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06 - Boards & Commissions - MinutesItem No. 6 MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS May 20, 2024 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on May 20, 2024, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Bradley Hilliard, Ryan Whitaker, Russell Jackson, Austin Anthony, Eric Guillot, Chadlee Johnston, Thomas McMonigle, Misty Halcomb, Bryan Hargis and Monica Clement. City Representatives: none Absent: Board Members: Tim Walsworth, Bud Mistry, Brittany Miller, Cody Head, Sherrie Holbert, Trey Glascock 1. Call meeting to order. Chadlee Johnston called the meeting to order at 4:01 p.m. 2. Citizens' Forum. There was no one present for the citizen's forum. 3. Approve minutes from the meeting of April 15, 2024. A motion to approve was made by Bradley Hilliard seconded by Eric Guillot. Motion carried. 10 ayes, 0 nays. 4. Receive financial report from April 2024, by Austin Anthony. A motion to approve was made by Thomas McMonigle, seconded by Misty Halcomb. Motion carried. 10 ayes. 0 nays. 5. Discuss and act on funding request for Slade Baker Crawfish Cookoff on May 31 and 41. Based on the scoring criteria a motion to approve $1650 was made by Eric Guillot, seconded by Bryan Hargis. Thomas McMonigle abstained from voting. Motion carried. 10 ayes. O nays. 6. Discuss and act on funding request for Red River Valley Fair on September 24th -281. Based on the scoring criteria a motion to approve $1825 was made by Misty Halcomb, seconded by Ryan Whitaker. Motion carried. 10 ayes. O nays. 7. Paul Allen stated that we had 306 archery shooters with families here on May 171 weekend. Jetski Corporate challenge is May 24 with 35 participating. The test and tune had about 600 people here as shown by placer, quilt show around 400, Uncle Jessee about 800 and Slade Baker 700. 903 Concerts in June, and Tour de Paris in July. 8. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Ryan Whitaker, seconded by Board Member Chadlee Johnston. Motion carried, ... _ 10 ayes — 0 nays. Chadlee Johnston, Paris Convention and Council Board Chair adjourned the meeting at 4:18 p.m. Chadlee Johnston, Paris Visitors and Convention Council 1j;'m`N,:oA(R;1STEXAS �II'J�,�J PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Paris City Council Chambers 107 East Kaufman St. Paris, Texas 75460 Tuesday, April 16, 2024 5:30 P.M. MINUTES Board Members Present: Josh Bray, Chairman Curtis Fendley, Vice Chairman Chase Coleman, Secretary/Treasurer Stephen Terrell Erik Roddy Mark Homer Dr A.J. Hashmi Ex -Officio Members Present: Robert Vine, Assistant City Manager Staff Present: Maureen Hammond, Executive Director Adam Cawthon, Executive Assistant Legal Council: Casey Gain, PEDCAttorney Guest(s) Present: Paul Allen, Lamar Co. Chamber President Call to Order Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation to order at 5:30 p.m. on Tuesday, April 16, 2024. Invocation Mr. Roddy gave the invocation. Welcome and 0 enin Remarks Chairman Bray opened by expressing appreciation to everyone in attendance. Citizens' In A Chairman Bray invited those present to speak during the Citizens' Input. No one came forward, and Chairman Bray closed citizens' input. Page 1 of 4 ouo:ari:a S TEXAS —n ir/�il/��"�.,.P�^6oP6PP�9�I�;.'Klh�flll Vk�$�+P-REUIi f:�,/1'u"1°P+BYII�.i Y4l8�la Discuss and Consider A royal of the March 19 2024 Meetin Minutes Chairman Bray presented the March 19, 2024, meeting minutes for review and discussion. Mr. Fendley made a motion to approve the minutes as presented. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider A royal of the March 2024 Financial Statements, Secretary and Treasurer Chase Coleman presented the financial reports ending March 31, 2024. Total assets were reported to be $10,074,651. Total liabilities were reported to be $2,184,051, leaving the PEDC with a total net position of $7,890,600. Mr. Coleman continued with the income statement for the month of March, citing the reported total revenue as $169,785. Mr. Coleman proceeded by presenting total expenditures and net income for the month. He concluded this portion of the report by stating that there were no extraordinary expenses for March and that sales tax and interest collection continued to be ahead of budget. Mr. Coleman opened the floor to questions regarding the March financial report. Dr. Hashmi asked a question regarding the increase in the total net position. Mr. Coleman provided response, stating that the net position of the PEDC continues to increase as more revenue is earned. There were no further questions. Mr. Bray took a motion to approve the March financial report. Dr. Hashmi made a motion to approve the financial report as presented. Mr. Terrell seconded the motion. Vote: 7 -ayes to 0 -nays Discuss and Consider Finalizin a Date for the Board and Staff Planning Session Chairman Bray reported that after discussions with members of the PEDC Board, July 12, 2024, from 11:00 a.m. to 3:00 p.m. was agreed to be the best available time for all members. Mr. Bray opened the floor to questions regarding the planning session. There were no questions. Re oort and Updates bV Executive Director Maureen Hammond NW Industrial Park EDA Grant: Ms. Hammond reported that J&L Paving had begun removing topsoil for an extension from 34th St NW to J. Eagan St. Ms. Hammond noted that while weather continues to cause delays, construction is still on schedule to conclude in September 2024. Paris Housin Market Anal sis: Ms. Hammond_ reminded the board that the City of Paris engaged Catalyst Commercial to perform a housing analysis. She noted that this analysis should be finalized by the end of April. TIRZ Zone 1: Ms. Hammond reported that during a previous TIRZ meeting in March, the Advisory Board requested to hold an educational workshop that would be open to the public. Ms. Hammond noted that this workshop has been scheduled for May 9, 2024, at 3:00 p.m. and will be conducted by the Comptroller's office. Ms. Hammond continued, stating that the Advisory Board had requested to begin the process of engaging a consultant, however, that process has been postponed until after the aforementioned educational workshop. Ms. Hammond concluded by noting that Brandon Bell had resigned from the TIRZ advisory board and that his position was currently open. Page 2 of 4 MEAWWWR Ret,A/o il:t � o 1 X Ms. Hammond opened the floor to questions regarding TIRZ Zone 1. Mr. Homer asked a question concerning how quickly the open position would be filled. Ms. Hammond provided response, stating that the position is expected to be filled in June 2024. There were no further questions following the report and updates by Executive Director Maureen Hammond. Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or another incentive to a business prospect described by Subdivision (1), to wit: a) Project Lightening b) Project Blue Fire c) Project Clydesdale 2) Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the purchase, exchange, lease, or value of real property. 3) Pursuant to Section 551.074 of the Texas Government Code: 1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: or 2) to hear a complaint to charge against officer or employee personnel. Chairman Bray convened the Board into Executive Session at 5:37 p.m. Reconvene into Open Session and Consider Action on Item Is Discussed in the Executive Session Chairman Bray reconvened the Board into an Open Session at 5:50 p.m. Chairman Bray expressed that no action was needed on items discussed in Executive Session. Discuss Future A ends Items Chairman Bray opened the floor to discuss future agenda items. No items were brought forward for discussion. ClosinR Remarks None Adiourn Page 3 of 4 �N1NIVf �,A,b RI S, E Mr. Homer made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote: 7 -ayes to 0 -nays Chairman Bray declared the meeting adjourned. The meeting was adjourned at 5:51 p.m. Respectfully submitted, Adam Cawthon Executive Assistant Paris Economic Development Corporation Page 4 of 4 ppIIIIII��IIff��ar'�m ���:r� � Vivami ST a A / %i E COP,[ 4 s u Ari,'„. 0"' E, N('1' C 42trvd 00Vo9v0N� PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Depot Community Room 1125 Bonham St. Paris, Texas 75460 Monday, May 13, 2024 4:30 P.M. MINUTES Board Members Present: Josh Bray, Chairman Chase Coleman, Secretary/Treasurer Dr. A.J. Hashmi Stephen Terrell Erik Roddy Mark Homer City Council: Reginald Hughes, Mayor, District Mihir Pankaj, Mayor Pro Tem, District Shatara Moore, City Councilwoman, District 1 Gary Savage, City Councilman, District 3 Clayton Pilgrim, City Councilman, District 6 Rudy Kessel, City Councilman, District 7 Staff Present: Maureen Hammond, Executive Director Legal Counsel: Casey Gain, PEDCAttorney City Staff: Grayson Path, City Manager Janice Ellis, City Clerk Guests: Brandon Bell, Countyludge Call to Order Chairman Josh Bray called the special board meeting of the Paris Economic Development Corporation to order at 4:30 p.m. on Monday, May 13, 2024. Citizens' Input Chairman Bray invited those present to speak during the Citizens' Input. No one came forward, and Chairman Bray closed citizens' input. Page 1 of 2 11 a�ilrI;FF1100"iy p is, orrT�l � EC044WCC C0I$k%'p0A� Convene into Executive Session: 1) Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have to locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or another incentive to a business prospect described by Subdivision (1), to wit: a) Project Blue Fire Chairman Bray convened the Board into Executive Session at 4:33 p.m. Reconvene into Open Session and Consider Action on Items Discussed in the Executive Session Chairman Bray reconvened the Board into an Open Session at 5:05 p.m. Mr. Homer made a Motion to approve the incentive package discussed in Executive Session and authorize Ms. Hammond to make an offer on Project Blue Fire. Mr. Terrell seconded the Motion. Vote: 6 -ayes to 0 -nays Adjourn Chairman Bray made a motion to adjourn the meeting. Dr. Hashmi seconded the motion. Vote: 6 -ayes to 0 -nays Chairman Bray declared the meeting adjourned. The meeting was adjourned at 5:05 p.m. Respectfully submitted, Adam Cawthon Executive Assistant Paris Economic Development Corporation Page 2 of 2 Board of Adjustment Meeting June 4, 2024 Page 1 MINUTES OF THE BOARD OF ADJUSTMENT MEETING OF THE CITY OF PARIS, TEXAS JUNE 4, 2024 The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on January 4, 2024, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufman St. Present: Board Members: David Hamilton, Ben Vaughan, Carlton Cooper and alternate Larry Walker. City Representatives: Robert Vine, Duke McGee, Osei Amo-Mensah, Skylar Unger and Stephanie Harris, Absent: Lydia Fitzgerald 1. The Board of Adjustment meeting was called to order by Chairman David Hamilton, at 12: 00 p. m. 2. Approval of minutes from previous meeting. (January 2, 2024) Motion was made by Ben Vaughan, seconded by Carlton Cooper to approve minutes for the January 2, 2024 meeting. Motion carried 4 ayes — 0 nays. 3. Public hearing to consider and take action on the petition of Andrew Mack, on behalf of Invest Fannin LLC, regarding variances to the City of Paris Area Regulations, on Lots 4, 5 and 6, Block 16, of the Gibbons Braden Addition being located at 1121 SE 17'h Street. Sections and variances as follows: 1) 14' variance to the front yard setback, Section 9-501(1). 2) 8'9" variance to lot depth on the south side of the property, Section 9-301(1). David Hamilton opened the public hearing. Building Oficial, Duke McGee, presented case to the board. Applicant, Andrew Mack, answered questions about the need for the front yard setback due to the lot being located in the floodplain. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Ben Vaughan, seconded by Carlton Cooper to approve the variances to the City of Paris Area Regulations, Sections 9-501(1) Front Yard Setback and 9-301(1) Lot Depth based on the following condition and findings. Motion carried 4 ayes — 0 nays. Board of Adjustment Meeting June 4, 2024 Page 2 Board Recommended Condition 1. All other development, construction and building standards shall be met. Undin s 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variance for lot depth will allow the plat to be approved without a condition for variance allowing a duplex to be constructed. 3. There are special and unique condition(s) of existing sub -standard lot depth which are not applicable to all other existing parcels of land in the 2F Zoning District, and which cause unusual and practical difficulty or unnecessary hardship to the use of the property with site improvements permitted by the ordinance with the provision sought here to be varied. The residential lot was previously created, consistent with the adjoining residential lots, but was not officially platted. 4. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self- imposed or self-created), but rather it is based upon existing site parcel dimensions to support new construction. 5. The provision of the ordinance regulation that are sought to be varied, deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other older residential properties in the 2F Residential Zoning District which are required to comply with these same ordinance provisions. 4. Public hearing to consider and take action on the petition of Richard Martin, on behalf of Larry and Betty Jones, regarding variances to the City of Paris Sign Ordinance, on Lot 2, City Block 57 being located at 328 NMain Street. Sections and variances as follows: 1) Variance to allow a billboard on a Commercial lot, Section 4.10.006(a)(1). 2) Variance to allow a billboard on a lot located inside Loop 286, Section 4.10.006(d)(1). 3) Variance to allow a billboard closer than 10' of an electrical line, Section 4.10.006(d)(4). 4) Variance to allow a billboard within 500' of another permanent sign, Section 4.10.006(d)(5). S) Variance to allow a billboard to be placed where it does not meet the minimum distance from the front and North side property lines, building or structure equal to the overall height of the billboard, Section 4.10.006(d)(6). 6) Variance to allow a billboard to be closer than the minimum 1000' buffer of property used for residential purposes, Section 4.10.006(d)(7). 7) Variance to allow a billboard to be closer than 15' to the right-of-way for an existing street; Section 4.10.006(d)(8). 8) Variance to allow an electronic, digital billboard, Section 4.10.006(8). 9) Variance to allow a nonconforming structure to be altered, Section 4.10.006(h). Board of Adjustment Meeting June 4, 2024 Page 3 10) variance to allow a billboard to be altered beyond maintenance, Section 4.10.010(a)(1). Mr. Hamilton opened the public hearing to be continued at the next meeting. 5. Public hearing to consider and take action on the petition of Christopher Martinez regarding a lot width variance to the City of Paris Area Regulations, Section 9-201(1) on Lot 11, City Block 53, being located at 373 NW 50' Street. Mr. Hamilton opened the public hearing. Building Official, Duke McGee, presented case to the board. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Larry Walker, seconded by Ben Vaughan to approve the variance to the City of Paris Area Regulations, Sections 9-201(1) Lot Width based on the following condition and findings. Motion carried 4 ayes — 0 nays. Board Recommended Condition 1. All structure setbacks shall be met. BRA s 1. The request for variance is in harmony with the general purposes and intent of site improvement regulations contained in the Zoning Ordinance 1710 Exhibit 9B and the Subdivision Ordinance 1315 Exhibit 9A; and will protect the character of the immediate vicinity of the area. 2. The approval of the variance for lot width will allow the plat to be approved without a condition for variance allowing a single-family residence to be constructed. 3. There are special and unique condition(s) of existing sub -standard lot width which are not applicable to all other existing parcels of land in the 2F Zoning District, and which cause unusual and practical difficulty or unnecessary hardship to the use of the property with site improvements permitted by the ordinance with the provision sought here to be varied. The residential lot was previously created, consistent with the adjoining residential lots, but was not officially platted. 4. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self- imposed or self-created), but rather it is based upon existing site parcel dimensions to support new construction. 5. The provision of the ordinance regulation that are sought to be varied, deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other older residential Board of Adjustment Meeting June 4, 2024 Page 4 properties in the 2F Residential Zoning District which are required to comply with these same ordinance provisions. Additionally, the lot width is within 91% of the minimum lot width requirements and would already be buildable as a platted lot without a variance, d: adjournment. APPROVED THE 2ND DAY OF JULY, 2024. Chairperson