06 - Boards & Commissions - Minutes & ReportsItem No. 6
Love Civic Center uarterl Re ort
Date
# of Attendees
Event
4/5/2024
500
Steak Wars
4/6/2024
500
Steak Wars
4/7/2024
450
Concert
4/8/2024
1500
Eclipse
4/13/2024
250
PTX Con show
4/16/2024
35
Oath Law Meeting
4/20/2024
150
TX ADF CUP
4/22/2024
350
YL Banquet
4/25/2024
50
City Council reception
4/27/2024
500
Rotary GNO
5/2/2024
500
Teen & Adult Challenge banquet
5/4/2024
250
Kid Safe Saturday
5/4/2024
150
Gravel Grind
5/7 thru 7/11
500
quilt Show
5/13/2024
50
TDP Meeting
5/14/2024
50
RWRV Debate
5/15/2024
40
Womens Luncheon
5/16 thru 5/18
250
Texas ASA
5/22/2024
50
Texas Asphalt Meeting
5/25 thru 5/26
1200
Gun & Knife show
5/29/2024
45
Lunch & Learn
6/1/2024
600
Ibarra Birthday Party
6/5/2024
425
RSVP Banquet
6/7 & 8
500
Car Show
6/18/2024
50
Mark Patrick Seminars
6/23/2024
350
NAACP banquet
6/23/2024
150
Michelle Wood event
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
April 30, 2024
ASSETS
Love Civic Center
$ 330,539.53
Reserved for Construction
136,825.71
Signage
62,725.00
Red River Credit CD 332
102,824.08
Liberty CD 59873
33,536.99
Liberty CD 6238
51,253.42
Farmer's CD 0144
50,207.66
FF Money Market 37109
99,031.47
FBT CD 5704863
141,183.13
Total Current Assets 1,008,126.99
Due From VCC2,,77 _ __..........2..78.66
Total Other Assets 2,778.66
Total Assets $ 1,010,905.65
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 1,281.47
Payroll Liabilities 1 307.13
Total Current Liabilities �. _ 2,58860
NET ASSETS
Retained Earnings 963,959.08
Net Income (Loss) 44,357.97
Total Net Assets 1,008,317.05
Total Liabilities and Net Assets $ 1 010,905.65
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
REVENUE
Motel Tax
R.V. Hook Up
Misc Income
Rent
Refunded Deposits
Tower Lighting
Total Revenue
Gross Profit
OPERATING EXPENSES
Branding/Marketing Exp
Bank Service Charge
Communications
Office Expense
Payroll Expenses
Payroll Tax Expense
Marketing / Advertising
Audit
Bookkeeping
Electricity
Water
Gas
Trash Disposal
Intown Auto Exp Allowance
Out of Town Travel
903.Concert Series
Chamber Management
Eiffel Tower Lighting/Maint
Building Maint./Spls/Equip
Security
Staff Ins./Retirement
Building Insurance
General Liability
Workers Comp. Insurance
Directors & Officers
Misc Expenses
Ground Maintenance
Capital Improvements
Total Operating Expenses
Operating Income (Loss)
OTHER INCOME
Interest Income
Total Other Income
Other Expenses
Total Other Expenses
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 7 Months Ended April 30, 2024
7 Months Ended 7 Months Ended
Apr 30, 2024 Apr 30, 2024 Variance
Actual Budget
% of Budget Annual Budget
$ 233,530.07. $
212,500.00 $
21,030.07
109.96%
$ ' 425,000.00
7,149.47
6,000.00
1,149.47
119.16%
7,250.00
0.00
0.00
'0.00
0.00%
850.00
7.3,580.67
73,550.00
30.67
100.04;%
95,000.00
(10,730.00)
(10,930.00)
200.00'
98.17%
(14,000.00)
200.00 _...._„m-.
200.00 _
_....... 0:00
100.00%
400.00
303,730.21
281,320.00
22,410.21
107.97 %'
51450000
303.730.21
281,320-00
22,410.21
107.97%
514,500.00
750.00
750.00
0.00
100.00%
5,000:00
375.67
294.00
81.67
127.76%
- 500.00
2,114.18
3,500.00
(1,385.82)
60.41 %
6,000.00
498.76
2,918.00
(2,419.24)
17.09%
5,000.00
65,377.20
75,380.00
(10,002.80)
86.73 %
129,220.00
5,007.42
5,958.75
'(951.33)
84.03%
10,215.00
346.50
350.00
(3.50)
99.00%
10,000.00
0.00
0.00
0.00
0.00%
4,000.00
4,334.75
4,085.00
249.75
106.11 %
7,000.00
27,268.46
24,250.00
3,018.46
112.45%
40,000.00
6,486.14
4,665.00
1,821:14
139.04%
8,000.00
4,988.28
4,925.00
63.28
101.28%
6,000.00
2,383.17
2,91'9.00
(535.83)
81.64%
5,000.00
1,750.00
1,750.00
0.00
100.00%
3,000:00
0.00
0.00
0.00
0.00%
1,500.00
0.00
0.00
0.00
0.00%
25,000.00
25,000.00
25,000.00
0.00
100.00%,
25,000.00
0.00
0.00
0.00
0;00 %
1,000.60
69,965.98
70,100.00
(134.02)
99.81 0/.
100,000.00
1,032.45
1,050.00
(17.55)
98.33%
6,500.00
4,560.94
5,325.25
(764.31)
85.65%
9,129.00
5,663.00
6,000.00
(337.00)
94.36%
6,000.00
4,080.53
5,000.00
(919.47)
81.61 %
5,000.00
581.26
1,400.00
(818,74)
41.52%
1,400.00
0.00
0.00
0.00
0.00%
2,000.00
311.86
330.00
(18.14)
94.50%
1,500.60
4,510.00
4,956.00
(446,00)
91.00%
8,500.00
25 448.96
.m_._ .` ...._
....25,000.00
448,96
....._.........._
µµw101.80 %
_mm82„436.00
262,835.51
275 906.00
(13070.49)
95.26%
513;900.00
40,894.70
5,414.00
35,480.70
755.35%
600.00
3„463.27
1 4 456.00
2,007.27
...231.86%
2 500.00
.I
3,46327
.1,456.00 �
2,007.27 _.000
237.86%
2,500.00
0.00
0.00
0.00
0.60%
0.00_
Net Income (Loss) $ 44,357,97 $ 6,870.00 $ 37,487.97 645.68% $ 3,100.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended April 30; 2024 and 2023 and 7 Months Ended April 30, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
7 Months Ended
Apr 30, 2024
Apr 30, 2024
Apr 30, 2023
Apr 30, 2023
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
250.00'
Motel Tax
0.00
0.00
0.00
'227,530.78
R.V. Hook Up
1,351.96
250.00
1,222.20
4,502.71
Misc Income
0.00
0,00
0.00
100.00
Rent
14,351.96
14,350.00
7,189.65
77,420.99 .
Refunded Deposits
(130.00)
(130,00)
(1,900.00)
(9,456.00)
Tower Lighting
_._ 0.00
_ 0,00„
.� mmm..0.00
100.00
Total Revenue
2
15 573 9.....
14,470.00
-
6,511.85
_...__� ...._�,_
300,448.48
_.-
Operating Expenses
Bank Service Charge
37.31
42; 00
13.07
103.85
Communications
344.88
500.00
502.61
3,002.34
Office Expense
82.00
416.00
135.87
789.11
Payroll Expenses
8,698.67
10,768.00
9,1590.91
69,353.79
Payroll Tax Expense
663.94
851.25
746.21
5,331..69
Marketing / Advertising
0.00
0.00
0.00
1,090.99
Bookkeeping
581.25
583.00
0.00
3,69.5.84
Electricity
6,360.13
3,150.00
2,546.67
20,369.72
Water
644.01
667.00
406.21
6,292.88
Gas
264.76
250.00
355.16
4,989.00
Trash Disposal
423.32
417.00
340.86
2,045,16
Intbwn Auto Exp Allowance
250.00
250.00
250.00
1,750.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building Maint./Spls/Equip
2,242.83
2,300.00
1,164.56
44,497.76
Security
58.95
60.00
58.95
641.65
Staff Ins.lRetirement
639.42
760.75
543.40
4,421.35
General Liability
0,00
0.00
0.00
3,699.65
Workers Camp. Insurance
0.00
0.00
0.00
828.92
Directors & Officers
0.00
0.00
0.00
1,559.66
Misc Expenses
0.00
0.00
19,99
173.82
Ground Maintenance
0.00
7.08.60
1,181.55
5,025.21
Bicycles & Related Expensesmm.
0 00
_, Om00
00.0.
. ___ _ .e_
. 7887.07.0,
Total Operating Expenses
21,291.47
21,723.00
17,956.02205;449.46
Operating Income (Loss)5(
717.55,E
7,253.00
Q11,444.1794999.02
Other Income
Interest Income
wIT_ __ 195.61
208.00
460.
...6
0 . _
_ .m.Wv..31 3
Total Other Income
195.61
208.00
..._.460.98
2,303.23
Other Expenses
City of Paris for Construction
, _ 0.00„
0.00
0.00
_.. 207,114.99
Total Other Expenses0.00
0.00
_.._�
_ 000
207,114,99
Net Income (Loss)
$ 1�0 983 19)
$ _ 109,812:74)
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
May 31, 2024
ASSETS
Love Civic Center
$ 311,785.00
Reserved for Construction
136,825.71
Signage
62,725.00
Red River Credit CD 332
102,824.08
Liberty CD 59873
33,5$6.99
Liberty CD 6238
51,253.42
FF Money Market 37109
99,161.39
Farmers CD 6704863
141,183.13
Farmers CD 0144
50,207.66
Total Current Assets
989,502.38
Other Assets
Returned Checks Receivable
660.00
Due From VCC
119,233.04
Total Other Assets 119,893.04
Total Assets $11,11.. 1.109,395.42
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 1,879.27
Payroll Liabilities 1,390.08
Total Current Liabilities 3,259.35
NET ASSETS
Retained Earnings 963,959.08
Net Income (Loss) 142,166.99
Total Net Assets1,106 12 6.07
Total Liabilities and Net Assets $ 111091395.42
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
REVENUE
Motel Tax
R.V. Hook Up
Misc Income
Rent
Refunded Deposits
Tower Lighting
Total Revenue
Gross Profit
OPERATING EXPENSES
Branding/Marketing Exp
Bank Service Charge
Communications
Office Expense
Payroll Expenses
Payroll Tax Expense
Marketing / Advertising
Audit
Bookkeeping
Electricity
Water
Gas
Trash Disposal
Intown Auto Exp Allowance
Out of Town Travel
903 Concert Series
Chamber Management
Eiffel Tower Lighting/Maint
Building Maint./Spls/Equip
Security
-Staff Ins./Retirement
Building Insurance
General Liability
Workers Comp. Insurance
Directors 8 Officers
Misc Expenses
Ground Maintenance
Capital Improvements
Total Operating Expenses
Operating Income (Loss)
OTHER INCOME
Interest Income
Total Other Income
Other Expenses
Total Other Expenses
Net Income (Loss)
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 8 Months Ended May 31, 2024
8 Months Ended
8 Months Ended
May 31, 2024
May 31, 2024
Actual
Budget
$ 349,871.93
$ 318,750.00
8,827.40
6,250.00
0.00
0.00
78,656.68
78,850.00
(12,730.00)
(11,544.00)
200.00
200.00
424,826.01 392,506.00
Variance % of Budget Annual Budget
31,121.93
109.76% $
425,000.00
2,577.40
141.24%
7,250.00
0.00
0.00%
850.00
(193.32)
99.75%
95,000.00
(1,186.00)
110.27%
(14,000.00)
0.00
100.00 %
400.00
32,320.01 108.23 % ___'5I4,500.00
424&:k6_01.
392j506_00
32,320 01
108.23%
514 500.00
750.00
750.00
0.00
100.00%
5,000:00
444.50
336.00
108.50
132.29%
500.00
2,687.54
4,000.00
(1,312.46)
67.19%
6,000.00
852.89
3,334.00
(2,481.11)
25.58%
5,000.00
74,766.13
86,148.00
(11,381.87)
06.79%
129,220.00
5,728.10
5,810.00
(1,081.90)
84.11 %
10,215.00
445.50
450.00
(4.50)
99.00%
10,000.00
0.00
0.00
0.00
0.00%
4,000.00
5,132.66
4,668.00
464.66
109.95%
7,000.00
28,436.09
27,400.00
1,036.09
103.78%
40,000.00
7,031.82
5,332.00
1,699.82
131.88%
8,000.00
5,154.65
5,140.00
14.65
100.29%
6,000.00
3,229.81
3,335.00
(105.19)
96.85%
5,000.00
2,000.00
2,000.00
0.00
100.00%
3,000.00
0.00
0.00
0.00
0.00%
1,500.00
0.00
0.00
0.00
0.00%
25,000.00
25,000.00
25,000.00
0.00
100.00%
25,000.00
0.00
0.00
0.00
0.00%
1,000.00
75,119.76
76,100.00
(980.24)
98.71 %
100,000.00
1,091.40
1,110.00
(18.60)
98.32%
6,500.00
5,200.36
6,086.00
(885.64)
85.45%
9,129.00
5,663,00
6,000.00
(337.00)
94.38%
6,000.00
4,080.53
5,000.00
(919.47)
81.61 %
5,000.00
581.26
1,400.00
(818.74)
41.52%
1,400.00
0.00
0.00
0.00
0.00%
2,000.00
364.62
380.00
(15.38)
95.95%
1,500.00
7,260.00
5,664.00
1,596.00
128.18%
8,500.00
25,448.96 _ .......
25,000,00 _._..,
448.96
101.80%
82,436.00
286 469.58 LL.
301 443.00
(14,973.42
95.03 %
513,900.00
138 356.43
91,063.00
47,293.43
151mm93 %
600.00
3,810.56
1,664.00
m mmm 2,146.56
229.00µ %
2,500.00
3,810.56
_ 1,664.00
2,146.56
229.00%
2,500.00
0.00
0.00
0.00
0.00%
0.00
$ 142166 99 $
92,727-00 $
49,439.99
153.32% $
3,100 00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended May 31, 2024 and 2023 and 8 Months Ended May 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
8 Months Ended
May 31, 2024
May 31, 2024
May 31, 2023
May 31, 2023
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
250.00
Motel Tax
116,341.86
106,250.00
106,131.73
333,662.51
R.V. Hook Up
1,677.93
250.00
2,053.52
6,556.23
Misc Income
0.00
0.00
0.00
100.00
Rent
5,326.98
5,300.00
11,110.00
88,530.99
Refunded Deposits
(2,000.00)
(614.00)
(1,800.00)
(11,256.00)
Tower Lighting
0.00
0.00.
0.00mmmmmITIT
100.00
Total Revenue
121,346.77
111x186 00
117,495.25
s_ �
417943.73
,
_m m_ „
Operating Expenses
Bank Service Charge
68.83
42.00
261.20
365.05
Communications
573.36
500.00
384.49
3,386.83
Office Expense
354.13
416.00
274.18
1,063.29
Payroll Expenses
9,388.93
10,768.00
8,376.94
77,730.73
Payroll Tax Expense
720.68
851.25
638.38
5,970.07
Marketing / Advertising
99.00
100.00
3,625.00
4,715.99
Bookkeeping
797.91
583.60
956.75
4,652.59
Electricity
3,957.43
3,150.00
2,659.81
23,029.53
Water
545.68
667.00
362.62
6,655150
Gas
166.37
215.00
0.00
4,989.00
Trash Disposal
846.64
416.00
340.86
2,386.02
Intowri Auto Exp Allowance
250.00
250.00
250.00
2,000.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building Maint./Spls/Equip
5,887.95
6,000.00
2,151.42
46,649.18
Security
58.95
60.00
3,188.75
3,830.40
Staff Ins./Retirement
639.42
760.75
713.00
5,134.35
Building Insurance
0.00
0.00
11,517.16
11,517.16
General Liability
0.00
0.00
0.00
3,699.65
Workers Comp. Insurance
0.00
0.00
0.00
82B.92
Directors & Officers
0.00
0.00
0.00
1,559.66
Misc Expenses
52.76
50.00
165.54
339.36
Ground Maintenance
2,750.00
708.00
620.00
5,645.21
Bicycles & Related Expenses
0.00
.mm... ....m. 0.00
0.00
787.07
Total Operating Expenses
27,158.04
25,537.00
36,486.10
241,935.56
Operating Income (Loss)
94,188.73
_IT 85,649.00
___811',009.15
176 008.17
Other Income
Interest Income
347.29
208.00
_--_ 288.57,
mm. .. 2591.80
Total Other Income347.29
_ 208.00
288.57
2,591.80
Other Expenses
City of Paris for Construction
0.00
0.00
27,655 48„
ITw 234„770.47
Total Other Expenses
0.130
0.00
w 27,655.48
234 770.47
Net Income (Loss)
$ 94,535.02
$ 85,857.00
$ . 53,642.24
m 5 170.50
(,.fi. �.m..._...
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
June 30, 2024
ASSETS
Love Civic Center
$ 418,456.23
Reserved for Construction
136,825.71
Signage
62,725.00
Red River Credit CD 332
107,343.53
Liberty CD 59873
33,933.92
Liberty CD 6238
51,253.42
FF Money Market 37109
99,230.75
Farmers CD 0085
149,010.12
Farmers CD 0144
50,207.66
Total Current Assets 1„108986.34
Other Assets
Returned Checks Receivable 660.00
Due From VCC 2,665.15
Total Other Assets 3„325.15
Total Assets $ 1,112,311.49
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 112.65
Payroll Liabilities1 ,404.96
Total Current Liabilities 1,517.61
NET ASSETS
Retained Earnings 963,959.08
Net Income (Loss) 146,834.80
Total Net Assets 1,110,793.88
Total Liabilities and Net Assets $ 1,112,311.49
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurancc is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 9 Months Ended June 30, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
9 Months Ended
9 Months Ended
Jun 30, 2024
Jun 30, 2024
Variance
% of Budget
Annual Budget
Actual
Budget
REVENUE
Motel Tax
$ 349,871.93
$ 318,750.00
$ 31,121.93
109.76%
$ 425,000.00
R.V. Hook Up
10,403.32
6,500.00
3,903.32
160.05%
7,250.00
Misc Income
0.00
0.00
0.00
0.00%
850.00
Rent
87,641.68
87,850.00
(208.32)
99.76%
95,000.00
Refunded Deposits
(14,130.00)
(12,158.00)
(1,972.00)
116.22 %
(14,000.00)
Tower Lighting
_ 200.00
..._.........�. m.200.00 .
.... ...............................0.„.00100..00
%
.� .....�_4.00..00
Total Revenue
433,986.93
.401,142.00
32,844.93
108,19 %
514,500.00
Gross Profit
433,986.93
401,142.00
32,844.93
108.19%
514,500.00
OPERATING EXPENSES
Branding/Marketing Exp
750,00
750.00
0.00
100.00%
5,000.00
Bank Service Charge
531.07
377.00
154.07
140.87%
500.00
Communications
3,102.43
4,500.00
(1,397.57)
68.94%
6,000.00
Office Expense
852.89
3,750.00
(2,897.11)
22.74%
5,000.00
Payroll Expenses
83,758.08
96,916.00
(13,157.92)
86.42%
129,220.00
Payroll Tax Expense
6,416.16
7,661.25
(1,245.09)
83.75%
10,215.00
Marketing / Advertising
495.00
500.00
(5.00)
99.00%
1,000.00
Audit
0.00
0.00
0.00
0.00%
4,000.00
Bookkeeping
5,780.59
5,251.00
529.59
110.09%
7,000.00
Electricity
28,436.09
30,550.00
(2,113.91)
93.08%
40,000.00
Water
7,775.78
5,999.00
1,776.78
129.62 %
8,000.00
Gas
5,295.55
5,355.00
(59.45)
98,89%
6,000.00
Trash Disposal
3,653.13
3,751.00
(97.87)
97.39%
5,000.00
Intown Auto Exp Allowance
2,250.00
2,250.00
0.00
100.00%
3,000.00
Out of Town Travel
0.00
0.00
0.00
0.00%
1,500.00
903 Concert Series
0.00
0.00
0.00
0.00%
25,000.00
Chamber Management
25,000.00
25,000.00
0.00
100,00%
25,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
1,000.00
Building Maint./Spls/Equip
82,383.88
83,400.00
(1,016.12)
98.78%
109,000.00
Security
1,150.35
1,170.00
(19.65)
98.32 %
6,500.00
Staff Ins./Retirement
5,868.39
6,846.75
(978.36)
85.71 %
9,129.00
Building Insurance
0.00
6,000.00
(6,000.00)
0.00%
6,000.00
General Liability
4,080.53
5,000.00
(919.47)
81.61 %
5,000.00
Workers Comp. Insurance
581.26
1,400.00
(818.74)
41.52%
1,400.00
Directors 8, Officers
2,121.00
2,000.00
121.00
0.00%
2,000.00
Mise Expenses
364.62
380.00
(15.38)
95.95%
1,500.00
Ground Maintenance
7,900,00
6,373.00
1,527.00
123.96%
8,500.00
Capital Improvements
25448.96
.....2
255,,00.00
_ _.. 00
w 448.96
101.80%
82,436.00
Total Operating Expenses
IT�303,995.76
.330,180.00(26,184.24)92.07
%
513,900.00
Operating Income (Loss)
129,991.17
70,962.00
._.. _ _�...._
59 029.17
...�_ 1...j
�. 183.18 %
600.00
OTHER INCOME
Interest Income
µµµµwww 16w843.63
1,873.00
14,970.63
_ 89929%
2,500.00
Total Other Income
16,843.63
.. 1,873.00
14,970.63
899,29%
1,500.00
Other Expenses
Total Other Expenses
0.00�u
0.00
0.00
0.00%
0.00
(Loss)
Net Income Loss
$ 146,834.80
$ 72,835.00
73,999:80
201.6
,0 %
$ 3„100.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended June 30, 2024 and 2023 and 8 Months Ended May 31, 2023
Net Income (Loss) Sg (6 348 Y2 $ 17,892.00 $�� 1Q 0,827 30 S ww66,997.80
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
9 Months Ended
Jun 30, 2024
Jun 30, 2024
,Jun 30, 2023
Jun 30, 2023
Actual
Budget
Actual
Acutal
Revenue
Catering
0.00
0.00
0.00
250.00
Motel Tax
0.00
0.00
0.00
333,662.51
R.V. Hook Up
1,575.92
250.00
623.41
7,179.64
Misc Income
0.00
0.00
0.00
100.00
Rent
8,985.00
9,000.00
6,711.17
95,242.16
Refunded Deposits
(1,400.00)
(614.00)
(400.00)
(11,656.00)
Tower Lighting
0.00
0.00
0.00
_.� 100.00
Total Revenue
_ 9,160.92_
8,636.00
yr 01, 6,934.58
424,878.31
Operating Expenses
Bank Service Charge
86.57
41.00
14.94
379.99
Communications
414.89
500.00
338.94
3,725.77
Office Expense
0.00
416.00
265.20
1,328.49
Payroll Expenses
8,991.95
10,768.00
9,230.33
86,961.06
Payroll Tax Expense
688.06
851.25
708.54
6,678.61
Marketing / Advertising
49.50
50.00
0.00
4,715.99
Bookkeeping
647.93
583.00
521.25
5,173.84
Electricity
0.00
3,150.00
2,808.35
25,837.88
Water
743.96
667,00
400.88
7,056.38
Gas
140.90
215.00
283.30
5,272.30
Trash Disposal
423.32
416.00
391.97
2,777.99
Intown Auto Exp Allowance
250.00
250.00
250.00
2,250.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building Maint./Spls/Equip
7,264.12
7,300.00
1,984.82
48,634.00
Security
58.95
60.00
0.00
3,830.40
Staff Ins./Retirement
668.03
760,75
631.60
5,765.95
Building Insurance
0.00
0.00
0.00
11,517.16
General Liability
0.00
0.00
0.00
3,699.65
Workers Comp. Insurance
0.00
0.00
0.00
828.92
Directors & Officers
0.00
0.00
0.00
1,559.66
Misc Expenses
0.00
0.00
31.41
370.77
Ground Maintenance
640.00
709.00
620.00
6,265.21
Bicycles & Related Expenses-
.. 0.00
O.OD
........ �
0.00
�..._..........
......, � �.. 787.07
Total Operating Expenses
21,068.18
� 26,737.00
18,48153
260,417.09�
Operating Income (Loss)
.26J
(18,101.00
_ _ 11�546.95�
164,461.
Other Income
Interest Income
5,559.04,
. _.._. 209.00
....._..._n„
719 65
_. e_. 311.,4
Total Other Income
5,559.04
209.00
719.65
3,311.45
Other Expenses
City of Paris for Construction
_ 0.00
0,00
....._ 0.00
w 234m 770.47
Total Other Expenses
_, 0.00_
0.00
0.00
234,770.47
Net Income (Loss) Sg (6 348 Y2 $ 17,892.00 $�� 1Q 0,827 30 S ww66,997.80
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
VCC Quarterly Reports for April, May, and June, 2024
APRIL
April 5" and 6' - Paris Steak Wars - at South Main Iron
Room Nights: 70 Budgeted Line Item
April 20 - 2023 APF/AAPF Texas Cup Power Lifting Championships at Love Civic Center
Room Nights: 17 Funded: $1725.00
April 13th - Paris Texas Wine fest - Downtown Paris
Room Nights: 20 Funded: $1750.00
April 13' - PTX On Level 2 at Love Civic Center
Room nights 32 Funded: $2040.00
MAY
May 3rd and 4th - Slade Baker Memorial Crawfish Cook -Off - at South Main Iron
Room Nights: 20 Funded: $1650.00
May 4th - "Hell of North Texas" Gravel Grind Mountain Bike Race
Room Nights: 35 $1500.00
May 4th - Uncle Jesse Big Bass Classic Fishing Tournament
Room Nights: 20 + Funded: $1750
May 31d and 4th -Slade Baker Memorial Crawfish Cook -Off -at South Main Iron
Room Nights: 20 Funded: $1650.00
May 4th and 5th - SDBA Boat Race - Paris Texas Test and Tune
Room Nights -102 Funded: $1500.00
May 10th and 11th - "Eiffel in Love with Quilts" Quilt Show at Love Civic Center
Room Nights: 76
Funded: $2450.00
May 19th, 20th, and 21St -ASA Western Division Archery Tournament at Love Civic Center
Room Nights: 250 +
Line Item Budgeted
May 24th thru 26th - Jettribe Jet Ski Race at Lake Crook
Room Nights: 70
JUNE
Line Item Budgeted
June 91h and 10th- North East Texas Classic Car Show at Love Civic Center and Ball Park
Pavilion
Room Nights: 24 Funded: $1500.00
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
April 30, 2024
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5269
First Federal CD 8703 -NH
Credit Union of Texas 6406- NH
LNB CD 25490
Total Current Assets
OTHER ASSETS
Due From Not Hot Checking
Due From COC
Due From Hot Checking
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Due to Hot Checking
Due to Not Hot Checking
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 158, 038.28
265,262.94
218,543.58
50,000.00
50,818.95
52,238.30
794902.06
3,295.57
184.63
021.95
4,502.15
799,404.20
$ 3,594.90
2,778.66
3,295.57
1,021.95
633.86
11,324.94
733,596.78
54,482.48.
788,079.26
$ 799,404.20
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 7 Months Ended April 30, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
7 Months Ended
7 Months Ended
Apr 30, 2024
Apr 30, 2024
Variance
% of Budget
Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 467,060.14
$ 425,000.00 .$
42,060.14
109.90%
$ 850,000.00
Hot Money Interest
1 397 10
,
5„
-..,81.00. ..
816.10
°
. 240.46 0
000.00
1„, 00.0 ..
Total Revenue
468,457.24
425,581.00
42,876.24
110.07 /°
851,000.00
Operating Expenses
Postage
236.56
235.00
1.56
100.66%
750.00
Misc Expenses
809.66
730.00
79.66
110.91 %
730.00
General Liability
0.00
0.00
0.00
0.00%
2,000.00
D &0 Insurance
0.00
0.00
0.00
0.00%
1,700.00
Worker's Comp
646.90
1,000.00
(353.10)
64.69%
1,000.00
Staff Ins:/Retirement
3,954.01
5,365.00
(1,410.99)
73,70%
91200.00
Meetings & Hosting
21.64
500.60
(478.36)
4.33%
.500.00
Chamber Management
25,000.00
25,000.00
0.00
100.00%
50,000.00
Out of Town Travel
442.15
360.00
82.15
122,82%
3,000.00
Intown Auto/Exp Allowance
1,400.00
1,750.00
(350.00)
80.00%
3,000.00
Membership Dues/Sub.
1,725.00
1,825,00
(100.00)
94.52%
6,800.00
Audit
0.00
0.00
0.00
0,00%
3,000.00
Bookkeeping
4,334.75
4,081.00
253.75
106.22%
7,000.00
Payroll Expenses
50,858.14
51,331.00
(472.86)
99.08%
88,000.00
Payroll'Tak Expense
3,997.92
4,039.00
(41.08)
98.98%
6,920.00
Office Expense
1,563.32
1,585.00
(21.68)
98,63 %
3,000.00
Communications
1,234.46
2,335.00
(1,100.54)
52.87%
4,000.00
Historical Museum
3,500.00
3,500.00
0.00
100.00%
3,500.00
Bank Service Charge
422.82
294.00
128.82
143.82%
500.00
Motel Tax Transferred to LCC
233,530,07
212,500.00
21,030.07
109.90%
425,000.00
Marketing / Advertising
29,877.18
29,025.00
852.18
102.94%
87,000:00
Chaparral Square Dancers
65,66
65.00
0:66
101.02%
2,100.00
Tour de Paris Exp
1,185,66
1,200.00
(14.34)
98.81 %
32,000.00
ASA
0,00
0.00
0.00
0.00%
15,000.00
SDBA Boat Races
100,00
100.00
0.00
100.00%
7,000.00
TMBRA Bicycle Race Exp
7,182,98
7,400.00
(217.02)
97.07%
14;000.00
Red Bull Qualifier Exp
2,994,64
0.00
2,994.64
0,00%
0.00
Pump Track Event
6,414.79
4,300.00
2,114.79
149.18%
6,000.00
Branding Dispovery
750,00
750.00
0.00
100.00 %
5,000.00
Jettribe Expense
0,00
0.00
0.00
0.00%
10,000.00
Eclipse Expense
301.00
0.00
301.00
0:00 %
0.00
Steak Wars
0.00
0.00
0.00
0.00%
10,000.00
Events Promotion / Funding
44,060.00
45,175.00
(1,115.00)
97.53%
60,000.00
Arts,Allbcation
7,000.00
7,000.00
0.00
100.00%
7,000:00
Rent to COC
7,000.00
7,000.0 m
0 _.....
_ 0.00
_ 100.00%
ITIT _12 000.00
Total Operating Expenses09.31
440,6..
418,445.00
22,164.31
. _ . 105.30 %
886,700.00
-
Operating Income (Loss)
27,847.93
7136 00
20,711,93
�„
390.25 %
35,700.00'
0
NOT -HOT INCOME
Trolley / Historical
7,620.37
5,000.00
2,620.37
152.41 %
5,000.00
Tour de Paris Income
10,107.19
10,100.00
7.19
100.07%
50,000.00
ASA Indoor Archery Event
0.00
0.00
0.00
0.00%
1,500.00
TMBRA Bicycle Race
14,122.80
14,000.00
122.80
100.88%
14,000.00
Pump Track Event Income
1,645.00
1,000.00
645.00
164.50%
1;000.00
Prospective Event Income
0.00
0.00
0.00
0.00 %
50,000.00
Souvenir Sales
4,653.18
4,000.00
653.18
116.33%
4,000.00
Interest Income
1,501.99.
mw ....._ 581..00
920.99
.
2 /0
258.52
... .- .... °
0
1, -� ,.�0..
Total Not -Hot Income
39,650.53
34,681.00
4 969w.m 53
.... 114.33 %
µJ 126,500.00
_ _
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 7 Months Ended April 30, 2024
NOT -HOT EXPENSES
(327.21)
Credit Card Fees
837.79
Trolley Driver
1,120.00
Trolley Expenses
2,543.90
Trolley Insurance
1,310.60
Souvenir Exp
2,988.12
903 Sunset Concert Series Exp
3,295.57
Misc NH Expense
920.00
Prospective Event Exp
0 00
Total Not -Hot Expenses
w„ 13,015.98
Net Income (Loss) $
54,482.48
11165.00
(327.21)
71.91 %
2,000.00
1,050.00
70.00
106.67%
2,500.00
2,605.00
(61.10)
97.65%
5,000.00
1,225.00
85.60
106.99%
2,100.00
2,975.00
13.12
100.44 0/b
4,000.00
0.00
3,295.57
0,00%
25,000.00
0.00
920.000.00%
..
0.00
0.00
0..00
0.00%
_
50 000.,0.0.
9,020.00
3,995,98
144.30%
90,600.00
32 797.00 $
21,685 48
166.12%
200.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended April 30, 2024 and 2023 and 7 Months Ended April 30, 2023
1 Month Ended
1.Month Ended
1 Month Ended
7 Months Ended
Apr 30, 2024
Apr 30, 2024
Apr 30, 2023
Apr 30, 2023
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 455,061.54
Hot Money Interest
_10.90
_ _83.00
.... 565.44
IT_ _ 2,673 84
Total Revenue
10.90
83.00
565.44
457,735.38
OPERATING EXPENSES
Postage
7.09
10.00
11,65
67.12
Misc Expenses
35.00
0.00
0.00
72.60
D & O Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
0,00
0.00
599.85
Staff Ins./Retirement
566.42
767.00
485.14
3,958.44
Meetings & Hosting
0.00
0.00
0.00
248.43
Chamber Management
0.00
0.00
0.00
25,000.00
Out of Town Travel
0.00
0.00
0.00
2,161.69
Intown Auto/Exp Allowance
200.00
250.00
200.00
1,400.00
Membership Dues/Sub.
75,00
75.00
275.00
2,310.00
Bookkeeping
581.25
583.00
0,00
3,695.83
Payroll Expenses
7,136.52
7,333.00
6,722.22
50,082.25
Payroll Tax Expense
540.78
577.00
509.30
3,879.35
Office Expense
160.49
160.OD
418.49
1,485.36
Communications
183.85
333.00
341.59
2,260.63
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
58.05
42.00
7.46
59.68
Motel Tax Transferred to LCC
0.00
0.00
0.00
227,530.78
Marketing / Advertising
4,000.00
4,000.00
2,284.50
24,853.35
Chaparral Square Dancers
0.00
0.,00
0.00
(172.50)
Tour de Paris Exp
335.66
350.00
305.95
480.95
ASA Indoor Archery Event Exp
0.00
0.00
0.00
1,478.13
SDBA Boat Races
100.00
100.00
0.00
0.00
TMBRA Bicycle Race Exp
2,741.12
2,700.00
0.00
13,524.75
Red Bull Qualifier Exp
1,846.30
0.00
805.OD
1,566.24
Branding Discovery
0.00
0.00
0.00
3,083.33
Events Promotion / Funding
10,245.00
10,250.00
1,637.50
29,448.24
Arts Allocation
0.00
0.00
0.00
7,000.00
Rent to COC1,000.0
1,000.00
0
� 1,000.00
0
_......�. ..._....�.
0
�m�._7,_00.00
Total Operating Expenses
29,812 53
28,530.00,y_
�
418,134.17
Operating Income (Loss)
(29,801 63}
..._ 128,447.00)
� (4,438.3
39,601.21
NOT -HOT INCOME
Trolley / Historical
150.00
0.00
150.00
7,400.00
Tour' de Paris Income
4,500.00
4,500.00
11,850.00
22,515.00
ASA Indoor Archery Event
0.00
0.00
0.00
1,250.00
TMBRA Bicycle Race
0.00
0.00
305.00
17,830,00
Pump Track Event Income
0.00
0.00
600.00
5,600.00
Souvenir Sales
1,156.63
275.00
160.54
2,056.43
Interest Income_
..........�._._154•90
..... - ..................8300
178.56
.7
..._. 9 6.55
Total Other Income
www6,961.63
mmmm IT 4,858.00
1.3 244-10
57,647-98-
7,647.98NOT-HOT
NOT-HOTEXPENSES
Not -Hot Events
0.00
0.00
2,985.00
2,985.00
Credit Card Fees
0.00
167.00
221.07
1,746.45
Trolley Driver
0,00
0.00
0.00
1,617.00
Trolley Expenses
348.75
350.00
0.00
1,544.18
Trolley Insurance
186.48
175.00
190.65
1,338.75
Souvenir Exp
_.. mm.._ 584.44
550 00
_
_p 0.00
y 690.60
Total Not -Hot Expenses
.._.. _,,,,,1,119.67
0
1,242.00
mm� 3,396.72
9,921.98
Net Income (Loss)
$ (24 959.7
$ X24 831 00}
$ _ r4 590 98}
$ 87 327.21
Financial statement preparation service provided by Malnory,
McNeal & Company
PC, CPAs in accordance with professional
standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor $ Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
May 31, 2024
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5269
First Federal CD 8703 -NH
Credit Union of Texas 6406- NH
LNB CD 25490
Total Current Assets
OTHER ASSETS
Due From COC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 356,087,28
263,320.76
220,622.25
51,500.95
50,818.95
52„238.30
994,588.49
135,77
135.77
$ 994,724.26
$ 12,772.83
119,233.04
672.30
132,678.17
733,596.78
128,449.31
862„046.09
724.26
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted.and no assurance is provided
Revenue
Hotel / Motel Occupancy Tax
Hot Money Interest
Total Revenue
Operating Expenses
Postage
Misc Expenses
General Liability
D & O Insurance
Worker's Comp
Staff Ins.lRetirement
Meetings & Hosting
Chamber Management
Out of Town Travel
Intown Auto/Exp Allowance
Membership Dues/Sub.
Audit
Bookkeeping
Payroll Expenses
Payroll Tax Expense
Office Expense
Communications
Historical Museum
Bank Service Charge
Motel Tax Transferred to LCC
Marketing / Advertising
Chaparrai Square Dancers
Tour de Paris Exp
ASA
SDBA Boat Races
TMBRA Bicycle Race Exp
Red Bull Qualifier Exp
Pump Track Event
Branding Discovery
Jettribe Expense
Eclipse Expense
Steak Wars
Events Promotion / Funding
Arts Allocation
Rent to COC
Total Operating Expenses
Operating Income (Loss)
NOT -HOT INCOME
Trolley / Historical
Tour de Paris Income
ASA Indoor Archery Event
TMBRA Bicycle Race
Pump Track Event Income
Prospective Event Income
Souvenir Sales
Interest Income
Total Not -Hot Income
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 8 Months Ended May 31, 2024
8 Months Ended 8 Months Ended
May 31, 2024 May 31, 2024 Variance % of Budget Annual Budget
Actual Budget
$ 699,743.86 $ 637,500.00 $ 62,243.86 109,76% $ 850,000.00
3,486.21 _ 664.00 2,822.21 m. 525.03 % w w 1,000.00
®
703,230.07 638,164.00 65,066.07 110.20% 851,000.00
246.00
2,165.66
2,000.00
0.00
646.90
4,527.44
21.64
37,500.00
505.23
1,600.00
1,725.00
0.00
5,132.67
58,134.90
4,549.42
1,852.75
1,601.42
3,500.00
480.87
349,871.93
31,877.18
65.66
2,169.81
2,121.65
100.00
7,182.98
2,994.64
6,414.79
750.00
9,700.00
357.78
10,000.00
40,010.00
7,000.00
8,000.00
604,806.32
_ 98„423.75
7,920.37
11,682.19
0.00
114,122.80
1,645.00
0.00
4,812.95
3,159.90
432343.21
245.00
730.00
2,000.00
0.00
1,000.00
6,132.00
500.00
37,500.00
425.00
2,000.00
1,825.00
0.00
4,664.00
58,664.00
4,616.00
1,885.00
2,668.00
3,500.00
336.00
318,750.00
31,025.00
65.00
2,700.00
2,100.00
100.00
7,400.00
0.00
4,300.00
750.00
10,000.00
0.00
10,000.00
51,175.00
7,000.00
8000.00
582,055.00
__ 56119.00
5,000.00
10,130.00
0.00
14,000.00
1,000.00
0.00
4,000.00
664.00
34,794.00
1.00
100.41 %
750.00
1,435.66
296.67%
730.00
0.00
100.00 %
2,000.00
0.00
0.00%
1,700.00
(353.10)
64.69%
1,000.00
(1,604.56)
73.83%
9,200.00
(478.36)
4.33%
500.00
0.00
100.00%
50,000.00
80.23
118.88%
3,000.00
(400.00)
80.00%
3,000.00
(100.00)
94.52%
6,800.00
0.00
0.00%
3,000.00
468.67
110.05%
7,000.00
(529.10)
99.10%
88,000.00
(66.58)
98.56%
6,920.00
(32.25)
98.29%
3,000.00
(1,066.58)
60.02 °%
4,000.00
0.00
100.00%
3,500.00
144.87
143.12%
500.00
31,121.93
109.76%
425,000.00
852.18
102.75%
87, 000.00
0.66
101.02%
2,100.00
(530.19)
80.36%
32,000.00
21.65
101.03%
15,000.00
0.00
100.00%
7,000.00
(217.02)
97.07%
14,000.00
2,994.64
0.00%
0.00
2,114.79
149.18 %
6,000.00
0.00
100.00%
5,000.00
(300.00)
97.00%
10,000.00
357.78
0.00%
0.00
0.00
100.00%
10,000.00
(11,165.00)
78.18 %
60, 000.00
0.00
100.00%
7,000.00
0.00
100.00%
12,000.00
22,751.32
103.91 %
886,700.00
42,314.75
175.42 %35,700.
2,920.37
1,552.19
0.00
122.80
645.00
0.00
812.95
2.495.90
8,549.21
158.41 °%
115.32 %
0.00%
100.88%
164.50%
0.00%
120.32%
_475.89 %
IT124.57%
5,000.00
50,000.00
1,500.00
14,000.00
1,000.00
50,000.00
4,000.00
1,000.00
126 50
0.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 8 Months Ended May 31, 2024
NOT -HOT EXPENSES
Credit Card Fees
837.79
1,332.00
(494.21)
Trolley Driver
1,120.00
1,050.00
70.00
Trolley Expenses
2,649.33
2,605.00
44.33
Trolley Insurance
1,497.08
1,400.00
97.08
Souvenir Exp
2,997.88
2,985.00
12.88
903 Sunset Concert Series Exp
3,295.57
3,300.00
(4.43)
Misc NH Expense
920.00
.0.00
920.00
Prospective Event Exp
Total Not -Hot Expenses
Net Income (Loss)
0.00 0.00
13,317.65 12,672.00
$ 128,449.31 $ 7823100
0.00
62.90%
106.67%
101.70%
10b.93 %
100.43%
99.87%
0.00%
0.00%
2,000.00
2,500.00
5,000.00
2,100,00
4,000.00
25,000.00
0.00
50,000.00
_ 645.65 105.10
90,600.00
$ 50 21 B 31
164.19% 200.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended May 31, 2024 and 2023 and 8 Months Ended May 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
8 Months Ended
May 31, 2024
May 31, 2024
May 31, 2023
May 31, 2023
Actual
Budget
Actual
Actual
REVENUE
Hotel I Motel Occupancy Tax
$ 232,683.72
$ 212,500.00
$ 212,263.46
$ 667,325.00
Hot Money Interest354.44
��.
83.0 0
.._.
13.80
2,687.64
Total Revenue
_ 233 038.16
212,583.00
212,277.26
670 012.64
OPERATING EXPENSES
Postage
9.44
10.00
29.05
96.17
Misc Expenses
1,356.00
0.00
60.96
133.56
General Liability
2,000.00
2,000.00
0.00
0.00
D & O Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
0.00
0.00
599.85
Staff Ins./Retirement
573.43
767.00
634.11
4,592.55
Meetings & Hosting
0.00
0.00
0.00
248.43
Chamber Management
12,500.00
12,500.00
12,500.00
37,500.00
Out of Town Travel
63.08
65.00
12.29
2,173.98
Intown Auto/Exp Allowance
200.00
250.00
200.00
1,600.00
Membership Dues/Sub.
0.00
0.00
0.00
2,310.00
Bookkeeping
797.92
583.00
956.75
4,652.58
Payroll Expenses
7,276.76
7,333.00
7,134.78
57,217.03
Payroll Tax Expense
551.50
577.00
540.64
4,419.99
Office Expense
289.43
300.00
618.07
2,103.43
Communications
366.96
333.00
223.47
2,484.10
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
58.05
42.00
12.46
72.14
Motel Tax Transferred to LCC
116,341.86
106,250.00
106,131.73
333,662.51
Marketing I Advertising
2,000.00
2,000.00
9,697.50
34,550.85
Chaparral Square Dancers
0.00
0.00
0.00
(172.50)
Tour de Paris Exp
1,319.81
1,500.00
642.22
1,123.17
ASA
2,121.65
2,100.00
3,271.00
3,271.00
ASA Indoor Archery Event Exp
0.00
0.00
0.00
1,478.13
TMBRA Bicycle Race Exp
0.00
0.00
791.00
14,315.75
Red Bull Qualifier Exp
0.00
0.00
1,756.72
3,322.96
Pump Track Event
0.00
0.00
995.31
995.31
Branding Discovery
0.00
0.00
0.00
3,083.33
Jettribe Expense
9,700.00
10,000.00
143.00
143.00
Eclipse Expense
56.78
0.00
0.00
0.00
Events Promotion / Funding
5,950.00
6,000.00
13,324.50
42,772.74
Arts Allocation
0.00
0.00
0.00
7,000.00
Rent to COC
1 000.00
1,000.00
- 1 000.00
._ 8,000.00
Total Operating Expenses
1�84,SS?.87
153,610.00
.56
__160�_ 67 „5__
578„809.73
Operating Income (Loss)
68,505.49
58,973.00
51,601.70
91,202.91
NOT -HOT INCOME
Trolley / Historical
300.00
0.00
600.00
8,000.00
Tour de Paris Income
1,575.00
30.00
5,955.00
28,470.00
ASA Indoor Archery Event
0.00
0.00
0.00
1,250.00
TMBRA Bicycle Race
0.00
0.00
0.00
17,830.00
Pump Track Event Income
0.00
0.00
0.00
5,600.00
Jettribe
0.00
0.00
200.00
200.00
Souvenir Sales
159.77
0.00
163.62
2,220.05
Interest Income156..
_ 96
.,.. 83.00
w, ..__._
� .... 202.33
. ,198.88
1 ..m..._
Total Other Income7,120.95
... 2,191.73
.. 113.00
.��
64 768.93
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor 8r Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended May 31, 2024 and 2023 and 8 Months Ended May 31, 2023
NOT -HOT EXPENSES
Not -Hot Events
0.00
0.00
0.00
2,985.00
Credit Card Fees
0.00
167.00
193.42
1,939.87
Trolley Driver
0.00
0.00
105.00
1,722.00
Trolley Expenses
105.43
0.00
232.99
1,777.17
Trolley Insurance
186.48
175.00
190.65
1,529.40
Souvenir Exp
_......... 9.76 m,......_:......
10.00 .....
0.00
..._:. 690.60
Total Not -Hot Expenses_ITITIT�._
301.67
352.00
722 06
10,644.04
Net Income (Loss)5
$
58 �734A0 $
58,000.59 $
145,3.80
27
Financial statement preparation service provided by Malnory., McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
June 30, 2024
ASSETS
CURRENT ASSETS
HOT Checking
Not HOT Checking
Liberty MM 5269
First Federal CD 8703 -NH
Credit Union of Texas 6406- NH
LNB CD 25490
Total Current Assets
OTHER ASSETS
Due From COC
Total Other Assets
Total Assets
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC
Due to LCC
Payroll Liabilities
Total Current Liabilities
NET ASSETS
Retained Earnings
Net Income
Total Net Assets
Total Liabilities and Net Assets
$ 184, 091.08
265,231.12
220,622.25
51,500.95
50,818.95
52,865.31
825,129.66
231.13
231.13
$ 825„360.79
$ 2,058.65
2,665.15
596.40m
5,320.20
733,596.78
86,443.81
820,040.59
$ 825,360.79
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Revenue
Hotel / Motel Occupancy Tax
Hot Money Interest
Total Revenue
Operating Expenses
Postage
Misc Expenses
General Liability
D & O Insurance
Worker's Comp
Staff Ins./Retirement
Meetings & Hosting
Chamber Management
Out of Town Travel
Intown Auto/Exp Allowance
Membership Dues/Sub.
Audit
Bookkeeping
Payroll Expenses
Payroll Tax Expense
Office Expense
Communications
Historical Museum
Bank Service Charge
Motel Tax Transferred to LCC
Marketing / Advertising
Chaparral Square Dancers
Tour de Paris Exp
ASA
SDBA Boat Races
TMBRA Bicycle Race Exp
Red Bull Qualifier Exp
Pump Track Event
Branding Discovery
Jettribe Expense
Eclipse Expense
Steak Wars
Events Promotion / Funding
Arts Allocation
Rent to COC
Total Operating Expenses
Operating Income (Loss)
NOT -HOT INCOME
Trolley / Historical
Tour de Paris Income
ASA Indoor Archery Event
TMBRA Bicycle Race
Pump Track Event Income
Prospective Event Income
Souvenir Sales
Interest Income
Total Not -Hot Income
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 9 Months Ended June 30, 2024
9 Months Ended 9 Months Ended
Jun 30, 2024 Jun 30, 2024 Variance % of Budget Annual Budget
Actual Budget
$ 699,743.86 $ 637,500.00 $ 62,243.86 109.76% $ 850,000.00
� ...e 5._ D % 1'000.00
41w13,22„ �F. 74800 3,365.22 549.9m
703,85708 _ 6 ..._ 65,609:08 110.28,% 851 000.00
.
249.98
246.34
2,000.00
1,821.00
646.90
5,136.49
21.64
37,500.00
505.23
1,800.00
1,725.00
0.00
5,780.58
64,990.94
5,068.75
1,960.43
1,809.91
3,500.00
538.92
349,871.93
45,941.06
65.66
4,857.37
12,490.80
100.00
7,182.98
2,994.64
6,414.79
750.00
10, 019.60
357.78
10,000.00
43,197.50
7,000.00
9,0000.00
645 546.22
5
8,220.37
13,730.27
0.00
14,122.80
1,645.00
0.00
5,079.35
3,306.47
46,104.26
250.00
730.00
2,000.00
1,700.00
1,000.00
6,899.00
500.00
37, 500.00
425.00
2,250.00
1,825.00
0.00
5,248.00
65,998.00
5,192.00
1,985.00
3,001.00
3,500.00
377.00
318,750.00
45,925.00
65.00
4,800.00
12,600.00
100.00
7,400.00
0.00
6,000.00
750.00
10,000.00
0.00
10,000.00
43,200.00
7,000.00
mm 9,000,00
615,970.00
22,278.00
5,000.00
13,600.00
0.00
14,000.00
1,000.00
0.00
4,000.00
748.00
38,348.00
(0.02)
(483.66)
0.00
121.00
(353.10)
(1,762.51)
(478.36)
0.00
80.23
(450.00)
(100.00)
0.00
532.58
(1,007.06)
(123.25)
(24.57)
(1,191.09)
0.00
161.92
31,121.93
16.06
0.66
57.37
(109.20)
0.00
(217.02)
2,994.64
414.79
.0.00
19.60
357.78
0.00
(2.50)
0.00
0.00
29,576.22
36,032.86
3,220.37
130.27
0.00
122.80
645.00
0.00
1,079.35
2,558.47
7,756.26
99.99%
750.00
33.75%
730.00
100.00%
2,000.00
0.00 %
1,700.00
64,69%
1,000.00
74.45%
9,200.00
4.33 %
500.00
100.00%
50,000.00
118.88 %
3,000.00
80.00 %
3,000.00
94.52%
6,800.00
0.00%
3,000.00
110.15%
7,000.00
98.47%
88,000.00
97.63%
6,920.00
98.76 %
3,000.00
60.31 %
4,000.00
100.00%
3,500.00
142:95 %
500.00
109.76%
425,000.00
100.03 %
87,900.00
101.02%
2,100.00
101,20%
32,000.00
99.13%
15,000.00
100.00%
7,000.00
97.07%
14,000.00
0.00%
0.00
106.91 %
6,000.00
100.00%
5,000.00
100.20%
10,000.00
0.00%
0.00
100.00%
10,000.00
99.99%
50,100.00
100.00%
7,000.00
100.00%
12,000.00
104.80% 877,700.00
261.74 % (26,700.00
164.41 %
100.96%
0.00%
100.88%
164.50%
0.00%
126.98%
442.04%
120.23%
5,000.00
50,000.00
1,500.00
14,000.00
1,000.00
50,000.00
4,000.00
1,000.00
_..... 126,500.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series Exp
Misc NH Expense
Prospective Event Exp
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 9 Months Ended June 30, 2024
837.79
1,120.00
3,137.19
1,683.56
2,997.88
5,315.57
— 2,879 32_
0.00
1,499.00
1,050.00
3,105.00
1,575.00
2,985.00
5,300.00
0.00
0.00
17,971.31 15,514.00
81 $ 45112.00
(661.21)
55.89%
2,000.00
70.00
106.67%
2,500.00
32.19
101.04%
5,000.00
108.56
106.89%
2,100.00
12.88
100.43%
4,000,00
15.57
100.29%
25,000.00
2,879 32
0.00%
0.00
0.00
0.00%50,000.00
2,4_1,
115.84%
,60 .
_ _
$ 41,331 81
191.62%
9,200.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended June 30, 2024 and 2023 and 9 Months Ended June 30, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
9 Months Ended
Jun 30, 2024
Jun 30, 2024
Jun 30, 2023
Jun 30, 2023
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 0.00
$ 0.00
$ 0.00
$ 667,325.00
Hot Money Interest
627.01
84.00
8„30.08
3,,517.72
Total Revenue
627.01
84.00
830.08
670,842.72
OPERATING EXPENSES
Postage
3.98
5.00
16.00
112.17
Misc Expenses
0.00
0.00
35.00
168.56
D & O Insurance
0.00
0.00
0.00
1,559.67
Worker's Comp
0.00
0.00
0.00
599.85
Staff Ins./Retirement
609.05
767.00
573.34
- 5,165.89
Meetings & Hosting
0.00
0.00
0.00
248.43
Chamber Management
0.00
0.00
0.00
37,500.00
Out of Town Travel
0.00
0.00
0.00
2,173.98
Intown Auto/Exp Allowance
200.00
250.00
200.00
1,800.00
Membership Dues/Sub.
0.00
0.00
0.00
2,310.00
Bookkeeping
647.91
584.00
521.25
5,173.83
Payroll Expenses
6,856.04
7,334.00
6,997.26
64,214.29
Payroll Tax Expense
519.33
576.00
530.13
4,950.12
Office Expense
107.68
100.00
437.52
2,540.'95
Communications
208.49
333.00
177.92
2,662.02
Historical Museum
0.00
0.00
0.00
3,500.00
Bank Service Charge
58.05
41.00
7.46
79.60
Motel Tax Transferred to LCC
0.00
0.00
0.00
333,662.51
Marketing/Advertising
14,063.88
14,000.00
22,559.50
57,110.35
Chaparral Square Dancers
0.00
0.00
0.00
(172.50)
Tour de Paris Exp
2,687.56
2,700.00
2,100.81
3,223.98
ASA
10,369.15
10,500.00
6,469.72
9,740.72
ASA Indoor Archery Event Exp
0.00
0.00
0.00
1,478.13
TMBRA Bicycle Race Exp
0.00
0.00
0.00
14,315.75
Red Bull Qualifier Exp
0.00
0.00
0.00
3,322.96
Pump Track Event
0.00
0.00
0.00
995.31
Branding Discovery
0.00
0.00
625.00
3,708.33
Jettribe Expense
319.60
0.00
6,790.20
6,933.20
Events Promotion / Funding
3,187.50
3,000.00
1,500.00
44,272.74
Arts Allocation
0.00
0.00
0.00
7,000.00
Rent to COG
1,000.00
. 1,000.00
µ w 1.000.00
9,000.00
Total Operating Expenses
40,838.22
41,190.00
50,541.11
629,350.84
Operating Income (Loss)
(40,211.21
__�41106.00)
49,711.03)
. 4.491.88
NOT -HOT INCOME
Trolley / Historical
300.00
0.00
450.00
8,450.00
Tour de Paris Income
2,048.08
2,000.00
110.00
28',580.00
ASA Indoor Archery Event
0.00
0.00
0.00
1,250.00
TMBRA Bicycle Race
0.00
0.00
0.00
17,830.00
Pump Track Event Income
0.00
0.00
0.00
5,600.00
Jettribe
0.00
0.00
1,360.00
1,560.00
Souvenir Sales
266.40
0.00
781.65
3,DD1.70
Interest Income
W 146.57
84.00
193.14
_ 1,392.02
Total Other Income
2,761.05
2,084.00
2,894.79
67,663.72
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended June 30, 2024 and 2023 and 9 Months Ended June 30, 2023
NOT -HOT EXPENSES
Not -Hot Events
0.00
0.00
0.00
2,985.00
Credit Card Fees
0.00
167,00
343.26
2,283.13
Trolley Driver
0.00
0.00
0.00
1,722.00
Trolley Expenses
487.86
500.00
251.97
2,029.14
Trolley Insurance
186.48
175.00
190.65
1,720.05
Souvenir Exp
0.00
0.00
0.00
690.60
903 Sunset Concert Series Exp
2,020.00
2,000.00
0.00
0.00
Misc NH Expense40.00
_......
0.00
- 0.00 ._
0.00
Total Not -Hot Expenses
2,734.34
2,842.00
785.88
11,429.92
Net Income (Loss)
t__ 40e184,50$.
r 41,864.00a
02_j $
97,725.68
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Minutes
Traffic Commission
City of Paris
The Traffic Commission met on Tuesday August 01, 2023 at 5:15 P.M. in the
Police Department Emergency Operations Center with the following members
present:
1.
Wendell Moore
2.
Sandi Kear
3.
John Darst
4.
Eric Guillot
The city staff was represented by Asst. Chief Randy Tuttle, City Engineer Todd
Mittge, and Main Street Coordinator Cheri Bedford.
Wendell Moore called the meeting to order at 5:15pm. A quorum was established
with four members present.
Mr. Moore then moved to item #2 regarding discussion and possible action
concerning election of Traffic Commission Chairperson. Mr. Moore opened the
floor for nominations and Mr. Guillot nominated Ms. Kear. There were no other
nominations. Mr. Darst then second Mr. Guillot's nomination and it passed 4-0.
Ms. Kear assumed her duties then moved to item #3 regarding discussion and
possible action concerning election of Traffic Commission Vice -Chairperson, Mr.
Moore nominated himself. There were no other nominations. Mr. Guillot second
Mr. Moore's nomination and it passed 4-0.
Ms. Kear then moved to item #4 regarding approval of minutes from July 05,
2022 meeting. Mr. Darst made a motion to approve the minutes and it was
second by Mr. Guillot. Motion passed 4-0.
Ms. Kear then moved to item #5 regarding a presentation by TXDOT concerning
the installation of a raised median on Lamar Avenue between 33rd and 42nd
streets. Dan Perry, representing TXDOT, appeared before members. Mr Perry
said TXDOT was developing plans to construct an 8" median on Lamar Avenue
between 33rd and 42nd streets that will include areas for turns. A diagram of the
design was presented during his presentation. Mr. Perry said approximately
19,000 vehicles a day use Lamar at Loop 286 and with the development in the
area and increase of traffic over the years it has become necessary to install the
median for traffic safety and improve traffic flow. Mr. Perry said the plan was to
let bids this fall and begin construction in early 2024. After a few questions from
members there was positive response to the plan presented. Mr. Perry said
TXDOT would be working with City Staff as this plan develops and moves
forward to the construction phase.
Ms. Kear then moved to item #6 regarding discussion and possible action
concerning speed limit in 1400 block E. Sherman St. City Engineer Todd Mittge
informed members he had received a complaint from Paris Housing Authority
about speeding vehicles and large trucks backing over curbs and tearing up
grass on Housing Authority property as the trucks backed into the Kroger drive.
Sherman Court, a Paris Housing Authority complex, is located south of the
Kroger loading/unloading dock. Mr. Mittge stated the Housing Authority planned
to place large boulders two feet from the curb to keep trucks from damaging the
yard. Mr Mittge further stated he is also requesting the speed limit be reduced
from 30 mph to 20 mph citing pedestrian traffic lacking sidewalks, proximity to the
Kroger loading/unloading dock, limited length of street, mid -block T intersection,
and 90 degree bend of street at 14th SE. After discussion Mr. Moore made a
motion to request City Council consider lowering the speed limit in 1400 block E.
Sherman from 30 mph to 20 mph. A second was made by Mr. Darst and motion
passed 4-0.
Ms. Kear then moved to item #7 regarding discussion and possible action
concerning the removal of No Parking Zone on east side of 2nd SW from Austin to
Sherman streets. Main Street Coordinator Cheri Bedford presented to members
that with the growth of the Farmers Market there is a need for more parking in the
area around the Farmers Market. Mr. Tuttle informed members that a month long
trial had been conducted by allowing parking in the proposed area. Ms. Bedford
reported there has been no issues during this trial period. Mr. Guillot made a
motion to request City Council consider removing the No Parking Zone on east
side of 2nd SW from Austin to Sherman to allow parking. Mr. Darst made a
second and motion carried 4-0.
Ms. Kear then moved to item #8 concerning and old business. There was none
Ms. Kear then moved to item #9 concerning future agenda items. There was
none.
At 6:18prn Ms. Kear made a motion to adjourn the meeting. A second was made
by Mr. Darst and.,rno ion carried 4-0.
Chairperson J Date. ��
Paris Public Library Advisory Board
04/17/2024
Meeting Minutes
Call to order:
The regular meeting of the Paris Public Library Advisory Board was called to order by
The Chairman Steve Hellmann at 5:02 p.m.
Board members present: Steve Hellmann, Jennifer Cullum, Myers Hurt, DeEtte Cobb,
Kelvin Hicks and Melanie Loughmiller. Connie Lawman, Deputy City Manager Rob Vine,
Representative from Friends of the Library Jeannie Walter and library patron Abigail
Frank.
II. Citizen's Forum:
No citizens addressed the board.
III. Approval: The minutes of the March 20th, 2024 board meeting were approved
with no concerns. Motion by Melanie Loughmiller to approve the minutes,
second by Myers Hurt
IV. New Business:
a. Rebecca, staff member since 2001. Her main job is cataloging new materials,
but she also works the checkout counter and helps with shelving. She maintains
the fish tank and helps in the Children's room.
b. Strategic Goals:
After brainstorming last months' list, Steve recommended working through one goal per
meeting and move to prioritizing later. Enhancing Services ideas include:
i. Outreach in Community:
*Maxey House tours can be checked out at circ counter
*Boys & Girls Club will send kids to Library in Summer
*Visiting/provide materials for Assisting Living sites
*Kelvin praised Connie for her help with his Summer Library programs for
his students at PJC
ii. Displays & Learning Spaces
*3D printer available - ideas include: staff working to teach patrons how to do
original printing
*Looking for people who may have ideas for a patent
*Checkout Kits - kits include: materials plus 1 book, 1 puzzle and 1 magazine
Library has purchased 3 new kits including "Sharpen your Saw"
*Seed Library - in place
*Magazines circulating on an honor system, possibly moving to a more permanent
mechanism for this type of circulation
*Possibility of circulating donated items: ie. sewing machines, fishing poles
*Coffee is refilled once a day with 2 dozen k -cups available, tip jar is being used
iii. Additional ideas for service
* "Pro" in their field - find out what services are needed and find community
members who would be willing to come and teach needed skills
ie: shoe or boot repair, small engine repair, seamstress
* First time Home Buyers support
*Connie tried "New Year, New Budget" but no success, Kelvin suggested
an acquaintance from a local bank who could be a resource
V. Friends Report
a. Spring Newsletter has been launched, information about previous and current
projects included.
b. Friends providing staff appreciation lunch on Eclipse day
C. Friends business Meeting May 2nd at Paris Golf & Country Club 12:00 lunch
d. Looking for a Christmas book for the Book Walk in December, will consult with
Traci about doing a summer book
e. 30-40 current Friends have joined for 2024 year
f. Friends provided a check for bicycles for prizes for the summer Reading Raffle.
All ages will be included this year, Connie plans to have the bikes displayed in Library
to encourage participation.
VI. Directors Remarks
a. Library software, Polaris expires in August, staff will train with plenty of time to move
to the new software, Atriuum - this software will go live in May.
b. The oak tree stump is decaying, Connie will work with the City to remove, and
continue to work with Jennifer Hollje's contact tree expert. HTeaO, Connie and DeEtte
Cobb all have pieces of the wood for upcoming projects and mementos.
c. Statistics report circulation is down, but programing numbers are up. Sizeable memorials
have recently been received as well.
d. Freading subscription has been suspended, circulation was poor. Libby has proven
to be a successful on-line platform for e -books.
e. City of Paris, IT, Water department are all moving to cloud based systems. Connie
is currently unable to access her budget. 5 months is left in the budget year, she will
begin to prepare her new budget soon. This will include a new line item "Roof" to help
justify the need for a new roof.
f. Children's room updates coming in the new budget. Paint, furniture, shelving to be added.
possibility of taking down the magazine wall to expand this space.
g. Continued funds to be put into the YA collection.
h. Amy Watson resigned from the board, Mrs. Cobb will not be renewing another term. 2 spots
will be filled this summer. Applications available on the website and City Clerk office.
Board will help review applications for new board members in closed session to assist City
Council with a recommendation for board member replacements.
Strategic planning will continue and finish in June.
The meeting was adjourned at 5:57 pm with Kelvin making the motion and Melanie providing
the second.
The next meeting will be on May 15, 2004 at 5:00 pm
Submitted by: Melanie Loughmiller, filling in for Jennifer Cullum (Jennifer was in
attendance, but was delayed with a work conflict)
Paris Public LibraryAdvisory Board
05/15/2024
Meeting Minutes
Board members present were Steve Hellmann, Jennifer Cullum, Myers Hurt,
patrons Abigail Frank and Millicent Key were present as well.
II. Citizen's Forum:
the library. Sheand her husband own "Paris Play." Millie reports thatshe is a
Wj%Wj, ioner.
atthe Libraryweekly, and as one of our local Master Gardeners, she helped start
the seed Library currently in place. Applying forthe open library board position to
get rn • re f • rm a I.Ly i nvo' ••'
Ill. Approval: The minutes of the April 17th, 2024, board meeting was approved with
no corrections. Myers Hurt made the motion and DeEtte Cobb provided the 2 nd.
IV. Strategic Planning
a. Goal3: Strengthen Capacity
i. Crosstrainallstaff
ii. Strengthen employee skills with the digital library
iii. Updating the library interface to be more user friendly
iv. Improve the building
Connie noted thatthis includes her idea of bettering the libraryfrom the inside out and that
starts with the building and staff. Staff training on the new Atrium program is a great start
foreveryone to be trained together. She also noted that Sophia wants to do 3-D printing for
all ages and Connie states thatthis could also be a good cross -training opportunityfor
staff.
Connie is also continuing to improve the building by rearranging and better utilizingthe
space that is available, including expandingthe children's area and updatingthe interior
decor,
Steve mentioned the desire for growing the volunteer list. Connie responded, stating that
the library has nearly tripled the volunteer numbers and she wished there was more for
them to do, like help with programming.
Myers asked what the legal issues with volunteers helping, and Connie replied, saying that
patron book history is private.
Steve mentioned that he would like forth e library to extend its hours, to make it more
accessible to the public. Connie stated that the staff does not currently have a desire to do
that and that there must be a need for it. Steve asked if there could be a staff rotation for an
after-hours opportunity at the library. Connie said that she would love to use The Friends of
the Paris Public Library as trusted persons for an after-hours event at the library.
b. Goa l4: Foster Innovation
Public technology skills
Connie states that while the library has public databases, the public at large isn't aware of
how to use or benefitfrom them. Currently, Connie is working on a slide show to be placed
on the televisions inside the library, showcasing what each database ca n offer. Connie
also stated that a tutorialwas recently added on the librarywebsite for how to usevarious
website options the library has.
DeEtte responded, saying that it is important for people to know that this information is
available to them but how can they know about it? Rob stated that the upcoming cable
access channel for the city will help because the library can run unlimited information on
that channel so more people can learn about the offerings available to them.
Connie also noted thatwhen she was first hired, the library's Facebook page had about
1,000 likes and it now has roughly 2,800, which is great for public exposure. Connie would
also like a sign on the Square, noting any programs/activities going on atthe library, so that
more people could be made aware of the library, just a shortwalk away.
Myers asked if it was possible to create a frameworkfor a person offering a program that
can be built as a plug and play, to make it easierfor people to come. The board liked this
idea and Connie said that she would think about how that can happen.
V. Friends of the Library Report:
Myers spoke for the Friends and stated that the May 02 meeting went well at the
Country Club. Myers said that Audrey asked if the library needed anything prior
to the Summer Kickoff and Connie said she would get with Audrey.
VI. Director's Remarks:
a. Budget:
Connie stated that the budget might look the same but it's not. There is a
new web -based system, and she is currently working on the new budget
proposal right now.
b. Statistics:
Connie is very proud of the numbers for last month. In April, 469 people
showed up for programming. Connie feels that Paris is very supportive of the
changes taking place in the library and the numbers reflect that.
Connie said that there is so much going on at the library right now. The Summer
Reading program will get started on June 1St, with the Friends of the Library
providing $900 forthewinner's bicycles. There will be reading logs for all ages,
with more chances to win based on how many logs are turned in. The goal is to
giveaway 12 bicycles, of which 2 are for adult readers.
There will also be paid performers every Friday, with the anticipation of large
crowds forthe animals coming.
Connie also noted upcoming programmingwith Mommy & Me Yoga, Chair Yoga,
Beginner's Spanish, STEAM with Tracy on Tuesdays at 11, and a lot of teen
programming coming up as well.
With no further comments, the meetingwas adjourned at 5:54, with Jennifer
making the motion and Myers providing the 2na
The next meeting of the Paris Public LibraryAdvisory Board will be held on
Wednesday June 12th at 5:00 p.m.
Submitted by:
Jennifer Cullum
Secreta ry
MINUTES OF THE REGULAR MEETING FOR
TAX INCREMENT REINVESTMENT ZONE TIRZ BOARD
PARIS TEXAS
CITY COUNCIL CHAMBER2 107 E. KAUFMAN ST PARIS TEXAS
THURSDAY JUNE 13 2024
3:00 O'CLOCK P.M.
Members present: Cody Head, Chairman; Rob Vine, Vice Chairman;
Thomas McMonagle, Secretary; and Maureen
Hammond
City Staff: Grayson Path, City Manager; Stephanie Harris, City
Attorney; Skylar Unger, Deputy City Clerk; Osei
Amo-Mensah, Director of Planning and Community
Development; and Cheri Bedford, Main Street
Coordinator
1. Call meeting to order.
Chairman Cody Head called the meeting to order at 3:00 P.M.
2. Citizens' input.
No one came forward for citizens' input.
3. Approve minutes from the meeting on May 9, 2024.
A Motion to approve the minutes as presented was made by Ms. Hammond and seconded
by Mr. Vine. Motion carried 4 ayes — 0 nays.
4. Authorize reimbursement to Frank Alvarez for the 5/9/24 TIRZ presentation in the amount
of $87.27.
A motion to approve the reimbursement to Frank Alvarez for $87.27 was made by Mr.
Vine and seconded by Mr. McMonagle. Motion carried 4 ayes — 0 nays.
5. Receive update from and provide direction to staff regarding authorizing the retention of a
consultant to assist the Board with strategies for reviewing and possibly amending the
Project and Financing Plans for TIRZ No. 1.
City Manager, Grayson Path stated that he, the City Attorney, and the Board Chairman all
attempted to contact other cities, consultants, etc., to try and obtain a sample RFP/RFQ,
however none have been forthcoming as of this point. As part of this search, Catalyst
Commercial, the City's Housing Assessment Consultant who also does TIRZ work, was
approached with the question of whether they had any sample RFP/RFQ documents they
could share. This led to a conversation between Catalyst Commercial, Cody Head, Rob
Vine, Osei Amo-Mensah and Grayson Path where Catalyst advised that until we know
exactly how we wish to amend our documents, it will be difficult to identify a scope of
service for an RFP. In addition, they advised that the work we are looking to do (amending
the plan) is administrative and should not come with a high cost. They stated that much of
what we are looking to do can be done by City Staff, however we internally believe that as
this is new to everyone, given our current staff workload going in to the budget, having
just recently filled the DPCD position, and given the recent concern raised by many
regarding how we might amend the plan, it would be advisable that an outside party assist
with this process, at least this first time around. Mr. Path went on to say that it may be in
the best interest of the board to engage a consultant to facilitate a workshop of the TIRZ
Board to identify what they wish to amend.
Maureen Hammond stated that she thought the board already took action to issue an
RFQ/RFP, so she reached out to one of her counterparts and they are sending something.
She also asked about the procurement requirements, to which Stephanie Harris stated that
not all professional services fall under the procurement requirement, and that planning
services are exempt under Chapter 252 of the Local Government Code. Ms. Hammond
went on to say that she didn't understand why they needed a scope of work now, because
she thought they were moving forward and suggested the idea of a sub -committee to help
with the search and volunteered to serve on the sub -committee.
After further discussion, Chairman Head appointed Maureen Hammond and himself to
serve on the sub -committee for the TIRZ board.
Chairman Head asked for Ms. Hammond to send the names of her contacts to Mr. Path, to
which she agreed.
6. Request future agenda items.
There were no future items requested.
7. Adjournment.
There being no further business, Chairman Head adjourned the meeting at 3:17 P.M.
MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
JUNE 17, 2024
The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m.
on Monday, June 17, 2024, at the City of Paris Council Chambers, 107 E. Kaufrnan St., Paris,
TX 75460.
Present:
Absent:
Board Members:
Reeves Hayter
Ken Kohls
Brandon Kearney
Kim Walker
City Representatives: Robert Talley — Code Enforcement
Jacie Sparks — Code Enforcement
Robert Vine — Deputy City Manager
Cade Oats — Assistant Fire Marshal
Board Members: Chris Fitzgerald
Richard Thompson
1. Call meeting to order.
Reeves Hayter, Chairman, called the meeting to order at 3:02 p.m.
2. Approve minutes from the meeting of May 15, 2024.
Motion made by Kim Walker, seconded by Ken Kohls, to approve minutes. Motion
carried unanimously. 4-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s)
and/or lien holder(s) of the below properties who have been given notice of a violation of
Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;"
Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or
Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor
Storage;" Code of Ordinances of the City of Paris, Paris, TX:
D. 514 NW 7h; Hayes Addition, Block, 1, Lot 27
Owner: Two Brothers Houses LLC; 935 Ramble Wood, Lewisville, TX 75069
Robert Talley stated the structure to the west of property has missing and deteriorated
wood, holes in roof and ceiling, holes in the wall and is unsecure.
Building and Standards Meeting
June 17, 2024
Page 2
Robert Talley's recommendation: Declare a nuisance, demo of western structure
within 30 days or city has right to do so.
There was discussion amongst the board, the owner's daughter, Shay Bills, and
Robert Talley regarding the demolition of the west part of the structure. Mrs. Bills
has already started the process of the demolition.
Motion made by Reeves Hayter, seconded by Ken Kohls, to table and bring back if
demolition process comes to a stop. Motion carried unanimously. 4-0
A. 2671 N Main 16, 40 & 70; City Block 307, Lot 2-B
Owner: Daniel Azadegan; 3251 W 6th Ste 109, Los Angeles, CA 900200
Space 70:
Robert Talley stated that the entire roof has collapsed and holes in the floor due to
water damage from the roof leaking. Structure is unsecure.
Space 40:
Robert Talley stated that this is a total burnout of camper. The roof is completely
gone and is unsecure. There is severe vegetation on the inside of camper.
Space 16:
Robert Talley stated that the windows are busted out. There are roof leaks and water
damage. Holes in floor. The west side of structure has a window that is falling out
due to the structure sliding. The underpinning is buckling due to the structure sliding.
The porch is separating from the structure.
Robert Talley's recommendation: Declare all three spaces a nuisance, demo of
structures and camper within 30 days or city has right to do so.
Motion made by Brandon Kearney seconded by Reeves Hayter, to follow staff
recommendation. Motion carried unanimously. 4-0
B. 650 NE 26th; City Block 259, Lot 16, 21 & 33-A
Owner: Royal Realty and Investments LLC; 6920 Lamar RD, Paris, TX 75462
Robert Talley stated the owner cleared the property of trees and a house that was
there but the debris is still present. There is a massive pile of brush and rubble from
the house that was torn down.
Robert Talley's recommendation: Declare a nuisance, removal of limbs and brush
and junk and rubbish within 30 days, or city has right to do so.
Motion made by Ken Kohls, seconded by Brandon Kearney, to repair in 60 days or it
will be brought back to the commission. Motion carried unanimously. 4-0
Building and Standards Meeting
June 17, 2024
Page 3
B. 417 1P NW; City Block 230, Lot 14-A
Owner: Benon & Georgia P Bell; 417 13'x' NW, Paris, TX 75460
Robert Talley stated the floors are rotting and have holes in them. There is foundation
damage and the walls are separating from the floor. Structure is unsecure and has
some broken windows. The porch is sagging due to the main beam being knocked
loose.
Robert Talley's Recommendation: Declare a nuisance, demo within 30 days or city
has right to do so.
Motion made by Kim Walker, seconded by Reeves Hayter, to follow staff
recommendation. Motion carried unanimously. 4-0
4. Adjournment
There being no further business, a motion to adjourn was made by Brandon Kearney,
seconded by Kim Walker, at 3:39 p.m.
Reeves Hayter, Chairman
MINUTES OF THE MAIN STREET ADVISORY BOARD
PARIS CITY COUNCIL CHAMBERS
107 E. KAUFMAN
PARIS TEXAS 75460
TUESDAY UNE 11 2024
Present:
Absent:
1. Citizen forum:
Board Members: Greg Kee, Glee Emmite, Tyrone Hayden, Seth
Johnson, Melissa Jones
City Representatives: Cheri Bedford, Main Street Manager;
Rob Vine, Deputy City Manager;
Board members: Kari Daniel, William Walker
No one presented at citizens forum.
2. Review minutes from the March meeting:
A motion was made to approve the meeting minutes by Emmite. Motion was
seconded by Hayden. 6 ayes, 0 nays
3. Committee Reports;
a. Suzy Harper is welcoming more ideas for lighting on the poles/ banner standards.
b. VCC & Chamber - 903 Sun Sets is a rapidly growing success with the largest
attendance numbers to date. Chamber is also gearing up for the Tour de Paris, July
P0
c. PDA - Emmite reported that all leftover eclipse glasses were donated to a local high
school student who is sharing them with other parts of the world. She again noted
that Paris Coffee Downtown is the newest PDA member and the Corner Cafe will
open soon. Preparation for 2024 Mannequin Night is underway, including a Special
Events permit request.
d. Main street events - Across the state of Texas, Eclipse numbers were less than
expected, mostly due to weather. Paris welcomed approximately 10, 000 visitors.
Re: Winefest 2024, much positive feedback had been received. Between 16K and
17K was made from this sold -out event. One participating winery mentioned that
$150.00 is not a sufficient amount of stipend, which the committee will consider for
next year. The VIP experience was a raving success. So much, that a larger venue
is being considered for next year.
e. Farmers Market - The market is up and running, with 60 registered vendors. A
vendor application can be found online. New this year: a child's entrepreneur spot
has been made available, to encourage the next generation to participate.
Upcoming events include, Hatch Chile Fest the end ofAugust, Salsa on the Square
on Sept 21st and the Annual Pumpkin Festival, Oct 28, 2024. Another possible event
is Gospel Night on the Square.
f. Historic Preservation - Seth Johnson reported that there was no update.
4. Coordinators Report:
Paris Coffee downtown is doing great. Corner Cafe should open.for business
sometime the end of June. There have been reports and concerns about
downtown vandalism, which seems to be a growing state -side concern. Police
Chief is encouraging citizens to call the police department and report any
vandalism or destruction. Bedford recently spoke at a Main Street training, in San
Angelo, on the topic of Vacant Property ordinance. Fines starting at $500 and
increasing after one year, will be collected and given to downtown development.
Waivers are available. The 1st Street program (our venue block) is in motion, as
reported by Todd Metkey. A Brick Paver Program is being considered to help fund
the 1st street program. BIG ANNOUNCEMENT- We are officially a nationally
accredited Main Street Program.
5. Future agenda items:
No future agenda items discussed. Emmite made a motion and Hayden seconded
to adjourn. Board adjourned at 5: 30 p. m.
MINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
MAY 06, 2024
The Planning & Zoning Commission of the City of Paris met for a regular session at 5:30 p.m. in
the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Board Members Present: Clifton Fendley, Chance Abbott, Robert Spain, Francine
Neeley, Tylesha Ross -Mosley, Adam Bolton
City Representatives: Stephanie Harris, City Attorney; Clyde Crews, Fire Marshal;
Derek Dacus, GIS Coordinator
Board Member(s) Absent: Chad Lindsey
1. Call meeting to order.
Chairman Clifton Fendley called the meeting to order at 5:30 p.m.
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must - limit their
presentation to no more than two minutes. Unless an item is posted on the Agenda, the
Texas Open Meetings Act prohibits the Commission from responding to any comments
other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or
employees, as well as individual personal appeals are not appropriate for the citizens'
forum.)
The citizens' forum was declared open. With no one speaking the forum was declared
closed.
Approve minutes from the meeting of April 41, 2024.
A Motion to approve the minutes was made by Board Member Adam Bolton and seconded
by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
4. Conduct a public hearing to consider and take action regarding the petition of Matt Merritt on
behalf of James Martinez/Alec Outdoor Advertising, LP for a Specific Use Permit (SUP) -
Tattoo Shop in a Planned Development District (PD), in the SSLA Commercial Addition, Lot
PT 1, LCAD 18789, located at 2775 NE .Loop 286.
Derek Dacus gave the staff presentation for this item. The public hearing was declared
open. Owner of TaMolly's restaurant expressed concerns about having a tattoo business
next to restaurant. Staff explained that this business would occupy a suite inside the
existing business center at this location. With there being no further discussion, the public
hearing was declared closed.
A Motion to approve the SUP was made by Board Member Chance Abbott and seconded
by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
5. Consideration of and action on the Preliminary Plat of the Grace Bible Church Addition CB
307, Lot 1, Block A, LCAD 53708, located in the 2800 Block of Main.
A Motion to approve the Preliminary Plat was made by Board Member Adam Bolton and
seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
6. Consideration of and action on the Final Plat of the Grace Bible Church Addition CB 307,
Lot 1, Block A, LCAD 53708, located in the 2800 Block of N Main,
A Motion to approve the Final Plat was made by Board Member Chance Abbott and
seconded by Board Member Francine Neeley. Motion carried, 6 ayes — 0 nays.
7. Consideration of and action on the Preliminary Plat of the Cultiv8 Addition No. 1 CB 33-A,
Lot 1, Block A, LCAD 13878, located in the 1300 Block of E Houston.
A Motion to approve the Preliminary Plat with noted conditions was made by Board
Member Chance Abbott and seconded by Board Member Robert Spain. Motion carried,
6 ayes — 0 nays.
8. Consideration of and action on the Final Plat of the Cultiv8 Addition No. 1 CB 33-A, Lot 1,
Block A, LCAD 13878, located in the 1300 Block of E Houston.
A Motion to approve the Final Plat with noted conditions was made by Board Member
Chance Abbott and seconded by Board Member Robert Spain. Motion carried, 6 ayes —
0 nays.
9. Consideration of and action on the Preliminary Plat of the Cultiv8 Addition No. 2 CB 32-B,
Lot 1, Block A, LCAD 13832, located in the 100 Block of NE I Ota'.
A Motion to approve the Preliminary Plat with noted conditions was made by Board
Member Adam Bolton and seconded by Board Member Chance Abbott. Motion carried,
6 ayes — 0 nays.
10. Consideration of and action on the Final Plat of the Cultiv8 Addition No. 2 CB 32-B, Lot 1,
Block A, LCAD 13832, located in the 100 Block of NE 10th.
A Motion to approve the Final Plat with noted conditions was made by Board Member
Tylesha Ross -Mosley and seconded by Board Member Francine Neeley. Motion
carried, 6 ayes — 0 nays.
11. Request items for future agendas.
No items were requested at this time.
12. Adjournment.
There being no further business, the meeting was adjourned at 5:44 p.m.
APPROVED THE 3rd DAY OF JUNE, 2024,
4-1111"e,.
Chairpe;;,rein