06/18/2024 MinutesMINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
June 18, 2024
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR
BOARD MEETING at 9:00 A.M. on Tuesday, June 18, 2024, at the Housing Authority of the City of
Paris, Texas, 650 7 t SW -- Office, Conference Room, Paris, Texas 75460.
Present: Board Members: Jenny Wilson, Vice Chairman
Steve Smith
Beverly Johnson
Derrick Hill
City Representatives: None
Housing Authority Employees:
Other:
Absent: Board Members: TK Haynes
Stacia Waters
Pam Adams
Patricia Pridemore
Alan Naul, Celebration Paris
1. Call Meeting to Order: Jenny Wilson, Vice Chairman of the Board of Commissioners, called
the meeting to order at 9:00 a.m.
2. Establish Quorum: Quorum of members verified by Jenny Wilson, Vice Chairman.
3. Citizens' Forum: No one present or requested to speak.
4. Approve Minutes from the meeting of May 31, 2024, A Motion to approve this item was
made by Board Member Steve Smith and seconded by Board Member Beverly Johnson.
Motion carried, 4 ayes — 0 nays.
5. Celebration Paris Update: Alan Naul gave the BOC an update on the progress of
Celebration Paris. Alan agreed to come back when/if any new BOCs are appointed.
6. TML Rates: ED advised BOC of increases to Property Insurance in the amount of 24.2%.
7. Fee Accountant Quotes: ED presented quotes from Urlaub and Lindsey. After discussion
the Board decided it was time to change Fee Accounts and decided to hire Lindsey who is
also our Software provider which allows Lindsey to gather information easily with less PHA
involvement.
8. Authorizing Signature of ED on Accounts: A Motion was made to approve changes to
checking account signers at Liberty National Bank #0111369 & 0111377: Add Executive
Director Stacia Waters: by Board Member Beverly Johnson and seconded by Board
Member Derrick Hill. Motion carried, 4 ayes — 0 nays.
9. Personnel Policy: After discussion a Motion was made to amend the Personnel Policy by
removing the provision under 6.13 Retirement Plan: Remove whereas the PHA would
continue to pay Retiring Employees Health Insurance until they are 65 or received other
insurance: by Board Member Derrick Hill and seconded by Board Member Steve Smith.
Motion carried, 4 ayes — 0 nays.
10. Computer Quote: ED advised BOC that the computers and software that is being used at
the PHA is the 2007 version and equipment needed for Zoom/Teams meeting is not
available, After discussion a Motion was made to accept PBS's quote for new computers:
by Board Member Beverly Johnson and seconded by Board Member Steve Smith. Motion
carried, 4 ayes — 0 nays
11. Budget FYE 6-30-2025: ED advised that the budget was going to need to be amended due
to the deficit it was currently showing. ED advised that she was evaluation services and
expenses that could possibly be reduced or removed completely. BOC acknowledged the
steps the ED would take.
12. THA Conference: ED presented the registration information for the THA Conference and the
BOC agreed that this year there were not enough travel funds to allow staff to attend, Vice
Chair Jenny Wilson asked ED if she could provide some training in the Fall and ED agreed
to do so.
13. Executive Directors Report: ED presented Directors Report to the Board of Commissioners
A. Occupancy Report: Waiting List and Vacancy information on Public Housing and Section
8 Vouchers. 15 vacancies in Public Housing and 297 vouchers utilized.
B. Evictions Report: 2 Evictions Pending, 2 Eviction Request in Review
C. Financial Report: Financial Information for May was mailed on 6-11-24 and was not
available for review at the time of the Board Meeting.
D. Capital Funds Report: 2024 CFP for $588,982.00 is not available for use yet.
E. ED gave an update on the changed and updates she is working on. ED explained she
still does not have access to HUD's VMS, EIV, or EPIC systems; therefore, she can not
address the reports that HUD is asking for or the corrections that need to be made.,
RESOLUTIONS:
2024-6-18-1 Authorizing Signature on Accounts
2024-6-18-2 Personnel Policy Amended
20246-18-3 Computer Purchase
There being no further business, A Motion to adjourn was made by Board Member Beverly
Johnson and seconded by Board Member Steve Smith. Motion carried, 4 ayes — 0 nays. Jenny
Wilson, Vice Chairman adjourned the meeting at 10;20 a.m.
NOTE: Certification of Secretary Attached
Secretary
Certification of Secretary
Isl
airman
CERTIFICATE
I, Stacia J. Waters, the duly appointed, qualified and acting Secretary of the Housing Authority of the
City of Paris, Lamar County, Texas do hereby certify that the attached Extract from the Minutes of the
Regular meeting of the Commissioners of the said PHA, held on June 18, 2024, is a true and correct
copy of the original Minutes of said meeting on file and of record insofar as said original minutes relate
to the matters set forth in said attached Extract, and I do further certify that each Resolution appearing
in said attached Extract is a true and correct copy of the same Resolution adopted at said meeting and
on file and of record.
IN TESTIMONY WHEREOF, I have hereto set my hand and the Seal of said PHA this 18th day of
June, 2024.
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