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06 - Boards & Commissions - Minutes & ReportsItem No. 6 MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS May 9, 2024 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, May 9, 2024, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Russell Jackson, Trey Peeples, Hunter Jones, Peggy McClaren, Gary Flynn, Angie Briscoe, Lauren Wilson, Brittany Chaidemenos, Ashley Green, and Wally Kraft. City Representatives: None. Absent: Board Members: Brittany Johnson, Owen Jobe, Scott Avery, Levi Graham, Robert Staples, and Brad Ramsey. Call meeting to order. Russell Jackson, Chairman, called the meeting to order at 12:16 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of March 2024, a motion to approve this item was made by Trey Peeples, seconded by Hunter Jones, motion carried, 10 ayes, 0 nays. 4. Receive financial report from Russell Jackson, a motion to approve this item was made by Ashley Green, seconded by Trey Peeples. Motion carried, 10 ayes, 0 nays. 5. Russell Jackson stated he, Paul, Robert and roofer went on the roof and found the issues. There will be six new downspouts and a metal plate added to the roof for $7438.00. This has already been approved by the Chamber Board. 6. Gina Crawford stated that the Quilt Show is May 101 and 11th , and Archery is May 17-19. 7. RV policy was discussed and two more changes need to be made. a. Liability: All Park facilities and equipment are intended for the convenience of our guests. Any and all persons using the facilities do at THEIR OWN RISK AND CONSENT. The Park management is NOT RESPONSIBLE for accidents due to fire, theft, wind, flood, personal negligence, acts of God, or other unfortunate circumstances. The registered guest is financially responsible for all individuals and pets at their site for any and all damage to the park. Again, all visitors must check in at the office and subject to day use fee. b. RV must be fully insured. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Ashley Green, seconded by Board Member Angie Briscoe. Motion carried, 10 ayes — 0 nays. Russell Jackson adjourned the meeting at 12:27 p.m. Robert Staples , Chair MINUTES OF THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS BOARD OF COMMISSIONERS SPECIAL MEETING MAY 31, 2024 The Housing Authority of the City of Paris, Texas, Board of Commissioners met for a SPECIAL BOARD MEETING at 9:00 a.m. on Friday, May 31, 2024, at the Housing Authority of the City of Paris, Texas, 6507th S.W. -Office, Conference Room, Paris, Texas 75460. Present: Board Members: Jenny Wilson, Vice Chairman Steve Smith Beverly Johnson Derrick Hill City Representative: None Interim Executive Director: Allan Hubbard Absent: T.K. Haynes 1. Call meeting to Order, Jenny Wilson, Vice Chairman of the Board of Commissioners, at 9:00 a. M. 2. Quorum and members verified by Jenny Wilson, Vice Chairman of the Board of Commissioners. 3. Citizen's Forum: None present to speak. 4. Approval of Minutes from the May 17, 2024 Special Meeting. A Motion to approve this item was made by Board Member Steve Smith and seconded by Board Member Derrick Hill. Motion carried, 4 ayes - 0 nays. Unfinished Business: To be addressed at the next Regular Board Meeting. 6. New Business: EXECUTIVE SESSION: Jenny Wilson, Vice Chairman, closed the Open Session at 9:03 a.m. The Board of Commissioners convened in Executive Session, pursuant to Section 551.087 of the Texas Government Code to discuss applicants and possible hiring of an EXECUTIVE DIRECTOR. The Board of Commissioners reconvened in Open Session at 9:48 a.m. Jenny Wilson, Vice Chairman, stated NO ACTION taken during Executive Session. A Motion to hire Ms. Stacia Waters as the new Paris Housing Authority Executive Director was made by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried, 4 ayes - 0 nays. Ms. Waters was welcomed by the Board as the new Executive Director at which time a Contract Agreement was given to Ms. Waters for her review and execution (copy attached). Ms. Stacia Waters, PHA Executive Director, will be added as a Signer at the Bank. The new Executive Director's official first day on-site will be Tuesday, June 4, 2024. • There being no further business, a Motion to adjourn was made'by Board Member Steve Smith and seconded by Board Member Beverly Johnson. Motion carried 4 ayes - 0 nays. Jenny Wilson, Vice Chairman adjourned the Meeting at 10:20 a.m. APPROVED THIS: 6/18/2024 Date /S/ Jenny Wilson Jenny Wilson, Vice Chairman /S/ Beverly Johnson Beverly Johnson, Acting Secretary MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS JULY 15, 2024 The Planning & Zoning Commission of the City of Paris held a special meeting at 5:30 p.m. in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. 1. 2. Board Members Present: Tylesha Ross -Mosley, Clifton Fendley, Chance Abbott, Chad Lindsey, Robert Spain City Representatives: Osei Amo-Mensah, Director PIanning & Community Development; Triniti Frazier, Community Development Coordinator, Todd Mittge, City Engineer; Clyde Crews, Fire Marshal; Stephanie Harris, City Attorney; Doug Harris, Assistant City Manager Board Member(s) Absent: Call meeting to order. Adam Bolton and Larry Walker Clifton Fendley called the meeting to order at 5:30 p.m. Election of Officers a. Chairman A motion to re-elect Clifton Fendley as Chairman was made by Chad Lindsey and seconded by Tylesha Ross -Mosley. Motion carried 5 ayes — 0 nays. b. Vice -Chairman A motion to re-elect Chance Abbott as Vice -Chairman was made by Board Member Tylesha Ross Mosley and seconded by Board Member Clifton Fendley. Motion carried 5 ayes — 0 nays. 3. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for the citizens' forum.) The citizens' forum was declared open. Robert Avila, 803 Fitzhugh stated that he received a violation notice for 537 SW 3`d. Chaiman Fendley advised that he could voice concerns regarding violations at the City Council citizens forum. Stephanie Harris, City Attorney advised Mr. Avila that she can assist him. With no one else speaking the forum was declared closed. 4. Approve minutes from the meeting of May 06, 2024. A Motion to approve the minutes was made by Board Member had Lindsey and seconded by Board Member Robert Spain. Motion carried, 5 ayes — 0 nays. 5. Conduct a public hearing to consider and take action regarding the petition of Steven Smith for a Comprehensive Plan Amendment from Medium Density Residential (MDR) to High Density Residential (HDR) in the A208 E Crow Survey, Part of Tract 28, LCAD 51027, located in the 4300 Block of Pine Mill Rd. Osei Amo-Mensah presented this item stating there are two items on this agenda for consideration. The applicant Steven Smith is seeking a minor amendment to provide for a higher density use on 6.38 acres that is currently vacant. He is also seeking a zoning change. The developer is proposing a subdivision of duplexes or multi -family homes. The property is currently guided for Medium Density Residential. Staff are in support of this minor amendment to High Density Residential. There are no conditions. The public hearing was declared open. With no one speaking the public hearing was declared closed. A Motion to approve the Comprehensive Plan Amendment to HDR was made by Board Member Chad Lindsey and seconded by Board Member Tyiesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 6. Conduct a public hearing to consider and take action regarding the petition of Steven Smith for a zoning change from an Agricultural District (A) to a Multiple -Family Dwelling District No.2 (MF2) in the A208 E Crow Survey, Part of Tract 28, LCAD 51027, located in the 4300 Block of Pine Mill Rd. Osei Amo-Mensah stated this is the second portion of the same property for rezoning to allow him to do the type of development he is proposing. Staff believes that the property is well situated for the continuation of this type of development. One citizen input was received with concern of heavy traffic by adding this number of units. The comment was forwarded to the City Engineer and his suggestion was for a traffic impact study. The developer can decide to reduce the number of units to curtail the volume of traffic it may generate based on the study. Staff recommendation is to approve the zoning change from Agricultural to Multi -Family No. 2. The public hearing was declared open. With no one speaking the public hearing was declared closed. A Motion to approve the zoning change to MF -2 was made by Board Member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 7. Conduct a public hearing to consider and take action regarding the petition the Crist & Elizabeth Pshigoda Foundation for a Planned Development site plan amendment in the Pshigoda South Addition, Block A, Lot 2, LCAD 18688, located in the 3500 Block of Clarksville Street. Ose Amo-Mensah presented this item stating this property was approved for Planned Development in 1991 which did not allow for carports. The applicant would like to amend the Planned Development to add carports. This will not negatively affect the surrounding community. There were no citizen inputs received on this item. Staff recommends approval with the following minimum design standards: • Carports shall be steel box frame designed w flat/shed roof. • Gutters shall be installed and discharged to stormwater at grade. • Carports shall match the primary structure. • Carports shall be either 20'x 24' or 20'x 48' The public hearing was declared open. Wayne Brown states the tenants would like to add, carports that will all be the same for 2 or 4 parking spots. He is here to answer any questions. With no one else speaking the public hearing was declared closed. A Motion to approve the site plan amendment was made by Board Member Chance Abbott and seconded by Board Member Robert Spain. Motion carried, 5 ayes — 0 nays. 8. Conduct a public hearing to consider and take action regarding the petition of the City of Paris to add text and definition for Community Garden in Exhibit 9B Zoning Ordinance - Use of Land and Buildings Section 8-102 Special Uses, Section 8-201 Special. Definitions as a permitted use in the following zoning districts: Agricultural (A), Neighborhood Service (NS), and Central Area (CA). Osei Amo-Mensah presented this item stating that in 2023, the Legislature passed HB 1750 which affects how municipalities can regulate agricultural operations within its corporate bounds. Our current ordinances do not address agricultural operations as defined by this legislation. In an effort to reconcile our development standards with current regulations, Lamar County Health Department and the City's Development Departments in conjunction with Texas A&M AgriLife staff is working on a test/pilot program to formulate standards and best practices for agricultural operations within our corporate limits. By making this text amendment the city will become compliant with HB 1750, as currently written and interpreted. The public hearing was declared open. With no one speaking the public hearing was declared closed. A Motion to approve the text and definition for Community Garden was made by Board Member Chad Lindsey and seconded by Board Member Tylesha Ross -Mosley. Motion carried, 5 ayes — 0 nays. 9. Conduct a public hearing to consider and take action regarding the petition of the City of Paris for a text amendment to Exhibit 9B Zoning Ordinance Section 9B-10-111 Use of Parking Areas. Osei Amo-Mensah presented this item stating this is about Off -Street Parking regulated under the City's Zoning Ordinance, Section 9B-10-111 entitled "Use of Parking Areas". The ordinance currently requires that (a) identified off-street parking be reserved for parking and no other use; (b) parking in the front yard must occur on the driveway (surfaced, or if unsurfaced where a driveway might logically be); and (d) semi -trucks are not allowed to be parked in specific residential zones (unless expeditious loading / unloading is occurring). Otherwise, parking of vehicles (other than semi -trucks) can occur in the side and/or rear yards of the residential property. The intent of this code is to maintain a neat and orderly look to the surrounding neighborhood. An issue that is not addressed is off-street parking in 1) a vacant residential lot and/or 2) an unimproved and unsurfaced vacant non-residential lot. The Police Department and Code Enforcement Department continue to receive complaints about vehicles across town parked in such vacant lots. Typically, vehicles are being left for long periods of time unattended (junk and rubbish), are leaving ruts / damage to the properties that go unfixed and make it hard for them to be maintained (nuisance violations — tall grass and weeds), and/or are associated with large gatherings (noise, trash, etc.). Overall, there are issues that can run afoul of the intent of maintaining a neat and orderly neighborhood. City Staff have developed the proposed amendment before you, adding 111 1(c). This would make it illegal to park a vehicle on 1) any vacant residential lot and 2) any unimproved and unsurfaced (non-residential) vacant lot. The prohibition in 41 disallows improved and/or surfaced residential vacant lots. A defense to this ordinance is when the vehicle is successfully screened pursuant to our codes under Article 4.11. A cleanup edit is proposed for 9B-10-11 l(d) to add "four -family dwelling district (41{)" to the Iist of residential districts, which should complete the list of all residential districts. Pursuant to section 9B-21 of the Zoning ordinances, before the City Council can take action on this item, it must first appear here before the Planning and Zoning Commission to review and consider a recommendation to send to the council. It would then be brought back to the City Council. There are no significant budgetary implications due to this amendment. Some enforcement costs as well as fines may occur, but these would be minimal amounts as compared to the budget. Authorize the draft amendment to 98-10- 111 and send it to the City Council for approval. The public hearing was declared open. Stephanie Harris, City Attorney states that the draft of the language will prohibit parking on any unimproved lot anywhere in the city. With no one else speaking the public hearing was declared closed. A Motion to approve the text amendment was made by Board Member Chad Lindsey and seconded by Board Member Robert Spain. Motion carried, 5 ayes — 0 nays. 10. Request items for future agendas. Commissioners discussed and agreed to have the P&Z Orientation/Training on the next regular scheduled meeting date of August 05, 2024, after the regular meeting adjourns. 11. Adjournment. There being no further business, the meeting was adjourned at 6:05 p.m. APPROVED THE 5th DAY OF AUGUST, 2024. Chairp o�1 �