07 - Programs of Works & Budgets for LCC & VCCItem No. 7
TO: Mayor, Mayor Pro -Tern & City Council
FROM: Paul Allen, President, Lamar County Chamber of Commerce
SUBJECT: APPROVED PROGRAM OF WORKS & BUDGETS FOR LCC & VCC
DATE: July 22, 2024
BACKGROUND: The bylaws of both the Love Civic Center and the Visitors and Convention
Council, since they receive funding from the city's Hotel Occupancy Tax (HOT), require that their
annual budgets be approved by the city council each summer. These budgets have been approved
by the Chamber Board on June 25, 2024.
STATUS OF ISSUE: Budget approved by the Chamber Board on June 25, 2024.
BUDGET: Funding is from the 7% Hotel Occupancy Tax (HOT), plus certain operating revenues.
Budgets are attached.
RECOMMENDATION: Approve chamber requested budgets.
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Love Civic Center
Profit & Loss Budget vs. Actual
Ordinary Income/Expense
Budget
10/2412025
Income
40200 • Motel Tax
40300 • R.V. Hook Up
$ 369,500.00 $
5,000.00
472,370.48 $
13,400.15
425,000.00 $
7,000.00
349,871.93 $
8,827.40
475,000.00
7,000.00
40400 • Misc Income
1,000.00 1
150.00 1
500.00
500.00
40510 • Refunded Deposits
(10,000.00)
(12,856.00)
(14,000.00)
(12,730.00)
(14,000.00)
40500 • Rent
85,000.00
135,633.73
95,000.00
78,656.68
95,000.00
40710 • Tower Lighting
400.00
100.00
400.00
200.00
400.00
Total Income
450,900.00
608,798.36
513,900.00
424,826.01
563,900.00
Expense
50000 • Bank Service Charge
50100 • Communications
500.00
6,000.00
432.32
4,274.05
500.00
6,000.00
444.50
2,687.54
500.00
6,000.00
50200 • Office Expense
5,000.00
1,716.03
5,000.00
852.89
4,000.00
50300 • Payroll Expenses
126,687.00
114,447.38
129,220.00
74,766.13
135,000.00
50400 • Payroll Tax Expense
50500 • Marketing 1 Advertising
50600 • Professional Fees
10,015.00
10,000.00
8,787.43
4,715.99
10,215.00
10,000.00
5,728.10
445.50
10,800.00
10,000.00
50610 • Audit
3,000.00
3,000.00
4,000.00
4,000.00
50620 • Bookkeeping
7,000.00
6,573.34
7,000.00
5,132.66
7,000.00
50600 • Professional Fees - Other
50800 • Utilities
50810 • Electricity
40,000.00
44,525.98
40,000.00
28,436.09
48,000.00
50820 • Water
5,000.00
9,316.44
8,000.00
7,031.82
9,000.00
50830 • Gas
6,000.00
51660.38
6,000.00
5,154.65
6,000.00
50840• Trash Disposal
5,000.00
4,012.49
5,000.00
3,229.81
6,500.00
50900 • Intown Auto Exp Allowance
51100 • Small Equipment
3,000.00
1,000.00
3,391.70
3,000.00
1,500.00
2,000.00
3,000.00
1,000.00
51730 • Chamber Management
52100 • Eiffel Tower LightinglMaint
25,000.00
1,000.00
25,000.00
25,000.00
1,000.00
25,000.00
35,000.00
1,000.00
Furniture and Fixtures
25,000.00
52200 • Building Maint.lSpls.
99,000.00
104,988.63
100,000.00
75,119.76
115,000.00
52300 • Security
4,000.00
3,889.35
6,500.00
1,091.40
5,000.00
52400 • Staff Ins./Retirement
8,980.00
7,572.55
9,129.00
5,200.36
10,000.00
52600• Insurance
52610 - Building Insurance
5,000.00
11,517.16
6,000.00
5,663.00
7,500.00
52620 • General Liability
3,700.00
3,699.65
5,000.00
4,080.53
5,000.00
52630• Workers Comp. Insurance
1,400.00
828.92
1,400.00
581.26
_ 1,400.00
52640 - D & O Insurance
2,000.00
1,559.66
2,000.00
2,000.00
52700 • Mise Expenses
1,500.00
479.15
1,500.00
364.62
1,000.00
54100 • Ground Maintenance
8,500.00
8,125.21
8,500.00
7,260.00
13,500.00
concert series
1 10,000.00
10,000.00
25,000.00
30,000.00
bbq
10,000.00
Branding marketing
9,041.67
5,000.00
750.00
Total Expense
398,282.00
397,555.48
431,464.00
233,862.48
512,200.00
52,11800
82,436.00
51,700.00
Net Ordinary Income
Other IncomelExpense
60000 • Interest Income
350.00
6,999.09
2,500.00
3,810.56
5,000.00
Total Other Income
Subtotal
350.00
700.00
350.00
2,850.00
5,000.00
Capital Improvement
25,448.96
53,200.00
Net Income (Deficit)
$
Page 1 of 1
i
Mission Statement:
2024-2025,,"r� l
Program of Work 9,=
,.
The Paris Visitors & Convention Council will provide all necessary services and information to
visitors/tourists, and develop programs to attract meetings, conventions, sports events, groups, and
other activities that will produce economic benefits for the Paris community.
PROJECTS:
Endeavor to attract groups and individuals by providing marketing materials, e.g. social media videos, literature,
website information, calendar of events, visitor and newcomer guides, maps, historical tour guides, and brochures.
Promote Paris and Lamar County as an event location to meeting and event planners.
Work with existing partners to continue and expand annual events.
Evaluate and potentially offer funding for events that bring 'heads -in -beds.'
Encourage civic clubs and local businesses to hold meetings and events in Paris
Collaborate with Paris Main Street and Paris Downtown Association and assist with events.
Biking Destination
Wedding Destination
Work with City to promote Lake Crook and events.
Develop and broaden existing events: I Bolster promotion of area attractions
• Tour de Paris Bicycle Rally
• Eiffel Tower topped with red cowboy hat
• "Hell of North Texas" Gravel Grind partnering with Tour
• Red River Valley Veterans Memorial
de Paris
• Trail de Paris and the North East Texas Trail
• Paris Balloon Festival and Music Festival
. Sam Bell Maxey House
• ASA Southwest Shootout"Archery Tournament
• Lake Crook
• Southern Drag Boat Races
• Pat Mayse Lake
• Two separate square-dance conventions
+ Historic Downtown
• Antique car events
• Lamar County Courthouse
• Fishing tournaments
• Historic Evergreen Cemetery
• Golf tournaments
• Lamar County Historical Museum
• Baseball and Softball tournaments
• Volley of the Caddo Museum and Cultural Center
• Motorcycle rides and events
+ Lamar County Historical Genealogy Library
• indoor Archery Tournament
• John Chisum Monument
• Blaze Traits Running
• Promote Historical Trolley Tours
• Gotf Events
• Paris Community Theatre
• Pump Track Events
• Love Civic Center
• TMBRA -Barber Hills
• Promote the expansion of the NETT
• New events for the NETT
• Heads in beds
• Concerts Downtown and Civic Center
• Pump Track
• Outlaw Drag Boats
• Pickleball Courts
• let tribe let Ski
• Barber Hills
• Kayak Adventure Series
• Farmers Market
Visitors Convention Council
Profit Loss Budget vs. Actual
AlB C E H
T
U V
W
X
Y 2 AA AB
1
2
Budget
10-2419-25
Actual
3 Oninary Income/Expense
.............
4 Income
5 40000 • Income from Everts - not het
6
40030 • Sowenlr Sales $
4,500.00 $ 4,157.50 $
4,000.00 $
4,812.95 $
4,000.00
7
41922-TMBRA $
7,000.00
$ 17,830.00 $ 14,000.00
$
14,122.80 $
14,000.00
8
9
41926 Pump track events $
40040 • Tour tle Paris Income
51000.00 $ 6,350.00 $ 1,000.00 $
50,000.00 57,606X0 50,000.00
1,645.00 $
11,682.19
1,000.00
50,000.00
10 40200 - Molel Tax- hot
739,000.00
944,740.95 850,000.00
699,743.86
950,006.00
�.
2 new hotels/conservative
11 41200 Trolly i Historical
12 Total Income
13 Expense
14 50000 • Bank Service Charge
15 50010 • Credit Cab Charges
4,000.00
809,500.00
2,000.00M
9,050.00
1,039,734.45 911,
5,000.00
"'
2,000.00 '..
7,920.37
739,927.17
837.79
6,000.00
1,025,000.00
2,000X0
--- _.._. ......
16
50000 • Bank Service Charge - Other
500.00
500.00
480.87
500.00
17 '..50001 • Motel lax Transferred out
369,500.00
425,000.00
343,871.93
475,000.00
18 50100 - Communications
3,500.00
4,000X0
1,601.42
3,500.0019
50200 • Office Expense
20 50300 • payrod Expenses
21 50400 • Payroll Tax Expense
22 150600 • Marketing 1 Advertising 1
3.000.00
86,215.00588,000.00
6,785.00..
73,900.00
3,000.00
6,920.00
1 86,945.95 85,000.00
1,852.75
58,134.90
4,549.42
31,877.18
3,000.00
105,903.00
9,001.00
95,000.00
staff increase/add staff funding
10`Y hotel tax
_ _...
23 50600 • professional Fees
24 SO610 •Audit
3,000.00
3,000.00
3,000.00
3,000.00
25
26 50700•
50620 •Bookkeeping
W .-...�--.
Membership DueslSub.
7,000.00
4,000.00
6,573.33
6,259.00
7,000.00
61800.00
5,132.67
1,725.00
7,000,00
6,800.00
......... ....
30 50800•Imtown Auto] PAiiowmce
31 51000. Out of Town Travel
33 51200 • Event Expenses
3,000.00
1,500.00
2,40000
2,193.98
3,000.00
3,000.00
1,600.00
505.23
3,000.00
4,000.00
34 51230 • Souvenir Exp
5,000.00
5,285.06
4,000.00
2,997.88
5,000.00
35 51240 • Tour tle Paris Exp
32,000.00
21,425.14 32,000.00
2.169.81
32,000.00
36 51260 • Lamar Co Days In Austin Exp
51000.09
5,992.00
1
37 51350 - ASA -Texas
18,000.00
11.105.76 15,000.00
2,121,65
13,000.00
less archers
38 51370 - Chaparral Square Dancers
2,100.00
(79.99)
2,100.00
65.66
2,100.OD
39 51392. SOBA Beat maces
7,000.00
7,o0D.00
7,000.00
100,00
9.000.00
add services for event
40 51426-TMBRA
41 Branding Marketing
101000.00
14,315.75 14,000.00
7,458.33 5,000.00
7,182.98
750.00
14,000.00
42 151441 pump track went 1
5,000.00
3,322.96
4,000.00
6,414.79
2,500.00
local Only
43 ''51400 • Events promotion I Funding
55,000.00
54,140.50 60,000.00
40,010.00
60,000.00
44 Historical Museum
3,500.00
3,500.00
3,500.00
3,500.00
3,500.00
45 51600 • Arts Allocation
7,000.00
7,000.00
7,000.00
7,000.00
7,000.00
46 51710 • Chamber Management
50,000.00
50,000.00
50,000.00
37,500.00
50,000.00
47 51740. Trolley Driver
2,000.00
1,844.50
2,500.00
11120.00
2,500.00
48 52000•Meetings &Hosting
200.00
323.67
500.00
21.64
500.00
49 54800 -Rent to COC
12,000.00
12,000.00
12,000.00
8,000.00
14,400.00
costincrease
50 52400 • Staff lns,lRe irement
8,925.00
6,777.09
9,200.00
4,527.44
12,254.00
Sl 52WO • Insurance
-
52 52610 -Trolley expense(Insurance)
2,100.00
2,292.00
2,100,00
1,497.08
2,500.00
53 52620 -General LiMNlitylbuilding
2,000.00
2,000.00
2,000.00
2,000.00
54 ''52640.0&O Insurance
1,700.00
1,559.67
1,700.00
1,700.00
{
55 52630• Worker's Comp
56 52700• Misc Expenses
1.000.00
1,000.00
599.85
1,255.87
1,000.00
730.00
646.90
920.00
1,000.00
850.00
j
571 1 IMISC non ho expense
5$ 53000 • Trolley Expenses
5,000.00
6,888.10
5,000.00
2,649.33
5,000.00
59 41926 903 Concerts
10,000.00
10,000.00
25,000.00
3,295.57
25,000.00
60 sea
61 kayak adventure
62 tx champion Jerald
-
10,000.00
10,000.00
new event
new event
63 mq,;5�4eHriba
64 Steak Wars
10,000.00
10,000.00
10,000.00
10,000.00
5,000.00
65 54300•Postage
67 Total Expense
11000.00
810,425.00
152.27
90%618.51
750.00
246.00
802,905.89
500.00
1,025,000.00
68 Net Ordinary Income
75.00
200.00
-
69 Other lncomelEapensa
70 Other Income
71
Hot Interest
60000
• Interest Income
500.00
1,392.02
2,000.00
6,646.11
7,500.00
73 Total Other in come
500.00
'.. 1,392.02
2,000.00
7,500.00
74
_....
75 Net Other Income
76 Net Income
j
77
78
_
Prospective now events- income
50,000.00
50,000.00 50,000.00
50,000.00
50,000.00
......_
79
80
Prospective Events -expense
50,000.00
50,000.00 50,000.00
50,000.00
50,000.00
81
82
_.
.......
83
_
84
_. _
85