas 75460.
Present: Board Members:
Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representative:
None
Interim Executive Director:
Allan Hubbard
Absent: T.K. Haynes
Call meeting to Order, Jenny Wilson, Vice Chairman of the Board of Commissioners, at 9:00
a.m.
Quorum and members verified by Jenny Wilson, Vice Chairman of the Board of Commissioners.
3. Citizen's Forum: None present to speak.
4. Approval of Minutes from the May 14, 2024 regular meeting.
A Motion to approve this item was made by Board Member Steve Smith and seconded by Board
Member Derrick Hill. Motion carried, 4 ayes - 0 nays.
Unfinished Business:
To be addressed at the next Regular Board Meeting.
5. New Business:
• EXECUTIVE SESSION:
Jenny Wilson, Vice Chairman, closed the Open Session at 9:04 a.m. The Board of
Commissioners convened in Executive Session, pursuant to Section 551.087 of the Texas
Government Code to discuss applicants and possible hiring of an EXECUTIVE DIRECTOR.
The Board of Commissioners reconvened in Open Session at 11:33 a.m. Jenny Wilson, Vice
Chairman, stated NO ACTION taken during Executive Session.
• There being no further business, a Motion to adjourn was made by Board Member Steve Smith
and seconded by Board Member Derrick Hill. Motion carried 4 ayes - 0 nays. Jenny Wilson, Vice
Chairman adjourned the Meeting at 11:49 a.m.
APPROVED THIS:
A
Date
enny ,# ikon, Vice Chairman
Beverly Johnson, Acting Secretary
2