09/05/2024 MinutesMINUTES OF THE PLANNING & ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
SEPTEMBER 05, 2024
The Planning & Zoning Commission of the City of Paris held a regular meeting at 5:30 p.m. in the
City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Board Members Present: Adam Bolton, Chance Abbott, Larry Walker, Robert Spain,
Chad Lindsey
City Representatives: Osei Amo-Mensah, Director Planning & Community
Development; Triniti Frazier, Community Development
Coordinator, Todd Mittge, Engineer; Clyde Crews, Fire
Marshal; Stephanie Harris, City Attorney; Rudy Kessel, City
Council
Board Member(s) Absent: Clifton Fendley
1. Vice -Chairman Chance Abbott called the meeting to order at 5:30p.m.
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two
minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from
responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal
appeals are not appropriate for the citizens' forum.)
The citizens' forum was declared open. With no one speaking the citizens' forum was
declared closed.
3. Approve minutes from the meeting of August 05, 2021.
A Motion to approve the minutes was made by Board Member Chad Lindsey and seconded
by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays.
4. Consideration of and action on the Final PIat of the Ricardo Ramirez Estates Addition, Lot 1,
LCAD 15973, located at 610 W Austin.
Todd Mittge states this applicant is looking to build a multi -family structure on this parcel.
Staff recommends approval with the condition for the minimum finished floor elevations to
be shown on the plat.
A Motion to approve the final plat with condition was made by Board Member Chad
Lindsey and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays.
5. Consideration of and action on the Final Plat of the River Oaks Subdivision Phase II, Lots 1,
2, 3, Block B, LCAD 403262 and 104885, located in the 3000 Block of Aikin Dr.
Todd Mittge states the applicant plans to build on single-family home Aikin Dr. Staff
recommends approval with one condition for the finished floor elevations to be shown. The
rest of the plat looks good.
A Motion to approve the final plat with condition was made by Board Member Chad
Lindsey and seconded by Board Member Robert Spain. Motion carried, 5 ayes — 0 nays.
6. Consideration of and action on the Final Plat of the Rodriguez 98 Addition, Lot 1, LCAD
15469, located at NW 7th & Henderson.
Todd Mittge states that staff recommends approval of the final plat for single-family
construction with no conditions.
A Motion to approve the final plat was made by Board Member Chad Lindsey and
seconded by Board Member Larry Walker. Motion carried, 5 ayes -- 0 nays.
7. Consideration of and action on the Preliminary Plat of The Ranches at Twin Lakes Addition,
Lots 1 - 59, LCAD 71680, 71923, 715679, 70238, 70240 and 403541, located in the ETJ.
Todd Mittge states that according to county codes and city ordinance, plats in the ETJ are
required to follow our city process. Staff recommends approval of the preliminary plat with
no conditions, and it will be sent to the county commissioners court after P&Z
recommendation and city council approval.
A Motion to approve the preliminary plat made by Board Member Chad Lindsey and
seconded by Board Member Larry Walker. Motion carried, 5 ayes — 0 nays.
8. Consideration of and action on the Final Plat of the of The Ranches at Twin Lakes Addition,
Lots i - 59, LCAD 71680, 71923, 715679, 70238, 70240 and 403541, located in the ETJ.
Todd Mittge states this is the final plat brought before the planning commission for
recommended approval and then it will go on to city council before taking it to the county
commissioner's court. Larry Walker asked if the minimum finished floor elevations need to
be shown on this plat. Mittge responded that due to the nature of the subdivision ordinance
we cannot hold the county to the elevation's requirement. The commissioners court may
bring that up when they review it. Staff recommends approval without conditions.
A Motion to approve the final plat made by Board Member Chad Lindsey and seconded
by Board Member Larry Walker. Motion carried, 5 ayes — 0 nays.
9. Discuss the composition of the Planning & Zoning Commission.
Osei Amo-Mensah states that some time back the composition of the planning commission
was made up of nine members and over time the city manager reduced the number to seven.
The challenge at the time may have been difficulty to fill the board. However, at this time
with the high level of enthusiasm for service and other boards have been filled at this time
lie recommends, and states that it is appropriate at this time to consider raising, the number
back up to nine commissioners instead of seven. Larry Walker asked if the concern was
that the quorum was not being met because commissioners don't show up. Arno-Mensah
states that is pail and the other is traditionally in other cities the standard is nine members
for the Planning & Zoning Commission. Walker asked if there was an attendance
requirement. Stephanie Harris, City Attorney states she believes the attendance
requirement is 75% but she can check that. Harris states to stay with current practice the
item will go to city council. Harris states if the number is increased back to nine it may
make the meetings longer. Walker states nine members would help with making the
quorum. Harris states they can make an informal recommendation to council, but it would
be tip to them. Commissioners discussed having alternates that could be called if they didn't
have a quorum. Discussion continued and the consensus was to recommend to council to
leave the commission at seven members.
10. Request items for future agendas,
Chad Lindsey asked the city attorney about a consent agenda for the plats. Flarris states
she will look into it and follow up, Adam Bolton asked if the city attorney had a chance
to review the possibility of administrative approval on plats to bypass with a survey
instead of those items coining to P&Z and Council to decrease the processing timeline.
Todd Mittge states the power for that under the state code as a plat can be granted to the
city engineer if the P and council wants them to have that authority. It could be pulled
out at any time by the engineer and sent to commission for any reason. I-larris states since
this topic is not on the agenda, she will review with city engineer and follow Lip. Bolton
states if its legal for the engineer to have that authority he would like to see an action item
on the agenda.
11. Adjournment.
'There being no further business, the meeting was adjourned at 5:52 p.m.
APPROVED THE 7th DAY OF OCTOBER 2024.
Chairperson