08-26-2024 Agenda PacketCITY COUNCIL AGENDA
Notice is hereby given that the City Council of the City of Paris shall meet in regular session
at 5:30 p.m. on Monday, August 26, 2024. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be
attending remotely, but the feed will be available for live viewing at
https://paristexass.aov/public. The matters to be discussed and acted upon are as follows:
Opening Agenda
1. Call meeting to order.
2. Invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
4. Citizens' forum.
(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any
comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with
specific factual information. Claims against the City, Council Members, or employees, as well as individual
personal appeals are not appropriate for citizens' forum.)
If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas
Government Code regarding any item on this agenda.
Consent Agenda
Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from
the Consent Agenda and considered as a separate item.
5. Approve minutes from the meeting of August 12, 2024.
6. Receive reports and/or minutes from the following boards and commissions:
a. Historic Preservation Commission (4-11-2024 & 5-8-2024)
b. Tax Increment Reinvestment Zone "TIRZ" Board (7-11-2024)
c. Main Street Advisory Board (7-9-2024)
d. Airport Advisory Board (5-16-2024)
e. Paris Public Library Advisory Board (6-12-2024 & 7-17-2024)
f. Building & Standards Commission (7-15-2024)
7. Receive June monthly financial report.
Approve a Resolution authorizing execution of an Advance Funding Agreement (AFA)
with the Texas Department of Transportation for a Transportation Alternatives Set -Aside
(TASA) Project.
9, Approve the Final Plat of the Jose Hernandez Addition CB 133, Lots 1 and 2, Block A,
LCAD 16170 and 16172, located in the 900 Block of W. Sherman.
10. Approve the Final Plat of the Martinez Addition CB 53, Lot 1, LCAD 14244, located at
373 N.W. Stn
11. Close out the contract with Pro Tech Track & Tennis, Inc. for the Pickleball Court
Construction Project, accept the completed project, and authorize final payment in the
amount of $189,979.99.
Regular Agenda
12. Discuss, conduct a public hearing and act on an Ordinance amending Zoning Ordinance
No. 1710 of the City of Paris, Texas, as heretofore amended, so as to allow a Specific Use
Permit (SUP) for mixed use in a Neighborhood Service District (NS), in the Simpson Place
Addition, Lot 1, LCAD #17543, located at 2031 Clarksville Street; providing a repealer
clause, a severability clause, a savings clause, a penalty clause; and providing an effective
date.
13. Discuss, conduct a public hearing and act on an Ordinance amending Zoning Ordinance
No. 1710 of the City of Paris, Texas, as heretofore amended, so as to rezone properties
located within Historic Overlay District No. 2 (HD -2), otherwise known as the Church
Street Historic District to Single -Family Dwelling District No. 1 (SF -1); directing changes
accordingly in the official zoning map of the City; providing a repealer clause, a
severability clause, a savings clause, a penalty clause; and providing an effective date.
14. Receive quarterly report on demolition projects.
15. Discuss and act on a Resolution Amending the Guidelines and Criteria of the 5 In 5
Housing Infill Development Program.
16. Discuss and act on an Ordinance adopting a Revised and Consolidated Water
Conservation/Drought Contingency Plan in accordance with requirements of Sections
11.1271 and 11.1272 of the Texas Water Code and Applicable Rules of the Texas
Commission on Environmental Quality.
17. Discuss and act on any necessary edits to the proposed budget for FY 2024-2025.
18. Discuss and act on a Resolution calling a public hearing on the proposed budget for FY
2024-2025.
19. Discuss and act on a Resolution calling a public hearing on the proposed tax rate for FY
2024-2025.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
21. Adjournment.
Certification
I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First
St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on August 23,
2024.
Janice Ellis, City Clerk
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please
contact Janice Ellis at (903) 784-9248 or jellis(aparistexas.gov for assistance.
Item No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
August 12, 2024
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
August 12, 2024, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor Pro -Tem: Gary Savage
Council Members: Mickey Ellis, Rebecca Norment, Alix Putnam and
Rudy Kessel
City Staff- Rob Vine, Interim City Manager; Stephanie Harris,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Finance Director; Rich Salter, Police
Chief; M.A. Smith, Public Works Director; Osei
Amo-Mensah, City Planner; Thomas McMonigle,
Fire Chief; Danny Rowell, Interim Utilities
Director; Paul Strahan, Airport Manager; Celso
Arrieta, IT Manager; Todd Mittge, City Engineer;
and Clyde Crews, Fire Marshal
Absent: Mayor: Mihir Pankaj
Council Member: Shatara Moore
Opening A ends
Call meeting to order.
Mayor Pro -Tem Savage called the meeting to order at 5:30 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
Council Member Ellis led the United States Pledge of Allegiance and the Texas Pledge
of Allegiance.
4. Citizens' Forum.
Larry Schenk, 3765 Dawn Dr. — he spoke in support of a COLA for retirees citing the
City only had one more year to take advantage of this opportunity.
Stephen Red Holmes — 146 CR 43600 — he spoke in support of a COLA for retirees.
Tiny Freelen, 804 -12th N.E. — he spoke in support of a COLA for retirees.
Regular Council Meeting
August 12, 2024
Page 2
Wanda Thorpe, 1880 E. Washington — she spoke in support of a COLA for retirees.
Consent Agenda
Mayor Pro -Tem Savage inquired of Council Members if they wished to pull any items
from the consent agenda for discussion. Council Member Norment asked that item 13 be pulled
out. She said that the acoustics were bad in the room they last met and she would have voted
yes on this item had she known what was being proposed. Subject to the minutes of August 5,
2024, being corrected to reflect Council Member Norment's affirmative vote, a Motion to
approve the consent agenda was made by Council Member Ellis and seconded by Council
Member Kessel. Motion carried, 5 ayes — 0 nays.
5. Approve minutes from the meetings of July 11, 2024, July 22, 2024, July 29, 2024, and
August 5, 2024.
6. Receive reports and/or minutes from the following boards and commissions:
a. Love Civic Center Board (5-9-2024)
b. Housing Authority (5-31-2024)
c. Planning & Zoning Commission (7-15-2024)
7. Receive June & July demolition & code enforcement reports.
8. Receive June drainage report.
9. Receive the May monthly financial report.
10. Receive the 2024 tax appraisal roll from the Lamar County Appraisal District.
11. Receive PEDC's approved Budgets for FY 2024-2025.
12. Receive PEDC's approved Plan of Work for FY 2023-2025.
13. Confirm Professional Services Agreement approved on August 5, 2024, with Baker Tilly
in the amount of $28,600.00 (city manager recruitment & community survey), regarding
services related to a City Manager search.
14. Receive 2024 Tax Rate Calculations as required by the Texas Property Tax Reform and
Transparency Act of 2019 (SB2).
Regular Agenda
Mayor Pro -Tem Savage said they needed to move item 17 up. A Motion to move item 17 up was
made by Council Member Norment and seconded by Council Member Putnam. Motion carried, 5 ayes -
0 nays.
Regular Council Meeting
August 12, 2024
Page 3
17. Convene into executive session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
(1) pending or contemplated litigation and/or (2) on matters in which the duty of an
attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflict with this chapter.
Mayor Pro -Tem Savage convened City Council into executive session at 5:41 p.m.
18. Reconvene into open session and possibly take action on those matters discussed in
executive session.
Mayor Pro -Tem Savage reconvened City Council into open session at 6:13 p.m. and said
there was no action to be taken.
Interim City Manager Rob Vine asked that item 16 be moved up on the agenda.
A Motion to move item 16 up on the agenda was made by Council Member Kessel and
seconded by Council Member Ellis. Motion carried, 5 ayes — 0 nays.
16. Discuss and act on RESOLUTION NO. 2024-034: A RESOLUTION OF THE CITY
OF PARIS, TEXAS, ACCEPTING FOR FILING A PETITION FOR
ESTABLISHMENT OF THE FORESTBROOK PUBLIC IMPROVEMENT DISTRICT
NO. l; CALLING A PUBLIC HEARING ON THE ADVISABILITY OF THE
CREATION OF SAID DISTRICT; AUTHORIZING THE ISSUANCE OF NOTICE BY
THE CITY CLERK REGARDING THE PUBLIC HEARING; AND APPROVING A
PROFESSIONAL SERVICES REIMBURSEMENT AGREEMENT.
Interim City Manager Rob Vine introduced consultants Mark McLiney, Chris Settle and
Mary Petty through vide conference. Mr. Vine explained that approving this item was not
creating a Public Improvement District but simply accepting the petition.
Mayor Pro -Tem Savage said he would like for the consultants to explain there was no
risk to the City. Mr. McLiney said no City funds would be used but that a PID assessment would
be used, PID Bonds would be issued and that would be paid by the people. Ms. Petty said the
Resolution was a statutory requirement to get the process moving forward and then a notice
would need to be published and a letter sent to the landowner. Ms. Petty answered questions
from City Council, and stated the hearing on this petition would take place on September 9t' at
the City Council meeting. Mayor Pro -Tem Savage confirmed with the consultants that this
project was on Nathan Spaulding because it was his project.
A Motion to approve this item was made by Council Member Ellis and seconded by
Council Member Kessel. Motion carried, 5 ayes — 0 nays.
Regular Council Meeting
August 12, 2024
Page 4
15. Conduct the public hearing on a request for disannexation for property located on or
around CR 22500, south and west of the Kimberly-Clark plant (LOAD parcels 71112,
71113, 70422, and 70423) within the City limits of the City of Paris.
City Attorney Stephanie Harris said this was the second of two public hearings required
and no action was necessary.
Mayor Pro -Tem Savage opened the public hearing and asked for anyone wishing to speak
about this item, to please come forward. Consultant for the applicant Gary Peters spoke in
support of this item. He said the property was southwest of Kimberly Clark, it was a 1500 acre
piece of property but only 170 acres was in the city limits and that was the request for
disannexation. He explained the proposal regarding tax revenue loss and they were willing to
pay $768,000.00 over the next three years and assist in making improvement to the Trail de
Paris. Mr. Peters answered questions from the City Council.
Interim City Manager Rob Vine asked that item 20 be moved up. A Motion to move
item 20 up was made by Council Member Kessel and seconded by Council Member Norment.
Motion carried, 5 ayes — 0 nays.
20. Discuss and act on RESOLUTION NO. 2024-035: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE DONATION OF
CERTAIN REAL PROPERTY TO THE BOYS AND GIRLS CLUB OF THE RED
RIVER VALLEY; FINDING THAT SUCH DONATION IS FOR A PUBLIC USE;
AUTHORIZING THE MAYOR TO EXECUTE A WARRANTY DEED TO
EFFECTUATE SAID DONATION; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
City Attorney Stephanie Harris said the land that the Club currently owns on NE 11 St.
would not accommodate any expansion of the facility, and that the City owned property adjacent
to the Club on the East side of their property. She also said the property had two baseball fields
on it, but neither had been used in many years. She stated that on December 14, 2020, the Club
approached the City Council to request that the City donate the property to the club to facilitate
the expansion. Ms. Harris said at the last meeting, Council approved conveyance, and this was
allowed pursuant to State Law because it was a nonprofit entity for public use and if they ever
ceased to use the property for public purpose, the land would automatically revert to the City.
Mayor Pro -Tem Savage said the Club thought this property belonged to them all along.
He also said they had been trying to accomplish this for four years. Ms. Harris explained the
property required subdivision since the fields were part of a larger tract. Mayor Pro -Tem Savage
emphasized all the good things the Boys and Girls Club do to support the children in the
community, and said he was in favor of approving this item.
A Motion to approve this item was made by Council Member Kessel and seconded by
Council Member Norment. Motion carried, 5 ayes — 0 nays.
Regular Council Meeting
August 12, 2024
Page 5
19. Receive presentation from the Interim City Manager and Finance Director, discuss and
provide direction on the FY 2024-2025 Budget for the City of Paris.
Interim City Manager and Finance Director Gene Anderson presented the proposed FY
2024/2025 Budget. Mr. Vine said the budget message was sent to the Council last week and
tonight they would hear a summary of the budget message. Mr. Vine reviewed the property tax
rate, balance of operational funds, the financial policy, and priorities with police department pay
increases being number one. Council Member Norment said she would like to see police pay
higher than $66,000.00. Mayor Pro -Tem Savage, Council Member Ellis and Council Member
Putnam agreed. Council Member Kessel inquired what that would do to the budget. Finance
Director Gene Anderson said it would roughly add about 25% to the department budget if they
increased the salaries to $70,000.00. He also said there were 14 vacant positions. Mr. Anderson
said they might have to do the de-minimis tax rate which was allowed for cities with a population
under 30,000. He reported this would raise $500,000.00 and would not have to go an election.
He explained that the voter approval rate would amount to only about half of that. Mr. Anderson
said he had gone over the budget several times and there were not enough expenditures to cut to
reach $500,000.00. Council Member Kessel wanted to know how fast they could get the 14
positions filled. Chief Salter said he thought they could get five or six police officers hired next
year. He also said candidates had to take the civil service exam which slows the process down.
Mayor Pro -Tem Savage wanted to know if Council increased the police pay to $70,000.00 if that
would create a budget problem. Mr. Anderson said if Council did the de-minimis tax rate, that
he thought that would not be a problem.
Next, Mr. Vine touched on the other priorities, which included the City Council Strategic
Plan, the Wastewater Treatment Plan/Utility Rates/Property Tax Levy, Employee Pay and
Benefits, Rising Costs, Capital Projects and Purchases, Reclassification of Current Employees,
Maintaining Operational Services, Texas Property Tax Reform and Transparency, and the Street
Mill and Overlay Project. Mr. Vine reviewed proposed adjustments in FY 2024-2025 budget,
fire apparatus replacement, replacement programs for police cars and EMS ambulances. Mr.
Vine also reviewed the breakdown of all revenues, a breakdown of all expenditures, capital
outlay and departmental budgets. City Council Members expressed a desire to review some of
the department budgets more in depth and discussed having budget workshops.
City Clerk Janice Ellis outlined the budget calendar timeline and said if Council wanted
to schedule budget workshops, they would need to do so the following week because of the
timeline. She said if the second budget workshop was not needed, it would be easy to cancel but
more difficult to schedule because of the required 72 hours' notice. It was a consensus of City
Council to schedule budget workshops for Monday, August 19d' and Thursday, August 22nd
21. Discuss and act on three appointments to the Traffic Commission and one appointment
to the Historic Preservation Commission.
Ms. Ellis said appointments were made on July 8' but there were remaining vacancies
and that staff re -advertised. She also said additional appointments were made on July 22"d but
there were still remaining vacancies. Ms. Ellis said that Staff re -advertised again, as well as
called applicants who applied for other boards and were not appointed. Ms. Ellis reported that
Regular Council Meeting
August 12, 2024
Page 6
Gloria Day, Linda Vandiver, and Sequoia Bruce expressed an interest in serving on the Traffic
Commission and that Millicent Kee said she would like to serve on the Historic Preservation
Commission.
A Motion to appoint these applicants to the respective boards was made by Mayor Pro -
Tem Savage and seconded by Council Member Norment. Motion carried 5 ayes — 0 nays.
22. Discuss and act on RESOLUTION NO. 2024-036: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING ANGIE BRISCOE AND
JERRY WILLIAMS TO FILL TWO VACANT ALTERNATE POSITIONS ON THE
BOARD OF ADJUSTMENT IN ACCORDANCE WITH SECTION 16 OF THE CITY
ZONING ORDINANCE AND THE CITY'S POLICIES AND PROCEDURES FOR
STANDING BOARDS, COMMISSIONS, AND COMMITTEES; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
Ms. Ellis said there were two remaining alternate positions remaining on the Board of
Adjustment and that Angie Briscoe was interested in serving on this board and that Jerry
Williams was a new applicant.
A Motion to appoint the two applicants to the Board of Adjustment was made by Council
Member Ellis and seconded by Council Member Putnam. Motion carried, 5 ayes — 0 nays.
23. Convene into executive session pursuant to:
A. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding
commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate, stay, or expand in
or near the territory of the governmental body and with which the governmental body
is conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect described by Subdivision (1), as
follows: Lions Head.
B. Section 551.074 of the Texas Government Code, to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee to wit: City Manager.
Mayor Pro -Tem Savage convened City Council into executive session at 7:35 p.m.
24. Reconvene into open session and possibly take action those matters discussed in
executive session.
Mayor Pro -Tem Savage reconvened City Council into open session and said there was
no action to be taken.
Regular Council Meeting
August 12, 2024
Page 7
25. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
No one referenced a future event.
25. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member Ellis
and seconded by Council Member Norment. Motion carried, 5 ayes - 0 nays. Mayor Pro -Tem
Savage adjourned the meeting at 7:47 p.m.
MIHIR PANKAJ, MAYOR
JANICE ELLIS, CITY CLERK
Item No. 6
Present:
Absent:
MINUTES OF THE REGULAR MEETING
OF THE HISTORIC PRESERVATION COMMISSION
107 E KAUFMAN ST
PARIS, TEXAS 75460
WED ..,
NESDAY APRIL 11 2024
4:00 P.M.
Commission Members:
City Representative:
Guest:
1. Call meeting to order
Matt Coyle
Seth Johnson
Ryan Matthews
Linda Vandiver
Jessica Holtman (arrived late)
Jennifer Long
Tracy Dougherty
Council Member Norment
Cheri Bedford, Main Street Director
Rob Vine, Deputy City Manager, City of Paris
Duke McGee, Historic Preservation Officer
No Guests were present
The meeting was called to order by the chairman at 4:05 PM
2. Citizens forum
No one came forth to speak during the Citizens Forum
3. Review and approve the March 13, 2024 meeting
The minutes of the March 13, 2024 meeting were approved on a motion by
Commissioner Coyle, seconded by Commissioner Vandiver. Ayes: 4; Nays 0
4. Discussion and possible action on the following Certificate of Appropriateness application
for property located in HD 1, Property ID 13642; Rigby's
A. Permanent signage — For COA 24-00021
B. Aluminum Blade sign w/reverse lit lettering and vinyl lettering on front facade.
Chairman Mathew noted that reverse lighting is prohibited by the HPC Standards.
A motion was made by Commissioner Coyle, seconded by Commissioner Holtman that
the COA be approved with conditions. The aluminum blade sign is approved if it is
attached to the building per standards, but the sign cannot be back -lit. Motion carried:
Ayes 5; Nays 0
5. Discussion and possible action on the following Certificate of Appropriateness application
for property located in HD 1, 25 N.. Main Street, Property ID 13641.
A. Permanent signate for COA 24-00022
B. Blade sign attached to building facade
On a motion by Commissioner Holtman, seconded by Commissioner Coyle, the motion was
approved. Ayes S, Nays 0.
6. Discussion and possible action on the following Certificate of Appropriateness application
for property located in HDI, 50 N. Main Street, Property ID 13663
A. Permanent signage For COA 24-00023
A motion was made by Commissioner Coyle, seconded by Commissioner Johnson to approve
the COA. Motion carried: Ayes 5; Nays 0
7. ---CONSENT AGENDA
[Items appearing on this consent agenda may be approved by a single vote of the
Commission, with such approval applicable to all items appearing on said agenda. If any
Commission member desires to discuss and consider separately any item appearing on the
consent agenda, that Commission member may do so by requesting that the item be
removed from the consent agenda and considered as a separate item.]
Discussion and possible action regarding the following structures considered by code
inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City
of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to
determine whether such buildms or structures can be rehabilitated and designated on the
National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic
l ro3 qAy as designated by the City Council of the City of Paris.
A.
123 E. Price
B.
1221 W. Cherry
C.
2557 Graham
D.
885 NW 27th
E.
222 & 224 SE 5th
F.
948 SE 5th
G.
925 E. Grove
H.
426 NW 7th
I.
339 NW 5th
Commissioner Holtman made a motion, seconded by Commissioner Vandiver, to approve
the items on the Consent Agenda.
8. Coordinators Report
A. Discuss new HPO
Former HPD Bedford introduced new HPO, Duke McGee.
B. Briefing on Paris Development Code
The confusing language is being updated and coordinated with the Design Standards
C. Discuss Share Point/MyGov
In the future, agenda items will be shared via SharePoint/MyGov instead of Dropbox.
9. Future Agenda Items
Commissioner Holtman would like to again discuss Zoning issues for a possible presentation
to Planning and Zoning and/or City Council.
Adjourn: A motion was made by Commissioner Coyle seconded by Commissioner Vandiver to
adjourn. Meeting was adjourned at 4:42 PM
_.,.�.
Ryan N4Atthews, Chairman,-,,...a..�.
MINUTES OF THE REGULAR MEETING
OF THE HISTORIC PRESERVATION COMMISSION
107 E KAUFMAN ST
PARIS TEXAS 75460
WEDNESDAY May 8 2024
4:00 P.M.
Present: Commission Members: Matt Coyle
Ryan Matthews
Linda Vandiver
Jessica Holtman
Jennifer Long
Absent:
Tracy Dougherty
Seth Johnson, Alternate
Council Member Norment
City Representative: Rob Vine, Deputy City Manager, City of Paris
James Hooten, Assistant Building Official
Jayce Sparks
Guest:
1. Call meeting to order
Barbara Wilson
Brad Archer
Linda Su Know
The meeting was called to order by the chairman at 4:07 PM
2. Citizens forum
No one came forth to speak during the Citizens Forum
3. Review and approve the April 10, 2024 meeting
The minutes of the April 10„ 2024 meeting were approved
4. Discussion and possible action on the following Certificate of Appropriateness application
for property located in HD 2, 655 S. Church, Property ID 16275 — Linda Knox
A. Certificate of Appropriateness for window repair.
This COA is similar to one approved in an earlier meeting for the north side of
this property. A motion was made by commissioner Coyle, seconded by
Commissioner Holtman to approve the COA. Motion carried: 5 ayes; 0 nays
B. Fagade grant in the amount of $2,500.00.
A motion was made by Commissioner Holtman, seconded by Commissioner Long
to approve the Facade Grant application for $2,500.0 Motion carried: 5 ayes; 0
nays.
5. Coordinator's Report
Due to the absence of Duke McGee, Historic Presentation Officer, there was no
Coordinator's report.
6. Future Agenda Items
Commissioner Holtman asked if it would be possible for Home Depot and other
companies selling paint be provided with a list of approved paint colors.
Adjourn: A motion was made by Commissioner Vandiver seconded by Commissioner Holtman
to adjourn. Meeting was adjourned at 4:31 PM
Ryan :..
y ; Chairman
MINUTES OF THE REGULAR MEETING FOR
TAX INCREMENT REINVESTMENT ZONE TIRZ BOARD
PARIS. TEXAS
CITY COUNCIL CHAMBER 107 E. KAUFMAN ST PARIS TEXAS
THURSDAY JULY 11 2024
3:00 O'CLOCK P.M.
Members present: Cody Head, Chairman; Rob Vine, Vice Chairman;
Thomas McMonigle, Secretary; and Maureen Hammond
Members absent: Reeves Hayter
City Staff: Osei Amo-Mensah, Director of Planning and Community
Development; Skylar Unger, Deputy City Clerk; and Cheri Bedford,
Main Street Coordinator
1. Call meeting to order.
Chairman Cody Head called the meeting to order at 3:00 P.M.
2. Citizens' input.
Mayor Mihir Pankaj spoke in favor of enlarging the members of the Board of Directors from five to seven
and removing the requirement that City employees must fill two seats. He stated that requiring City staff
to be on the board can give off a weird perception to citizens, and it might be best to eliminate any
speculation.
Council Member Alix Putnam also spoke in favor of enlarging the board from five to seven members.
PEDC Board Member, Mark Homer spoke in favor of enlarging the board and stated that while the law
does allow for the city employees to be on the board, he feels that the board should be filled with members
of the public and not city employees.
3. Approve minutes from the meeting on June 13, 2024.
A Motion to approve the minutes as presented was made by Mr. Vine and seconded by Mr. McMonigle.
Motion carried 4 ayes — 0 nays.
4. Discuss and possibly take action on a recommendation to City Council on one or both of the following:
A. Increase the number of members on the TIRZ Board of Directors from five (5) to seven (7).
Chairman Head stated that he had a couple concerns about expanding the board from five to seven
members. He said there were valid concerns with getting enough applicants each year, especially
once TIRZ isn't such a hot topic. Ms. Hammond agreed with Mr. Head and stated at this time
there is such great interest in serving on this board that she would be in support of increasing it to
7 members. She also agreed with Mr. Homer that there were several qualified applicants, and
maybe with the caveat that once they get through this process, the board might consider going
back to 5 members if it is warranted. Mr. Vine stated that there had not been a full board present
the entire time the TIRZ board had been meeting, and that he was neither opposed to expanding
the board, or for it. Mr. Vine also said that depending on how item "B" goes, if they decide to
remove the requirement or exclude city employees altogether, that might accomplish the same
things they're looking for with 7 members but that his gut says to stay with 5 just because it's an
easier group to work with. Mr. Head stated that he sees the value of both sides and said if it is on
record to look at the possibility of reducing the number back to 5 in the future, then he would
support expanding the board to 7 members. Ms. Hammond and Mr. Vine agreed.
A Motion to increase the number of members on the TIRZ Board of Directors from five (5) to
seven (7) was made by Ms. Hammond and seconded by Mr. Vine. Motion carried 4 ayes — 0 nays.
B. Remove the requirement that 2 seats on the Board of Directors be filled by City employees.
Chairman Head stated this requirement was in the Bylaws and that he understood the optics and
politics of it. He said that he did not want to remove anyone from the board just because they are
a city employee, but that he did not have a problem removing the language from the Bylaws. Ms.
Hammond and Mr. Vine both agreed. Mr. McMonigle said that removing the requirement would
allow the opportunity to appoint members of the community who are knowledgeable and
passionate about the subject into a position that otherwise would be held by a city employee.
Mr. Vine made a Motion to remove the requirement that 2 seats on the Board of Directors be
filled by City employees and Mr. McMonigle seconded. Motion carried 4 ayes — 0 nays.
5. Receive update from and provide direction to staff regarding authorizing the retention of a consultant to
assist the Board with strategies for reviewing and possibly amending the Project and Financing Plans for
TIRZ No. 1.
Planning Director, Osei Amo-Mensah stated the sub -committee met on the 9t" and he was asked to send
out emails to consultants. They then held meetings with the two consultants who responded. It is up to
the sub -committee to decide which consultant they wish to choose. Chairman Head stated that he
thought they talked about marinating on this for a while. Ms. Hammond asked Mr. Amo-Mensah if the
Board members had the authority to make that decision or if it would be a recommendation to Council?
Mr. Amo-Mensah stated that it would be a recommendation to City Council and that he would get with
the City Attorney to see what steps to take next. Mr. Vine said that he believed the Board had their own
funds available and they could make a recommendation to the Council to keep them informed and
advise them that the Board is moving forward. Mr. Vine said he would follow up with Ms. Harris.
Chaiman Head said the sub -committee would meet again to make that determination and get it to City
Council.
6. Request future agenda items.
There were no future items requested.
7. Adjournment.
There being no further business, Chairman Head adjourned the meeting at 3:16 P.M.
MINUTES OF THE MAIN STREET ADVISORY BOARD
PARIS CITY COUNCIL CHAMBERS
107 E. KAUFMAN
PARIS TEXAS 75460
TUESDAY 'iULY 9 2024
Present: Board Members: Greg Kee, Glee Emmite, William Walker, Melissa
Jones, Becky Semple
City Representatives: Cheri Bedford, Main Street Manager;
Rob Vine, Deputy City Manager;
Citizens: Suzy Harper, Marvin Gorley
1. Citizen forum:
No one presented at citizens forum.
2. Review minutes from the March meeting:
A motion was made to approve the June meeting minutes by Walker. Motion was
seconded by Emmite. 6 ayes, 0 nays
3. Committee Reports:
a. Downtown Lighting - Suzy Harper reported that she and others have been working
on the downtown lighting project for 2 years and 3 months. Before and After
pictures of the Plaza were presented, as well as plans for potential lighting projects,
including, but not limited to, lighting Bywaters Park, outlining Paris Library,
uniformly outlining the tops of all buildings downtown, lighting Farmers Market, 1st
Street, Bonham St. and the north end of the courthouse parking lot. Funds raised to
date is $385,000.00, with another $75,000.00 on the way. These are all private
donations. More community support is needed. The City signed an contract
agreement, budgeting $10, 000.00 to help with maintenance for a year. Harper
stated that "our approaches into town need desperate help and trees and some
lighting is an easy fix. " Bedford stated "downtown has been more utilized since the
lights have been put up, which is part of our plan. "
b. VCC & Chamber - Becky Semple reported 903 SunSets total concert attendance
averaged 16,500. Concert goers very much enjoyed being out under the lights.
Chamber is very busy gearing up for the 40th Anniversary Tour de Paris, July 20.
Paris Tx will be hosting the Paris Games on August 3rd, in conjunction with the
2024 Olympic Games. Opening ceremonies will be at 8:30am with a torch and
flags, walking around the fountain. This will be an all day event with contests
happening all over town.
c. PDA - Emmite reported that PDA faithfully meets the 3rd Tuesday each month at
Rosewood Eatery. July Sunday Funday will be cancelled due to the heat.
Preparation for 2024 Mannequin Night is underway. There has been a good PDA
representation at the City Council meetings to discuss downtown vandalism. Kudos
to Law Enforcement for responding quickly, when reports are made.
d. Historic Preservation - No report. Seth Johnson was the liaison. He has moved out
of town.
4. Coordinators Report:
Two new board members were appointed to the Main Street Board: Mary Hart
and Kim Kalina. They will join us next month. Thank you to Greg Kee for his
leadership and service, as your term has expired. Bedford presented copies of our
Strategic Plan and spoke about the updated "Board Purpose Document ". Board
Job Description Accountability Agreements from other cities, previously reviewed
by Chairman Kee, were discussed and are being considered examples as we
attempt to adopt a new board accountability standard. Bedford introduced Osei
Amo-Mensah , Director of Planning and Community Development, and Doug
Harris, Assistant City Manager, whom she works with and were present at the
meeting. Transforming strategies were discussed more in depth. A walking tour
of downtown will be set for our August board meeting. We will evaluate
downtown, block by block. Vacancies and construction downtown are becoming
an issue, creating gaps between businesses. We need to move up the effort to
target marketing from Broken Bow to downtown.
Upcoming Events: Hatch Chile Fest: Volunteers needed Saturday August 31st.
Someone will need to set up the Sign Up Genius for volunteers. Salsa on the
Square in set for Sept 21st. Sponsors are already reaching out. Festival of
Pumpkins in Oct 26 and it's time to plan! Downtown Cameras: Police Chief is
working on this! Trash: CARDS will bring dumpsters for businesses to use/share.
Director Amo-Mensah introduced himself and briefly spoke on the importance of
achieving the concept of "Main " in Main Street.
Future agenda items:
No future agenda items discussed. Board adjourned at 5: 24 p.m.
Chairman
MINUTES OF REGULAR MEETING
AIRPORT ADVISORY BOARD
107 EAST KAUFMAN STREET
PARIS. TEXAS
THURSDAY MAY 16,2024,5:30 P.M.
1. The Airport Advisory Board was called to order at 5:30 p.m. by Airport Manager Paul Strahan.
Members present: Scott Jackson and Jeffrey Nichols.
City Representatives: Councilman Gary Savage, Assistant City Manager Robert Vine, and Airport
Manager Paul Strahan
2. Citizen's Input.
No one spoke during the citizen's forum.
3. Approval of Minutes
The May 16, 2024, minutes needed approval, motion made to approve the minutes by Jeffrey
Nichols and seconded by Scott Jackson.
4. Receive Report from the Airport Manager.
• Entry Sign to the Terminal Update
Airport received the entry way signs for both the front and rear entrances of the terminal. This
project overall was around five months. The airport selected SCS Graphics located here in Paris
for the sign and installation. Since the terminal has never had an entry way sign, the airport was
able to use the RAMP Grant through TXDOT to get 90/% of the total invoice covered.
• Fly — In Report
Unfortunately the fly — in was cancelled due to weather. The airport has tried to have the fly — in
around April or May before the summer heat sets in but this has been unsuccessful due to weather.
Going forward the airport will see if a fly — in can be done in September / October time frame.
This option will help avoid rain and the summer heat.
• Runway Project Update
The progression of the runway project is going smoothly. TXDOT projected the project to start on
July 5t' but the airport is going to suggest the project start on July 80' in order to get the airport
through the July 0' weekend. The runway project will consist of the runway receiving new asphalt,
the main taxiway receiving a seal coat, the taxiway connectors and main apron will receive a crack
seal job. New paint will be the last item to complete the overall project. TXDOT received two bids
for the project, bids needed to be submitted to TXDOT by May 8`h, 2024. TXDOT held a Zoom
meeting in Austin, Tx to read the submitted bids. After reading both bids, Ambrozi Contracting
won the bid and will be completing all of the work for the project.
• North / West Development
Both projects are progressing, each at different phases of the project. The private party for the
North development wanted to know if the City could help in any way to help reduce the overall
cost of the project. After internal discussions, it was decided that the City could do the install of
the water lines and fire hydrants if the private party supplied all applicable parts for the project.
This helped to reduce the overall cost to the private party which helped progress the project.
Currently, the West development is having a legal agreement created due to the project having a
taxi -lane being developed.
• FAA Airfield Inspection
The airfield was inspected on May 11, 2024, by Aerologic, LLC —this company is subcontracted
out by the FAA to conduct airfield inspections. The inspection lasted four hours with only one
concern, trees around runway 35. These trees are going to need to be removed to protect the
approach into runway 35. The airport is working on getting a quote to get the trees removed.
• Infrastructure Investment and Jobs Act Funding (IIJA)
Originally airports were told that the IIJA money could not be used for new fuel farms by the FAA.
A good number of airports are wanting to use their IIJA money to fund new fuel farms. After
enough airports expressed their positions on this, the FAA has reconsidered and will allow airports
to fund new fuel farms. A Letter of Interest (LOI) has been sent to TXDOT expressing that the
Paris Airport is wanting to use majority of the IIJA money to fund a new fuel farm in FY 2025.
TXDOT quoted the airport $1.2M for a new fuel farm, the City would need to budget $120K in
FY 25 to have this project go through. The old fuel farm will need to be "officially closed out'
through TCEQ after the new fuel farm is completed. This cost will entirely be placed onto the City,
no federal aid is available for this project.
5. Next Airport Advisory Meeting
Mr. Strahan announced the next Airport Advisory Board Meeting would be August 15, 2024.
6. Adjournment
Meeting adjourned at 5:47PM
Approved this J _ th day of August 2024.
Paul Strahan Airport Manager
Paris Public LibraryAdvisory Board
06/12/2024
Meeting Minutes
Callto Order:
The regular meeting of the Paris Public LibraryAdvisory Board was called to
order by Chairman Steve Hellmann at 5:01 p.m. Lacking a quorum, the meeting
began with reports until a quorum could be reached, and then officially began.
Board members present were Steve Hellmann, DeEtte Cobb, and Jennifer
Cullum, with Kelvin Hicks arriving to complete the quorum. Also present were
Library Director Connie Lawman, Deputy City Manager Rob Vine and Friends of
the Library representative Jeannie Walter.
Citizen's Forum:
No citizens addressed the board.
III. Approval: The minutes of the May 15th, 2024 board meeting was approved with
no corrections. DeEtte Cobb made the motion to approve, with Kelvin Hicks
providing the second.
IV. New Business:
a. Strategic Goals
The board was presented with color copies of the notes written on the
chalkboard in previous meetings, listing the thoughts from the Advisory
Board regarding strategic planning. Stevetookthose notes and then created
a Strategic Plan Ideation Summaryand a Strategic Plan draft. The board
discussed the documents and howto proceed forward.
Steve asked if after reviewing the strategic plan, the items listed were what
the board saw as importantforthe libraryin the next 5 years. He suggested
thatforthe July meeting, the board discuss longterm and short-term items
from the list and to create a score card for how to prioritize.
DeEtte asked about a rural library outreach. Connie responded, stating that
she would begin within the city limits. DeEtte responded, noting that the
rural areas are important. Connie stated that the library plans to have a
partnership with Paris ISD's mobile library. Connie also mentioned the
possibility of having book drops in rural areas, for residents who could not
easily make it to the library. Jeannie asked if this was done in other areas, to
which Connie said yes, in many places.
Through discussion of the list, the following edits were made to the draft:
• Item 1.b.: removetheword "adjacent"to "additional
• Item 2.a.: changetheword "cross -train" to "cross -training"
• Item 2.b.: changetheword "improve"to "improving"
• Item 2.d.: changetheword "strengthen" to "strengthening"
• Item 2.e.: (add Item 2.e.) Grow volunteer base to serve more needs and
expand services that can be provided
• Item 3.b.: changetheword "utilize"to "utilizing"
Steve asked the board if there was anything on the list thatwas a "no" forthe
strategic plan. Connie responded, stating that everything on the list has
weight, and thatto some degree, the library is alreadyworking on the list.
Jeannie asked how the listwould be prioritized. Steve then suggested that
the next step would be to being the method of prioritizing the items. The
board members present agreed.
With no further discussion on the topic, the motion to adopt the strategic
plan was made by Kelvin Hicks, with Jennifer Cullum providingthe second.
All board members present were in favor.
b. Library Board Recommendations
Previously, there was confusion regardingthe libraryadvisory board's role in
new board member appointments. Steve said that it is right bythe board to
make recommendations. The bylaws direct the board to do this action. Steve
suggested to not specifically recommend candidates, but instead, to provide
information on candidates based on interactions board members may have
had with each person.
Connie stated thatthere were fourcandidates applyingforthetwo available
positions on the library advisory board: Millie, Abigail, Eva, and Frances. The
board offered each applicantthe opportunityto introduce themselves to the
board, with Millie and Abigail accepting the invitation.
After discussingthe candidates, the board agreed as a whole, that it looks
favorably on allfour candidates. The board would liketo acknowledgethat
Millie and Abigail accepted the board's invitation to introduce themselves
and speak aboutwhythey are interested in joining the advisory board.
V. Friends of the Library Report
Jeannie spoke on behalf of the Friends, stating that there wasn't much to report
on. They are currently working on another story walk that would take place in the
fall. There will also be a fall newsletter and the Friends continue to receive
donations.
DeEtte asked how many members there are, and Jeannie responded, stating
that there are usually 100-150 members.
DeEtte asked if the Friends could collaborate with City Square because she
feels that there needs to be activities for older women. Connie stated that the
Library is working with Paris Pregnancy Center, with one story time a month and
other activities. She also stated that she would love to meet with the new
director of City Square, to begin working with them. Kelvin stated there was a lot
of need at City Square.
VI. Director's Remarks
a. The summer reading kickoff on June 1 9t was well-received bythe public. On
the first day, roughly 300 people signed up and the program continues to
grow. Thanks to the Friends and the 3-D printer, there are 24 prizes to give
away. Connie stated that the stats for the summer reading program would
not reflect until the July meeting of the advisoryboard, but she is very excited
to see them.
b. Connie informed the board that the Children's Librarian, Tracie Clark had
resigned. The position will post in June, with the city collecting applications
through the summerand Connie hopes to interview candidates in the fall.
DeEtte asked what the responsibilities would be for the position. Connie
replied, stating that the person would need to staycurrent on librarytrends,
the children's programs, and a varietyof other tasks that are expected of a
children's librarian. The paywould bethe standard fora person with a
master's in library science.
Steve asked howthiswould impact the library during the busy summer
months, and how would Connie ensure continuity of service. Connie
responded, stating that the library staff is already in the children's library
space allthe time and storytimewould continuewith more people taking on
the role. Connie hopes to have community leaders come in to read to the
children, as heroes.
c. Budget and Statistics Report:
The expenditures for currently stand at $652,261.84, which is 77% of the FY
2024 budget.
Stats show 12,193 librarycard holders, 309 requests for reference
assistance, and 93 requests for computer instruction. Circulation has grown
by 1,533 comparative to FY 2023. The children's program has doubled since
2023 and a memorial of $40 was provided in May.
As one final remark from the board, Steve thanked DeEtte Cobb for serving the [astthree
years.
With nothing further to discuss, Kelvin Hicks made them oti onto adjourn, with Jennifer
Cullum providing the second.
The next meeting of the Paris Public LibraryAdvisory Board will be held on July 17th, 2024,
beginning at 5:00 p.m.
Submitted by:
Jennifer Cullum
Secretary
Paris Public LibraryAdvisory Board
07/17/2024
Meeting Minutes
Callto Order:
The regular meeting of the Paris Public LibraryAdvisory Board was called to
order by Chairman Steve Hellmann at 5:01 p.m.
Board members present were Steve Hellmann, Jennifer Cullum, Myers Hurt,
Melanie Loughmiller, Kelvin Hicks, Eva Dickey, and Fran Neeley. Also present
were Library Director Connie Lawman, Assistant City Manager Doug Harris, and
Friends of the Library representative Audrey Mathieu.
Citizens Forum:
No citizens addressed the board.
III. Approval:
The minutes of the June 12th, 2024, board meetingwas approved with no
corrections. Melanie Loughmiller madethe motion to approve, with Kelvin Hicks
providing the second.
IV, New Business:
a. Member Introductions,.
With July beingthe first meeting of the year forthe advisory board, all voting
and non-voting members introduced themselves. The two new members to
the board are Fran Neeley and Eva Dickey. Fran introduced herself to the
board, stating this is her 5th cycle serving on the library advisory board and
that she is an avid reader. Eva introduced herself to the board, also a
previous board member and stated that she loves to read as well. Doug
Harris introduced himself to the advisory board, statingthat he has been
assigned to the library and he is always availableto the board members for
any questions or concerns.
b. Election of Officers.
Chairman: Myers nominated Steve Hellmann to sit as Chairman of the
board. Kelvin seconded that motion, and all members were in favor.
Vice Chairman: Fran nominated Melanie Loughmillerto sit as Vice Chairman
of the board. Kelvin seconded the motion, and all members were in favor.
Secretary: Myers nominated Jennifer Cullum to sit as Secretary of the board.
Kelvin seconded the motion, and all members were in favor.
c. Strategic Planning.
Steve summarized the strategic plan forthe new board members. Following
his summary, the board then began discussions forthe next stage, which
was decided as prioritizing items from the list as goals forthe year.
Connie stated that overall, the library is already doing allthe items on the list
in some capacity. However, shewould like to prioritize assisting the
underserved populations.
Fran asked how the move to 4 -day school weeks would impact the library
and Connie responded, saying that her programming has altered to respond
to the change. Monday and Friday will have children and teen centered
programs, with Thursday being the quiet day for library staff to plan. Connie
does notwantto add too much to programming until she can assess what
changes with the 4 -day week.
Spanish language patrons: Connie also has staff begin moving allthe
Spanish language collection to one localized area in the library and will begin
notifying patrons of the update. This was done to expand access to non-
native speakers atthe library and highlight the variety of Spanish language
options. Audrey asked whatthe percentage of Spanish speakers and Connie
said that she hasn't begun surveys for patrons to determine that numberyet
but one of the library staff who is a native Spanish speaker has done an
excellent job in providing a voice forthis underserved population in the
community.
Visually limited patrons: Connie would also liketo expand access to visually
Limited readers with an updateto talking books.
Teenage patrons: Connie is working on providing access forteenage patrons
to ride the city bus using a pass. The library can provide a safe space for
teens to come and enjoythe communityof the library. Steve asked whatthe
path for progress on this goalwould be forthe current year. Connie said that
she hopes this can be attained this year. Myers asked if the librarywould
offer extended hours forthe teens, which Connie responded, statingthis
could be possible. Steve asked if the bus route could begin within Paris ISD,
since the city already services this portion of the population. Fran asked if
the students would showtheir library card as id, and Connie responded,
stating she would like that. Doug stated thatthis concept could be had with
Paris Metro, who are receptive to new ideas.
Audrey then asked for an update on the children's library expansion. Connie
stated that the expansion would not be completed this year, due to
budgeting constraints. To create more space for the area, a wall must be
removed. For Fiscal Year 2025, the children's library will have all new
carpeting and paint.
Fran asked for more information on the basement project. Connie stated
that the library has an engineer coming to look at the cracks but told the
board that before looking at other buildings, she would rather focus on the
current building because it needs a lot of structural and financial help. Myers
suggested that the board not completely negate the idea of a basement
expansion, but to push it to a 10 -year plan option instead, to which the board
agreed.
Within the discussion above of the prioritized strategic plan, the following
points from the strategic plan were addressed:
1(d): Making the library more accessible in the community by easing access
to get to the libraryvia public transportation with particularfocus on teen
patrons.
1(h): Serving underserved populations such as teens, visually limited/blind
patrons and native Spanish speakers by providing content and services
catering to their needs and interests.
2(c): Refreshing the building and facilities through targeted renovation and
modernization of both the facilities as well as the available collections.
V. Friends of the Library Report:
a. Historic tree update: Speaking on behalf of the Friends, Myers updated the
Library Advisory Board on the status of the fallen tree. The woodworkers who
have retained a large portion of the tree stated that they are in the process of
drying it. This process can take quite sometime because the slice is 44" in
diameter.
b. Decorative outdoor lights: Audrey stated that the lights cannot be placed on
the library until the roof has been repaired. Audrey asked if this project
should be negated. Connie responded, stating that she is still working on
finding an appropriate contractto have the roof repaired, with Doug adding
thatthe city is working on having an official analysis of the roof damage and
this could take sometime. Audrey asked when the replacement forthe roof
would happen, if that was needed and Doug said that all depends on how
much it would cost. Fran asked if it would be possible to have fundraiser
from the citizens, to help assuage the cost of the roof replacement. Myers
asked if there was some grant funding from the state available. Connie
responded, stating that there is funding from the state, due to the valuable
collection the library houses.
VI. Director's Remarks:
Connie did not have any further remarks to add to the discussion.
VII. Statistics and Budget:
a. Statistics. Connie stated that the stats are all higherthan the previous month
because of the summer reading program, which has been very successful.
The numbers look great, especially the number of books checked out. Myers
asked if the number of new library cards was accurate, to which Connie
responded yes. Audrey asked whythe number of summer readers was being
tracked, to which Connie replied that it shows the usage and importance of
the summer program to the community.
Audrey then asked what the plan was forthevacant Children's Librarian
position. Connie states that so far, five applicants have applied, with one
being a local person. Steve asked about the education requirement, and
Connie responded, stating that a bachelor's degree with Library certification
is required. Doug included that this position has been posted on the city
website.
b. Budget. The board reviewed the budget, with current expenditures at
$710,327.72, which is 84% of the FY 2024 budget. Myers asked whatwould
happen if the library should go over the budget. Connie stated that if that
were to happen, itwould be due to an unexpected cost, such as a roof
replacement, and Doug responded, statingthat a budget amendmentwould
be made.
With no further items to address, Melanie madethe motion to adjourn, with Myers
providing the second.
The next meeting of the Paris Public Library Advisory Board will be held on August 21 It,
2024, beginning at 5:00 p.m.
Submitted by:
Jennifer Cullum
Secreta ry
MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
JULY 15, 2024
The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m.
on Monday, July 15, 2024, at the City of Paris Council Chambers, 107 E. Kaufman St., Paris,
TX 75460.
Present: Board Members: Chris Fitzgerald
Ken Kohls
Brandon Kearney
A.W "Plug" Clem
City Representatives: Robert Talley — Code Enforcement
Jacie Sparks — Code Enforcement
Doug Harris — Deputy City Manager
Cade Oats — Assistant Fire Marshal
Clyde Crews — Fire Marshal
Osei Amo-Mensah, AICP — Director of Planning &
Community Development
Mihir "Mark" Pankaj — Mayor @ 3:25pm
Absent Board Members:
Kim Walker
Call meeting to order.
Chris Fitzgerald, Vice Chairman, called the meeting to order at 3:02 p.m.
2. Approve minutes from the meeting of June 16, 2024.
Motion made by Ken Kohls, seconded by Brandon Kearney, to approve minutes.
Motion carried unanimously. 4-0
3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s)
and/or lien holder(s) of the below properties who have been given notice of a violation of
Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;"
Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or
Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor
Storage;" Code of Ordinances of the City of Paris, Paris, TX:
Building and Standards Meeting
July 15, 2024
Page 2
D. 1650 W Campbell; Maxey Addition, Block 5, Lot 12
Owner: Adline Hughes; 1650 W Campbell. Paris, TX 75460
Robert Talley stated that the carport is collapsing and is pulling part of the roof off
of the main structure. There are holes in the rood and the structure is unsecure. The
siding is rotting. There is missing/deteriorated wood, and the floor is buckling with
missing flooring in some areas.
There was discussion amongst the board with the owner's daughter regarding the
heirship of the property and the time frame that the structure has been in this
condition.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city
has right to do so.
Motion made by Ken Kohls seconded by Brandon Kearney, to follow staff
recommendation. Motion carried unanimously. 4-0
A. 623 SE 6t"; City of Paris, Block 163, Lot 5
Owner: Roddy Cal & Mickie Dudley; 935 SE 6t". Paris, TX 75460
The board decided to table this until the August meeting due to the owner in the
process of selling property.
Motion made by Ken Kohls, seconded by Chris Fitzgerald, to table until August
meeting. Motion carried unanimously. 4-0
B. 820 Clarksville; City of Paris, Block 110 Lot 5
Owner: Saviors Saving Souls INC; 18208 Preston Road, Dallas, TX 75460
Robert Talley stated that the structure is unsecure and there is graffiti throughout the
property. There is also junk and rubbish throughout the property as well.
There was discussion amongst the board, city representatives, and Mayor Pankaj
regarding the future plans for the property.
Robert Talley's recommendation: Declare a nuisance, removal of junk and rubbish
and graffiti within 30 days, secure structure within 14 days, or city has the right to do
so.
Motion made by Brandon Kearney, seconded by Ken Kohls, to follow staff
recommendation. Motion carried unanimously. 4-0
Building and Standards Meeting
July 15, 2024
Page 3
C. 910 W Cherry; City of Paris, Block 83, Lot 36
Owner: Celestine Thomas; C/O Rita Dixon; 8700 Stonebrooke Parkway, Box 1996,
Frisco, TX 75034
Robert Talley stated that the back of structure is separating and there is missing and
deteriorated wood throughout structure. Mrs. Rita Dixon is the attorney over their
estate and could not be present to speak in regards of this property.
Robert Talley's recommendation: table this until August meeting so the attorney,
over the owner's estate could be present.
Motion made by Ken Kohls, seconded by Brandon Kearney, to declare a nuisance,
demo within 60 days or city has right to do so. Motion carried unanimously. 4-0
E. 2110 W Plum; Westside Addition, Block 12, Lot 12
Owner: Patsy Wilson; 2110 W Plum, Paris, TX 75460
Robert Talley stated that the back of structure has collapsed. There is foundation
damage and some junk and rubbish. The structure is unsecure.
Robert Talley's recommendation: Declare a nuisance, demo within 30 days or city
has the right to do so.
Motion made by Ken Kohls, seconded by Brandon Kearney, to follow staff
recommendation. Motion carried unanimously. 4-0
4. Adjournment
There being no further business, a motion to adjourn was made by Chris Fitzgerald, Vice
Chairman, at 4:06 p.m.
qpt-X?,
P
Item No. 7
TO: Mayor, Mayor Pro -Tem, and City Council
Robert Vine, Interim City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: JUNE 2024 FINANCIAL REPORT
DATE: August 26, 2024
BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit
to the City Council through the City Manager a monthly statement of receipts and disbursements.
STATUS OF ISSUE: This report updates the City Council on the City's financial activities through
the month stated in the subject line.
BUDGET: Not affected by this report.
RECOMMENDATION: Motion to receive the monthly financial report.
City of Paris
June 2024 Financial Report Comments
Net to Date Comparison of Revenues:
1. The operations and maintenance property tax and related collections reported are 0.93% more than
what was reported in 2023. Current tax collections this year are 97.05% of the tax levy vs. 97.21%
last year.
2. Sales taxes are up 4.24% from last year ($328,946).
3. Hotel occupancy taxes are up 5.94% compared to last year ($39,260).
4. Franchise fees are down 6.06% compared to last year ($128,584). This is due to a significant
decrease in the payment from Atmos.
5. Permit fees are up 95.99% from last year ($254,853). This increase is due to new commercial
permits.
6. Municipal Court fines and related fees are down 12.02% compared to last year ($23,237).
7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed
beverage tax, and other minor revenues. This revenue is up 23.20% ($490,794). This is due to
higher interest income and miscellaneous revenue.
8. Sanitation fees are down 0.55% ($885).
9. EMS fees are up 24.14% compared to last year ($626,391).
10. Lamar County EMS contributions are up 6.20% (19,794) compared to last year.
11. Total General Fund revenues are up 6.55% compared to last year ($1,638,426). General Fund
revenues equal 89.98% of the budget with the City being 75.00% through the budget year.
12. Total General Fund expenditures are up 2.91% ($583,078) compared to last year. General Fund
expenditures to date equal 66.26% of budget with the City being 75.00% through the budget year..
13. Sewer revenue was up 13.67% ($975,680).
14. Water revenue was down 3.20% ($206,763).
15. Other revenue sources are up 7.20% ($41,952).
16. Total Water & Sewer revenues, ignoring transfers and adjustments, are 5.72% above last year
($810,869) and represents 71.32% of the total budget.
17. Total Water & Sewer expenses are 21.16% above last year ($1,548,893) at this point and represent
42.25% of the total budget (73.91% adjusted for debt payments.) while the City is 75.00% through
the budget year.
18. The Airport Fund has overcome the deficit reported last month with summer activity boosting
revenue as expected.
19. The Sanitation Fund shows in this report to be operating at a deficit, but this is a timing issue. There
is a pending revenue transfer from the Water Billing Office which collects the sanitation fees to the
Sanitation Fund which will eliminate the deficit shown in this report.
Departmental Expenditure Summary:
At this point the City is nine months or 75.00% through the budget year. It is important to remember a _
that expenditures do not occur equally throughout the year. For example, capital expenditures and
association memberships are one-time expenditures that if made early in the fiscal year can produce a n
distorted expenditure percentage. Within the General, Water & Sewer, Airport, and Sanitation Funds
there were six departments whose expenditures were over 75.00%.
1. City Council -99.99%. The overage amounts to $47,611 and was due to consultant costs and
the housing assessment study. The City will receive reimbursement on 2/3 of the study.
2. Library -81.14%. The overage amounts to $51,778 and was caused by supplies, technical
processing, annual insurance payment, travel, furniture, and maintenance agreement.
3. General Expenses -79.04%. The overage amounts to $82,539 and was caused by building
maintenance, EDP costs, branding program, phone costs, and TIRZ costs.
4. Airport -75.17%. This overage amounts to $1,783 which is an immaterial amount. Additional
matching funds for the airport runway project brought this about.
5. Water Treatment Plant -78.45%. The overage amounts to $124,981 and was caused by lab
chemicals and filtration plant costs.
6. Sanitation -79.16%. The overage amounts to $57,528 and was due to use of temp workers.
General comments to the City Council:
1. Over 99% of all the City operational activity takes place in the General Fund, the Water & Sewer
Fund, Airport Fund, or the Sanitation Fund. The other funds are special purpose funds with
limited activity and usually with legal restrictions on what their money can be spent on. For that
reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund,
Airport Fund, and the Sanitation Fund. However, if circumstances merited it, I would make
comment on activity in one of the other funds.
2. 1 try to anticipate questions you might have about the report and comment on those points.
After you receive your packet and review the monthly report, if you have questions about the
report, please let the Manager know (or me if you can't reach the Manager) before the Council
meeting, if possible, in case I must research the answer to your question. That does not prevent
you from asking the question at the meeting if you wish to make a point, but it does help
prevent questions coming up that I can't answer on the spot and possibly delay the Council in
making a decision.
City of Paris
General Fund Recap
June 2024
Current Year to Date
Prior Yearto Date
Net to Date
FY2024
FY2023
Taxes Collected
$
8,179,819.13
$ 8,104,315.71
$
75,503.42
Sales Tax
$
8,077,914.73
$ 7,748,968.42
$
328,946.31
HoteUMotel Tax
$
699,347.66
$ 660,086.87
$
39,260.79
Franchise Fees
$
2,677,995.09
$ 2,850,990.15
$
(172,995.06)
Permits
$
520,331.42
$ 265,478.16
$
254,853.26
Court Fees
$
169,961.26
$ 193,198.31
$
(23,237.05)
Other Revenue
$
2,605,673.24
$ 2,114,878.72
$
490,794.52
Sanitation
$
159,286.40
$ 160,171.68
$
(885.28)
EMS Fees
$
3,220,861.90
$ 2,594,470.84
$
626,391.06
Lamar County EMS
$
338,912.30
$ 319,117.50
$
19,794.80
Total Revenues
$
26,650,103.13
$ 25,011,676.36
$
1,638,426.77
Total Expenditures
$
20,579,177.04
$ 19,996,098.96
$
583,078.08
Net To Date
$
6,070,926.09
$ 5,015,577.40
$
1,055,348.69
City of Paris
General Fund
Department Expenditures -June 2024
Current Month Actual Prior Year Month Actual Current Year to Date Prior Yearto Date Current Year Budget Prior Year Budget
June 2024 June 2023 FY2024 FY2023 FY2024 FY2023
Department
11 -City Council
$
8,513.99
$
3,078.34
$ 190,486.97
$
164,299.23 $
Department
12 -City Manager
$
58,525.54
$
69,036.37
$ 563,788.64
$
454,402.79 $
Department
13 -City Attorney
$
34,968.08
$
39,472.42
$ 281,983.15
$
293,188.74 $
Department
14 -Municipal Court
$
19,933.89
$
25,369.85
$ 193,401.27
$
172,133.93 $
Department
15 -City Clerk
$
16,500.62
$
22,275.74
$ 161,863.40
$
150,262.27 $
Department
21 -Accounting & Auditing
$
32,772.56
$
46,409.87
$ 344,852.14
$
363,738.01 $
Department
31 -Police
$
560,368.92
$
681,944.91
$ 5,246,529.20
$
5,085,697.83 $
Department
32 -Fire
$
398,803.77
$
537,429.45
$ 4,243,725.51
$
4,077,261.70 $
Department
40- Community Development
$
117,816.95
$
156,404.74
$ 983,151.62
$
1,066,494.44 $
Department
41 -Engineering
$
25,042.95
$
30,533.65
$ 273,754.09
$
304,008.12 $
Department
42 -Public Works
$
17,044.65
$
22,612.41
$ 181,796.98
$
168,776.21 $
Department
43- Parks & Recreation, ROW
$
140,030.82
$
178,138.95
$ 1,007,121.01
$
1,027,097.88 $
Department
44 -Sanitation
$_
$_
$_
$_
$_
Department
46- Streets &Highways
$
85,556.46
$
103,941.39
$ 868,930.61
$
688,960.43 $
Department
48- Traffic & Public Lighting
$
37,347.26
$
35,699.20
$ 339,274.63
$
345,544.28 $
Department
49 -Garage
$
26,606.63
$
38,355.70
$ 275,019.21
$
264,770.76 $
Department
54 -Emergency Medical Service
$
309,876.74
$
387,929.74
$ 3,125,527.96
$
3,298,279.26 $
Department
62 -Paris Band
$-
$-
$ 848.40
$
640.38 $
Department
64 -Library
$
59,421.18
$
75,820.98
$ 684,028.23
$
581,195.50 $
Department
89- General Expenses
$
47,366.07
$
49,254.50
$ 1,613,094.02
$
1,437,718.60 $
Department
91 -Contingency
$-
$
39,508.94
$•
$
136,929.86 $
Department
90 -Debt
$
-
$
(51,285.41)
$
(85,301.26)
$
1,996,497.08
$
2,491,931.74
$ 20,579,177.04
$
19,996,098.96 $
190,500.00 $ 203,900.00
762,223.00 $ 618,106.00
418,188.00 $ 402,097.00
273,021.00 $ 251,997.00
219,071.00 $ 205,321.00
661,212.00 $ 732,719.00
7,660,330.00 $ 7,257,141.00
5,664,697.00 $ 5,594,674.00
1,685,684.00 $ 1,649,428.00
418,884.00 $ 396,933.00
258,963.00 $ 232,470.00
1,410,031.00 $ 1,486,128.00
2,544,784.00 $ 1,276,173.00
515,289.00 $ 474,902.00
401,450.00 $ 370,001.00
5,016,435.00 $ 4,422,181.00
23,050.00 $ 23,050.00
842,999.00 $ 799,835.00
2,040,739.00 $ 2,061,234.00
50,000.00 $ 40,000.00
31,057,550.00 $ 28,498,290.00
City of Paris
Water & Sewer Fund Recap
June 2024
Total Expenditures
$
Current Year To Date
Prior Year To Date
$
Net To Date
Debt
$
FY2024
FY2023
$
351,255.39
Water Revenues
$
6,238,214.28
$ 6,444,977.71
$
(206,763.43)
Sewer Revenues
$
8,107,938.54
$ 7,132,258.11
$
975,680.43
Other Revenues
$
623,965.77
$ 582,013.13
$
41,952.64
Total Revenues
$
14,970,118.59
$ 14,159,248.95
$
810,869.64
Total Expenditures
$
8,867,358.72 $
7,318,465.37
$
1,548,893.35
Debt
$
6,645,390.00 $
6,294,134.61
$
351,255.39
Net To Date
$
(542,630.13) $
546,648.97
$
(1,089,279.10)
Prior Year to Date
City of Paris
PnorYearBudget
FY2023
FY2024
FY2023
85,885,37 $
Water& Sewer Fund
117,995.00
2,063,907,31 $
2,908,540,00 $
2,758,811.00
2.480,618.92 $
Department Expenditures -June 2024
3,335.856.00
1,176,746.37 $
1,765,305.00 $
1,693,625.00
572,422.13 $
Current
Month Actual
Prior Year Month Actual
Current Year to Date
2,434,667.00
348,204.72 $
477,423.00 $
June 2024
June 2023
FY2024
Department
80 -Warehouse
$
9,095.00 $
11,542.49 $
92,237.50 $
Department
81- W & S Bitting and CuLactin $
253,243.79 $
242,724.23 $
2,142,392.63 $
Department
82- Water Production
$
240,258.20 $
309,784.67 $
2,639,579.83 $
Department
83- Water Distribution
$
110,049.84 $
140,656.74 $
1.120,560.83 $
Department
85- Sewer Maintenance
It
46,641.89 $
56,072.34 $
566,585.87 $
Department
86- Waste Water Treatment
$
175,208.25 $
207,067.80 $
1,789,89).73 $
Department
87 -Lift Stations
$
29,416.22 $
63,609.26 $
316,104.33 $
Totals
$
863,913,19 $
1,031,457.53 $
8,867,358,72 $
Prior Year to Date
Current Year Budget
PnorYearBudget
FY2023
FY2024
FY2023
85,885,37 $
123,628.00 $
117,995.00
2,063,907,31 $
2,908,540,00 $
2,758,811.00
2.480,618.92 $
3,619,463.00 $
3,335.856.00
1,176,746.37 $
1,765,305.00 $
1,693,625.00
572,422.13 $
959,441.00 $
849,352.00
1,622,138.00 $
2,518,560.00 $
2,434,667.00
348,204.72 $
477,423.00 $
460,242.00
8,249,922.82 $
12,372,360.00 $
11,650,548.00
City of Paris
Cox Field Airport Recap
June 2024
Current Year to Date Prior Year to Date
FY 2024 FY 2023
Airport Revenue
$
820,257.92
$
906,439.55
Airport Expenses
$
779,564.66
$
691,741.07
Net To Date
$
40,693.26
$
214,698.48
City of Paris
Sanitation Fund Recap
June 2024
Current Year to Date Prior Year to Date
FY 2024 FY 2023
Sanitation Revenues $ 987,787.35 $ 949,472.67
Sanitation Expenses $ 1,092,528.84 $ 937,547.59
Net To Date $ (104,741.49) $ 11,925.08
Item No. 8
f
TO: Mayor, Mayor Pro -Tem & City Council
Rob Vine, Interim City Manager
FROM: Todd Mittge, City Engineer
SUBJECT: TxDOT Transportation Alternatives —
City of Paris (TA Program) — 1St Street SW Bike Lanes
DATE: August 26, 2024
BACKGROUND: In December of 2022, Texas Department of Transportation (TxDOT) sent out
a call for applications for Transportation Alternatives Set -Aside (TASA) projects throughout the
state of Texas. Any local agency can apply for funding for sidewalk projects, bike lanes, shared
use paths, or other projects not primarily related to motor vehicles. The City of Paris applied for
an on -system bike lane project along 1St Street SW from Hearne Avenue to Kaufman Street. For
final selection, TxDOT compared projects between local agencies statewide and gauged several
factors before projects were funded.
As presented to TxDOT, "If this project is selected, 5' bike lanes will be placed on existing
pavement northbound and southbound using durable thermoplastic material (similar to the material
used to make thick crosswalk lines) and have vertical delineators between the bike and traffic
portion of the roadway. No new pavement will be constructed. These proposed bike lanes will
connect to the Northeast Texas Trail (NETT) at Hearne Avenue, providing cyclists a safe route
from the NETT to Historic Downtown Paris." This project was included as a recommendation in
the Toole Group memo to the city in 2019. A resolution from the City Council was passed on May
8, 2023, showing support for this project.
Through two rounds of review, this project was selected on November 2, 2023. Out of a total of
465 applications, received by 304 entities in our state, with funding requests over $1.7 Billion, we
were one of 83 projects selected, valued at $345 Million.
STATUS OF ISSUE:
This is an 80%/20% cost share. The Federal fund portion was awarded at $409,751. The City
portion is $102,438.
TxDOT needs a resolution authorizing the execution of an advance funding agreement (AFA) with
the state in order to move to the next step in the process, which is the engineering design. Staff
has reviewed the resolution is presenting to the City Council for consideration.
BUDGET: The estimated budget for this project is $512,189. TxDOT will contribute 80% using
Federal Funds as stated above, and the city would be responsible for 20% ($102,438). Although
the project has already been selected by TxDOT, the City of Paris is not currently bound in any
way to construct the project. By considering this Advance Funding Agreement, The Council is
stating they will or will not match funds and move forward with the project.
Local match funds would come from city reserves.
RECOMMENDATION: Staff recommends approval of the resolution supporting the Advanced
Funding Agreement to move forward with the project to add bike lanes to the city.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AUTHORIZING EXECUTION OF AN ADVANCE FUNDING AGREEMENT
(AFA) WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR A
TRANSPORTATION ALTERNATIVES SET-ASIDE (TASA) PROJECT;
MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, on October 26, 2023, via Minute Order 116575, the Texas Transportation
Commission authorized the 1St Street SW Bike Lanes Project (the "Project) to receive
Transportation Alternatives Set -Aside (TASA) funds for project construction and Texas
Department of Transportation (TxDOT or the State) oversight; and
WHEREAS, the TASA funds require a local match, and the City of Paris, Texas commits
to provide the match in the amount of ONE HUNDRED TWO THOUSAND FOUR HUNDRED
THIRTY-FOUR DOLLARS AND NO/100 ($102,434.00) comprised of cash or Transportation
Development Credits (TDCs); and
WHEREAS, the City of Paris, Texas is responsible for all non -reimbursable costs and
100% of overruns, if any; and
WHEREAS, the City Council of the City of Paris, Texas desires to reaffirm its support
of the Project and approve and authorize the execution of an Advance Funding Agreement
(AFA) with TxDOT for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved and are incorporated herein for all purposes.
Section 2. That the Mayor is authorized to enter into an Advance Funding Agreement
with TxDOT for this Project.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 26th day of August, 2024.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
TO: Mayor, Mayor Pro -Tem & City Council
Rob Vine, Interim City Manager
FROM: Todd Mittge, City Engineer
SUBJECT: Consideration of and action on the Final Plat of the Josue Hernandez Addition,
Lots 1 and 2, City Block 133, Lots 4, 5, and 6. LCAD: 16170 & 16172, 913 West
Sherman Street.
DATE: August 26, 2024
BACKGROUND
The applicant requests approval of a Final plat to build a single-family structure.
This was a non -platted City Lot and Block parcel.
RECOMMENDATION
Staff recommends approval of the Final plat with the following conditions:
1. The submission to and tentative approval of a preliminary plat by the Commission shall
be a condition precedent to the preparation of a final plat. Chapter 9A, V Final Plat:
a. Any conditions of approval for the preliminary plat and master plat shall be
revised before final approval of final plat.
2. All land, buildings, or structures located within the City of Paris, Texas,. ..shall be used,
placed, and erected in conformance within the zoning regulations prescribed for the
zoning district in which such land or building is located... Chapter 913, 7: Compliance
Required:
a. Zoning for affected plats shall be corrected or rezoned. Existing zoning is shown
as MF -2 on this plat, but is currently zoned MF -1 and SF -3.
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awd LOTS 1 & 2, BLOCK A
JOSUE HERNANDEZ ADDITION
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Item No. 10
f
TO: Mayor, Mayor Pro -Tem & City Council
Rob Vine, Interim City Manager
FROM: Todd Mittge, City Engineer
SUBJECT: Consideration of and action on the Final Plat of the Martinez Addition, CB53, Lot
l; LCAD: 14244, located at 373 NW 5th.
DATE: August 26, 2024
BACKGROUND
The applicant requests approval of a final plat in order to build a single family
structure. This was a non -platted City Lot and Block.
RECOMMENDATION
Staff recommends approval of the final plat with the following conditions:
1. The submission to and tentative approval of a preliminary plat by the Commission shall
be a condition precedent to the preparation of a final plat. Chapter 9A, V Final Plat:
a. Any conditions of approval for the preliminary plat and master plat shall be
revised before final approval of final plat.
2. The number of lots and blocks, in accordance with a systematic arrangement.... Chapter
9A, V Final Plat, subsection 5.
a. Lot and block shall be shown on the plat. Lot 1 Block A is recommended for this
plat.
3. Location of proposed lots, streets, alleys...., Minimum finished floor elevations for each
lot.... Chapter 9A, V Final Plat, Subsection 8.
a. Minimum Finished Floor Elevation of the proposed structure shall be shown on the
final plat.
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Item No. 11
s
TO: Mayor, Mayor Pro Tem and City Council
Robert Vine, Interim City Manager
FROM: M.A. Smith, Public Works Director
SUBJECT: Close out Agreement with Pro Tech Track for the Pickleball Court
Construction Project and authorize final payment.
DATE: August 24, 2024
BACKGROUND:
At the May 13, 2024 regular meeting, City Council authorized agreements with Paris Texas
Pickleball and Pro Tech Track & Tennis, Inc. for construction of eight (8) pickleball courts at the
City of Paris Sports Complex, in the amount of $547,839.96. Paris Texas Pickleball is funding the
comprehensive amount of the construction contract.
STATUS OF ISSUE:
Following execution of the agreements, Paris Texas Pickleball requested Pro Tech Track & Tennis,
Inc. include fans to be placed in the two (2) shade structures and extend electric service from the
courts to the nearest breaker panel. The contractor proposed $25,628.00 for the additional scope
of work, requiring Change Order No. 1 to the agreements. Paris Texas Pickleball agreed to this
amount and authorized the City to amend the agreement. Paris Texas Pickleball will fund the
additional $25,628.00.
The Pickleball Construction Project is completed as referenced in the attached invoice.
BUDGET:
With this Change Order No. 1, the revised contract amount is $573,467.96. Paris Texas Pickleball
will fund the entire project amount with payments to the City of Paris. Pro Tech Track & Tennis,
Inc. will invoice the City of Paris for construction costs, with invoices to be paid from funds
received by the City from Paris Texas Pickleball. The first payment, in the amount of $383,487.97,
was made to the City on May 14, 2024. This leaves a remaining balance of $189,979.99.
RECOMMENDATION:
Close out the contract with Pro Tech Track & Tennis, Inc. for the Pickleball Court Construction
Project, accept the completed project, and authorize final payment in the amount of $189,979.99..
I N V 0 1 C E
AUGUST 15, 2024
CITY OF PARIS
2005 S. COLLEGIATE STREET
PARIS, TEXAS, 75460
PERMIT # 24-000024
RE: PICKLEBALL COURT CONSTRUCTION SUBSTANTIAL COMPLETION
COMPLETED SCOPE OF WORK
✓ Completion of all fencing
✓ Completion of all lighting
✓ All equipment and structures installed and provided
Shade structures
Bleachers
Cabanas
Nets and Posts
✓ All surfacing complete
TOTAL: $164,351.99
CHANGE ORDER AMENDEMENT
■ Provided electrical power from breaker panels to switching station, for additional pane across the parking
lot to building as specified to power the neutral location provided.
■ Provided and installation. (2) ceiling fans underneath shade structures
TOTAL: $25,628.00
TOTAL DUE: $189,979.99
WE APPRECIATE YOUR BUSINESS
JOE PHILLIPS
PRO TECH TRACK & TENNIS, INC.
PO BOX 8024
TYLER, TEXAS 75711
PO BOX 8024, TYLER, TEXAS 75711 903-570-7343 903-894-6461
rec:H
Item No. 12
TO: Mayor, Mayor Pro Tem & City Council
Robert Vine, Interim City Manager
FROM: Osei Amo-Mensah, AICP Director Planning & Community Development
SUBJECT: Conduct a Public hearing to consider and take action regarding the petition of
Deanna Griffin on behalf of Nathan Bell Property Management & Rentals, LLC
in conjunction with TM&D LLC for a Specific Use Permit (SUP) Mixed Use in
a Neighborhood Service District (NS), in the Simpson Place Addition, Lot 1,
LCAD 17543, located at 2031 Clarksville Street.
MTG. DATE: August 26, 2024
BACKGROUND
On Monday, August 5, 2024, the City of Paris Planning & Zoning Commission held its regular
meeting and unanimously recommended approval to the request above. The SUP is requested by
applicant Deanna Griffin on behalf of Nathan Bell in conjunction with TM&D, owner of property
at 2031 Clarksville Street, who have entered into negotiations for a new business at this address.
The business will be operated part-time and requires tenant use of the property as temporary
housing and business services. The business is owned by Deanna Griffin, and owner has granted
her permission to occupy the property subject to City approval.
According to Section 12-101 of the Zoning Ordinance, "The city staff shall review and
recommend said Special Use Permit request and the Planning and Zoning Commission in
considering and determining its recommendation and the City Council on any request for a
Specific Use Permit shall require from the applicant Site plans and supportive plans, information,
operating data and expert evaluation concerning the location, function and characteristics of any
building or use proposed. The City Council may, in the interest of the public welfare and to assure
compliance with this ordinance, establish conditions of operation, location, arrangement and
construction of any use for which a permit is authorized. "
STATUS OF ISSUE
• The subject property owners are in negotiations for a new business "Sage Aesthetics" at this
address.
• The current zoning is a Neighborhood Service District (NS) by Ordinance No. 86-014.
• The property has been used for various businesses since approximately 2012.
• The existing structure was originally constructed as a residential home with a kitchen, bath and
bedrooms.
Page 1 of 3
• The new business will operate part-time and requires tenant use the property as temporary housing
and business services.
• A Specific Use Permit (SUP) is required for Mixed Use in the Neighborhood Service zoning
district "live/work".
• A live/work unit must comply with Section 508.5 through 508.5.11 of the International Building
Code (IBC).
• The Building and Fire staff have worked with the applicant to meet the requirements of
the Building and Fire Codes in reference to the proposed live/work SUP application
• Planning defines a live/workspace within buildings that are used jointly for commercial and
residential purposes where the residential of the space is secondary or accessory to the primary
use as a place of work. A structure or portion of a structure combining a residential living space
for a group of persons including not more than four adults with an integrated workspace principally
used by one or more of the residents.
• The property to the North is zoned Two -Family dwelling (2F).
• The property to the South is zoned Neighborhood Service (NS).
• The property to the East is zoned Neighborhood Service (NS).
• The property to the West is zoned Office (0).
• The Future land Use is guided for Retail (R).
BUDGET
There are no significant budgetary implications due to this Special Use permit (SUP).
INPUTS
Staff received one input form in support of the zoning change from property owners Jim and Phalia
Blassingame that are within 200 -ft of the subject property.
OPTIONS
• Allow the live/work (SUP) at 2031 Clarksville Street.
• Disallow the request to live/work (SUP) at Clarksville Street.
P & Z RECOMMENDATION
P&Z agreed with staff's recommendation and voted 7 (Yes) -0 (Nay) unanimously to approve the
Specific Use Permit (SUP) for Mixed Use in the Neighborhood Service District, subject to the
following condition:
1. Approval of interior fire wall separations and/or fire sprinkler system improvements by
the Building Official and Fire Marshal prior to issuance of Certificate of Occupancy (CO)
permit.
RECOMMENDATION
Staff recommends approval of a Specific Use Permit (SUP) for Mixed Use in the Neighborhood
Service District, subject to the following condition:
1. Approval of interior fire wall separations and/or fire sprinkler system improvements by
the Building Official and Fire Marshal prior to issuance of Certificate of Occupancy (CO)
permit.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO ALLOW A SPECIFIC USE PERMIT
(SUP) FOR MIXED USE IN A NEIGHBORHOOD SERVICE DISTRICT (NS), IN
THE SIMPSON PLACE ADDITION, LOT 1, LCAD # 17543, LOCATED AT 2031
CLARKSVILLE STREET; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission received a request for an
amendment to the Zoning Ordinance of the City of Paris for a specific use permit (SUP) for
Mixed Use in a Neighborhood Service District (NS), in the Simpson Place Addition, Lot 1,
LCAD # 17543, located at 2031 Clarksville Street; and,
WHEREAS, on August 5, 2024, following notice and publication as required by law,
the Planning and Zoning Commission conducted a public hearing on the proposed
amendment to the City Zoning Ordinance for an SUP for Mixed Use in a neighborhood Service
District (NS), and, following said hearing, made formal recommendation to the City Council
to approve the requested specific use permit subject to the following condition:
1. Approval of interior fire wall separations and/or fire sprinkler system
improvements by the Building Official and Fire Marshal prior to issuance of
Certificate of Occupancy (CO) permit.
WHEREAS, on August 26, 2024, following notice and publication as required by law,
the City Council of the City of Paris conducted a public hearing on the proposed amendment
to the City Zoning Ordinance, and having considered the recommendations of the Planning
and Zoning Commission and the testimony and evidence introduced at said public hearing,
found and determined that approving the aforesaid specific use permit with the stated
conditions would be consistent with the Comprehensive Future Land Use Plan of the City of
Paris, consistent with the City Zoning Ordinance, and in the best interests of the public health,
safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved and are incorporated herein for all purposes.
Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning
Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to
allow a specific use permit (SUP) for Mixed Use in a Neighborhood Service District (NS), in
the Simpson Place Addition, Lot 1, LCAD # 17543, located at 2031 Clarksville Street, subject
to the following condition:
1. Approval of interior fire wall separations and/or fire sprinkler system
improvements by the Building Official and Fire Marshal prior to issuance of
Certificate of Occupancy (CO) permit.
Section 3. That the Chief Building Official of the City of Paris be, and he is hereby,
directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes
set forth in this ordinance.
Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 5. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any
penalty accruing or to accrue, or as affecting any rights of the municipality under any section
or provisions of any ordinance at the time of passage of this ordinance.
Section 6. That it is the intention of the City Council of the City of Paris that this
ordinance and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 7. That any person violating any provision of this ordinance shall be guilty
of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with
provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's
continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 8. This ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED on this 26th day of August, 2024, by the City Council of the
City of Paris, in regular session, following notice and publication as required by law.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Item No. 13
Memoranduin
TO: Mayor, Mayor Pro -Tem and City Council
Robert Vine, Interim City Manager
FROM: Osei Amo-Mensah, Director Planning and Community Development
SUBJECT: Conduct a public hearing to consider and take action regarding the petition of the
City of Paris to rezone the Historic Overlay District No. 2 (HD -2) which includes
the following districts: Central Area (CA), Two -Family Dwelling District (2F),
Multiple -Family Dwelling District No. 1 (MF -1), Planned Development (PD) and
Commercial District (C) to a Single -Family Dwelling District No.1 (SF -1).
MTG. DATE: August 26, 2024
BACKGROUND:
On Monday, August 5, 2024, the City of Paris Planning & Zoning Commission held its regular
meeting and there was an extensive deliberation on the rezoning petition, where the Commission
unanimously voted to recommend approval of the item above.
At the City Council meeting, held on Monday, June 10, 2024, during the citizens' forum Mr. Curtis
Fendley of 554 Church Street requested that City Council consider a future agenda item to restrict
building permits for multi -family dwellings in the Historic District of South Main and Church
Streets.
Linda Knox of 655 Church Street also spoke and said that in 2021, when she served on the City
Council, the Church Street property owners began working with staff in the Planning Department
on ways to protect their neighborhood and they had come up with a three -pronged approach. She
described this approach as a rental property ordinance, vacant building ordinance and single-family
zoning. Ms. Knox said of the three, only two had been completed. She read a statement from her
neighbor, Sims Norment, 606 Church Street, who said it was a potential plus to only allow single
family dwelling on Church Street with the increase of people coming to Paris.
Staff was directed to review and report back to Council about concerns raised by residents on
Church Street during the citizens forum relating to the current (2F) Two -Family Dwellings zoning
district that allows (duplexes) on Church Street in the Historic District.
After hearing the report from Staff, the City Council at its regular meeting on June 24, 2024,
directed the case to the Planning and Zoning Commission to consider the impact of rezoning the
entire Historic District Overlay No. 2 (HD -2) to a One -Family Dwelling District No.I (SF -1).
STATUS OF ISSUE:
During the Planning and Zoning Commission meeting, the option of whether a moratorium was
needed to prevent anyone to apply for an application to rezone a property within the areas in
question was discussed. The City Attorney indicated that the moratorium requirements and
processes were disfavored for this type of rezoning request because it involve findings of
insufficient infrastructure for development that is difficult to provide. Therefore, it is not
recommended. Moreover, should the rezoning petition be approved, that will create and classify
some properties in certain areas of the district as nonconforming uses.
The issue before the City Council now is to determine whether to rezone the area in question to
prevent duplexes or multi -family development. Moreover, should the boundary to be rezoned be
the stretch of Church Street between Sherman and Long Street within the Historic District Overlay
No. 2 (HD -2), or should it cover the entire Historic District Overlay No. 2 (HD -2) area currently
zoned (2F) Two -Family Dwelling District, which allows duplexes by right?
One (1) new duplex has been built at 1032 Church as allowed outright in 2F zoning after
the Historic Preservation Commission approved the design standards, and the Planning &
Zoning Commission approved the preliminary and final plat for the site in October 2023.
In the recent past, Staff has been directed to not initiate zoning changes without the property
owner's involvement and approval or at the owner's request. Not every property owner in this area
has indicated they are in favor of a zoning change. If directed by the City Council as recommended
by Planning and Zoning Commission, Staff could host a public meeting with stakeholders to
determine the interest level and include this information and present back to the Planning and
Zoning Commission for a recommendation to the City Council.
One of the considerations is to determine the shape of the area to be rezoned, i.e. which streets are
included along with the size of the area, which could be better determined after speaking with
property owners in the potentially impacted area.
BUDGET:
There are no significant budgetary implications due to this rezoning proposal.
OPTIONS:
1. Rezone the area to SF -1 to prevent any immediate application for duplexes and organize a
workshop to focus on a more targeted and appropriate area and rezone to SF -2 District.
2. Table the petition to rezone the area to SF -1 and organize a workshop to focus on a more
targeted and appropriate area and rezone to SF -2 District.
3. Deny the petition.
P& Z RECOMMENDATION:
1. P & Z voted 7 (Yes) -0 (Nay) to recommend rezoning the entire Historic District Overlay
(HD -2) area to SF -1 to prevent any immediate application for duplexes and organize a
workshop to focus on a more targeted and appropriate area to rezone to SF -2 District.
RECOMMENDATION:
• Staff recommends rezoning the entire Historic District Overlay (HD -2) area to SF -1 to
prevent any immediate application for duplexes and organize a workshop to allow for
residents to provide input regarding rezoning the area and bring that information back to
the P&Z Commission and City Council to focus on a more targeted and appropriate for the
conflict area to be rezoned to SF -2 District.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO REZONE PROPERTIES LOCATED
WITHIN HISTORIC OVERLAY DISTRICT NO. 2 (HD -2), OTHERWISE
KNOWN AS THE CHURCH STREET HISTORIC DISTRICT TO SINGLE-
FAMILY DWELLING DISTRICT NO. 1 (SF -1); DIRECTING CHANGES
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING
A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on September 1, 2004, the City Council of the City of Paris passed
Ordinance No. 2004-021 creating Historic Overlay District No. 2 (HD -2) for a portion of the
city generally bounded by E. Kaufman Street on the north, 34th Street S.E. on the east, a
distance north of Hearne Avenue on the south, and 1St St. S.W extending to a distance of 3rd
Street S.W. on the west; and
WHEREAS, HD -2 is often also referred to as the Church Street Historic District; and
WHEREAS, Ordinance No. 2004-021 specifically "preserv[ed] the respective existing
use and zoning designations of the property included" in the new historic overlay district;
and
WHEREAS, HD -2 contains properties zoned in various zoning classifications
including Central Area (CA), Two -Family Dwelling District (217), Multiple Family Dwelling
District No. 1 (MF -1), Planned Development (PD), Public Lands and Institutions (PLI), and
Commercial District (C); and
WHEREAS, at its regular meeting on June 24, 2024, City Council directed staff to
initiate a zoning petition to rezone all properties within HD -2 which are not already zoned
SF -1 to SF -1 to better preserve the character of HD -2; and
WHEREAS, on August 5, 2024, following notice and publication as required by law,
the Planning and Zoning Commission conducted a public hearing on the proposed
amendments to the City Zoning Ordinance and, following said hearing, made formal
recommendation to the City Council to approve the requested zoning; and,
WHEREAS, on August 25, 2024, following notice and publication as required by law,
the City Council of the City of Paris conducted a public hearing on the proposed amendments
to the City Zoning Ordinance, and having considered the recommendations of the Planning
and Zoning Commission and the testimony and evidence introduced at said public hearing,
found and determined that approving the aforesaid zoning change would be consistent with
the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning
Ordinance, and would be in the best interests of the public health, safety, and welfare of the
citizens of the City of Paris by a vote of ayes and nays.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved and are incorporated herein for all purposes.
Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning
Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to
rezone all properties within the boundaries of Historic Overlay District No. 2 (HD -2), to
Single Family Dwelling District No. 1 (SF -1), excluding those properties already classified as
SF -1. The affected properties fall within the boundaries of HD -2, which are shown on Exhibit
A, attached hereto and incorporated herein by reference, and which are described as follows:
Starting at the intersection of W. Sherman Street and 1St Street S.W.,
then south along 1St Street S.W. to Hearne Avenue, then east along Hearne
Avenue along South Church Street to Kaufman Street. This is the general
description of the area with the following additions and exclusions:
The following lots are west of 1St Street S.W. and shall be included in
the area: City Block 137, Lots 6, 6A, 7, 8, 9, 10, 11 and 12; City Block 149, Lots
6, 7, 8, 9, 10, 11, and 12; City Block 156, Lots, 7, 8, 9, 10, 11, 12, and 13.
The following lots are east of S. Church Street and are excluded: City
Block 181, Lots 1, 2, 3, 5, 6, and 9; City Block 140, Lots 1, 2, 3, 4, 4A, 5, 7, 8, 9,
10, 11, 12, 13, 14, and 15; City Block 159, Lots 1, 2, 3, 4, 7, 8, 9, 10, 11, 12, 15,
15B, 16, 17, and 18A.
The following lots are north of Hearn Avenue and shall be excluded:
City Block 157, Lots 18, 19, 20, and 21; City Block 158-A, Lot 3.
Section 3. That the Chief Building Official of the City of Paris be, and he is hereby,
directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes
set forth in this ordinance.
Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 5. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any
penalty accruing or to accrue, or as affecting any rights of the municipality under any section
or provisions of any ordinance at the time of passage of this ordinance.
Section 6. That it is the intention of the City Council of the City of Paris that this
ordinance and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 7. That any person violating any provision of this ordinance shall be guilty
of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with
provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's
continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 8. This ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED on this 26th day of August, 2024, by the City Council of the
City of Paris, in regular session, following notice and publication as required by law.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Exhibit A
by: Derek
BROWN AVE
E HEARNE AVE
BROWN AVE�
AVE
E SHERMAN 5T
E WASHING
ST
ST
AVE
Item No. 14
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Robert Vine, Interim City Manager
FROM: Robert Talley, Code Enforcement Supervisor
SUBJECT: DEMOLITION REPORT
DATE: August 26, 2024
BACKGROUND: The removal of substandard and dilapidated structures makes our city safer,
increases property values, adds potential growth for new construction and better land use, and
decreases urban blight. This process is regulated under City Code Article 4.03 as well as Texas
Local Government Code Chapter 54, Subchapters B and C, and Texas Local Government Code
Chapter 214, Subchapter A. This process is overseen by the City of Paris Code Enforcement
Department, working with the Buildings and Standards Commission.
STATUS OF ISSUE: The City of Paris actively demolishes substandard and dilapidated
structures. Each month, a report is provided to the City Council summarizing Code Enforcement
activity, including a list of structures demolished in the previous month. By request of the City
Council, this will be discussed in open session each quarter.
BUDGET: Code Enforcement has a $150,000.00 budget for the demolition of substandard and
dilapidated structures.
RECOMMENDATION: None, presentation only.
Item No. 15
Memorandum
TO: Mayor, Mayor Pro -Tem and City Council
Robert Vine, Interim City Manager
FROM: Osei Amo-Mensah, Director Planning and Community Development
SUBJECT: A Resolution of the City Council of the City of Paris, Texas Amending the 5 in 5 Housing
Development Program; Authorizing the City to become eligible to participate in a
residential housing tax abatement and approving Guidelines, Criteria and an Application
Form for the program, making other findings and provisions related to the subject, and
declaring an effective date.
DATE: August 26, 2024
On March 11, 2024, the city imposed a moratorium on the Housing Infill 5 in 5 program to review
the efficiency and effectiveness of the program. A 90 -day extension was granted June 10, 2024,
for staff to further review the program and return to the City Council with appropriate amendments
to the program. This extension will expire on September 7, 2024.
TATUS OF ISSUE:
Staff has conducted an internal review of the 5 -In -5 Program and made changes to the document
in conjunction with the Housing Assessment to make the program become more successful and
the process more efficient than ever before. To date there has been strong interest expressed in the
program from builders we shared the initiative with.
The following major changes/amendments were made to the 5 -In -5 Infill program document:
1. Lower limit to a single structure - allows for a "smaller' contractor/investor to participate
in the program.
2. Setting a cap of 10 dwelling units per contract - limits conflicts with building and fire codes.
3. Reducing incentives for multi -dwelling units on same lot - encourages and promotes more
single-family infill projects.
4. Restructured reduced permit/plan review/tap fees - reductions better correlate to staff
workload.
5. Clarified and state zoning change policy to reduce confusion and align with the city's
comprehensive plan. No zoning change unless there is a substantial change in
neighborhood or compatible with the future land use map, as determined by the Director
of Planning and Community.
6. Included matrix to simplify and increase consumer understanding.
7. Developer must be 80% complete, as determined by the Building Official, with any
awarded in -fill agreement/development prior to the submission of a new application.
Incentive Table
Incentives
Single -Family
1'uplex
Multi -Family
Low -Cost
X
X
Residential Lots
Tax Abatement
V5 -year 100%
V3 -year 100%
3 -Year Decreasing
Year 1: 100%
Year 2: 75% Reduction
Year 3: 50% Reduction
Reduced Building
� 100%
�,,,I 100% for sprinkled
_..
X
iPlan Review
,building
-OR-
50% Reduction on non -
sprinkled building
Reduced Permi
_ 100%
100% for sprinkled
25%Reduction
Fees
building
-OR-
50% Reduction on non -
sprinkled building
Reduced rates on
� 25% Reduction
� 25% ReductionN/25%_.
_...
Reduction
Water/Sewer tap
fees
BUDGET:
There are no significant budgetary implications due to this rezoning proposal.
OPTIONS:
1. Approve the amendment proposal of the 5 -in -5 Housing In -Fill Program document in
relation to the residential housing tax abatement, Guidelines, Criteria and an Application
Form.
2. Add changes to the amendment proposal of the 5 -in -5 Housing In -Fill Program document
in relation to the residential housing tax abatement, Guidelines, Criteria and an Application
Form.
3. Deny the amendment proposal, extend the moratorium for further study of the 5 -in -5
Housing In -Fill Program document in relation to the residential housing tax abatement,
Guidelines, Criteria and an Application Form.
RECOMMENDATION:
Staff recommends approval of the amendment proposal of the 5 -in -5 Housing In -Fill Program
document in relation to the residential housing tax abatement, Guidelines, Criteria and an
Application Form.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS AMENDING THE GUIDELINES AND CRITERIA OF THE 5 IN
5 HOUSING INFILL DEVELOPMENT PROGRAM; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, on February 10, 2020, the City Council of the City of Paris, Texas passed
Ordinance No. 2020-005 creating Reinvestment Zone 2020-1, designating certain areas
inside the city limits to be eligible for the Residential Tax Abatement Program; and
WHEREAS, after a public hearing on January 10, 2022, the City Council passed
Resolution No. 2022-003 stating its intent to establish the 5 In 5 Housing Infill Development
Program (hereinafter "the Program"), including such incentives as low cost land sales and
residential tax abatements, and adopting guidelines and criteria for the Program; and
WHEREAS, in Resolution No. 2022-003, City Council designated an area within
Reinvestment Zone 2020-1 (the "Program Area") as being eligible for the Program; and
WHEREAS, on July 25, 2022, the City Council approved Resolution No. 2022-055
expanding the Program to allow properties immediately adjacent to the Program Area to
be eligible to participate; and
WHEREAS, on August 28, 2023, Council approved an agreement with Catalyst
Commercial, Inc. for a Housing Assessment to determine particular housing needs in the
city; and
WHEREAS, although the Program has been very successful, and the city has entered
into agreements with several developers under the guidelines thereof, on March 11, 2024,
staff requested, and City Council agreed to, a 90 day moratorium for new agreements under
the Program so that staff could review existing guidelines and incentives in light of the
results of the Housing Assessment, which results were expected to be delivered within the
moratorium period; and
WHEREAS, on June 10, 2024, staff requested, and City Council agreed to, extend the
moratorium for an additional 60 days due to the final report on the Housing Assessment's
not having been delivered until towards the end of the original 90 day period; and
WHEREAS, having reviewed the results of the Housing Assessment and taking into
consideration the city's experiences with the workings of the Program to date, staff has
presented revised Program criteria and guidelines for Council's consideration; and
WHEREAS, City Council has reviewed the proposed revised guidelines and criteria
for the Program and find said revisions to be in the best interest of the city and its residents;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. The City hereby amends the guidelines and criteria of the 5 in 5
Residential Infill Development Program in conformance with Exhibit A, attached hereto
and incorporated herein by reference.
Section 3. This resolution shall become effective from and after the date of passage.
PASSED AND APPROVED this 2611, day of August, 2024.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, Deputy City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Exhibit A
PL -FORM -0007 (rev 08/24)
XC]11,15 'EXX CITY OF PARIS., TEXAS
APPLICATION FOR RESIDENTIAL TAX ABATEMENT (5 in 5)
Applicant:
Name: DBA:
Mailing Address: ...... . . . ......
Telephone #:.......... . . Email:
Owner:
Name: DBA:
Mailing Address:
Telephone #: ----Email:
Property Parcel(s) Proposed for Agreement:
No. LCAD # Adress Lot Block Addition
1.
. . .............. .
2.
...............
3.
4.
. .........
5.
mITITIT
Add additional sheets if necessary. Full Legal Description: Include as an attachment a full legal description with metes and
bounds or a copy of the deed, if available.
Improvements:
Type improvements for new Construction (check one): F1 SF 0 2F 0 MF
Total Number of Dwelling Units:
Estimated Value of Improvements by type:
Estimated Start Date of Construction:
Estimated Date of Completion of Project(s)
Description of Project (attach site plan, floor plan, etc.:
Applicant's Signature: . . ......... Date:
Owner's Signature: . . . ................ Date:
PL -INFO -0007 (rev 08/24)
5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM GUIDELINES,
CRITERIA & APPLICATION FORM CITY OF PARIS, TEXAS
Revised August 2024
I. GENERAL PURPOSE AND OBJECTIVES
The City of Paris, working with our local government partners, is seeking to provide a series of builder
incentives designed to encourage new home construction for the purpose of neighborhood revitalization
and the provision of work force housing. New home construction within the existing interior of the
community can have a positive effect towards reinvestment in our neighborhoods by providing stability
and enhanced character, as well as a means to expand our community's local labor force. Focusing on the
existing interior of the City allows the builder to utilize existing infrastructure rather than the extension of
costly streets and utilities in undeveloped lands at or beyond the urban fringe
To achieve this purpose, the City will offer a series of incentives:
1. Where applicable, the City will provide low cost residential lots in the Program Area in tax foreclosure
city receivership. If a builder obtains properties through other traditional means within the Program
Area, other incentives within this policy may apply.
2. The City will offer a three13� t_o five (5) year 199% residential tax abatement of City property taxes
depending on housing type.
3. The City will offer reduced rates on building plan review and permit fees.
4. The City will offer reduced rates on labor charges on water and sewer tap fees.
The city staff will work with interested builders to identify parcels from a pool of tax sale lots in trustee
status to develop a list of properties that will be suitable for the construction of new dwelling units. This
may consist of single-family, two-family, medium density, or high-density residences. Prior to any
construction occurring from which the builder is seeking incentives; the builder will enter into an
Agreement to be approved by the City Council for the new construction of a ...:..:.v.,..,^ of fiVe (5) eF "'^"^
residential dwelling units on one (1) or more parcels. Each of the dwelling units subject to the Agreement
must be constructed under the terms of the agreement within five (5) years from the date of the
Agreement, unless such deadline is extended by subsequent approval of the City Council. All parcels under
the Agreement must be built upon within five (5) years to satisfy the terms of the Agreement. Failure to
achieve this goal will result in certain claw backs as provided in the Agreement. All applications shall be
considered on a first come, first serve basis. There will be no income guidelines under this program for
occupants of the dwelling units, whether owner or renter occupied. In the event the applicant constructs
a new dwelling unit and sells said unit, the tax abatement shall lapse and be terminated as to that parcel
unless the City Council approves an assignment of the tax abatement agreement to the new owner.
Page 1 of 6
PL -INFO -0007 (rev 08/24)
In order to further encourage local development, employment, and enhancement of our economy, to be
eligible for incentives in this policy, building materials and fixtures used in the construction of new
dwelling units, where possible, must be purchased locally within the City of Paris.
II. DEFINITION OF TERMS,
Act - The Property Redevelopment and Tax Abatement Act, Texas Tax Code Ann. 312.001 et. seq., as
amended from time to time.
Agreement - A contractual agreement between an applicant and the City of Paris for the purposes of a 5
In 5 Housing Infill Development Program to include an economic development agreement pursuant to
Chapter 380 of the Texas Local Government Code and a residential tax abatement agreement pursuant to
the Act.
Applicant - An owner, proposed owner, builder or authorized agent of the owner of eligible property
seeking an agreement under this policy.
Base Year Value -The assessed value of eligible property on January 1, preceding the date of execution.
Eligible Property - Property located in the defined Program Area and Immediately Adjacent thereto,
whether foreclosed on due to taxes or not. Also, property located outside the Program Area if foreclosed
on due to taxes.
Immediately Adjacent Property — Property which lies immediately next to the boundary of the Program
Area, including property across a street or intersection or located diagonally therefrom.
New Structure - Residential improvements made to a property previously undeveloped or a vacant parcel
which is placed into use by means other than by expansion or modernization without full demolition of
an existing substandard or condemned structure.
Program Area - An area depicted in "Exhibit B" of the approved resolution for the 5 In 5 Housing Infill
Development Program, which area is wholly within the boundaries of Reinvestment Zone 2020-1 for the
purpose of residential tax abatements.
Residential Improvements - The construction of new residential structures and all the appurtenances
thereto. This term includes single family, duplexes and multi -family structures.
Value of Improvements - The appraised value of the Residential Improvements as determined by the
Lamar County Appraisal District and as described in the Agreement.
Ill. ELIGIBILITY AND GUIDELINES
Real property is determined eligible under this policy as provided in the Definitions. If property is eligible,
an Applicant may apply for an Agreement to receive incentives provided for in this policy. For tax
foreclosed properties, all taxing jurisdictions shall be required to sign off on the low-cost land sale
according to the provisions of State Law prior to transfer of the property to the applicant.
Page 2 of 6
PL -INFO -0007 (rev 08/24)
i
Minimum Investment To be eligible for residential tax abatement, an Applicant must construct a new
structure or structures on the property parcel(s) identified in an Agreement between the applicant and
the City.
Limitations:
1. Maximum of 10 dwellin units er a reement.
2. All oroiects must be at 80% comletion rior to consideration of a new infill housin a reement.
3. Pre -roved buildin lans_ma be accepted...
4. No zonin than a unless there is a substantial than a in nei hborhood or com M atible with the future
land use maw
IV. Incentives
Incentive Table
Incentives
ingle-Family
DuplexMulti-Family
w.............
Low -Cost
Residential Lots
Tax Abatement
°"5 -year at 100%
`""3 -year at 100%
3 -Year Decreasing
Year 1: 100%
ear 2: 75%
Year 3: 50%
Reduced Building
100%
V100% for sprinkled
X
Plan Review
building
_011-
50% non -sprinkled
building
Reduced Permit
"x"100%
V100% for sprinkled
25%
Fees
building
OR-
0% non -sprinkled
building
Reduced rates on
" 25°/
"'25%
`25%
Water/Sewer tap
fees
Page 3 of 6
Ny///m i i i/,, rr/ 00919101/1
,�, >, ,
PL -INFO -0007 (rev 08/24)
Low -Cost Sale of Foreclosed Properties _As part of their agreement, an applicant may choose to purchase
eligible properties that are in a state of tax foreclosure. These properties are strictly first come, first serve
and the City makes no warranty on having available properties for this incentive. The City will work with
the Lamar County, Paris Independent School District, and Paris Junior College to seek a low-cost sale of
the foreclosed property, but the City can only guarantee a low cost of its share.
Tax Abatement _An Applicant who has satisfied all the criteria and guidelines for the low-cost property
sale and residential tax abatement as set out herein, will be eligible for a' 00% five (5) y a+tax abatement
on each parcel on which a dwelling unit or units are constructed and completed. The abatement will
become effective on January 1st of the year following issuance of a Certificate of Completion following
final construction inspection. As provided in the Act, a tax abatement may only be granted for the value
of the Residential Improvements which exceed the base year value of the property and which are listed
in an Agreement between the City of Paris and the applicant, subject to such limitations as the City of
Paris may require. The base value will be set as of January 1ST he year in which the Agreement is executed.
Upon completion of construction, the Applicant shall provide a copy of all material and: fixture purchase
invoices to prove that those materials and: fixtures were purchased locally within the City of Paris when
possible. The tax abatement is available only for improvements made after the execution of the
Agreement. The Agreement may not be approved by the City Council until at least thirty (30) days after
notice of the consideration and possible action on the Agreement has been posted.
Reduced Fees for Building Plan Review and Permitting -The Applicant will be entitled to reduced rates for
building plan review and permit fees as referenced in the Incentive Table ^R a „....'..t.••^ h..,:.. for all new
...
dwelling units under agreement with the City aee FdhRgt„ the fell.... ing sehedule:
Reduced Fees for Water & Sewer Tap LabOF The Applicant will be entitled to reduced rates for water
and sewer tap labOF fees, where required by the Public Works Department, en a ^umulative hasis as
referenced in the Incentive Table for all new dwelling units under agreement with the City aGC:eFdiag W
Claw Back Provision - The Applicant who enters into an Agreement with the City of Paris shall construct
at least five (5) 9F FA,,.e new housing dwelling units on one (1) or more parcels within five (5) years from
the effective date of the Agreement, or the City shall have the right to automatically take back any
undeveloped parcel under the terms of the agreement and transfer
of the property by all taxing entities. This shall be recorded with or as a part of the deed as a right of
reversion for all uncompleted construction lots deeded under this agreement against the property. The
Applicant may request approval of an extension for such failure to construct a new residential dwelling
unit(s), based upon reasonable circumstances, as may be approved bythe City Council under a subsequent
revised agreement. Parcels under the agreement cannot be sold or assigned to another individual except
by prior approval and re -assignment of the parcel(s) and approval of a new agreement by the City Council.
Failure to meet the requirements of constructing a FAin:..,um of five "' the a reed u on new dwelling
units within the five (5) year period will result in a reversion of all parcels upon which Residential
Improvements have not been constructed and completed to the City and will result in the Applicant being
ineligible to participate in this program in the future.
Page 4 of 6
PL -INFO -0007 (rev 08/24)
As a further claw back provision, and in accordance with Texas Tax Code Sec. 312.205, the Agreement
shall provide for recapturing property tax revenue lost as a result of the agreement if the owner of the
property fails to make all the Residential Improvements as provided in the Agreement regardless of how
many dwelling units applicant builds.
Compliance with all other City Requirements - The Applicant shall be fully responsible for compliance
with all zoning, subdivision platting, and building code requirements as may specifically pertain to the
subject parcel(s) under the approved Agreement. The applicant shall be fully responsible for all such costs
which may include, but not be limited to: Zoning Changes, Special Use Permits, Variances, Platting and
Surveying Costs, Plan Preparation, and Building Permit Fees.
V. APPLICATION PROCEDURES
Applications for an Agreement with the City shall be reviewed for completeness. Incomplete Ate ligations
shall not be )rocessed. City Staff shall determine whether the application satisfies guidelines and criteria,
and Staff may request additional information or documents from Applicant. City Staff will make final
recommendations on each application to the City Council. Any Applicant desiring approval of an
Agreement shall comply with the following procedural guidelines. All applications shall be evaluated on
their own merits within the parameters of these Guidelines and Criteria.
1. Preliminary Application Steps
X Applicant shall work with City Staff to identify eligible tax fWeelesWe City Trustee or other
parcels within the defined geographic area. City Staff will provide a list and corresponding
map from which tax fWeeleswFe City ;yip Trustee parcels may be reviewed. The
fer a building permit(s). it the A I• Rt f9F the buildiR w,i+ ie R9*_ the e f
the re -al estate and deeS Ret make applieation fOF aA agFeement eR behalf E)f the ewneF, the
FAus+ be signed .d filed with the Gity within ten (19) b SiRess .days Of .eceipt of+he affidavit
B. A notarized pre -approval letter must be attached to the application from Applicant's financial
institution stating that the Applicant will have financial capital available to complete all new
dwelling unit construction under the five (5) year Agreement with the City. Verification of
such financial capability ffW will be reviewed over the course of the Agreement.
r i
9F GWRer Shall be h' .d•o 9 subsequent ewneFS of the •+I r .. eFt
D. A complete legal description shall be provided with a copy of the current deed of the land,
unless the parcel(s) are being transferred by deed without warranty by the City of Paris.
Page 5 of 6
PL -INFO -0007 (rev 08/24)
E. Applicant shall complete all forms and information detailed above and submit all forms to the
City of Paris Director of Planning and Community Development.
2. All information in the application package detailed above will be reviewed for completeness and
accuracy. Additional information may be requested as needed. If necessary, applicant will meet with
City staff to discuss details of the application and to prepare presentation of the application to the
City Council.
3. The application shall designate whether the dwelling(s) to be constructed are to be retained for
ownership or sold to another owner upon completion of construction. The applicant shall also provide
an estimate of the value of improvements
4. If an application for the 5 In 5 Housing Infill Development Agreement is to be recommended for
approval by staff, then an Agreement as defined herein with the City of Paris will be prepared by the
City Attorney for approval by the City Council.
5. If the Applicant's property is not found to be eligible, the application will be rejected
6. The City Council reserves the right to amend these policies and guidelines as needed.
VI. LEGAL DOCUMENTATION PREPARATION
The Director of Planning and Community Development and the City Attorney will be responsible for
drafting the required Agreement in accordance with state law and this Policy.
The legal document will include the following:
1. Estimated value of new structure or residential improvements to be constructed.
2. Total amount of value to be abated depending on the terms of the A reement eveF five «'
3. Effective date and the termination date of abatement.
4. Description of the Residential Improvements, schedule of completion, property description, all
required City approval requirements and a platted lot site plan or sketch of the parcel(s) to be platted
and developed.
5. Applicant agrees to make the new structure or residential improvements available for inspection by
City of Paris, or its authorized representatives, and Lamar County Appraisal District (LCAD) during
construction and upon completion of the project.
6. Contractual obligations in the event of default, violation of terms or conditions, delinquent taxes,
recapture and administration.
7. A signed and notarized statement as an attachment to the application agreeing to construct the new
five (5) dwelling units on one (1) or more parcels within five (5) years from the date of City Council
approval of an Agreement, unless extended by the City Council, or consenting to allow the City to
automatically take back the parcel(s) under the initial terms of an approved agreement.
Page 6 of 6
Item No. 16
TO: Mayor, Mayor Pro -Tem & City Council
Robert Vine, Interim City Manager
FROM: Danny Rowell, Interim Director of Utilities
SUBJECT: 2024 DROUGHT CONTINGENCY/WATER CONSERVATION PLAN
DATE: August 26, 2024
BACKGROUND: The Texas Commission on Environmental Quality requires the holder of an
existing permit, certified filing, or certificate of adjudication for the appropriation of surface water
in the amount of 1,000 acre-feet or more per year for municipal, industrial, other non -irrigation
use and each retail and wholesale public water supplier develop, submit, implement and maintain
a Drought Contingency/Water Conservation Plan. The initial plan was adopted by ordinance in
2000, followed by ordinance updates in 2005, 2009, 2014 and 2019.
STATUS OF ISSUE: Updates to the Drought Contingency/Water Conservation are required by
the Texas Commission on Environmental Quality every five (5) years. The 2024 plan is an update
to existing Ordinance No. 2019-015.
BUDGET: There is no fiscal impact on the budget.
RECOMMENDATION: Adopt the 2024 Drought Contingency/Water Conservation Plan as a
revision to Ordinance No. 2019-015.
"Article 12.06 Drought Contingency/Water Conservation Plan"
DIVISION TWO — Drought Contingency Plan
Sec. 12.06.031 -Declaration of Policy, Purpose, and Intent
In order to conserve the available water supply and protect the integrity of water supply facilities,
with particular regard for domestic water use, sanitation, and fire protection, and to protect and
preserve public health, welfare, and safety and minimize the adverse impacts of water supply shortage
or other water supply emergency conditions, the City of Paris hereby adopts the following Drought
Contingency Plan, providing regulations and restrictions on the delivery and consumption of water.
Water uses regulated or prohibited under this Drought Contingency Plan (the Plan) are considered
to be non-essential and continuation of such uses during times of water shortage or other emergency
water supply conditions are deemed to constitute a waste of water which subjects the offender(s) to
penalties as defined in Section 12.06.041 of this Article.
Sec. 12.06.032 -Public Involvement
Opportunity for the public to provide input into the preparation of the Plan was provided by the City
of Paris by means of public notices published on the City's website and public meetings regarding
implementation of the Plan.
Sec. 12.06.033 -Drought Contingency Public Education
The City of Paris will periodically provide the public with information about the Plan, including
information about the conditions under which each stage of the Plan is to be initiated or terminated
and the drought response measures to be implemented in each stage. This information will be
provided by means of press releases, posting on City website and utility bill inserts.
Sec. 12.06.034 -Coordination with Regional Water Planning Groups
The service area of the City of Paris is located within the Northeast Texas Region D Water Planning
Group and City of Paris will provide a copy of this Plan to the Northeast Texas Region D Water
Planning Group.
Sec. 12.06.035 -Authorization
The City Manager of the City of Paris or designee is hereby authorized and directed to implement the
applicable provisions of this Plan upon determination that such implementation is necessary to protect
public health, safety, and welfare. The City Manager or designee will have the authority to initiate or
terminate drought or other water supply emergency response measures as described in this Plan.
Page 1 of 17
Sec. 12.06.036 -Application
The provisions of this Article will apply to all retail and wholesale water customers utilizing water
provided by the City of Paris.
Sec. 12.06.037-Defmitions
For the purposes of this Article, the following definitions will apply:
(a) Aesthetic water use. Water use for ornamental or decorative purposes such as fountains, reflecting
pools, and water gardens.
(b) Commercial and institutional water use. Water use that is integral to the operations of commercial
and non-profit establishments and governmental entities such as retail establishments, hotels and
motels, restaurants, and office buildings.
(c) Conservation. Those practices, techniques, and technologies that reduce the consumption of
water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the
recycling and reuse of water so that a supply is conserved and made available for future or alternative
uses.
(d) Customer. Any person, company, or organization using water supplied by City of Paris.
(e) Domestic water use. Water use for personal needs or for household or sanitary purposes such as
drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry, or
institution.
(f) Even number address. Street addresses, box numbers, or rural postal route numbers ending in 0,
2, 4, 6, or 8 and locations without addresses.
(g) Industrial water use. The use of water in processes designed to convert materials of lower value
into forms having greater usability and value.
(h) Landscape irrigation use. Water used for the irrigation and maintenance of landscaped areas,
whether publicly or privately owned, including residential and commercial lawns, gardens, golf
courses, parks, and rights-of-way and medians.
(i) Non-essential water use. Water uses that are neither essential nor required for the protection of
public, health, safety, and welfare, including:
(1) Irrigation of landscape areas, including without limitation: yards, parks, athletic fields, and
golf courses, except otherwise provided under this Plan;
(2) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle;
Page 2 of 17
(3) Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts,
or other hard -surfaced areas;
(4) Use of water to wash down buildings or structures for purposes other than immediate fire
protection;
(5) Flushing gutters or permitting water to run or accumulate in any gutter or street;
(6) Use of water to fill, refill, or add to any indoor or outdoor swimming pools or jacuzzi -type
pools;
(7) Use of water in a fountain or pond for aesthetic or scenic purposes except where necessary to
support aquatic life;
(8) Failure to repair a controllable leak(s) within a reasonable period after having been given
notice directing the repair of such leak(s); and
(9) Use of water from hydrants for construction purposes or any other purposes other than
firefighting.
(j) Odd numbered address. Street addresses, box numbers, or rural postal route numbers ending in 1,
3, 5, 7, or 9.
(k) Person. A term including individuals, corporations, partnerships, associations, companies,
organizations, or other legal entity.
(1) Retail Water Customer. A water customer of the City of Paris (as that person is defined herein)
that utilizes the water purchased from the City for its own purposes and does not supply water to
another person or entity for resale for human consumption.
(m) Wholesale Water Customer. Any individual, corporation, partnership, association, person,
company, or organization purchasing or using water supplied by the City of Paris, Texas, that, in
return for compensation, supplies water to another person or entity for resale for human
consumption. The term does not include a person or entity that supplies water to itself or its
employees or tenants as an incident of that employee's service or tenancy when that water is not
resold to or used by others. For the purposes of this Article, the word "customer" and the phrase
"wholesale water customer" will have the same meaning.
See. 12.06.038 -Criteria for Initiation and Termination of Drought Response Stages
(a) General. The City Manager or designee will monitor water supply and/or demand conditions to
determine when conditions warrant initiation or termination of each stage of the Plan. The City
Manager or designee may decide not to order the implementation or termination of a drought response
Page 3 of 17
stage or water emergency even though one or more of the trigger events for a stage are met. Factors
that could influence such a decision include, but are not limited to, the time of year, weather
conditions, the anticipation of replenished water supplies, or the anticipation of potential changed
conditions that warrant the continuation of the drought stage.
The triggering criteria and responses described below are based on analysis of rainfall data, lake
capacities, historical drought conditions, and information from the Drought Contingency Plan for
Lake Crook and Pat Mayse Lake and as prepared by the Department of the Army, Tulsa District of
the Corps of Engineers.
The USGS and Corps of Engineers electronically monitor levels in Lake Crook and Pat Mayse Lake,
respectively.
(b) Stage 1 Triggers - Mild Drought Conditions
(1) Requirements for initiation - Retail and wholesale water customers will be requested
to voluntarily conserve water and adhere to the prescribed restrictions on certain water
uses, defined in Section 12.06.039 of this Article for Stage 1, when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
seventy percent (70%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When there exists a high water demand on the system; or
C. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 1 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist.
(c) Stage 2 Triggers - Moderate Drought Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required
to comply with the requirements and restrictions on certain non-essential water uses
provided in Section 12.06.039 of this Article for Stage 2 when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
sixty percent (60%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When total daily water demand equals or exceeds thirty-two (32) million
gallons for seven (7) consecutive days; or
Page 4 of 17
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for three (3) consecutive days; or
d. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 2 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
2, Stage 1 becomes operative.
(d) Stage 3 Triggers — Severe Drought Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required to comply
with the requirements and restrictions on certain non-essential water uses provided in
Section 12.06.039 of this Article for Stage 3 when any one of the following triggering
events exists:
a. When the water supply available to the City of Paris is equal to or less than
fifty percent (50%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When total daily water demand equals or exceeds thirty-four (34) million
gallons for fourteen (14) consecutive days; or
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for six (6) consecutive days; or
d. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 3 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
3, Stage 2 becomes operative.
(e) Stage 4 Triggers — Emergency Stage Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required
to comply with the requirements and restrictions on certain non-essential water uses
provided in Section 12.06.039 of this Article for Stage 4 when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
forty percent (40%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
Page 5 of 17
b. When total daily water demand equals or exceeds thirty-five (35) million
gallons for twenty-one (2 1) consecutive days; or
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for nine (9) consecutive days; or
d. When major water production or distribution system limitations exist; or
e. When there is contamination, natural or man-made, of the water supply
source(s); or
f. When system outage occurs due to failure of major water systems
components, major water line breaks, electrical power failures, or pump or
system failures which cause unprecedented loss of capability to provide
water service.
(2) Requirements for termination - Stage 4 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
4, Stage 3 becomes operative.
Sec. 12.06.039 Drought Response Stages
(a) General. The City Manager or designee shall monitor water supply and/or demand conditions
on a daily basis and, in accordance with the triggering criteria set forth in Section 12.06.038
of this Article, shall determine that a mild, moderate, severe, or emergency water shortage
condition exists. The following notification procedures will be implemented:
(1) Notification of the Public — The City Manager or designee will notify the public by
posting information on City website, public service announcements, utility bill inserts,
publication in local newspaper, and/or posting of signs in public places.
(2) Additional Notification — The City Manager or designee will notify directly, or cause
to be notified directly, the following individuals and entities:
Mayor and City Council
City Fire Chief
City and County Emergency Management Coordinator(s)
County Judge & Commissioner(s)
Municipal Court Judge
Texas Commission on Environmental Quality (TCEQ), Water Supply Division
Department of Public Safety Division of Emergency Management
Major industrial and wholesale water users
Critical water users, e.g. hospitals, dialysis centers
Page 6of17
(b) Stage 1 Response - Mild Drought Conditions
(1) Target - Achieve a voluntary ten percent (10%) reduction in daily water demand.
(2) Best Management Practices for Supply Management — measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water Treatment
Plant concerning filter backwashing, and discontinuing all outside wash -down
activities.
(3) Voluntary Water Use Restrictions for Reducing Demand
a. Retail water customers are requested to voluntarily limit the watering of
landscaped areas to the following time periods: for customers with street
addresses ending in an even number, times for watering are Sundays and
Thursday mornings from 12:00 a.m. until 10:00 a.m. and evenings from 6:00
p.m. until 12:00 a.m. For customers with a street address ending in an odd
number times for watering are Wednesday and Saturday mornings from 12:00
a.m. until 10:00 a.m. and evenings from 6:00 p.m. until 12:00 a.m...
b. All operations of the City of Paris will adhere to water use restrictions
prescribed for Stage 2 of the Plan.
C. Retail water customers are requested to practice water conservation and to
minimize or discontinue water use for non-essential purposes.
d. Wholesale customers are requested to implement voluntary Stage 1— Mild
Drought Conditions of their drought contingency plan and notify their water
customers.
(c) Stage 2 Response - Moderate Drought Conditions
(1) Target - Achieve a twenty percent (20%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities.
(3) Water Use Restrictions for Demand Reduction - Under threat of penalty for violation,
the following water use restrictions will apply to all persons:
Page 7of17
a. Irrigation of landscaped areas with hose -end sprinklers or automatic irrigation
systems will be limited to the following time periods: for customers with street
addresses ending in an even number times for watering are Sunday and
Thursday mornings from 12:00 a.m. until 10:00 a.m. and evenings from 6:00
p.m. until 12:00 a.m. For customers with street addresses ending in an odd
number times for watering are Wednesday and Saturday mornings from 12:00
a.m. until 10:00 a.m. and evenings from 6:00 p.m. until 12:00 a.m. However,
irrigation of landscaped areas is permitted at any time if it is by means of a hand-
held hose with a positive shut-off nozzle, a faucet filled bucket or watering can of
five (5) gallons or less, drip irrigation system or soaker hoses.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle is prohibited except on designated watering days between the hours of
12:00 a.m. and 10:00 a.m. and between 6:00 p.m. and 12:00 a.m... Such washing,
when allowed, will be done with a hand-held bucket or a hand-held hose equipped
with a positive shutoff nozzle. Vehicle washing may be done at any time on the
immediate premises of a commercial car wash or commercial service station.
Further, such washing may be exempt from these regulations if the health, safety,
and welfare of the public are contingent upon frequent vehicle cleansing, such as
garbage trucks and vehicles used to transport food and perishables.
c. Use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading
pools, or jacuzzi -type pools is prohibited except on designated watering days
between the hours of 12:00 a.m. and 10:00 a.m. and between 6:00 p.m. and 12:00
a.m..
d. Operation of any ornamental fountain or pond for aesthetic or scenic purposes is
prohibited except where necessary to support aquatic life or where such fountains
or ponds are equipped with a recirculation system.
e. Use of water from hydrants will be limited to firefighting, related activities, or
other activities necessary to maintain public health, safety, and welfare, except
that use of water from designated fire hydrants for construction purposes may be
allowed under special permit from the City of Paris.
f. Use of water for the irrigation of golf course greens, tees, and fairways is
prohibited except on designated watering days between the hours 12:00 a.m. and
10:00 a.m. and between 6:00 p.m. and 12:00 a.m... However, if the golf course
utilizes a water source other than that provided by the City of Paris, the facility
will not be subject to these regulations.
g. The remaining non-essential water uses are prohibited during a Stage 2 drought
response:
Page 8 of 17
(i) Wash down of any sidewalks, walkways, driveways, parking lots,
tennis courts, or other hard -surfaced areas;
(ii) Use of water to wash down buildings or structures for purposes other
than immediate fire protection;
(iii) Use of water for dust control;
(iv) Flushing gutters or permitting water to run or accumulate in any gutter
or street; and
(v) Failure to repair a controllable leak(s) within a reasonable period after
having been given notice directing the repair of such leak(s).
g. Wholesale customers are requested to implement mandatory Stage 2 — Moderate
Drought Conditions of their drought contingency plan and notify their water
customers.
(d) Stage 3 Response - Severe Drought Conditions
(1) Target - Achieve a thirty percent (30%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities.
(3) Water Use Restrictions for Demand Reductions - All requirements of Stage 2 will
remain in effect during Stage 3 except as amended below:
a. Irrigation of landscaped areas will be limited to the following time periods: for
customers with street addresses ending in an even number, times for watering
are Thursday evenings from 12:00 a.m. until 10:00 a.m. For customers with
street addresses ending in an odd number, times for watering are Wednesday
from 12:00 a.m. until 10:00 a.m. Watering will be by means of hand-held hoses,
hand-held buckets, drip irrigation system or soaker hoses only. The use of hose -
end sprinklers or automatic sprinkler systems are prohibited during Stage 3 severe
drought conditions.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle not occurring on the premises of a commercial car wash and commercial
service stations and not in the immediate interest of public health, safety, and
welfare is prohibited. Further, such vehicle washing at commercial car washes
and commercial service stations will occur only between the hours of 6:00 a.m.
and 10:00 a.m. and between 6:00 p.m. and 10 p.m.
c. The filling, refilling, or adding of water to swimming pools, wading pools, and
jacuzzi -type pools is prohibited.
d. Operation of any ornamental fountain or pond for aesthetic or scenic purposes is
prohibited except where necessary to support aquatic life or where such fountains
or ponds are equipped with a recirculation system.
e. No application for new, additional, expanded, or increased -in -size water service
connections, meters, service lines, pipeline extensions, mains, or water service
facilities of any kind will be approved, and time limits for approval of such
applications are hereby suspended for such time as this drought response stage or
a higher -numbered stage will be in effect.
f. Wholesale customers are requested to implement mandatory Stage 3 — Severe
Drought Conditions of their drought contingency plan and notify their water
customers.
(e) Stage 4 Response — Emergency Drought Stage
(1) Target - Achieve a forty percent (40%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities. Elevated tank levels will be operated within minimum operating
ranges in order to reduce system -wide pressure and still maintain adequate fire
protection.
(3) Water Use Restrictions for Demand Reduction. All requirements of Stage 2 and 3
will remain in effect during Stage 4 except:
a. Irrigation of landscaped areas is absolutely prohibited.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle is absolutely prohibited.
c. Wholesale customers are requested to implement mandatory Stage 4 —
Emergency Drought Conditions of their drought contingency plan and notify
their water customers.
d. Pro rata curtailment of water deliveries to wholesale water customers as provided
in Section 11.039 of the Texas Water Code.
e. The City will consider implementing water usage surcharge(s) for excessive use.
Sec. 12.06.040 -Water Allocation
In the event of an identified water shortage, the City will distribute water to wholesale
customers according to Texas Water Code, §11.039 and initiate water allocation to
municipal water customers. The City of Paris will include a provision in every wholesale
water contract entered into or renewed after adoption of the Plan, including contract
extensions, that in case of a shortage of water resulting from drought, the water to be
distributed shall be divided in accordance with Section § 11.039 of the Texas Water Code.
Sec. 12.06.041 -Alternate Water Source
The City currently does not have an additional water source. In the circumstance that
Lake Crook & Pat Mayse would not able to provide an adequate water supply, the City
would use trucks to haul potable water for the residents
Sec.12.06.042-Enforcement
(a) No person will knowingly or intentionally allow the use of water from the City of Paris for
residential, commercial, industrial, agricultural, governmental, or any other purpose in a
manner contrary to any provision of this Plan, or in an amount in excess of that permitted by
the drought response stage in effect at the time pursuant to action taken by City Manager or
designee, in accordance with provisions of this Plan.
(b) Any person violating any provision of this article shall be guilty of a misdemeanor, and
upon conviction, shall be subject to a fine in accordance with the provisions of section
1.01.009 of the Code of Ordinances, and each and every day's continuance of any violation
of the above -enumerated sections shall constitute and be deemed a separate offense. If a
person is convicted of three or more distinct violations of this article, the city manager
shall, upon due notice to the customer, be authorized to discontinue water service to the
premises where such violations occur. Services discontinued under such circumstances will
be restored only upon payment of a reconnection charge as set forth in the fee schedule in
appendix A of this code and any other costs incurred by the city in discontinuing service.
In addition, suitable assurance must be given to the city manager that the same action will
not be repeated while the plan is in effect. Compliance with this article may also be sought
through injunctive relief in a court of appropriate jurisdiction, and the city attorney is
hereby authorized to seek such relief on behalf of the city.
(c) Any person, including a person classified as a water customer of the City of Paris in apparent
control of the property where a violation occurs or originates will be presumed to be the
Page 11 of 17
violator, and proof that the violation occurred on the person's property will constitute a
rebuttable presumption that the person in apparent control of the property committed the
violation, but any such person will have the right to show that he/she did not commit the
violation. Parents will be presumed to be responsible for violations of their minor children
and proof that a violation, committed by a child, occurred on property within the parents'
control will constitute a rebuttable presumption that the parent committed the violation, but
any such parent may be excused if they prove they had previously directed the child not to
use the water as it was used in violation of this Article and that the parent could not have
reasonably known of the violation.
(d) Any employee of the City of Paris, police officer, or other employee designated by the City
Manager, may issue a citation to a person he/she reasonably believes to be in violation of this
Article. The citation will be prepared in duplicate and will contain the name and address of
the alleged violator, if known, the offense charged, and will direct the violator to appear in the
City of Paris Municipal Court on the date shown on the citation for which the date will not be
less than three (3) days nor more than thirty (30) days from the date the citation was issued.
The alleged violator will be served a copy of the citation. Service of the citation will be
complete upon delivery of the citation to the alleged violator, to an agent or employee of a
violator, or to a person over fourteen (14) years of age who is a member of the violator's
immediate family or is a resident of the violator's residence. The alleged violation will appear
in Municipal Court to enter a plea of guilty or not guilty for the violation of this Plan. If the
alleged violator fails to appear in Municipal Court, a warrant for the violator's arrest may be
issued. A summons to appear may be issued in lieu of an arrest warrant. These cases will be
expedited and given preferential setting in Municipal Court before all other cases.
Sec. 12.06.043 -Variances
(a) The City Manager, or his authorized designee, may, grant a temporary variance for existing
water uses otherwise prohibited under this Plan if it is determined that failure to grant such
variance would cause an emergency condition adversely affecting the health, safety or welfare
of the public or the person requesting such variance and if one or more of the following
conditions are met:
(1) Compliance with this Plan cannot be technically accomplished during the duration of
the water supply shortage or other condition for which the Plan is in effect.
(2) Alternative methods can be implemented which will achieve the same level of
reduction in water use.
(b) Persons requesting an exemption from the provisions of this Article will file a petition for
variance with the City of Paris within ten (10) business days after the Plan or a particular
drought response stage has been invoked. All petitions for variances will be reviewed by the
City Manager, or his authorized designee, and will include the following:
Page 12 of 17
(1) Name and address of the petitioner(s).
(2) Purpose of water use.
(3) Specific provision(s) of the Plan from which the petitioner is requesting relief.
(4) Detailed statement as to how the specific provision of the Plan adversely affects the
petitioner or what damage or harm will occur to the petitioner or others if petitioner
complies with this Ordinance.
(5) Description of the relief requested.
(6) Period of time for which the variance is sought.
(7) Alternative water use restrictions or other measures the petitioner is taking or proposes
to take to meet the intent of this Plan and the compliance date.
(8) Other pertinent information.
(c) Variances granted by the City of Paris will be subject to the following conditions, unless
waived or modified by the City Manager or designee:
(1) Variances granted will include a timetable for compliance.
(2) Variances granted will expire when the Plan is no longer in effect, unless the petitioner
has failed to meet specified requirements.
(d) No variance will be retroactive or otherwise justify any violation of this Plan occurring prior
to the issuance of the variance.
DIVISION THREE — Water Conservation Plan
Sec. 12.06.071 -Purpose
Water conservation is a strategy or combination of strategies for reducing the volume of
water withdrawn from a water supply source, reducing loss or waste of water, maintaining or
improving the efficiency of water use, increasing the recycling and reuse of water, and preventing
the pollution of water.
See. 12.06.072 -Introduction
The City of Paris is located in Lamar County, Texas. The residential population was
twenty-four thousand four hundred and seven (24,407) in 2023. Currently the City of Paris serves
ten thousand six hundred and twenty (10,620) connections. The City also provides water to two
(2) wholesale customers; Lamar County Water Supply District and Marvin -Jennings -Clardy Water
Supply Corporation.
The source of water for the City of Paris is 100% surface water from Pat Mayse Lake and
Lake Crook. The City maintains Certificates of Adjudication, Nos. 4640 and 4943, for water rights
from Pat Mayse Lake and Lake Crook totaling 37,000 acre-feet per year for municipal purposes
and 36,610 acre-feet per year for industrial purposes. The priority dates are November 5, 1964
and May 31, 1922 respectively.
Page 13 of 17
Water is treated by the City's water treatment plant originally built in 1967 and expanded
in 1995. The plant has a treatment capacity of 36 million gallons per day (MGD). The City has a
total of 14.5 million gallons of potable water storage capacity, with 4 million gallons of the total
capacity contained in elevated storage.
Industrial is the primary retail water use for the City. In 2023, nearly eighty-two (82)
percent of retail water metered was for industrial use. Single-family residential use accounted for
nine (9) percent, commercial use was five (5) percent, agricultural use was less than one (<1)
percent, multi -family use was two (2) percent, and institutional use was one (1) percent of water
use in 2023.
See.12.06.073-Utility Profile
The Certificate of Convenience and Necessity No. for the City of Paris is 10480; The Public
Water Supply No. is 1390002; The Texas Water Development Board Regional Water Planning
Group is Region D; The utility is located in Lamar County, Texas; The service area covers 38.12
square miles; Pat Mayse Lake and Lake Crook are the water sources; Pumping capacity is 54
MGD; Treatment capacity is 36 MGD; Storage capacity is 14.5 million gallons; Wastewater
treatment capacity is 7.25 MGD; Annual water reuse volume is between 5 and 17 million gallons.
A completed Utility Profile for Retail Water Suppliers that includes information regarding
population and customer data, water use data, water supply system data, and wastewater system
data for the City of Paris will be submitted with this Plan to the Texas Commission on
Environmental Quality and the Texas Water Development Board.
See. 12.06.074 -Water Conservation Goals
Due to the level of industrial use of water in the city, the total gallons per customer per day
(GPCD) metric is disproportionate and largely not influenced by residential water use. The level
of industrial use is independent of population, climate and behavioral factors and instead based
primarily upon the economic drivers of the individual industries. As a result, meaningful five (5)
and ten (10) year conservation goals for total GPCD are not practical to obtain and are solely
dependent upon industrial demands. The total GPCD for the City in 2023 was six hundred thirty-
three (633).
Residential use from 2019 to 2023 averaged fifty-six (56) GPCD, a value that is well below the
residential GPCDs of most public water suppliers in the state. The goals for the City are based
upon guidance from the State of Texas Water Conservation Implementation Task force of 2004,
which suggested a 0.5% reduction in usage per year. The City's five (5) year goals are four hundred
fifty-three (453) for total GPCD and fifty-six (56) for residential GPCD. The City's ten (10) year
goals are four hundred thirty (430) for total GPCD and fifty-five (55) for residential GPCD.
Page 14 of 17
Sec. 12.06.075 -Water Conservation Public Education
The City of Paris conducts ongoing public and wholesale customer education through
periodic distribution of water conservation brochures and information; providing water
conservation brochures and materials at the Department of Utilities administration office and other
public places; informational presentations conducted by City staff to local organizations, schools
and civic groups; providing information to local media outlets, e.g. the local newspaper, television
and radio outlets; posting water conservation information on the City website; and providing water
conservation information to applicants for new service.
Sec. 12.06.076 -Metering Devices
The City of Paris meters 100% of water used for residential, industrial, commercial and
institutional accounts. Meters are tested upon customer request and in conjunction with the City's
meter testing, repair and replacement program master meters are tested and calibrated annually to
within an accuracy of plus or minus 5%; meters larger than 3" are tested and calibrated annually
in accordance with AWWA standards; meters are routinely replaced based upon the age of the
meter or abnormally high or low water usage readings; all new meters are touch read or automatic
reading; inactive accounts are identified on a monthly basis and are inspected periodically for
illegal connections; abandoned meters are removed.
Sec. 12.06.077 -Water Loss
The City of Paris maintains an active program for leak detection and repair. The previous
5 -year water loss average water loss for the City is calculated to be nine percent (9%). The City's
5 and 10 -year goals are to maintain water loss at ten percent (10%) or less.
A periodic internal water audit measures water loss by comparing water volumes sold to
metered water diversion. Any abnormalities are investigated by Department of Utilities personnel
using leak detection equipment. Water lines determined to have leaks are either replaced or
repaired as quickly as practical by City crews or, if necessary, by licensed private contractors.
In 2023, the City repaired 203 leaks; 7 production meters were tested; 9 meters larger than
one and one-half inches (1.5") were replaced; and 25 meters smaller than one and one-half inches
(1.5") were replaced as part of the ongoing leak detection and repair program and to aid in the
reduction of water loss.
Elevated and ground storage facilities are monitored by the water treatment plant SCADA
system capable of alerting personnel to changes of water levels in the storage tanks, which would
indicate possible breaks in a water main, tank overflows, and/or other abnormalities in the
distribution system.
Visual inspections are performed routinely by meter readers and Utilities staff. When
meter readings are obtained that indicate unusually high water usage City personnel investigate
Page 15 of 17
the cause of the excessive usage and, if necessary, alert the customer of potential Plumbing
e.g. plumbing fixture leaks. g issues,
Sec. 12.06.078 -Water Rates
The City of Paris has a uniform rate structure. The City contracts with a rate consultant to
Perform an annual rate study to maintain cost -based rates. Demand charges discourage the
excessive use of water. g
Sec. 12.06.079 -Cross Connection Control
The City of Paris maintains a cross connection control program, as required by the State of
Texas. Risk of backflow is reduced when steps are taken to ensure that system pressures are
maintained during periods of emergency repairs and also through periodic Customer Service
Inspections for cross connections. Facilities and structures identified as high hazards to public
health are required to install backflow prevention devices to prevent back siphonage of non -potable
water caused by loss of pressure in water lines. Examples of potential cross connections include
hose bibs, toilet float valves, swimming pools, water features, and irrigation sprinkler systems.
Sec. 12.06.080 -Plumbing Fixtures
In accordance with the plumbing codes approved for Texas the City of Paris has adopted
the international plumbing code, all new construction must comply with the code by using water
saving plumbing fixtures. In addition, the State of Texas has recently adopted morestringen
ay be reviewed in the Texas Health
t water
saving Performance measures for Plumbing fixtures, which m
and Safety Code chapter 372. The following maximum flow standards are listed in the Texas
Administrative Code, Title 30, Chapter 290, Sub -chapter G: faucets — 2.2 gallons per minute
Win); shower heads — 2.5 gpm; pre -rinse spray valves — 1.6 gpm; toilets — 1.28 gallons per flush
(9Pf); urinals — 0.5 gpf.
Service taps will not be given to customers that do not meet the City's requirements for
service, including compliance with the adopted plumbing code requirement
conserving plumbing fixtures. The City of Paris, of installing water
Building Code Inspection division inspects all
new and repaired plumbing within the city limits. Certificates of Occupancy and permanent water
service are not granted to facilities that fail to meet all requirements.
Customers in existing buildings that do not have water saving plumbing fixtures are
provided educational materials and encouraged to retrofit their old plumbing fixtures with lower
gpm and gpf standards. Increasing numbers of water efficient clothes and dish washing machines
are available, providing the same performance while using less water. A water efficient home can
save as much as twenty percent (20%) or more of water through the use of water saving plumbing
fixtures.
Page 16 of 17
Sec. 12.06.081 -Water Waste
The wasting of water is discouraged at all times, and prohibited during activation of the
City's drought contingency plan. Water waste is defined as failure to repair controllable leaks to
irrigation systems, plumbing fixtures, and pipes; operating an irrigation system with a broken or
missing head, or a head that is out of adjustment; and during landscape irrigation allowing water
to pond or run off of the property due to over watering, and watering between the hours of 10:00
a.m. and 6:00 p.m.
Sec. 12.06.082 -Discretionary and Non -Essential Uses
Examples of discretionary and non-essential uses are washing down hard -surfaced areas or
structures, (e.g. vehicles, sidewalks, patios); using water for landscape irrigation; using water for
dust control; using water in a fountain, pool, or water feature.
Sec. 12.06.083 -Wholesale Contracts
The City of Paris will include in every wholesale water supply contract entered into or
renewed after official adoption of the Plan and including any contract extension the requirement
that each successive wholesale customer develop and implement a water conservation plan or
water conservation measures using the applicable elements of this chapter. If the customer intends
to resell the water, the contract between the initial supplier and customer must provide that the
contract for the resale of water must have water conservation requirements so that each successive
customer in the resale of the water will be required to implement water conservation measures in
accordance with the provisions of 30 TAC Chapter 288."
Page 17 of 17
F."I Texas Commission on Environmental Quality
Water Availability Division
MC -160, P.O. Box 13087 Austin, Texas 78711-3087
Telephone (512) 239-4600, FAX (512) 239-2214
NE
WATER CONSERVATION IMPLEMENTATION REPORT FORM AND SUMMARY OF
UPDATES/ REVISIONS TO WATER CONSERVATION PLAN
(Texas Water Code §11.1271(b) and Title 30 Texas Administrative Code §288.30(1) to (4))
Please note, this form replaces the following forms: TCEQ-20645 (Non -Public Water Suppliers) and TCEQ-20646 (Public
Water Suppliers)
This Form is applicable to the following entities:
1. Water Right Holders of 1,000 acre-feet or more for municipal, industrial, and other
non -irrigation uses.
2. Water Right Holders of 10,000 acre-feet or more for irrigation uses.
The above noted entities are required by rule to submit updates to their water conservation plan(s) and
water conservation implementation report(s) every five years beginning May 1, 2009. See 30 Texas
Administrative Code (TAC) §288.30(1) to (4). Entities must also submit any revisions to their water
conservation plan within 90 days of adoption when the plans are revised in between the five-year
submittal deadlines. This form may be used for the five-year submittal or when revisions are made to the
water conservation plans in the interim periods between five-year submittals. Please complete the form as
directed below.
1. Water Right Holder Name 4940-B 4942, 494,3 5„11,9
_.,.
2. Water Right Permit or Certificate Nos._ .,,10480_
3. Please Indicate by placing an 'X' next to all that Apply to your Entity:
Water Right Holder of 1,000 acre-feet or more for non -irrigation uses
_,.,mx,,, Municipal Water Use by Public Water Supplier
x ,,,,,,,,,Wholesale Public Water Supplier
x Industrial Use
-.....m..... .................. Mining Use
.... ...... x x_,Agriculture Non -Irrigation
Water Right Holder of 10,000 acre-feet or more for irrigation uses
-Individually- Operated Irrigation System
................ Agricultural Water Suppliers Providing Water to More Than One User
Water,,,Conseryation lm lementation Resorts Annual Reports.
4. Water Conservation Annual Reports for the previous five years were submitted to the Texas Water
Development Board (TWDB) for each of the uses indicated above as required by 30 TAC
§288.30(10)(C)? Yes x No
TCEQ no longer requires submittal of the information contained in the detailed implementation report previously
required in Forms TCEQ-20645 (Non -Public Water Suppliers) and TCEQ 20646 (Public Water Suppliers). However,
the Entity must be up-to-date on its Annual Report Submittals to the TWDB.
TCEQ 20645 (revised 04/2022)
Wgter Conservat n Plans
S. For the five-year submittal (or for revisions between the five-year submittals), attach
updated or revised Water Conservation Plan for each of the uses indicated in Section 3� above.
Every updated or revised water conservation plan submitted must contain each of the minimum
requirements found in the TCEQ rules and must be duly adopted by the entity submitting the
water conservation plan. Please include evidence that each water conservation plan submitted has
been adopted. J4
•Rules on minimum requirements for Water Conservation Plans can be found in 30 TAC
288
�ma"�a'" %fly
'��
'
nli imum requirements and other useful information are al
Forms whichinclude the so
available to assist you Visit the TCEQ webpage for Water Conservation Plans and Reports.
Call 512-239-4600 or email to wcP@tceq.texas.gov for assistance with the requirements forY our
water conservation Plan(s) and report(s).
6• For each Water Conservation Plan submitted, list dates and descriptions conservation
measures implemented, and the actual amount of water saved. of the
2023
• Metering New Connections and Retrofitting Existing Connections —1,000,000 gallons sav
• Utility Water Audit and Water Loss —1,000,000 gallons saved ed
• School Education - 450,000 gallons saved
• Public Information — 550,000 gallons saved
• Prohibition on Wasting Water - 550,000 gallons saved
• Metering New Connections and Retrofitting Existi2022
ng Connections —1,000,000 gallons sav
• Utility Water Audit and Water Loss —1,000,000 gallons saved ed
• School Education - 350,000 gallons saved
• Public Information — 650,000 gallons saved
• Prohibition on Wasting Water - 550,000 gallons saved
• Metering New Connections and Retrofitting Existi2021
ng Connections —1,000,000 gallons save
• Utility Water Audit and Water Loss —1,000,000 gallons saved d
• School Education - 400,000 gallons saved
• Public Information — 600,000 gallons saved
• Prohibition on Wasting Water - 600,000 gallons saved
TCEQ-20645 (revised 04/2022)
2
2020
• Metering New Connections and Retrofitting Existing Connections —1,000,000 gallons saved
• Utility Water Audit and Water Loss —1,000,000 gallons saved
• School Education - 500,000 gallons saved
• Public Information — 500,000 gallons saved
• Prohibition on Wasting Water - 500,000 gallons saved
2019
• Metering New Connections and Retrofitting Existing Connections —1,000,000 gallons saved
• Utility Water Audit and Water Loss —1,000,000 gallons saved
• School Education - 500,000 gallons saved
• Public Information — 500,000 gallons saved
• Prohibition on Wasting Water - 500,000 gallons saved
7. For each Water Conservation Plan submitted, state whether the five and ten-year targets for water
savings and water loss were met in your previous water conservation plan.
Yes No ---x ---- ____ ._....
If the targets were not met, provide an explanation as to why any of the targets were not met,
including any progress on that particular target.
In 2019, the 5 -Year Goals were the following:
Water Loss (GPCD) = 443
Residential (GPCD) = 50
Water Loss (GPCD) = 22
Water Loss Percentage = 5.00%
The 10 -Year Goals were the following:
Water Loss (GPCD) = 432
Residential (GPCD) = 49
Water Loss (GPCD) = 22
Water Loss Percentage = 5.00%
In 2023, the water loss was 453 GPCD, the total residential water use was 56 GPCD, the water loss
was 50 GPCD, and the water loss percentage was 11.00%. Therefore, the 2019 goals were not met.
One likely cause of the high-water loss percentage includes aging lines. The City is constantly
replacing and updating lines to aid the water loss for the system.
We believe that the 2019 goals were too aggressive, we have revised the 2024 goals to be more
realistic goal to achieve of 10% water loss.
TCEQ-20645 (revised 04/2022)
8. For each five-year submittal, does each water conservation plan submitted contain updated five
and ten-year targets for water savings and water loss?
Yes x No_...
If yes, please identify where in the water conservation plan the updated targets are located (page,
section).
The updated targets are located on page 14, Sec. 12.06.074 — Water Conservation Goals.
9. In the box below (or in an attachment titled "Summary of Updates or Revisions to Water
Conservation Plans), please identify any other revisions/updates made to each water conservation
plan that is being updated or revised. Please specify the water conservation plan being updated
and the location within the plan of the newly adopted updates or revisions.
From the 2019 Water Conservation Plan, an alternate water source was provided in the 2024 Water
Conservation Plan. The location of this alternative is located in the following location:
Sec. 12.06.041 — Alternate Water Source Page 11.
10. Form Completed by (Point of Contact):_Brandon ..Dusenberry
(If different than name listed above, owner and contact may be different individual(s)/entities)
Contact Person Title/Position: DesignEn Wm II .................. .
Contact Address: 4445 5E_Loop 286 Paris Texas 75460 �.._
Contact Phone Number: 903-78,5-03.03 Contact Email Address: bd.,,.se,nb,e,rl „i @ha,teren �,g.com
Signature:
Date:
TCEQ-20645 (revised 04/2022) 4
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, ADOPTING A REVISED AND CONSOLIDATED WATER
CONSERVATION/DROUGHT CONTINGENCY PLAN IN
ACCORDANCE WITH THE REQUIREMENTS OF SECTIONS 11.1271
AND 11.1272 OF THE TEXAS WATER CODE AND APPLICABLE RULES
OF THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; REPEALING ALL PRIOR DROUGHT CONTINGENCY AND
WATER CONSERVATION PLANS IN CONFLICT HEREWITH;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY
CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 11.1271 of the Texas Water Code and applicable rules of the Texas
Commission on Environmental Quality require the holder of an existing permit, certified filing, or
certificate of adjudication for the appropriation of surface water in the amount of 1,000 acre-feet
a year or more for municipal, industrial, and other uses to develop, submit, and implement a water
conservation plan, consistent with the appropriate approved regional water plan, that adopts
reasonable water conservation measures as defined by Subdivision (8)(B), Section 11.002, which
defines "conservation" as those practices, techniques, and technologies that will reduce the
consumption of water, reduce the loss or waste of water, improve the efficiency in the use of water,
or increase the recycling and reuse of water so that a water supply is made available for future or
alternative uses;
WHEREAS, the City of Paris, Texas recognizes that the amount of water available to the
City and its water utility customers is limited and subject to depletion during periods of extended
drought; and,
WHEREAS, Section 11.1272 of the Texas Water Code and applicable rules of the Texas
Commission on Environmental Quality require all public water supply systems in Texas to prepare
and maintain a drought contingency plan; and,
WHEREAS, the City of Paris' Water Conservation and Drought Contingency Plan was
last updated on April 8, 2019 by Ordinance No. 2019-015; and,
WHEREAS, maintaining a clean, reliable supply of potable water is essential to the health,
safety, and welfare of the citizens of the City of Paris; and,
WHEREAS, following public hearing and opportunity for public comment on the 2024
Water Conservation/Drought Contingency Plan, this plan was brought forward for City Council
approval; and,
Page 1 of 20
WHEREAS, in order to preserve the City's water supply, comply with the requirements
of State law, and in the interest of preserving the health, safety, and welfare of the citizens of Paris,
Texas, the City Council of the City of Paris deems it necessary and appropriate to establish certain
rules and policies for conservation of the City's water supply and for the orderly and efficient
management of limited water supplies during drought and other water supply emergencies, in the
form of a revised and consolidated Water Conservation/Drought Contingency Plan for both retail
and wholesale water customers, as the same are defined herein;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in all things
approved and are incorporated herein by reference for all purposes.
Section 2. Chapter 12, Article 12.06, "Drought Contingency/Water Conservation Plan," of
the Code of Ordinances of the City of Paris, Texas, is hereby amended to read in its entirety as follows:
"Article 12.06 Drought Contingency/Water Conservation Plan
DIVISION ONE—GENERALLY
Sec. 12.06.001 through Sec. 12.06.030. (Reserved)
DIVISION TWO – Drought Contingency Plan
Sec. 12.06.031 -Declaration of Policy, Purpose, and Intent
In order to conserve the available water supply and protect the integrity of water supply facilities,
with particular regard for domestic water use, sanitation, and fire protection, and to protect and
preserve public health, welfare, and safety and minimize the adverse impacts of water supply shortage
or other water supply emergency conditions, the City of Paris hereby adopts the following Drought
Contingency Plan, providing regulations and restrictions on the delivery and consumption of water.
Water uses regulated or prohibited under this Drought Contingency Plan (the Plan) are considered
to be non-essential and continuation of such uses during times of water shortage or other emergency
water supply conditions are deemed to constitute a waste of water which subjects the offender(s) to
penalties as defined in Section 12.06.041 of this Article.
Page 2 of 20
Sec. 12.06.032 -Public Involvement
Opportunity for the public to provide input into the preparation of the Plan was provided by the City
of Paris by means of public notices published on the City's website and public meetings regarding
implementation of the Plan.
See. 12.06.033 -Drought Contingency Public Education
The City of Paris will periodically provide the public with information about the Plan, including
information about the conditions under which each stage of the Plan is to be initiated or terminated
and the drought response measures to be implemented in each stage. This information will be
provided by means of press releases, posting on City website and utility bill inserts.
See. 12.06.034 -Coordination with Regional Water Planning Groups
The service area of the City of Paris is located within the Northeast Texas Region D Water Planning
Group and City of Paris will provide a copy of this Plan to the Northeast Texas Region D Water
Planning Group.
Sec. 12.06.035 -Authorization
The City Manager of the City of Paris or designee is hereby authorized and directed to implement the
applicable provisions of this Plan upon determination that such implementation is necessary to protect
public health, safety, and welfare. The City Manager or designee will have the authority to initiate or
terminate drought or other water supply emergency response measures as described in this Plan.
Sec. 12.06.036 -Application
The provisions of this Article will apply to all retail and wholesale water customers utilizing water
provided by the City of Paris.
Sec. 12.06.037-Defmitions
For the purposes of this Article, the following definitions will apply:
(a) Aesthetic water use. Water use for ornamental or decorative purposes such as fountains, reflecting
pools, and water gardens.
(b) Commercial and institutional water use. Water use that is integral to the operations of commercial
and non-profit establishments and governmental entities such as retail establishments, hotels and
motels, restaurants, and office buildings.
(c) Conservation. Those practices, techniques, and technologies that reduce the consumption of
water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the
Page 3 of 20
recycling and reuse of water so that a supply is conserved and made available for future or alternative
uses.
(d) Customer. Any person, company, or organization using water supplied by City of Paris.
(e) Domestic water use. Water use for personal needs or for household or sanitary purposes such as
drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry, or
institution.
(f) Even number address. Street addresses, box numbers, or rural postal route numbers ending in 0,
2, 4, 6, or 8 and locations without addresses.
(g) Industrial water use. The use of water in processes designed to convert materials of lower value
into forms having greater usability and value.
(h) Landscape irrigation use. Water used for the irrigation and maintenance of landscaped areas,
whether publicly or privately owned, including residential and commercial lawns, gardens, golf
courses, parks, and rights-of-way and medians.
(i) Non-essential water use. Water uses that are neither essential nor required for the protection of
public, health, safety, and welfare, including:
(1) Irrigation of landscape areas, including without limitation: yards, parks, athletic fields, and
golf courses, except otherwise provided under this Plan;
(2) Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle;
(3) Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts,
or other hard -surfaced areas;
(4) Use of water to wash down buildings or structures for purposes other than immediate fire
protection;
(5) Flushing gutters or permitting water to run or accumulate in any gutter or street;
(6) Use of water to fill, refill, or add to any indoor or outdoor swimming pools or jacuzzi -type
pools;
(7) Use of water in a fountain or pond for aesthetic or scenic purposes except where necessary to
support aquatic life;
(8) Failure to repair a controllable leak(s) within a reasonable period after having been given
notice directing the repair of such leak(s); and
Page 4 of 20
(9) Use of water from hydrants for construction purposes or any other purposes other than
firefighting.
(j) Odd numbered address. Street addresses, box numbers, or rural postal route numbers ending in 1,
3, 5, 7, or 9.
(k) Person. A term including individuals, corporations, partnerships, associations, companies,
organizations, or other legal entity.
(1) Retail Water Customer. A water customer of the City of Paris (as that person is defined herein)
that utilizes the water purchased from the City for its own purposes and does not supply water to
another person or entity for resale for human consumption.
(m) Wholesale Water Customer. Any individual, corporation, partnership, association, person,
company, or organization purchasing or using water supplied by the City of Paris, Texas, that, in
return for compensation, supplies water to another person or entity for resale for human
consumption. The term does not include a person or entity that supplies water to itself or its
employees or tenants as an incident of that employee's service or tenancy when that water is not
resold to or used by others. For the purposes of this Article, the word "customer" and the phrase
"wholesale water customer" will have the same meaning.
See. 12.06.038 -Criteria for Initiation and Termination of Drought Response Stages
(a) General. The City Manager or designee will monitor water supply and/or demand conditions to
determine when conditions warrant initiation or termination of each stage of the Plan. The City
Manager or designee may decide not to order the implementation or termination of a drought response
stage or water emergency even though one or more of the trigger events for a stage are met. Factors
that could influence such a decision include, but are not limited to, the time of year, weather
conditions, the anticipation of replenished water supplies, or the anticipation of potential changed
conditions that warrant the continuation of the drought stage.
The triggering criteria and responses described below are based on analysis of rainfall data, lake
capacities, historical drought conditions, and information from the Drought Contingency Plan for
Lake Crook and Pat Mayse Lake and as prepared by the Department of the Army, Tulsa District of
the Corps of Engineers.
The USGS and Corps of Engineers electronically monitor levels in Lake Crook and Pat Mayse Lake,
respectively.
(b) Stage 1 Triggers - Mild Drought Conditions
(1) Requirements for initiation - Retail and wholesale water customers will be requested
to voluntarily conserve water and adhere to the prescribed restrictions on certain water
Page 5 of 20
uses, defined in Section 12.06.039 of this Article for Stage 1, when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
seventy percent (70%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When there exists a high water demand on the system; or
C. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 1 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist.
(c) Stage 2 Triggers - Moderate Drought Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required
to comply with the requirements and restrictions on certain non-essential water uses
provided in Section 12.06.039 of this Article for Stage 2 when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
sixty percent (60%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When total daily water demand equals or exceeds thirty-two (32) million
gallons for seven (7) consecutive days; or
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for three (3) consecutive days; or
d. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 2 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
2, Stage 1 becomes operative.
(d) Stage 3 Triggers — Severe Drought Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required to comply
with the requirements and restrictions on certain non-essential water uses provided in
Section 12.06.039 of this Article for Stage 3 when any one of the following triggering
events exists:
Page 6 of 20
a. When the water supply available to the City of Paris is equal to or less than
fifty percent (50%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When total daily water demand equals or exceeds thirty-four (34) million
gallons for fourteen (14) consecutive days; or
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for six (6) consecutive days; or
d. When water production and/or distribution system limitations exist.
(2) Requirements for termination - Stage 3 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
3, Stage 2 becomes operative.
(e) Stage 4 Triggers — Emergency Stage Conditions
(1) Requirements for initiation — Retail and wholesale water customers will be required
to comply with the requirements and restrictions on certain non-essential water uses
provided in Section 12.06.039 of this Article for Stage 4 when any one of the
following triggering events exists:
a. When the water supply available to the City of Paris is equal to or less than
forty percent (40%) of the Conservation pool in Pat Mayse Lake and Lake
Crook combined; or
b. When total daily water demand equals or exceeds thirty-five (35) million
gallons for twenty-one (21) consecutive days; or
C. When total daily water demand equals or exceeds thirty-six (36) million
gallons for nine (9) consecutive days; or
d. When major water production or distribution system limitations exist; or
e. When there is contamination, natural or man-made, of the water supply
source(s); or
f. When system outage occurs due to failure of major water systems
components, major water line breaks, electrical power failures, or pump or
system failures which cause unprecedented loss of capability to provide
water service.
Page 7 of 20
(2) Requirements for termination - Stage 4 of the Plan may be rescinded when all of the
conditions listed as triggering events have ceased to exist. Upon termination of Stage
4, Stage 3 becomes operative.
Sec. 12.06.039 Drought Response Stages
(a) General. The City Manager or designee shall monitor water supply and/or demand conditions
on a daily basis and, in accordance with the triggering criteria set forth in Section 12.06.038
of this Article, shall determine that a mild, moderate, severe, or emergency water shortage
condition exists. The following notification procedures will be implemented:
(1) Notification of the Public — The City Manager or designee will notify the public by
posting information on City website, public service announcements, utility bill inserts,
publication in local newspaper, and/or posting of signs in public places.
(2) Additional Notification — The City Manager or designee will notify directly, or cause
to be notified directly, the following individuals and entities:
Mayor and City Council
City Fire Chief
City and County Emergency Management Coordinator(s)
County Judge & Commissioner(s)
Municipal Court Judge
Texas Commission on Environmental Quality (TCEQ), Water Supply Division
Department of Public Safety Division of Emergency Management
Major industrial and wholesale water users
Critical water users, e.g. hospitals, dialysis centers
(b) Stage 1 Response - Mild Drought Conditions
(1) Target - Achieve a voluntary ten percent (10%) reduction in daily water demand.
(2) Best Management Practices for Supply Management — measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water Treatment
Plant concerning filter backwashing, and discontinuing all outside wash -down
activities.
(3) Voluntary Water Use Restrictions for Reducing Demand
a. Retail water customers are requested to voluntarily limit the watering of
landscaped areas to the following time periods: for customers with street
addresses ending in an even number, times for watering are Sundays and
Page 8 of 20
Thursday mornings from 12:00 a.m. until 10:00 a.m. and evenings from 6:00
p.m. until 12:00 a.m. For customers with a street address ending in an odd
number times for watering are Wednesday and Saturday mornings from 12:00
a.m. until 10:00 a.m. and evenings from 6:00 p.m. until 12:00 a.m...
b. All operations of the City of Paris will adhere to water use restrictions
prescribed for Stage 2 of the Plan.
C. Retail water customers are requested to practice water conservation and to
minimize or discontinue water use for non-essential purposes.
d. Wholesale customers are requested to implement voluntary Stage 1 — Mild
Drought Conditions of their drought contingency plan and notify their water
customers.
(c) Stage 2 Response - Moderate Drought Conditions
(1) Target - Achieve a twenty percent (20%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities.
(3) Water Use Restrictions for Demand Reduction - Under threat of penalty for violation,
the following water use restrictions will apply to all persons:
a. Irrigation of landscaped areas with hose -end sprinklers or automatic irrigation
systems will be limited to the following time periods: for customers with street
addresses ending in an even number times for watering are Sunday and
Thursday mornings from 12:00 a.m. until 10:00 a.m. and evenings from 6:00
p.m. until 12:00 a.m. For customers with street addresses ending in an odd
number times for watering are Wednesday and Saturday mornings from 12:00
a.m. until 10:00 a.m. and evenings from 6:00 p.m. until 12:00 a.m. However,
irrigation of landscaped areas is permitted at any time if it is by means of a hand-
held hose with a positive shut-off nozzle, a faucet filled bucket or watering can of
five (5) gallons or less, drip irrigation system or soaker hoses.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle is prohibited except on designated watering days between the hours of
12:00 a.m. and 10:00 a.m. and between 6:00 p.m. and 12:00 a.m... Such washing,
when allowed, will be done with a hand-held bucket or a hand-held hose equipped
Page 9 of 20
with a positive shutoff nozzle. Vehicle washing may be done at any time on the
immediate premises of a commercial car wash or commercial service station.
Further, such washing may be exempt from these regulations if the health, safety,
and welfare of the public are contingent upon frequent vehicle cleansing, such as
garbage trucks and vehicles used to transport food and perishables.
c. Use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading
pools, or jacuzzi -type pools is prohibited except on designated watering days
between the hours of 12:00 a.m. and 10:00 a.m. and between 6:00 p.m. and 12:00
a.m..
d. Operation of any ornamental fountain or pond for aesthetic or scenic purposes is
prohibited except where necessary to support aquatic life or where such fountains
or ponds are equipped with a recirculation system.
e. Use of water from hydrants will be limited to firefighting, related activities, or
other activities necessary to maintain public health, safety, and welfare, except
that use of water from designated fire hydrants for construction purposes may be
allowed under special permit from the City of Paris.
f. Use of water for the irrigation of golf course greens, tees, and fairways is
prohibited except on designated watering days between the hours 12:00 a.m. and
10:00 a.m. and between 6:00 p.m. and 12:00 a.m... However, if the golf course
utilizes a water source other than that provided by the City of Paris, the facility
will not be subject to these regulations.
g. The remaining non-essential water uses are prohibited during a Stage 2 drought
response:
(i) Wash down of any sidewalks, walkways, driveways, parking lots,
tennis courts, or other hard -surfaced areas;
(ii) Use of water to wash down buildings or structures for purposes other
than immediate fire protection;
(iii) Use of water for dust control;
(iv) Flushing gutters or permitting water to run or accumulate in any gutter
or street; and
(v) Failure to repair a controllable leak(s) within a reasonable period after
having been given notice directing the repair of such leak(s).
g. Wholesale customers are requested to implement mandatory Stage 2 — Moderate
Drought Conditions of their drought contingency plan and notify their water
customers.
(d) Stage 3 Response - Severe Drought Conditions
(1) Target - Achieve a thirty percent (30%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities.
(3) Water Use Restrictions for Demand Reductions - All requirements of Stage 2 will
remain in effect during Stage 3 except as amended below:
a. Irrigation of landscaped areas will be limited to the following time periods: for
customers with street addresses ending in an even number, times for watering
are Thursday evenings from 12:00 a.m. until 10:00 a.m. For customers with
street addresses ending in an odd number, times for watering are Wednesday
from 12:00 a.m. until 10:00 a.m. Watering will be by means of hand-held hoses,
hand-held buckets, drip irrigation system or soaker hoses only. The use of hose -
end sprinklers or automatic sprinkler systems are prohibited during Stage 3 severe
drought conditions.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle not occurring on the premises of a commercial car wash and commercial
service stations and not in the immediate interest of public health, safety, and
welfare is prohibited. Further, such vehicle washing at commercial car washes
and commercial service stations will occur only between the hours of 6:00 a.m.
and 10:00 a.m. and between 6:00 p.m. and 10 p.m.
c. The filling, refilling, or adding of water to swimming pools, wading pools, and
jacuzzi -type pools is prohibited.
d. Operation of any ornamental fountain or pond for aesthetic or scenic purposes is
prohibited except where necessary to support aquatic life or where such fountains
or ponds are equipped with a recirculation system.
e. No application for new, additional, expanded, or increased -in -size water service
connections, meters, service lines, pipeline extensions, mains, or water service
facilities of any kind will be approved, and time limits for approval of such
applications are hereby suspended for such time as this drought response stage or
a higher -numbered stage will be in effect.
f. Wholesale customers are requested to implement mandatory Stage 3 — Severe
Drought Conditions of their drought contingency plan and notify their water
customers.
(e) Stage 4 Response — Emergency Drought Stage
(1) Target - Achieve a forty percent (40%) reduction in daily water demand.
(2) Best Management Practices for Supply Management - measures to be implemented
directly by the City of Paris to manage limited water supplies and/or reduce water
demand will include: reduced or discontinued flushing of water mains, use of
reclaimed water for non -potable purposes, stringent operation of the Water
Treatment Plant concerning filter backwashing, and discontinuing all outside wash -
down activities. Elevated tank levels will be operated within minimum operating
ranges in order to reduce system -wide pressure and still maintain adequate fire
protection.
(3) Water Use Restrictions for Demand Reduction. All requirements of Stage 2 and 3
will remain in effect during Stage 4 except:
a. Irrigation of landscaped areas is absolutely prohibited.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other
vehicle is absolutely prohibited.
c. Wholesale customers are requested to implement mandatory Stage 4 —
Emergency Drought Conditions of their drought contingency plan and notify
their water customers.
d. Pro rata curtailment of water deliveries to wholesale water customers as provided
in Section 11.039 of the Texas Water Code.
e. The City will consider implementing water usage surcharge(s) for excessive use.
Sec. 12.06.040 -Water Allocation
In the event of an identified water shortage, the City will distribute water to wholesale
customers according to Texas Water Code, § 11.039 and initiate water allocation to
municipal water customers. The City of Paris will include a provision in every wholesale
water contract entered into or renewed after adoption of the Plan, including contract
extensions, that in case of a shortage of water resulting from drought, the water to be
distributed shall be divided in accordance with Section § 11.039 of the Texas Water Code.
See. 12.06.041 -Alternate Water Source
The City currently does not have an additional water source. In the circumstance that
Lake Crook & Pat Mayse would not able to provide an adequate water supply, the City
would use trucks to haul potable water for the residents
See. 12.06.042 -Enforcement
(a) No person will knowingly or intentionally allow the use of water from the City of Paris for
residential, commercial, industrial, agricultural, governmental, or any other purpose in a
manner contrary to any provision of this Plan, or in an amount in excess of that permitted by
the drought response stage in effect at the time pursuant to action taken by City Manager or
designee, in accordance with provisions of this Plan.
(b) Any person violating any provision of this article shall be guilty of a misdemeanor, and
upon conviction, shall be subject to a fine in accordance with the provisions of section
1.01.009 of the Code of Ordinances, and each and every day's continuance of any violation
of the above -enumerated sections shall constitute and be deemed a separate offense. If a
person is convicted of three or more distinct violations of this article, the city manager
shall, upon due notice to the customer, be authorized to discontinue water service to the
premises where such violations occur. Services discontinued under such circumstances will
be restored only upon payment of a reconnection charge as set forth in the fee schedule in
appendix A of this code and any other costs incurred by the city in discontinuing service.
In addition, suitable assurance must be given to the city manager that the same action will
not be repeated while the plan is in effect. Compliance with this article may also be sought
through injunctive relief in a court of appropriate jurisdiction, and the city attorney is
hereby authorized to seek such relief on behalf of the city.
(c) Any person, including a person classified as a water customer of the City of Paris in apparent
control of the property where a violation occurs or originates will be presumed to be the
violator, and proof that the violation occurred on the person's property will constitute a
rebuttable presumption that the person in apparent control of the property committed the
violation, but any such person will have the right to show that he/she did not commit the
violation. Parents will be presumed to be responsible for violations of their minor children
and proof that a violation, committed by a child, occurred on property within the parents'
control will constitute a rebuttable presumption that the parent committed the violation, but
any such parent may be excused if they prove they had previously directed the child not to
use the water as it was used in violation of this Article and that the parent could not have
reasonably known of the violation.
(d) Any employee of the City of Paris, police officer, or other employee designated by the City
Manager, may issue a citation to a person he/she reasonably believes to be in violation of this
Article. The citation will be prepared in duplicate and will contain the name and address of
the alleged violator, if known, the offense charged, and will direct the violator to appear in the
Page 13 of 20
City of Paris Municipal Court on the date shown on the citation for which the date will not be
less than three (3) days nor more than thirty (30) days from the date the citation was issued.
The alleged violator will be served a copy of the citation. Service of the citation will be
complete upon delivery of the citation to the alleged violator, to an agent or employee of a
violator, or to a person over fourteen (14) years of age who is a member of the violator's
immediate family or is a resident of the violator's residence. The alleged violation will appear
in Municipal Court to enter a plea of guilty or not guilty for the violation of this Plan. If the
alleged violator fails to appear in Municipal Court, a warrant for the violator's arrest may be
issued. A summons to appear may be issued in lieu of an arrest warrant. These cases will be
expedited and given preferential setting in Municipal Court before all other cases.
See. 12.06.043 -Variances
(a) The City Manager, or his authorized designee, may, grant a temporary variance for existing
water uses otherwise prohibited under this Plan if it is determined that failure to grant such
variance would cause an emergency condition adversely affecting the health, safety or welfare
of the public or the person requesting such variance and if one or more of the following
conditions are met:
(1) Compliance with this Plan cannot be technically accomplished during the duration of
the water supply shortage or other condition for which the Plan is in effect.
(2) Alternative methods can be implemented which will achieve the same level of
reduction in water use.
(b) Persons requesting an exemption from the provisions of this Article will file a petition for
variance with the City of Paris within ten (10) business days after the Plan or a particular
drought response stage has been invoked. All petitions for variances will be reviewed by the
City Manager, or his authorized designee, and will include the following:
(1) Name and address of the petitioner(s).
(2) Purpose of water use.
(3) Specific provision(s) of the Plan from which the petitioner is requesting relief.
(4) Detailed statement as to how the specific provision of the Plan adversely affects the
petitioner or what damage or harm will occur to the petitioner or others if petitioner
complies with this Ordinance.
(5) Description of the relief requested.
(6) Period of time for which the variance is sought.
(7) Alternative water use restrictions or other measures the petitioner is taking or proposes
to take to meet the intent of this Plan and the compliance date.
(8) Other pertinent information.
(c) Variances granted by the City of Paris will be subject to the following conditions, unless
waived or modified by the City Manager or designee:
Page 14 of 20
(1) Variances granted will include a timetable for compliance.
(2) Variances granted will expire when the Plan is no longer in effect, unless the petitioner
has failed to meet specified requirements.
(d) No variance will be retroactive or otherwise justify any violation of this Plan occurring prior
to the issuance of the variance.
Sec. 12.06.044 ---Sec. 12.06.070. (Reserved)
DIVISION THREE — Water Conservation Plan
Sec. 12.06.071 -Purpose
Water conservation is a strategy or combination of strategies for reducing the volume of
water withdrawn from a water supply source, reducing loss or waste of water, maintaining or
improving the efficiency of water use, increasing the recycling and reuse of water, and preventing
the pollution of water.
Sec. 12.06.072 -Introduction
The City of Paris is located in Lamar County, Texas. The residential population was
twenty-four thousand four hundred and seven (24,407) in 2023. Currently the City of Paris serves
ten thousand six hundred and twenty (10,620) connections. The City also provides water to two
(2) wholesale customers; Lamar County Water Supply District and Marvin -Jennings -Clardy Water
Supply Corporation.
The source of water for the City of Paris is 100% surface water from Pat Mayse Lake and
Lake Crook. The City maintains Certificates of Adjudication, Nos. 4640 and 4943, for water rights
from Pat Mayse Lake and Lake Crook totaling 37,000 acre-feet per year for municipal purposes
and 36,610 acre-feet per year for industrial purposes. The priority dates are November 5, 1964
and May 31, 1922 respectively.
Water is treated by the City's water treatment plant originally built in 1967 and expanded
in 1995. The plant has a treatment capacity of 36 million gallons per day (MGD). The City has a
total of 14.5 million gallons of potable water storage capacity, with 4 million gallons of the total
capacity contained in elevated storage.
Industrial is the primary retail water use for the City. In 2023, nearly eighty-two (82)
percent of retail water metered was for industrial use. Single-family residential use accounted for
nine (9) percent, commercial use was five (5) percent, agricultural use was less than one (<1)
percent, multi -family use was two (2) percent, and institutional use was one (1) percent of water
use in 2023.
Page 15 of 20
Sec.12.06.073-Utility Profile
The Certificate of Convenience and Necessity No. for the City of Paris is 10480; The Public
Water Supply No. is 1390002; The Texas Water Development Board Regional Water Planning
Group is Region D; The utility is located in Lamar County, Texas; The service area covers 38.12
square miles; Pat Mayse Lake and Lake Crook are the water sources; Pumping capacity is 54
MGD; Treatment capacity is 36 MGD; Storage capacity is 14.5 million gallons; Wastewater
treatment capacity is 7.25 MGD; Annual water reuse volume is between 5 and 17 million gallons.
A completed Utility Profile for Retail Water Suppliers that includes information regarding
population and customer data, water use data, water supply system data, and wastewater system
data for the City of Paris will be submitted with this Plan to the Texas Commission on
Environmental Quality and the Texas Water Development Board.
Sec. 12.06.074 -Water Conservation Goals
Due to the level of industrial use of water in the city, the total gallons per customer per day
(GPCD) metric is disproportionate and largely not influenced by residential water use. The level
of industrial use is independent of population, climate and behavioral factors and instead based
primarily upon the economic drivers of the individual industries. As a result, meaningful five (5)
and ten (10) year conservation goals for total GPCD are not practical to obtain and are solely
dependent upon industrial demands. The total GPCD for the City in 2023 was six hundred thirty-
three (633).
Residential use from 2019 to 2023 averaged fifty-six (56) GPCD, a value that is well below the
residential GPCDs of most public water suppliers in the state. The goals for the City are based
upon guidance from the State of Texas Water Conservation Implementation Task force of 2004,
which suggested a 0.5% reduction in usage per year. The City's five (5) year goals are four hundred
fifty-three (453) for total GPCD and fifty-six (56) for residential GPCD. The City's ten (10) year
goals are four hundred thirty (430) for total GPCD and fifty-five (55) for residential GPCD..
Sec. 12.06.075 -Water Conservation Public Education
The City of Paris conducts ongoing public and wholesale customer education through
periodic distribution of water conservation brochures and information; providing water
conservation brochures and materials at the Department of Utilities administration office and other
public places; informational presentations conducted by City staff to local organizations, schools
and civic groups; providing information to local media outlets, e.g. the local newspaper, television
and radio outlets; posting water conservation information on the City website; and providing water
conservation information to applicants for new service.
Sec. 12.06.076 -Metering Devices
The City of Paris meters 100% of water used for residential, industrial, commercial and
institutional accounts. Meters are tested upon customer request and in conjunction with the City's
meter testing, repair and replacement program master meters are tested and calibrated annually to
Page 16 of 20
within an accuracy of plus or minus 5%; meters larger than 3" are tested and calibrated annually
in accordance with AWWA standards; meters are routinely replaced based upon the age of the
meter or abnormally high or low water usage readings; all new meters are touch read or automatic
reading; inactive accounts are identified on a monthly basis and are inspected periodically for
illegal connections; abandoned meters are removed.
Sec. 12.06.077 -Water Loss
The City of Paris maintains an active program for leak detection and repair. The previous
5 -year water loss average water loss for the City is calculated to be nine percent (9%). The City's
5 and 10 -year goals are to maintain water loss at ten percent (10%) or less.
A periodic internal water audit measures water loss by comparing water volumes sold to
metered water diversion. Any abnormalities are investigated by Department of Utilities personnel
using leak detection equipment. Water lines determined to have leaks are either replaced or
repaired as quickly as practical by City crews or, if necessary, by licensed private contractors.
In 2023, the City repaired 203 leaks; 7 production meters were tested; 9 meters larger than
one and one-half inches (1.5") were replaced; and 25 meters smaller than one and one-half inches
(1.5") were replaced as part of the ongoing leak detection and repair program and to aid in the
reduction of water loss.
Elevated and ground storage facilities are monitored by the water treatment plant SCADA
system capable of alerting personnel to changes of water levels in the storage tanks, which would
indicate possible breaks in a water main, tank overflows, and/or other abnormalities in the
distribution system.
Visual inspections are performed routinely by meter readers and Utilities staff. When
meter readings are obtained that indicate unusually high water usage City personnel investigate
the cause of the excessive usage and, if necessary, alert the customer of potential plumbing issues,
e.g. plumbing fixture leaks.
Sec. 12.06.078 -Water Rates
The City of Paris has a uniform rate structure. The City contracts with a rate consultant to
perform an annual rate study to maintain cost -based rates. Demand charges discourage the
excessive use of water.
Sec. 12.06.079 -Cross Connection Control
The City of Paris maintains a cross connection control program, as required by the State of
Texas. Risk of backflow is reduced when steps are taken to ensure that system pressures are
maintained during periods of emergency repairs and also through periodic Customer Service
Inspections for cross connections. Facilities and structures identified as high hazards to public
Page 17 of 20
health are required to install backflow prevention devices to prevent back siphonage of non -potable
water caused by loss of pressure in water lines. Examples of potential cross connections include
hose bibs, toilet float valves, swimming pools, water features, and irrigation sprinkler systems.
Sec. 12.06.080 -Plumbing Fixtures
In accordance with the plumbing codes approved for Texas the City of Paris has adopted
the international plumbing code, all new construction must comply with the code by using water
saving plumbing fixtures. In addition, the State of Texas has recently adopted more stringent water
saving performance measures for plumbing fixtures, which may be reviewed in the Texas Health
and Safety Code Chapter 372. The following maximum flow standards are listed in the Texas
Administrative Code, Title 30, Chapter 290, Sub -chapter G: faucets — 2.2 gallons per minute
(gpm); shower heads — 2.5 gpm; pre -rinse spray valves — 1.6 gpm; toilets — 1.28 gallons per flush
(gpf); urinals — 0.5 gpf.
Service taps will not be given to customers that do not meet the City's requirements for
service, including compliance with the adopted plumbing code requirement of installing water
conserving plumbing fixtures. The City of Paris, Building Code Inspection division inspects all
new and repaired plumbing within the city limits. Certificates of Occupancy and permanent water
service are not granted to facilities that fail to meet all requirements.
Customers in existing buildings that do not have water saving plumbing fixtures are
provided educational materials and encouraged to retrofit their old plumbing fixtures with lower
gpm and gpf standards. Increasing numbers of water efficient clothes and dish washing machines
are available, providing the same performance while using less water. A water efficient home can
save as much as twenty percent (20%) or more of water through the use of water saving plumbing
fixtures.
Sec. 12.06.081 -Water Waste
The wasting of water is discouraged at all times, and prohibited during activation of the
City's drought contingency plan. Water waste is defined as failure to repair controllable leaks to
irrigation systems, plumbing fixtures, and pipes; operating an irrigation system with a broken or
missing head, or a head that is out of adjustment; and during landscape irrigation allowing water
to pond or run off of the property due to over watering, and watering between the hours of 10:00
a.m. and 6:00 p.m.
Sec. 12.06.082 -Discretionary and Non -Essential Uses
Examples of discretionary and non-essential uses are washing down hard -surfaced areas or
structures, (e.g. vehicles, sidewalks, patios); using water for landscape irrigation; using water for
dust control; using water in a fountain, pool, or water feature.
Page 18 of 20
Sec. 12.06.083 -Wholesale Contracts
The City of Paris will include in every wholesale water supply contract entered into or
renewed after official adoption of the Plan and including any contract extension the requirement
that each successive wholesale customer develop and implement a water conservation plan or
water conservation measures using the applicable elements of this chapter. If the customer intends
to resell the water, the contract between the initial supplier and customer must provide that the
contract for the resale of water must have water conservation requirements so that each successive
customer in the resale of the water will be required to implement water conservation measures in
accordance with the provisions of 30 TAC Chapter 288."
Section 3. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending under
or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty
accruing or to accrue, or as affecting any rights of the municipality under any section or provisions
of any ordinance at the time of passage of this ordinance.
Section 4. That it is the intention of the City Council of the City of Paris, Texas that
this ordinance, and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity
of any other portion of this ordinance.
Section 5. That any person violating any provision of this ordinance shall be guilty of
a misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of
Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of
any violation of the above -enumerated sections shall constitute and be deemed a separate offense.
Section 6. That this ordinance shall become effective from and after its passage of the
reading and publication as required by law.
PASSED AND ADOPTED on this 16th day of August, 2024,.
ATTEST:
Janice Ellis, City Clerk
Page 19 of 20
Mihir Pankaj, Mayor
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Page 20 of 20
Item No. 17
t
TO: Mayor, Mayor Pro Tem & City Council
FROM: Rob Vine, Interim City Manager
Gene Anderson, Finance Director
SUBJECT: Budget Approval
Schedule Public Hearings
DATE: August 26, 2024
BACKGROUND:
During the August 12, 2024 City Council heard a presentation regarding the Proposed FY24/25
Budget as prepared by the Former City Manager, Interim City Manager, Department Heads and
Staff. The Interim City Manager and Finance Director issued a Memorandum summarizing the
Proposed FY 24/25 Budget on August 7, 2024 which was summarized and presented at the August
12th Council Meeting. The Proposed FY24/25 Budget is for October 1, 2024 — September 30,
2025.
The City Council conducted a budget workshop on August 19, 2024, and August 22, 2024,
STATUS OF ISSUE:
The City Council has rasied questions during the workshops and individual meetingsand staff have
attempted to provide answers and additional information as requested. If there is a question that
has not yet been answered, please let us know and we will get the answer to the Council. The City
Council has the authority to request edits tonight. This agenda item is dedicated to further
discussing the budget, asking questions, making any edits the Council deems appropriate, and
preparing it for the following agenda items where the City will approve resolutions declaring a
Property Tax Rate and Public Hearings for the Proposed FY24/25 Budget and Property Tax Rate.
Depending on the types of changes made by the City Council tonight (if any), staff may need to
adjust the next agenda items to account for the change in the proposed Property Tax Rate. City
Staff might be able to make that adjustment tonight if a short recess is granted.
BUDGET:
This item represents the Proposed FY24/25 Budget.
OPTIONS:
1. Approve the Budget as drafted (including Council directed changes) in preparation for
Public Hearings to be held in September.
2. Continue to review, ask questions, and/or request edits to the Proposed FY24/25 Budget.
RECOMMENDATION:
1. Approve the Budget as drafted (including Council directed changes) in preparation for
Public Hearings to be held in September.
Item No. 18
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Robert Vine, Interim City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: CALLING PUBLIC HEARING ON PROPOSED 2024-25 BUDGET
DATE: August 26, 2024
BACKGROUND: A public hearing on the proposed City budget is required by Section 48 of the
City Charter and Section 102.006 of the Local Government Code. The proposed budget was filed
with the City Clerk on August 12, 2024. A legal notice advertising the public hearing was
published in the Paris News. A copy of the proposed budget was placed on the City website.
STATUS OF ISSUE: The City Council needs to pass a resolution calling for a public hearing on
the 2024-25 City budget on September 9, 2024.
BUDGET: N/A
RECOMMENDATION: Pass a resolution calling for a public hearing on the proposed 2024-25
City budget on September 9, 2024,
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, CALLING A PUBLIC HEARING FOR SEPTEMBER 9, 2024 ON
THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 2024-
2025; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on August 12, 2025, the City Manager filed his proposed budget for
Fiscal Year 2024-2025 with the City Clerk of the City of Paris in accordance with Section
102.005(a) Tex. Loc. Govt. Code and the City Charter; and,
WHEREAS, prior to a regular meeting convened on August 12, 2024, the City
Manager of the City of Paris has submitted to the City Council his proposed budget for
Fiscal Year 2024-2025 as directed by Section 45 of the Charter of the City of Paris; and,
WHEREAS, in accordance with Section 47 of the City Charter, a public hearing
must be held giving all interested persons an opportunity to be heard for or against any
item or the amount of any item in the proposed budget for Fiscal Year 2024-2025; and,
WHEREAS, said public hearing shall be held on the 9th day of September 2024,
at 5:30 p.m., which date is at least fifteen (15) days after the date the proposed budget
was filed with the City Clerk, in accordance with Vernon's Texas Codes Annotated,
Local Government Code, Section 102.006(b).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are
hereby in all things approved and are incorporated herein for all purposes.
Section 2. That public hearing be, and the same is hereby, called for the 9th
day of September, 2024, at 5:30 p.m. in the City Council Chamber, 107 E. Kaufman
Street, Paris, Texas, for the purpose of hearing written and oral comments from the
citizens of Paris concerning the City Manager's proposed annual budget for fiscal year
2024-2025.
Section 3. That the City Clerk of the City of Paris publish notice of said public
hearing in the Paris News no less than five (5) days prior to September 9, 2024.
Section 4. That this resolution shall be effective from and after its date of
passage.
PASSED AND ADOPTED this 26th day of August, 2024.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Item No. 19
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Mr. Robert Vine, Interim City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: CALLING PUBLIC HEARING ON PROPOSED 2024-25 TAX RATE
DATE: August 26, 2024
BACKGROUND: A public hearing on the proposed City tax rate is required by Chapter 26 of the
Texas Tax Code. The proposed tax rate was discussed by the City Council during its August 19th
budget workshop and its August 26th regular council meeting.
STATUS OF ISSUE: The City Council needs to adopt a resolution calling for a public hearing
on the 2024-25 proposed City tax rate on September 9, 2024. A legal notice of the public hearing
will be published in the Paris News on August 29, 2024. A copy of the proposed property tax rate
can be found on the City website.
BUDGET: N/A
RECOMMENDATION: Motion to approve the resolution calling for a public hearing on the
proposed 2024-25 City tax rate.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, CALLING A PUBLIC HEARING TO RECEIVE PUBLIC COMMENT
ON THE CITY'S PROPOSED PROPERTY TAX RATE FOR FISCAL YEAR
2024-2025; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on August 12th, the City Manager of the City of Paris presented his
proposed budget for Fiscal Year 2024-2025 which would decrease the current tax rate
of .47782 to .46120 per $100 of value to fund a balanced budget as required by Section
59 of the Charter of the City of Paris; and,
WHEREAS, in accordance with Chapter 26 of the Texas Tax Code, a public
hearing must be held at which the City Council must afford adequate opportunity for
proponents and opponents of the proposed tax rate to present their views; and,
WHEREAS, the public hearing on the proposed tax rate shall be at 5:30 p.m. on
September 9, 2024, in the City Council Chamber, 107 E. Kaufman Street, Paris, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are
hereby in all things approved and are incorporated herein for all purposes.
Section 2. That a public hearing be, and the same is hereby, called for
September 9, 2024, at 5:30 p.m., in the City Council Chamber, 107 E. Kaufman Street,
Paris, Texas, for the purpose of hearing the views of proponents and opponents to the
City's proposed tax rate for Fiscal Year 2024-2025.
Section 3. That the City Clerk of the City of Paris shall publish notice of said
public hearings substantially in accordance with the Notice of 2024 Tax Year Proposed
Property Tax Rate attached hereto and incorporated herein as Exhibit "A", in the Paris
News on or before the 31st day of August 2024, setting forth the date, time and place
of said public hearings.
Section 4. That this resolution shall be effective from and after its date of
passage.
PASSED AND APPROVED this 26th day of August 2024.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney