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Agenda PacketCITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, December 9, 2024. The meeting will be held at the City Council Chamber, 107 E. Kaufinan Street, in Paris, Texas. One or all Council Members may be attending remotely, but the feed will be available live for the public. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the meetings of November 12, 2024 and November 20, 2024. 6. Receive reports and/or minutes from the following boards and commissions: a. Airport Advisory Board (8-15-2024) b. Paris Visitors and Convention Council (10-21-2024) c. Love Civic Center Board (9-12-2024) d. Building and Standards Commission (9-16-2024) e. Tax Increment Reinvestment Zone Board (10-10-2024) f. Planning & Zoning Commission (10-7-2024) g. Paris -Lamar County Board of Health (7-15-2024) h. Main Street Advisory Board (10-8-2024) 7. Receive monthly demolition and code enforcement reports. Approve an assignment of the Airport Ground Lease Agreement for Private Hangar O, from Dr. Louis Trenchard to Paris Air Conditioning and Zane Co. Aero, LLC. 9. Approve the sale of property located at 1045 N. Main Street. 10. Approve a Resolution to amend the Personnel Manual Section 15.15 adding a State - Mandated TikTok policy. 11. Approve the Final Plat of the Dolfin Addition CB 229, Lots 1 and 2, Block A, LCAD 17674, located in the 1400 Block of W. Sherman Street. 12. Approve a Professional Services Agreement with GrantWorks for funding of eligible activities under the Hazard Mitigation Grant Program, Building Resilient Infrastructure and Communities Grant Program, Flood Mitigation Assistance Grant Program, and other funding sources used in conjunction with the above programs; and authorize the Interim City Manager to authorize all necessary documents. Regular Agenda 13. Discuss, continue the public hearing and act on an Ordinance considering the petition of RT Fitness LLC for a zoning change from an Office District (0) to a General Retail District (GR) in the Felts, Fort & Varner Addition, Block 3, Lot 3, LCAD 11342 located at 950 E. Austin. 14. Discuss, conduct a public hearing and act on an Ordinance considering the petition of the City of Paris to rezone properties south of Kaufrnan Street between 11 Street SE and Yd Street SE from a One -Family Dwelling District No. 1 (SF -1) to a Central Area District (CA). 15. Discuss, conduct a public hearing and act on an Ordinance considering the petition of the City of Paris for a zoning change from a One -Family Dwelling District No. 1 (SF1) to a Multiple -Family Dwelling District No. 1 (MF 1) in Historic District No. 2 (HD -2) on LCAD parcels 16255, 16421, and 16571. 16. Discuss, conduct a public hearing and act on an Ordinance considering the petition of the City of Paris to change the zoning of multiple properties within Historic District No. 2 (HD -S) South of Sherman Street to Hearne Street and between SW 1st Street and SE Yd Street, save and except LCAD parcel numbers 16255, 16421, and 16571, as well as LCAD parcel numbers 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603 and 16604, from a One -Family Dwelling District No. 1 (SF1) to a One -Family Dwelling District No. 2 (SF2). 17. Discuss renaming of the City Hall Annex Building, and provide direction to staff. 18. Convene into executive session pursuant to: A. Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, two -wit: CARDS liquidated damages. (Tabled at the 10-28-2024 meeting. A Motion to remove items 18A & 19 from the table are required prior to deliberation). B. Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to -wit: the city manager position. 19. Reconvene into open session and possibly take action on those matters discussed in executive session. 20. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. 21. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on December 6, 2024. Janice Ellis, City Clerk SI)ecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 or jellis@paristexas.gov for assistance. Item No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 12, 2024 The City Council of the City of Paris met for a regular session at 5:00 p.m. on Tuesday, November 12, 2024, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Shatara Moore, Mickey Ellis, Rebecca Norment, and Alix Putnam City Staff. Rob Vine, Interim City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Rich Salter, Police Chief, M.A. Smith, Public Works Director; Osei Amo-Mensah, City Planner; Thomas McMonigle, Fire Chief, Todd Mittge, City Engineer; Danny Rowell, Interim Utilities Director; and Clyde Crews, Fire Marshal Absent: Council Members: Rudy Kessel Opening A enda Call meeting to order. Mayor Pankaj called the meeting to order at 5:00 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Council led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. A. Presentation of CPR Save Awards to City of Paris first responders from Paris EMS, Fire and Police Departments. Public Information Officer Jon McFadden depicted a video presentation recognizing first responders for their exemplary service and said the following were presented a life- saving award at an earlier date: Paramedic Alan Garcia, PRN EMT Trevor Gilliam, FD Driver/Engineer EMT Toby Keenum, Firefighter EMT Caleb Michael, Firefighter EMT Spur Norwood, Firefighter EMT Colton Hale, EMS Paramedic Captain Elijah Hubbard, EMS Paramedic Georgianna Regular Council Meeting November 12, 2024 Page 2 Middleton, FD Captain EMT James Dority, FD Driver/Engineer EMT Dustin Huff, Firefighter EMT Brian Ford, Firefighter EMT Kobe Dixon, and Paris PD Lt. Brian Ramirez. B. Citizens' Forum. No one spoke during citizens' forum. Consent Agenda Mayor Pankaj inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Norment. Motion carried, 5 ayes — 0 nays. Approve minutes from the meeting of October 28, 2024. 6. Receive reports and/or minutes from the following boards and commissions: a. Housing Authority Board of the City of Paris (6-18-2024, 7-30-2024 & 9-3-2024) b. Paris Visitors & Convention Council (9-16-2024) c. Board of Adjustment (10-1-2024) 7. Confirm re -appointment of Del Drake to serve on the Civil Service Commission. 8. Receive demolition and code enforcement monthly report. 9. Approve the Final Plat of the Buster Business Park Addition, Lot 1, Block A, LCAD 59490, 53676 and 52594, located in the 1500 Block of N.W. Loop 286. Council Member Ellis arrived to the meeting at 5:05 p.m. Regular A ,enda Mayor Pro -Tem Savage asked if they could move item 14 up on the agenda. A Motion to move item 14 up on the agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Putnam. 14. Discuss and act on the method of calculating a Council Member's required attendance of 75% of City Council meetings as required by the City Charter. City Clerk Janice Ellis explained at their last meeting they discussed attendance of City Council Members at Council meetings, specifically Section 15 of the City Charter and the definition of an excused absence. She said it was a consensus of City Council that: Absences would pertain only to regular City Council meetings. WWRM- "MAM November 12,20 24 Page 3 2. Excused absences included being absent due to illness, family illness, work and vacation. 3. Council Members are to notify the City Clerk's Office when they are going to be absent, the City Clerk will notify the entire City Council and keep track of all absences and the reason. When a Council Member has three unexcused absences, the City Clerk's Office shall notify the Council Member. Ms. Ellis said the absences would be tracked from May to May, because that is when City elections were held and when Council Members were elected. A Motion to approve items 1-3 as written by Staff was made by Mayor Pro -Tem Savage and seconded by Council Member Ellis. Motion carried, 5 ayes — 0 nays. 10. Convene into executive session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to -wit: related to the new city manager search. Mayor Pankaj convened City Council into executive session at 5:08 p.m. At 5:15 p.m. during executive session, Council Member Moore arrived at the meeting. 11. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Pankaj reconvened City Council into open session at 5:54 and announced there was no action to be taken. Mayor Pro -Tem Savage left the meeting. Next Mayor Pankaj returned to item 4A, because the first responders had not arrived at the meeting earlier. Mr. McFadden played the video presentation again. City Council expressed their appreciation to the first responders citing how important they were to the citizens of Paris. 12. Discuss, conduct a public hearing and act on the petition of RT Fitness LLC for a zoning change from an Office District (0) to a General Retail District (GR) in the Felts, Fort & Varner Addition, Block 3, Lot 3, LCAD 11342 located at 950 E. Austin. Planning Director Osei Amo-Mensah presented the zoning case. City Attorney Stephanie Harris said this was tabled at the Planning & Zoning Commission meeting and they could not take action ?.t-tkis ti.w.e. Mayor Pankaj opened the public hearing and said it would remain open until the December 9 City Council meeting. 13. Discuss and act on RESOLUTION NO. 2024-048: A RESOLUTION APPROVING AND AUTHORIZING AN ECONOMIC DEVELOPMENT AGREEMENT WITH TOWER GUARD CONSTRUCTION & DEVELOPMENT, LLC PURSUANT TO THE 5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM. Regular Council Meeting November 12, 2024 Page 4 Mr. Amo-Mensah said City and Tower Guard Construction had satisfied all requirements and that they planned to build six single family homes. Ms. Harris said deeds were missing from the agreement and once Staff received those from Tracy Pounders the agreement would be finalized. A Motion to approve this item was made by Council Member Ellis and seconded by Council Member Putnam. Motion carried, 5 ayes — 0 nays. 15. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081, Nothing was referenced. 16. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Ellis and seconded by Council Member Moore. Motion carried, 5 ayes - 0 nays. Mayor Pankaj adjourned the meeting at 6:05 p.m. MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 20, 2024 The City Council of the City of Paris met for a special session at 8:55 a.m. on Wednesday, November 20, 2024, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Shatara Moore, Mickey Ellis, Rebecca Norment, Alix Putnam, and Rudy Kessel City Staff. Rob Vine, Interim City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Rich Salter, Police Chief, M.A. Smith, Public Works Director; Osei Amo-Mensah, City Planner; Thomas McMonigle, Fire Chief, and Clyde Crews, Fire Marshal Opening Agenda Call meeting to order. Mayor Pankaj called the meeting to order at 8:55 a.m. 2. Invocation. Council Member Ellis gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Council led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' Forum. No one spoke during citizens' forum. Consent Agenda Mayor Pankaj inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Kessel. Motion carried, 7 ayes — 0 nays. November 20, 20 Pa e g �1 5, Approve an Easement and Right of Way for city property from the City of Paris Atmos, for the parking lot East of Council Chambers to allow gas service to Ludwick Grocery Building. 6. Approve an Easement for city property from the City of Paris to Oncor Electric Delivery Company, LLC for the parking lot East of Council Chambers to allow aerial power service • Ludwick Grocery • 7. Convene into Executive Session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to -wit: City Manager interviews. Mayor Pankaj convened City Council into executive session at 8:58 a.m. Council Member Norment left the meeting at 2:17 p.m. 8. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Pankaj reconvened City Council into open session at 3:22 p.m. A Motion to authorize the consultant to begin negotiations with Rose Beverly for an employment agreement for the city manager position was made by Mayor Pankaj and seconded by Mayor Pro -Tem Savage. Motion carried, 6 ayes — 0 nays. There being no further business, a Motion to adjourn was made • • • Savage and seconded by Council Member Moore. Motion carried, 6 ayes - 0 nays. Mayor Pankaj adjourned the meeting at 3:22 • MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK Item No. 6 MINUTES OF REGULAR MEETING AIRPORT ADVISORY BOARD 107 EAST KAUFMAN STREET PARIS TEXAS THURSDAY AUGUST 151,2024,5:30 P.M. 1. The Airport Advisory Board was called to order at 5:30 p.m. by Airport Manager Paul Strahan. Members present: Scott Jackson, Jeffrey Nichols, and Leandra Maughon. City Representatives: Interim City Manager Robert Vine and Airport Manager Paul Strahan 2. Citizen's Input. No one spoke during the citizen's forum. 3. Approval of Minutes The May 16, 2024, minutes needed approval, motion made to approve the minutes by Jeffrey Nichols and seconded by Scott Jackson. 4. Receive Report from the Airport Manager. • Runway Project Update Runway, project has went very smooth. The runway, taxiways, taxiway connectors, and aircraft apron all receive much needed attention on this project. Three concrete panels were identified as needing replaced after the project started, enough money was in the overall budget to replace the concrete panels. Project officially started July 9; 2024, and lasted 37 days. Fuel sales reflected the project as many corporate aircraft elected to delay coming into the airport until after the project was complete. A full runway closure was needed to complete the project, the full closure of the runway lasted for 7 days. Service life of the runway is 15-20 years. A compass rose on the ramp was removed due to the project. There is a volunteer group that will repaint this at no charge to the airport, the volunteer group only works during the spring and fall. The airport is working on getting this group to repaint our compass rose. • Taxi -Lane Crack Seal Work During the full runway closure the main taxi -lane and part of an aircraft apron was crack sealed. This is an effort to prolong the life of the pavement. Work was done on July 19 & 20, J&L Paving (Local Company) did the work. The cost was covered under the RAMP Grant through. TXDOT Aviation. • Paris Junior College Q&A PJC reached out to the airport and wanted to see if they could bring 20 kids out to the airport and have someone talk to them about aviation. Bill Allan (airport tenant and Southwest Pilot) talked to the kids about the different jobs there are in aviation. Both Mr. Allan and I fielded a good amount of questions from the audience. • North / West Development West Development is no longer in progress due to the overall cost of the project. North Development is progressing smoothly. KSA Engineering is finishing up the plans for the project. Those plans will need to be looked over by the airport. The legal agreement for the project is currently being worked on and will be forwarded to LT Wings after it is completed to see if they have any questions / concerns. The city could not put forth any money toward this project but did agree to install all water lines and fire hydrants related to this project which will cut out the labor cost of those items. This project will add 9 new privately owned hangars and will increase the revenue for the airport in regards to ground leases and fuel revenue. • Fuel Farm Update The required 10% match to use the Infrastructure Investment and Jobs Act (IIJA) funding was placed into the upcoming FY 25 budget. Post runway project, the airport will be working with Lochner on locations for the new fuel farm. Ideally, the new fuel farm, would sit where the old tanks are by using a false bottom and after the old tanks are decommissioned. Using the same location will be a hurdle to overcome. FAA and TCEQ will need to sign off on this plan. Estimated cost of decommissioning the old fuel tanks is around $50K. 5. Next Airport Advisory Meeting Mr. Strahan announced the next Airport Advisory Board Meeting would be November 21, 2024. 6. Adjournment Meeting adjourned at 5:47PM Approved this 41 th day of November 2024. Paul Strahan, Airport Manager MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 21, 2024 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on October 21, 2024, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Brandon Kellum, Bradley Hilliard, Anwar Scott, Bud Mistry, Eric Guillot, Thomas McMonigle, Chadlee Johnston, Chris Kennedy, Lindsey Bounds and Kelli McDonald. City Representatives: Mihir Pankaj Absent: Board Members: Brittany Miller, Misty Halcomb, Cody Head, Monica Clement and Sherrie Holbert. Call meeting to order. Chadlee Johnston called the meeting to order at 4:00p.m. Citizens' Forum. No one present. 3. Approve minutes from the meeting of September 2024. A motion to approve was made by Thomas McMonigle, seconded by Eric Guillot. Motion carried. 10 ayes, 0 nays. 4. Receive financial report from September 2024, by Paul Allen. A motion to approve was made by Bradley Hilliard seconded by Bud Mistry. Motion carred. 10 ayes. 0 nays. 5. Discuss and act on funding request for Tower City Comedy, January 23-25,2025. Based on the scoring criteria a motion to approve $2250 was made by Eric Guillot, seconded by Bradley Hilliard. Motion carried. 10 ayes. O nays. 6. Paul Allen stated that November 7 is Business afterHours at PRMH, November 20 is membership luncheon with PJC. 7. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Chris Kennedy, seconded by Board Member Eric Guillot. Motion carried, 10 ayes — 0 nays. Chadlee Johnston, VCC Chainnan adjourned the meeting at 4:13 p,m. Chadlee Johnston, VCC Chairman MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS September 12, 2024 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, September 12, 2024, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Russell Jackson, Peggy McClaren, Gary Flynn, Brittany Chaidemenos, Levi Graham, Robert Staples, Hunter Jones, Patty Nix, Bart Chadwick, Brittany Johnson, Brad Ramsey, Ashley Green, and Owen Jobe. City Representatives: None. Absent: Board Members: Wally Kraft, Trey Peeples, Lauren Wilson and Angie Briscoe. Call meeting to order. Robert Staples, Chairman, called the meeting to order at 12:11 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of July 2024, a motion to approve this item was made by Owen Jobe, seconded by Robert Staples, motion carried, 10 ayes, 0 nays. Receive financial report from Paul Allen, a motion to approve this item was made by Robert Staples, seconded by Levi Graham. Motion carried, 10 ayes, 0 nays. Paul Allen stated that the roof work is good so far. The AC is repaired and no water leaks. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Ashley Green, seconded by Board Member Gary Flynn. Motion carried, 10 ayes — 0 nays. Robert Staples adjourned the meeting at 12:24 p.m. Robert Staples , Chair MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS SEPTEMBER 16, 2024 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, September 16, 2024, at the City of Paris Council Chambers, 107 E. Kaufinan St., Paris, TX 75460. Present: Board Members: Kim Walker Brandon Kearney A.W "Plug" Clem @ 3:36p.m. Chris Dux Ken Kohls City Representatives: Robert Talley — Code Enforcement Jacie Sparks — Code Enforcement Nicki Brown — Code Enforcement Cade Oats — Assistant Fire Marshal Clyde Crews — Fire Marshal Robert Vine — Interim City Manager Stephanie Harris — City Attorney Absent Board Members: Chris Fitzgerald Alexander Moore Call meeting to order. Kim Walker, Secretary, called the meeting to order at 3:02p.m. 2. Elect officers for commission. Chair- Chris Fitzgerald (4,0) Vice Chair- Kim Walker (4,0) Secretary- Brandon Kearney (4,0) Approve minutes from the meeting of August 19, 2024. Motion made by Chris Dux, seconded by Kim Walker, to approve minutes. Motion carried unanimously. 4-0 4. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: Building and Standards Meeting September 16, 2024 Page 2 D, 537 Grand Ave; City of Paris, Block 124, Lot 6 Owner: Pablo Albarran; 11205 Delta Dr., Aubrey, TX 76227 Robert Talley stated that this property had been foreclosed on and the original orders had ceased. The new owner has had it for 6 months. The roof has holes and it is sagging. The structure is unsecure to the natural elements due to the windows not being fully boarded up. There is also foundation damage. There was discussion amongst the board, Robert Talley, and Mr. Pablo Albarran regarding the timeframe Mr. Albarran would need to get bids from contractors and decide to repair or demolish the structure. Robert Talley's Recommendation: Declare a nuisance, demolition within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Brandon Kearney, to table this until the October meeting. 4-0 E. 205 Grand. City of Paris, Block 23, Lot 5 & 6 Owner: South Main Acquisitions, LLC; PO Box 876, Paris, TX 75461 Robert Talley stated that the structures roof has partially collapsed towards the back of the building. Casey Floyd with Harrison, Walker and Harper was present to speak on behalf of property. He stated that they have gotten in touch with a roofing company for an estimate and have already done an asbestos survey. He stated the collapse was reported to him back in January of 2024 and they should have a timeframe within a couple of weeks to give us. He stated that 90 days should be enough time to get the repairs completed. Robert Talley's recommendation: Declare a nuisance, repair within 90 days or this will be brought back to the commission. Motion made by Chris Dux, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 5-0 mamrjpm - Win]?* September 16, 2024 Page 3 A. 1167 Grove St; City of Paris, Block 175-A Owner: Ana J Balderas; 3107 Aspen, Carrollton, TX 75007 Robert Talley stated that he has spoken with the owner and she is in agreement that the structure needs to be demolished. He stated that she had told him she bought them off of a tax sale and did not the extent of repairs this structure would require to be habitable. There is extensive fire damage as well as foundation damage. Robert Talley's Recommendation: Declare a nuisance, demolition within SU days and vacating the property within 30 days or city has the right to do so. I VMFIA7 recommendatiL, . 4-0 B. 735 E Cherry; City of Paris, block 64-A, Lot 4 Owner: Rosa Maria Salazar; 8413 Navigation Dr., Rowlett, TX 7501 Robert Talley stated there has been no contact with the owners regarding this property. The structure has holes in the roof and floor. There is water damage and the structure is leaning. Robert Talley's recommendation: Declare a nuisance, demolition within 30 days and vacating the property within 30 days, or city has the right to do so. A I A Motion carried unanimously. 4-0 C. I 10 NE 8h; City of Paris, Block 30, Lot I Owner: Rosa Maria Salazar; 8413 Navigation Dr., Rowlett, TX 7501 Robert Talley stated there has been no contact with the owners regarding this property. The structure has holes in the roof and the roof covering is deteriorating. There is also missing and deteriorated wood and the structure is sinking. Robert Talley's recommendation: Declare a nuisance, demolition within 30 days and vacating the property within 30 days, or city has the right to do so. Motion made by Chris Dux, seconded by Kim Walker, to folow staff recommendation. Motion carried unanimously. 4-0 II ' �I September 16, i Page 4 4, Adjournment. There being no further business, a motio�j to adjourn, was made by Kim Walker, Vice Chairman, at 3:43 p.m.'�' MINUTES OF THE REGULAR MEETING FOR TAX INCREMENT REINVESTMENT ZONE JTIRZ BOARD PARIS TEXAS CITY COUNCIL CHAMBER 107 E. KAUFMAN ST PARIS TEXAS THURSDAY OCTOBER 10 2024 4:00 O'CLOCK P.M. Members present: Cody Head, Chairman; Miles Mathieu, Vice -Chairman; Thomas McMonigle, Secretary; Maureen Hammond, Reeves Hayter, Pam Norwood, and Dillon Cecil City Staff: Osei Amo-Mensah, Director of Planning and Community Development; Skylar Unger, Deputy City Clerk; and Cheri Bedford, Main Street Coordinator 1. Call meeting to order. Chairman Head called the meeting to order at 4:00 P.M. 2. Citizens' input. No one came forward during citizens' input. Chairman Head thanked Mr. Mathieu and the rest of the Board for covering last month's meeting in his absence. 3. Approve minutes from the meeting on September 12, 2024. A Motion to approve the minutes as presented was made by Ms. Hammond and seconded by Mr. Mathieu. Motion carried 7 ayes — 0 nays. 4. Formally approve revised Bylaws for the Board of Directors. A Motion to approve the revised Bylaws for the Board of Directors was made by Mr. Hayter and seconded by Ms. Norwood. Motion carried 7 ayes — 0 nays. 5. Approve Agreement with Forked Pine Consulting to assist the Board with strategies for reviewing and possibly amending the Project and Financing Plans for TIRZ No. 1. Chairman Head stated that Mr. Amo-Mensah had sent out a memo outlining two options: Option 1, in which the TIRZ Board would instruct the City Attorney to enter into a consulting agreement with Forked Pine Consulting to assist in reviewing and possibly amending the Project and Financing Plans for TIRZ (No. 1); and Option 2, where the Board may reject the consulting agreement and pursue a different or revised agreement. Mr. Mathieu requested clarification on the description of consulting services, particularly concerning the phases outlined in Exhibit "A." He also inquired about who would be responsible for maintaining the referenced spreadsheets and documents. Chairman Head explained that part of the Consultant's role is to educate City staff on maintaining these documents after the consultants have completed their work. Mr. Amo-Mensah agreed with Chairman Head's explanation. Mr. Hayter raised a concern about the payment structure, stating that he believed it would be poor public policy to pay the full amount upfront before any services had been rendered. After further discussion, the Page I of 2 Board agreed to approve the Consulting Agreement with an amendment to split the fee into three phases. A motion to approve the agreement with Forked Pine Consulting, with the payment structure amended to three installments, was made by Mr. Hayter and seconded by Ms. Hammond. Motion carried 7 ayes — 0 nays. 6. Request future agenda items. There were no future agenda items requested. 7. Adjournment. There being no further business, Chairman Head adjourned the meeting at 4:17 P.M. Page 2 of 2 MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS OCTOBER 07, 2024 The Planning & Zoning Commission of the City of Paris held a regular meeting at 5:30 p.m. in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Board Members Present: Clifton Fendley, Chance Abbott, Larry Walker, Robert Spain, Chad Lindsey, Adam Bolton City Representatives: Osei Amo-Mensah, Director Planning & Community Development; Triniti Frazier, Planning Technician; Todd Mittge, City Engineer; Clyde Crews, Fire Marshal; Stephanie Harris, City Attorney; Rudy Kessel, City Council Liaison Board Member(s) Absent: N/A 1. Chairman Clifton Fendley called the meeting to order at 5:30p.m. 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for the citizens' forum.) The citizens' forum was declared open. With no one speaking the citizens' forum was declared closed. Approve minutes from the meeting of September 05, 2024, A Motion to approve the minutes was made by Board Member Robert Spain and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 4. Conduct a public hearing to consider and take action regarding the petition of Ashfaq and Alefia Tapia on behalf of Lynn Van Swearengen for a zoning change from an Agricultural District (A) to a General Retail District (GR) in the City of Paris, Block 319, Lot 2, A7 W Askins Survey & Al 003 H Williams Survey, FM 195, acres .798, LCAD 50167 and Oak Creek #1, Block B, Lot PT of 1, A7 W Askins Survey & Al 003 H Williams Survey, FM 195, acres 1.122, LCAD 104799. Osei Amo-Mensah, Director of Planning & Community Development states the applicants are requesting rezoning for two adjoining lots. The property combined is 1.92 acres with a residential dwelling proposed for medical office use which is a permitted use in a General Retail District. Staff believes this area is well situated for the continuation of General Retail. This will allow for harmonious conformity of this block. The public hearing was declared open. Wayne Brown states he is here representing the applicants if the commission has any questions. With no one else speaking the public hearing was declared closed. A Motion to approve the zoning change was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 5. Conduct a public hearing to consider and take action regarding the petition of Cultiv8Community for a Specific Use Permit (SUP) in a Neighborhood Service District (NS) for a single-family home in the Cultiv8 Addition No. 2 City Block 32-B, Lot 1, Block A, LCAD 13832, located at 116 NE 10th Street. Osei Amo-Mensah states the applicant plans to construct a single-family dwelling in this Neighborhood Service District which requires a Specific Use Permit. The property to the north is zoned Two -Family (2F) and Four -Family (417) Districts. Amo-Mensah further states he recommends approval of a SUP subject to the condition that the property shall conform to SUP regulations unless the zoning classification is changed to an appropriate classification such as 4F which permits a single-family use as of right. The public hearing was declared open. Colin Spencer 5683 FM 137 states he is confused and asked if the SUP is required. Attorney Harris advised that staff recommended rezoning to 4F to allow the use out right, but the applicant chose to apply for the Specific Use Permit in the current Neighborhood Service zoning district for this use. With no one else speaking the public hearing was declared closed. A Motion to approve the Specific Use Permit was made by Board Member Adam Bolton and seconded by Board Member Chad Lindsey. Motion carried, 6 ayes — 0 nays. 6. Conduct a public hearing to consider and take action regarding the petition of Chris Kline/Saul Goodman Properties, LLC for a zoning change from a Planned Development District (PD) to a Commercial District (C) in the Primrose Village Addition, Block B, Lot 1, LCAD 106197, address unassigned. Osei Amo-Mensah states Saul Goodman Properties is requesting a zoning change from Planned Development to Commercial. The future land use is guided for retail. A zoning change would amend Ordinance '90-037 that established the boundary shown today for the Primrose Village Addition. Over time the land has sold and been divided, therefore, this subject parcel is not owned by any residential dwellers in the Primrose Addition. Give the location of the parcel, staff believes it is well situated to be part of the existing commercial development that applicant owns to the East. The zoning change would allow for conformity of this block. Residents of the subdivision have submitted input forms requesting a buffer between the residential and commercial uses be required. The public hearing was declared open. Larry Fendley, 4119 Primrose states there is an existing 30 -year old fence along the property line that is falling down. The residents request that the rezone piece be screened as well as all the way down to 42"d Street. He said the fence needs to be tall enough to prevent the lights that are shining into this residential area. Doris Jones 4107 Primrose asked the rezoning will increase traffic, noise or pollution and if so, what measures would be taken to mitigate the issues. Jones also asked how the rezoning would impact property values for the area and are there any plans to improve the public infrastructure like parking. Jones states this property is directly behind her home. Osei states there will not be an impact. Chris Kline, applicant states he bought this property at the end of May 2024 and just wanted to combine the lots for tax purposes because it is three separate lots. Klines states there are no plans for construction. Kline futher states there are no lights facing the residential area. He has spent $50k to clear the back lot as there had been no improvements to it in the last for 25 years. With no one else speaking the public hearing was declared closed. A Motion to approve the zoning change was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 7. Conduct a public hearing to consider and take action regarding the petition of 1995 Investments LLC for a Comprehensive Plan Amendment from Manufactured Housing and Light Industrial to Heavy Industrial, in the City of Paris, Block 297, Lots IA, 1-2-3-4 and 15, LCAD 59490, 53676, 53594, located at 1540-1590 NW Loop 286 and unaddressed vacant lot. Osei Amo-Mensah states the applicant is seeking a minor amendment to the Comprehensive Plan to provide for a higher density use of the property. Also, on the agenda (Item 8) is a request for a zoning change. The land use to the northwest is Agricultural and SF -3 with single-family development. The land use to the east is zoned Light Industrial. Good access and connection to utilities are available at this location. Heavy Industrial development in this location will provide conformity and serve the immediate and long-term needs of the vicinity. Staff is in support of this minor amendment to Heavy Industrial. The public hearing was declared open. Donnie Phillips, 1810 Butler Lane asked what impact this is going to have on their properties that are on the two dead end roads: Butler Ln and 18`h NW. Osei Amo-Mensah states the fire department, and public works has looked at the access to the streets property and they feel there will be no heavy impact/traffic to this area. Todd Mittge, Engineer states they have not received any formal engineering plans. Mittge states this is the formal Taber Automotive site and advised there may be a need for an incompatibility buffer and traffic impact analysis depending on their plans. Those will be addressed when plans are submitted. Billy Applegate, 2650 NW 18 th St asks will this project affect his 26 -acre property on 18th Street. Fendley advises the zoning is specifically for the three subject parcels and the zoning will not change on Applegate property. With no one else speaking the public hearing was declared closed. A Motion to approve the comprehensive plan amendment was made by Board Member Adam Bolton and seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays. 8. Conduct a public hearing to consider and take action regarding the petition of 1995 Investments LLC for a zoning change from an Agricultural District (AG) and Light Industrial District (LI) to a Heavy Industrial District (HI), in the City of Paris, Block 297, Lots 1 A, 1-2-3-4 and 15, LCAD 59490, 53676, 53597, located at 1540-1590 NW Loop 286 and unaddressed vacant lot. Osei Amo-Mensah states that applicant is requesting a zoning change of three separate lots. The proposed use of the lots is to construct offices, trucking maintenance, trucking storage and warehouse. Projected future development may be a concrete batching plant. The property is being re -guided by the previous action for the future land use map in support of this zoning change. Good access and connection to utilities are available at this location. Heavy Industrial development in this location will provide conformity and will serve the immediate and long-term needs of the vicinity. However, an appropriate buffer must be provided when needed to minimize the incompatible uses for that portion of residential zoning northwest of the property. Staff recommends approval of rezoning with the condition of an appropriate buffer be provided when needed to the northwest portion of adjacent residential zoning to minimize incompatible uses. The public hearing was declared open. With no speaking the public hearing was declared closed. A Motion to approve the zoning change with condition was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 9. Conduct a public hearing to consider and take action regarding the petition of the City of Paris for a zoning ordinance amendment as to the zoning classification for a new and unlisted use described as a Recycling Transfer Station consistent with Resolution No. 2015-009. Osei Amo-Mensah states in 2015 the City Council passed a resolution regarding a recycling transfer station. However, an omission occurred in the process and an ordinance was not prepared and brought forward to establish the ordinance. This item is being brought before the commission to act on the 2015 direction of City Council and to add the use and proper definition to the zoning ordinance. Staff recommends approval of a text amendment for the use and definition for a Recycling Transfer Station to the Zoning Ordinance Section 8 Use of Land and Buildings. The public hearing was declared open. With no speaking the public hearing was declared closed. A Motion to approve the zoning ordinance amendment for the use and definition of a Recycling Transfer Station was made by Board Member Chance Abbott and seconded by Board Member Clifton Fendley. Motion carried, 6 ayes — 0 nays. 10. Conduct a public hearing to consider and take action regarding the petition of the City of Paris as to the classification for a new and unlisted use described as a Recycling Processing Facility. Osei Arno-Mensah states staff researched ordinances of surrounding cities and determined this land use type would be best suited in the Light Industrial and Heavy Industrial zoning districts with a Special Use Permit. Staff recommends approval to add the use and definition for a Recycling Processing Facility to the Zoning Ordinance Section 8 Use of Land and Buildings. The public hearing was declared open. With no speaking the public hearing was declared closed. A Motion to approve the new use and definition of a Recycling Processing Facility was made by Board Member Chad Lindsey and seconded by Board Member Robert Spain. Motion carried, 6 ayes — 0 nays. 11. Conduct a public hearing to consider and take action regarding the petition of the City of Paris as to the classification for a new or unlisted use described as a Shooting Range - Indoor. Osei Amo-Mensah states this proposed use is currently unlisted in the land use matrix. Staff has researched multiple cities surrounding Paris for input on how they handle the use type. Staff also met with the Paris Police Department for input and recommends approval of the use type as a permitted use in the Light Industrial and Heavy Industrial zoning districts with the noted appropriate definition. Staff recommends requiring a Special Use Permit in the Agricultural, Commercial and Public & Institutions zoning districts. The public hearing was declared open. With no speaking the public hearing was declared closed. A Motion to approve the new use Shooting Range- Indoor was made by Board Member Chad Lindsey and seconded by Board Member Larry Walker. Motion carried, 6 ayes — 0 nays. 12. Consideration of and action on the Preliminary Plat of Henderson Place Addition CB98, Lots 1-8, Block A, LCAD 15470, located in the 1100 Block of NW 7rh at Henderson. Todd Mittge, City Engineer states this applicant plans to build a seven -tract subdivision. Staff recommends approval with one noted condition. A Motion to approve the preliminary plat with noted condition was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 13. Consideration of and action on the Preliminary Plat of the Summerwood Addition No. 3, Lots 11,12,13 of Block A and Lots 10, 11 of Block B, LCAD 110052, located in the 4300 Block of Sunrise. Todd Mittge states the applicant requests approval to build final section of a subdivision. Staff recommends approval. There are no conditions. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 14. Consideration of and action on the Preliminary Plat of the Church Street Station Addition CB159, Lot 1, Block B, LCAD 16584 and 16586, located at 833 Church and 818 SE P. Todd Mittge states the applicant is combining two lots into one in order to build a garage. Staff recommends approval. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Robert Spain. Motion carried, 6 ayes — 0 nays. 15. Consideration of and action on the Final Plat of the Church Street Station Addition CB 159, Lot 1, Block B, LCAD 16584 and 16586, located at 833 Church and 818 SE P Todd Mittge states this is the same plat for final with no conditions. Staff recommends approval. A Motion to approve the final plat with noted condition was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 16. Consideration of and action on the Preliminary Plat of the Valley Feed Mill Addition CB251, Lot 1, Block A, LCAD 53614, located on W Center. Todd Mittge states the applicant plans to build a single -story structure. Staff recommends approval. A Motion to approve the preliminary plat was made by Board Member Chance Abbott and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 17. Consideration of and action on the Final Plat of the Valley Feed Mill Addition CB251, Lot 1, Block A, LCAD 53614, located on W Center. Todd Mittge states this is the final plat. There are no conditions. Staff recommends approval. A Motion to approve the final plat was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 18. Consideration of and action on the Preliminary Plat of the Blake Moore Addition C132208, Lot 1, Block A, LCAD 17418, located at 2135 E Price. Todd Mittge states the applicant plans to build a single -story structure. Staff recommends approval. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 19. Consideration of and action on the Final Plat of the Blake Moore Addition CB2208, Lot 1, Block A, LCAD 17418, located at 2135 E Price. Todd Mittge states staff recommends approval of the final plat without conditions. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays. 20. Consideration of and action on the Preliminary Plat of the Paris Pregnancy Maternity Home Addition, Lot 1, Block 1, LCAD 16967, located in the 500 Block of E Houston. Todd Mittge states the applicant requests plat approval to build a single -story structure. Staff recommends approval. There are no conditions. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays with Larry Walker abstaining. 21. Consideration of and action on the Final Plat of the Paris Pregnancy Maternity Home Addition, Lot 1, Block 1, LCAD 16967, located in the 500 Block of E Houston. Todd Mittge states this is the final plat and there are no conditions. Staff recommends approval. A Motion to approve the final plat was made by Board Member Chad Lindsey and seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays with Larry Walker abstaining. 22. Consideration of and action on the Preliminary Plat of the CnC Partners 306 Addition, Lot 1, Block A, LCAD 55692 and 403273 located at N Main and Deshong Dr. Todd Mittge states the applicant is requesting preliminary plat approval to build an additional covered storage building on the property. Staff recommends approval with no conditions. A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays. 23. Request items for future agendas. No items were requested at this time. 24. Adjournment. There being no further business, the meeting was adjourned at 6:12 p.m. APPROVED THE 4th DAY OF NOVEMBER 2024. Chairperson Paris -Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 h r` Health District: (903) 785-4561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 P www..Ljqrislamarhealth.com Paris -Lamar County Board of Health Regular Meetin The Paris -Lamar County Board of Health held a regular session on Monday, July 15th, 2024. Dr. Hurt called the meeting to order in open session at 5:34 p.m. Susan Davis made a motion and was seconded by Mitzie Pirtle to convene into open session. Motion carried. 4 yays, 0 nays. Susan Davis made a motion and was seconded by Mitzie Pirtle to approve prior meetings minutes. Motion carried. 4 yays, 0 nays. Susan Davis made a motion and was seconded by Mitzie Pirtle to approve the public information request for hazardous materials, septic facilities/groundwater use, and/or chemical spills or files at 4210 CR 22880. Motion carried. 4 yays, 0 nays. Susan Davis made a motion and was seconded by Mitzie Pirtle to approve the proposed FY 25 budget presented by Gina Prestridge. Motion carried. 4 yays, 0 nays. Paris - Lamar Count Board of Health Members .....�.._ �.......... Chairman - Dr. Walker Putnam Vice -Chairman - Dr. Myers Hurt III cz9:: un, 2025 202B=F-1) Secretary- Susan Bellene (2019:9:2,20:z. 2925-F-1) Mitzie Pirtle (2929-2922, 2922-2926-Fl..I) Susan Davis (2022 2925,2925-2029.F-1) Dr. Amy Hughes (2022-2025,2925-2929.Fi..F) Dr. Bart Hays (2923-2926,2926-2D29_F11.1) Mitzie Pirtle made a motion and was seconded by Bart Hays to approve the payment to Lori Cannon, CPA, $19,000. For the single audit. Motion carried. 4 yays, 0 nays. Susan Bellene and Mitzie Pirtle reviewed and approved the First Federal bank statements ending in: • February 2024 (*Susan Bellene approved at last meeting) • March 2024 (*Susan Bellene approved at last meeting) • April2024 • May 2024 and • June 2024 Ms. Prestridge advised that the Paris -Lamar County Health District total liabilities and equity is approximately $2,800,000. Next gMARTERLY meeting will be either Monday, October 211t, November 18th, or December 16th, 2024 @ 5:30 p.m. Dr. Hurt made the motion and was seconded by Dr. Hays for the meeting to be adjourned at 5:45 p.m. Motion carried. 4 yays, 0 nays. Respectfully submitted by: Chu* "19 0 At the November 18`h, 2024 Board of Health Meeting, Dr. Hurt made the motion and was seconded by Dr. Putnam for the PLCHD board approved July 15'x, 2024 minutesto bem submitted to the City Clerk in the City Hall Annex, located at 150 S.E. 1St Street, Paris, Texas, for filing. Motion carried 7 gays and 0 nays. Paris - Lamar Count Board of Health Members Chairman - Dr. Walker Putnam (20202023,2023-2026=Fln.1) Vice -Chairman - Dr. Myers Hurt III (2022-2025,2025-2025-FIn.1) Secretary- Susan Bellene (20192022,2022- 2025=F1n.1) Mitzie Pirtle (2020.2023,20232026-FI0.o Susan Davis (2022.2025,2025.202WI0.11 Dr. Amy Hughes (2022.2025,2025.2020.F1n.1) Dr. Bart Hays (2023.2026,2026-2029-H-1) MINUTES OF THE MAIN STREET ADVISORY BOARD PARIS CITY COUNCIL CHAMBERS 107 E. KAUFMAN PARIS TEXAS 75460 TUESDAY. October 8, 2024 Present: Board Members: Glee Emmite, Melissa Jones,Will Walker, Becky Semple, Kim Kalina, Mary Hart, Kevin Moore City Representatives: Cheri Bedford, Main Street Manager; Osei Amo-Mensah , Director of Planning and Community Development Citizens: Mitchell Scott, SBDC Martin Orrostieta, SBDC Trinity Davis, SBDC Not present: Board member: Tyrone Hayden Chairman Emmite called the meeting to order at 4:30pm by reading the board's vision statement. 1. Citizen forum: Mitchell Scott, Small Business Development Center, presented an overview of what their nationwide organization provides for small businesses at no cost. Bedford suggested that SBDC make a presentation for the PDA in the near future, possibly November. 2. Review minutes from the September meeting: A motion was made to approve the September meeting minutes by Hart. Motion was seconded by Moore. 7 ayes, 0 nays Committee Reports - Transforming Strategies a. Design: Emmite stated the Historic Preservation Commission met to discuss downtown building proposals. b. Organization: Hart stated they worked together organizing and acquiring the volunteers for Festival of Pumpkins and received training re: Games from Bedford. Kalina reached out to PHS cheer and dance teams to be part of a experimental flash mob to fill time between the final two bands. Kalina is also working on a story regarding the grants that were given. c. Promotion: Emmite stated the Bedford will give report on Salsa on the Square. Any other report will be when Hayden is present. d. Economic Vitality: Emmite shared the importance of keeping a running list of property owners, business owners and residents. Moore and Bedford will meet after the 26th (Festival of Pumpkins) to update the working spreadsheet. 4. PDA Report: Moore reported about PDA hosting Mannequin Night, October 19, 6pm-9pm. Theme is TV Land. Prizes will be given. October 12, 6pm-9pm is Witches and Wine. Downtown Dollars will be given away. 5. Chamber Report: Semple reported the Square Dance group is coming to Paris again. During their Labor Day stay, their retail tickets showed $17, 462, not counting hotels. They love to attend Mannequin Night each year, stating Paris has the most beautiful square. 6. Coordinators Report - Coordinator Bedford reported that during Salsa on the Square, the Placer app totaled approx. 3,200 people downtown, with approx. 1,800 people actually on the square for an average visiting time of 55 minutes. The 3 hour event was a big success and accomplished the goal of offering something to a new community demographic. Thanks to Victor Guzman at TaMolly's for providing chips and helping put together a salsa tasting competition for seven restaurants. LaBella Rosa won and was presented a certificate by board members. Bedford also has been working with community service workers on a downtown clean-up. Big shout -out the Streets Dept for sending out a street sweeper on a Saturday to help with this effort. A Trash/Sanitation Survey has been sent to businesses in an effort to find out what downtown businesses are doing with their trash and figure out the best way to deal with dumpsters and poly carts. A T Mobile grant circulates every quarter and it currently up for grabs, possibly could boost our First Street Project. She asked that someone look into that. Be thinking about a brick paver project as a great fundraiser idea. Big improvements have been made at the Farmers Market, in the way connecting the Farmers Market to the new restrooms. Additionally, be looking for a smaller pavilion with speakers to be added to the middle of the market for music and announcements. Current efforts have been focused primarily on Festival of Pumpkins. Board members are encouraged to be at the tent to help with costume contest, selling t -shirts, etc. Next event will be Christmas Tree Lighting, November 23. 7. Hart made a motion to adjourn the meeting. Walker seconded. Motion passed. Board adjourned at 5:15 p.m. Future agenda items: *Doing a Survey with the SBDC. *Committee to meet with the City Staff Chairman Item No. 7 Building and Standards Report: November, 2024 There were 6 structures presented to the Building and Standards Commision: 522 W Sherman 227 NW 24" 332 SW 9" 610 SW 7" 340 SW 9" 687 NW 4th 2 structures were demolished in October, 2024: 315 NE 29th 1631 NE 13th November Code Report CASE TYPES I INSPECTIONS I OPENED I ACTIVE CLOSED HIGH GRASS AND WEEDS 91 28 24 63 JUNK & RUBBISH 51 40 30 11 SWIMMING POOLS 0 0 0 0 BASKETBALL GOALS 1 1 1 0 LIMBS & BRUSH 8 7 7 1' OUTSIDE STORAGE 4 2j 2 2 TRASH CANS 6 2 1 4 FRONT YARD PARKING 0 0 0 0 JUNK VEHICLES 5 3 1 2 SPECIAL VEHICLES 1 0 0 1 ADDRESS NOT ON PROPERTY 0 0 0 0 BUSINESS IN RESIDENTIAL 0 0 0 0 DEAD TREE/ TREE OBSTRUCTION 5 3 1 2 GARAGE SALE VIOLATION 0 0 0 0' GRASS CLIPPING 0 0 0 0 ILLEGAL DUMP 6 5 4 1 PARKING ON VACANT LOT 0 0 0 0 ACCESSORY BUILDING - COM 0 0 0 0 ACCESSORY BUILDING - RES 0 0 0 0 DILAPIDATED STRUCTURES 12 10 7 2 ELECTRIC FENCES 0 0 0 0 FENCES 1 1 1 0 SIGNS 62 31 0 31 SUBSTANDARD STRUCTURES 3 1 1 2 UNSECURE STRUCTURES 0 0 0 0 TOTAL 256 134 80 122 TO: Mayor, Mayor Pro -Tem & City Council Robert Vine, Interim City Manager FROM: Paul Strahan, Airport Manager / FBO Operator SUBJECT: LEASE ASSIGNMENT AT COX FIELD DATE: December 9, 2024 BACKGROUND: The City of Paris received a request from Dr. Louis Trenchard to assign a ground lease for Private Hangar O. This hangar is located south of the existing City Owned "J" T -hangars. The original lease is between the City of Paris and Louis Trenchard, beginning April 27, 2020, for a period of forty years with an additional ten years, with an annual payment of $450.00 based on the square footage. STATUS OF ISSUE: Brent Sharrock, owner of Paris Air Conditioning and Collin Hadley, Owner of Zane Co. Aero LLC would like to purchase the private hangar from Dr. Louis Trenchard. The terms of the original ground lease agreement will not change. BUDGET: N/A RECOMMENDATION: Approve an assignment of the Airport Ground Lease Agreement for Private Hangar O, from Dr. Louis Trenchard to Paris Air Conditioning and Zane Co. Aero LLC. ASSIGNMENT OF LEASE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § I, LOUIS TRENCHARD, whose mailing address is 205 CR 43340, Paris, Texas 75462 (hereinafter "Assignor") for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration to me in hand paid by PARIS AIR CONDITIONING, 3460 Pine Mill Rd, Paris, Lamar County, Texas, and ZANE CO. AERO, LLC, 530 Laurel Lane, Paris, Lamar County, Texas, the receipt and sufficiency of which is hereby acknowledged, do hereby assign, transfer, and convey unto PARIS AIR CONDITIONING and ZANE CO. AERO, LLC (hereinafter collectively "Assignees"), all right, title and interest in that Ground Lease Agreement (Hangar O) dated April 27, 2020, by and between the City of Paris, Texas, and LOUIS TRENCHARD, a copy of which is attached hereto as Exhibit "A", together will all of my rights, obligations, and responsibilities thereunder. To have and to hold the described property for and during the remainder of the term of said lease attached hereto and incorporated herein as Exhibit "A". EXECUTED this day of Louis Trenchard ACCEPTANCE OF ASSIGNMENT 2024. I, Brent Sharrock, OWNER, PARIS AIR CONDITIONING, 34601?ine Mill Rd. Paris, Lamar County, Texas, and I, Collin Hadley, OWNER, ZANE CO. AERO, LLC, 530 Laurel Lane, Paris, Lamar County, Texas, "Assignees" in the above described Assignment of Lease do hereby covenant and agree to assume and accept the obligations and responsibilities of Assignor LOUIS TRENCHARD, under the above -referenced Ground Lease Agreement attached hereto as Exhibit "A". Brent Sharrock Collin Hadley 1 ACKNOWLEDGEMENTS STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared Louis Trenchard, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of .2024. Notary Public, State of Texas STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared Brent Sharrock, OWNER, PARIS AIR CONDITIONING known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of 2024. Notary Public, State of Texas 2 STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared Collin Hadley, OWNER, ZANE CO. AERO, LLC, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 2024. Notary Public, State of Texas The City Council of the City of Paris, Texas, approved the aforesaid Assignment of Lease on this the 9th day of December, 2024 and authorized the Interim City Manager to execute same on behalf of the City. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie Harris, City Attorney 3 Robert G. Vine, Interim City Manager AIRPORT GROUND LEASE AGREEMENT THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS COUNTY OF LAMAR This Lease Agreement (AGREEMENT) is made by and between the City of Paris, Texas, a home p corporation (LESSOR) Trenchard (LESSEE). rule municipal co oration LESSOR an Louis Tre........,e........_._ For and in consideration of the construction of a new airplane hangar(s) and related improvements, as further described herein, and for the payment of monthly ground lease rental to LESSOR, LESSOR does hereby lease, rent, and let unto LESEE that portion of Cox Field real property as described in Exhibit A, attached hereto and made a part hereof. LESSEE hereby leases said real property from LESSOR subject to the terms, covenants, and conditions state below, and shall have the right and privilege to construct and maintain certain improvements of said property. LESSEE accepts property "as is." Except to the extent provided herein and subject to the provisions hereof, LESSEE shall have and hold the leased premises, together with all rights, privileges, easements, appurtenances, and immunities belonging to or in any way appertaining to said leased premises, including, but not limited to, any and all easements, rights, title and privileges of LESSOR now or hereafter existing in, to, or under said leased premises, and additionally LESSEE shall be permitted to use in common with others all streets and other rights of ingress and egress and all runways, taxiways and designated aprons which are or may hereafter be provided at the Airport. LEASE TERMS: 1. Subject to the provisions contained herein, LESSEE shall pay to LESSOR an annual ground lease payment of $0.15 per square foot, to be paid in advance, beginning on the commencement date of this lease and continuing regularly thereafter during the term of this lease and any extensions thereof. At its sole option, LESSEE may prepay any of the rental installments. 2. Rental rates may be adjusted by LESSOR at the end of each five-year lease period, computed according to the Consumer Price Index (CPI) for Dallas -Fort Worth, Texas, if other rates prevailing in the Paris area for similar facilities are not available. n�a 3. Should LESSEE fail to make payments in a timely manner, a late penalty of 10% shall be assessed beginning on the tenth calendar day after the due date. Should payments remain past due for more than thirty (30) days, AGREEMENT is in default and may be terminated, as provided herein below. 4. In order to encourage development of the Airport by providing sufficient time for investors to amortize their investments, the term of this AGREEMENT shall be forty (40) years. This lease may be extended by Lessee for an additional ten (10) year period, provided all requirements of this agreement have been met; Lessee owes no taxes, fees, or penalties to the City of Paris; and LESSEE makes known its desire to extend the lease no later than six months before expiration of the AGREEMENT. IMPROVEMENTS: 5. LESSEE shall have the right at anytime and from time to time during the term of this lease, to erect, maintain, alter, remodel, reconstruct, rebuild and replace buildings and other improvements on the leased premises, and correct and change the contour of the leased premises as necessary. 6. The full expense of any such construction, reconstruction, demolition, or any change, alteration or improvements shall be borne and paid by LESSEE. 7. No new structure or other improvement, nor any material addition to, or alteration of, any building or structure shall be commenced unless and until plans, specifications, and proposed location(s) have been submitted to and approved by LESSOR. Said plans and specifications shall be prepared by LESSEE, at its own expense, at least thirty (30) days prior to the planned commencement of such project. 8. LESSOR shall, in a timely manner, review and approve the plans or note in writing any required changes or corrections that must be made to the plans. Any required changes or corrections must be made and the plans resubmitted to LESSOR within thirty (30) days after the corrections or changes have been noted. Failure of LESSOR to object to such resubmitted plans and specifications within thirty (30) days shall constitute LESSOR's approval of the changes. 9. Minor changes in work or materials not affecting the general character of the building project, minor repairs and alterations as may be necessary to continue the structures and improvements already placed in a useful state of operation, and changes and alterations that may be required by an authorized public official having authority or jurisdiction over such structures or improvements in order to comply with legal requirements, shall not require submission to and approval by LESSOR of plans and specifications. 10. The approval by LESSOR of any plans and specifications refers only to the conformity of such plans and specifications to the general architectural plan for the leased premises and compliance with all applicable codes and ordinances, and such approval shall not be withheld unreasonably. Such plans and specifications are not approved for architectural or engineering design, and by approving such plans and specifications LESSOR assumes no liability or responsibility therefor or for any defect in any structure constructed from such plans or specifications. 11. Construction of improvements shall be conducted in full conformance with the City's Building Codes and other pertinent ordinances, including the payment of all building inspection fees or other fees associated with construction, and with Federal Aviation Administration and Texas Department of Transportation standards and requirements. 12. Any and all improvements constructed shall be consistent with the purposes provided for in this AGREEMENT and contribute to furthering the City of Paris's Airport Master Plan or airport development objectives. 13. LESSEE shall require all contractors and sub -contractors to maintain general commercial liability and workers' compensation insurance, or in lieu thereof provide such coverage itself. 14. All improvements shall be substantially complete within eighteen (18) months of execution of AGREEMENT. Failure to timely complete construction of the hangar shall be considered a breach of the lease agreement and subject the tenant to all customary remedies for such breach, including termination. In the event that construction has commenced, but will not be completed in a timely manner, LESSEE may apply to LESSOR for an extension of time, said application to include an approved construction timing plan. LESSOR is under no obligation to grant the extension in the absence of the valid excuse, but such extension will not be unreasonably withheld. 15. LESSEE shall provide as -built plans to LESSOR for all improvements made during the term of this AGREEMENT. 16. LESSEE shall not erect, paint upon, attach, exhibit or display in, on, or about said leased premises any sign without the prior written consent of LESSOR. 17. All permanent building and improvements placed upon the leased premises by LESSEE shall become the ad property of LESSEE, and will be classified for ad valorem tax purposes as property belonging to LESSEE; provided, however, that LESSOR shall not have the right to alter or destroy any of such improvements except through authorized condemnation procedures, and LESSEE shall have the full and peaceful use and enjoyment thereof during the primary term of this lease. All permanent improvements shall become the property of LESSOR upon the termination of the initial forty (40) year period of AGREEMENT, without compensation to LESSEE. MAINTENANCE & USE 18. LESSEE shall, at its own cost and expense at all times during the term of AGREEMENT, to keep and maintain property and facilities in good condition and repair, reasonable wear and tear alone excepted, complying with all fire, building, and property maintenance codes and zoning regulations now in force, or that may be hereafter enacted with regard to the use of the airport premises, maintaining roofs and walls free from leaks and damage, painting as necessary to prevent and retard rusting and to enhance appearance as the original finishes deteriorate, and maintaining property clear of clutter, junk, weeds and high grass. 19. LESSEE shall conduct its operation and maintain the leasehold in such a manner as to be free of environmental contamination, and shall store neither fuel nor defuel any aircraft inside any hangar. 20. LESSEE shall not cause or permit any use or activity that would create a hazardous condition for aircraft operating at the airport. 21. LESSEE shall pay or cause to be paid all charges for water, gas, electricity, sewer, cable, and any and all other utilities used on the leased premises throughout the term of AGREEMENT, including connection fees. 22. The primary purpose for which the leased premises have been leased is for the development and construction of an airplane hangar to be used for the storage of airplanes and related aeronautical equipment and other items of personal property pertaining to that use and owned by the LESSEE. In addition to the provisions and limitations set forth below, LESSEE shall have the right to use the leased premises for lawful purposes of private use only which are related to aviation or the aviation industry, in conformance with the requirements of the City's master plan, and in such a manner so as not to materially and adversely affect the development and improvement, operation, or maintenance of the airport. 23. No hangar shall be used as a residence or shall be used for residential purposes. However, such facilities as a sink, bathroom, or associated features to provide for periodic temporary overnight stays or social uses within a portion of the hangar shall be permitted. 24. No commercial activity is authorized unless it is first approved by the Paris City Council. 25. LESSEE shall at no time use or permit the use of leased premises in a manner contrary to federal, state, or local laws, ordinances, rules, or regulations. 26. LESSOR possesses the right to periodically inspect improvements and in no case less often than annually, accompanied by LESSEE, to ensure all use requirements, including those relating to use, are being met. 27. LESSEE shall be responsible for all taxes, if any, including without limit sales, use and excise taxes, ad valorem taxes or other similar taxes, taxes on personal property, and other charges of every description which are levied on or assigned against the leased premises, which may be assessed upon the hangar and other improvements, or any other equipment or property associated with the hangar. 28. LESSEE may, at any time and from time to time, encumber the leasehold interest, by deed of trust, mortgage or other security instrument, without obtaining the consent of LESSOR, but no such encumbrance shall constitute a lien on the fee title of LESSOR, and the indebtedness secured thereby shall at all times be and remain inferior and subordinate to all the conditions, covenants and obligations of this lease and to all of the rights of the LESSOR hereunder. INDEMNITY & INSURANCE: 29. LESSEE COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS) ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE NEGLIGENT OR OTHERWISE WRONGFUL ACTS OR OMISSIONS OF LESSEE, ITS AGENTS, SERVANTS, CONTRACTORS, OR EMPLOYEES IN CONNECTION WITH THE DESIGN, CONSTRUCTION OR INSTALLATION OF THE IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO INJURY OR DAMAGE TO CITY PROPERTY. SUCH INDEMNITY SHALL SURVIVE THE TERM OF THIS AGREEMENT. THERE IS NO JOINT ENTERPRISE BETWEEN LESSOR AND LESSEE. 30. During the period of construction of any building or other improvement on the leased premises and at all times thereafter during the lease term, LESSEE shall keep the improvements insured against loss or damage by fire, with extended coverage endorsement or its equivalent, in such responsible insurance companies as LESSEE shall select and LESSOR shall approve, and in amounts not less than 80% of the fair insurable value of the buildings and other improvements. 31. In the event any building or improvement constructed on the leased premises is damaged by fire or any other casualty, regardless of the extent of such damage or destruction, LESSEE shall within one year from the date of such damage or destruction commence the work of repair, reconstruction or replacement of damage or destroyed building or improvement and prosecute the same with reasonable diligence so that the building, to the extent originally constructed by LESSEE, shall be restored to substantially the condition it was in prior to the happening of the casualty, provided, however, that if the commencement, construction or completion of said repair, reconstruction or replacement work shall be prevented or delayed by reason or war, civil commotion, acts of God, strikes governmental restrictions or regulations, or interferences, fire or other casualty, or any other reason enumerated or not, the time for commencing or completing, or both, of the construction of said building, as the case may be, shall automatically be extended for the period of each such delay. 32. LESSEE shall maintain, during the life of AGREEMENT, general liability coverage with minimum limits for damages resulting from bodily injury or death of $250,000 per person and $500,000 per occurrence, and $100,000 per occurrence for property damage, or a combined single limit of $500,000, or in such other amounts mutually agreed upon to fully and reasonably protect both LESSEE ad LESSOR. LESSOR shall be named as an additional insured with a waiver of subrogation in favor of LESSOR. All costs of such insurance shall be borne by LESSEE. Such insurance policy or policies must be issued by a reputable provider licensed to write such policies in the State of Texas. UTION: DEFAULT .............. ..w..�.o &w_TERMINA_._.�_..�,m,.,. 33. Should LESSEE default in the performance of any covenant or condition in AGREEMENT, and such default is not corrected within thirty (30) days after receipt of written notice from LESSOR to LESSEE, LESSOR may declare AGREEMENT, and all rights and interest created by it, to be terminated. Upon LESSOR electing to terminate, AGREEMENT shall cease and come to an end as if that were the day originally fixed herein for the expiration of the teen hereof. LESSOR, its agent or attorney, may resume possession of the premises and release LESSEE of all liability or relet the same for the remainder of the term at the best rent LESSOR, its agent or attorney may obtain for the account of LESSEE, who shall make good any deficiency 34. Any termination of this lease as herein provided shall not relieve LESSEE from the payment of any sum or sums that shall then be due and payable to LESSOR hereunder, or any claim or damages then or theretofore accruing against LESSEE hereunder, and any such termination shall not prevent LESSOR from enforcing the payment of any such sum or sums or claim damages by any remedy provided for by law or from recovering damages from LESSEE for any default thereunder. No termination shall relieve LESSEE of the obligation to deliver and perform on all outstanding obligations and requirements prior to the effective date of the termination. 35. In the event of the failure on the part of LESSEE upon termination of AGREEMENT to immediately remove from the leased premises all property owned by it, LESSOT may effect such removal and store such property at LESSEE's expense. 36. LESEE shall pay and discharge all reasonable costs, attorney's fees, and expenses that maybe incurred by LESSOR in enforcing the covenants and conditions of AGREEMENT. 37. Notwithstanding the foregoing, no failure to perform or delay in performance which is caused by any war, civil disorder, or other national emergency or which is due to an intervening act of God shall be deemed an event of default during the pending force majeure event. 38. Tenants of hangars which are built by LESSEE as consideration for a long-term ground lease shall be given the right -of -first -refusal for the lease of such hangar upon the termination or expiration of the initial lease, the rental rate for such hangars to be determined as set out herein. RESERVED TO LESSOR: 39. Nothing herein contained shall be construed to grant or authorize the granting of an exclusive right except as to the premises leased herein. 40. LESSOR reserves the right to further develop or improve the landing area of the airport as it sees fit, regardless of the desires or view of LESSEE, including the temporary closing of the airport, and the granting of an exclusive right. 41. The parties agree that LESSOR has not waived its sovereign immunity by entering into and performing its obligations under this AGREEMENT. 42. LESSOR will maintain and keep in repair the landing area of the airport and all publicly owned facilities of the airport, together with the right to direct and control all activities of LESSEE in this regard. 43. During a time of war or national emergency, LESSOR shall have the right to lease the landing area or any part thereof to the United States Government for military use, and, if such lease is executed, the provisions of this instrument insofar as they are inconsistent with the provisions of the lease to the Government shall be suspended. 44. LESSOR reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstruction, together with the right to prevent LESSEE from erecting, or permitting to be erected, any building or other structure on or adjacent to the airport which, in the opinion of the LESSOR, would limit the usefulness of the airport or constitute a hazard to aircraft. 45. During the final 180 days of the term of AGREEMENT, LESS SOR shall have the right to erect and maintain on or about the leased premises customary signs advertising the premises for sale or lease. 46. This lease shall be subordinate to the provisions of any existing or future agreement between LESSOR and the United States, relative to the operation or maintenance of the airport, the execution of which has been or may be required as a condition precedent to the expenditure of Federal funds for the development of the airport. 47. Holding over by LESSEE of the airport premises after the expiration of this Agreement shall operate and be construed as a tenancy from day to day at a rental rate computed from the rental rate then prevailing under this lease. 48. LESSOR may, at its option, and following a ninety (90) day written notice period, terminate AGREEMENT as to the land, the hangar building, or any parts thereof, which may be necessary in the event LESSOR desires to use the property, or any portion thereof, for any governmental purpose as determined by LESSOR, such as but not limited to, extension of runways or taxiways, utility or drainage improvements, or the expansion of existing buildings or the erection of other airport facilities. If LESSOR so terminates all or a portion of AGREF,MENT, LFSSOR shall pay to LESSEE 2.5% of the total construction costs of all improvements multiplied by the number of years remaining in the lease term OR the appraised value, whichever is greater. 49. Nothing herein contained shall be construed to deny the LESSOR its right to condemn the leased property through its power of eminent domain. In the event of condemnation of all or any portion of the leased premises, the leasehold interest of LESSEE shall be deemed to include all rights under this lease including, but not limited to, the right to occupy the improvements placed on the leased premises. MISCELLANEOUS 50. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this AGREEMENT on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions or other acts extending such authority have been duly passed and are now in full force and effect. 51. This Agreement represents the entire and integrated agreement between LESSOR and LESSEE and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both LESSOR and LESSEE. 52. If any clause, paragraph, section or portion of this AGREEMENT shall be found to be illegal, unlawful, unconstitutional or void for any reason, the balance of the AGREEMENT shall remain in full force and effect and the parties shall be deemed to have contracted as if said clause, section, paragraph or portion had not been in the Agreement initially. 53. This AGREEMENT is executed by the parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is hereby acknowledged. 54. Waiver by either party or any breach of this AGREEMENT, or the failure of either party to enforce any of the provisions of this Agreement, at any time, shall not in any way affect, limit or waive such party's right thereafter to enforce and compel strict compliance of the AGREEMENT. 55. This AGREEMENT shall be drafted equally by all parties hereto. The language of all parts of this AGREEMENT shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. Headings in this AGREEMENT are for the convenience of the parties and are not intended to be used in construing this document. 56. This AGREEMENT may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. 57. This AGREEMENT shall not be assigned without the written consent of LESSOR, which shall not be unreasonably withheld, conditioned or delayed. Any amendment to this AGREEMENT shall be in writing and signed by all parties to the AGREEMENT. 58. The rights and remedies provided by the AGREEMENT are cumulative, and the use of anyone right or remedy by LESSOR shall not preclude or waive any right to use any or all other remedies. 59. Where the terms of this AGREEMENT require that notice in writing be provided, such notice shall be deemed delivered three (3) days following the deposit of the notice in the United States mail, postage prepaid, and sent by certified mail, return receipt requested and properly addressed as follows: Lessor: City of Paris P. O. Box 9037 Paris, TX 75461-9037 Lessee: Louis Trenchard 205 CR 43340 Paris, Texas 75462 60. This AGREEMENT shall be binding upon, and inure to the benefit of, the parties of this Lease and their respective heirs, executors, administrators, legal representatives, successors, and assigns when permitted by this Agreement. 61. This AGREEMENT shall be construed under, and in accordance with the laws of the State of Texas, and all obligations of the parties created by this Lease are performable in Lamar County, Texas. EXECUTED on this 270day of , 20,7-0, to be effective , � cif 7 , 20,p THE CITY OF PARIS, TEXAS City Manager ATTEST: .14' `` ' - j" �ry ity Clerk LESSEE noz STATE OF TEXAS COUNTY OF LAMAR This instrument was acknowledged before me on the 4day of , 20 � ro�, by nmummi21�.66'� ....... ' M°°t:i: , >� ���:;:�ki s Notary Public, State Texas 96036 16, LESSEE Name: Title: O ""' STATE OF TEXAS COUNTY OF LAMAR Date: P 00 This instrument was acknowledged before me on the 0 day ofY-1�, 20by t►mPu,.«•, NOTARY LAR USBLIICS �ary'i' c State of Tet t STATE OF TEXAS f MY COMM. EXP. 9/12122 _. °F NOTARY ID 13171561-5, j SCALE. V=V F/lA BAR SCAT E LEGEND x 601) NAIL SEI EXISTING HANGAR ----- — PROPOSED HANGAR 2=1 NOTES I. THL REFERMT SOURCE FOR'll IL BEARTNIGS SHOWN I IEREON IS TEXAS STATE PLANE COORDINATE SYSTEM ZONE 4202 AND WAS ESTABLISHED ON-SITF USING CPS OBSERVATIONS 2 - I �. THIS ORI.MNAL DPA ON AN 8.5'X 11"SIZED SLEFT. LKEN IN K. WHITLEY. REGIS71ERED PROFESSIONAL LAND SURVr-YOR FOR TI IF s'rATF0F'I*1.iXAS. RPt -S ;25892, )-.)U HEREBY CERTIFY THAT THE %VGS: 94 COORDINATES SHUWN HEREON ARE 'rl-]H RESULTS OF AN AC[ IAL ON -TAE -G )ROM) SURVEY CONDUCTED BY MP. COMPUTED ON APRIL 22, 2020. 6-vw k-'MWLtl% RPIQ TRENCHARD PROPOSED HANGAR 11011 COX FIELD CITY OF PARTS LAMAR COUNTY, TEXAS APRIL 2020 PAGE I OF 1 N 33'38'13,7741 N:33°'8`1.3.7877" W- 095"-27'36,6990" W: 095'27'37.2901" PROIIOSFD 13 HANGAR t. LOCATION ;tl 4L N: 33'38'13.1807f', W. 095'27'37.2705" M 331138'13.1943" V 09502736.6793!t LEGEND x 601) NAIL SEI EXISTING HANGAR ----- — PROPOSED HANGAR 2=1 NOTES I. THL REFERMT SOURCE FOR'll IL BEARTNIGS SHOWN I IEREON IS TEXAS STATE PLANE COORDINATE SYSTEM ZONE 4202 AND WAS ESTABLISHED ON-SITF USING CPS OBSERVATIONS 2 - I �. THIS ORI.MNAL DPA ON AN 8.5'X 11"SIZED SLEFT. LKEN IN K. WHITLEY. REGIS71ERED PROFESSIONAL LAND SURVr-YOR FOR TI IF s'rATF0F'I*1.iXAS. RPt -S ;25892, )-.)U HEREBY CERTIFY THAT THE %VGS: 94 COORDINATES SHUWN HEREON ARE 'rl-]H RESULTS OF AN AC[ IAL ON -TAE -G )ROM) SURVEY CONDUCTED BY MP. COMPUTED ON APRIL 22, 2020. 6-vw k-'MWLtl% RPIQ TRENCHARD PROPOSED HANGAR 11011 COX FIELD CITY OF PARTS LAMAR COUNTY, TEXAS APRIL 2020 PAGE I OF 1 Item No. 9 Memorandum TO: Mayor, Mayor Pro -Tem, & City Council FROM: Robert G. Vine, Interim City Manager SUBJECT: Sale of City Owned Property - 1045 N. Main DATE: December 9, 2024 BACKGROUND: Several months ago, Glenn and Matthew Mattison, contacted staff and inquired about purchasing City owned property located at 1045 N. Main. The Mattisons advised they had been maintaining this lot for years as it adjoins their commercial lot. Due to the size and location of the lot, staff determined it was undevelopable, to someone else other than an adjacent property owner. Texas Local Government Code Sec. 272.001 (b)(1) and (c) provides an exception to notice and bidding requirements applicable to the sale of property by municipal governments for sales to adjacent property owners when the land in question is not adequate for development in its current state due to its shape or small size. STATUS OF ISSUE: Staff received an appraisal on the lot of $26,000 from Pat Murphy and Associates and on April 22, 2024, in Executive Session, the Council directed staff to offer this lot to the Mattisons for the appraised price of $26,000, which was later accepted. According to the statute, appraised value is presumptive of market value. BUDGET: This item does not impact the current budget. RECOMMENDATION: Staff recommends the sale of the City owned lot located at 1045 N. Main to Glenn and Matthew Mattison for the price of $26,000.00 and allow the Interim City Manager to sign appropriate paperwork. RESOLUTION NO. A RESOLUTION OF THE BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AUTHORIZING THE SALE OF PROPERTY LOCATED AT 1045 N. MAIN STREET TO ADJACENT PROPERTY OWNERS MATTHEW AND GLENN MATTISON; AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE SALE; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Paris owns a narrow and undeveloped 0.14 acre parcel of land located at 1045 N. Main Street, City of Paris Block 94, Lot 14 (the Parcel), which Parcel is directly adjacent to and abutting property located at 1037 N. Main owned by Matthew and Glenn Mattison (Buyers), and upon which Buyers operate an existing business; and WHEREAS, Buyers have approached the City about purchasing the Parcel for use in an expansion of their existing business; and WHEREAS, Texas Local Government Code Sec. 272.001 (b)(1) and (c) provides an exception to notice and bidding requirements applicable to the sale of property by municipal governments for sales to adjacent property owners when the land in question is not adequate for development in its current state due to its shape or small size (see Exhibit A attached hereto; and WHEREAS, said Parcel has been vacant for many years and the City has no plans to use the Parcel for any purpose; and WHEREAS, the Parcel has been appraised by and independent appraiser to have a market value of $26,000.00, which appraisal has determined that the highest and best use of the Parcel is as a commercial property (see Exhibit B hereto); and WHEREAS, according to the statute, the appraised value land is conclusive of the fair market value of the property; and WHEREAS, Buyers have agreed to a purchase price of $26,000.00, the appraised value of the Parcel; and WHEREAS, sale of the Parcel will put it back on the property tax rolls and relieve the City of its duty to maintain it; and WHEREAS, the City Council of the City of Paris believes that it is in the best interest of the City and its citizens to convey the property located at 1045 N. Main Street to Buyers at the agreed upon price and to authorize the City Manager to execute all documents necessary to effectuate the sale; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the City Council hereby authorizes the sale of City -owned property located at 1045 N. Main Street, City of Paris Block 94, Lot 14, as depicted in Exhibit hereto, to Matthew and Glenn Mattison for the sum of TWENTY-SIX THOUSAND AND NO/100 DOLLARS ($26,000.00) and further authorizes the City Manager to execute all documents necessary to effectuate the sale. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 9th day of December, 2024. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Exhibit A Exhibit B AN APPRAISAL OF An 11,730 SF Commercial Lot 1045 North Main Street Paris, Lamar County, Texas Prepared For Mr. Robert Vine, Deputy City Manager City of Paris 135 SE IS` Street Paris, Texas 75460 File # 1045NMain.224 PAT MURPHY & ASSOCIATES PAT MURPHY & ASSOCIATES REAL ESTATE APPRAISAL, MANAGEMENT & COUNSELING 5295 CLARKSVILLE STREET, PARIS, TEXAS 75462-2632 (903) 785-0441 pat@pmaappraisal.com W. P. (PAT) MURPHY, ARA, MAI, SRA KRISTEN LEWIS March 15, 2024 Mr, Robert Vine, Deputy City Manager City of Paris 135 SE I" Street Paris, Texas 75460 Re: An appraisal of an approximately 11,730 SF commercial lot at 1045 North Main Street, Paris, Lamar County, Texas Dear Mr. Vine: At your request, we have conducted the investigation and analysis necessary to form an opinion of the market value of the fee simple estate of the above referenced property in its "as is" condition as of February 24, 2024. This appraisal was performed in conformity with your appraisal guidelines, the Uniform Standards of Professional Appraisal Practice, and in accordance with the Scope of Work detailed on pages 2 and 3 in the attached report. The intended use of this appraisal was to aid the client and intended user, the staff and council of the City of Paris, in setting a possible selling price for future disposal of the property. Its use by others or for any other use was not intended by the appraisers. The attached Appraisal Report containing 20 numbered pages plus the exhibits in the addenda, summarizes the data, reasoning, and analyses, and states the assumptions and limiting conditions on which this opinion was based. Thank you for this opportunity to be of service. Please refer to the Summary of Important Facts and Conclusions on page one in the report for the actual opinion of value. erelyyours, n Lewis TX -1380378-G C/ v W. P. (Pat) Murphy, , MAI, SRA TX -1320215-G OK 10079 CGA Table of Contents Summary Important Facts & Conclusions .1 ............ I ............ . ....... ...... ...... Identification of the Property .1 ...... I ........... 2 History of the Property ....... ......... 2 ............... Purpose of the Appraisal I ........ 2 .... ............... Intended Use/User of the Appraisal .............. ..... . 2 ...................... Legal Description ............................... ....... 2 Scope of Work ................................................... 2 Environmental Statement I ............ ....... 3 .............. Assumptions and Limiting Conditions ............ ..................... 4 Definitions ..................... ........... City & Neighborhood Analysis 7 Property Description .... I ................. ...... ............. 10 Ad Valorem Tax Data ......... 10 Highest and Best Use .......... 11 Sales Comparison Approach I ...... ..... 12 ................ Reconciliation and Final Opinion of Market Value 18 Certification 19 Addenda Comparable Sales Map Photographs of the Subject Legal Description Flood Map Qualifications of the Appraiser & State Certifications PAT MURPHY & ASSOCIATES SUMMARY OF IMPORTANT FACTS AND CONCLUSIONS Location: Owner: Rights Appraised: Property Description: Highest and Best Use: Estimate of Property Value: Date of Value: 1045 North Main Street, Paris, Texas City of Paris Fee Simple Assumed to be a rectangular shaped (51' x 230') site that contained approximately 11,730 SF Commercial site $26,000 ($2.25+- PSF) February 24, 2024 PAT MURPHY & ASSOCIATES 1 Identification of the ProlLert�� The subject was, according to the legal description, a 51'x 230' site that contained 11,730 SF and is known as Lot 14, Block 94 of the City of Paris. It was situated on the southwest corner of North Main and Santa Fe street and also bordered the east side of V NW street. The street address was 1045 North Main Street, Paris, Texas. H. Ston , ofahe Subject The. subject site was last sold from Hunt Oil Company to the City of Paris in September 1971 for $8,000. It was once used as a service station, but the improvements were razed over 40 years ago. It has been vacant since that time. The subject is not listed for -sale, and the appraisers were unaware of any offers to sell or purchase the property, Pur lose of the Apppisal The purpose of this appraisal was to develop an opinion of the market value of the fee simple estate as of February 24, 2024. IntendednUseJJs r of the Al)l pr aisa_l, The intended use of this appraisal was to aid the client and intended user, the staff and council of the City of Paris, in setting a possible selling price for future disposal of the property. Its use by others or for any other use was not intended by the appraisers. Le al„DesgriJ tion The subject was originally legally described as Lot 14, Block 94, of the City of Paris, but the metes and bounds description is found in the addenda. The legals call for a 51' x 230' rectangular site, but on the ground, the subject appears to be tapered to the west as Santa Fe street is on a slight angle. In addition, most lots in that block are considered to be only 216' deep. A new survey would be necessary to accurately describe the site size. Reference is made the assumptions and limiting conditions on page 4 as to the legal description. Scnlre of -k The Scope of Work defines the degree and extent ofthe research, inspection, and analysis undertaken in an appraisal. The scope can vary based on the definition of market value, the intended use, the intended user, the date of value, the complexity of the property, and the hypothetical conditions and extraordinary assumptions under which the appraisal was to be made. This report is especially designed for the expectations of the intended user. The Scope of Work is defined by the Appraisal Foundation as: the type and extent of research and the analyses in an assignment. Scope of Work includes but is not limited to the following: -the extent to which the property is identified; -the extent to which a tangible property is inspected; PAT MURPHY & ASSOCIATES -the extent of data researched; and, -the type and extent of analysis applied to arrive at opinions or conclusions. The appraisal problem was to value a commercial site that had a limiting, narrow shape on one of the major corridors in the city of Paris. The valuation relied on the sales comparison approach to value. The cost and income approaches to value were not relevant and were excluded. The land value was estimated using similar land sales from the North Main strip and supplemented with sales data from competing corridors. In the sales comparison approach, our research included the local multiple listing service, neighborhood property owners, and the files of Pat Murphy and Associates. The market research into the area and neighborhood trends and the highest and best use analysis included various government publications and agency records, investors, other similar property owners, and the files of Pat Murphy & Associates. During the course of this appraisal, the appraisers physically inspected the subject property; conducted research into its history, past and present uses, the typical land use patterns and supply and demand in the neighborhood; searched for comparable sales and listings; inspected and confirmed the comparable data with one of the principals involved; determined its highest and best use; performed the valuation analyses; developed a final opinion of value; and produced this report. The opinion of value was developed in conformity with the Uniform Standards of Professional Appraisal Practice. This Appraisal Report only summarizes the data and analysis leading to the appraisers' conclusions and presents summarized discussions of the data, reasoning and analysis that were used in the appraisal process to develop the opinion of value. Supporting documentation concerning the data, reasoning and analysis, is retained in the appraiser's file. The depth of discussion is specific to the needs of the client and the intended user to which this appraisal is directed and for the intended use stated. Its use is restricted to that use and those users and the appraiser is not responsible for the unauthorized use of this report. The format is permitted under Standards Rule 2-2 (a). The physical inspection of the subject was held on the date of value. The date of this report was March 15, 2024. An exposure period of twelve months was assumed throughout this appraisal. Both appraisers have previously completed numerous appraisals on similar properties. There was no personal property included in this appraisal. EMjronmen_..tal, Hazards The appraisers are not environmental experts, and a fully qualified environmental engineer should be employed if the risk tolerance of the client is low. Nevertheless, the appraisers inspected the surface of the subject property for evidence of environmental problems such as dead vegetation, areas of raw dirt, stains, seepage, and other such items. The subject was situated on a level site and surface water drained into the streets from the subject. There were no obvious sources of contamination on the immediately adjacent properties and there was no evidence of large spillages; however, the site to the north across Santa Fe street had been a fuel distributorship, and the subject PAT MURPHY & ASSOCIATES itself, was the site of a former service station. Thus, it was an extraordinary assumption of this appraisal that the tanks had been properly removed and there was no contamination of the site. Assurpl tions and Limit Co,pdrtion_s It was an extraordinary assumption of this appraisal that the tanks had been properly removed and there was no contamination of the site. The legal description was assumed to be correct and the site to contain 11,730 SF. No survey of the property has been made by the appraiser and no responsibility is assumed in connection with such matters. It should be noted that the metes and bounds calls from the description provided were not complete. Sketches in this report are included only to assist the reader in visualizing the property. No responsibility is assumed for matters of a legal nature affecting title to the property nor is an opinion of title rendered. The title is assumed to be good and merchantable. Information furnished by others is assumed to be true, correct, and reliable. A reasonable effort has been made to verify such information; however, no responsibility for its accuracy is assumed by the appraiser. All mortgages, liens, encumbrances, leases, and servitude have been disregarded unless so specified within the report. The property is appraised as though under responsible ownership and competent management. Unless otherwise stated in this report, the existence of hazardous substances, including without limitation, asbestos, polychlorinated biphenyls, petroleum leakage, or agricultural chemicals, which may or may not be present on the property, or other environmental conditions, were not called to the attention of, nor did the appraiser become aware of such, during the appraiser's inspection. The appraiser has no knowledge of the existence of such materials on or in the property unless otherwise stated. The appraiser, however, is not qualified to test such substances or conditions. If the presence of such substances as asbestos, urea formaldehyde foam insulation, or other hazardous substances or environmental conditions may effect the value of the property, the value estimate is predicated on the assumption that there is no such condition on or in the property or in such proximity thereto, that it would cause a loss in value. No responsibility is assumed for any such conditions, nor for any expertise or engineering knowledge required to discover them. It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or structures which would render it more or less valuable. No responsibility is assumed for such conditions or for engineering which may be required to discover them. These items include but are not limited to such things as foundation failure, asbestos, radon gas, covered landfills or toxic dumping sites, underground storage tanks, cemeteries, and rare and endangered plants and animals, It is assumed that there is full compliance with all applicable federal, state and local environmental regulations and laws unless non-compliance is stated, defined and considered in the appraisal report. PAT MURPHY & ASSOCIATES It is assumed that all applicable zoning and use regulations and restrictions have been complied with, unless a non -conformity has been stated, defined and considered in the appraisal report. It is assumed that all required licenses, consents or other legislative or administrative authority from any local, state or national governmental or private entity or organization have been or can be obtained or renewed for any use on which the value estimate contained in this report is based. It is assumed that the utilization of the land and improvements is within the boundaries or property lines of the property described and that there is no encroachment or trespass unless noted within the report. The appraiser will not be required to give testimony or appear in court because of having made this appraisal, with reference to the property in question, unless arrangements have been previously made therefor. A valuation relating to an estate in land that is less than the whole fee simple estate related to a fractional interest only in the real estate involved in the value for this fractional interest plus value of all other fractional interests may or may not equal the value of the entire fee simple considered as a whole. The distribution of the total valuation in this report between land and improvements applies only under the reported highest and best use of the property. The allocations of value for land and improvements must not be used in conjunction with any other appraisal and are invalid if so used. One or more of the signatories of this appraisal report is a Member or Candidate of the Appraisal Institute. The Bylaws and Regulations of the Institute require each member and Candidate to control the use of distribution of each appraisal report signed by such Member or Candidate. Therefore, except as hereinafter provided, the parry for whom this appraisal report was prepared may distribute copies of this appraisal report, in its entirety, to such third parties as may be selected by the party for whom this appraisal report was prepared; however, selected portions of this appraisal report shall not be given to third parties without the prior written consent of the signatories of this appraisal report. Further, neither all nor any part of this appraisal report shall be disseminated to the general public by the use of advertising media, public relations media, sales media or other media for public communications without the prior written consent of the signatories of this appraisal report. PAT MURPHY & ASSOCIATES Definition..s Market Value The most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller, each acting prudently and knowledgeably and assuming neither is under duress. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: a. Buyer and seller are typically motivated; b. Both parties are well informed or well advised, and acting in what they consider their own best interests; c. A reasonable time is allowed for exposure in the open market; d. Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and e. The price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale.I Fee, 5irn Je Estate Absolute ownership unencumbered by any other interest or estate; subject only to the limitations of imposed by the governmental powers of taxation, eminent domain, police power, and escheat.2 Leased Fee A freehold (ownership interest)where the possessory interest has been granted to another party by creation of a contractual landlord -tenant relationship (i.e., a lease). 3 I Department of Treasury, office of the Comptroller of the Currency, 12 CFR Part 34.42. & FCA Regulation 614.4240 21 Appraisal Institute, 5`' ed. The D gtipgary.,pf Real Estate ApjjL isatChicago, Illinois: Al, 2010) p. 78. 3 lbid, p. 1 I 1 PAT MURPHY & ASSOCIATES Ci V and Nei hb_o_..ihood..Desci lAion The subject is located in Paris, the county seat and the principal metropolitan area of Lamar County, Texas. Paris is the retail, cultural and medical center for a trade area that exceeds 150,000 people and includes some or all of the surrounding five counties in Texas and the tluee counties in southeastern Oklahoma. Paris had apopulation of 24,476 according to the 2020 census, which represented a 2.8% loss (695 persons) in population from 2010 to 2020. The city experienced a similar loss of 2.8% from 2000 to 2010. On the other hand, the county as a whole grew 0.59%, or 295 persons, to 50,088 persons over the same period. The city and county are bisected on an east- west axis by US Highway 82 and on a north to southeast axis by US Highway 271. State Highway 19/24 extends south and connects to Interstate Highway 30 and the Dallas metroplex. Loop 286 encircles the city and is a divided four lane highway for all but the southeast section. The rail service is limited to a small regional carrier, Kiamichi Railroad, and that line comes in from the north, originating in Hugo Oklahoma. The tracks are old and slow. Paris has an excellent local airport (left over from World War II days) that is capable of handling medium-sized jets. The airport is very important for local industries. The following are some pertinent statistics for the area from the American Community Survey - Five Year Estimates 2018-2022: Median Household Income Median Family Income Per Capita Income Paris Lamar,Coun y $36,415 $51,561 $48,718 $63,898 $22,478 $26,686 The income data shows that the areas away from the cities are more prosperous than those inside the cities. Principal national manufacturers within the city have historically been Campbell Soup, Kimberly - Clark, and Turner International Piping Systems. Turner, however, has effectively been shut down for over two years now but hopes to re -open if their business comes back. J. Skinner Baking Company, which occupied the 350,000 SF plant on the southeast corner of Northwest Loop 286 and 19`h NW, announced its closure in September 2021, and moved operations back to its home base in Nebraska. This closure created a loss of 140 jobs. On the other hand, a new, 250,000 SF plant for American Spiral Weld was completed in the Northwest Industrial Park in early 2022, and that pipe manufacturing company has added about 140 new j obs. In October 2022, the PEDC announced plans for a new 120,000 SF plant for a tire and wheel manufacturing business, Lionshead Specialty Tire and Wheel, to be built on a 20 acre site in the northwest corner of the Northwest Industrial Park. Construction is underway on the plant and that business will reportedly add up to 40 new jobs with an amival payroll of $1.8 million. In April 2023, Delco Trailers completed a 550,000 SF plant on US 82, about three miles west of Paris, and it is also doubling the size of its 30,000 SF axle plant in the Northwest Industrial Park. On April 25, 2023, the PEDC released information that a new business, Ametsa Packaging, which is headquartered out of Houston, planned to expand operations to Paris and would occupy the vacant 350,000 SF (former J. Skinner) plant on the southeast corner of NW Loop 286 and 19`hNW. This business is focused on the packaging of sweeteners and sugar products and they have already added 90 employees. In addition to the companies previously mentioned, there PAT MURPHY & ASSOCIATES 7 are numerous smaller companies in the city making a wide variety of products from paper containers to airplane pants to reflective glass beads to livestock feed to portable buildings and tarps for commercial trucks. There are at least twenty manufacturing companies in the rural areas of Northwest Lamar County that are mainly centered in the manufacturing of trailers of all types and agricultural equipment (corrals, gates, chutes, pens, etc). These companies have a combined payroll that will easily exceed $100 million per year. Both the northwest and northeast quadrants of the county have a major facility that makes agriculturally based landscape products such as bark, mulch, and similar items. Paris is the primary medical center for much of the trade area with a full range of medical specialties. The hospital was recently re -branded and is now known as Paris Regional Health. Paris also has an independent cancer treatment center and a dialysis center. The 150+ physicians and other health care professionals and the hospitals and clinics comprising the medical community are extremely important in that they inject large amounts of money into the local community that does not vary with economic recessions and agricultural commodity prices. Much of the patient load comes from southeast Oklahoma. In addition to the manufacturing and medical segments, agriculture is a primary industry for the county with an average agricultural income ranging between 100 and 115 million dollars. The nearest livestock markets and grain terminals are in Paris. Paris has two livestock auction barns, and feed, fertilizer, chemical, and farm implement dealerships. The nearest cotton gin is the PPF gin at Lake Creek. The principal livestock is beef cattle and the principal crops are hay, corn, wheat, soybeans, grain sorghum and cotton, in roughly that order. The most popular commercial strips for new chain type commercial users over the past ten years have been the northeast section of Loop 286, the eastern end of Lamar Avenue, and the north end of North Main, near the Loop 286 intersection and north of it. There has been some sporadic commercial construction along the side streets in the eastern half of Paris as well as some new activity around the Bonham Street/Loop 286 and 19" NW intersections. Collegiate Drive, north of Lamar, has been the most popular strip for local business, and the interior sections of Lamar and Clarksville streets are lagging well behind but still more popular than the other two highways entering Paris from the south and west. The west half of the Loop is mostly industrial or vacant and the southeast portion is mostly vacant or residential. Other than some new construction of small, scattered homes on infil lots in the older sections of the city, most new home construction inside Paris is mainly limited to the FM 195 corridor, northeast of the Loop. New speculative construction inside Paris and Reno, the suburb just east, has been active for the last three years and custom homes continue to be built throughout the county. Paris and Lamar County have a stable economic future based on the diversity of jobs in the medical, industrial, retail, and agricultural fields coupled with a strong local financial base and a wide trade area. These factors ensure a steady economy and a very slow but positive growth, much like they have experienced in the past. The lack of population growth, however, causes very stiff competition for most commercial uses with each new business in a particular field just splitting the same potential customer base. PAT MURPHY & ASSOCIATES The subject was situated in the central portion of one of the most popular commercial strips in the city. The general neighborhood is defined as the block wide corridor along North Main from the downtown area on the south to the Loop on the north. Land use varies from vacant sites, to older single-tenant metal and masonry buildings used for retail and offices, to restaurants to car lots and even an apartment complex. The street has traditionally been dominated by the auto and truck industry and is the primary used car strip in the city. It also has a number of tire, auto, and transmission repair shops; parts dealerships; wrecking yards; and one new car dealership. This strip is about 95% built out and most vacant lots resulted from razing old structures. As mentioned above, North Main street is one of the primary traffic arteries in the city and county and is only surpassed by the NE Loop, Lamar Avenue, and North Collegiate Drive in popularity as a retail, office, and commercial location. This strip ranks above South Church, Bonham and Clarksville streets in commercial appeal and popularity. North Main street in front of the subject has two lanes, which extend north from the downtown area to Martin Luther King Jr. Drive, approximately 3 00' north of the subj ect before becoming four lanes thereafter. The traffic count on this portion of North Main street is about 9,767 cars per day. The immediate neighborhood is defined as the North Main strip between Clement Road and Provine Street. This eleven block strip has mostly single-tenant commercial uses, and the subject is a corner site on the west side of North Main, the east side of 1" NW, and the south side of Santa Fe street. Directly north across Santa Fe, there is an old masonry building and parking lot that were the last remaining improvements of the former Gulf Oil distributorship but presently used as a pre-owned auto dealership, To the north of it, there is a large, multi-story, 60+ year old, masonry industrial building that is mostly vacant but a small portion is used as a welding and machine shop. To the west across 1St NW, there is a metal shop/garage for a limo car service with vacant land to the west of it and old, single -family frame dwellings to the south along the west side of 1St NW. The subject joins a 23,744 SF site improved with a single-story masonry building currently used as an insurance office. Directly south of it, there is a street-to-street site improved with an 19-year-old, 3,260 SF metal shop building used as an auto glass repair business. To the east across North Main, there is a used car lot and there is another used car lot to the north of it, which occupies the northeast corner of the intersection with Martin Luther King, Jr. Drive. The most typical new building found on the North Main strip have traditionally been single-tenant metal buildings for some type of automotive service or repair. The newest completed commercial construction was the 9,180 SF retail building completed in 2021 for anew Family Dollar store, which is on a 42,689 SF site about eight blocks north of the subject at 1855 North Main.(Sale 1) There is a 2,800 SF metal building nearing cornpletion and it will be used as a laundromat. It is situated about seven blocks south of the subject on a 22,861 SF site on the northeast corner of North Main and Pine Bluff, which was purchased in 2021. (Sale 2) Therefore, this section of North Main is still a viable commercial strip with a variety of land uses. The future trend along this strip will be one of slow growth with continued emphasis on auto and truck related uses, (mainly in sales and service) and its popularity for commercial use will continue to lag well behind the eastern part of Lamar Avenue, North Collegiate, the northeast segment of Loop 286, and the northernmost portion of North Main. PAT MURPHY & ASSOCIATES 9 Proper yDescriRion and Zoning According to the legal description, the subject site was rectangular in shape and had 51' of fiontage along the west side of North Main street; 230' of frontage along the south side of Santa Fe street; 5 P of frontage along the east side of I" NW; and a depth of 230' along its south line, Thus, it was assumed to contain 11,730 SF. It was entirely open, except for a mature tree along its north line, near the northwest corner. The site was slightly above grade with the city streets and had a slight slope to the north. Drainage flowed to the city streets. According to our scaling using the FEMA Flood Insurance Rate Map #48277C0320C, roughly 15% of the subject, or about 1,700 SF in the westernmost portion of the site, is within the 100 year flood plain and another 10%+- appears to be within the 500 year flood plain. The subject was served with all city utilities and all three of the streets has two traffic lanes with asphalt surfaces and concrete curb and gutter. There may have been some typical utility easements along the lot lines. It was zoned Commercial, as was most of the strip along North Main, except for a small area of Light Industrial to the north. This is a fairly non-restrictive category that would allow for a wide variety of uses including the lesser classifications of General Retail, Office, Neighborhood Service, but not Multi -family. . Ad, Val mem,lax, Data Presently, the subject was assessed as a 6,120 SF (51' x 120') site in account #15423. It had an assessed value of $11,570 or about $1.89 PSF and it was taxed by the city, county, Paris Junior College and PISD at a combined rate of $1.81702 in 2023. Thus, the total potential tax burden was about $210, using that rate. The assessed value has remained stable for the past four years and is right in line with other commercial properties along this strip. The tax assessments are based on mass appraisal techniques and are not necessarily indicative of market value and do not effect sales prices. PAT MURPHY & ASSOCIATES 10 Hi2;hest. and Best„,.Use Highest and best use is defined as that reasonable and probable use that supports the highest present value, as defined, as of the effective date of the appraisal. This use must be physically possible, legal, financially feasible and result in the highest land value. The zoning will legally allow for almost any feasible uses, except for multi -family. VdUle single- family uses may be granted with a special permit, the high traffic count almost demands some type of commercial use to maximize the land value. The subject has access to all city utilities and its shape, open terrain, and access from three city streets make it physically suitable for a wide number of uses; however, the overall size and narrow width/frontage will limit the overall potential for subdivision. Further, there is very little to no identifiable separate demand for a rear lot facing I” NW, and roughly 15%, which is in the westernmost portion, is within the 100 year flood plain. Therefore, the subject is best left as single site. The primary physical limitation is its narrow width, but that is somewhat offset by the access from three streets. .Given the location and nature of the surrounding uses, the site would most likely be developed as a single -tenant commercial site for some type of local retail or service use. Most single -tenant commercial sites have land to building ratios in the 5:1 to 10:1 range; thus, the subject is most likely to be developed with a single -tenant metal building fiom 1,000 SF to about 2,350 SF in size. Therefore, given the subject's zoning, location, and physical characteristics, the highest and best use as vacant is for a single -tenant commercial site for a point destination retail or service-oriented use. In the present market, the most likely immediate buyer is a local buyer desiring a business location or possibly a long term investor willing to buy and hold it until some demand develops. As such, the marketing could be quite extended. PAT MURPHY & ASSOCIATES 11 Sates Co paiison Arn roach This approach is based on the principle of substitution; that is, the value of the property is governed by the prices generally obtained for similar properties. In this approach, various sales of similar properties are compared to the subject and adjusted for the major differences. They were compared on a price per square foot (PSF) basis, which is a commonly quoted indicator between the participants. The motivation for purchasers in this type property is usually from individuals desiring their business location or ftom investors looking for a long term project. The most recent similar sales uncovered by our market research are detailed on the following pages and compared to the subject in the grids that follow. Sale 1 Location: 1855 N. Main, Paris, TX Grantor: Bratcher Rental Properties, LLP Grantee: Bart Chadwick, et ux Date of Sale: 04/07/21 Recording: WD#18724-2021 Size: 0.98 acres Zoning: Light Industrial Sale Price: $89,500 SP per Unit: $2.10 PSF or $91,327 per acre( R) Financing: Cash to seller; note to Gary Nash Verification: Realtor - Bryan Glass/MLS #34402/Lamar Co. Records Comments: A rectangular, open interior lot with 150.58' of angled fiontage along the west side of North Main and about 326.45' of maximum depth along the not line. It was 137.12' wide across the rear and had about 280.73' of depth along the south line. The site was level, on grade with the city street & drained east to North Main. None of the site was within the 100 year flood plain and it had access to all city utilities. Assessed at $80,680 at the time of sale. Listed for $89,900 and placed under contract after 128 days and sold with a total exposure of 218 days. PAT MURPHY & ASSOCIATES 12 Sale 2 Location: 304 N. Main, Paris, TX Grantor: Sarah Marie Faber Grantee: Michael L. Blackburn & Roger Cody Bowen Date of Sale: Recording: Size: Zoning: Sale Price: Seller Participation Adj Sale Price: SP per Unit: Financing: 06/14/21 WD4182826-2021 22,861 SF Central Area $72,000 -2,000 $70,000 $3.06 PSF ( R) Cash to seller Verification: Buyer/MLS#34223/our files/ Lamar Co. Records Comments: This was a rectangular, open corner lot with 79' of frontage along the east side of North Main; 185' along the north side of Pine Bluff plus 30.8' and 19.5' in the site flares; about 88' along the west side of I" NE; and 230' along the north line. It was improved with an old masonry building that was originally built as a service station but had been enlarged with numerous metal additions and canopies and was used as a tire store for many years. The old gas tanks were reportedly filled with sand. The buyers paid $2,000 for an asbestos study and were reimbursed by the sellers. Assessed at $68,680 in 2020. Listed for $92,500 for 322 days. It was purchased as a land sale for a new car wash. The estimated to cost to demolish the existing improvements was about $16,500. Thus, the total adjusted sale price was about $86,500, or $3.78 PSF.. Sale 3 Location: 891 Clement Road, Paris, TX Grantor: Exum Properties, LLC Grantee: Distinguished Property & Investments, LLC Date of Sale: 04/14/2022 Recording: 1#192751-2022 Size: 22,781 SF or 0.523 acres Zoning: Commercial Sale Price: $55,000 SP per Unit: $2.41 PSF or $105,167 per acre ( R) Financing: Cash to seller Verification: Seller/MLS#35464 /Lamar Co records Comments: This was a rectangular shaped coiner lot with about 104.5' of frontage on the north side of Clement Road and about 218' along the west side of Stillhouse Road. It was mostly open and fairly level with a gentle slope to the north. It had access to all city utilities and was not in any flood plain. It was listed for $60,000 for 233 days. The contract was contingent on getting approval to change zoning from Commercial to Multi -Family. It was assessed with a market value of $5,250 in 2021, which is $0.23 PSF. Buyers improved it with three small duplexes. PAT MURPHY & ASSOCIATES 13 Sale 4 Location: 1418-1432 Lamar Avenue, Paris, TX Grantor: Clardyman LLC Grantee: William Scott Glover Date of Sale: 01/31/2023 Recording: I4201494-2023 Size: 0.837 acres or 36,460 SF Zoning: General Retail Sale Price: $88,900 SP per Unit: $2.44 SF Financing: Cash to seller Verification: Seller/MLS 437216/Lamar Co. records Comments: This was a rectangular shaped interior site comprised of three adjacent lots with a total of 13 8.43' of frontage on the south side of Lamar and roughly 263' of depth. It also had 138.43' of frontage on the north side of Hilliard Alley, which was a paved alley that terminated at the southeast corner of this site. It was level and mostly open with a few scattered mature trees. It had access to all city utilities and no flood plain. It sold for list price after 20 days of exposure. Assessed in three accounts in 2022 with a total market value of $52,250, or $1.38 PSF based on called size of 37,820 SF. Last sold 09/15/2017 for $45,000 and had an old dwelling that was razed. Sale 5 Location: 1600 S. Church, Paris, TX Grantor: William Patrick Murphy, et ux Grantee: Francisco Rodriguez Date of Sale: 03/01/2023 Recording: I#202333-2023 Size: 0.275 or 11,979 SF Zoning: Commercial Sale Price: $19,000 SP per Unit: $1.59 SF Financing: Cash to seller Verification: Seller/MLS #37325/Lamar Co. records This was a rectangular shaped corner site with 80' of frontage on the west side Comments: of South Church and 150' along the south side of Paris Blvd. It was level entirely open, level and on grade with the city streets. It had access to all city utilities and no flood plain. Listed for $20,000 for 29 days. Assessed with market value of $9,700 or $0.81 PSF. PAT MURPHY & ASSOCIATES 14 Land Sale,sCmj'arisonComments __ The five sales detailed previously were directly compared to the subject in the following grids. They were adjusted for their physical differences in so far as the differences affected value. The adjustments were somewhat objective but evenly applied to all sales. Contribut%.y Value of,tlie Additional Imp' rovements The subject had old concrete parking, foundation and sidewalk, which were mostly deteriorated and grass covered. They were not considered to have any contributory value. Sale 2 had old buildings and slabs that were razed by the buyer. The cost to raze/demo those improvements was estimated at $16,500, or $0.72 PSF. That was an additional cost after the purchase and the adjustment was upward. Item �_ Subject �.... Sale I - Adj. Sale_ 2 .... AdJ .. Sale 3 Ad J Grantor Ci ty of Paris Bratcher �ITmmmmmmmm Faber �--..... EYum ._.�� Grantee NA dwick Chadwick Blackburn Distinguished Address � 1045N. Main 1855 N Main .. 304 N. Main 891 Clement _. _..._�..w._.., I Sales Puce... ._ NA ._a- $89,500 $70,000 __ ._ $55,0...._._........ ._. .... .. Sale Price/SF NA ..... $2.10 ......... $3.06 $2.41 CV of Impmmm� None None Demo $16,500+0.72 _. None 0- Adj SP/SF _..._ $2. .10 ....... $3.78 .- _� 1 ..._, $2.41 Financing_ Mkt. Mkt. 0 _ Cash -0- .._ Cash -0- .. Adj. SP/S..... F _ m $2.10.A $3.78 _ ..x- $2.41 Date of Sale.._ 02/24/24 04/07/21 +0.32 06/14/21 +0.45 04/14/22 +0.07 Adj. SP/SF $2.42 $4.23 $2.48 Location Average Similar -0- Similar -0- Inferior +0.62 Adj. SP/SF..._ $2,4422 _ $4.23 .. $3.10 Size in SF 11,730 42,689+0.61 22,861 +0.42 .....-._... 22,781 _,. +0.31 ... Adj. SP/SF . _.�._.� $3. 03 $4.65 $3.41 Utility Shape Rectangular Rectangular Rectangular Rectangular Topography Level Level Level Level Terrain Open Open Open Mostly Open Utility services Full Full Full Full Frontage/Width 51' 150' -0.61 79' -0.93 104' -0.68 Access Coiner Interior +0.61 Corner Corner Zoning Commercial LI CA C o Noy �� - 0.45 None 0 .70 None -0.51 Indicated at d�Value ofl Subject � $2.58 $3 02 $2.22 Conditions of Sale and,.. Financing All of the sales were arm's length transactions and did not require an adjustment for conditions of sale. The sales were financed with cash or with bank financing and none of the sales were seller financed; thus, no adjustment was necessary. In sale 2, the buyers were reimbursed by the seller for PAT MURPHY & ASSOCIATES 15 the cost of an asbestos study. That reported amount was deducted prior to the comparison in the grid. Marl_cet,..Conditions The sales spanned a period of about 23 months, or almost two years, and the most recent sale occurred almost 12 months prior to the date of value. The overall level of interest and activity in the local real estate market increased from early to mid -2021 through mid -2022, at which point it seemed stabilize. Sales 1, 2 and 3 were adjusted at roughly 1 % per month to July 1, 2022, which was near the point of stabilization. This equated to about +15% for sale 1, +12% for sale 2 and +3% for sale 3. Sales 4 and 5 occurred after the estimated point of stabilization and were unadjusted. Item Subject Sale 4 Adj. _...-. Sale 5 Ad'. Grantor City of Parism� ...... n Clardy ma �. Murphy Grantee........NA .m_._ Glover Rodriguez Address 1045 N. Main 1418-32 Lamar 1600 S Church Sales Price � NA $88,900 $19,000 Sale Price/SF NA $2.44 $1.59 � ••--� Imp CV of Im � None N 0 None -0- Adj . $2.44 $1.59 Financing.-��..._-.... Mkt. Cash -0- Cash -0- Adj. SP/SF$2.44 $1.59 —Date Sale02/24124 0]/31/23 0- 03/01/23 -0- _ J SP/SF _.�._ ........_ $2 44 $1.59 _ Location Average Similar -0- Inferior +0.80 SP/SF$2 44 $2.39 Size in SF 11,730 36,460 +0.49 11,979 -0- Adj. SP/SF $2.93 $2.39 Utility Shape Rectangular Rectangular Rectangular Topography Level Level Level Terrain Open Mostly Open Open Utility services Full Full Full 80' -0.48 Frontage/Width 51' 138' -0.59 Access Corner Interior +0.29 Corner Zoning Commercial GR C Flood plain o 15/o No -..None _ 0.44 None..-�- u0.36 _IT. ndicated Value Indicated of Subject $2 19$1._ 1 55 ....._.� Location The subject had a location that was considered average and was about 10 blocks north of the downtown plaza. Sale 1 was about eight blocks north of the subject while sale 2 was about five blocks south. Both were considered to have similar appeal as the subject and they were unadjusted. Sale 4 was on the interior strip of Lamar; and it was also considered similar. Sale 3 had a side street location about nine blocks east of North Main on Clement Road. It was considered 25% inferior. Sale 5 was on South Church and it was considered 50% inferior, PAT MURPHY & ASSOCIATES 16 Size Size and unit price typically have an inverse relationship, that is, smaller tracts sell for more per square foot, when all other things are equal. Sale 5 was very similar in size and it was unadjusted. Conversely, sales 2 and 3 were about 94% larger than the subject, and each was adjusted +10%. Sale 4 was 210% larger and sale 1 was 264% larger than the subject. Thus, sale 4 was adjusted +20% and sale 1 was adjusted +25%. iWiLty This category included shape, topography, terrain, frontage/ street access, zoning, availability of utilities, presence of flood plain and the general suitability of a property to its highest and best use. The subject was a rectangular shaped, level, open, corner lot with Commercial zoning and access to all city utilities; however, it was extremely narrow (51' wide) and approximately 15% of the site was in the flood plain. All of the sales had generally superior shapes with at least 55% more width with some much wider than that. They were all adjusted -20% for lot width. The subject and all of the sales had full utilities. None of the sales had any flood plain while at least 15% of the subject was in the 100 year flood plain. All of the sales were adjusted -15% for that factor. The subject and sales 2, 3 and 5 were corner lots, which are generally considered superior to interior lots. Sales 2, 3 and 5 were unadjusted, but sale 1 was considered 20% inferior. Sale 4 was an interior lot but had frontage on a paved alley that formed its south (rear) line. It was adjusted +10%. The zoning varied from Light Industrial to General Retail to Central Area and Commercial, like the subject. An analysis of the otherwise adjusted values from these and other paired sales shows that the differences in these categories were not value -impacting, and no adjustments were necessary. Reconciliation of the. Sales, Coml anis. ol�Ijmach The sales had a raw price range without adjustments from $1.59 PSF to $3.06 PSF with a median at $2.41 PSF. Sale 5, the most recent and similar sized sale, had the lowest price per square foot. On the other hand, sale 2, which was just five blocks south of the subject, had the highest unit price. Qualitatively, all of the sales had superior utility in that they lacked any flood plain and all had a more useable width. After adjustments for the most significant differences in market conditions, location, size and utility features, the value range was not any tighter but it was higher than the raw price per square foot range as it varied from $1.55 PSF up to $3.02 PSF with a median of $2.22 PSF. Sale 5 was still the lowest; sale 2 was still the highest; and sale 3 was still the median. Sale 5 was similar in size and had generally similar utility features, except for the lack of flood plain; however, it had an inferior location directly opposite the growth pattern. Sale 4, the second most recent sale, had the second lowest value, which was just under the median. It was much larger and it was an interior lot but had frontage along an alley that formed its south line. It was also wider and lacked any flood plain. Sale 3, the median, was larger with an inferior location, but it had superior utility features. Sale 1 indicated an adjusted value of $2.58 PSF. It was the largest and most dated sale with generally superior utility features. It was purchased for a chain retail store, which could not be accommodated on the subject. Sale 2 had the highest adjusted value, and it was also a dated sale. It was larger with PAT MURPHY & ASSOCIATES 17 old improvements that were razed by the buyer, but it had. fairly similar utility other than it was not in the flood plain. Discarding the highest value, which was Just over $3.00 PS.Fand well above the raw and adjusted values for- all the other sales an(] discarding sale 5, the lowest value, left three sales that ranged .ftom $2,19PUto,'.-2.22to2,58 P SF with two in the center aro uknd $2,20 P,SIF, Considering the s u -t -)j ect7 s location and physical characteristics, most notably 'the SiZC, DUTOW width and flood plain, the center of the :range was given most weight. Consequently, the subject's eslitnatedrnark.et value frorn t1le sales c(.-.).mparison technique was about $2.25 PSF, or in round figure,,.->, $26,000 pri diction and Phial Value Estimate in this appraisal, the subject was valued using the sales comparison approach in vWlrnch five sales of sin.tilar sized tracts from the subject's neighborhood and competing neighborhoods in the city were compared to the subject on a price per square fc)ot basis, This approach, estimated the value of the fee simple estate al: $2°25 PSF from an overall range of raw sale prices that varied from about $1,59 PSF to $3.06 PST',. The sales were reliable and similar in potential highest and best use. The weakiiess in. the approach was the lack of recent sales of extremely naiTow lots in the North Main strip, Nevertheless, the sales comparison approach produced a reasonable value estimate that was within the raw range and. in the center if the adjusted range in unit values. Consequently, it was given :l=ull. weight, and our opirdon of the rnark-.et value of the .fee simple estate in the subJect under the extraordinary assumption previously discussed, and as of February 24, 2024, was TWENTY SIX THOUSAND DOLLARS ($26,000) PAT MURPHY & ASSOCIATES 18 CERTIFICATION We certify that, to the best of our knowledge and belief: — The statements of fact contained in this report are true and correct. -- The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are our personal, impartial, and unbiased professional analyses, opinions, and conclusions. — We have no present or prospective interest in the property that is the subject of this report and we have no personal interest or bias with respect to the parties involved. — We have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. — Our engagement in this assignment, was not contingent upon developing or reporting predetermined results. — Our compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. — The appraisal assignment was not based on a requested minimum valuation, a specific valuation, or predicated in any way on the approval of the loan. — The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics and the Standards of Professional Practice of the Appraisal Institute. — The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. — As of the date of this report, W. P. Murphy has completed the continuing education program for Designated Members of the Appraisal Institute. — As of the date of this report, Kristen Lewis, has completed the Standard and Ethics Education Requirements for Practicing Affiliates of the Appraisal Institute. — The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice and the requirements of the Code of Ethics of. the American Society of Farm Managers and Rural Appraisers. PAT MURPHY & ASSOCIATES 19 CERTIFICATION - continued — The use of this report is subject to the requirements of the American Society of Farm Managers and Rural Appraisers relating to review by their duly authorized representatives. — The American Society of Farm Managers and Rural Appraisers conducts a mandatory program of continuing education. W. P. Murphy is current with the requirements of the program. — The appraisers have made a personal inspection of the property that is the subject of this report. — No one provided significant real property appraisal assistance to the persons signing the report. — We have performed no services, as appraisers or in any other capacity, regarding the property that is the subject of this report within the three year period immediately preceding acceptance of this assignment. (--4 Date Date Kir *Lewis— TX-1320215-G OK- 10079 CGA PAT MURPHY & ASSOCIATES 20 ADDENDA Data use subject to license. © DeLorme. DeLorme Street Atlas USA® 2014. 1 MN(1.6-E) (o www.delorme.com l 1" = 1,600.0 R Data Zoom U-4 Looking west across North Main at the subject Looking south along North Main Street; subject on right Looking southwest across the northwest corner Photographs PAT MURPHY & ASSOCIATES Looking east along Santa Fe; subject on right Looking east across westenunost portion Looking north along V NW; subject on right Photographs PAT MURPHY & ASSOCIATES �.µ-wAetuxrr o:eD-rota r� Jr.� .•r rrw. wwr �a,,..w..a wusoc sex�.r c... a+w THE STMT, OF 'ITXAS, now All Men By Thae, Presents: County ads ..i»AMAft... i ITbst HUNT OIL COMPANY, a Delaware Corporation. doing business in the State of Texas, acting by and through George Cunyus its Senior Vice - President, duly authorized, of the County of Dallas . State of Texas foe and in oDusidmdon of the taco of - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - EIGHT THOUSAND TWO HUNDRED AND NO/100 ($8,200. 00) - - - - - - DOUARS, 8 to it, cash fa hand paid by CITY OF PARIS, a Municipal Corporation, the receipt of which is hereby 'acknowledged, i e a CL ry r` ,,� —• -gym 1•. o oNi o 0 pf)]7 2 1 mq: �n i y yam` A yb `C P3 � X have Gntnted, Sold and Conveyed, and by three pmemts do Grant, Sell and Convey unto the said CITY OF PARIS. a Municipal Corporation, of the County of Lamar , State of Texas aB that o anis tract or parcel of land situated in Lamar County, Texas, described as follows. to -wit; Situated within the corporate limits of the City of Paris. County of Lamar, and State of Texas, a part of the Larkin Rattan Survey, and being the same property conveyed Hunt Oil Company for James Sisson and wife, Maribelle Sisson; by Hardy Moore, Substitute Trustee, in deed dated August 6, 1953, re- corded in Book 404, page 211, Deed Records. Lamar County, Texas, described as follows: BEGINNING at the NE corner of a tract of land heretofore conveyed to Alice Hall, a stake in the WE line of North Main Street; THENCE North with the WB line of North Main Street 51 feet, a stake in the SB line of Santa Fe Street; THENCE West with the SB line of Santa Fe Street, 230 feet, a stake in the EB line of 1st Street N. W. formerly known as Wall Street or North 20th Street; THENCE South with the EB line of First Street Northwest 51 feet, a stake, i the NW corner of the Alice Hall lot; THENCE East with the NB line of said Alice Hall lot, 230 feet to the place of beginning. , i .I - 0I=DWO fACE437 Deed Record 530 Page 437 W� o o O LL co N O 0 O r II c r T 0 W J Q V N a 0 0 Lr) ..w. N Lo t1 N 0 LO G o U Lu a 1332l1S 595 . W _..... _. 5tiV- Z LjjN I W a 10 3LU N 3N 1S 1332i1S 4 Cr . U U E 38 d � � O 3 g $'E mm -I-, met w Ecco WZ9 Z WQ�"�S z I aac V Q A a C m @ hof xt�y� E CD g c LU F Q 75 E G E 30Ey z EE- Z'c U Q p o ' d u LL x a G �y c o C'4Z iSoo G O F W H a0 �. O of a W a' W a 10 3LU N 3N 1S 1332i1S 4 3N 3N 1332i1S 3 IU-) i W332l1S AN 1332!1 b�LO 'X L (o oLO 0 O 10 MN 1332l1S 1S1LO„ LO Lo to LO - to MN W O -N 6 Mr p ��_. 9 M -13Ndd SNIOf 1S 3 W 3MIS NI” N LU a'W tr r b p021E n � LL m0 p• Lu Hlb H19 pm H19 .L33a1 N co - mA C) W mgi fY _= N Wm N Q E 38 Nu F g 0 OCO < 0 O E 0 L g $'E mm -I-, met Ecco WZ9 Z WQ�"�S I aac aamg C m @ hof xt�y� E g c m75 75 E G E 30Ey EE- Z'c U -$s�Q _ [° =�o ... 0 LL 3S 13321 a0 �. O 3N 3N 1332i1S 3 IU-) i W332l1S AN 1332!1 b�LO 'X L (o oLO 0 O 10 MN 1332l1S 1S1LO„ LO Lo to LO - to MN W O -N 6 Mr p ��_. 9 M -13Ndd SNIOf 1S 3 W 3MIS NI” N LU a'W tr r b p021E n � LL m0 p• Lu Hlb H19 pm H19 .L33a1 N co a IUALIFICATION_SUNIMARY..FOR' W..P (P„ATiMURPHY Owner of Pat Murphy and Associates, Mr. Murphy has been an independent fee appraiser since 1977, appraising and managing residential, farm/ranch, and income producing properties in Texas, Kansas, and Oklahoma, with prior work experience in farming, ranching, building material, and residential/light commercial construction businesses. He has appraised for a wide variety of clients including government agencies, lending institutions, lawyers, title companies, insurance companies, and large corporations. In addition to his appraisal and consultation business, he also manages over 4,200 acres for mostly European owners, and resides on, and operates his own 1,100+ acre ranch outside of Paris in Lamar County, Texas, EDUCATION Mr. Murphy graduated from Paris High School in 1965 and from Texas A & M University with a Bachelor of Science degree in Agricultural Economics in 1969. Mr. Murphy has taken and successfully passed over 13 appraisal courses with formal examinations given by the American Institute of Real Estate Appraisers, Society of Real Estate Appraisers; National Association of Independent Fee Appraisers; the American Society of Farm Managers and Rural Appraisers; and the Appraisal Institute. In addition, he has taken numerous seminars from these same appraisal groups on a wide variety of subjects pertaining to property valuation. MEMBERSHIPS,,,,.CERTIFICATIONS,DESIGNATIONS State Certified General Real Estate Appraiser -Texas TX -1320215-G (Expires 03/31/25) State Certified General Real Estate Appraiser - Oklahoma OK -10079 CGA (Expires 12/31/24) Appraisal Institute - Member Appraisal Institute, (MAI), #9495 American Society of Fann Managers and Rural Appraisers - Accredited Rural Appraiser, (ARA), # 948 Appraisal Institute - Senior Residential Appraiser, (SRA) Former RM #1689 Texas Real Estate Commission - Broker 4274253 PROFESSTONa ACTIVITIES, Director of the Texas Chapter of the American Society of Farm Managers and Rural Appraisers, 1993 to 1995, Vice President - 1996, President Elect -1997, President - 1998 Member of the national Membership Development Committee of the American Society of Farm Managers and Rural Appraisers, 1994 through 1997 Member of the Regional Panel on Ethics and Counseling of the Appraisal Institute, 1992 to 1998 Co -developer and original course coordinator ofthe seminar "Appraising Rural Residential Properties" for the American Society of Farm Managers and Rural Appraisers Former Instructor for the American Society of Farm Managers and Rural Appraisers EXPERT TESTIMONY Mr. Murphy has testified as an expert witness regarding real estate valuation before various Federal, State, and County courts in Texas and federal court in North Dakota. Mr. Murphy holds the Accredited Rural Appraiser (ARA) designation which is awarded by the American Society of Farm Managers and Rural Appraisers to those members who have had years of experience, are technically trained, have passed a rigid examination and subscribe to a high code of ethics. PAT MURPHY & ASSOCIATES r e, r rF TEXAS APPRAISER LICENSING & CERTIFICATION 130APD Certified General Real Estate Appraiser Irk, a':, Appraiser: KrIlsten Murphy Lewis License #: TX 1380378 G License Expires: 10531/2024 Having provided satisfactory evidence of the qualifications required by the Texas Appraiser Licensing and Certification Act, Occupations Code, Chapter 11.03, authorization is granted to use this title: Certified General Real Estate Appraiser For additional information or to file a complaint please contact TALCB at www.talcb.texa.s.gov, Chelsea Buchholtz Commissioner ge EMI w Irl �1� �� user y� I ,,� itl� r _ • fi d, . d 'ir B YExAS APPRAISED' LICENSING C �� ���1rj cc-RYIFICATIOW BOAPO Appraiser: illi a l ky l�� I ion License #: � 132025 Gt t;icense xp 1.ire�s. 0 llI �O ;k V% Having Having provided satisfactory eI'VTdence dkhe q.jlifica�io.ns-r0g!red by the Texas Appraiser Licensing. ,nd Certfficato d' iton Act, Occ� upkions Code, Chapter 1103, authorizatia J;s;granted ttO lit Certified General Real Estate Apprais•ra>.: CQ5�- Chelsea Buchholtz For additional information or to file a complaint please contact TALCB commissioner at www.talcb.texas.gov, Item No. 10 TO: Mayor, Mayor Pro Tem, and City Council Robert G. Vine, Interim City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Adoption of policy banning TikTok and related social media applications from City owned or leased electronic devices DATE: December 9, 2024 BACKGROUND: On December 7, 2022, Governor Greg Abbott required all state agencies to ban the video -sharing application TikTok from all state-owned and state -issued devices and networks over the Chinese Communist Party's ability to use the application for surveilling Texans. Governor Abbott also directed the Texas Department of Public Safety (DPS) and the Texas Department of Information Resources (DIR) to develop a plan providing state agencies guidance on managing personal devices used to conduct state business. Following the issuance of the Governor's directive, the 88"' Texas Legislature passed �...__ e �_ , , which prohibits the use of covered applications on governmental entity devices, including devices owned or leased by municipalities. The statute provides exceptions for use in law enforcement operations and investigations and for developing or implement information security measures. STATUS OF ISSUE: The city's personnel manual contains Sec. 15.15 regarding social media usage. The draft policy attached to the attached resolution would, if approved, be placed in this section. The draft policy conforms with the statute and was drafted with assistance of a state -issued model policy. As noted, the city is required by law to adopt this policy. BUDGET: No impact. RECOMMENDATION: Move to approve a resolution adopting the addition to the city's social media policy banning the installation and use, with the cited exceptions, of TikTok and related social media applications on city owned or leased electronic devices. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS TO AMEND PERSONNEL MANUAL SECTION 15.15 ADDING STATE - MANDATED TIKTOK POLICY; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. WHEREAS, on December 7, 2022, Governor Greg Abbott required all state agencies to ban the video -sharing application TikTok from all state-owned and state -issued devices and networks over the Chinese Communist Party's ability to use the application for surveilling Texans; and WHEREAS, Governor Abbott also directed the Texas Department of Public Safety (DPS) and the Texas Department of Information Resources (DIR) to develop a plan providing state agencies guidance on managing personal devices used to conduct state business. WHEREAS, following the issuance of the Governor's directive, the 88th Texas Legislature passed Senate Bill 1893, which prohibits the use of covered applications on governmental entity devices, including devices owned or leased by municipalities; and WHEREAS, the City of Paris Personnel Policies and Procedures Sec. 15.15 deals with social media use by employees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That Section 15.01 of the City of Paris Personnel Policy and Procedures be amended to add the policy attached hereto as Exhibit A prohibiting the installation and use of TikTok and related social media applications on City owned or leased electronic devices, with exceptions for use in law enforcement operations or for developing or implementing information security measures, as required by law. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 26th day of February, 2024. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Exhibit A Proposed osed TikTok Policy - We can add this to the end of policy no. 15.15 (Social Media Policy) TIKTOK ANDv OTHER SOCIAL MEDIA APPLICATIONS PROHIBITED Purpose: On December 7, 2022, Governor Greg Abbott required all state agencies to ban the video -sharing application TikTok from all state-owned and state -issued devices and networks over the Chinese Communist Party's ability to use the application for surveilling Texans. Governor Abbott also directed the Texas Department of Public Safety (DPS) and the Texas Department of Information Resources (DIR) to develop a plan providing state agencies guidance on managing personal devices used to conduct state business. Following the issuance of the Governor's directive, the 88t" Texas Legislature passed which prohibits the use of covered applications on governmental entity devices, including devices owned or leased by municipalities. Cpvered Applications: A covered application is: The social media service TikTok or any successor application or service developed or provided by ByteDance Limited, or an entity owned by ByteDance Limited. A social media application or service specified by proclamation of the governor under Government Code Section 620.005 Covered Aplications on City -Owned or Leased Devices: Except where approved exceptions apply, the use or installation of covered applications is prohibited on all City -owned or -leased devices, including cell phones, tablets, desktop and laptop computers, and other internet capable devices. Covered applications installed on any such device as of November 20, 2024 must be removed immediately. Exce _)tions: „ Installation and use of a covered application on a City -owned or -leased device may be permitted to the extent necessary for the following purposes: • Law enforcement • Developing or implementing information security measures. Prior to downloading or using a covered application on a City -owned or -leased device for one of the excepted uses, users must use measures to mitigate risks to the security of City information during the use of the application. Employees should consult with their supervisors and the Information Technology (IT) department to develop such security measures, and documentation of the measures used must be filed with the City Secretary and approved by IT before use begins. Item No. 11 Memorandum TO: Mayor, Mayor Pro -Tem, & City Council Robert Vine, Interim City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and action on the Final Plat of the Dolfin Addition CB 229, Lots 1 and 2, Block A, LOAD: 17674, Located in the 1400 block of West Sherman Street. DATE: December 9, 2024 BACKGROUND The applicant requests approval of a Final plat to build a single-family structure. This was a non -platted City Lot and Block parcel. RECOMMENDATION Staff recommends approval of the Final plat. ! �is_uvn .M •p rJ Mc.�s Wei W D 0. uti Shy p 4 E� a5 Aa 1 w Y u Z ! �is_uvn .M •p rJ Mc.�s Wei W D 0. uti Shy p 4 E� a5 Aa 1 �{ Y u Z Ifl Jp 01 a Nit ®N JNaN eta " J Bg C gf gg3 F sI]&$E ` d it $ gaspsi®§yyyI �is_uvn .M •p rJ Mc.�s Wei 1 I I l-_ Me�m�orandu�m Agenda Item 12 TO: Mayor, Mayor Pro Tem and City Council Interim City Manager, Rob Vine FROM: Duke McGee, MCP Building Official, Asst. Director Community Development SUBJECT: Grant Administrative Services DATE: December 09, 2024 BACKGROUND On March 25, 2024, the City Council authorized the Building Department to issue an RFP for third party grant administrator services for the ultimate goal of seeking to improve the City's BCEGS rating and to receive Building Department Accreditation. City staff issued an RFP with publications on April 25, 2024 and May 2, 2024. City staff also e-mailed the Request for Proposal for Professional Management services packet to a total of eight vendors, which included small and minority business. A single proposal was received from GrantWorks. The Scoring Committee recommended the City move forward with GrantWorks as the third -party administrator. On May 13, 2024 the City approved a resolution authorizing GrantWorks as the City's Professional Service Provider for the Hazard Mitigation Assistance Program(s) funded through the Texas Division of Emergency Management (TDEM) and/or Texas Water Development Board (TWDB) with an agreement to be brought back to council at a later date. STATUS GrantWorks has provided all required documentation for the City's Professional Service Provider for the Hazard Mitigation Assistance Program BUDGET N/A RECOMMENDATION Approve the Hazard Mitigation Assistance Management Funding agreement. PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement ("AGREEMENT") effective this 17th day of October, 2024 ("Effective Date") is entered into by and between the City of Paris, Texas ("CLIENT"), located at 135 S.E. V Street, Paris, Texas 75460, and GrantWorks, Inc. ("CONSULTANT"), a Texas Corporation, located at 2201 Northland Drive, Austin, Texas 78756. (each a "Party" and collectively "Parties") All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. WHEREAS, CLIENT wishes to retain the CONSULTANT to provide professional consulting services ("SERVICES") as detailed in the solicitation document named Request for Proposal (RFP) for Management Professional Services, incorporated herein as EXHIBIT A; WHEREAS, CONSULTANT submitted a proposal to the CLIENT dated May 6, 2024 to provide said SERVICES, incorporated herein as EXHIBIT B; WHEREAS, CLIENT and CONSULTANT acknowledge and agree to abide and adhere to all pertinent local, state, and federal rules, regulations and statutes governing any potential awarded grant funding; NOW THEREFORE, in consideration of the mutual benefits and covenants contained herein, the partes agree as follows: 1. FEES, INVOICES AND PAYMENTS: The SERVICES will be performed by CONSULTANT and CLIENT will pay for said services in accordance with EXHIBIT C. Invoices will be submitted by CONSULTANT monthly, with payment due upon CLIENT'S receipt of invoice and in accordance with all applicable local or state prompt payment regulations. Payment shall be in U.S. Dollars. CLIENT shall be responsible for payment (without deduction or offset from the total invoice amount) of any and all sales, use, value added, gross receipts, franchise and like taxes, and tariffs and duties, and all disposal fees and taxes, levied against CONSULTANT or its employees by any government ortaxing authority. Should there be any dispute to any portion of an invoice, the undisputed portion shall be promptly paid. 2. PERIOD OF PERFORMANCE: The initial term of this AGREEMENT shall run from the Effective Date and shall expire after three (3) years. This AGREEMENT will be automatically renewed for two (2) twelve-month option year periods for a five (5) year total contract term unless prior to the renewal date either Party gives the other written notice of its intent to terminate the AGREEMENT. Should additional time be required to complete the Services, beyond five (5) years, a written extension request must be mutually agreed upon by and between CLIENT and CONSULTANT and shall be incorporated through written amendments into this AGREEMENT. 3. FEDERAL CLAUSE COMPLIANCE: The parties to this agreement shall comply with all federal, state, or local laws, rules, regulations, or ordinances as required including but not limited to those included in EXHIBIT A. 4. ORDER OF PRECEDENCE: In the event of a conflict in the AGREEMENT language and terms, the following order of precedence shall apply: a. AGREEMENT b. EXHIBIT A (Client Procurement Documents) Page 11 c. EXHIBIT C (Compensation) d. EXHIBIT B (Consultant Proposal) 5. CLIENT'S COOPERATION: To assist CONSULTANT in performing the SERVICES, CLIENT shall (i) provide CONSULTANT with relevant material, data, and information in its possession pertaining to the specific project or activity, (ii) consult with CONSULTANT when requested, (iii) permit CONSULTANT reasonable access to relevant CLIENT sites, (iv) ensure reasonable cooperation of CLIENT's employees in CONSULTANT's activities, and (v) notify and report to all regulatory agencies as required by such agencies. 6. CONFIDENTIALITY: "Confidential Information" shall include, whether oral, written, or visual, evidenced by document or by electronic storage media, and regardless of whether disclosed, furnished, or learned before or after the Effective Date, all confidential and/or proprietary information furnished by or on behalf of a Disclosing Party or affiliates, employees, contractors and personnel, herein known as "Representatives," or learned by the Receiving Party or its Representatives in connection with visits or discussions with the Disclosing Party or its Representatives, in connection with the Receiving Party's consideration of the SERVICES. The Receiving Party agrees to retain in strict confidence and not to disclose or reveal any Confidential Information of the Disclosing Party to any person or entity other than its Representatives who are directly participating in evaluation or consummation of the Purpose or who otherwise need to know the Confidential Information for purposes of evaluating or financing the SERVICES. The Receiving Party also agrees not to use the Confidential Information of the Disclosing Party for any objective other than in connection with the evaluation or consummation of the SERVICES. The Receiving Party shall inform each of its Representatives the proprietary nature of the Confidential Information, the applicability of the confidentiality and nonuse of this AGREEMENT and shall be bound by the terms and conditions of the AGREEMENT and responsible for, and liable to the Disclosing Party with respect to, any breach of this Agreement resulting from the acts or omissions of its Representatives. The Receiving Party shall exercise the same standard of care exercised in the protection of its own Confidential Information in safeguarding Confidential Information of the Disclosing Party against accidental or unauthorized use and will not be less than reasonable care. Confidential Information shall not be deemed to include information (a) in the public domain, (b) available to the Consultant outside of its service to the Client or other than from a person or entity known to Consultant to have breached a confidentiality obligation to the Client, (c) independently developed by Consultant without reference to the Confidential Information, or (d) known or available to Consultant as of the date of this AGREEMENT. Upon the request of the Disclosing Party, or after the expiration or termination of this AGREEMENT, whichever is sooner, the Receiving Party will cease use of Confidential Information received from the other party and destroy or return all Disclosing Party's Confidential Information and copies thereof in the Receiving Party's possession, except for anything that may be stored in back up media or other electronic data storage systems, latent data and metadata. The Receiving Party shall be permitted to retain one (1) copy for purposes of continued compliance with its document retention policies and applicable laws, rules, regulations, professional standards or guidelines, only, and in accordance with the confidentiality provisions of this AGREEMENT. The Receiving Party shall, to the extent practical and permitted by law, provide the Disclosing Party with immediate written notice of such demand or requirement for disclosure so that the Disclosing Party may object to Page 1 2 the disclosure and seek to protect its Confidential Information and/or waive compliance with the terms of this Agreement, at the Disclosing Party's expense. If a protective order or other remedy is not obtained, or the Disclosing Party waives compliance with the provisions hereof, the Receiving Party agrees to furnish only that portion of the Confidential Information that it reasonably determines, in consultation with its counsel, is legally required to be disclosed, and to exercise all commercially reasonable efforts to obtain assurance that confidential treatment will be accorded to the Confidential Information it discloses. Both Parties shall receive the other party's prior consent and cooperation before issuing a news release, public announcement, advertisement, or other form of publicity related to the SERVICES or this AGREEMENT. Notwithstanding the expiration of the other portions of this AGREEMENT, the obligations and provisions of this section shall continue for a period of three (3) years from the date of termination of this AGREEMENT. 7. RIGHT TO USE INFORMATION AND DOCUMENTS: CLIENT may use any final reports of findings, feasibility studies, engineering work or other work performed or prepared by CONSULTANT under this AGREEMENTfor its internal purposes in connection with the project and/or location indicated in the SERVICES for which such work was prepared. However, CONSULTANT reserves all other rights with respect to such documents and all other documents produced in performing the SERVICES subject to the federal grant agreement terms and conditions governing use of any such documents resulting from and being paid by the federal grant. 8. PATENTS AND INVENTIONS: CONSULTANT shall retain all rights and title to all patentable and unpatentable inventions including confidential know-how developed by CONSULTANT exclusive of the SERVICES. However, CONSULTANT hereby grants to CLIENT a royalty -free, nonexclusive, nonassignable license as to such inventions and know-how to use the same for CLIENT's business purposes. Information submitted to CLIENT by CONSULTANT hereunder is not intended nor shall such submission constitute inducement and/or contribution to infringe any patent(s) owned by a third party, and CONSULTANT specifically disclaims any liability therefore. It is acknowledged that this Section is void should the federal grant agreement for which CONSULTANT fees are paid stipulates that all such information including patent, copyright, confidential and related proprietary information becomes the property of the federal agency and/or may only be used and retained by the CLIENT as the Grantee. 9. DELAYS AND CHANGES IN CONDITIONS: If CONSULTANT is delayed or otherwise in any way hindered or impacted at any time in performing the SERVICES by (a) an act, failure to act, or neglect of CLIENT or CLIENT's employees or any third parties; (b) changes in the scope of the work; (c) unforeseen, differing, or changed circumstances or conditions, including differing site conditions, acts of force majeure (such as fires, floods, riots, and strikes); (d) changes in government acts or regulations; (e) delay authorized by CLIENT and agreed to by CONSULTANT; or (f) any other cause beyond the reasonable control of CONSULTANT, then 1) the time for completion of the SERVICES shall be extended based upon the impact of the delay, and 2) CONSULTANT may request an equitable compensation adjustment, if necessary, which will be negotiated in accordance with Exhibit C and be subject to the necessary and reasonable provisions of federal code 2 CFR Section 200. 10. INSURANCE: CONSULTANT is presently protected by Worker's Compensation Insurance as required by applicable law and by General Liability and Automobile Liability Insurance for bodily Page 13 injury and property damage. In addition, CONSULTANT shall secure, pay the premiums for, and maintain in full force and effect during the term of this AGREEMENT, and any extension(s) thereof, professional liability insurance in an amount covering the CONSULTANT's errors and omissions. Insurance certificates will be furnished to CLIENT on request. 11. WARRANTY: CONSULTANT is an independent contractor and CONSULTANT's SERVICES will be performed, findings obtained, and recommendations prepared in accordance with generally and currently accepted professional practices and standards governing recognized firms in the area engaged in similar work. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EITHER EXPRESSED OR IMPLIED. 12. CHANGES AND AMENDMENTS: The CLIENT may, from time to time, request changes in the scope of services of the CONSULTANT to be performed hereunder. Such changes, including any increase or decrease in the SERVICES or the amount of the CONSULTANT'S compensation, must be mutually agreed upon by and between the CLIENT and the CONSULTANT and shall be incorporated in written amendments to this AGREEMENT. If a change is requested, but the parties cannot agree on the specific terms of such change, the parties may mutually agree to terminate this AGREEMENT. Absent such agreement to terminate, the AGREEMENT will continue without the change. 13. INDEMNITIES: CONSULTANT shall defend, indemnify and hold harmless CLIENT from and against loss or damage to tangible property, or injury to persons, to the extent arising from the negligent acts or omissions or willful misconduct of CONSULTANT, its subcontractors, and their respective employees and agents acting in the course and scope of their employment. CLIENT shall defend, indemnify and save harmless CONSULTANT (including its parent, subsidiary, and affiliated companies and their officers, directors, employees, and agents) from and against, and any indemnity by CONSULTANT shall not apply to, loss, damage, injury or liability arising from the (i) acts or omissions of CLIENT, its contractors, and their respective subcontractors, employees and agents, or of third parties that result from CLIENT's gross negligence or willful misconduct; and (ii) any allegations that CONSULTANT is the owner, operator, manager, or person in charge of all or any portion of a site addressed by the services, or arranged for the treatment, transportation, or disposal of, or owned or possessed, or chose the treatment, transportation or disposal site for, any material with respect to which SERVICES are provided. 14. REMEDIES, SANCTIONS, PENALTIES: a. LIMITATION OF LIABILITY - CLIENT'S REMEDY FOR ANY ALLEGED BREACH OF WARRANTY BY CONSULTANT SHALL BE TO REQUIRE CONSULTANT TO CURE OR REPERFORM ANY DEFECTIVE SERVICES. IF CONSULTANT FAILS TO CURETHE DEFECTIVE SERVICES TO CLIENT'S REASONABLE SATISFACTION AND FOR OTHER INSTANCES OF DEFAULT UNDER THIS AGREEMENT, CONSULTANT'S LIABILITY AND CLIENT'S REMEDIES FOR ALL CAUSES OF ACTION ARISING HEREUNDER WHETHER BASED IN CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, OR ANY OTHER CAUSE OF ACTION, SHALL NOT EXCEED IN THE CUMULATIVE AGGREGATE (INCLUDING ANY INSURANCE PROCEEDS) WITH RESPECT TO ALL CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHATEVER MINIMUM AMOUNT MAY BE REQUIRED BY LAW OR, IF NONE, THE GREATER OF THE AMOUNT OF COMPENSATION FOR SUCH SERVICES.THE REMEDIES IN THIS AGREEMENT ARE CLIENT'S SOLE AND EXCLUSIVE REMEDIES. FURTHER, CONSULTANT SHALL HAVE NO LIABILITY FOR ANY ACTION INCLUDING DISCLOSURE OF INFORMATION WHERE IT BELIEVES IN Page 14 GOOD FAITH THAT SUCH ACTION IS REQUIRED BY PROFESSIONAL STANDARDS OF CONDUCT FOR THE PRESERVATION OF PUBLIC HEALTH, SAFETY OR WELFARE, OR BY LAW. CLIENT'S LIABILITY AND CONSULTANT'S REMEDIES FOR ALL CAUSES OF ACTION ARISING HEREUNDER WHETHER BASED IN CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, OR ANY OTHER CAUSE OF ACTION, SHALL NOT EXCEED IN THE CUMULATIVE AGGREGATE (INCLUDING ANY INSURANCE PROCEEDS) WITH RESPECT TO ALL CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHATEVER MINIMUM AMOUNT MAY BE REQUIRED BY LAW OR, IF NONE, THE AMOUNT OF COMPENSATION OWED CONSULTANT FOR SUCH SERVICES. b. CONSEQUENTIAL DAMAGES: FURTHER AND REGARDLESS OF ANY OTHER PROVISION HEREIN, CONSULTANT AND CLIENT SHALL NOT, RESPECTIVELY, BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY, INDIRECT, OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF PROFITS, DECLINE IN PROPERTY VALUE, REGULATORY AGENCY FINES, LOST PRODUCTION OR LOSS OF USE) INCURRED BY CONSULTANT OR CLIENT OR FOR WHICH CONSULTANT OR CLIENT MAY BE LIABLE TO ANY THIRD PARTY OCCASIONED BY THE SERVICES OR BY APPLICATION OR USE OF REPORTS OR OTHER WORK PERFORMED HEREUNDER. 15. GOVERNING LAWS: The validity, construction, scope and performance of this Agreement shall be governed by and construed in accordance with the laws of the State of Texas, except as otherwise provided herein. Each of the Parties hereby irrevocably waives all right to trial by jury in any action, proceeding, or counterclaim relating to this Agreement (whether in contract, statute, tort (including, without limitation, negligence) or otherwise). 16. TERMINATION: Either Party may terminate this AGREEMENT for convenience or cause upon thirty (30) days written notice to the other Party. Either Party may terminate this AGREEMENT in the event of a material breach by the other Party; provided that the non -breaching Party provides written notice specifying the nature of the breach and allowing no less than thirty (30) days for the breaching Party to remedy the breach. If the breach is not remedied within this time, the non - breaching Party may terminate the AGREEMENT. Upon termination, CLIENT shall pay CONSULTANT for all SERVICES accepted by CLIENT that were performed hereunder up to the date of such termination. In addition, if CLIENT terminates for convenience, without cause, CLIENT shall pay CONSULTANT all reasonable costs and expenses incurred by CONSULTANT in effecting the termination, including, but not limited to non -cancelable commitments and demobilization costs. 17. ASSIGNMENT: Neither CONSULTANT nor CLIENT shall assign any right or delegate any duty under this AGREEMENT without the prior written consent of the other, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, the SERVICES may be performed by any subsidiary or affiliate of GrantWorks, Inc., upon such entity's written consent to the terms of this AGREEMENT and, CONSULTANT may, upon notice to CLIENT, assign, pledge or otherwise hypothecate the cash proceeds and accounts receivable resulting from the performance of any SERVICES or sale of any goods pursuant to this AGREEMENT. 18. RECORDS AND AUDITS: During the term of this AGREEMENT, the CONSULTANT shall assist the CLIENT in maintaining fiscal records and supporting documentation for all expenditures of funds made under the AGREEMENT. CLIENT shall retain such records, and any supporting documentation, for the greater of three years from closeout of the AGREEMENT or the period required by other applicable laws and regulations. Page 15 19. MISCELLANEOUS: a. ENTIRE AGREEMENT, PRECEDENCE, ACCEPTANCE MODIFICATIONS: The terms and conditions set forth herein constitute the entire understanding of the Parties relating to the provisions of the SERVICES by CONSULTANT to the CLIENT. All previous proposals, offers, and other communications relative to the provisions of these SERVICES by CONSULTANT, oral or written, are hereby superseded, except to the extent that they have been expressly incorporated by reference herein. In the event of conflict, the pages of this AGREEMENT shall govern. CLIENT may accept these terms and conditions by execution of this AGREEMENT or by authorizing CONSULTANT to begin work. Any modifications or revision of any provisions hereof or any additional provisions contained in any purchase order, acknowledgement or other document issued by the CLIENT is hereby expressly objected to by CONSULTANT and shall not operate to modify the AGREEMENT except where such action by the CLIENT is the result of a requirement from the federal agency Grantor in which CLIENT must give CONSULTANT thirty (30) days written notice prior to such modification or revision with such written notice including proof of the federal agency Grantor requirement. b. PERSONNEL: The CONSULTANT represents it has or will secure at its own expense; all personnel required in performing the services under this AGREEMENT. Such personnel shall not be employees of or have any contractual relationship with the CLIENT. The CONSULTANT may subcontract any of the work or services covered by this AGREEMENT, provided that (a) any subcontracted work or services must be the subject of a written approval, written contract, or agreement, (b) the CONSULTANT shall be responsible to CLIENT for the acts or omissions of any such subcontractor, and (c) such subcontractors shall be subject to the requirements of the program. c. REPORTS AND INFORMATION: The CONSULTANT, at such times and in such forms as the CLIENT may reasonably require, shall furnish the CLIENT periodic reports as it may request pertaining to the work or services undertaken pursuant to this AGREEMENT, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this AGREEMENT. d. DISPUTES, ATTORNEY FEES: Any dispute regarding this AGREEMENT or the SERVICES shall be resolved first by exchange of documents by senior management of the parties, who may be assisted by counsel. Any thereafter unresolved disputes shall be litigated in the state whose law governs. In the event that litigation is instituted between the parties to this AGREEMENT with regard to any matter arising pursuant to this AGREEMENT or the transactions contemplated under this AGREEMENT, the default rule is that each party pays its own costs. e. WAIVER OF TERMS AND CONDITIONS: The failure of CONSULTANT or CLIENT in any one or more instances to enforce one or more of the terms or conditions of this AGREEMENT or to exercise any right or privilege in the AGREEMENT or the waiver by CONSULTANT or CLIENT of any breach of the terms or conditions of this AGREEMENT shall not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same shall continue and remain in force and effect as if no such failure to enforce had occurred. f. NOTICES: Any notices required hereunder may be sent by courier service (e.g. FedEx), orally confirmed telecopy (fax) or orally confirmed email to the addresses set forth below. Page 16 g. SEVERABILITY AND SURVIVAL: Each provision of this AGREEMENT is severable from the others. Should any provision of this AGREEMENT be found invalid or unenforceable, such provision shall be ineffective only to the extent required by law, without invalidating the remainder of such provision or the remainder of this AGREEMENT. Further, to the extent permitted by law, any provision found invalid or unenforceable shall be deemed automatically redrawn to the extent necessary to render it valid and enforceable consistent with the Parties' intent. The terms and conditions set forth herein shall survive the termination of this AGREEMENT. CLIENT and CONSULTANT agree to the foregoing and have caused this AGREEMENT to be executed by their duly authorized representatives as of the date set forth below. CLIENT City of Paris, Texas By (Sign): Print Name: Title: Address: Phone: Fax: E-mail: GrantWorks, Inc. By (Sign):_ Print Name: Title: Address: Phone: Fax: E-mail: Page 17 EXHIBITA CLIENT PROCUREMENT Page 18 EXHIBIT B CONSULTANT PROPOSAL Page 19 EXHIBIT C COMPENSATION 4.1 Cost of Seivices 4.1.1 Mitigation 1)rioiects - Q�n'istrtictlllion Figuii1 shoiivs Giraryl Works fee schiediule, Wis, wW ad 'jt ust hiiar grain grt adiri*k*fstrafion lees it project' co�sts vary frorn the owrgiiriial estirnale based on tire The sdhedule st'wwn in Figure, 'I"he proposed pii'e awar(J fees in Figure 11 are esUiiUlIshed basei:1 iDn the complexhy of ea typii? arid may iesult in either a non-plhase rrii, plhaseid projeCt kftigafiW COrISU'U(Ii,101111 or drautaffe prol- ect!s inay be submftte(J undei orw aplAii.-z! tion fi�w rJesign and construction; however, they may be awaui leSIV as i3l'iase I railer Illrllhase 2 I)irojects, Flost.,ayrauJ fiees w!U be ams as on Ilfhe 6l)lIigaterJ arnioirtinks Undier Phase "I and Rhase 2 of these projects Fees §li(:�liwwri do, riot it wk0p ccmts l , services that rrmst be f R in tisl red t)V a tltmirdpw ly j.wiofessioinal,l h cluid - ing Iiiiia not lmmyifted tij, an accountaii"it, q)pii'a'mser, archaleolcigist, airchiteck, attorney, audiRn, bilologist, or other naltunil sclet'Rist, lerigineer, histcwii'ic ;wreservafionlst,' or surveyor. FWure 'If- FSchie*Afe HIMEM Diakiag�-'� I'larmiStudles ........... ­ ....... giaint and inatch arnouils ........... . . 1)ubk I giaird and inatch aiinouirts, (.)utreiach .... .. ..... I'll .......... .......... Generataii s $3,500 $500 irt uilPwl iriatich arriourits 13CA .... . . - — --------- . ....... ..... ..... Warnfiiig Sfiens '5A,000 ............. ryt arid n iatdi iii aRnouints Mitigation Constr uct�uoiii & Di znlnagea ...... — ----- - ... . . . . . ....... . ..... ----- - - ---- — -- . ................ Under S500,000 0100 1u $3,500 13(�: ........... . . ............ aaouii as of guaritand match ir . ........ $500,000 to $2 mflfion $8,1000 $3,1500 5%, o,f gmint aird walch arimuints . . . . ......... ..... —.. . .......... Ovei $2 ralillhon $10,0W $3,,500 BCA 5% of giant arul irmotch aiiinouiiiits ..... .. .. ------ . .... RA�)Oin .... ....... $,4500 $3,11500 SCA .... 5% v,,A giant and match airinounts [-sale Studmim,�eAcq,Lii:sliit,iom,iii/Demohtiogif 899 pe� structure S%cilfg�ai�itanrlmatici"�aiRio�ihiiiiiits Jvmuatiowl and Reconstriuliftlan -- - ------- — -- 41 11 Pre -Award Costs Psoposeld 1:)iie-award fees are set hi Willi post�swwdrd services arid are o6lyappficable Qo exectited contracts, induidinig pie aind posli-wilmrid servik:es,, Pre-awardservicies include cornlllAetfirig the prefindriary, Erivli�iii,"oniiii"iiio,-,iiittaI and I listoric 13iieserva'lm on Review (Cl qi)). Ani engineer wfl coiirnq��wIete the III :l 11) Reviews cmder post-awaid ser%iiices, rf applicdt)lie. GrainlWusks wflll biflpip-award Sen,41011,?S feeS LJJ)0111 grant apl!)ficafloiii subnflsskriii tul tlt�me State, GranlWarks Wfll as§mst the City of Parts iin requesflng ieiiinbursenient of the pre -award services fee frorn the State it the project is funded, t�ioug�h r6imbumevnent cainnolt be giijaranteed. VYIP will not charge post-awdrd fees uiiiiless a grant ampard 1iis inade to the Ct�If kh4:,:m applicatioin is riot selected for fuiading in this Igraint,wewfli resubmill. ft in thie next avaflable fundiiiig i�)pporturiftV at no charge,, Any addRional subriil'm';R'101ns of pireivi- ous profeicit wfll 'bre $11,1000 per appkatiOn, Page 110 411.2 Post-Awaid Costs GrarMcirks i Ulll postaward services fees iciin the h0t,liiiyrafe sdiedide in Figure 12 as "I'll �rmn is completed bi:3seld IM 11�he project lyj!��ie aind c:oirespimOlng scope cif servii:'es,' IiAle may, also bill extraordinary and imitexpecled services oil,itside, the slandard scope o,f services as additional servkes with the sailie I'liciurly tablia-Addifioi tat siMvIc!es MH Illbe pedorawd Wow- ing i3j�)pn�nnll by traith GrantAil'ii)rks and 1he City Theise additional senkes niaV include but am nol Ifirikedto airnenildrill ter It pioc(?sswii'ig, irilormM enwronmental IeWeMir, f0i(:e aCOINMII docurnentafior i i at)(��J extenshee mat property acqutsiflon (finiflaking LIRA i equhernents, ccwrdinafing appiAlsals andsuiveys, fifingdocr"nents, etc!,). Gantftrks covers fcies assiixaied with blvilrightsKaiii, liousfing adveilliseivionts, filial piablk� I'maring, and �nftial enviiionimilental rei senfices, Figure 12: 1 lourly Rate Schedule As pailt of the pmcurernenl, prociess, adi vim, iistratoiis must cfisc�ose al'Id i:ertihp the proffl, perco::hWitage foi professional urn crinis senilclis costs o1wrer $50,(,100, picifil is 61% of the above -irefef ell! IiCeil�l ls�e based on the mq!Dany's,2019 gross ri,wenue and net profit. 4:11 3 Rehy'libursemei'lit Efigh:sfity, I IM(N)I� BIZIliC, and FN IA ;m"ogranis arleeflg�:ble tor reirnbursement 4:11100% fedei dl 1w,lindlirig birsed on azti,u dl i linicii,liiried, qp to 5% of O'lle Tietal I IMGP amird arimmint, I`iirovison Sil:?ction 1215 opthe D&I)strii, Reccwivery Relcirryi Act oil 2018. Managenient cosits in excess 01 the 5% wdl out iA: pocket expenses and wifli not be Oible gfDIl Rehribiinserrierit unliess appri)vii::I:,id as �!)aii t �of the rioin 4ederM iii,natich by FEMA, 4:1 r Wtigation I)rqieu'�Is , Pii'q:ieii''ty Acqii fls�trori/Structure rnolfflon,11, ElevatfiDill, Reconstructliori 5NNuld the i of I)aris decide to pursue funding fim, j3rcqm�y acqUisiflon, s1ii,ucture deiumofilicwiii, levet n, andlor n?consitruction, Grantliblorks is happy to negofii:ite thi? i and scope ()I semirices before t'hle final sele(Aioii iii based <m the nunflcier ol: houselicilds S,e! ,ii ved Page 1 11 STRUCTI WE ELEVATION mil, Pre-Awaiii!�,d Semces- $899* per Sh luctum so Post,Award Mariagement Service&� 5% of tlu� '!, Itotal oi'iuiect cost, "I lie 5% managle rrient farm m, mllwJe the cczt of jxi'e-awald seii,ii tcw develop giii aint apphications an o �S ClOvered at 1001% Ibr HAGF) 'AdditiondIV, them Nimsa peiii, parcel fir e 13196 foiu' Reins outsiide project maniagement, siuch as jj�moperty veriftication, sumo >plem4:?nta� propefty nianagement, pi,opeily firancialexamfinaflons, mfliestcmie mq:iectioris, assist ii*rii"ecfive actilon imp�emniaii"itation,inonitodmIJ and tepii�m'ling, 41suiiznoL'" lid:::Iising' i11,111' is lsm t ol the pr9ject cost arid is covc, ted at 75%. PROFIER"I'le ACQUISITION ANID STRU(M 1111;H�11111 I)EMOLITION Pre -Award Servicii::!!s., $899' "Iur.Structure IN!ist Alwyard IAariageii''riteiiit Services: 5% of the total pio�ect cost,, I he 5% manage�,,meud fee, MR in� clude the cost of pile-awai d servkies to i1evelop graiii iiit aplAications and is covei�ed at1100% fbiii,° IN Additfiimiafly, there is a per parcelfee of 3% kii, a(lditional mIerrrs outside piii mwje( uinaiiiiagemen1l, Such its J)''I'0111'Perly mYlaii'iagemeint, propeiiIyfinancial examinalions, rnflestoiiie inspections, assist o.!ovrective action impleiint!'ritaUon, 17101111100111,111itg aind repoiling, windstorinverificalion, irmimance Ekilsiling, (?tC " 'I hIls is part of tl'ie project (mt and is covel'ied at'759ti. The f6ierally qplllsroved j: rioposd� fOrmat used by the ('�3ty of Rallis Ms us clearly piolvide ("ir value aintl experfisle minim grant niianagernint services wcot hinmilflj�)Ie ageincle��,; ancl piogirams,, Tlv�,'u cflteiiia provkled in IN!I Ur IZFPI With sq:0.dilig cionsidi!� ii'atk,)n Include thei Following'. to, Expeideiiice 4140 its) so Work Flerfoiiiinance (30 I�waiints') * Capaii�°Jty t�ii) Peiii� (bi in (10 points) 0' Cosit Pr L�2 112229�ni�l Total (100 points) A�Vwhh all l��mqrrmaak, the most. is oiiwi factoii, to be ccvns'mii�,Jc-m'ed, ("U' l'' fm contains the k?veil ofsifatfirvg neecot_ mid to cfm?Hver d w services �atlllifimi�e Niru the cou Aract, 4.2 Affirrviative Action (';i1ardworlics t�weii'forriins aflI services on oiefti:iff of lo( al' goveInIn(iias vifflJmut mgard tin. iacci, national o6ghl, 10figi011, C011011 SeX, age, MmMM status, or disi0flity 4.3 EqUal Ernploymierit Opportunity Gii'anfflorks (Joes not disc rh ni nate li eiinOki�wment ol.ilsortunifies and comj:Aios with alb fiederal, stale, anii°�f loc:W Illaws. Page 1 12 Request for Proposal (RFP) for Management Professional Services - Cover Letter April 25, 2024 Re: Proposed Hazard Mitigation Assistance (HMA) Management Funding Dear Service Providers: Attached is a copy of the City of Paris' Requestfor Proposalsfor and i��ost q arr! mai„n dement services for hazard mitigation contract(s), if awarded, from the Texas Division of Emergency Management (IDEM), Texas Water Development Board (TWDB) or other funding sources. The City of Paris is considering applying for funding of eligible activities under the following programs: o Hazard Mitigation Grant Program (HMGP) o Building Resilient Infrastructure and Communities Grant Program (BRIC) o Flood Mitigation Assistance Grant Program (FMA) o Other mitigation funding sources used in conjunction with the programs above Multiple contracts may be awarded as a result of this solicitation. The submission requirements -for this proposal are included on the attached Requestfor Proposal (RFP) form. Please submit a proposal of services and statement of qualifications to: Robert Viae Deputy City _Manage r 135 S.E 151 Std;, Paris„ITigas 75460 or P &.,,,Box 9037Prrris,_Txasww7"461 Email address:rvne paristexas,,gmov The deadline for submission of proposals is no later than 2:00 p.m. on May 6, 2024. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. The City of Paris reserves the right to negotiate with any and all service providers submitting timely proposals. The City of Paris is an Affirmative Action/Equal Opportunity Employer, Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. SmcerelW Roiert Vine, Deputy City Manager RFP for Management Services The City of Paris is seeking proposals from competent service provider(s) to assist with pre -award and post -award management in support of eligible mitigation activities (see Section II) if funded under one or more of the following programs: o Hazard Mitigation Grant Program (HMGP) o Building Resilient Infrastructure and Communities Grant Program (ERIC) o Flood Mitigation Assistance Grant Program (FMA) o Other related mitigation funding sources, if not separately procured The following outlines the request for proposals. Note, "application" and "award" in this RFP refer to a subapplication submitted to the funding agency and a subaward granted by the funding agency. Any work done prior to the award of a Management Services Agreement is considered "at risk" and Entity is under no obligation to fund or pay for such work. 1. Scone of Work–The service provider(s) is to provide application and contract -related management services including but not limited to the following areas: a. Mitigation Projects—Construction (other than Property Acquisition/Structure Demolition, Structure Elevation, and Reconstruction) Pre -Award* --(se rvic es associated with developing and requesting funding assistance), including: • Application Development assistance including Scope of Work (SOW), budget, and schedule • Coordinate Responses to funding agency requests for information (RFI) • Provide assistance regarding feasibility and effectiveness • Advise engineer and/or local staff with Benefit Cost Analysis (BCA) development • Gather preliminary Environmental and Historic Preservation Review (EHP) data • Workshops and meetings related to the development and submission of the application • Public outreach, if applicable (e.g. advertising, public meetings) • Such other work as may reasonably be associated with pre -award support of Mitigation Projects Mwa,nmaemsn„Actiytie,s-(services associated with administering funding assistance), including but not limited to: • Record keeping and financial management • Geocoding mitigation projects identified for further review by funding agency • Delivery of technical assistance (e.g., plan reviews, BCA reviews, EHP data gathering, appraisal coordination, outreach, training) to support the implementation of mitigation activities • Managing awards (e.g., quarterly reporting, reimbursement requests, closeout) • Technical monitoring (e.g., site visits, technical meetings) • Project Monitoring: monitor and evaluate the progressof the mitigation activity in accordance with the approved SOW and budget, administrative requirements of 2 CFR Part 200, applicable State requirements • Such other work as may reasonably be associated with Management Activities in support of Mitigation Projects • Project closeout in accordance with 2 CFR Sections 200.344. The project file should document that: o The approved SOW was fully implemented o All obligated funds were liquidated and in a manner consistent with the approved SOW o All EHP compliance grant conditions were implemented and documented as required o The projectwas implemented in a manner consistent with the Federal award orsubaward agreement o The pass-through entity submitted the required quarterly financial and performance reports o The Federal award and subaward were closed out in accordance with the provisions outlined in Part VI, E and F (subaward and Federal award closeout) *Pre -Award costs to bereimbursed by FEMA must havebeen incurred after the date of declaration (HMGP) orgrant opening announcement. (BRiC) and FMA pre -award costs directly related to developing the ERIC grant Application orsubopplication that are incurred prior to the date of the grant award are allowed subject to FEMA approval of time of award. All programs - Pre -award management costs count towards the limit for subrecipient management costs. Pre -award costs must be identified as separate line items in the cost estimate of the application. Costs associated with implementation of the activity 2 but incurred prior to Federal award or final approval are not eligible. if an award is not made, Pre-aword costs will not be reimbursed by FEMA. Pre -award costs are reimbursed when the project is approved and funded. Note, Projects with specialized or complex technical information such as a drainage project may include two phases. Phase 1 will be for developing Hydrologic and Hydraulics Studies, feasibility studies, final engineering design and other technical studies. After Phase 1 deliverables have been developed and analyzed, a new BCA will be performed and any necessary changes will be made in the Scope of Work and Budget When Phase 1 deliverables have been approved by TDEM and FEMA, the balance of Management Activities outlined above will be followed. b. Mitigation Projects—Property Acquisition/Structure Demolition, Structure Elevation, and Reconstruction Pre -Award*— (services associated with developing and requesting funding assistance) The service provider(s) will be responsible for meeting the requirements and timeframes in 44 CFR Section 80.13 and for providing the information that is necessary for the Entity, State, and FEMA to determine the eligibility of the project as described in the subapplication requirements. The subapplication must contain propertyand project information, including the project description and Environmental Planning and Historic Preservation (EHP) information. FEMA may request additional information after the subapplication has been submitted to ensure that all necessary information is received. Services include: • Application Development and Submission — basic project information gathering (identifying latitude/longitude for each location, obtaining signed Voluntary Participation Agreement (VPA) forms, obtaining signed Duplication of Benefits Affidavit, photos for each location from all four sides, photos of outbuildings ofpropertiesto be acquired, maps for each location); hazard information gathering; property inventory; alternative solution developments basic property appraisal determinations; developing project scope of work, cost estimates and schedules • Act as liaison between State, FEMA, contractors and project engineer • Provide advice regarding feasibility and effectiveness • Conduct a Benefit -Cost Analysis (BCA)* * or cost effectiveness review • Gather preliminary Environmental and Historic Preservation Review (EHP) data • Workshops and meetings related to the development and submission of the application • Public outreach (e.g. advertising, neighborhood meetings, household meetings, virtual meetings) • Initial structure elevation for elevations and reconstructions • Such other work as may reasonably be associated with pre -award support of Mitigation Projects Management Activities — (services associated with administering funding assistance), including but not limited to: • Coordinate title clearance • Coordinate and document the Statement of Voluntary Participation • Coordinate Final Mitigation Offer: inform each property owner in writing of the market value (pre -event or current) of the property and the method used to determine the final Mitigation Offer. • Verify that all required subaward activities have been accomplished in accordance with all programmatic guidance and proper grants management practices and 44 CFR Section 80.21, that all properties identified in the subapplication have been acquired, and that the Model Deed Restriction language was recorded with each corresponding deed. • The successful respondent(s) shall provide the following property information: o A photograph of the property site after project implementation o A copy of the recorded deed and attached deed restrictions for each property o Latitude and longitude coordinates of the property, if not already gathered under the Pre -Award activity A signed Statement of Voluntary Participation from the owner of each property identified in the subaward SOW (refer to Addendum Part A.6.5.1- Hazard Mitigation Assistance Guidance Addendum), if not already gathered under the Pre -Award activity For each property identified in the FEMA Repetitive Loss database, a completed FEMA Form AW -501 documenting the completion of mitigation on the repetitive loss property is required. Final Elevation Certificate for elevations and reconstructions Record keeping and financial management Geocoding mitigation projects identified for further review by FEMA • Delivery of technical assistance (e.g., plan reviews, BCA development, if applicable", EHP data gathering, appraisal coordination, planning workshops, training) to support the implementation of mitigation activities • Managing awards (e.g., quarterly reporting, reimbursement requests, closeout) • Technical monitoring (e.g., site visits, technical meetings) • Post -Award public outreach • Project closeout • Such other work as may reasonably be associated with Management Activities in support of Mitigation Projects *Pre -Award costs to be reimbursed by FEMA must have been incurred after the dote of declaration (HMGP) or grant opening announcement. (BRIC) and FMA pre -award costs directly related to developing the BRIC grant application or subapplication that are incurred prior to the date of the grant award are allowedsubject to FEMA approval at time of award. Pre -award costs must be identified as separate True items in the cost estimate of the application. Costs associated with implementation of the activity but incurred prior to Federal award or final approval are not eligible. if an award is not made, Pre -award costs will not be reimbursed by FEMA. Pre -award costs may be reimbursed when the project is approved and funded. *"For the purposes of this RFP, assume all parcels ore located within the Special Flood Hazard Area (SFHA) and/or come under the threshold amounts of $323,000foracquisitions and $205,000 far elevations and are deemed cost-effective. 2. Eligible Activities by program Services under this RFP may include any or all of the following activities: ELIGIBLE ACTIVITIES PROPERTY ACQUISITION AND STRUCTURE DEMOLITION PROPERTY ACQUISITION AND STRUCTURE RELOCATION STRUCTURE ELEVATION MITIGATION RECONSTRUCTION DRY FLOODPROOFING OF HISTORIC RESIDENTIAL STRUCTURES DRY FLOODPROOFING OF NON-RESIDENTIAL STRUCTURES GENERATORS LOCALIZED FLOOD RISK REDUCTION PROJECTS NON -LOCALIZED FLOOD RISK REDUCTION PROJECTS STRUCTURAL RETROFITTING OF EXISTING BUILDINGS NON-STRUCTURAL RETROFITTING OF EXISTING BUILDINGS AND FACILITIES SAFE ROOM CONSTRUCTION 11 HMGP BRIC FMA J V V V V V V J J V V V J V V V V J V V V V J V V v V V V V V V V ELIGIBLE ACnvmES HMGP BRIC FMA WIND RETROFIT FOR ONE- AND TWO-FAMILY RESIDENCES V V INFRASTRUCTURE RETROFIT V V SOIL STABILIZATION V V V WILDFIRE MITIGATION V Y POST-DISASTER CODE ENFORCEMENT V V ADVANCE ASSISTANCE V V S PERCENT INITIATIVE PROJECTS* V V AQUIFER AND STORAGE RECOVERY** V V V FLOOD DIVERSION AND STORAGE** V V V FLOODPLAIN AND STREAM RESTORATION** V V V GREEN INFRASTRUCTURE*" V V V 3. Statement of Qualifications -The City of Paris is seeking to contract with well-qualified service provide r(s)experienced in grants/contracts application and management. Please provide the following information: + A brief history of the proposing entity, including general background, knowledge of and experience working with relevant agencies • Related experience in applying for and managing federally -funded construction projects. • A description of work performance and experience with mitigation programs including HMGP, ERIC, and/or FMA including a list of at least three referencesfrom past local government, private non-profit, or Tribal client • A description of the service provider's capacity to perform the requested scope of work as well as resumes of all employees who will or may be assigned to provide services if your firm is awarded a contract through this solicitation. A statement substantiating the service provider's resources and the ability to carry out the scope of work requested in a timely manner. 4. Proposed Cost of Services - Services under this RFP may include any or all of the eligible activities listed in Section II. In order to establish a basis for cost comparison, provide a firm fixed-price cost proposal for each of the currently proposed project(s) described below. Cost proposals must be submitted using the table below and will be evaluated against each other, relative to the initial project cost estimates. Cost proposals should include any additional services required to implement the currently proposed project(s) described below. The proposal must include all costs that are necessary to successfully complete these activities. The City of Paris will consider dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises. Contract pricing for services under 5 this RFP will be adjusted if final project cost estimates differ from the current estimate. Please note that the lowest/best bid will not be used as the sole basis for entering into this contract. Profit (either %/ actual cost) must be identified and negotiated as a separate element of the price of the contract. To comply, the respondent must disclose and certify in its proposal the percentage of profit being used. Currently Proposed Projects �,., ....�.vm., . To be completed by Service To be �,M..,.... ....com(ebytheo'City of.mP._a.rv_i.s.a., �.....�..., .....�..�.N.,..�...Pro der..: - Pro osed Pre- _Pr..o..p.o.,,.,seHFqd� .Post - Project ADescription sire tofukud►mofec Award Cast cost.. ($) .�v.........�......... .:��......�.........,�,, .....a...���...r....,..�,..�.,.,......��..����„mm ,�,.e.e... ��»»..... ........_ �UW�Ilmlml. m I�iW�IGI�M W. Percentage of Profit:­...w�............_ (please indicate if profit varies by Project Activity) 5. Eyj„atipnCritera The proposal received will be evaluated and ranked according to the following criteria and using the rating sheet enclosed: 6. Submission Reauirements Statement of Conflicts of Interest (if any) the service provider or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that City of Paris may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable. System for Award Management. Service Providers must have an active registration in the System for Award Management (httos://www.sam.gov/SAM/). Service provider and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management (www.SAM.gov). Enclose a printout of the search results that mclude,s,„.he record date. This clearance information should be included in the service provider's Proposal. Tl ,e lear nce �n the Servir Provider's pr q al must be re -v rifie pKior,to award. Federal awarding agencies may relaxthe timing of the requirementfor active SAM registration at time of allocation in orderto expeditiously issue funding. At the time of award, the requirements of 2 CFR § 200.206, Federal awarding agency review of risk posed by recipients, continue to apply. Form Cl% (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeksto enter into a contract with a local government entity disclose in the Questionnaire Form CIQ RI the vendor or person's employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFP and must be submitted with the response. Certification Regarding Lobbying (enclosed). Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFP and must be submitted with the response. Form 1295, (enclosed). Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the Commissioners Court will require the completion of Form 1295 "Certificate of Interested Parties" pursuant to Government Code § 2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission. Form 1295 is included in this RFP for your information. Required Contract Provisions. Applicable provisions (enclosed) must be included in all contracts executed as a result of this RFP. GG ntra"tm with H,IJB small and minfil,;,„„!,,urn sseswoma n' barlctesntewrn a ,,,un,,,laborurx lusarea firrri,,, If the awarded vendor (prime) uses subcontractors, it must take all necessary affirmative steps to assure that small and minority businesses, women's business enterprises, and labor surplus area firms are used. The following affirmative steps are required of the prime contractor: 1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; 3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; 5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration (SBA) and the Minority Business Development Agency (MBDA) of the Department of Commerce. 6) Please choose the MBDA Center that is in closest proximity to your community. Please use the following link: httr)s://www.mbda.igov/mbda-i2roFzrams. Email your RFP to the appropriate center. If your Center cannot be reached by email, it is strongly recommended that the RFP be sent to the appropriate center via CERTIFIED MAIL, return receipt requested. Minority-owned businesses may be eligible for contract procurement assistance with public and private sector entities from MBDA centers: Dallas MBDA Business Center 8828 N. Stemmons Freeway, Ste. 550E Dallas, TX 75247 214-920-2436 Website hlwir www.rnbdadfw com Email: adminl@mbdadallas.com EI Paso MBDA Business Center 2401 East Missouri Avenue EI Paso, TX 79903 915-351-6232 Website htt; s „www mbda. ,ov�!busness- center,el ;,aso mbda„business center Email: treed@ephcc.org Houston MBDA Business Center 3100 Main Street, Ste. 701 Houston, TX 77002 713-718-8974 Website: htti s ,r'www mbda oy;business- centerhu .11 p mbda business center Email: MBDA@hccs.edu San Antonio MBDA Business Center 501 W. Cesar E. Chavez Blvd., Ste. 3.324B San Antonio, TX 78207 210-458-2480 Website: htti s ,,1wwmw mbdawR oy(,busi,ness- center ,s,an„antonio mbda business ce,nter Email: orestes.hubbarda utsa.edu Small and woman -owned businesses may be eligible for assistance from SBA Women's Business Centers: U.S. Small Business Administration - Dallas/Fort Worth District Office 150 Westpark Way, Ste. 130 7 WBEA —Women's Business Center 9800 Northwest Freeway, Ste. 120 Euless, TX 76040 214-572-9452 Website: Etta s iwwv✓ sba 10v!,offic,es distrlctl$x dall,a s-fo rt-wo rth Email: dfwdo.email@sba.gov LiftFund Women's Business Center 600 Soledad St. San Antonio, TX 78205 888-215-2373 ext. 3000 Website: womeynsbusinesscentersa.com' Email: wbc@liftfund.com Houston, TX 77092 713-681-9232 Website:httg,`s,`,/ww,va,,vvbea,- taxas.orE/womens-business-center Email: wbc@wbea-texas.org SBA also provides assistance at Small Business Development Centers located across Texas: htt, s am ricassbdc„or a small bus►ness C7ni,sukk rn4..tra__,. ind _ 7 �. —It is the responsibility of the submitting entity to ensure that the proposal is received in a ti1jM.�..nSuhmission, timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm. Please submit three (3) copies of your proposal of services and a statement of qualifications for the proposed services to the following address: Attn: (Robert Vine, Deputy City Manager, City of Paris, 135 S,E.151 Street, Paris, Texas 75460 or P.O. Box 9037, Paris, Texas 75461. Proposals must be received by the City no later than 2:00 p.m. on May 6, 2024 to be considered. Any questions or requests for clarification must be submitted in writing via EMAIL to the address above at least 3 business days prior to the deadline. The City of Paris may, if appropriate, circulate the question and answer to all service providers submitted proposals. Hazard Mitigation Assistance (HMA) Management Services — Program Description Hazard mitigation is any sustainable action that reduces or eliminates long-term risk to people and property from future disasters. Mitigation planning breaks the cycle of disaster damage, reconstruction and repeated damage. Hazard mitigation includes long-term solutions that reducethe impact of disasters in the future. FEMA's hazard mitigation assistance providesfunding for eligible mitigation measures that reduce disaster losses. It also: (a) Reduces vulnerability of communities to disasters and their effects. (b) Promotes individual and community safety and their ability to adapt to changing conditions and withstand and rapidly recover from disruption due to emergencies (resilience). (c) Promotes community vitality after a disaster. (d) Lessens response and recovery resource requirements after a disaster. (e) Results in safer communities that are less reliant on external financial assistance. Anticipated Program I HMA APPROVE0,14 5 n l City d'f Paris n Management Rating Sheet Grant Recipient Program HMA ......... Name of Respondent Evaluator's Name: ------- ......... ..... _„ro Date of Rating, --1,11, tate the RespondeMfof��F� the Request Far Propos-at (RFP) by awarding points up to the maximum 11steci for eacn factor. iformation necessary to assess the Respondent on these criteria may be gathered either from past experience with the lespondent and/or by contacting past/current clients of the Respondent. Exuerience Factors Max.Pts_ Score Related Experience peri a ce /c,,........_.... �...E.....__ �..� other � .. federally „�..,..,,w... �...20 — .mm., 1 Background with FEMA and other federally funded program P 1 ,..... , .W.._._ .._..., ,. .. 2. Related Experience I Background with specif ic project type 10 eferences from current! ast clients 10 W,.... .,��..�..._..�,,M. _� _ .....A-.._,...,..�..W�., �..e... ...........,� .Subtotal, Experience.. 40 ..Comments.: ,......._. Work Performance �... Facilitates completion of activities on schedule 2. Capacity to complete number and quality maps 3. Capacity to schedule coordinate and facilitate workshop meetings � ..... Subtotal Work Performance NOTE: Information necessaryto assess the offeror on this criterion should be gathered by contacting past and current clients. Comments: mm Caaacitvto Perform 1. Experienced planning and management stall 2. ;Experienced GIS staff within the organization JComments��._�......�.�..,,,.w..�........... ......... ���.�.__.� oL)osed Cost . Faciors.�„�....�_..n�.�,.,na.._..ww..........�....�o.�.w.�w�....._....�.............��.� A = Lowest Proposal $, „,a,_...__......,..�...��. B = Bidder's Proposal $......nnnn-.,.,,, „„,. ........ .........» A = B X 20 equals Respondent's Score TOTAL SCORE Factors Experiences e Work Performance Capacity to Perform orm Proposed Cost ..�.W,�,. the organization Subtotal, Capacityto Perform Subtotal, Proposed Cost i n sn Total Score 10 lino 30 Max.Pts. 10 Max.Pts. 20 Max.Pts. 40 30 1.0.. 20 100- cor Score Score other considerations: MI Insert Certificate of Insurance 1 11 Insert System for Award Management (SAM) recorf search for company name and company principal I '1 CONFLICT OF INTEREST QUESTIONNAIRE FORM CI For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, Both Leg., Regular session- OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. ® Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information is being disclosed. Name of Officer Describe each em I._. -m,_. p oyent or outer business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment Income, from the vendor? EJ Yes ® No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received tram the local governmental entity? ® Yes El No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. ®Check this box if the vendor has given the local government officer or afamily member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Z.--�ne._.., .. �. nw...._....a .... ignature of vendor business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics-state.tx.us Revised 1V30."2015 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www. statutes. legis.state,tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local,GovernmentCode 176 OOi ),."Business relationship" means aconnection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to'regular examination by, and reporting to, that agency. Local_Govemment Code § 1„76 003,j;,a((Z)(A) and (13„ (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government,Code § 76.006(a) and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176,003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity, (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer Certification Regarding Lobbying (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid orwill be paid, by or on behalf ofthe undersignE to any person for influencing or attempting to influence an officer or employee of an agency, a Memb of Congress, an off iceror employee of Congress, or an employee of a Member of Congress in con nectic with the awarding of any Federal contract, the making of any Federal grant, the making of any Feder loan, the entering into of any cooperative agreement, and the extension, continuation, renew: amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds otherthan Federal appropriated funds have been paid or will be paid to any persc for influencing or attempting to influence an officer or employee of any agency, a Member of Congre, an officer or employee of Congress, or an employee of a Member of Congress in connection with tF Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and subn Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language paragraph 1 and 2 of this anti-lobbyir certification be included in the award documents for all subawards at all tiers (including subcontrac subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipier shall certify and disclose accordingly. This certification is a material representation offact upon which reliancewas placedwhen thistransactic was made or entered into. Submission of this certification is a prerequisite for making or entering intoth transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Actof 1995). The Contractor, .._. .� certifies or affirms the truthfulness and accuracy of ea( statement of its certification and disclosure, if any. In addition, the Contractor understands and agreE thatthe provisions of 31 U.S.C. § 3801 etseq., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official Printed —__ Na.. me and Title of Contractor's Authorized Official Date INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. sectior 1352. The filing of a form is required foreach payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officeroremployee of any agency, a Member of Congress, an off iceroremployee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for boththe initial filing and material change report. Refer tothe implementing guidance published bythe Officeof Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, Stateand zip code of the prime Federal recipient. Include Congressional, if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description forthe covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance(CFDA) number forgrants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., "RFP -DE -90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the awardlloan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Lasi Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Pa�merwork Reduction Act, as amended, no persons are required to respond to a collection dis la s a valid OMB control Nu on r. rhe valid ali OMB estimated to average minutes information collection tion is OMB No. 0348-0046 nless it Paperwork u p y 6. Public reporting burden for this collection g viewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 See reverse forub6c burden disclospureU Type of Federal Action; Status of Federal Action: Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan e. loan guarantee f. loan insurance � �° �°� " g Entity: Name -an, Aeddress of Rspobrti �awar ee ., Erste. Reporting ty ' s 5ubawardee, Enter Entity dame ardeeb aping of Prime: Tier , if Known: Congressional, if known:---Congressnal , if known: ...w..�.n,. io.. .�_...._ _..... __._ ... �.-.,.,_ _w..w..... ..�, ��....w,..wu-. Federal DepartmenntlAege�nc.y �'. Federal Program Name/Description: GFDA Number, if applicable: ...., . �.,u a �e..�..._ ......,.. _...�. w.,,�.�..._ .m,,.��.Y' Federal Action Number, if known: Awar..,.. .�owe_...._�......�.. �. eee....���.,..... .WW., d Amount, if known: of services (including add b. re yrng M!).Registrant (ifa. individual, last namesfirsf name �;f differen'tdfrom Norf 10 )ung (last name, first name, Ml). 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This Signature as w ... _ ,....., w............. disclosure of lobbying activities is a material representation of fact upon which reliance was placed by Print Name: the tier above when this transaction was made or entered into. This disclosure Is required pursuant to 31 U.S.C. itle: 1352. This Information will be reported to the Congress semi-annually and will be available for public inspection. 1•elephone No.:Date: ,Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and (not more than $100,000 for each such failure. Federal Use Only Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) (To be completed by awarded vendor) LM:3:41112 IYN��� Complete Nos- 1 - 4 and 6 it there are interested -parties- Comp!eta Nos- 1. 2 3, 5. and 6 it there are no intsmasted parlies. 76M ., � ...... ........ .. ............ N no a e of bu!5inerss entigy filing form, and the rity, state and country of the business e ntity's P I a Ge M busirtes S NaM–`eofgovemmental entityorstate agency that is a party to the contract 4P 'r which the rorm is being Tiled. 3 Provide the identification number used by the governmental entity or state af;Pneylo -kR identify the contract, and provide a description of the services. goods. or other Property io be provided e 00 ntir-a cf- ahjre or Inleffest (check_pp City, State, Country Narriti-of Interested Party 4plaGe of business) On Cout-olling Iriterrnediary Form prided by Texas Eth�s Corivnis5ion A " and rrry "e offbrdi is day of , , -- 2�-- (rronN ir-no sign of WAt W coniiil—lrig WS -35 entry (00daran!) ADD ADDITIONAL PAGES AS NECESSARY . ...... ..... .... -- - I .. .. . ...... WWW Revised MM"2017 REQUIRED CONTRACT PROVISIONS 2 CFR 200.327 Contract provisions. The non -Federal entity's contracts should contain applicable provisions described in Appendix II to Part 200—Contract Provisions for non -Federal Entity Contracts Under Federal Awards. The non -Federal entity's contracts must contain the provisions described in Appendix II to Part 200—Contract Provisions for non -Federal Entity Contracts Under Federal Awards, as applicable. `Language as of June 15, 2022. _. THRESHOLD ....... PROVISION _ _.. �,.....w _.. Contracts..,,..w�.... for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition >$250,000 Council and the Defense Acquisition Regulations Council (Councils) as (Simplified Acquisition authorized by 41 U S C®19,0,8must address administrative, contractual, or legal Threshold) remedies in instances where contractors violate or breach contract terms, and erovide for such sanctions andueynalties as ayroiariateeOBmmw All contracts in excess of $10,000 must address termination for cause and for >$10,000 convenience bythe non -Federal entity including the manner by which it will be effected and the basis for settlement. ,........... „_. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41LFR Part,,,"60-1.3 must include the equal opportunity clause provided under 41 CFR 60.1 41bi,, in accordance with Executive Order 11246, "Equal Employment Opportunity" f30 FR 123,19,,12935.3 (FR,m,Part 1254-1,96,5 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C,P-e, a,rt„ 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 41 CFR 60-1.4 Equal opportunity clause. (b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering agency shall require the inclusion of the following language as a condition of any grant, contract, loan, insurance, or guarantee involving federally assisted construction which is not exempt from the requirements of the equal opportunity clause: None The [recipient] hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause; During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: CITATION 2 CFR 200 APPENDIX II (A) 2 CFR 200 APPENDIX II (B) 2 CFR 200 APPENDIX II 1 and 41 CFR §60-1.4(b) Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff ortermination; rates of pay or otherforms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractorwill, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared inelir,ible for further Government contracts or federalli assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. The [recipient] further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the [recipient] so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The [recipient] agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevantorders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The [recipient] further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the [recipient] agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the [recipient] under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such [recipient]; and refer the case to the Department ofJustice for appropriate legal oroceedinrs. >$2,000 >$100,000 None >$150,000 Davis -Bacon Act, as amended {40.,U 5 C. 3141 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U S C 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29eNCFR Pprf 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not lessthan once a week. The non - Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40,„ 3145), as supplemented by Department of Labor regulations (29 .CFR Part "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency Contract Work Hours and Safety Standards Act (49,,,U.S U.S.C. 3701„3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40',,. 3 ,5_7g2 and 3704, as supplemented by Department of Labor regulations (29„CFR Part5). Under 40, U.S.C. ,31702, of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3.70,4, are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of Rights to Inventions Made Under a Contract or Agreement.If the Federal award meets the definition of "funding agreement' under 37 CFR 6 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part '401,,, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued bythe awardin a enc ' Clean Air Act (4� USC,, 7401, 7671;,&.) and the Federal Water Pollution Control Act U 5 C,,,,,,1,51 1387), as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations 2 CFR 200 APPENDIX II (D) 2 CFR 200 APPENDIX II (E) 2 CFR 200 APPENDIX II (F) 2 CFR 200 APPENDIX II (G) 2 CFR 200 APPENDIX II (H) 2 CFR 200 APPENDIX II (1) and 24 CFR §570.303 2 CFR 200 APPENDIX II 2 CFR200 DX 11 APPENDIX 2 CFR 200 APPENDIX II 2 CFR 200.323 1-7671 issued pursuant to the Clean Air Act ( 42 U,S C) and the Federal ... 7�40, o Water Pollution Control Act as amended (33 US C. 1,251 138,7). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA)._ �,...w _ — contract Debarment and Suspension (Executive Orders 12549 and 12689) A award (see 2.. CFR, 180.22P) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2, CI-R, 180 that implement Executive >$25,000 Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. .._..... ....._.. ..�,.-e„ �..... ......, �.. -..... bid Byrd Anti-Lobb Amendment 31 USC )_ apply or ,1352 Contractors that a I id m �g ( for an award exceeding $100,000 must file the required certification. Each tier certifiesto the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer >$100,000 or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 3,1U„S.C. 1352, Each tier must also disclose any lobbying with non - Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award, See 2 CFR §200.323. See 2 CFR §200.216. See 2 CFR §200.322. Anon -Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFRert247e that contain the highest percentage of recovered materials practicable, consistent >$10,000 with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurementof recovered materials identified in the EPA dui e m es §135.38 Section 3 clause All section 3 covered controls shall include the following clause (referred to as the section 3 clause): A. The work to be performed under this contract is subject to the requirements >$100,000 of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. 2 CFR 200 APPENDIX II (H) 2 CFR 200 APPENDIX II (1) and 24 CFR §570.303 2 CFR 200 APPENDIX II 2 CFR200 DX 11 APPENDIX 2 CFR 200 APPENDIX II 2 CFR 200.323 None B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization orworkers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135.The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respectto work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference inthe award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in Section889(b)(1)of derogation section 7 the John S. McCain National n Act forional DefenseAuthorizatio .r Fiscal Year 2019 (FY2019 NDAA) and 2 C.F.R. § 200.216, as implemented by FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim), prohibit the obligation or expending of federal award funds on certain telecommunication products or from certain entities for national securiv,�r reasons. Effective Aul!,ust 2 CFR 200.216 13, 2020, FEMA recipients and subrecipients, as well as their contractors and subcontractors, may not obligate or expend any FEMA award funds to: Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (b) In implementing the prohibition under Public Law 1115 ,232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services,to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. (c) See Public Law ,115,.-232, section 889 for additional information. See also As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use ofgoods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this section: 2 CFR None (1) "Produced in the United States" means, for iron and steel products, that all 200.322(a)(b)(1) manufacturing processes, from the initial melting stage through the application (2) of coatings, occurred in the United States. None None None (2) "Manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates such as The Federal awarding �opti�al fiber; and lumbers _w or concrete; las, mcl wardin agency must establish conflict of interest policies f.. Federal awards. The non -Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance th e Federal ding age Ii Fede al awarding and nig aglency and thernon Federal ( Theentity should, whenever practicable, collect, transmit, and store Federal award -related information in open and machine-readable formats rather than in closed formats oron paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language (not English text) that can be read automatically by a web browser or computer system. The Federal awarding agency or pass-through entity must always provide or accept paper versions of Federal award -related information to and from the non -Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass-through entity must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. Contracting with HUB, smallusi and minority businesses, women's business enterprises, and labor surplus area firms. (a) The non -Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enteri:urises____ 2 CFR 200.112 2 CFR 200.336 2 CFR 200.321 None (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative ste„(is listed in this section., Financial records, supporting documents, statistical records, and all other non - Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient. Federal awarding agenciesand pass-through entities must not impose any other record retention requirements upon non -Federal entities. The only exceptions are the following: (a) If any litigation, claim, or audit is started before the expiration of the 3 -year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. (b) When the non -Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, oversight agencyfor audit, cognizant agency for indirect costs, or pass-through entity to extend the retention period. (c) Records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition. (d) When records are transferred to or maintained by the Federal awarding agency or pass-through entity, the 3 -year retention requirement is not applicable to the non -Federal entity. (e) Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non -Federal entity's fiscal year in which the program income is earned. (f) Indirectcost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: Indirectcost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). (1) if submitted for negotiation. If the proposal, plan, or other computation is required to be submitted to the Federal Government (or to the pass-through entity) to form the basis for negotiation of the rate, then the 3 -year retention period for its supporting records starts from the date of such submission. (2) if not submitted for negotiation. If the proposal, plan, or other computation is not required to be submitted to the Federal Government (or to the pass- through entity) for negotiation purposes, then the 3 -year retention period for the proposal, plan, or computation and its supporting records starts from the end ofthe fiscal year (or other accounting period) covered bythe proposal, plan, or other computation. 2 CFR 200.334 CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental contract with a company that is identified on a Texas Government None list prepared and maintained under Section 806.051,807.051, or 225�.The Code 2252.152 term "foreign terrorist organization” in this paragraph has the meaning assigned to such a term in Section 2252.151(2) of the Texas Government Code.n ..._ PROVISION REQUIRED IN CONTRACT. (a) This section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from >$100,000 public funds of the governmental entity. (b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it; (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Option Contract Language for contracts The contract award is contingent upon the receipt of HMA funds. If no such awarded prior to Grant funds are awarded, the contract shall terminate. Award Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the y Policy and Conservation Act ... ,r ......_. ,�_..A.. .. _,�mww �......ee..._.._...., The Firm agrees that no otherwise qualified individual with disabilities shall, solely by reason of his/her disability, be denied the benefits of, or be subjected to discrimination, including discrimination in employment, under any program or activh'y receiving federal financial assistance. Texas Government Code 2271 Optional 42 U.S.C. 6201 Section 504 of the Rehabilitation Act of 1973, as amended. 1 Im May 6, 2024 Robert Vine Deputy City Manager City of Paris 135 SE 1st Street P.O. Box 9037 Paris, Texas 75460 Subject: City of Paris, TX Request for Proposal: Dear Mr. Vine: Bruce J. Spitzengel President Cell: 713-252-5872 Email: bruce@grantworks.net Hazard Mitigation Assistance: Pre -Award and Post -Award Management Services GrantWorks, Inc. appreciates the opportunity to respond to your Request for Proposals for Pre -Award and Post -Award Management Services for Hazard Mitigation. GrantWorks is Texas' foremost application and grant management services provider, with a history of securing and administering more than $9 bil- lion in assistance for hundreds of localities through thousands of grant contracts. We aim to free the City of Paris (City) from cumbersome paperwork while providing timely and accurate decision-making infor- mation to help you plan for your current and future needs. We understand that the City is considering applying for Hazard Mitigation Assistance (HMA) to support eligible activities under FEMA's Hazard Mitigation Assistance Program (HMGP), Building Resilient Infra- structure and Communities (BRIC), Flood Mitigation Assistance (FMA) Grant Program and other mitiga- tion funding sources. GrantWorks has the resources and expertise to assist with applications and grant administration immediately following contract signing. We are ready to help generate and implement projects that meet the requirements of the Federal Emergency Management Agency (FEMA), Texas Division of Emergency Management (TDEM), Texas Water Development Board (TWDB), or other funding sources, and satisfy the City's needs and wishes. We commit to completing these projects following state and federal requirements within the City's project schedule. As this proposal demonstrates, GrantWorks has deep experience managing every aspect of HMA imple- mentation, including project development, preliminary environmental review, compliance with state and federal regulations, and implementation of funded construction projects. We believe we are the most qualified bidder to provide the services associated with the City's HMA project for the following reasons: Established Team — GrantWorks' 300+ employees have experience covering all aspects of federal and state grant management, including applications, project development, environmental review, compliance assurance, and implementation of funded construction projects. We have a well-established team, which operates from 3 primary offices and 77 field locations throughout the state. Our team is immediately available to provide detailed and informative guidance and effective project management services to support the City's goals. Highly Qualified Staff — GrantWorks hires skilled and experienced employees—over 40% of our staff hold advanced degrees in relevant disciplines such as law, city planning, engineering, business adminis- tration, and construction management. More than a dozen team members have joined GrantWorks after GRANTWORKS, INC. 12201 NORTHLAND DRIVE, AUSTIN, TEXAS 78756 1 OFFICE: 512-420-03031 FAX: 512-42.0-0302 successful careers in state and local government or grant -related consultancy, including former FEMA and TDEM employees. As a company, we have a culture of continuous improvement that extends to our team through regular training, sponsored certification, and abundant opportunity for professional devel- opment and growth. Implementation Excellence — GrantWorks has a dedicated FEMA Services Team that includes experienced hazard mitigation project managers, grant administrators, and hazard mitigation planners. Our extensive Project Support Services team includes specialists in GIS/mapping, labor standards, environmental services, procurement, URA/acquisition, construction management, and field-based client services to support our project teams. This strong foundation of advisors allows our grant administrators to focus on project implementation. Proprietary tools such as GW20/20—our grant -specific project and data management software—and detailed work plans that have been vetted and refined across hundreds of projects enable GrantWorks to manage multiple grants across various programs simultaneously successfully. This specialized support will be employed when working with the City to facilitate our ability to deliver consistent, high-quality integrated services. Proven Experience — Our HMA specialists have extensive experience working for and with FEMA, TDEM, TWDB, and local governments in public and private sector roles. This team is skilled in managing all aspects of federal and state grant management for hazard mitigation programs, and has a long history of successfully securing and implementing grants under the HMGP, BRIC, and FMA grant programs, and other mitigation funding sources. Commitment — GrantWorks is dedicated to community development through public works construction and believes these improvements are essential to strengthening the Texas communities we call home. We are known across the state for our commitment to providing the highest quality administration and implementation services, and we extend this pledge to the City. We reflect this practice in our numerous long-standing client relationships, dedication to staff training and certification, and continuous involve- ment at every step of the grant process. GrantWorks can help the City of Paris create a well run, efficient, and successful hazard mitigation pro- gram that complies with all TDEM and FEMA requirements. We appreciate your consideration of our firm. Yours sincerely, GRANTWORKS, INC. f - r .. , Bruce J. Spitzengel President GRANTWORKS, INC. 12201 NORTHLAND DRIVE, AUSTIN, TEXAS 78756 1 OFFICE: 512-420-03031 FAX: 512-42.0-0302 1.1 Brief History.....................................................................................................................................................41 1.2 Program/Project Experience............................................................................................................................ 1.2.1 FEMA Grant Programs...................................................................................................................................!10111%mk 1.2.2 Non -FEMA Disaster Recovery and Mitigation Program Experience::::::::::::::::::::::::::.............................1 1.2.3 Other Relevant State and Federal Programs ....................................... . 1.2.4 Federal Housing Programs..................................................................................................................................4 1.3 Related Experience/Background with Specific Hazard Mitigation Assistance Project Types .......................5 1.4 References.........................................................................................................................................................................10 9,14 ,t 171, IN M411 11 2.1 Submits Requests to the City in a Timely Manner...................................................................................................12 2.2 Responds to the City's Requests in a Timely Manner...........................................................................................12 21 2.3 Facilitates Completion of Activities on Schedule...................................................................................................12 22 2.4 Work Product Consistently of High Quality with Low Level of Errors................................................................13 23 2.5 Past Client Projects with a Low Level of Monitoring Findings/Concerns.........................................................14 2.6 Manages Projects with Budgetary Constraints.......................................................................................................15 2.7 Capacity to Complete the Number and Quality Maps...........................................................................................16 2.8 Capacity to Schedule, Coordinate, and Facilitate Public Meetings, Hearings, and Workshops................16 26 3.1 Qualifications and Experience of Staff........................................................................................................................19 3.1.1 FEMA Services Organization Chart.................................................................................................................... 21 3.1.2 Program Management and Leadership.......................................................................................................... 22 3.1.3 Project Delivery Support Services................................................................................................................... 23 3.2 Resumes...........................................................................................................................................................................25 3.3 Present and Projected Workloads.............................................................................................................................25 3.4 Work Plan..........................................................................................................................................................................26 3.4.1 Understanding of the Currently Proposed Projects.................................................................................... 26 3.4.2 Project Approach for Mitigation Projects — Construction........................................................................ 26 3.4.3 Project Approach for Mitigation Projects — Property Acquisition/Structure Demolition, Elevation, and Reconstruction............................................................................................................................................................... 29 3.5 Adequacy of Resources to Commit to the Project................................................................................................. 31 SECTION PROPOSED COS"T OF SERVICES 4.1 Cost of Services............................................................................................................................................................... 33 4.1.1 Mitigation Projects - Construction..................................................................................................................... 33 4.1.2 Mitigation Projects - Property Acquisition/Structure Demolition, Elevation, and Reconstruction... 35 4.2 Affirmative Action.......................................................................................................................................................... 35 4.3 Equal Employment Opportunity................................................................................................................................. 35 ATTACHMENT IRIESURES OFIKEY E I I I EEL..........................................................37 Proposal Disclaimer: The information In this proposol contains certain trade secrets and proprietary informoiion that GrontWorks owns. Such information is confidential os o matter of low, pursuant to Chapter 552, Texas Government Code. In the event that you receive a public informoiion request for this proposol or any of its content we ask ihoi you immediately contact us so ihoi we may submit o briefing to the Office of the Attorney General's Open Records Division to protect our information and prevent its release. GRANTwORKS. INC. I PROPRIETARY & CONFIDENTIAL I TABLE OF CONTENTS I TABLE OF CONTENTS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. .w� ✓.�' �Ii� �� �� ��� 11 ���,,,", ���" �� �� , ������m�,Jd �Ii fi��� � A!i �k /lA� ���� �l� lk /N^�l �,M� ���'w/ �� � "'��� �� ��.�O 11 �k � � lTll ll� "2u� � �O�� & Grant Writing and Application Development Grant Administration and Management Program/Project Management Marketing and Outreach Intake (for Program Participants) Project Eligibility Reviews Home Elevation Scopes Beneficiary Eligibility Determinations Feasibility Reviews Cost Estimates Reviews for Duplication of Benefits (DOB) • Records and Data Management • Federal and State Procurement • On -Site Davis -Bacon Labor Standards • Uniform Act Compliance (Acquisition) • Environmental Review and Clearance • Mapping/GIS • Construction Management • Federal, State, and Local Compliance • Reporting, Audit, and Monitoring Support IIAMZ" VAI ,"U1 fell"')f°1111,a�"�rlll'lll��,,alll"116 1111111„Illl„� �0111111„'lll,lu 1, 11111`1.I��dl1IU' IllUlll'1 �1,�1111"1.111° I Ill„10;111'rllliml�/ Ill„'I�dlj',rall • FEMA Hazard Mitigation Grant Program (HMGP) • FEMA Pre -Disaster Mitigation Program (PDM) • FEMA Building Resilient Infrastructure and Communities (BRIC) replacing PDM • FEMA Flood Mitigation Assistance Grant Program (FMA) • HUD Community Development Block Grants (CDBG) • HUD Community Development Block Grant -Disaster Recovery (CDBG-DR) • HUD Community Development Block Grant -Mitigation (CDBG-MIT) • EDA Economic Adjustment Assistance • EDA Coronavirus Aid, Relief, and Economic Security Act (CARES) • Transportation Infrastructure Fund (TxDOT County Roads) • Texas Historical Commission Grants (THC) PROPRIETARY & COIVRIDI: NTIAI... I GRAIV'TW ORKS, INC. GnantVVorkswas founded in La Porte bvBruce Sphzenge| in 1979. For 45years, GnantVVorkshas been Texas' leading grant manage- ment firnn specializing in state and federal grant programs. We are the foremost provider of hazard mitigation, community development, disaster recovery, housing, planning, transportation, and coastal grant program management for local governments inTexas, securing and administering more than $9billion inassistance for hundreds of localities through thousands ofgrant contracts. GrantWorhs h;afirm of planning, grant administration, and proj- ect management professionals. The GrantWorks Team has years ''eo±managemen1prmfessimna|s.TheGnantWorksTeamhasyeans of experience administering state and federal grant programs. We have over 3OO+full-time employees, half ofwhom work inour 77 field locations. This includes over 1OOexperienced project nnanag- ers,15Pr jectyNanagementProfessiona|s(PyNPs),3CertiOedPub|ic Accountants (CPAs),and 12 American Institute ofCertified Planners (/\|CP) skilled at implementing a wide variety ofhazard mitigation, disaster recovery, housing, and planning projects. Hazard Mitigation Assistance is acore business. 0- Our team includes former staff from FEMA, TDEM, and other fed- eral and state agencies and local governments. 0- GrantVVorks' Project Delivery Support Sen/ices promotes efficien- cy and quality across our grant management operations with spe- cialists fficiencyandqua|ityacrossourgrantmanagementoperationsvvithspe- cia|ists in G|S/mapping,environmenta| science, labor standards, procurement, UR/\/acquisition,and construction management. � Our in-house mapping professionals have expertise inproducing and generating digital and printed maps using GIS, CAD, and oth- er graphics software to support HMA grant applications, environ- mental clearance, planning, and mitigation activities. 0- GrantVVorks' Client Services Team—based in field locations across the state --are available, at the grant administrator's dis- cretion,toprovide anon-site presence, attend kickoff meetings/ calls, court and council meetings, agency site visits, and monitor- ing GnantVVorksaims toprovide the best service and meet the highest standards in all that we do. Our firm is financially stable, capitalized, and can perform the functions this Request for Proposal /RFP1re- ^ Infrastructure Housing ^ Communhy&Eoonomic Development ^ Transportation ^ Public Buildings & Facilities ^ Disaster Recovery ^ Planning ^ Mitigation ^ Resiliency ^ Broadband Coastal Protection s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I ascTom1-sXP[ RIsmoIp4se 1 11.2.1 FEMA Glralnt Plroglralms GrantWorks provides grant administration, application, and project management se for various state and federal grant programs. We have extensive experience assistir governments with numerous state and federal HMA grants funded through FEMAs BRIC, FMA, and PA programs. FEMA HMA projects are further detailed in Section 1. N"�'xasII)Msioirrl ofII"�u�lo��u���u7�c°y IY�1/1��1171a, �u�l��llr�1t Hazard Mitigation Construction Projects: Homeowner Elevations and Reconstructions: 4 projects, $65+ million Drainage Infrastructure and Community Safe Rooms: 4 projects, $9.8+ million Building Resilient Infrastructure and Communities: 6 projects Critical Facility Generators: 31+ projects, $12.1+ million Warning Sirens: 8 contracts, $428,489 Hazard Mitigation Plans: 34+ projects, $3.5+ million FEMA Public Assistance: 8 Hurricane Harvey contracts, $80+ million [AN T11-101A 2015 Floods, 2016 Floods, and Hurricane Harvey Round 1 Infrastructure Program: 50+ local government projects funded, $454 million CDBG-DR 2018 Floods and 2019 Tropical Storm Imelda Program: State -level Housing Assistance and Reimbursement Program in South Texas counties, $66+ million CDBG-DR Hurricane Harvey Round 1 Housing and Infrastructure Program: 65+ local government projects funded, $183+ million Buyouts and Acquisitions —16 local government projects, $59+ million with no match required State -level oversight of major subrecipients in implementing Homeowner Reimbursement, Affordable Rental, and Economic Revitalization Program Funds, $3+ billion State -level Housing Assistance Program in Coastal Bend Council of Governments Region, Golden Crescent Regional Planning Commission Region, and multiple central Texas counties, $743+ million CDBG-DR 2016 Floods Program: 12+ local government projects funded, including multifamily and single-family housing, $43 million CDBG-DR 2015 Floods Program: 24+ local government projects funded, including multifamily and single-family housing, $180+ million CDBG-DR Hurricane Ike/Dolly Rounds 1, 2.1, and 2.2 Infrastructure and Rental Housing Program: 90+ local government projects funded, $436 million Projects include the $100 million City of Galveston infrastructure, $65 million Galveston Housing Authority Multifamily Rebuild, $26 million City of Houston infrastructure, and $26 million Galveston Rental Housing Replacement Programs PAGE 2 1 SEC ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. R,,,,�,xas �)q,:)aii bi ii ieirrt ofK�oushr��r,,;, zur�d Affahr�s CC>BE-CV Community Resiliency Program: 0- 5local government projects funded.$17./+mi||ion Texas HOME Non -Rental Housing Program: lo, Homeowner Rehabilitation Assistance (HRA) Prog ra m/Owner-Occu pied AssisV 0- 600+ contracts awarded to cities, counties, and nonprofits for $220+ million 0- 3.300+substandard houses rehabilitated orreconstructed lo, Complete administrative and project delivery services: " App||catondeve|oprnent beneficiary income verification, pngecteligibility assessment " Procurement, acquisition, environmental review " Financial management dnnvv change order, pay estimates, amendments Compliance, duplication of benefit analysis, audit, and monitoring support N,,�,)uas of Agiric�U���� GrantVVorks has successfully assisted local governments with the Texas Community Development Block Grant(TxC[)BG) program since the program's inception, providing both application and grant adminis- tration services to hundreds of communities throughout Texas. GrantWorks has completed more than 2.000Community Development Block Grant projects in over 625 cities and counties across Texas. We have provided administration, management and planning services for each of the following types of TxC[)BGfundedprograms: Texas Community Development Block Grant (CDBG) Infrastructure and Non -Rental Housing Program: More than 2.000local government projects fundedandmanaged. lo Texas K4ain5tneet/[)ovvntovvn Revitalization Program: 54+projects,$10+mi||ion 0- Texas Capital Fund (Economic [)eve|opment):90+projects, $50+mi||ion 0� Community Development Fund: 940+projects funded.$283+mi||ion 0- Colonia Construction Fund: 115+projects administered.$54+miUion 0- Colonia Planning Fund: 50+projects comp|eted.$3+miUion 0- Disaster Relief Fund: /5+projects funded.$24+miUion 0- Fire, Ambulance, and Services Truck (F4ST)Program: 10+projects, $5+miUion 0- Planning Grants: 240+projects funded.comp|eted.orundenway$10+miUion N,,�,)uas of����������� 0- County Transportation and Infrastructure Fund: /0+projects administened.$131+mi||ion 0- Border Colonia Access Program: $13 million 0- Safe Routes to School Program: 25+ projects funded, $14.5+ mi||ion 0- Surface Transportation Environment and Planning: $1 million 0- Transportation Enhancement Act for the 21stCentury: $2.4 million C011'T111'TflSSi011'11 011"I ( )n,,�,��aUity lo, RESTORE Act Program: 4projects, $288miUion anr,�d W�UdUfe 0- Outdoor/Indoor Recreation and Small Community Parks Program: 70+ projectsfunded.$42+miUion sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL SEC TION 1 - EXPERIENCE IPAGE 3 Of CO11' Io11'T'*irc e, II ZCO11'1�0117'k Economic Adjustment Assistance & Public Works Program: 10 projects funded, over $25 million �I�,� hA� IL..� LII°� IIIrurro rlrr� of roe;�.­ir],,.ulry American Rescue Plan of 2021 Program: 180+ contracts awarded by cities and counties, 800+ projects managed, $900 r 1.2.4 Federal Housing Plroglralms GrantWOrks has a long history of federal housing program management in small anu 1111u-5iceu iexa5 communities. Our Housing Division includes professionals experienced in application intake, applicant qualification, case management, title research, income qualification, duplication of benefits, work scop- ing, environmental review, and construction inspection. After Hurricane Rita, GrantWorks rapidly implemented the reconstruction of 36 homes in Jefferson Coun- ty. GrantWorks' homes were the first completed in the County, even though we were hired six months after other organizations. The firm also works with the Texas General Land Office (GLO) and Galveston Housing Authority (GHA) to implement the Galveston Rental Housing Replacement Program, a sin- gle-family development project to create 123+ PHA units using Project -Based Vouchers. The GrantWorks team is instrumental in developing housing program policies and procedures to coordinate multiple subrecipient developer -owner entities and two federal housing programs rarely used together. GrantWorks' reputation for federal housing program management expertise, earned through imple- menting more than 500 local government or nonprofit housing programs, has led to housing program management and technical assistance contracts with impacted -entitlement and participating jurisdictions such as Pasadena and Victoria. GrantWorks has extensive experience elevating single-family homes using federal funds. Our staff has overseen the elevation of over 500 homes located in flood -prone areas through the HOME Program. Over the past two years, we have elevated 31 houses in 11 communities, including Rockport, Refugio County, and Jim Wells County. We currently have multiple HOME Disaster Relief projects, including ele- vating and reconstructing single-family homes. A sample of these ongoing programs consists of the City of Wharton, City of Eagle Lake, Refugio County, and Jim Wells County. We anticipate elevating up to 10 homes in each community. This program includes the rehabilitation, reconstruction, or new construction of 123 single-family rental units on scattered sites. Most of these units will be elevated, with some eleva- tions above 14 feet. PAGE 4 1 SEC ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 1.3 Related Experience/Backgroundi eci i azar Mitigation it Project Types The GrantWorks Team has successfully assisted local governments with numerous state and federal HMA grant programs, including FEMA's HMGP, BRIC, PDM, and FMA programs. GrantWorks provided administration, management, and/or planning services for the following project types. 0� Brazoria County - Homeowner elevations 0� Brazoria County - Homeowner reconstructions 0� Galveston County - Homeowner elevations After Hurricane Harvey substantially damaged at least 435 residential properties, Brazoria County engaged GrantWorks to provide pre -award grant application assistance and post -award grant administration and project management services to address the devastation. GrantWorks worked closely with the County to identify and select eligible at -risk properties and to obtain all documentation and data required to apply for funding, which resulted in a $30 million FEMA HMGP award to elevate and reconstruct 300 flood -prone homes. Upon award, our experienced staff helped procure contractors, draft necessary contracts and agreements, and manage the grant scope, schedule, and budget. GrantWorks will produce and manage project -re- lated documentation that meets state and federal regulatory standards and see that required reporting is submitted promptly and accurately. The project management team confirms that homes meet FEMAs pre -ap- proved Benefit -Cost Effectiveness standard of $175,000 and conducts Benefit -Cost Analysis for prop- erties that fall outside of the FEMA parameter. We guide homeowners and contractors FEMA HMGP $30 million C OI',J,1J'I?A '1J' 1DA115: November 2018 to May 2026 SERVICES ILII"� Application Assistance Grant Administration Project Management Financial Management Eligibility Determination Case Management 2 CFR 200 Compliance Record Keeping Procurement Construction Management Labor Standards Monitoring Data Management & on the eligibility of activities Reporting and proactively coordinate Closeout with local permitting and code enforcement entities to meet all requirements before construction begins. To date, 39 homes have been elevated and reconstructed, and another 43 homes are in progress. GrantWorks is proud to help the County and its residents improve resilience against future storms and flooding. CIRAN I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Sl::::CIION 1 I::::XI::1[:RII::::NCI :::: I PAC1:- lo� City of Bay City - Generators to support Hurricane Staging Center, City Hall, public works building, airport, and water and wastewater facilities City of Hughes Springs - Fixed generator to support wastewater treatment plant City of Josephine - Generator to support the water system City of Mineral Wells - Generators and quick connects to support the water system City of Palacios - Generators and quick connects to support the water system City of Poiret Comfort - Generators to support the Police Department, Community Center, Hurricane Staging/Distribution Center, and water and wastewater facilities City of part Lavaca - Generators, MTS panels, and quick connects to support the water system City of Seadrift - Fixed and portable generators to support the Fire Station, Justice Center, and water system City of Victoria - Generators and quick connects to support the Police Department and Community Center City of Wharton - Generators and quick connects to support the water system Town of Woodsboro -Generators to support the water and wastewater systems 0� City of Zavalla - Generators to support the water wells Bee County - Generators to support the Courthouse and Tax Assessor's Office/Communications HUB Jim Wells County -Fixed and portable generators to support the Courthouse and Emergency Communi- cation Towers o� Matagorda County - Fixed and portable generators, quick connects, and ATS to support the water system 0� Refugio County - Generator to support the Courthouse PROJECT SUMMARY- MATAGORDA COUNTY CRITICAL FACILITY GENERATORS GrantWorks assisted the County in obtaining a $1.23 million grant to supply fixed and portable generators, associated quick connects, and automated transfer switches to support water and wastewater treatment service providers across Matagorda County. Benefiting utilities include: • Markham Municipal Utility District • Matagorda County Water Control and Improvements District • River Oaks Water Supply Corporation • Wadsworth Water and Wastewater Treatment Plants • Matagorda Water District and Water Supply Corporation Fortifying water and wastewater systems reduces the potential of damages due to non -operation and decreases the chances of sewage backup and associated public health and sanitation risks. The project increases the County's resiliency to power outages caused by wind haz- ards and storms and facilitates economic recovery following a disaster. C„r ,,X'-- FEMA HMGP GSI ,,J .`4 If" A 0 tJlr4�.�lf�. $1.23 million CIr4"If" Ii,IAC December 2019 to May 2026 Application Assistance Grant Administration Financial Management 2 CFR 200 Compliance Procurement Record Keeping Data Management & Reporting Closeout PAGE 6 1 SEC I ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Bee County - City of Beeville and Coastal Bend College participating Brooks County - Single Jurisdiction Plan Burleson County - Cities of Caldwell, Somerville, and Snook, Caldwell ISD, Somerville ISD, Snook ISD, and Municipal Utility District #1 participating Calhoun County ISD - Single Jurisdiction Plan Io� City ofCarl's Corner - Single Jurisdiction Plan Cass County - Cities of Atlanta, Avinger, Bloomburg, Domino, Douglassville, Hughes Springs, Linden, Marietta, and Queen City participating Town of Combes - City of Los Indios, Yoakum County Drainage District #3, Yoakum County Drainage District #5, Harlingen Irrigation District #1, and Adams Garden Irrigation District participating Duval County - Cities of Benavides, Freer, and San Diego, Freer Water Control & Improvements District, San Diego Municipal Utility District, and Duval County Conservation & Reclamation District participating City of Falfuurrias - Single Jurisdiction Plan Freestone County - Cities of Teague, Wortham, Fairfield, and Streetman participating Gonzales County - Cities of Gonzales, Nixon, Waelder, and Smiley participating Derr County - Cities of Yoakum and Ingram, Hunt ISD, Center Point ISD, Yoakum ISD, Ingram ISD, Upper Guadalupe River Authority, Schreiner University, Peterson Regional Hospital participating Kleberg County - City of Kingsville participating Lamb County - Cities of Amherst, Earth, Littlefield, O'Donnell, Olton, New Home, Springlake, Sudan, Tahoka, and Wilson, and Lynn County, Lynn County Hospital District, Lamb County Healthcare Center, Littlefield ISD, Olton ISD, Spring lake -Earth ISD, Sudan ISD, New Home ISD, O'Donnell ISD, Tahoka ISD, and Wilson ISD participating Leon County - Cities of Buffalo, Centerville, Normangee, Leona, Jewett, Marquez, and Oakwood participating Live Oak County - Cities of Three Rivers and George West participating Lubbock County - Cities of Buffalo Springs, Idalou, Lubbock, New Deal, Ransom Canyon, Shallowater, Slaton, and Wolfforth, and Abernathy ISD, South Plains College, Betty M. Condra School for Educational Innovation, Frenship ISD, Idalou ISD, Lubbock -Cooper ISD, Lubbock County Hospital System, Lubbock County Water Control District #1, Lubbock ISD, Lubbock Reese Redevelopment Authority, New Deal ISD, Roosevelt ISD, Shallowater ISD, Slaton ISD, South Plains Association of Governments, Texas Tech University Health Sciences Center, and Texas Tech University System participating Madison County - Cities of Madisonville and Midway and North Zulch Municipal Utility District participating Medina County - Cities of La Coste, Castroville, Devine, Hondo, and Natalia participating Pamela County - Cities of Carthage, Beckville, and Gary participating Pecos County - Cities of Fort Stockton and Iraan participating Pause County - Cities of Emory, East Tawakoni, Point, and South Rains WSC, and Bright Star -Salem SUD participating Refugio County - Cities of Refugio, Woodsboro, Austwell, and Bayside, Refugio ISD, Woodsboro ISD, Austwell-Tivoli ISD, Water Control and Improvements District #1, and Drainage District #1. GRANTwORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 1 - EXPERIENCE I PAGE 7 Robertson County - Cities Bremond, Calvert, Franklin, and Hearne participating Shelby County - Cities of Joaquin, Tenaha, Timpson, Huxley, and Center participating Terry County - Cities of Brownfield, Meadow, Wellman participating City of Texas City - Single Jurisdiction Plan Trinity County - Cities of Groveton and Trinity participating illacy County - Cities of Lyford and Raymondville participating City of Bay City - Cottonwood Creek Diversion Channel City of Rockport - Enterprise & Maple Community Stormwater Alleviation Project Hopkins County - Project to mitigate low-water crossing to facilitate emergen- cy access and safety during emergency events The Cottonwood Creek Diversion Channel is a direct route for flood waters entering the north side of downtown Bay City. Recognizing deficiencies, the City had unsuccessfully sought funding for drainage improvements for years. The channel's vulnerability was tested during Hurricane Harvey when rapid debris accumulation on existing bar screens prevented water flow into the diversion channel and resulted in extensive flooding. GrantWorks assisted with the scope of work development and prepar- ing the application for this project. Phase I of this project included de- veloping a finalized engineering design, hydraulic study, environmental consultation, and an updating BCA, as well as designing the storm sys- tem improvements on the Cottonwood Diversion Channel and outflow facilities. Phase 11 of the project consists of constructing the automatic bar screen cleaner and flap gates. The project helps mitigate the increased risk of flooding to streets,res- idences, and critical facilities in the area. The most important chal- lenge faced with this project stemmed from available program funding and the scope of work modifications that resulted from an upstream CDBG-DR project. The HMGP project design and construction were contingent upon completing and reviewing the proposed CDBG-DR effort. Since GrantWorks was also providing administration services for the CDBG-DR grant, we overcam this obstacle by coordinating internally to communicate the shared goals of the community, state, and federal shareholders. FEMA HMGP and Hurricane Harvey CDBG-DR UR,� 1`,,,,1��" � 11V/O0Ulr4�.�lf�. Phase 1: $96,500 Phase 2 (pending): $727,545 C 0 ",1f]R,,AC�.�If" February 2020 to April 2023 PAGE 8 1 SECTION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Application Assistance Project Scoping Grant Administration Financial Management Damage Assessments Stakeholder Coordination 2 CFR 200 Compliance Procurement Record Keeping Environmental Services Labor Standards Monitoring Data Management & Reporting Closeout PAGE 8 1 SECTION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. lwCalhoun County ISO lwRefugio County ROOM � GI��,'X`4��������� � City mfHughes Springs FEM4HMGP GrantVVorksisworking with Calhoun County ISD tofund and build a 9852sfsaferoomcapab|eofshe|teringupto382residentsduring ' GIR,,X",,,1 ��" A I'VIi 0 U `4�� $24 million catastrophic events. ~' Grant Administration ~' Project Management 4safe room is storm shelter designed to meet FEMA Funding Criteria ~' Financial Management and provide near -absolute protection in extreme wind events. including ~' Application Assistance tornadoes and hurricanes. To be considered a safe room, the structure ~' Grant Administration must bedesigned and constructed tothe guidelines specified in FEK8^4 ~' Project Management P-351.Safe Roomafor Tornadoes and Hurricanes: Guidance for Com- ~' Financial Management /nunityand Rea/denbo/Safe Roo/na.FEM/Ysgrant programs tofund 2CFR 2OOCompliance eligible safe room projects include the HPMGP and BR|C. Funding may ~' Procurement also beavailable from HUD CDBG grant programs. ~' Record Keeping In addition to serving as a tornado shelter for area schools, the safe ~' Data Management& room will provide near -absolute life safety protection for the identified Reporting essential personnel and first responder population who must remain in ~' Closeout the projected hurricane impact zone. City mfAvenger GI��,,X",,,l ��"�������/���� � City mfHughes Springs HMGP,PDM, and/or FMA � City mfKemp � City mfLinden � Application Assistance � City mfNash ~' Grant Administration ~' Project Management � City mfRosser ~' Financial Management � Cities mfAtlanta and Queen City ~' 2CFR 2OOCompliance � Anderson County and City mfElkhart ~/ procurement ~' Record Keeping ~' Data Management & Reporting ~' Closeout sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL SEC TION 1 - EXPERIENCE IPAGE 9 We take pride in our performance, helping implement projects on time, within budget, and compliant with state and federal requirements. The best way to evaluate our work performance is to speak to our clients. We have provided references for projects from past/ present clients in Figure 1. Figure I. References IB IE COUNTY d9Mike Willow Emergency Management Coordinator Bee County 105 West Corpus Christi, Room 305 Beeville, Texas 78102 Z2(361) 621-1567 E�(-mike.willow(d-cabee.tx.us LASS COU1114TY U Ann Rogers Urant Administrator Cass County 604 Texas Highway 8 N. Linden, Texas 75563 TR(903) 756-5067 E�(-arogers(d-casscountytx.org Byron Ryder County Judge Leon County 130 E. St. Mary Centerville, Texas 75833 Z2(903) 536-2331 E �(- byron.ryder(d-co.leon.tx.us WHAIRTOIN COUNTY Phillip Spenrath EnCounty Judge Wharton County 100 S. Fulton Street, Suite 100 Wharton, TX 77488-5001 Z2(979) 532-4612 E(ujudge.spenrath(-dco.wharton.tx.us PAGE 10 1 S[..:C I ION 1 CA11 HOUIN COUNTY IISID doLarry Nichols Superintendent Calhoun County ISD 525 N. Commerce Port Lavaca, Texas 77979 Z2(361) 552-9728 �unicholsl@calcoisd.org nicholsl(d-calcoisd.org C111'Y OF TEXAS C111'Y Tom Munoz EllDirector of Emergency Management City of Texas City 1801 9th Avenue North Texas City, Texas 77590 Z2(409) 643-5880 E�(-tmunoz(d-texascitytx.gov W11 11 11 ACY COU1114TY Aurelio Guerra County Judge Willacy County 576 W. Main Street, Room 152 Raymondville, Texas 78580 TR(956) 689-3393 E(�aurelio.guerra(-dco.willacy.tx.uI C117;.Y OE-JOSIEPHIIIINIE goPatti Brooks City Secretary City of Josephine 108 Hubbard Street Josephine, TX 75173 Z2(972) 843-8282 �upbrooks@cityofjosephinetx.com pbrooks(ocityofjosephinetx.com PROPRIETARY & COINI-11DIENTIA1 I GIRAINTWORKS, INC. SECTION 2 - WORK PERFORMANCE We provide a broad base of resources to empower local governments as they navigate complex federal and state grant processes to prepare for, respond to, and mitigate against the impact of disaster events. Our project managers use several powerful strat- egies such as those listed in Figure 2 to deliver fully compliant projects on time and within budget. Experienced Prograni/Project Managers: Keeping projects on schedule starts at the top, Project leaders can make or break success. Thus, selecting the best project manager for your specific project is the key to success for any project. Our experienced project managers can simplify the tasks required to deliver projects or) schedule, imaking it easier for our project teams to understand and execute them, 0-11 ................ I ........................... ........... Our project managers take the time needed to develop robust project plans. They also coordinate with all relevant parties (i.e., City staff, engineers and/or architects, and state agencies), incorporate input, ask questions, and consider potential issues. C> ....... ..... ..... ......... Communication is an essential attribute for keeping projects on track. The project will stay on schedule if all team members, supporters, sponsors, and clients are aligned. Most projects have scheduled check-in meetings (daily, weekly, and bi-weekly) to keep all stakeholders informed and updated on project progress. Minutes are taken at all meetings and added to the project record, o .... o cl u s 0 1, r t h o C s i r, c. -al I t 11, GrantWorks understands that the secret to success is focusing on the critical path. We focus on tasks that 1) are integral to project progression, 2) produce excellent results, arid 3) satisfy the contractual requirements 11411111 IN) of the funding agency and the client's needs. Follow up with Task Owners: Our project managers regularly check-in with task owners to remind them of upcoming accountabilities, especially critical path tasks. They do a quick check-in to ensure the owner is prepared to start on time and has all the necessary resources to complete the task. They also ask if the task owner has any concerns and address them before starting, 0_111 Project supporters are an often -overlooked asset. We identify supporters and keep them in the loop, and apprise them of ways they can contribute to the project's success. Providing this information makes it easy for these supporters to champion the project. . .. . . . ..... . ........ . ... ... . . ... ...... ...... f v An essential part of any project is celebrating small wins along the, way. GrantWorks does not wait until we complete a project to celebrate Success. We look at key performance indicators to see it the project is >>��������»lalala��»1������e�ala����i�IJ; moving in the right direction, allowing LIS to recognize progress and celebrate the team's contributions throughout the engagement, 11,1_111 [it0 ...... — — — — --- —.----------------- Monitor Metrics: GrartWorks does not wait until the end to evaluate project success. We identify milestones, keep a close eye on critical path tasks, and monitor progress toward successful project completion. For critical milestones, we develop interim checkpoints to monitor progress along the way and adjust the schedule as needed. Figure 2: Project Management Strategies G RAINTWO IRKS, INC. I PROPRIETARY & COIIAI-IIDI-114-FIAI SI[::CiI0IN2 W01RIKI::4 IRI::::0IRI Al Cl I PAGE 11 2.1 Submits Requests to the Cityin a Timely r GrantWorks' proactive management approach keeps us ahead of the curve. We think, plan, and act in anticipation of constantly communicating, submitting and responding to requests promptly. We allocate adequate staff and resources to implement each project successfully and employ tracking systems, project checklists, weekly and biweekly portfolio reviews, and email management protocols to keep the City and the project team connected and on track. These tools and strategies help us identify potential project risks early, anticipate future project needs, and submit requests in a timely manner. GrantWorks' project managers maintain detailed project calen- dars with information on key dates for submittals of project documentation and milestone targets. Project managers conduct no less than two monthly project portfolio management reviews, during which every performance aspect is discussed, including anticipated requests from clients and funding agencies. We have developed comprehensive project checklists to plan tasks and prepare information for agency requests or project deadlines. Additionally, every project manager receives ongoing training and weekly updates on agency requirements and submission deadlines to anticipate future requests. These mea- sures mean no box is left unchecked and no request is overlooked. 2.2 Responds to the City'sgists in a Timely r We feel that it is essential to respond to the City's requests in a timely manner, and our goal is to address and handle concerns professionally, effectively, and swiftly. As part of GrantWorks' project management training, our employees learn the importance of timely communication, prioritizing competing issues, and allay dissatisfaction when a client is unhappy. With decades of experience, our team has a solid knowledge of HMA program -specific requirements. We have used that experience to develop successful management strategies to respond to client re- quests quickly and accurately. This broad knowledge base allows us to support our clients effectively and efficiently and successfully implement all projects to meet federal and state requirements. Effective stakeholder communication and coordination enable us to respond quickly to requests without sacrific- ing quality. Project managers are assigned workloads that provide them with the capacity to focus on project implementation and client needs. The GrantWorks management team oversees staff workloads and sees that staff implement time management and communication strategies effectively. 2.3 Facilitates Completion f Activities on Schedule Extensive experience has given us an unrivaled ability to predict and mitigate delays early in the project, chart critical paths to achieve a timely completion, and understand the importance of sticking to the path. At the start of each project, our project managers meet with clients, engineers, and stakeholders to discuss potential alternative project activities. We quickly identify and obtain all necessary permits, easements, and rights-of-way to avoid delays caused by unforeseen amendments or acquisitions. At each project step, we work with stakeholders to meet the scheduled milestones while maintaining compliance with all federal and state requirements. We work closely with local governments, engineers, and other parties to keep projects in confor- mance with project performance statements and schedules. PAGE 12 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Frequently, we identify changes during engineering design and construction. When we find that aproject nevisionisneeded,vvevvorkdosek/vviththestate,enQineens,and require- ments and adhere to the milestones specified in the grant agreement. GrantWorks project managers implement eligible and environmentally cleared projects by communicating regu- larly with engineers and clients. They work with clients to prepare and submit proposed contract amendments on time. GrantWorks clients benefit from our large team of specialized staff who can quickly complete any necessary environmental reviews, beneficiary surveys, and amendment requests. 2.4 Work Product Consistently of High Quality with Low Level of Errors GnantVVorks has a systematic approach to maintaining technical accuracy and quality on projects: 0- Step 1:Thoroughly assess and understand the City's requirements and needs 0- Step 2:Plan and perform work inamanner that meets those needs 0- Step 3: Use periodic assessment and continual improvement techniques to enhance the effective- ness and efficiency of our systems and processes Our approach focuses on mapping out operational projectpnocessesandschmdu|ingsystematicqua|hx checks continually tomaintain audit -ready project 0es. 0- GrantWorks' standard operating procedures (SDPs) provide the framework for this consistent ap- proach throughout the firm while allowing the flexibility to address the City's specific needs and requirements. 0- Our system aims to achieve customer satisfaction by preventing nonconformity at all stages. It em- phasizes continual process improvement and requires identifying and deploying quality objectives. VVetake aproactive approach toquality management and performance oneach project, starting with requesting ascope ofwork. As part of our quality management program (Figure 3), GrantWorks' tech- nical knowledge and industry experience allow us to detail the deliverables in the scope of work and incorporate the appropriate level of monitoring and control to document compliance. We have used and enhanced this proven quality management program based on our performance on thousands of city and county projects inthe|astfourdecades. Figure 3. Gro tNorksQuolity Progrom s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I ascTom2-woIRIKP4 nIF::oIRImxmcI IPAGE m This tool helps establish adequate measures and controls over projects and finan- cial performance and serves as a monitoring guide. Our quality program provides protocols for managing corrective actions and rele- vant process improvements to see that performance and compliance deficiencies are corrected and not repeated. Continuous tracking and monitoring of project trends, issues, and corrective actions mean g1110111111 that items are updated across related documentation and training programs to provide compli- ance and maximum efficiency with updated and clarified project requirements. GrantWorks offers detailed and ongoing internal training to its staff. We educate employees on the latest state and federal regulations via weekly meetings and department and company -wide emails. Senior management puts extra time and effort into contextualizing regulatory changes and program require- ments so that our staff understands the implications of any programmatic change and can apply that knowledge effectively. Our project team develops and implements project -specific internal and external checklists, and employees meet with management on a regularly. Our staff also benefits from informal peer-to-peer learning and coaching opportunities. GrantWorks staff also track and monitor sub -recipient performance for each project and grant program, including tracking deliverables and performing compliance testing. We periodically evaluate client compliance with applicable state rules, regulations, policies, and statutes. We retain extensive institu- tional records of client performance, which we rely on during new application cycles to boost our clients' scores. This information helps project managers anticipate and address problems we have seen in the past before they become an issue for future projects. Weekly departmental and one-on-one meetings keep GrantWorks staff updated on the latest state and federal regulations and provide a forum for identifying and discussing programmatic challenges and solutions. We assign project managers and support staff to learn from their more senior colleagues. We also continuously evaluate our processes for quality assurance with frequent compliance checkpoints throughout a grant's life cycle to monitor conformance to project requirements. 2.5 Past Client Projects withLow Level of Monitoring Findings/Concerns More than 625 government entities have trusted GrantWorks with grant management and administra- tion, and our performance consistently demonstrates low levels of monitoring findings or concerns. The GrantWorks Team has followed thousands of grants from obligation through closeout and has developed a keen understanding of what constitutes entirely supported grant records. Our seasoned veterans will assist the City with fiscal monitoring by following established policies, procedures, and system controls to see that documentation complies with relevant local, state, and federal regulatory terms. Our broad knowledge of federal and state program requirements enables us to provide well -researched and accurate technical assistance and an overall approach that identifies and addresses problems long before the state funding agency audits occur. GrantWorks staff establish, implement, and retain quality control measures to meet client and state deliv- erables and timelines—reducing the likelihood of findings during the grant monitoring process. When a project is monitored, we provide high -touch support to our clients to resolve issues quickly and efficient- ly—assisting them with answering questions, drafting monitoring -related correspondence, and imple- menting best practices. PAGE 14 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. We have identified some common compliance problems when working with recipi- ents of federal funds. These issues include procurement, contracting, labor standards, 14111 citizen participation, environmental compliance, ineligible or unreasonable cost, and recordkeeping. Our team uses this experience in implementing and monitoring any proj- ect developed with the City. We work with the City to develop a risk-based monitoring and compliance strategy that is collaborative and consistent with state and federal frameworks. Our references provide the best evidence of our long -demonstrated history of complex grant management and compliance expertise. li�;;qiiii 11 11 During the application and project planning phase, GrantWorks works closely with the project engineer to see that the budget fully reflects anticipated project costs. During project implementation, project managers coordinate with local stakeholders and the engineering team to develop a bid schedule that allows for the flexibility needed to make a construction contract award that falls within budget. We do this by identifying additive and deductive alternates and updating cost estimates—a process that helps the client use every dollar of the construction budget without exceeding available grant funds. GrantWorks staff work with stakeholders to verify that all project elements are program eligible and within budget. We have developed systems and processes to track project costs against budgetary con- straints. Our project managers work directly with local officials and engineers to prepare project -specific budgets, track project implementation, and review draw requests against those budgets. We create and maintain a grant ledger for each project and review the client's local financial policies and procedures. Our recordkeeping methods consistently receive high marks from state and federal monitors. As shown in Figure 4, projects often run into three interrelated constraints: Budget Scope Schedule GrantWorks' project managers proactively address areas where a project could face challenges and propose solutions to clients and the project team. By setting realistic project goals and sharpening each project's scope, our project managers can prevent or successfully manage significant con- straints later during implementation. Our project managers do this by: Using a Proven Project Management System: We understand that the best way to fix a problem is to identify it quickly. A hallmark of the GrantWorks project management system is regular and sys- tematic checkpoint scheduling to recognize and address potential budgetary challenges early and expeditiously. Figure 4: Project Management Constraints. The quality of o project is constrained by the project's budget, schedule, and scope. Our Project Managers know how to adjust the schedule and scope when faced with budget constraints to keep quality high. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 2 - WORK PERFORMANCE I PAGE 15 Revisiting the Project Planning Phase: When faced with unforeseen budget obstacles, GrantWorks will review the project plan to look for cost-saving opportunities, such as identifying any aspects of the project that could be reassigned to staff members rather than contracting them out to subcontractors or vendors. We will also communicate budget constraints to our subcontractors and vendors to determine their flexibility. Because of our positive partnerships and long-standing relationships with the vendor community, we can often negotiate solutions that keep the project on budget. Reevaluating the Workflow: Our project managers understand that time is money. When cost issues arise, they revisit the project schedule with an eye for opportunities to enhance efficiency and optimize the workflow. Streamlining efforts are monitored through our system of checks and balances for poten- tial negative impacts on project outcomes. Communication lines remain open to keep the entire project team abreast of changes. Analyzing Root Causes: GrantWorks clients benefit from the breadth of our grant administration and project management expertise. When our project managers identify a problem contributing to budgetary constraints, they can consult with colleagues and rely on the experience of Subject Matter Experts to identify the root causes that led to the problem and implement corrective actions. Being Creative: The ability to think outside the box is a strong suit for our project management team. The depth of our problem -solving experience has taught us to look beyond the most obvious answers and search for creative solutions for overcoming budgetary constraints. If all viable options are exhausted, we will work with the project team so they fully understand the situation and determine a mutually beneficial solution. Documenting Lesson Learned: Once GrantWorks completes the project, our project managers and project teams take time for a comprehensive debrief, allowing them to reflect on what went well and where there was room for improvement. We evaluate the challenges and discuss how to manage difficult situations. 2.7 Capacity to Completethe Number and Quality GrantWorks can complete the number and quality maps needed by the City. We offer the City access to mapping and Geographic Information System (GIS) capabilities. GrantWorks creates maps of city limits, land uses, zoning, and infrastructure using GIS software. We conduct on-site fieldwork in communities, digitize and update existing paper maps, and create databases to put all the City's spatial information into one system. We can easily convert GIS maps and databases into AutoCAD format for the City's engi- neers. GrantWorks will work with the City to determine the number and quality of maps needed. We sum- marize the qualifications of our GIS/Mapping team in Section 31.4 Project Support Delivery Services. and Workshops A critical aspect of any project is public input about and, more importantly, public acceptance of project goals and approaches. GrantWorks will coordinate and host at least one workshop to discuss community needs and determine goals and objectives during the planning process. We will also make at least one pre- sentation to the local public official body, with a related final public hearing when the work is substantially complete. Our public meeting support services are focused on facilitating a successful outcome for all. PAGE 16 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Our meeting support services include: Planning/facilitating public meetings and hearings Developing presentations and handouts Helping to anticipate and prepare effective responses to difficult questions frog public Presenting risk communication information Preparing meeting announcements and notices of public comment periods Providing meeting support, such as room selection, set up, sign-in/greeting, an minutes or record transcripts Providing follow-up, such as responsiveness summaries or responses to information requests GrantWorks has the resources, expertise, and experience to develop and implement a comprehensive and practical community involvement program to optimize your project's success. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 2 - WORK PERFORMANCE I PAGE 17 PAGE 18 1 SEC I ION 2 WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. As the largest Texas-based firm principally dedicated to grant management for local governments, GrantWorks has the staff and capacity to mobilize quickly to complete multiple simultaneous large- and small-scale projects and scopes of work. Figure 5: Why the City of Paris Should Select GrontWorks Dedicated FEMA Services team headed by a former FEMA leader and specialized Haz- ard Mitigation Project Managers skilled at all aspects of project formulation, qualification, and submittal for HMGP, BRIO, HMA, FMA, and other mitigation grant programs. Highly -experienced Hazard Mitigation Planners with 40+ years of diverse application, planning, and management experience, allowing them to approach each community's issues and solutions from various perspectives. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ In-house project support professionals specializing in GIS/Mapping, Environmental Services, Procurement, Labor Standards, URA/Acquisition, Construction Management, and Business Technology. Knowledge of FEMA NMA programs and extensive experience working with state agen- cies including TDEM, TWDB, and GLO to facilitate funding, manage necessary changes to scope and schedule, and deliver fully compliant administration and documentation support. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Experience with water, sewer, streets, housing reconstruction, and planning. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Work regularly with local codes and ordinances (zoning, floodplain, permitting, building --------------------- codes). A Texas-based team that understands federal and Texas statutes and regulations (Stafford Act, 2 CFR 200, local government codes). 3.1 Qualifications and EeriStaff Our capacity extends to the number and the quality of staff we bring to the table. Our considerable re- sources allow GrantWorks to provide focused attention to support your resilience efforts. We believe in hiring and retaining skilled and experienced employees. Many of our employees hold a master's degree in city planning, engineering, construction management, public administration, or relat- ed fields relevant to implementing federal grant projects. More than a dozen joined us after successful state and local government careers or related work. GrantWorks' broad-based quality and capacity en- hance our performance and spread effective decision-making across our organization. The GrantWorks Team includes staff with numerous certifications for administering hazard mitigation programs. Our Texas roots enable us to support local governments and relevant state agencies to implement pro- grams within federal and State of Texas statutory frameworks. GrantWorks' local presence also means that we can act quickly and complete all activities promptly and efficiently. Our knowledgeable staff works closely with all stakeholders to satisfactorily complete each project as required. Our highly skilled staff can quickly and effectively implement the services described in this RFP, and we are confident that we can add the capacity needed to execute these services quickly and efficiently. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI IY 10 PERFORM I PAGE 19 As an organization, GrantWorks has administered FEMA and other disaster recovery and hazard mitigation programs for over 20 years. Our dedicated FEMA Services team has secured grants under HMGP, BRIC, FMA grant programs, and other mitigation funding sources. They have managed broad -scale PA and recovery programs, have extensive expe- rience working for and with both FEMA and TDEM, and possess an advanced understanding of 11 Staf- ford ACt and Supplemental Appropriations Bills. Gn@ntVVOrkSFEMA Services also includes 8naccom- plished planning team focused on building community n*si|iency. �r Deh�/ery Ser�k,.,"es HMA projects also have the support ofthe GrantWorksProject De|iwerySupport Services team com- prised of experts and specialists in GIS/mapping, environmental science, labor standards, procurement, URA/acquisition, and construction management. This in-house resource promotes efficiency and quality across our grant management operations. Certified Construction Manager (CCM) Certified Economic Developer (cEcD) Certified Emergency Manager (CEM) � Certified Floodplain Manager (CFM) Certified HOME Specialist Certified Planner (A|CP) Certified Public Housing Manager (PHM) � Geographic Information System (s|3}Level |& Level U � Project Management Professional (PMP) Fair Housing, Leasing & Management Issues Certificate Texas Real Estate Broker, Series 65 License � Residential Mortgage Loan Ohginato,s(RMLO) TEEXInternational Residential Code (IRC) Texas CDBGCertified Administrators AJCP Certified Planner Certified Emergency Certified Construction Licensed Project Management Certified Floodplain Manager Manager Professional Engineer Professional Manager Figure 6:GnrntN/brksStoff Certificotions ' GIf �,W'14,11'���������������������� FEMA Grants Portal for Public Assistance Funding `/ 4DIVI3 Automated Debris Management System FEM4GO FEMA Grants Outcomes `/ FEMA BCA Benefits -Cost Analysis � eGnantson-line grants management system `/ FEM4EHP Environmental and Historic Preservation NEM|3 National Emergency Management Information `/ GLOT|GR Texas Integrated Grant Reporting System TDEMGIVI3 Grants Management System Figure 7.FE7WAKStoteAgency GrontMonogen7ent System Experience p4se zo1ascTION 3-cm=AoTvToP4:::IRI::::zI: Im PROPRIETARY &oomIHoemT|4l Is*4mTwu*xsINC. 311 FEMA Services Organization I We have provided an organization ch, Management Team in Figure 8. Figure 8. The GrontWorks'FEMA Services Team Organization Chart. GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 CAPACI I Y 10 PERFORM I PAGE 21 ,; Kent Burgess, Principal Kent Burgess is a dynamic leader with over 16 years of experience supporting federal grants, disaster recovery, and program/project management. His expertise spans the entire grant life cycle from program design, stakeholder coordination, policy implementation, pro- cess engineering, systems analysis and design, and training and development. He has led teams supporting critical disaster recovery and emergency relief efforts in Texas, Mississippi, Louisiana, New York, Illinois, Florida, North Carolina, Massachusetts, and Vermont. From 2018 to 2021, Kent led the support of a Texas Division of Emergency Management (TDEM) effort to establish a comprehensive grant monitoring and compliance platform and processes for administering more than 10,000 PA and HMA projects and providing technical assistance to more than 1,500 subrecipients. Valalrle Philipp, PE, Subject Matter Expert Valarie Philipp is an experienced program and project management professional who leads, consults, and provides expertise to government and private non -profits through the emergency management cycle to secure successful outcomes from events and ensure resilience in the future. Valarie has over 20 years of experience supporting state, county, and municipal governments, healthcare providers, educational institutions, and non-governmental organizations with disaster preparedness, response, and disaster recovery, managing over $780 million in FEMA PA projects since 2017 and coordinating FEMA HMA, CRF, ARPA, and HHS funding streams. She is a subject matter expert in grants management, debris management, cost recovery, closeouts, procurement compliance, appeals and audit resolution, and plan- ning and training initiatives. Valarie is a licensed engineer, registered in Florida and Georgia. She earned her engineering degree from the University of Florida. Ashley l iebelrt, Ell, CFM, CGM, Subject Matter Expert Ashley Hebert has extensive FEMA training and PA and HMA experience. Over the last 16 years, he has worked as a FEMA core employee in positions ranging from Project Officer to Lead Hazard Mitigation Grant Program Specialist. During his tenure with FEMA, Ashley served the State of Louisiana as a point of contact for project technical assistance. In 2013, he transferred into a contractor position and served the State of New York as a lead in preparing BCA for projects. Ashley has worked on five disasters, including Hurricanes Katrina, Rita, and Sandy. He is a Mechanical Engineer, a Certified Floodplain Manager, and a Federal Track Certified Grant Manager. Ashley holds a BS in Mechanical Engineering from the University of Louisiana in Lafayette. Cairo ilna Castro, Project Manager Carolina "Carly" Castro has extensive experience developing hazard mitigation applications and work- ing with communities to manage their approved mitigation projects. She joined GrantWorks as a Hazard Mitigation Project Manager in 2019, was promoted to Senior Hazard Mitigation Project Manager in May 2022, and was named Director of Hazard Mitigation in April 2023. As a Project Manager, she facilitates conversations between stakeholders, technical professionals, and state and federal agents. She works with community representatives to identify their needs and suitable paths through available hazard mitigation assistance programs. Carolina earned her BS in Bioenviron mental Science from Texas A&M University in College Station. PAGE 22 1 SEC ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 3.1.3 IPIroject Defiveiry Suppoirt Selrvices Timothy Munk, Senior Girant Specialist Tim Munk has over 15 years of engineering, construction, and disaster recovery experi- ence. He has prepared and overseen the preparation of Project Worksheets in all categories of work. Tim has worked with local, county, and state governments, including road departments, utilities, school boards, emergency responders, and private nonprofit entities. Tim has written plans, evaluated risks, and conducted exercises for counties and jurisdictions in Texas, Louisiana, Massachu- setts, Colorado, Oklahoma, and California. He excels in providing comprehensive all -hazard planning services in all FEMA PA disaster recovery phases, and has vast knowledge of federal regulations, policies, and laws applicable to the PA program, including the new Public Assistance Delivery Model. Tim has also been involved in several hazard mitigation planning projects. Tim holds a BS in Mechanical Engineering from Lamar University. Blair Pulrpelra, Senior Girant Specialist Over the past 18 years, Blair Purpera has successfully implemented and managed large-scale disaster recovery programs in south Louisiana. He has extensive programmatic knowledge and hands-on expe- rience in mitigation programs, major federal disaster declarations, construction management, and appli- cant liaison and contractor management. Additional specific expertise involves mitigation programming for insurance claims adjusting, construction management, acquisition, elevation, reconstruction, flood - proofing, and retrofitting. S Patrick Kelley, Girant Specialist Patrick Kelley has 40+ years of experience and a demonstrated emergency management and public safety history. He is skilled in emergency operations, crisis management, disaster planning and manage- ment, public safety standards development (emergency preparedness and emergency services), and budgeting and financial accounting. Patrick has overseen large projects and managed regional emer- gency management for a major non-profit. At the state level, he was responsible for hazard mitigation activities for three regions in Texas, including 174 counties, and covered 1,000,000 residents. He estab- lished over 5,000 individual safe rooms within the Texas Tornado Belt. Patrick is a proven leader who has directed numerous military and domestic teams. He is certified as a Certified Business Continuity Pro- fessional (CBCP), a FEMA Level 1 Continuity of Operations Professional (COOP1), and a FEMA Advance Professional Services (APS). Sandra Simonson, Girant Specialist Sandra Simonson has 23 years of experience successfully writing, managing, and administering hazard mitigation grants, including FMA, PDM, and HMGP. Besides, she has experience writing and managing, Firefighter, USDA, Forestry (wildfire), EPA (Superfund), CDBG (housing rehabilitation), and EDA (revolving loan) grants. She has experience working directly with local and state officials. Sandra conducts public in- formation and comprehensive planning meetings, coordinates intergovernmental/inter-agency task force meetings, and participates in community -focused project planning meetings. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI I 10 PERFORM I PAGE 23 Rachel Andrews, PE, CFM, Application Specialist As a Hazard Mitigation Elevation Project Manager with 15 years of experience, Rachel Andrews uses her civil engineering background to manage large-scale elevation/recon- struction housing projects. She distributes, collects, organizes, and maintains program appli- cant information and is responsible for applicant, client, and contractor communication. Rachel provides project planning and scoping, financial project tracking and management, and project staff G coordination. Rachel has a strong track record of achieving results through collaboration and a proven ability to work independently. She has effective organizational, planning, and strong communication skills in both oral and written forms. She uses her collaborative abilities to work with technical staff, elected officials, and communities. Rachel has a BS in Civil/Water Resources Engineering and a BA in Spanish from the University of Texas at Austin. She also is a Registered Professional Engineer and a Certified Floodplain Manager. Maria Bedlia, Application Specialist Since 2009, Maria Bedia has gained extensive experience in a variety of federal and state grant pro- grams, specifically ones offered by the Federal Emergency Management Agency (FEMA) and the Texas Department of Emergency Management (TDEM). She has submitted applications that were successful in receiving funding from the Hazard Mitigation Grant Program (HMGP). In addition to preparing the appli- cations, Maria was responsible for project implementation, management, reporting, and closeout. She managed Public Assistance (PA) projects for several declared disasters. Maria has experience working in FEMA's Grants Portal as well as TDEM's Grants Management System (GMS). Maria is excited to be joining GrantWorks and making a difference in the lives of others. She has an MBA and BS in Business Adminis- tration from the University of Incarnate Word. Aeli Gonzalez Gladstein, Plannelr Aeli Gonzalez-Gladstein is a Hazard Mitigation Planner with expertise in resiliency planning. He joined the Community Development Team as a Project Manager in April 2021 and transferred to the Hazard Mit- igation Team in May 2022. He has managed projects totaling over $55 million, funded through various agencies. Aeli focuses on building relationships with his clients and works to achieve total satisfaction on every project. He uses his experience to manage technical and financial aspects of projects, including tracking and balancing budgets and invoices, reviewing engineering designs, assisting efficiently and effectively in developing bid packages, and assuring compliance with state and federal regulations. He has an MS in City and Regional Planning and an MS in Sustainable Environmental Systems from the Pratt Institute. He also has a BA in Arts and Humanities from the University of Maryland. Natalie Johnson, Plannelr With five years of planning experience, Natalie Johnson is a Hazard Mitigation Planner at GrantWorks. Before joining GrantWorks, she spent five years with the Texas Division of Emergency Management (TDEM) as a Hazard Mitigation Planner. In this position, her primary responsibilities were to serve as a liai- son between local jurisdictions and FEMA, provide expertise in hazard mitigation planning, and facilitate the approval of Local Hazard Mitigation Plans by FEMA. Natalie earned a MA in Geological Resource and Environmental Studies and a BS in Resource and Environmental Studies from Texas State University. PAGE 24 1 SEC ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Samantha Zelade, GIS Manager Samantha Zelade manages the GIS team in partnership with Jennifer Lindsey. Her responsibilities include creating databases and mapping products for comprehensive plans. She previously worked for the City of Austin Watershed Protection Department and the Texas General Land Office. Samantha earned a BA in Anthropology and Latin American Studies from the University of Texas at Austin and holds a Level I Certification in GIS from Austin Community College. Andrea Molina, GIS/Mapping Analyst As a GIS/Mapping Analyst with GrantWorks, Andrea Molina manages geospatial data and maps for multiple and diverse client accounts. In addition to geodatabase management, Andrea collects Census, FEMA, TxDOT, and TNRIS data, adheres to cartographic design principles, and implements effective com- munication and time management skills. Andrea provides mapping services to all GrantWorks Depart- ments, including Planning, Community Development, Hazard Mitigation, Buyout, Texas HOME, and Client Services. GrantWorks has provided resumes for its program and project management staff who may be assigned to this project in Attachment 1 — Resumes of Key Personnel. Our resumes describe the experience, ex- pertise, and knowledge each person brings to the team. 3.3 Present r tWorkloads GrantWorks understands, has the resources, and can carry out the scope of work requested in a timely manner. We are committed to helping cities like the City of Paris apply for and manage grants. Over the years, we built a reputation as a trusted partner with a long history of working with Texas communities. Our deep and mutually respectful relationship with our clients is the key to our success. We understand each client's internal capacity and the impact each project will have on their community. We work closely with key stakeholders and understand how each task impacts the project team's ability to complete it on schedule. Through ongoing management and team support, we help our project managers provide the highest service quality by balancing their workloads. We also consider each project manager's tenure and capac- ity. Our leadership team is actively engaged in every project, GrantWorks undertakes. They meet with project managers for biweekly portfolio reviews during which they evaluate project progress and assess potential project risks. They make staffing adjustments, as needed, to address any challenges and main- tain sufficient and appropriate resources available across the project manager's portfolio. The project management team also holds weekly staff meetings to confirm that all employees are cur- rent on the latest state and federal regulations. These team meetings also provide a forum for discussing and evaluating project management -related challenges and solutions. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 25 Re:� s.,�vvourkjenlAy den[ify _ �eemspreaern over Mlbca�d un�e+aUoca&�d wm'0oad f sn,�Q Figure S:5rontNorksActively MomcgosNorkloodDuring Project Step Worklood Monogement Process. We continuously review ond revise the present ond projected worklood os projects progress. 3.4.1 Understanding of the Currently Proposed The GrantWorks Team will collaborate with the City of Paris through every step of the hazard mitigation grant process, ensuring that we consider and successfully achieve the City's priorities and goals. Our cost-effective work strategies—comprised of the pre -award and post -award work -flows described be- |ovv—aredesigned todeliver highly efficient project nnanagennentandsuperiorregu|atoryconnp|iance oversight. VVestay up-to-dateon all available FEMA and HMA guidance and requirements. GrantVVorks tailors all processes tomeet individual client and project needsvvhi|eadheringtotheprogrann-specific The GrantWorks Team understands that the City needs assistance with pre -award and post -award man- agement services to support eligible mitigation activities iffunded under one ormore ofthe following 0- Hazard Mitigation Grant Program /HMGF1 0- Building Resilient Infrastructure and Communhies/BR|[3 Grant Program 0- Flood Mitigation Assistance /FM4jGrant Program 0- Other mitigation funding sources used inconjunction vviththepnognamsabove 3.4.2 Project Approach for Mitigation ProKects~-Construction /\ grant administrator is primarily responsible for coordinating and expediting all grant activities. We strive to remain a cooperative, informed, and active member ofyour project implementation team. /\ssuch, we help keep projects ontrackandontime.Durcoretasksindude: 0- Maintain regular contact with the project engineer and local contact person. 0- Provide project engineerswidhinstTuctionandformspacketsodheyknovvup-frontvvhatinformation isrequired bythe state agency. 0- Assist in processing all invoices, contracts, and change orders received from the projectengineer and contractors. 0- Assist in reviewing workable solutions to resolve unexpected cost overruns, changes in construction activities or locations, or other issues that affect your project's eligibility and standing with the state and federal agencies. 0- Assist in working with the state and federal agencies to resolve any problems that may arise with your grant application orfunded project. p4se 2e1ascT0m3-cm=AoTvTop4:::nl::::01:�1\4 PROPRIETARY &oomRoemT|41 Is*4mTwu*xsINC. Villulli %II'Iirojects�� Seirvices We propose starting work immediately on the City's HMA application upon selecti( Our first step will be coordinating a meeting with the City and local stakeholders tc determine the project objectives, schedule, and budget. IDIEVIEILOIP AIPIPUCATIIOIN GrantWorks staff members have years of combined experience administering stat( grant programs. We have secured and administered thousands of projects totaling federal, state, and local assistance for hundreds of localities. The GrantWorks Team prepares application documents, detailed scopes of work, and all necessary work- sheets to qualify projects. Our thorough knowledge of local mitigation planning, state and federal agency requirements and application processes will help the City quickly and efficiently complete any application. Develop thorough, detailed HMGP or related mitigation applications that meet or exceed the TDEM and FEMA expectations, including the scope of work, budget, and schedule. Note: GrontWorks may recommend that instead of one large application, it may be best for funding consideration to divide this work into 3 or 4 smaller applications. Assist in determining project feasibility and effectiveness. Complete Preliminary Environmental and Historic Preservation reviews to monitor compliance with the National Environmental Policy Act (NEPA). Coordinate with an engineer or local staff to calculate a Benefit -Cost Analysis (BCA) using FEMAs BCA software program, if applicable. Satisfy all TDEM and FEMA Requests for Information (RFIs). Support workshops and meetings related to the development and submission of the application. Assist with public outreach (i.e., advertising, public meetings), if needed. PillulliA Coiro �Sti u„u(fioir� iiIl'Iirojects II','Io dtAwaird Seuvk:e Our project management team includes experts in procurement and bidding, contractor coordination, financial management, and other FEMA grant management requirements. We use detailed document tracking systems to keep projects on track and on time, and collaborate daily to guide and assist with financial management, recordkeeping, scope changes, reporting, environmental clearance, acquisition, contract closeout, and other aspects of program implementation. We prepare all forms, notices, and agenda items and provide them to you in advance, and we will confirm that the City has received word from TDEM that applications have been approved and obligated. Core tasks associated with administer- ing funding assistance include the following. PROJECT IMAINAGIEKEINT Our team will help you create a well-run, efficient, and successful hazard mitigation program that com- plies with all state and federal reporting requirements. The GrantWorks Team understands that commu- nication is vital for any successful project. We can provide the City's elected officials, staff, and the public with regular updates as needed. Consistent communication and transparency help stakeholders under- stand the program's status, helping them feel more confident about the overall process. Manage awards. Maintain regular contact with the project engineer, the local contact person, construction contractors, and other parties. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 27 Establish a recordkeeping and filing system. Prepare start-up grant documents, forms, notices, and agenda items for review action. Prepare and upload quarterly reports and other required updates. Assist with procurement and requirements such as those found in 2 CFR 200. Track inquiries regarding grant completion dates. Deliver technical assistance to support the implementation of mitigation activiti( Provide technical monitoring, including attending site visits and technical meetil.y IHINAINCIIAIL IMAINAGIEKEINT We work with our local government clients to establish and maintain financial processes that comply with state and federal regulations. We initially review invoices and supporting documentation for program eli- gibility and benchmark conformance, determine whether contract budget revisions are needed, and con- firm that quantities match contracts. We work proactively with all stakeholders to 1) avoid issues resulting in questioned costs or audit concerns and 2) resolve any identified issues as quickly as possible. Assist with financial management, including processing all invoices, contracts, and change orders received from the project engineer and contractors. Assist in reviewing workable solutions to resolve unexpected cost overruns, changes in construction activities or locations, or other issues that affect your project's eligibility and standing with the state agency. Facilitate milestone payments and meet all milestones before payment. Deliver and route batches of project invoices with receipts periodically. Track invoice submittal and payment processing. CONSTRUCTION IMAINAGIEKEINT The GrantWorks Team has provided construction management services for TDEM/FEMA hazard mitiga- tion and the non -entitlement CDBG programs. Projects include over 2,000 local government awards in infrastructure and housing rehabilitation. Our project managers have extensive experience reviewing contract/bid packages for compliance, moni- toring contractor performance, reviewing change orders, and processing construction pay estimates. Provide project engineers with instruction and forms packet so they know up -front what information is required by the state agency. Review plans, bid documents, and change orders for compliance with regulations and conformance with the state contract. Compile and review construction contract documents. Evaluate the progress of mitigation activities against the established budget, scope, schedule, 2 CFR 200 administrative requirements, and applicable state requirements. CLOSEOUT AND AIRCHIVIIING IHILIES The GrantWorks Team manages project closeout following 2 CFR Sections 200.343 and 200.344. Grant - Works will assist in reconciling financial data in all applicable systems, prepare the City for state and fed- eral audits, and be available to participate in future audits as necessary. We excel in maintaining project PAGE 28 1 SEC I ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. files and proper documentation of all grant requirements. Our project files documE that we fully implemented the approved scope of work, liquidated the obligated fu consistent with the scope of work, implemented and documented all Environments and Historic Preservation Review (EHP) compliance grant conditions, submitted the required quarterly financial and performance reports, and closed out the project fc federal award and sub -award provisions. Working with our clients, we also: Work with the state agencies to resolve any potential issues during the grant a cess or implementation of the funded project. Perform internal reconciliation of records. Resolve any FEMA or TDEM issues and concerns. Attend any scheduled state or federal audit visits. Archive hard copy and electronic files; maintain records. 3. 4.3 Project Appiroa6h for IMIitligatlioIn Projects - Property cguulislitlioIn/ tiructu ire Deimolitioin, Il vatii in$ aind R coInstlruuctlioIn Should the City decide to pursue property acquisition, structure demolition, elevation, and/or recon- struction funding, GrantWorks will assist the City in HMA application development to mitigate flood and hazard prone properties. Mitigation measures may include elevating houses to or above the Base Flood Elevation, demolishing and reconstructing homes that cannot be elevated, and acquiring flood -prone properties. These programs require additional coordination in the pre -award and post -award phases. Our project approach for housing programs includes the following additional core tasks: Vill'AA Ac Il"ueA,waii-d Seiivuce IPHASIE 1: IDIEVIi PROGRAM METHODOLOGY The GrantWorks Team brings its experience with efficient household eligibility, construction management practices, and FEMA program management to develop the ideal program methodology. We streamline this process by coordinating with local officials and stakeholders during the pre -award phase to deter- mine appropriate methods for identifying flood -prone properties and candidates for HMA versus other available funding sources. IPHASIE 2: CONDUCT OUTREACH Community outreach and homeowner coordination are two of our many strengths. Our team has provid- ed public outreach services and homeowner coordination for thousands of single-family housing projects within Texas. We are the City's hometown team with a proven record of working in the ARK-TEK Council of Governments (ATCOG) region, making us qualified to assist the City with the extensive public outreach needed for a successful mitigation project. Develop outreach materials, including but not limited to radio spots, flyers, and social media informa- tion announcing the City's intent to develop a program to elevate, reconstruct, or acquire flood -prone properties. Host community meetings to explain the program and meet one-on-one with interested homeowners. Assign a Case Manager and meet with homeowners to gather application documents. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 29 IPHASIE 3: GATHER HOUSING INFORMATION AND IDIEVIEILOP IREILOCATIIOIN IPILAIN Activities during the documentation gathering phase include: Fieldwork to include obtaining photographs and coordinates of identified home Create maps identifying homes selected during the development program metr gy phase. Identify the flooding source, the proposed elevation of the lowest floor, the type foundation, and the proposed elevation method. Develop a temporary relocation plan for housing tenants and owners. IPHASIE 4: APPLICATION IDIEVIEILOIPIKEINT GrantWorks prepares application documents, detailed scopes of work, and all necessary worksheets to qualify properties and conduct BCA for properties not automatically deemed cost-effective via FEMA policy. Vill'AA Ac Il"ost. ,,A,waiid Seii,-viic,,,,,es GrantWorks will guide and assist with financial management, recordkeeping, scope changes, reporting, environmental clearance, acquisition, contract closeout, and other program implementation aspects required for all mitigation programs. In addition to the core tasks for construction programs, GrantWorks provides the following management services needed for a successful housing program. CASTE IMAINAGIENEINT GrantWorks regularly provides case management services to homeowners, renters, and other house- holds participating in various federal housing programs. Our goal is to provide courteous and responsive service to program participants efficiently. Assist with homeowner application intake, document review, and eligibility compliance. Send an award announcement certified letter to each homeowner with point -of -contact information for their assigned case manager. Validate that homeowners contract with a qualified mitigation contractors. Verify that mitigation contractors assess the feasibility of accomplishing the mitigation. Identify responsibilities of the homeowners, the contractor, the City, the City's project management contractor, TDEM, TWDB, other funding sources, and FEMA, Provide technical assistance during construction to establish that work is performed following the statement of work and established timelines. CONSTRUCTION IMAINAGIEKEINT The GrantWorks Team has provided single-family housing construction management services for the TDEM/FEMA hazard mitigation program, the Texas HOME Program, and the non -entitlement CDBG program. Projects include more than 500 local government awards to reconstruct 3,000 single-family homes and more than 1,200 CDBG awards in infrastructure and housing rehabilitation. Many of the units in these programs required elevation above base flood elevation. Compile and review construction contract documents. Obtain elevation contractor cost estimates. Conduct inspections. Act as liaison between the homeowner, contractor, and the City. PAGE 30 1 SEC I ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Oversee grant activities to see that they adhere to the established budget, scc and schedule. Obtain final Elevation Certificates for elevations and reconstructions. CLOSEOUT AND AIRCHIVIIING IF-IIILIES In addition to the required closeout reports and procedures needed for all mitigati, ects, GrantWorks will complete the following items for Property Acquisition/Structu Structure Elevation, and Reconstruction programs: Provide TDEM with a closeout sheet containing the following: Backup documentation and final photos Final Elevation Certificate IREAL PROPERTY ACQUISITION Although not every project includes property acquisition, the mitigation actions are significantly different if acquiring one or more properties becomes necessary. GrantWorks has experience managing projects with federal URA requirements and we follow all federal and state real property acquisition requirements for any properties acquired. We will work with the City to implement acquisition strategies that are fully compliant with the February 2015 HMA Guidance and Guidance Addendum, with consideration for incen- tives identified in the HMA Guidance Addendum, if warranted. We will also work with the City of Paris to explore incentives that encourage homeowners to stay in the City. IC�I�I�II�I��I�IQ<�I�I�II�IiJ�ll�li The GrantWorks Team has a proven record of completing projects on time and within budget. We have a deep bench of proficient and capable professionals who will work closely with the City, TDEM, TWDB, other funding sources, and FEMA to successfully reach all project schedule requirements and mile- stones. GrantWorks intends to assist the City with proactively preparing for hazard mitigation funding. GrantWorks will work closely with the City to determine their specific needs for implementing projects and the type of information that best suits the City of Paris' results. 3.5 Adequacy of Resources i Project GrantWorks employs 300+ staff members who work out of 3 primary offices and 77 field locations stra- tegically situated throughout Texas (Figure 10). We have primary offices in Austin, Galveston, and Paris. Field locations include Abilene, Alice, Alpine, Amarillo, Aubrey, Barker, Bastrop, Bedford, Bedias, Belton, Bryan, Buffalo, Buda, Cedar Park, Clute, Conroe, Corpus Christi, Crawford, Cypress, Dallas/Fort Worth, Dripping Springs, Edinburgh, Elgin, EI Paso, Floresville, Forney, Forreston, Friendswood, Frisco, George- town, Grand Prairie, Halletsville, Harlingen, Hebbronville, Houston, Huntsville, Hutto, Jarrell, Jonestown, Katy, Kirbyville, Lago Vista, Leander, Lubbock, Lufkin, Marble Falls, McAllen, McGregor, McKinney, Nacog- doches, New Braunfels, Newton, New Ulm, Palacios, Palestine, Pearsall, Pflugerville, Pharr, Plano, Rich- mond, Rockport, Rosenberg, Round Rock, San Angelo, San Antonio, San Marcos, Sinton/Bellville, Spring, Temple, Thrall, Vanderbilt, Victoria, Weatherford, Weslaco, Whitehouse, Wichita Falls, and Wimberley. GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI I 10 PERFORM I PAGE 31 Figure 10: GrontWorks Texas Office and Field Locations I PHImary Offices, 3 Q'PIRB 'IF aV�.i CJI aui 611 AUSTNII G,ALVESTON 9F G11114 01 V3 PAGE 32 1 SI..::Cf ION 2 WORK ::'1F:R1::::0R1 Al Cl:::. PROPRIETARY & CONRIDENTIA1 I GRAINTWORKS, INC. .1.1 II IitligetlioIru Projects - Coinstructioin Figure 11 shows GrantWorks fee schedule. We will adjust the grant administration fees if project costs vary from the original estimate based on the fee schedule shown in Figure 11. The proposed pre -award fees in Figure 11 are established based on the complexity of each project type and may result in either a non -phase or phased project. Mitigation construction or drainage proj- ects may be submitted under one application for design and construction; however, they may be award- ed as Phase 1 and Phase 2 projects. Post -award fees will be based on the obligated amounts under Phase 1 and Phase 2 of these projects. Fees shown do not include costs for services that must be furnished by a third -party professional, includ- ing but not limited to an accountant, appraiser, archaeologist, architect, attorney, auditor, biologist, or other natural scientist, engineer, historic preservationist, or surveyor. Figure 11. Fee Schedule Drainage Plans/Studies $3,500 5% of grant and match amounts Public Information/Mitigation/ $3,500 5% of grant and match amounts Outreach Generators $3,500 + $500 per generator for 5% of grant and match amounts BCA Warning Sirens $4,000 5% of grant and match amounts Mitigation Construction & Drainage: Under $500,000 $6,000 + $3,500 BCA 5% of grant and match amounts $500,000 to $2 million $8,000 + $3,500 BCA 5% of grant and match amounts Over $2 million $10,000 + $3,500 BCA 5% of grant and match amounts Safe Room $7,500 + $3,500 BCA 5% of grant and match amounts Structure Acquisition/Demolition/ $899 per structure 5% of grant and match amounts Evaluation and Reconstruction Proposed pre -award fees are set in combination with post -award services and are only applicable to executed contracts, including pre- and post -award services. Pre -award services include completing the preliminary Environmental and Historic Preservation Review (EHP). An engineer will complete the EHP Reviews under post -award services, if applicable. GrantWorks will bill pre -award services fees upon grant application submission to the State. GrantWorks will assist the City of Paris in requesting reimbursement of the pre -award services fee from the State if the project is funded, though reimbursement cannot be guaranteed. We will not charge post -award fees unless a grant award is made to the City. If the application is not selected for funding in this grant, we will resubmit it in the next available funding opportunity at no charge. Any additional submissions of a previ- ous project will be $1,000 per application. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SECT ION 4 PROPOSED COSI OF SERVICES I PAGE 33 411.2 Pest -Award Costs GrantWorks will bill post -award services fees on the hourly rate schedule in Figure 12 as work is completed based on the project type and corresponding scope of services. We may also bill extraordinary and unexpected services outside the standard scope of services as additional services with the same hourly table. Additional services will be performed follow- ing approval by both GrantWorks and the City. These additional services may include but are not G limited to amendment processing, informal environmental review, force account documentation, and extensive real property acquisition (initiating URA requirements, coordinating appraisals and surveys, filing documents, etc.). GrantWorks covers fees associated with civil rights/fair housing advertisements, final public hearing, and initial environmental review services. Figure 12: Hourly Rote Schedule As part of the procurement process, administrators must disclose and certify the profit percentage for professional administrative service costs over $50,000. GrantWorks' expected profit is 6.1% of the above -referenced fee based on the company's 2019 gross revenue and net profit. 4,1,1,E Refirnbursernent Eligibility HMGP, BRIC, and FMA programs are eligible for reimbursement at 100% federal funding based on actu- al costs incurred, up to 5% of the total HMGP award amount, per provision Section 1215 of the Disaster Recovery Reform Act of 2018. Management costs in excess of the 5% will be out of pocket expenses and will not be eligible for reimbursement unless approved as part of the non-federal match by FEMA. it Recoinstiructioin Should the City of Paris decide to pursue funding for property acquisition, structure demolition, elevation, and/or reconstruction, GrantWorks is happy to negotiate the cost and scope of services before the final selection based on the number of households served. PAGE 34 1 SEC ION 4 PROPOSED COSI OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. I///////////////////////////// ///A 9� � / Project Manager Subject Matter Expert Senior Grant Specialist Grant Specialist Junior Grant Specialist Application Specialist Senior Planner Senior GIS Analyst As part of the procurement process, administrators must disclose and certify the profit percentage for professional administrative service costs over $50,000. GrantWorks' expected profit is 6.1% of the above -referenced fee based on the company's 2019 gross revenue and net profit. 4,1,1,E Refirnbursernent Eligibility HMGP, BRIC, and FMA programs are eligible for reimbursement at 100% federal funding based on actu- al costs incurred, up to 5% of the total HMGP award amount, per provision Section 1215 of the Disaster Recovery Reform Act of 2018. Management costs in excess of the 5% will be out of pocket expenses and will not be eligible for reimbursement unless approved as part of the non-federal match by FEMA. it Recoinstiructioin Should the City of Paris decide to pursue funding for property acquisition, structure demolition, elevation, and/or reconstruction, GrantWorks is happy to negotiate the cost and scope of services before the final selection based on the number of households served. PAGE 34 1 SEC ION 4 PROPOSED COSI OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. STRUCTURE IEILEVATIIOIN Pre -Award Services: $899* per structure Post Award Management Services: 5% of the total project cost. The 5% manage- ment fee will include the cost of pre -award services to develop grant applications and is covered at 100% for HMGP. Additionally, there is a per -parcel fee of 3% for additional items outside project management, such as property verification, supplemental property management, property financial examinations, milestone inspections, assist corrective action implementation, monitoring and reporting, windstorm verification, insurance liaising, etc. This is part of the project cost and is covered at 75%. PROPERTY ACQUISITION AND STRUCTURE DEIMOILUTIIOIN Pre -Award Services: $899* per structure Post Award Management Services: 5% of the total project cost. The 5% management fee will in- clude the cost of pre -award services to develop grant applications and is covered at 100% for HMGP. Additionally, there is a per -parcel fee of 3% for additional items outside project management, such as property verification, supplemental property management, property financial examinations, milestone inspections, assist corrective action implementation, monitoring and reporting, windstorm verification, insurance liaising, etc. This is part of the project cost and is covered at 75%. The federally approved proposal format used by the City of Paris lets us clearly provide our value and expertise in grant management services with multiple agencies and programs. The criteria provided in your RFP with scoring consideration include the following: Experience (40 points) Work Performance (30 points) Capacity to Perform (10 points) Cost Proposal (20 points) Total (100 points) As with all proposals, the cost is one factor to be considered. Our fee contains the level of staffing need- ed to deliver the services required in the contract. 4.2 Affirmative i GrantWorks performs all services on behalf of local governments without regard to race, national origin, religion, color, sex, age, familial status, or disability. 4.3 Equal Employment Opportunity GrantWorks does not discriminate in employment opportunities and complies with all federal, state, and local laws. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SECT ION 4 PROPOSED COSI OF SERVICES I PAGE 35 PAGE 36 1 SEC I ION 4 PROPOSED 0051 OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. GrantWorks has provided resumes for the following key personnel. Kent Burgess, Principal, FEMA Services Valarie Philipp, PE, Subject Matter Expert Ashley Hebert, EI, CFM, CGM, Subject Matter Expert Carolina Castro, Project Manager Timothy Munk, Senior Grant Specialist Blair Purpera, Senior Grant Specialist Patrick Kelley, CBCP, Grant Specialist Sandra Simonson, Grant Specialist Rachel Andrews, PE, CFM, Application Specialist Maria Bedia, Application Specialist Aeli Gonzalez-Gladstein, Planner Natalie Johnson, Planner GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL Al IACHMEN 11 - RESUMES OF KEY PERSONNEL I PAGE 37 PAGE 38 1 Al IACHMEN 11 RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Kent Burgess is a dynamic leader with over 16 years of experience in federal grants, disaster recovery, and program/project management. He has held roles ranging from program design, stakeholder coordi- nation, policy implementation, process engineering, systems anal- ysis and design, and training and development. He has led teams supporting critical disaster recovery and emergency relief efforts in Texas, Mississippi, Louisiana, New York, Illinois, Florida, North Caroli- na, Massachusetts, and Vermont. Kent's areas of expertise include: Grant and program administration for FEMA Public Assistance and Hazard Mitigation funding Design and implementation of HUD CDBG-DR action plans, pro- grams, and grants Program oversight and implementation for major emergency housing initiatives, including single-family housing, multi -family/ affordable rental housing, sheltering/temporary repair programs (STEP), and COVID-19 rental assistance efforts Application of and compliance with the 2 CFR Part 200 Uniform Administrative Requirements for federally funded projects Design and implementation of management systems and innova- tive tools for administering public relief programs Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii SENIOR VICE PRESIDENT, GRANTWORKS, INC., AUSTIN, TEXAS, FEBRUARY" 2022 — PRESENT Kent has primary responsibility for the company's business strategy formulation and management and leading company -wide initiatives and services for state and local governments. Recovery Program Lead, Florida Emergency Disaster Support Per- sonnel, Florida Division of Emergency Management/KPMG, LLC, Tallahassee, Florida, September 2022 — Present Kent is GrantWorks Recovery Program Lead and provides support personnel as part of comprehensive grants management services to the State of Florida Division of Emergency Management (FDEM) under the Management Consulting State Term Contract (STC) #80101500-20-1, Service Category L. Support personnel include tem- porary emergency disaster support personnel for the state emergen- cy operations center during an emergency incident or event on an as -needed basis. GrantWorks has currently mobilized personnel to assist with Hurricane Ian. GrantWorks, Inc. BS, Philosophy & Religious Studies, Mississippi College, Clinton, Mississippi, 2005 • Over 16 years of experience working within a regulatory and statutory framework relating to grant processes funded by FEMA, HUD, and other sources • Experience in HUD CDBG, CDBG-DR, FEMA PA, and NMA grant programs CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af IACI T 1 RI:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 39 Engagement Principal, Texas Rent Relief Program (TRRP) Application Eligibility Re- views, Texas Department of Housing and Community Affairs (TDHCA), Austin, Texas, // April 2022 — December 2022 Kent led the effort to rapidly assemble and deploy a team of 300+ professionals support- ing TDHCA's efforts to administer over $1.9 billion in COVID-19 Emergency Rental Assistance Program funds allocated by the US Treasury. His team worked with applicant households to clear over 40,000 backlogged applications within the first three months of deployment. Under Ken's lead- ership, the team secured funding totaling $560 million for 131,000 Texas households in eight months. As a result, TRRP became the highest -performing rental assistance program in the country and the first to distribute $1 billion in assistance. Kent served as practice leader for CohnReznick's Emergency Management and Disaster Recovery team— growing the practice from fewer than 10 employees to more than 120 employees supporting 2,000+ sub -recipients recovering from disasters across four states. Engagement Principal, FEMA Grant Monitoring Services, Texas Division of Emergency Management, Austin, Texas, June 2013 — February 2022 Kent led a team of over 100 professionals serving as the prime contractor to TDEM for the Grant Ad- ministration of FEMA Public Assistance (PA) and Hazard Mitigation Assistance (HMA) awards. His team established consistent oversight and monitoring standards, provided proactive technical assistance and communication, project and disaster closeouts, centralized data and reporting, and addressed reim- bursements and financial management for over 2,500 sub -recipients across 20+ disaster events. Un- der his leadership, the team reviewed and processed 9,000+ payment requests for over $5 billion and closed out over 11,000 projects. Contract Manager, Disaster Services — Applicant Technical Assistance, Massachusetts Emergency Management Agency (MEMA), Boston, Massachusetts, April 2020 — February 2022 Kent led a team to perform complex grant coordination, financial and programmatic compliance, techni- cal assistance, and administration work to plan, organize, and monitor federal disaster grants within the Commonwealth of Massachusetts for COVID-19. The team was responsible for applicant outreach, train- ing, technical assistance, and performing project reviews. During this engagement, they also developed a grant management system solution using Commonwealth's SharePoint platform. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Senior Vice President, GrantWorks, Inc., Austin, Texas, February 2022 — Present Principal — Government Advisory, CohenReznick, Austin, Texas, February 2015 — June 2021 Management Consultant, CohnReznick, Austin, Texas, October 2006 — January 2015 Senior Technical Trainer, WorldCom Broadband Solutions, Jackson, Mississippi, October 2001 — January 2004 Data Systems Engineer, U.S. Marine Corps Sergeant, San Diego, California, September 1997 — September 2001 PAGE 40 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. to governmental entities through the cycle of emergency prepared- ness, response, recovery, and mitigation to secure successful recov- ery from disaster events and ensure resilience in the future. She has over 20 years of experience supporting clients through the FEMA disaster recovery process, and she has managed more than $780 million in FEMA Public Assistance projects since 2017Va|arie is licensed engineer, registered in Florida and Georgia. She earned her Master ofEngineering degree from the University ofFlorida. GnantWoda.|nc VICE PRESIDENT OF PUBLIC ASSISTANCE, GRANTWORKS,UNC., ME, Civil Engineering, University of PALM CITY, FLORIDA, AUGUST 2023- PRESENT Florida, Gaineyvi||e, Florida, 2007 Va|arie manages GrantVVorks' Pu|bic Assistance project management 138. Civil Engineering, University of team and provides expert leadership and guidance for various FEMA Florida, Gainesville, Florida, 1885 ASSOCIATE MANAGING DIRECTOR, WUTTO"BRUEN"S LLC, PALM CITY, FLORIDA, FEBRUARY 2018 - JUNE 2023 Va|ariewas the management and operations lead for most FEMA Public Assistance grant recovery efforts inthe continental US, work- ing in 14states within FEMA Regions U, U[ IV, VI, VII, IX, and X. She managed 55projects vvKh14staMmemberssupporUngdientefh>rts torecover disaster funding through the FEMA process due tomul- tiple disasteroccunencesdating back to 2016 including Hurricanes Matthew, Irma, Dorian, Isaias, Ian, Nicole, the 2O23South Florida F|oodEventandtheCDV|D-19Pandemic.Hertasksindudepro- posa|deve|opment,managingaccountsreceivab|e,andupkeepof client contract renewals and extensions for the entire practice. She obtained approximately $3million inclient task bookings with associ- ated fo||ovvingre*enuein2O22,bookingsof$85O,OOOthroughMay 2023. ACTING PRACTICE LEAD, FEMA PUBLIC ASSISTANCE DIVISION, WUTTO`BRlEM`S LL(, PALM CITY, FLORIDA, APRIL 2019 - OCTOBER 2821 Va|arie served asthe Acting Practice Lead for the Public Government Recovery space during this period. She was responsible for main- taining and expanding client revenue, staffing projects, nnanaging personnel time and expense, maintaining low accounts receivable balance, supporting client contracting, developing quality proposals to garner more work, participating in client outreach via business development and conference opportunities, reporting toexecutive ^ Skilled inthe FEMA Grants Portal and Eh1GnantyState platforms ^ Master ofEngineering degree with structural specialty ^ Registered Professional Engineer in Florida and Georgia s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI IPAGE zn leadership, and budget planning for future practice endeavors. Valarie obtained client task bookings for future revenue from mid -2019 through the end of 2021, exceeding $1.2 million, $6 million, and $3 million annually, respectively. PROJECT MANAGER, FEMA PUBLIC ASSISTANCE, WITT O'BRIIEN'S LLC, PALM CITY, FLORIDA, APRIL 2009 — OCTOBER 2018 Valarie managed various South Florida clients still recovering from the 2004-2005 Hurricanes 1141 Charley, Frances, Jeanne, Katrina, and Wilma, as well as the 2016 Hurricane Matthew and 2017 Hurricane Irma. She was responsible for staff oversight and participated in work product delivery, including new/versions of Project Worksheets, Time Extensions, Reimbursement Requests, Appeals, Closeouts, and general grant management functions such as quarterly reports and client project and financial status reporting. Additionally, Valarie was responsible for Project Management duties for ten individual Disaster Debris Monitoring projects in Broward and Palm Beach Counties in response to the 2017 Hurricane Irma. Tasks included client management, staffing projects, training monitors in the field, invoicing, daily reporting of operations, and issue resolution. PUBLIC ASSISTANCE COORDINATOR, FEMA PUBLIC ASSISTANCE, WITT O'BRIEN'S LLC, MIAMI, FLORIDA, MAY 2006 — MARCH 2009 Valarie worked as the lead Public Assistance Coordinator for FDEM, responsible for recovery efforts in Miami -Dade County, which included 218 municipal and private nonprofit organizations applying for more than $560 million in federal funds related to Hurricanes Katrina and Wilma. She oversaw Public Assistance program activities for six State of Florida declared disasters, which impacted the Miami metro area in 2004 and 2005. TECHNICAL ASSISTANCE CONTRACTOR (TAC) ATCS, PLC (FEMA SUB TO FLOUR), FLORIDA, 2004 — 2006 Valarie was a FEMA Technical Assistance Contractor (TAC) from 2004-2006, under the Flour disaster cadre, performing various tasks to support disaster recovery in South Florida. She assisted Palm Beach County's response to Hurricanes Frances and Jeanne, including building damage assessments, cost estimating, Project Worksheets (PWs) development, and managing assessment teams. She also assisted Miami -Dade and Broward Counties following Hurricanes Katrina and Wilma serving as the Deputy Public Assistance Coordinator (PAC) for debris operations for Katrina to determine debris eligibility, managed ten debris specialists, and performed QA/QC to help resolve special projects for both disasters. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Vice President of Public Assistance, GrantWorks, Inc., Palm City, Florida, August 2023 — Present Associate Managing Director, Witt O'Brien's LLC, Palm City, Florida, February 2018 — June 2023 Acting Practice Lead, FEMA Public Assistance, Witt O'Brien's LLC, Palm City, Florida, April 2019 — October 2021 Project Manager, FEMA Public Assistance, Witt O'Brien's LLC, Palm City, Florida, April 2009 — October 2018 Public Assistance Coordinator, Witt O'Brien's LLC, Miami, Florida, May 2006 — March 2009 Technical Assistance Contractor (TAC) ATCS, PLC (FEMA sub to Flour), Florida, 2004 — 2006 Structural Engineer, Wiss, Janney, Elstner Associates, Atlanta, Georgia, 1997 — 2004 PAGE 42 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Ashley Hebert has extensive FEMA training and experience inR4 and Hazard M/\. Over the last 16years, he has worked as a FEMA core employee inpositions ranging from Project OfficertoLead Hazard Mitigation Grant Program Specialist. During his tenure with FEMA, Ashley served the State of Louisiana as a point of contact for project technical assistance. In 2013, he transferred into a contractor position and served the State of New York as a Lead in preparing BCAs for projects. Ashley has worked on five major disasters, includ- ing hurricanes Katrina, Rita, and Sandy. SIBINUOR PROJEC 11 MANAGER, GRAIN 11 WORKS, UINC.,GEORGE � 11 OWIN,11 IEXAS,AU(.31US 11 2021_PRIESEN 11 Ashley tracks technical and financial project requirennentstoconn- p|yvviththeT[}EMandFEMAregu|ationsbvpreparingfinancia|and quarterly status reports. He develops HMGP applications and bud- gets based on locality objectives and needs. He develops BCAs for various types ofprojects. /\sh|eyworks on critical facility generators and hazard mitigation plans with experience with hurricane -safe rooms and facility hardening/ietroOts. He reviews contracts, propos- als, procurement documentation, and the professional qualifications ofselected bidders. Healso prepares scope ofwork modification documentation and environmental assessments for agency review. HAZARD W 11 UGA"11 UO1N PROJEC 11 MANAGER, 11 11DAIL BASUIN NOVEMBER 2019 AU(.31US 11 2021 Ashley provided technical assistance to applicants for hazard mitiga- tion project app|icationstodeve|oppr jectsandBCAsforthe State ofAlaska onanas-needed basis. Healso reviewed hazard mitigation project applications for clients in Puerto Rico, developed BCAs, and responded toall received RF|s. LIEAID BIEINIEIFU11 COS 11 ANAILYSl UCIFU1N 11 EIRINAl1011,4AII..,FAURFAX, VUR(.3U1NUA JU11 Y 2020-JUNIE 2021 Ashley provided technical assistance to applicants for Hazard Mit- igation (404), Public Assistance Mitigation (406), and BC/\sfor 4O4 programs. Ashley performed cost reasonableness and construction cost verification for CDBG projects. EXPERIENCE GnantWoda.|nc BS, Mechanical Engineering, University ofLouisiana at Lafayet&e. Louisiana, 2004 ^ Over 1Gyears ofdisaster experience, including Individual Assistance, Public Assistance, and 4O4Hazard Mitigation Grant Program. ^ Helped 0oimplement many projects to elevate, reconstruct o/acquire houses ^ Completed cost estimates, Benefit -Cost Analysis, and review ofproject deliverables for many drainage improvement projects ^ Helped develop $24 billion in HMGPprojects inLouisiana ^ B - Licensed Engineer Intern, L4 No. 21597 ^ Contracting Officer Technical Representative -2OO70o2O1O ^ Certified Floodplain Manager, Association ofState Floodplain Managers ^ Certified Grants Manager, Federal Track s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo-IMI::::IxT1-1:�l-sumesuI-xevpe*sum1'4e1 Ip4se 43 HAZARD MITIGATION SPECIALIST, WITT O'BRIEN'S, HOUSTON, TEXAS, OCTOBER 2018 — JULY 2020 Ashley worked with the University of Texas Medical Branch at Galveston and Sienna Plantation Levee Improvement District to help develop HMGP projects and BCAs totaling over $119 million for submittal to TDEM and FEMA. COST ANALYSIS SPECIALIST, Tl� IE SL1LZER GROUP, BATON ROUGE, LOUISIANA, SEPTEMBER 2016 AUGUST 2018 As a Cost Estimator, Ashley performed Cost Reasonable Analysis for Public Assistance Closeout for 100 projects for the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP). He also reviewed invoices and produced estimates for PA projects that did not follow the proper procurement process for projects over $10,000. HMGP COST -BENEFIT SPECIALIST/LEAD HAZARD MITIGATION GRANT PROGRAM SPECIALIST/ TECHNICAL SPECIALIST/PROJECT OFFICER, DEPARTMENT OF HOMELAND SECURITY, FEMA, NEW ORLEANS, LOUISIANA, OCTOBER 2005 — OCTOBER 2013 Ashley was responsible for the Benefit -Cost (BC) review for most of the new DR 1603 (Katrina) allocation totaling $390 million, released on November 14, 2011. He developed and implemented ongoing Miti- gation Program changes to adapt and improve processes. He also advised FEMA Louisiana Recovery Office team members and state and local partners on the 404 Hazard Mitigation Grant Program. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Senior Project Manager, GrantWorks, Inc., Georgetown, Texas, August 2021 — Present Hazard Mitigation Project Manager, Tidal Basin Government Consulting, Alaska and Puerto Rico, November 2019 — August 2021 Lead Benefit -Cost Analyst, ICF International, Fairfax, Virginia, July 2020 — June 2021 Public Assistance Cost Analyst, Serco, Inc., Winchester, Virginia, May 2019 — November 2019 Hazard Mitigation Specialist, Witt O'Brien's, Houston, Texas, October 2018 — July 2020 Project Manager, Wilson & Associates Consulting, LLC, Austin, Texas, September 2018 Cost Analysis Specialist, The Sulzer Group, Baton Rouge, Louisiana, September 2016 — August 2018 Cost Analysis Specialist, Bryant Hammett & Associates, LLC, Baton Rouge, Louisiana, April 2016 — September 2016 Mechanical Engineering Technical Assistance, Turnkey Disaster Management LLC, New York, New York, January 2016 — April 2016 oCost Analysis Specialist, GCR, Inc., Baton Rouge, Louisiana, July 2015 — January 2016 Benefit -Cost Analysis Project Consultant, Shread-Kuyrkendall & Associates, St. Bernard, and Plaque - mines Parishes, Louisiana, January 2015 — July 2015 Quality Assurance/Quality Control, New York Rising Project, Nova Catastrophe Services, New York, New York, December 2013 — December 2014 Cost -Benefit Team Lead, Innovative Emergency Management (IEM), Albany, New York, October 2013 — December 2013 Po HMGP Cost -Benefit Specialist/Lead Hazard Mitigation Grant Program Specialist/Technical Specialist/ Project Officer, U.S. Department of Homeland Security Federal Emergency Management Agency (FEMA), New Orleans, Louisiana, October 2005 — October 2013 PAGE 44 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Carolina ^Cadv^ Castro joined GnantVVorksasa Hazard Mitigation Project Manager in February 2019 and was named Director of Haz- ardMitigationinMay2O23.Cadyhasextensiweexperiencedeve| opinghazardmitigationapp|icationsandvvorkingvvithcommunities tomanage their approved mitigation projects. AsaProject Manage[ she facilitates conversations between stakeholders, technical pro- PROJECT MANAGEMENT� fessiona|s,and state and federal agents. She works with community EXPERIENCE representatives to identify their needs and suitable paths through 1111111111 available hazard mitigation assistance programs. DIRECTOR OF HAZARD MUTUGATUON/SENUOR HAZARD MITIGATION PROJECT MANAGER/HAZARD MITIGATION PROJECT MANAGER, GRAMTWORKS,lMC.,AUSTIN, TEXAS, AUGUST 2019 - PRESENT By preparing financial and quarterly status reports, Carly tracks tech- nical and financial projectrequirennentstoconnp|yvviththeT[}EM and FEMA regulations. She develops hazard mitigation assistance grant applications and budgets based onlocality objectives and needs. Specifically, Carly works on critical facility generators and haz- ard mitigation plans with experience with hurricane -safe rooms and facility hardening/ retrofits. She also reviews contracts, proposals, procurement documentation, and the professional qualifications of selected bidders. Carly also prepares the scope ofwork modification documentation and associated environmental assessment for agen- cy review. ASSISTANT PROJECT MANAGER/SENUOR PROJECT MANAGER, TRlLEAFCORPORATION, AUSTIN, TEXAS, SEPTEMBER 2016 - JULY 2019AND FEBRUARY 2019 - JULY 2019 Carly managed projects fromproject initiation, budget develop- ment, milestone tracking, review of purchase orders, and closure documentation. Toachieve compliance and project resolution, she communicated client goals, interests, and positions in negotiation with participating agencies, organizations, or interested parties. She developed the scope ofwork for projects, indudingagencyconsul- tation requirements, timeline forecasting, milestone completion, and contingency planning. Carly collaborated across multiple internal and external stakeholder organizations to maintain timelines oradjust projected completion dates for various ongoing projects. She sup- ported multiple active projects atdifferent lifecycle stages through- out its expanding southwest territory and prepared weekly project GnantWoda.|nc 138.Bioemvi/onment |8ciencey. Texas A&M University, College Station, Texas, 2014 ^ Expertise inadhering 0ostrict project deadlines, facilitating multi -jurisdictional planning processes, and conducting stakeholder outreach ^ Creates hazard risk assessments and mitigation action strategies ^ 4O4Hou/Hazardous Waste Operations and Emergency Response, July 2O14 -Present ^ 38-Hou/U8Army Corps of Engineers Wetland Delineation Training Program, February 2017 s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IResumesuFxevpe*summeI Ip4se 45 summary trackers for client distribution. Carly provided quality assurance (QA) reviews of the National Environmental Policy Act (NEPA) deliverables and Phase I Environmental Site Assessments (ESA) following ASTM E1527-13. She prepared standard operating pro- cedures and training documents to streamline tasks and deliverables and mentored staff through individual training, training materials, and QA reviews. PROJECT SCIENTIST, T ILEAF CORPORATION, AUSTIN, TEXAS, SEPTEMBER 2014 — AUGUST 2016 Carly conducted research, performed analyses, and interpreted environmental data for NEPA investi- gations to complete Environmental Assessments and ESA reports. She prepared Categorical Exclusion documentation for environmental and community impacts of telecommunications projects following the Federal Communications Commission requirements. She also evaluated project sites for potential wet- land indicators and habitats associated with state and federally listed threatened or endangered species protected by the Endangered Species Act. Carly coordinated with landowners, vendors, and laborato- ries to complete Phase II ESA to assess soil, groundwater, and soil -vapor samples for contaminants. She conducted site reconnaissance to develop a profile and evaluated sites for potential sources of contam- inants. Carly performed migratory bird evaluations to monitor project compliance with the Migratory Bird Treaty Act. She consulted municipal, state, and federal agencies for regulatory and permitting require- ments. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °y Director of Hazard Mitigation, FEMA Services, GrantWorks, Inc., Austin Texas, April 2023 — Present Senior Project Manager, FEMA Services, GrantWorks, Inc. Austin, Texas, May 2022 —April 2023 Hazard Mitigation Project Manager, FEMA Services, GrantWorks, Inc. Austin, Texas, August 2019 — May 2022 Senior Project Manager, Trileaf Corporation, Austin, Texas, February 2019 — July 2019 Assistant Project Manager, Trileaf Corporation, Austin, Texas, September 2016 — July 2019 Project Scientist, Trileaf Corporation, Austin, Texas, September 2014 — August 2016 PAGE 46 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. FEMA Public Assistance and Hazard Mitigation Assistance programs, and over four decades of engineering and construction experience. He has prepared and overseen the preparation of project work- sheets in all categories of work. Tim has worked with local, county, and state government entities, including road departments, utilities, school boards, local and state police and fire departments, and the national guard, and nonprofit organization. He has prepared over 250 project worksheets. Tim has extensive construction and repair, utilities, HVAC systems, water and wastewater treatment, and roadway repair experience. He has written plans, evaluated risks, and conducted exercises for local counties and jurisdictions in Texas, Louisiana, Massachusetts, Colo- rado, Oklahoma, California, and Puerto Rico. Tim excels in providing comprehensive all -hazard planning services in FEMA Public Assis- tance disaster recovery phases. He has a vast knowledge of federal regulations, policies, and laws applicable to the Public Assistance program, including the new PA Delivery Model. He has served as a report specialist, deputy PAC, program analyst, and closeout specialist for several disasters nationwide. He has done extensive work on the Alternate and Improved Projects team for Hur- ricane Katrina, flooding in Oklahoma, and the devastating floods in Colorado in 2013 to repair roads and utilities. He coordinated facility flooding and wind damage efforts in North Dakota, Massachusetts, and Texas. Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii If IIIRIEC"'ll"'OIR OF PUIf ILIIC ASSIlS"'ll"'AINCIE, GIRA IN"'ll"'WORKS, IANC., HOU 11"'OIN, "11"'IE AS, OC"11"'OIIJIEIR 2020 IPIRIESIEN 11 Tim coordinates the FEMA Public Assistance Program providing technical assistance support for disaster -related operations through- out Texas. He assists local communities in applying for and imple- menting funding for repairing infrastructure damaged by disasters, including roads, bridges, hospitals, schools, and water treatment facilities. Projects under his management include: Project Manager, FEMA PA, City of Patton Village, Patton Village, Texas, January 2021 — January 2022 This project includes the restoration of the roadway base and surfac- es for the City, including the design, procurement, and construction of four miles of roadway for $1.4 million in construction costs. o GrantWorks, Inc. BS, Mechanical Engineering, Lamar University, Beaumont, Texas, 1980 • Extensive program knowledge of the Stafford Act, 44 CFR, 2 CFR, SRIA Legislation, PAAP programs, PAPPG, and all other programs • Certified FEMA Project Specialist CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af rACI T 1 R1:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 47 Project Manager, FEMA PA Texas Severe Winter Storms, Texas Statewide, February 2021 — May 2021 41 Tim assists GrantWorks clients with the winter storms experienced during the winter of 2021. The coordination includes helping clients identify FEMA categories of work they may be eligible for during the preliminary damage assessment phase of the disaster and how to apply for assistance through state agencies and FEMA. PROJECT SPECIALIST/PA COORDINATOR (PAC), HEALTH AND SOCIAL SERVICES (HSS) TEAM, INTEGRATED SOLUTIONS CONSULTING (ISC)/AECOM, PUERTO RICO, APRIL 2018 — APRIL 2019 Tim was assigned to the health and human services sector and supported the mental health facilities. He coordinated with local, state, and federal agencies, completed damage assessments, compiled an initial project list, and developed preliminary cost estimates. Tim evaluated situational criteria and provided de- terminations based on existing policies/regulations. He addressed special considerations, and temporary facilities, identified hazard mitigation opportunities, and formulated projects aligned with the PA program. Tim served as Interim Lead/PAC in months of absence with no assigned lead. CONSULTANT/PROJECT SPECIALIST/CLOSEOUT SPECIALIST, INTEGRATED SOLUTIONS CONSULT- ING 0SC)/AECOM RECOVERY", CALIFORNIA, AND TEXAS, DECEMBER 2015 — MONTH 2017 2017 Floods, Alameda, and Santa Clara Counties, California: Tim was a consultant with Integrated Solu- tions Consulting (ISC) and prepared local emergency response preparedness plans, mitigation, and re- covery efforts. ISC deployed Tim to Alameda County and Santa Clara County following flooding in 2017. He wrote project worksheets totaling $100 million. Closeout Program Delivery Support, City of Denton, Texas: ISC/AECOM Recovery deployed Tim to Den- ton CRC and provided closeout program delivery support. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °°y Director of Public Assistance, GrantWorks, Inc., Houston, Texas, October 2020 — Present Project Specialist/PAC, Integrated Solutions Consulting (ISC)/AECOM Recovery, City, Puerto Rico, April 2018 — April 2019 Consultant/Project Specialist/Closeout Specialist, Integrated Solutions Consulting (ISC)/AECOM Recovery, California and Texas, December 2015 — Month 2017 Financial and Disaster Specialist, Leidos/Tetra Tech, Norman, Oklahoma, and Boulder County, Colorado, January 2014 — December 2015 Independent Consultant, TBD Services, Melbourne, Florida, June 2009 — October 2013 Project Manager, Global Contingency & Emergency Management Services Division, IAP Worldwide Services, Inc., Melbourne, Florida, September 2005 — September 2008 PAGE 48 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Over the past 18 years, Blair Purpera has successfully implement- ed and managed large-scale disaster recovery programs in south Louisiana. He has extensive programmatic knowledge and hands-on tions, construction management, and applicant liaison and contractor management. Additional specific expertise involves mitigation pro- gramming for insurance claims adjusting, construction management, acquisition, elevation, reconstruction, floodproofing, and retrofitting. Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii IPIROJIEC"'II"' II AINAGIER, GRAIN "'II"'WORKS, IANC., IBXII"'011,4 IROUGIE, II....OUIISIIAINA, JUII Y 2023 IPIRIESIL:N"'I... Blair manages hazard mitigation projects through the entire grant life cycle from capturing project ideas to implementation, through close- out based on the client's needs and objectives. IPIROJIEC"'II"' II AINAGIER, IPIROJIEC"'II"' II AINAGIE EIN"'ll"'/COINS"'ll"'IRUC"'ll"'11011'4 I AINAGIE EIN"'11"'„ IEIL.II"'11"'IE SIER IICIES OF IL.OUIISIIAINA, If A"11"'OIN IROUGIE, 11....OUISIAINA, 2020 JUII Y 2023 Project Manager, FMA Elevation Grant Program Management, City of Slidell, Louisiana, 2020 — Present Blair assisted the City of Slidell with the FMA home elevation pro- cess. The project scope included applicant outreach, application de- velopment, review, approval, construction management, and project closeout for all FEMA and state -related tasks. Project Manager, FMA Elevation Grant Program Management,Gal- veston County, Texas, 2020 — Present Blair assisted Galveston County with the FMA home elevation pro- cess. The project scope included applicant outreach, application development, review, approval, developing the scope of work, per- forming contractor bid walks, construction management, and project closeout for all FEMA and state -related tasks. COINSUIL:"I"'AIN"'11"'„ F-WIRRIICAINIE F- R IEE, I AIRIIA, AINID 11RIVIA IRILIf IEXAIVIIIINXII"'II011 „ II A-11 111INSUIRAINCIE GROUPS, 2017 Blair coordinated efforts and aided the IAT Insurance Groups of six carriers in four states related to the 2017 hurricane Season. He was responsible for the intake of claims, file review, communication with field adjusters, generating settlement checks, drafting denial letters, and reviewing supplemental claims for approval. o GrantWorks, Inc. BS, General Studies: Business Administration, University of Southwestern Louisiana, 1996 • 18 years of experience related to disaster recovery • Licensed Insurance Claims Adjuster • Certified Occupational Safety Specialist (COSS) • Root Cause Investigator • Member, Southern Building Code Congress International (SBCCI) • Member, Louisiana Claims Adjusters Association • OSHA 10 -Hour Construction Health & Safety Training CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af IACI T 1 RI:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 49 SENIOR CLAIMS ADJUSTER, APPLE ADJUSTERS, INC., BATON ROUGE, LOUISIANA. MAY 2013 JAINUAIRY 2023 // As a Claims Adjuster, Blair's primary responsibilities were investigating property claims, auto, general liability, and workers' compensation claims. He was tasked with writing esti- mates, negotiating settlements, handling supplements, releasing depreciation, handling ale, taking recorded statements, and reporting to carriers. INSPECTION TEAM IMOINIITOR, STATIE OF II...OUIISIIAINA OFFICE OF COMMUNITY IDIEVIEI1...0IPIMIEINT DISASTER RECOVERY UINIIT, IBATOIN (ROUGE, II...OUIISIIAINA, 2008 2012 Blair was responsible for creating, developing, and implementing the Hazard Mitigation Grant Program inspecion process for Hurricane Katrina/Rita. He supervised State of Louisiana employees and sub- contractor support staff related to the completion of inspection reports, file management, and review. OCD -DRU tasked his team with over 17,000 home elevation inspections. These inspections ranged from initial, midpoint, and final inspections. The Inspection Team Monitor was a technical advisor and liaison between mitigation analysts, applicants, and contractors. PROGRAM ADMlNlSTRATlON, STANDARD OPIERATlNG PROCEDURE DEVELOPMENT, STATE OF II...OUIISIIAINA OFFICE OF COMMUNITY IDIEVIEII...OIPIMIEINT DISASTER RECOVERY UINIIT, IBATOIN (ROUGE, LOUISIANA, 2008 Blair used his knowledge of the grant application process and the administration of funding for the Com- munity Development Block Grants (CDBG) and the Hazard Mitigation Grant Program (HMGP) to assist the Louisiana Office of Community Development. He developed and reviewed technical approach documen- tation, which detailed in sequential order, how IEM intended to run a portion of the Road Home Elevation Incentive Program. He provided application development, grant award calculations, QA/QC for Additional Compensation Grants, and Elevation Incentive Awards based on LMI calculations and BFE/ABFE determi- nations. J II114 II' II O r( II` IIJ II''411 If II r II 111,17,J`1 II °y Senior Project Manager, GrantWorks, Inc., Baton Rouge, Louisiana, July 2023 — Present Project Manager, Elite Services of Louisiana, Project Management/Construction Management, Baton Rouge, Louisiana, 2020 — July 2023 Grants Specialist/Project Manager, Community Recovery Services and Construction, Covington, Louisiana, 2020 Construction Liaison, Restore Louisiana, Baton Rouge, Louisiana, 2017 — 2020 Senior Claims Adjuster, Brown Claims Management Group, Baton Rouge, Louisiana, 2015 — 2017 Senior Claims Adjuster, Apples Adjusters, Inc., Baton Rouge, Louisiana, May 2013 — 2015 Building Inspector/Damage Assessor, Providence Engineering, Baton Rouge, Louisiana, 2012 — 2014 Inspection Team Monitor, State of Louisiana Office of Community Development—Disaster Recovery Unit, Baton Rouge, Louisiana, 2008 — 2012 Elevation Grants Analyst, Louisiana Road Home, Baton Rouge, Louisiana, 2007 — 2008 Independent Catastrophe Claims Adjuster, Worley Catastrophe, LLC., Hammond, Louisiana, 2004 — 2008 Owner/Operator, BAP Enterprises (Multifamily Rental Housing) Project & Programs, Baton Rouge, Louisiana, 1998 — 2003 PAGE 50 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Patrick Kelley has 45years ofemergency management experience involving the military, nonprofit, and local government organizations. He understands federal requirements, rules, and regulations con- cerning public assistance and mitigation programs. Patrick is skilled in emergency operations, crisis management, response and disaster p|anning/management,public safety standards development /emep gencypreparedness/ennergencyservices\,andbudgeting/Onancia| Patrick has provided oversight onlarge projects ofmon*dhan$6 million. Hehas also managed Regional Emergency Management for a major non-profit. At the state level, Patrick was responsible for mitigation activities for three Texas regions, including 174 counties. He covered approximate|y1,OOO,OOO residents, including establish- ing over 5,000 individual safe rooms within the Texas Tornado Belt. Patrick has an extensive background in emergency planning, re- sponse, and recovery for all types of facilities. A proven leader who has directed numerous teams, both military and domestica||y. He is certified asaCertified Business Continuity Professional (CBCP),a FEMA Level 1 Continuity ofOperations Professional (CDDP1), and a FEMA Advance Professional Services. Patrick has experience inthe following: 0- Developing mitigation project applications, business continuity processes, disaster response exercises, and project manage- ment oo� State agency grant systems and FEMA MEM|5 0- Logistical support during disaster responses tomany different disaster events, including hurricanes, tornadoes, floods, terrorist attacks, and earthquakes po Management experience that includes supervision ofvarious numbers ofpersonnel over lengthy periods from 3Odays to three years 0- Constantly evaluating past experiences and new methodologies to obtain the best processes for a client 0- Experienced indeveloping Benefit -Cost Analyses (BCAs IPIROJIEC 11 IMAINAGIER,GRAIN 11 WORKS, UINC.,SAIN MARCOS,11 IEXAS, SEIP 11 EMBER 2022_PRESEIN 11 Patrick administers hazard mitigation funds awarded toapplicants bythe Texas Division for Emergency Management orTexas Water Development Board. He interacts effectively with local, state, and EXPERIENCE GnantWoda.|nc Coursework, St. 4nye|m'sCollege Manchester, New Hampshire, 187G -1877 NCO Leadership School, Bmendorf AFB, Alaska, 1873 Cou/yewo/k, Alaska University, BmendorfAFB, Alaska, 1872-1873 Coursework, San Antonio Junior College, San Antonio, Texas, 18GG -185G ^ 4Gyears ofemergency management experience ^ 12years ofhazard mitigation experience ^ Disaster Response Institute International, CBCP#17127 ^ FEMA Level 1COOP Professional Certification ^Member, Association of Contingency Planners (ACP) s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI Ip4se 51 federal agency officials and staff members in meetings and through written memos, e-mails, formal letters, and telephone conversations. Patrick pays attention to detail regarding financial and technical aspects of project management, including review of contracts, contractor pay estimates, service provider invoices, progress reports, change orders, contract amendments, etc.He develops applications for HMA programs and provides technical assistance regarding program rules, policies, and procedures, including environmental compliance, basic cost-effectiveness, and phasing. Patrick reviews and interprets project -related cor- respondence, documents, reports, and forms. He updates and maintains project performance, budget, and status tracking and document filing systems. Patrick also conducts Local Planning Team meetings. ASSISTANT l iAZARD MITIGATION OFFICER, TEXAS DIVISION OF EMERGENCY MANAGEMENT, AUS >C•IIIN, .TEXAS, 2010 2022 As the State Representative, Patrick assisted qualified jurisdictions in the development, approval, and monitoring of FEMA HMPG. He used HMGP Project Management for grants. He also conducted site inspections for large and small Project Worksheets (PWs). Patrick reviewed and collaborated with applicants to resolve outstanding issues and close their case files. Patrick assisted the Public Assistance Department as needed. J II14 II' II O r( II` IIJ II''411 ff II r II 111,17'J"1 II °°y Project Manager, GrantWorks, Inc., San Marcos, Texas, September 2022 — Present Assistant Hazard Mitigation Officer, Texas Division of Emergency Management, Austin, Texas, 2010 — 2022 Director, Emergency Services, American Red Cross, Tallahassee, Florida, 2008 — 2010 Coordinator, Planning & Preparedness, Greater Miami and the Florida Keys, American Red Cross, Florida, 2005 — 2007 Manager, Logistics, National American Red Cross Disaster Services, 1985 — 2006 Business Continuity Coordinator, Franklin Templeton Investments, San Mateo, California, 1998 — 2002 Business Continuity Coordinator, Vision Service Plan, Rancho Cordova, California, 1996 —1998 Disaster Preparedness NCO/Officer, USAF Disaster Preparedness, Various USAF Bases, U.S., 1981 — 1986 Flight Chief, USAF Law Enforcement, Various USAF Bases, U.S., 1977 —1981 PAGE 52 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. TAP Sandra Simonson has 25years ofFEMA HMGPand R4experience. She plans, budgets, monitors, reports, and coordinates daily project activities toachieve disaster recovery goals and objectives. She prepares project reports for clients and management. Sandra plans, reviews, and evaluates the work ofsubordinate professional and operational staff. She also reviews and evaluates project and service delivery. Sandra develops systems and maintains records that pro- vide the proper evaluation, control, and documentation of all pro- gram activities. She determines what deliverables togenerate during each phase. She effectively communicates with clients, sub-recipi ents,contractors,andotherinterested parties regarding all aspects ofdisaster recovery efforts and grant monitoring. Before joining GnantVVorks, Sandra worked for the Red River Region- al Council, where she successfully wrote, received, managed, and administered over $5million inHMGF,FMA, and PDM mitigation grants. She has also managed Firefighter Grants, USDA, Forestry Grants (wildfire), EPA(Superfund), C[}BG (housing rehabilitation), and EDA (revolving loan) totaling more than $1Omillion. Sandra has extensive experience working with local and state officials, conduct- ing pub|icinformationandcompn*hensivep|anningmeetings,and coordinating intergovernmental/inter-agency task force meetings. SENIOR PROJECT MANAGER, GRANTVVORKS,UNC.,AUSTIN, TEX- AS, NOVEMBER EX-AS,MOVEMBER 2019 -PRESENT Sandra isaSenior Hazard Mitigation Project ManageratGnantVVorks. Community Safe Room, Calhoun County Independent School Dis- trict (CCISD), Port Lavaca, Texas The District applied for TDEM/FEM/\funds to build a 9,656 SIF du- a|purposesafe room. The proposed domed safe room will provide near -absolute life safety protection for critical/essential services personnel who must remain in service during natural disasters. The safe room design will comply with all applicable guidance, including FEMA P-361, Design and Construction Guidance for Community Safe Rooms, and applicable codes, standards, and regulations. Public Works Generators, City of Port Lavaca, Port Lavaca, Texas The City ofPort Lavaca secured funding through the HMGPtoinstall seven permanent generators atsix sewage lift stations and the public works building to prevent electrical grid power loss. The gen- erators will be equipped with an automatic transfer switch to switch from grid power to generator power in the event ofgrid power fai| GnantWoda.|nc ^ Experience working onFEMA PA andHK4GP s*4mTwuIRKS, III I PROPRIETARY &cumI-|oemT|4I xTTAo-III TI-IResumesuFKEY pe*summeI Ip4se 53 ure. The project will install 13 quick -connection terminals and manual transfer switches for 13 lift stations powered by two trailer -mounted portable generators obtained through this grant. All equipment will be installed above the floodplain as depicted in the site plans and comply with 44 CFR part 9 and EO 11988. Generator Project, City of Wharton, Wharton, Texas FEMA approved the application submitted by the City of Wharton for a $1.8 million generator proj- ect. The HMGP provided the federal share of $1,338,842 under FEMA -4332 -DR -TX. The City of Whar- ton will provide the non-federal match requirement of $446,281. The City of Wharton will purchase and install four generators. Three generators will be at the water plants, and one at the wastewater treatment plant. This project will always keep positive pressure on the water system to maintain crucial water quali- ty during a natural hazard, transformer blowing, or a power surge. Treating this water before discharging it into the receiving stream as treated wastewater is critical. The environmental benefits will decrease the chances of sewage backup and increase public sanitation efforts. GRANTS CREW, TASK FORCE LEADER AND SUPPORT GROUP SUPERVISOR, MITIGATION DR -4611, HAZARD MITIGATION AT FEMA REGION 6, AUSTIN, TEXAS, AUGUST 2018 — NOVEMBER 2019 Sandra worked directly with State Project Office and sub -grantee to determine terms and conditions of grant awards, such as phasing of projects, strategic funds management, cost schedules, and delivera- bles. GRANTS CREW LEADER, TEXAS HURRICANE HARVEY, DISASTER 4332 -TX, FEMA REGION VI, AUS- TIN, TEXAS, AUGUST 2017 — JULY 2018 Sandra worked directly with Regional Management as Lead Project Officer in developing HMGP standard operation procedures. She worked with the Management Coordinator to develop training for local hires, and guided, mentored, and trained individual project officers. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °y Senior Project Manager, GrantWorks, Inc., Austin, Texas, November 2019 — Present Grants Crew/Task Force Leader/Group Supervisor Support, FEMA, Austin, Texas, August 2018 — November 2019 Grants Crew Leader, Texas Hurricane Harvey (DR -4332 -TX), FEMA, Austin, Texas, August 2017 — July 2018 Grants Specialist/Crew Leader/CORE, Louisiana Hurricane Katrina (DR -1603 -LA), Louisiana Office of Community Development Disaster Recovery Unit, Baton Rouge, Louisiana, June 2016 — June 2017 Task Force Leader/Grants Specialist/Crew Leader/Reservist (DR -4099 -NM), FEMA, State Emergency Management Offices, Santa Fe, New Mexico, January 2016 — May 2016 Grants Crew Lead/Reservist, New Jersey Severe Storm (DR -4048 -NJ), FEMA, SRO Forest Hills, New York, March 2015 — January 2016 PAGE 54 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. AsaHazard Mitigation Project Managervvhh2O+yearsofexperi ence,Rache|/\ndrevvsuseshercivi|engineeringbackonoundto manage large-scale elevation/reconstruction housing projects. She distributes, collects, organizes, and maintains program applicant in - client, and contractor. Rachel provides project planning and scoping, PROJECT MANAGEMENT financial project tracking and management, and project staffcoor EXPERIENCE dination. Rachel has a strong record of achieving results through tiveorganizational, planning, and strong communication skills inboth oral and written forms. She uses her collaborative skills towork with technical staff, elected officials, and communities. PROJECT MANAGER, GRANTVVORKS,UNC.,AUSTIN, TEXAS, FEBRUARY 2022 -PRESENT Rachel collaborates with her team daily tomanage and coordinate multiple elevation and reconstruction projects. She tracks techni- cal andfinancia|e|evationpr jectrequirennentstoconnp|yvviththe T[}EMand FEMA regulations bvpreparing financial and quarterly status reports. Rachel collects, distributes, organizes, and maintains program applicant information. She interacts with contractors, offi- cia|s,and homeowners regularly and pays close attention tocost-ef- fectiveness,environmenta|comp|iance,andprogramru|esata|| levels of implementation. She is also responsible for applicant, client, and contractor communication, project p|anningandscoping,finan- cia|pr jecttrackingandnnanagennent,andpr jectstaffcoordination. NATURAL HAZARD MUTUGATUONSPECIALIST, H20 PARTNERS, lMC.,AUSTIN, TEXAS, JULY 2013 - FEBRUARY 2022 Rachel assisted local jurisdictions with HMGPcompliance. She conducted kickoff, interim, and closeout meetings for construction projects. She also performed field inspections and site visits for engi- neering projects and wrote grant applications for FEMA hazard miti- gation and Hazard Mitigation Action Plans (HMAP). Rachel provided itigationandHazardMitigation/\ctionP|ans(HM/\P).Rache|provided guidance and technical assistance related toflood mitigation and the National Flood Insurance Program /MF|F1,developed presentations, and presented them at workshops and public meetings. GnantWoda.|nc BS, Civil Engineering/Water Resource Engineering, University of Texas atAustin, Austin, Texas, 18B8 BA, Spanish, University ofTexas at Austin, Austin, Texas, 1888 ^ Expertise incivil and water resource engineering ^ Fluent inSpanish ^ Registered Professional Engineer, Civil Engineering, State of Texas, Texas Board of Professional Engineers, License No. 1O4G37 ^ On -Site Sewage Facilities Designated Representative, Texas Commission on Environmental Quality, Certification No. OS0022gS0 ^ Certified Floodplain Manager (CFK8).Certification No. 1155-07N. Texas Floodplain Management Association ^ Member, Texas Floodplain Management Association ^ Member, Chi Epsilon Civil Engineering Honor Society s*4mTwuIRKS, III I PROPRIETARY &cumI-|oemT|4I xTTAo-II-1:�esumesuI-xevpe*summe1 Ip4se 5s NATIONAL FLOOD INSURANCE PROGRAM FIELD REPRESENTATIVE, TEXAS WATER DEVELOPMENT BOARD, AUSTIN, TEXAS, JANUARY" 2007 — DECEMBER 2012 In this position, Rachel provided technical assistance for the National Flood Insurance Program. She provided compliance advice to local residents and government officials and "IqJ communicated insurance and engineering requirements of the National Flood Insurance Pro- gram. Rachel conducted audits of regulatory programs involving floodplain inspections, reviewed technical permitting documentation, and delivered technical training and outreach assistance to local floodplain management, elected officials, and resident. She also performed written and verbal outreach in Spanish-speaking regions regarding flood risks. NONPOINT-SOURCE POLLUTION COORDINATOR, LOWER COLORADO RIVER AUTHORITY", AUSTIN, TEXAS, JULY" 2002 — JANUARY" 2007 As a Nonpoint-Source Pollution Coordinator, Rachel led meetings for cities and stakeholders of LCRA Watershed Management Ordinance compliance. She conducted inspections and reviewed plans and permit applications to verify compliance with nonpoint-source pollution control requirements. Rachel investigated pollution complaints per the Ordinance, produced technical and non-technical reports, and created educational materials on nonpoint-source pollution permitting and related issues. She also man- aged lake -wide lowering per the U.S. Army Corps of Engineers Permit. PROJECT STAFF I, COOK -JOYCE, INC., AUSTIN, TEXAS, AUGUST 1999 — JULY" 2002 Rachel performed Phase I Environmental Site Assessments for industrial/commercial clients. She man- aged environmental regulation reviews on hazardous industrial solid waste management sites. She also provided on-site consulting services for environmental closure, remediation projects involving under- ground petroleum storage tank removals, well plugging and abandoning activities, contaminated soil management, and the construction of a holding pond. Rachel conducted semi-annual groundwater moni- toring evaluations and assessed corrective actions involving two hazardous waste landfills. ENGINEERING TECHNICIAN, LOO IS & MOORE, AUSTIN, TEXAS, MAY 1997 — AUGUST 1998 Rachel performed data collection for Austin's urban watershed hydrology projects. She assessed flood- plain residences' property value and structural information and evaluated flood control options for the City of Austin Onion Creek Flood Control Project. J II14 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Project Manager, GrantWorks, Inc., Austin, Texas, February 2022 — Present Natural Hazard Mitigation Specialist, H2O Partners, Inc., Austin, Texas, July 2013 — February 2022 National Flood Insurance Program Field Representative, Texas Water Development Board, Austin, Texas, January 2007 — December 2012 Nonpoint-Source Pollution Coordinator, Lower Colorado River Authority, Austin, Texas, July 2002 — January 2007 Project Staff I, Cook -Joyce, Inc., Austin, Texas, August 1999 — July 2002 Engineering Technician, Loomis & Moore, Austin, Texas, May 1997— August 1998 PAGE 56 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Since 2OOE\Maria Bmdiahas gained extensive experience inavari- ety offedena|andstategnantpn)gnanns,specKica|k/onesoMeredbv the Federal Emergency Management Agency /FEM4jand the Texas Department ofEmergency Management (TDEM). She has submitted applications that were successful in receiving funding from the Haz- ard Mitigation Grant Program (HMGP). |naddition to preparing the applications, Maria was responsible for project implementation, man- agement,reporting, and closeout. She managed Public Assistance /FV\ projects for several declared disasters. Maria has experience working inFEMA:sGrants Portal aswell asTDEM'sGrants Manage- ment making a difference in the lives of others. PROJIEC 11 MANAGER, GRAIN 11 WORKS, UINC.,CORPUS, CHRIS 11 U, 11 IEXAS,APIRU11 2024 .-PRESEIN 11 Maria develops applications for and administers FEMA Hazard Mitigation Assistance /HM4jfunds awarded toapplicants bv coordinating multiple types ofprojects at various stages of implementation. She provides financial and technical project management, including review ofcontracts, contractor pay estimates, progress reports, change orders, and contract amendments along with technical assistance regarding program rules, policies, and procedures. S 11 RAII IEGUC PILAININUING MANAGER, POR 11 OF CORPUS CHRIS 11 11 AU 11 11 IORU11 Y, CORPUS C11 IRUS 11 U,11 IEXAS,11:::::EBRUARY 2022 Maria led the strategic projects functional an*awithin the Planning Department, which included strategic project initiationsandcoordi nation. Maria researched and analyzed studies concerning trends and programs for Port development. She was also responsible for ini- tiating phaseoneofthePont'senterpriseassetmanagementsystem, aswell asgrant development and compliance. Maria supervised two employees. GRANT ADMINISTRATOR, NUECES COUNTY, CORPUS CHRISTI, TEXAS, OCTOBER 2018 -APRIL 2022 |n2O18,Maria was appointed bythe County Commissioners Court as the Grants Administrator. During this time, she was responsible for all contracts from federal and state granting agencies. Duties included application development, performance and financial report- ing,comp|iancereviews,andproject closeout. She supervised one employee. GnantWoda.|nc MBA, Business Administration, University ofIncarnate Word, San Antonio, Texas 2013 BB4.Buyineyy4dminiyt/adon. University ofIncarnate Word, San Antonio, Texas, 2O1O ^ Application Development ^ Project Planning ^ Grant Compliance ^ Public Presentations ^ Certificate in Asset Management, Institute ofAsset Management, Bristol, England, 2023 ^ Certificate inLocal Government Procedures, Texas Department ofTransportation, Austin, Texas, 2022 ^ Management Incubator, Rice Business Executive Education, Houston, Texas, 2O2O ^ Member, Project Management Institute, 2024 s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IResumesuFxevpe*summeI Ip4se 57 GRANT WRIUTIE R/COORDUNATOR, NU ECES COUNTY, CORPUS 0 IMSTi TEXAS, 2009 2018 As the Grant Writer/Coordinator from 2009-2018, Maria wrote grant proposals and assisted in the implementation of awarded projects, ensuring that all projects were delivered on time, within scope, and budget. OIFIFIICE IMAINAGER, INU ECES COUNTY, CORPUS C1HRIISTII, TEXAS 1998 2009 1141 During Maria's tenure as Office Manager from 1998-2009 in the Sheriff's Office, she supervised six employees in the areas of accounts payable, personnel, timekeeping, and auditing. She assisted in the preparation of the annual departmental budget and prepared documents, agenda items, and presenta- tions for the Commissioners Court. J II114 II' II O r( II` II JEII''411 ff II r II 111,17,J`1 II °°y Project Manager, GrantWorks, Inc., Corpus Christi, Texas, April 2024 — Present Strategic Planning Manager, Port of Corpus Christi, Texas, February 2022 — March 2024 Grant Administrator, Nueces County, Corpus Christi, Texas, October 2018 — January 2022 Grant Writer/Coordinator, Nueces County, Corpus Christi, Texas, 2009 — 2018 Office Manager, Nueces County, Corpus Christi, Texas, 1998 — 2009 PAGE 58 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. joined GnantWorks'Community Development TeamasaP jmct Man- ager in April anagerin/\pri| 2021 and transferred tothe FEMA Services Team in May 2O22.Hehas managed over $55million inprojects, fundedthrough various agencies, including FEMA,the Texas General (GLO) and the Texas Department of Agriculture (TDA). Ae|i coordinates teams and balances multiple objectives including ' tracking and balancing budgets and invoices, reviewing engineering designs, assisting indeveloping bid packages, and monitoring over- all 11--�AZAIRID W 11 UGAII 10IN PILAININEIR,GIRAIN11 WORKS, UINC.,AUS 11 U11% MS, City and Regional Planning, Pratt Institute, Brooklyn, New York, ��XAS��������_�������� , 2021 Ae|i's responsibilities include developing hazard mitigation plan e|e- MS, Sustainable Environmental nnents,including jurisdictional profiles, hazard risk assessments, and Systems, Pratt Institute Brooklyn, mitigation action strategies. He works with representatives from pap New York, 2017 ticipatingjurisdictions toidentify hazards that may affect them and BA, School ofArts and determine each hazard's probability, extent, vulnerability, location, Humanities, University of Maryland, College Park, Maryland, and impact. As part of the planning process, /\e|i organizes planning 2003 team meetings and facilitates public hearings toallow residents to contribute tOthe plan. PIROJIEC 11 IMAINAGER, GIRAIN 11 WORKS, IINC., AUS 11 I� IN, 11 IEXAS, AIPIR lI L. - Data analysis and visualization _ 2021 ������� ^ General and poy�d�ay&e/ planning Ae|i coordinated and managed multiple complex infrastructure . Extreme weather adaptation/ projects at various stages of implementation, building relationships mitigation with local and state government officials, aswell asmembers ofthe . Grant implementation and public. He worked closely with multiple stakeholders and partners management to achieve outcomes beneficial to Texas communities and residents, Partners in this process include municipal and county clients, project 111i Mae ml'. engineers, construction contractors, and state agencies. /\e|i manag- 11 esthe financial aspects ofseveral projects atonce'indudinQre«ie«« ^ Certified Administrator, Texas Community Development Block of contract pay applications and professional service invoices, main- Grants, Texas Department of taining ledgers, and tracking budgets. Healso communicates with Agriculture, 2021 multiple stakeholders through memos, emai|s,formal letters, phone calls, meetings, and public presentations. s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo-IMI::::mT1-1:�esumesuI-xevpe*sum1'4e1 Ip4se 59 PLANNING FELLOW, PRATT CENTER ICOR COMMUNITY DEVELOPMENT, BROOKLYN, INEW YORK, SEPTEMBER 2019 JUNE 2020 Aeli conducted research and supported advocacy around Center priorities, including innovative value capture mechanisms, environmental justice indicators, associated visual- ization, and racial equity indicators in the context of gentrification and displacement PLANNING PRESERVATION FELLOW, MUNICIPAL ART SOCIETY OF NEW YORK, BROOKLYN, 141 NEW YORK, APRIL 2019 — AUGUST 2019 Aeli researched and contributed to advocacy and testimony around multiple rezoning areas (i.e., Bush - wick, Riker's Island, East Side Coastal Resilience). He contributed to case studies, reporting, and visual- ization related to the Fight for Light campaign. ADJUNCT LECTURER, BROOKLYN COLLEGE — CITY UNIVERSITY OF NEW YORK, BROOKLYN, NEW YORK, JANUARY 2017 — JUNE 2017 Aeli planned and taught undergraduate course in the Department of Health and Nutrition Sciences. He provided instruction while encouraging the development of professional skills among students through innovative assignments and in -class exercises. ff II AIIII'4IIII'4G All'4II) ` IIIiiII VIICIIii Graduate Trustee, Pratt Institute Board of Trustees, Brooklyn, New York, August 2019 — August 2020 Executive Board Member, Farm School NYC, New York, New York, January 2011 — March 2016 Superstorm Sandy Relief, Red Hook Initiative, Brooklyn, New York, October 2012 — March 2013 Leadership New York XX Fellow, CORO Leadership New York, New York, New York, September 2008 — August 2009 AmeriCorps Member, Avodah, Brooklyn, New York, August 2004 — August 2005 J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Hazard Mitigation Planner, GrantWorks, Inc., Austin, Texas, May 2022 — Present Community Development Project Manager, GrantWorks Inc., Austin, Texas, April 2021 — May 2022 Planning Fellow, Pratt Center for Community Development, Brooklyn, New York, September 2019 — June 2020 Planning and Preservation Fellow, Municipal Art Society of New York, New York, New York, April 2019 — August 2019 Adjunct Lecturer, Brooklyn College — City University of New York, Brooklyn, New York, January 2017 — June 2017 Graduate Policy Fellow, NYC Councilmember Brad Lander, Brooklyn, New York, April 2016 — August 2016 Organic Recycling Outreach Specialist, Lower East Side Ecology Center, New York, New York, Febru- ary 2015 — June 2015 Project Manager, Wiser Management Consulting, New York, New York, February 2014 — June 2014 Multiple Leadership Positions, Center for Court Innovation, New York, New York, August 2004 — May 2012 PAGE 60 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Natalie Johnson joined GnantVVorksvvith five years of planning expe- rience at TIDEM, where she served as a liaison between local jurisdic- tions and FEMA, provided hazard mitigation planning expertise, and facilitated the FEMA approval process for Local Hazard Mitigation 11--�AZAIRID W 11 UGAII UOIN PILAININIER, GRAIN 11 WORKS, UINC.,AUS 11 UIN, 11 IEXASJANUARY 2022_PRIESIEN 11 GrantWorks, Inc. Natalie's primary responsibilities include developing hazard miti- gation plan elements, including jurisdictional profiles, hazard risk higatk)np|ane|enlents,indudingjuhsdictk)na|prof|es,hazan1hsk assessments, and mitigation action strategies. She works with repre- sentatives from participating jurisdictions to identify hazards that may affect them and determine each hazard's probability, extent, vu|ner abi|ity,|ocation,andimpact./\spartofthep|anningprocess,Mata|ie organizes planning team meetings and facilitates public hearings to allow residents to contribute to the plan. IM11 UGAII UOIN PILAININEIRUUCOIN 11 IRAC 11 OR, 11 IEXASDUVUSUO11,4OF EIMIER(.31ENCY MANAK1EIMIEN11 AUS 11 UIN, 11 IEXAS,OC11 0 IB IE IR 2 01.7- JUJINIE 2019 Natalie transitioned from a contracted to a full-time permanent po- sition in October 2017. She served as the Regional Planning Repre- sentative for TDEM Regions 2and 6onthe State Hazard Mitigation Advisory Committee. Natalie was responsible for hazard mitigation planning, including reviewing and meeting FEMA requirements. She also helped revise the State Hazard Mitigation Plan, including format- ting, meeting FEMA requirements, and writing the Hurricane Harvey Annex. Natalie coordinated with other agencies and stakeholders for state and local plan updates in this position. She liaised with staff, government agencies, community organizations, and the public to explain and provide technical assistance on mitigation program spe- cifics and requirements. Other responsibilities included: 0- Technical writing, editing, and formatting. 0- Supporting and collaborating inthe planning, development, ana| ysis, documentation, and implementation of mitigation planning projects. lo, Making recommendations and coordinating activities to produce amore effective program. Bi- Facilitating the TDEM G-318 Hazard Mitigation Planning Work- shop. o- Calculating monthly performance measure statistics. M8`Geoog�a|Reyoun�'and Environmenta|Studies, Texas State University, San Marcos, Texas, 2019 BS, Resource and Environmental Studies, Texas State University, San Marcos, Texas, 2O1G AA, Geography, Austin Community College, Austin, Texas, 2013 ^ Expertise inadhering 0ostrict project deadlines, facilitating multi -jurisdictional planning processes, and conducting stakeholder outreach s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI Ip4se 61 Participating in workshops, conventions, training sessions, and public awareness activities and seminars to enhance knowledge of mitigation issues. Studying and analyzing operations and problems, preparing reports of findings, and preparing justification for procedural or policy change. Helping to develop policy and procedure manuals, templates, and other guidance docu- ments. Identifying gaps in resources and recommending improvements. MITIGATION PLANNER ll CONTRACTOR, TEXAS DIVISION OF EMERGENCY MANAGEMENT, AUSTIN, TEXAS, OCTOBER 20117 JUINIE 2019 Within three months of beginning her internship with the Mitigation Planning Section, TDEM offered Natalie a Mitigation Planner, which she accepted. Natalie was responsible for hazard mitigation planning, including reviewing and meeting FEMA requirements. She helped revise the State Hazard Mitigation Plan, including formatting, meeting FEMA requirements, and writing the Hurricane Harvey Annex. Na- talie coordinated with other agencies and stakeholders for state and local plan updates. She served as a liaison to staff, government agencies, community organizations, and the public to explain and provide technical assistance on preparedness and mitigation program specifics and requirements. Other respon- sibilities included: Technical writing, editing, and formatting. Supporting and collaborating in the planning, development, analysis, documentation, and implemen- tation of mitigation planning projects. Recommending and coordinating activities to produce a more effective program. Facilitating the TDEM G-318 Hazard Mitigation Planning Workshop. Calculating monthly performance measure statistics. Participating in workshops, conventions, training sessions, and public awareness activities and semi- nars to enhance knowledge of mitigation issues. Assist in developing policy and procedure manuals, templates, and other guidance documents. Identify gaps in resources and recommend improvements. J II14 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °°y Hazard Mitigation Planner, GrantWorks, Inc. Austin, Texas, January 2022 — Present Mitigation Planner II, Texas Division of Emergency Management, Austin, Texas, June 2019 — January 2022 Mitigation Planner II Contractor, Texas Division of Emergency Management, Austin, Texas, October 2017 — June 2019 Mitigation Intern, Texas Division of Emergency Management, Austin, Texas, August 2017 — October 2017 Substitute Teacher, Texas School of the Blind and Visually Impaired, Austin, Texas, March 2016 — March 2017 Realtor/Office Assistant, Welcome Home Leasing, Austin, Texas 2008 — 2016 PAGE 62 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 0- Certificate of Liability Insurance 0- Statement ofConflicts ofInterest 0- System for Award Management CS4K4 Search Results 0- Form CIQ: Conflict of Interest Questionnaire 0- Certification Regarding Lobbying 0- Disclosure Regarding Lobbying Form 0- Form 1295: Certificate of Interested Parties sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL A rIAC*msmTz-esQu|esoFoemsIpxssas PAGE 64 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 'e�'ldi' e CERTIFICATE O LIABILITY INSURANCE F77'05MMr�aDmYY"' 1111if161202:3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF (INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) midst have. ADDITIONAL INSURED provisions or be endorsed. If'SUBROGATION IS WAIVED, Subject to the terms and conditions of the poliicy„ certain policies may require an endorsement. A statement on, this Certificate does not confer rights to the certificate holder in lieu of Such endorsement(s). (PRODUCER CONTACT Ben GIIIIIuan NAME:: Galloway Insurance Agency PHIORE(5112,}i' -2'9'88 (512)756.7'08 APG hie. x9 . ABC. Noy PO Box 8, ADDR.Ess: ben,@gelllcvnayinsLNeance.ccn'I 131....0 S Water UNSUREl S AFFORDING COVERAGE. NAIC'. # Burnet TX 78611 UNSUIRER A: Sentinel Insurance Company, LTD 11000 IINSURED... IIRSIURER .' Mercury insurance... 29394 GrantWWcrks, Inc Nenhlandl II Property (LLC INSURER C, Travelers Property Casualty Company cfArnerica 25574 2201 Northland Drive INSURER D H'artf'ord' 00914 INSURER. E:: Tw In. City Fire Insurance Company 29455 Austin TX 78,756 INSURER F: COVERAGES CERTIFICATE NUMBER:. 23-24 Master Cert REVISION NUMBER: THUS IS lO CLF'?"FIF'Y rHA'I" TI -IE. POLNCIIES OF' INSURANCE LISTED LEIL0I100 HAVE BEEN ISSUED "L"O 1 HE INSURED NAME"L"D A30VE Foo rp E POLUC,Y PERIOD WDIOATED t'- 07WITHSTAt'-ICDING ANY R'EC]UUIIRE.MENT, TERM OR C"CJNDITit:04 OF ANN CONTRACT OR OTHER DCX{ UMENT WITH PE+SIPEC'T'ro WHICH THIS CIERTIRICATE MAY 9E. ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESOROED HEREN IS SUBJECT TO AU -THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH FCX,ICLES LIMIT'S SHOVvN MAY HAVE BEEN RIFIC'UC.EG,7... BY PAIC) C,I.,AIMS.. LTR TYPE OF INSURANCE NSID y POLICY NUMBER TMIAMCUDNYYY ., MMIODIYYY'Y LIMIA5 'x',,, COMIhpERCLA.LGENER.ALLUABILYTY........ EACH 0CaCURRENC'E s.. 1,000,000. 17xOCCJLUR 1,000,000 AN$,MADE PREMISES Waocc'rrwce'' S NdU:[r EIxF> pAUr rrmie rxsrsaory 5 10,000 A Y Y 65SBAAG2770 0512212023 0512212024 PERSONALS ADV INJURY s 1,000,000' CsE:N'k AGi,RE'C'. ATELVAM IT' A.PP, I E:S F'ER: GENERAL AGGREGATE : : 2000000.. ` « PO ICY F—] �c F—] LO.r "RODUCT8 CIOMPrOPAGr; s 2,'000 000 $ OTHER : AUTOMOBILE LIABILITY C MI SUrgGL°":u..UNJ'rr �E 1,000,000 Ea aaCC1�4Ie 111 ECIDII:Y INJURY (Peril rwnl ANY'A€JTD r; SCHEDIULE:D Y Y IBA4200000054113�' 05)22f2023� 05J22I2024 R0DII.YINIURYIPer,ur.Airleertl ; r ',, AUTOS OINLY AU"('IDS PR7P'F,RT'YIDA.MAGE S HIRED NON-010,1NED '''... AU" 08 01N1Y AUTC0 ONLY Per'VacMde! UMBRELLA UAB X OCCUR L''�AC'.'CH OC,CUlRRIENCE 5 10,0001,000 C X,, EXCESS LIRE CLAIMS -MADE Y Y EX-7WW9169116.23-NF 05122(2023 0512212'024 ArGGRcoATE T 10,000,000 '''... DED RETENTION N 0:00 $ WORKERS COMPEN'SAALON.... I PEIL D'I hI AIND EMPLOYERS" LIABILITY $TATUTE ER Y ° N D AN'YPROFRPETCyRfh'FRLILIDED%:EG:41T'IwiE IN fA Y G55'kEWEAS5FIW2 015J22 023 O5(22d2'024 EL &iJ14C'14IkGCItPE4tG'P' S 1,000,000 of n c tory lin BDra Lxu,u UDED"r 1,000,000 pMerturTalartY Un RHI( F r DrS£w"aE FA EMPL4DYEFI S 11 yes, dest'.Vux Iurder 1,cOO,cOO... DF; "IC:R IP"rrON OF 0 7, R A,T'I ON I I�Irnn+' D@,SFASE - P CALK y NUMMI �. r1l. Crime E 65KBO358789-23' 0 P0112023 01101/2'024 llicy Lirmpt 2,000,000 !DESCRIPTION OF OPERATIONS f (LOCATIONS I VEHICLES pACORD 9Q I,. AtlYJilSlonnl Ra4oeuntrkN SC4hd3wI4., mAy by IA0c6Smd M mmem NP6tiCm I& eogv4ertap Cyber: Insurer: Axis Ins. Co.. (NAIL #37273) - Poi #CYB107429 R'2 - Policy Period: &6U2022 to SU612023 -Aggregate Litnut:$3,000,000 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE tiWILL.. BE DELIVERED IN For Bill Purposes Only ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESE:NITATIVE: .... ra 1986.2015 ACORD CORPORATION. All fights, reserved. ACORD 25 (2016103) The ACORD (name and Pogo are registered marks of ACORD GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEIV 1 2 - REQUIRED FORMS I PAGE 65 PAGE 66 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. GrantWorks has identified no potential and/or conflicts regarding the company or employees. May 6, 2024 Authorized Signature Date Bruce J. Spitzengel, President Print Name &Tltle s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo12-IRI::sX/|IRIaD Fo1RImaIPAGE 67 PAGE 68 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. ILSAM.Gov- Entity Information Search Results i rotai mnmi�% Fitter by: KeyweW (FXACTl stMU5 GRANTWORKS, IINC. W Ac t4y,, RcZJMadQn Unique Entity ID: U29NMVF8SC�08 CAGE/NCAGE:5JH22 Apr �4, 20�14 04�39!5a PM GNI T Physical Address., 2201 NORTHLAND DR AUSTIN, t'X 78756 USA Expiration Date: Sep 13, 2,024 Purpose of Registration., All AWMAS FE?/ GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 REQUIRED FORMS I PAGE 69 ASAM.Gmr Entity Information Search Results i ToW klezukz Fitter by: Keywwd �EXACT) Status "Brucespit,engel" Active,hiidIv� GRANTWORKS, IHC. 0 A1,14YO, Regl�,Vlatjkln Unique Entity IDUZ9N1vIVF8SGD8 CAGEYNCAGE: 5JH22 Apr 24, 2024 04:38:04 PM GM r physical Ad dress: 2201 NORTHLAND DR ALISTIN, IX 787561 USA Expiration Date - Sep 13, 20,74 Puirpose of Registration-, Alt Awards, PAGE 70 1 ATTACHMENT 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Ill Doing Business as Division Name Division Number GRANTWORKS INC Grantworks (blank) Congressional District State / Country of Incorporation URL Texas 37 Texas / United States http://www.grantworks.net Registration Dates Activation Date Submission Date Initial Registration Date Sep 18, 2023 Sep 14, 2023 Jun 16, 2009 Entity Dates Entity Start Date Fiscal Year End Close Date Sep 16, 1979 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions. Active Exclusions Records? No I authorize my entity's non -sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Entity Type Organization Factors Corporate Entity (Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Sep 18, 1013 07:45:43 PM GMT https sam.go, ennndUZ9NMVF8SGUb eUata?stataa=nar11 Pagel oft CIRAIV'TWOIRKS, INC. I PROPRIETARY & COIV'IFIDI: NTIAI... AT FACI 12 RI::::G JIRI::::1.) F::01RIMS I PACE- 71 Last, pr owl br CECELL4 JOHNSON on S'ep 14, 2023 at 09:543M GA4NTWOPJ S, INC Socio -Economic Types Dollars Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA -certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pagesduringregistration. Counties �IIIIIIIIIIIIIIIIIIII����������, (blank) Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 5JH22 gppgpppppflNNNNryry �II �� �����IIIIIIIIIIIIIIIIII�IIIIIIIIIIIIII��������� Electronic Business 9. 2201 Northland Drive Cecelia Johnson, Sr Vice President Austin, Texas 78756 United States Bruce Spitzengel, President 2201 Northland Drive Austin, Texas 78756 United States Government Business 2201 Northland Drive Bruce Spitzengel, President Austin, Texas 78756 United States ERIC HARTZELL, Executive VP 2201 Northland Drive Austin, Texas 78756 United States Past Performance 2201 Northland Drive Cecelia Johnson, Sr Vice President Austin, Texas 78756 United States Bruce Spitzengel, President 2201 Northland Drive Austin, Texas 78756 United States NAICS Codes Primary NAICS Codes Yes 541611 Yes, this entity appears in the disaster response registry Bonding Levels Dollars (blank) (blank) States Counties Any (blank) Sep 18, 2023 07:45:43 PAI GAIT hrps mgrn /ennn'[,79NM71F8S(;D8/eor.D r stams�rull PAGE 72 1 AT FACI 11\4 ::N 1 2 R1:::: IJ1R1:::: 7 F=ORIWIS NAICS Title Administrative Management And General Management Consulting Services Metropolitan Statistical Areas (blank) Page 2 of 2 PROPRIETARY & CON1-11DIENTIAI... I GRANTWVORKS, INC. dill, CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. .1J Name of vendor who has a business relationship with local governmental entity. N/A z ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. N/A Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes E-1 No -5j Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.00 )(2)(B), excluding gifts described in Section 176.003(a-1). y , May 6, 2024 "Signature of nd rdding qydsinesdwith the governmental entity Date Form provided by Texas Ethics Commission www. ethics. state. tx.us Revised 1/1/2021 lIN AIV' I VVUNNZ), IIV'4.. 1 r'YfU r'Yf 1r IAN & l -UI I--IUrIV' I IFA L. Al 1Al-I IIVIrIV I A ..... KrUUINrLI rUKIVK; I r!-4l.aC /.5 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.Iegis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www. ethics. state. tx.us Revised 1/1/2021 PAGE 74 1 Al IACHMEN 1 2 - REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Certification Regarding Lobbying (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). The Contractor, GrantWorks Inc. , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply tp this certification and disclosure, if any. Signature of Contrac16s Authorized Official Bruce J. Spitzengel, President Printed Name and Title of Contractor's Authorized Official May 6, 2024 Date GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 - REQUIRED FORMS I PAGE 75 PAGE 76 1 Al IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure) Type of Federal Action: Status of Federal Action: Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan e. loan guarantee f. loan insurance Name and Address of Reporting Entity: If Reporting Entity in No. 4 is Subawardee, Enter Prime Subawardee Name and Address of Prime: Tier , if Known: Congressional District, if known: Congressional District, if known: Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including (if individual, last name, first name, Ml): address if different from No. 10a) (last name, first name, Ml): 11. Information requested through this form is ' l„ authorized by title 31 U.S.C. section 1352. This Signature" disclosure of lobbying activities is a material representation of fact upon which reliance was placed Print Name: Bruce J. Spitzengel by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 Title: President U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required May 6, 2024 Telephone No.: (512) 420-0303 Date: Y disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Federal Use Only Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 - REQUIRED FORMS I PAGE 77 INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. III Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence N#41 the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (I FB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., "RFP -DE -90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 (1a) he cotnplc(cd 1)1 ;ave , ardcd � cndor) CERTIFICATE OF INTERESTED PARTIES FORM 12915 01FIFICEUSEONLY Complipte Nos. 1 - 4 and 6 if there ,Are, interestrad pates. Complete Nos 1, 2, 3, 5, 'and 16 if there are no interested parties. 'I Narn e, of Iounsiniess entity fiti ng forrn, andl the cily, state and caltin try of thie busli nves s. einfity's ptare-of business. 2 Name Dfgovernme,ntal entity a,r state agency that is a, pairty to the co,ntract for which the form is being file,d. t t ko1*i,denqif.y the conitr3ct, 3 Prov ild e the ildlenti ficatian n urnber usedl by the govern men la I en ti ty or state, a glen c;y 0 andl provicle, a descriptlion of the services, goods, or other property to be piravid,ed econtract. 0 &IX xg 4 ( City, State, Country w �Kafixre of [niterestfolaeGlk a(pipfiGablie)i Name, of Interested Party (plaze of business• Controlling Intermediary sk 5, Cheolk only il'theireInherested'Party. El UNS4 ORNDEC11 FI&I N ply hairs as and my dzle of b,)Ih is My addr (sireet) jclttr (slate) 6,zup codoe") )country"r d nder penafty of pe -P) that rhe knegoing s tame and correct. Executed un CoLvrtv. State of On the. clay d, 2D AMDnth,li (year) 3gnalure. & authorizedago--ml rad contrarfiRg buslness entry (lea arank) ADD ADDITIONAL PAGES AS NECESSARY Form pfr-,Mded by Texas Edik-s Cownisslan waweth,,L- slate.tx us Rewlsed 111221'20f,7 GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 REQUIRED FORMS I PAGE 79 PAGE 80 1 A I I ACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 1 Im May 6, 2024 Robert Vine Deputy City Manager City of Paris 135 SE 1st Street P.O. Box 9037 Paris, Texas 75460 Subject: City of Paris, TX Request for Proposal: Dear Mr. Vine: Bruce J. Spitzengel President Cell: 713-252-5872 Email: bruce@grantworks.net Hazard Mitigation Assistance: Pre -Award and Post -Award Management Services GrantWorks, Inc. appreciates the opportunity to respond to your Request for Proposals for Pre -Award and Post -Award Management Services for Hazard Mitigation. GrantWorks is Texas' foremost application and grant management services provider, with a history of securing and administering more than $9 bil- lion in assistance for hundreds of localities through thousands of grant contracts. We aim to free the City of Paris (City) from cumbersome paperwork while providing timely and accurate decision-making infor- mation to help you plan for your current and future needs. We understand that the City is considering applying for Hazard Mitigation Assistance (HMA) to support eligible activities under FEMA's Hazard Mitigation Assistance Program (HMGP), Building Resilient Infra- structure and Communities (BRIC), Flood Mitigation Assistance (FMA) Grant Program and other mitiga- tion funding sources. GrantWorks has the resources and expertise to assist with applications and grant administration immediately following contract signing. We are ready to help generate and implement projects that meet the requirements of the Federal Emergency Management Agency (FEMA), Texas Division of Emergency Management (TDEM), Texas Water Development Board (TWDB), or other funding sources, and satisfy the City's needs and wishes. We commit to completing these projects following state and federal requirements within the City's project schedule. As this proposal demonstrates, GrantWorks has deep experience managing every aspect of HMA imple- mentation, including project development, preliminary environmental review, compliance with state and federal regulations, and implementation of funded construction projects. We believe we are the most qualified bidder to provide the services associated with the City's HMA project for the following reasons: Established Team — GrantWorks' 300+ employees have experience covering all aspects of federal and state grant management, including applications, project development, environmental review, compliance assurance, and implementation of funded construction projects. We have a well-established team, which operates from 3 primary offices and 77 field locations throughout the state. Our team is immediately available to provide detailed and informative guidance and effective project management services to support the City's goals. Highly Qualified Staff — GrantWorks hires skilled and experienced employees—over 40% of our staff hold advanced degrees in relevant disciplines such as law, city planning, engineering, business adminis- tration, and construction management. More than a dozen team members have joined GrantWorks after GRANTWORKS, INC. 12201 NORTHLAND DRIVE, AUSTIN, TEXAS 78756 1 OFFICE: 512-420-03031 FAX: 512-42.0-0302 successful careers in state and local government or grant -related consultancy, including former FEMA and TDEM employees. As a company, we have a culture of continuous improvement that extends to our team through regular training, sponsored certification, and abundant opportunity for professional devel- opment and growth. Implementation Excellence — GrantWorks has a dedicated FEMA Services Team that includes experienced hazard mitigation project managers, grant administrators, and hazard mitigation planners. Our extensive Project Support Services team includes specialists in GIS/mapping, labor standards, environmental services, procurement, URA/acquisition, construction management, and field-based client services to support our project teams. This strong foundation of advisors allows our grant administrators to focus on project implementation. Proprietary tools such as GW20/20—our grant -specific project and data management software—and detailed work plans that have been vetted and refined across hundreds of projects enable GrantWorks to manage multiple grants across various programs simultaneously successfully. This specialized support will be employed when working with the City to facilitate our ability to deliver consistent, high-quality integrated services. Proven Experience — Our HMA specialists have extensive experience working for and with FEMA, TDEM, TWDB, and local governments in public and private sector roles. This team is skilled in managing all aspects of federal and state grant management for hazard mitigation programs, and has a long history of successfully securing and implementing grants under the HMGP, BRIC, and FMA grant programs, and other mitigation funding sources. Commitment — GrantWorks is dedicated to community development through public works construction and believes these improvements are essential to strengthening the Texas communities we call home. We are known across the state for our commitment to providing the highest quality administration and implementation services, and we extend this pledge to the City. We reflect this practice in our numerous long-standing client relationships, dedication to staff training and certification, and continuous involve- ment at every step of the grant process. GrantWorks can help the City of Paris create a well run, efficient, and successful hazard mitigation pro- gram that complies with all TDEM and FEMA requirements. We appreciate your consideration of our firm. Yours sincerely, GRANTWORKS, INC. f - r .. , Bruce J. Spitzengel President GRANTWORKS, INC. 12201 NORTHLAND DRIVE, AUSTIN, TEXAS 78756 1 OFFICE: 512-420-03031 FAX: 512-42.0-0302 1.1 Brief History.....................................................................................................................................................41 1.2 Program/Project Experience............................................................................................................................ 1.2.1 FEMA Grant Programs...................................................................................................................................!10111%mk 1.2.2 Non -FEMA Disaster Recovery and Mitigation Program Experience::::::::::::::::::::::::::.............................1 1.2.3 Other Relevant State and Federal Programs ....................................... . 1.2.4 Federal Housing Programs..................................................................................................................................4 1.3 Related Experience/Background with Specific Hazard Mitigation Assistance Project Types .......................5 1.4 References.........................................................................................................................................................................10 9,14 ,t 171, IN M411 11 2.1 Submits Requests to the City in a Timely Manner...................................................................................................12 2.2 Responds to the City's Requests in a Timely Manner...........................................................................................12 21 2.3 Facilitates Completion of Activities on Schedule...................................................................................................12 22 2.4 Work Product Consistently of High Quality with Low Level of Errors................................................................13 23 2.5 Past Client Projects with a Low Level of Monitoring Findings/Concerns.........................................................14 2.6 Manages Projects with Budgetary Constraints.......................................................................................................15 2.7 Capacity to Complete the Number and Quality Maps...........................................................................................16 2.8 Capacity to Schedule, Coordinate, and Facilitate Public Meetings, Hearings, and Workshops................16 26 3.1 Qualifications and Experience of Staff........................................................................................................................19 3.1.1 FEMA Services Organization Chart.................................................................................................................... 21 3.1.2 Program Management and Leadership.......................................................................................................... 22 3.1.3 Project Delivery Support Services................................................................................................................... 23 3.2 Resumes...........................................................................................................................................................................25 3.3 Present and Projected Workloads.............................................................................................................................25 3.4 Work Plan..........................................................................................................................................................................26 3.4.1 Understanding of the Currently Proposed Projects.................................................................................... 26 3.4.2 Project Approach for Mitigation Projects — Construction........................................................................ 26 3.4.3 Project Approach for Mitigation Projects — Property Acquisition/Structure Demolition, Elevation, and Reconstruction............................................................................................................................................................... 29 3.5 Adequacy of Resources to Commit to the Project................................................................................................. 31 SECTION PROPOSED COS"T OF SERVICES 4.1 Cost of Services............................................................................................................................................................... 33 4.1.1 Mitigation Projects - Construction..................................................................................................................... 33 4.1.2 Mitigation Projects - Property Acquisition/Structure Demolition, Elevation, and Reconstruction... 35 4.2 Affirmative Action.......................................................................................................................................................... 35 4.3 Equal Employment Opportunity................................................................................................................................. 35 ATTACHMENT IRIESURES OFIKEY E I I I EEL..........................................................37 Proposal Disclaimer: The information In this proposol contains certain trade secrets and proprietary informoiion that GrontWorks owns. Such information is confidential os o matter of low, pursuant to Chapter 552, Texas Government Code. In the event that you receive a public informoiion request for this proposol or any of its content we ask ihoi you immediately contact us so ihoi we may submit o briefing to the Office of the Attorney General's Open Records Division to protect our information and prevent its release. GRANTwORKS. INC. I PROPRIETARY & CONFIDENTIAL I TABLE OF CONTENTS I TABLE OF CONTENTS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. .w� ✓.�' �Ii� �� �� ��� 11 ���,,,", ���" �� �� , ������m�,Jd �Ii fi��� � A!i �k /lA� ���� �l� lk /N^�l �,M� ���'w/ �� � "'��� �� ��.�O 11 �k � � lTll ll� "2u� � �O�� & Grant Writing and Application Development Grant Administration and Management Program/Project Management Marketing and Outreach Intake (for Program Participants) Project Eligibility Reviews Home Elevation Scopes Beneficiary Eligibility Determinations Feasibility Reviews Cost Estimates Reviews for Duplication of Benefits (DOB) • Records and Data Management • Federal and State Procurement • On -Site Davis -Bacon Labor Standards • Uniform Act Compliance (Acquisition) • Environmental Review and Clearance • Mapping/GIS • Construction Management • Federal, State, and Local Compliance • Reporting, Audit, and Monitoring Support IIAMZ" VAI ,"U1 fell"')f°1111,a�"�rlll'lll��,,alll"116 1111111„Illl„� �0111111„'lll,lu 1, 11111`1.I��dl1IU' IllUlll'1 �1,�1111"1.111° I Ill„10;111'rllliml�/ Ill„'I�dlj',rall • FEMA Hazard Mitigation Grant Program (HMGP) • FEMA Pre -Disaster Mitigation Program (PDM) • FEMA Building Resilient Infrastructure and Communities (BRIC) replacing PDM • FEMA Flood Mitigation Assistance Grant Program (FMA) • HUD Community Development Block Grants (CDBG) • HUD Community Development Block Grant -Disaster Recovery (CDBG-DR) • HUD Community Development Block Grant -Mitigation (CDBG-MIT) • EDA Economic Adjustment Assistance • EDA Coronavirus Aid, Relief, and Economic Security Act (CARES) • Transportation Infrastructure Fund (TxDOT County Roads) • Texas Historical Commission Grants (THC) PROPRIETARY & COIVRIDI: NTIAI... I GRAIV'TW ORKS, INC. GnantVVorkswas founded in La Porte bvBruce Sphzenge| in 1979. For 45years, GnantVVorkshas been Texas' leading grant manage- ment firnn specializing in state and federal grant programs. We are the foremost provider of hazard mitigation, community development, disaster recovery, housing, planning, transportation, and coastal grant program management for local governments inTexas, securing and administering more than $9billion inassistance for hundreds of localities through thousands ofgrant contracts. GrantWorhs h;afirm of planning, grant administration, and proj- ect management professionals. The GrantWorks Team has years ''eo±managemen1prmfessimna|s.TheGnantWorksTeamhasyeans of experience administering state and federal grant programs. We have over 3OO+full-time employees, half ofwhom work inour 77 field locations. This includes over 1OOexperienced project nnanag- ers,15Pr jectyNanagementProfessiona|s(PyNPs),3CertiOedPub|ic Accountants (CPAs),and 12 American Institute ofCertified Planners (/\|CP) skilled at implementing a wide variety ofhazard mitigation, disaster recovery, housing, and planning projects. Hazard Mitigation Assistance is acore business. 0- Our team includes former staff from FEMA, TDEM, and other fed- eral and state agencies and local governments. 0- GrantVVorks' Project Delivery Support Sen/ices promotes efficien- cy and quality across our grant management operations with spe- cialists fficiencyandqua|ityacrossourgrantmanagementoperationsvvithspe- cia|ists in G|S/mapping,environmenta| science, labor standards, procurement, UR/\/acquisition,and construction management. � Our in-house mapping professionals have expertise inproducing and generating digital and printed maps using GIS, CAD, and oth- er graphics software to support HMA grant applications, environ- mental clearance, planning, and mitigation activities. 0- GrantVVorks' Client Services Team—based in field locations across the state --are available, at the grant administrator's dis- cretion,toprovide anon-site presence, attend kickoff meetings/ calls, court and council meetings, agency site visits, and monitor- ing GnantVVorksaims toprovide the best service and meet the highest standards in all that we do. Our firm is financially stable, capitalized, and can perform the functions this Request for Proposal /RFP1re- ^ Infrastructure Housing ^ Communhy&Eoonomic Development ^ Transportation ^ Public Buildings & Facilities ^ Disaster Recovery ^ Planning ^ Mitigation ^ Resiliency ^ Broadband Coastal Protection s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I ascTom1-sXP[ RIsmoIp4se 1 11.2.1 FEMA Glralnt Plroglralms GrantWorks provides grant administration, application, and project management se for various state and federal grant programs. We have extensive experience assistir governments with numerous state and federal HMA grants funded through FEMAs BRIC, FMA, and PA programs. FEMA HMA projects are further detailed in Section 1. N"�'xasII)Msioirrl ofII"�u�lo��u���u7�c°y IY�1/1��1171a, �u�l��llr�1t Hazard Mitigation Construction Projects: Homeowner Elevations and Reconstructions: 4 projects, $65+ million Drainage Infrastructure and Community Safe Rooms: 4 projects, $9.8+ million Building Resilient Infrastructure and Communities: 6 projects Critical Facility Generators: 31+ projects, $12.1+ million Warning Sirens: 8 contracts, $428,489 Hazard Mitigation Plans: 34+ projects, $3.5+ million FEMA Public Assistance: 8 Hurricane Harvey contracts, $80+ million [AN T11-101A 2015 Floods, 2016 Floods, and Hurricane Harvey Round 1 Infrastructure Program: 50+ local government projects funded, $454 million CDBG-DR 2018 Floods and 2019 Tropical Storm Imelda Program: State -level Housing Assistance and Reimbursement Program in South Texas counties, $66+ million CDBG-DR Hurricane Harvey Round 1 Housing and Infrastructure Program: 65+ local government projects funded, $183+ million Buyouts and Acquisitions —16 local government projects, $59+ million with no match required State -level oversight of major subrecipients in implementing Homeowner Reimbursement, Affordable Rental, and Economic Revitalization Program Funds, $3+ billion State -level Housing Assistance Program in Coastal Bend Council of Governments Region, Golden Crescent Regional Planning Commission Region, and multiple central Texas counties, $743+ million CDBG-DR 2016 Floods Program: 12+ local government projects funded, including multifamily and single-family housing, $43 million CDBG-DR 2015 Floods Program: 24+ local government projects funded, including multifamily and single-family housing, $180+ million CDBG-DR Hurricane Ike/Dolly Rounds 1, 2.1, and 2.2 Infrastructure and Rental Housing Program: 90+ local government projects funded, $436 million Projects include the $100 million City of Galveston infrastructure, $65 million Galveston Housing Authority Multifamily Rebuild, $26 million City of Houston infrastructure, and $26 million Galveston Rental Housing Replacement Programs PAGE 2 1 SEC ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. R,,,,�,xas �)q,:)aii bi ii ieirrt ofK�oushr��r,,;, zur�d Affahr�s CC>BE-CV Community Resiliency Program: 0- 5local government projects funded.$17./+mi||ion Texas HOME Non -Rental Housing Program: lo, Homeowner Rehabilitation Assistance (HRA) Prog ra m/Owner-Occu pied AssisV 0- 600+ contracts awarded to cities, counties, and nonprofits for $220+ million 0- 3.300+substandard houses rehabilitated orreconstructed lo, Complete administrative and project delivery services: " App||catondeve|oprnent beneficiary income verification, pngecteligibility assessment " Procurement, acquisition, environmental review " Financial management dnnvv change order, pay estimates, amendments Compliance, duplication of benefit analysis, audit, and monitoring support N,,�,)uas of Agiric�U���� GrantVVorks has successfully assisted local governments with the Texas Community Development Block Grant(TxC[)BG) program since the program's inception, providing both application and grant adminis- tration services to hundreds of communities throughout Texas. GrantWorks has completed more than 2.000Community Development Block Grant projects in over 625 cities and counties across Texas. We have provided administration, management and planning services for each of the following types of TxC[)BGfundedprograms: Texas Community Development Block Grant (CDBG) Infrastructure and Non -Rental Housing Program: More than 2.000local government projects fundedandmanaged. lo Texas K4ain5tneet/[)ovvntovvn Revitalization Program: 54+projects,$10+mi||ion 0- Texas Capital Fund (Economic [)eve|opment):90+projects, $50+mi||ion 0� Community Development Fund: 940+projects funded.$283+mi||ion 0- Colonia Construction Fund: 115+projects administered.$54+miUion 0- Colonia Planning Fund: 50+projects comp|eted.$3+miUion 0- Disaster Relief Fund: /5+projects funded.$24+miUion 0- Fire, Ambulance, and Services Truck (F4ST)Program: 10+projects, $5+miUion 0- Planning Grants: 240+projects funded.comp|eted.orundenway$10+miUion N,,�,)uas of����������� 0- County Transportation and Infrastructure Fund: /0+projects administened.$131+mi||ion 0- Border Colonia Access Program: $13 million 0- Safe Routes to School Program: 25+ projects funded, $14.5+ mi||ion 0- Surface Transportation Environment and Planning: $1 million 0- Transportation Enhancement Act for the 21stCentury: $2.4 million C011'T111'TflSSi011'11 011"I ( )n,,�,��aUity lo, RESTORE Act Program: 4projects, $288miUion anr,�d W�UdUfe 0- Outdoor/Indoor Recreation and Small Community Parks Program: 70+ projectsfunded.$42+miUion sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL SEC TION 1 - EXPERIENCE IPAGE 3 Of CO11' Io11'T'*irc e, II ZCO11'1�0117'k Economic Adjustment Assistance & Public Works Program: 10 projects funded, over $25 million �I�,� hA� IL..� LII°� IIIrurro rlrr� of roe;�.­ir],,.ulry American Rescue Plan of 2021 Program: 180+ contracts awarded by cities and counties, 800+ projects managed, $900 r 1.2.4 Federal Housing Plroglralms GrantWOrks has a long history of federal housing program management in small anu 1111u-5iceu iexa5 communities. Our Housing Division includes professionals experienced in application intake, applicant qualification, case management, title research, income qualification, duplication of benefits, work scop- ing, environmental review, and construction inspection. After Hurricane Rita, GrantWorks rapidly implemented the reconstruction of 36 homes in Jefferson Coun- ty. GrantWorks' homes were the first completed in the County, even though we were hired six months after other organizations. The firm also works with the Texas General Land Office (GLO) and Galveston Housing Authority (GHA) to implement the Galveston Rental Housing Replacement Program, a sin- gle-family development project to create 123+ PHA units using Project -Based Vouchers. The GrantWorks team is instrumental in developing housing program policies and procedures to coordinate multiple subrecipient developer -owner entities and two federal housing programs rarely used together. GrantWorks' reputation for federal housing program management expertise, earned through imple- menting more than 500 local government or nonprofit housing programs, has led to housing program management and technical assistance contracts with impacted -entitlement and participating jurisdictions such as Pasadena and Victoria. GrantWorks has extensive experience elevating single-family homes using federal funds. Our staff has overseen the elevation of over 500 homes located in flood -prone areas through the HOME Program. Over the past two years, we have elevated 31 houses in 11 communities, including Rockport, Refugio County, and Jim Wells County. We currently have multiple HOME Disaster Relief projects, including ele- vating and reconstructing single-family homes. A sample of these ongoing programs consists of the City of Wharton, City of Eagle Lake, Refugio County, and Jim Wells County. We anticipate elevating up to 10 homes in each community. This program includes the rehabilitation, reconstruction, or new construction of 123 single-family rental units on scattered sites. Most of these units will be elevated, with some eleva- tions above 14 feet. PAGE 4 1 SEC ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 1.3 Related Experience/Backgroundi eci i azar Mitigation it Project Types The GrantWorks Team has successfully assisted local governments with numerous state and federal HMA grant programs, including FEMA's HMGP, BRIC, PDM, and FMA programs. GrantWorks provided administration, management, and/or planning services for the following project types. 0� Brazoria County - Homeowner elevations 0� Brazoria County - Homeowner reconstructions 0� Galveston County - Homeowner elevations After Hurricane Harvey substantially damaged at least 435 residential properties, Brazoria County engaged GrantWorks to provide pre -award grant application assistance and post -award grant administration and project management services to address the devastation. GrantWorks worked closely with the County to identify and select eligible at -risk properties and to obtain all documentation and data required to apply for funding, which resulted in a $30 million FEMA HMGP award to elevate and reconstruct 300 flood -prone homes. Upon award, our experienced staff helped procure contractors, draft necessary contracts and agreements, and manage the grant scope, schedule, and budget. GrantWorks will produce and manage project -re- lated documentation that meets state and federal regulatory standards and see that required reporting is submitted promptly and accurately. The project management team confirms that homes meet FEMAs pre -ap- proved Benefit -Cost Effectiveness standard of $175,000 and conducts Benefit -Cost Analysis for prop- erties that fall outside of the FEMA parameter. We guide homeowners and contractors FEMA HMGP $30 million C OI',J,1J'I?A '1J' 1DA115: November 2018 to May 2026 SERVICES ILII"� Application Assistance Grant Administration Project Management Financial Management Eligibility Determination Case Management 2 CFR 200 Compliance Record Keeping Procurement Construction Management Labor Standards Monitoring Data Management & on the eligibility of activities Reporting and proactively coordinate Closeout with local permitting and code enforcement entities to meet all requirements before construction begins. To date, 39 homes have been elevated and reconstructed, and another 43 homes are in progress. GrantWorks is proud to help the County and its residents improve resilience against future storms and flooding. CIRAN I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Sl::::CIION 1 I::::XI::1[:RII::::NCI :::: I PAC1:- lo� City of Bay City - Generators to support Hurricane Staging Center, City Hall, public works building, airport, and water and wastewater facilities City of Hughes Springs - Fixed generator to support wastewater treatment plant City of Josephine - Generator to support the water system City of Mineral Wells - Generators and quick connects to support the water system City of Palacios - Generators and quick connects to support the water system City of Poiret Comfort - Generators to support the Police Department, Community Center, Hurricane Staging/Distribution Center, and water and wastewater facilities City of part Lavaca - Generators, MTS panels, and quick connects to support the water system City of Seadrift - Fixed and portable generators to support the Fire Station, Justice Center, and water system City of Victoria - Generators and quick connects to support the Police Department and Community Center City of Wharton - Generators and quick connects to support the water system Town of Woodsboro -Generators to support the water and wastewater systems 0� City of Zavalla - Generators to support the water wells Bee County - Generators to support the Courthouse and Tax Assessor's Office/Communications HUB Jim Wells County -Fixed and portable generators to support the Courthouse and Emergency Communi- cation Towers o� Matagorda County - Fixed and portable generators, quick connects, and ATS to support the water system 0� Refugio County - Generator to support the Courthouse PROJECT SUMMARY- MATAGORDA COUNTY CRITICAL FACILITY GENERATORS GrantWorks assisted the County in obtaining a $1.23 million grant to supply fixed and portable generators, associated quick connects, and automated transfer switches to support water and wastewater treatment service providers across Matagorda County. Benefiting utilities include: • Markham Municipal Utility District • Matagorda County Water Control and Improvements District • River Oaks Water Supply Corporation • Wadsworth Water and Wastewater Treatment Plants • Matagorda Water District and Water Supply Corporation Fortifying water and wastewater systems reduces the potential of damages due to non -operation and decreases the chances of sewage backup and associated public health and sanitation risks. The project increases the County's resiliency to power outages caused by wind haz- ards and storms and facilitates economic recovery following a disaster. C„r ,,X'-- FEMA HMGP GSI ,,J .`4 If" A 0 tJlr4�.�lf�. $1.23 million CIr4"If" Ii,IAC December 2019 to May 2026 Application Assistance Grant Administration Financial Management 2 CFR 200 Compliance Procurement Record Keeping Data Management & Reporting Closeout PAGE 6 1 SEC I ION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Bee County - City of Beeville and Coastal Bend College participating Brooks County - Single Jurisdiction Plan Burleson County - Cities of Caldwell, Somerville, and Snook, Caldwell ISD, Somerville ISD, Snook ISD, and Municipal Utility District #1 participating Calhoun County ISD - Single Jurisdiction Plan Io� City ofCarl's Corner - Single Jurisdiction Plan Cass County - Cities of Atlanta, Avinger, Bloomburg, Domino, Douglassville, Hughes Springs, Linden, Marietta, and Queen City participating Town of Combes - City of Los Indios, Yoakum County Drainage District #3, Yoakum County Drainage District #5, Harlingen Irrigation District #1, and Adams Garden Irrigation District participating Duval County - Cities of Benavides, Freer, and San Diego, Freer Water Control & Improvements District, San Diego Municipal Utility District, and Duval County Conservation & Reclamation District participating City of Falfuurrias - Single Jurisdiction Plan Freestone County - Cities of Teague, Wortham, Fairfield, and Streetman participating Gonzales County - Cities of Gonzales, Nixon, Waelder, and Smiley participating Derr County - Cities of Yoakum and Ingram, Hunt ISD, Center Point ISD, Yoakum ISD, Ingram ISD, Upper Guadalupe River Authority, Schreiner University, Peterson Regional Hospital participating Kleberg County - City of Kingsville participating Lamb County - Cities of Amherst, Earth, Littlefield, O'Donnell, Olton, New Home, Springlake, Sudan, Tahoka, and Wilson, and Lynn County, Lynn County Hospital District, Lamb County Healthcare Center, Littlefield ISD, Olton ISD, Spring lake -Earth ISD, Sudan ISD, New Home ISD, O'Donnell ISD, Tahoka ISD, and Wilson ISD participating Leon County - Cities of Buffalo, Centerville, Normangee, Leona, Jewett, Marquez, and Oakwood participating Live Oak County - Cities of Three Rivers and George West participating Lubbock County - Cities of Buffalo Springs, Idalou, Lubbock, New Deal, Ransom Canyon, Shallowater, Slaton, and Wolfforth, and Abernathy ISD, South Plains College, Betty M. Condra School for Educational Innovation, Frenship ISD, Idalou ISD, Lubbock -Cooper ISD, Lubbock County Hospital System, Lubbock County Water Control District #1, Lubbock ISD, Lubbock Reese Redevelopment Authority, New Deal ISD, Roosevelt ISD, Shallowater ISD, Slaton ISD, South Plains Association of Governments, Texas Tech University Health Sciences Center, and Texas Tech University System participating Madison County - Cities of Madisonville and Midway and North Zulch Municipal Utility District participating Medina County - Cities of La Coste, Castroville, Devine, Hondo, and Natalia participating Pamela County - Cities of Carthage, Beckville, and Gary participating Pecos County - Cities of Fort Stockton and Iraan participating Pause County - Cities of Emory, East Tawakoni, Point, and South Rains WSC, and Bright Star -Salem SUD participating Refugio County - Cities of Refugio, Woodsboro, Austwell, and Bayside, Refugio ISD, Woodsboro ISD, Austwell-Tivoli ISD, Water Control and Improvements District #1, and Drainage District #1. GRANTwORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 1 - EXPERIENCE I PAGE 7 Robertson County - Cities Bremond, Calvert, Franklin, and Hearne participating Shelby County - Cities of Joaquin, Tenaha, Timpson, Huxley, and Center participating Terry County - Cities of Brownfield, Meadow, Wellman participating City of Texas City - Single Jurisdiction Plan Trinity County - Cities of Groveton and Trinity participating illacy County - Cities of Lyford and Raymondville participating City of Bay City - Cottonwood Creek Diversion Channel City of Rockport - Enterprise & Maple Community Stormwater Alleviation Project Hopkins County - Project to mitigate low-water crossing to facilitate emergen- cy access and safety during emergency events The Cottonwood Creek Diversion Channel is a direct route for flood waters entering the north side of downtown Bay City. Recognizing deficiencies, the City had unsuccessfully sought funding for drainage improvements for years. The channel's vulnerability was tested during Hurricane Harvey when rapid debris accumulation on existing bar screens prevented water flow into the diversion channel and resulted in extensive flooding. GrantWorks assisted with the scope of work development and prepar- ing the application for this project. Phase I of this project included de- veloping a finalized engineering design, hydraulic study, environmental consultation, and an updating BCA, as well as designing the storm sys- tem improvements on the Cottonwood Diversion Channel and outflow facilities. Phase 11 of the project consists of constructing the automatic bar screen cleaner and flap gates. The project helps mitigate the increased risk of flooding to streets,res- idences, and critical facilities in the area. The most important chal- lenge faced with this project stemmed from available program funding and the scope of work modifications that resulted from an upstream CDBG-DR project. The HMGP project design and construction were contingent upon completing and reviewing the proposed CDBG-DR effort. Since GrantWorks was also providing administration services for the CDBG-DR grant, we overcam this obstacle by coordinating internally to communicate the shared goals of the community, state, and federal shareholders. FEMA HMGP and Hurricane Harvey CDBG-DR UR,� 1`,,,,1��" � 11V/O0Ulr4�.�lf�. Phase 1: $96,500 Phase 2 (pending): $727,545 C 0 ",1f]R,,AC�.�If" February 2020 to April 2023 PAGE 8 1 SECTION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Application Assistance Project Scoping Grant Administration Financial Management Damage Assessments Stakeholder Coordination 2 CFR 200 Compliance Procurement Record Keeping Environmental Services Labor Standards Monitoring Data Management & Reporting Closeout PAGE 8 1 SECTION 1 - EXPERIENCE PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. lwCalhoun County ISO lwRefugio County ROOM � GI��,'X`4��������� � City mfHughes Springs FEM4HMGP GrantVVorksisworking with Calhoun County ISD tofund and build a 9852sfsaferoomcapab|eofshe|teringupto382residentsduring ' GIR,,X",,,1 ��" A I'VIi 0 U `4�� $24 million catastrophic events. ~' Grant Administration ~' Project Management 4safe room is storm shelter designed to meet FEMA Funding Criteria ~' Financial Management and provide near -absolute protection in extreme wind events. including ~' Application Assistance tornadoes and hurricanes. To be considered a safe room, the structure ~' Grant Administration must bedesigned and constructed tothe guidelines specified in FEK8^4 ~' Project Management P-351.Safe Roomafor Tornadoes and Hurricanes: Guidance for Com- ~' Financial Management /nunityand Rea/denbo/Safe Roo/na.FEM/Ysgrant programs tofund 2CFR 2OOCompliance eligible safe room projects include the HPMGP and BR|C. Funding may ~' Procurement also beavailable from HUD CDBG grant programs. ~' Record Keeping In addition to serving as a tornado shelter for area schools, the safe ~' Data Management& room will provide near -absolute life safety protection for the identified Reporting essential personnel and first responder population who must remain in ~' Closeout the projected hurricane impact zone. City mfAvenger GI��,,X",,,l ��"�������/���� � City mfHughes Springs HMGP,PDM, and/or FMA � City mfKemp � City mfLinden � Application Assistance � City mfNash ~' Grant Administration ~' Project Management � City mfRosser ~' Financial Management � Cities mfAtlanta and Queen City ~' 2CFR 2OOCompliance � Anderson County and City mfElkhart ~/ procurement ~' Record Keeping ~' Data Management & Reporting ~' Closeout sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL SEC TION 1 - EXPERIENCE IPAGE 9 We take pride in our performance, helping implement projects on time, within budget, and compliant with state and federal requirements. The best way to evaluate our work performance is to speak to our clients. We have provided references for projects from past/ present clients in Figure 1. Figure I. References IB IE COUNTY d9Mike Willow Emergency Management Coordinator Bee County 105 West Corpus Christi, Room 305 Beeville, Texas 78102 Z2(361) 621-1567 E�(-mike.willow(d-cabee.tx.us LASS COU1114TY U Ann Rogers Urant Administrator Cass County 604 Texas Highway 8 N. Linden, Texas 75563 TR(903) 756-5067 E�(-arogers(d-casscountytx.org Byron Ryder County Judge Leon County 130 E. St. Mary Centerville, Texas 75833 Z2(903) 536-2331 E �(- byron.ryder(d-co.leon.tx.us WHAIRTOIN COUNTY Phillip Spenrath EnCounty Judge Wharton County 100 S. Fulton Street, Suite 100 Wharton, TX 77488-5001 Z2(979) 532-4612 E(ujudge.spenrath(-dco.wharton.tx.us PAGE 10 1 S[..:C I ION 1 CA11 HOUIN COUNTY IISID doLarry Nichols Superintendent Calhoun County ISD 525 N. Commerce Port Lavaca, Texas 77979 Z2(361) 552-9728 �unicholsl@calcoisd.org nicholsl(d-calcoisd.org C111'Y OF TEXAS C111'Y Tom Munoz EllDirector of Emergency Management City of Texas City 1801 9th Avenue North Texas City, Texas 77590 Z2(409) 643-5880 E�(-tmunoz(d-texascitytx.gov W11 11 11 ACY COU1114TY Aurelio Guerra County Judge Willacy County 576 W. Main Street, Room 152 Raymondville, Texas 78580 TR(956) 689-3393 E(�aurelio.guerra(-dco.willacy.tx.uI C117;.Y OE-JOSIEPHIIIINIE goPatti Brooks City Secretary City of Josephine 108 Hubbard Street Josephine, TX 75173 Z2(972) 843-8282 �upbrooks@cityofjosephinetx.com pbrooks(ocityofjosephinetx.com PROPRIETARY & COINI-11DIENTIA1 I GIRAINTWORKS, INC. SECTION 2 - WORK PERFORMANCE We provide a broad base of resources to empower local governments as they navigate complex federal and state grant processes to prepare for, respond to, and mitigate against the impact of disaster events. Our project managers use several powerful strat- egies such as those listed in Figure 2 to deliver fully compliant projects on time and within budget. Experienced Prograni/Project Managers: Keeping projects on schedule starts at the top, Project leaders can make or break success. Thus, selecting the best project manager for your specific project is the key to success for any project. Our experienced project managers can simplify the tasks required to deliver projects or) schedule, imaking it easier for our project teams to understand and execute them, 0-11 ................ I ........................... ........... Our project managers take the time needed to develop robust project plans. They also coordinate with all relevant parties (i.e., City staff, engineers and/or architects, and state agencies), incorporate input, ask questions, and consider potential issues. C> ....... ..... ..... ......... Communication is an essential attribute for keeping projects on track. The project will stay on schedule if all team members, supporters, sponsors, and clients are aligned. Most projects have scheduled check-in meetings (daily, weekly, and bi-weekly) to keep all stakeholders informed and updated on project progress. Minutes are taken at all meetings and added to the project record, o .... o cl u s 0 1, r t h o C s i r, c. -al I t 11, GrantWorks understands that the secret to success is focusing on the critical path. We focus on tasks that 1) are integral to project progression, 2) produce excellent results, arid 3) satisfy the contractual requirements 11411111 IN) of the funding agency and the client's needs. Follow up with Task Owners: Our project managers regularly check-in with task owners to remind them of upcoming accountabilities, especially critical path tasks. They do a quick check-in to ensure the owner is prepared to start on time and has all the necessary resources to complete the task. They also ask if the task owner has any concerns and address them before starting, 0_111 Project supporters are an often -overlooked asset. We identify supporters and keep them in the loop, and apprise them of ways they can contribute to the project's success. Providing this information makes it easy for these supporters to champion the project. . .. . . . ..... . ........ . ... ... . . ... ...... ...... f v An essential part of any project is celebrating small wins along the, way. GrantWorks does not wait until we complete a project to celebrate Success. We look at key performance indicators to see it the project is >>��������»lalala��»1������e�ala����i�IJ; moving in the right direction, allowing LIS to recognize progress and celebrate the team's contributions throughout the engagement, 11,1_111 [it0 ...... — — — — --- —.----------------- Monitor Metrics: GrartWorks does not wait until the end to evaluate project success. We identify milestones, keep a close eye on critical path tasks, and monitor progress toward successful project completion. For critical milestones, we develop interim checkpoints to monitor progress along the way and adjust the schedule as needed. Figure 2: Project Management Strategies G RAINTWO IRKS, INC. I PROPRIETARY & COIIAI-IIDI-114-FIAI SI[::CiI0IN2 W01RIKI::4 IRI::::0IRI Al Cl I PAGE 11 2.1 Submits Requests to the Cityin a Timely r GrantWorks' proactive management approach keeps us ahead of the curve. We think, plan, and act in anticipation of constantly communicating, submitting and responding to requests promptly. We allocate adequate staff and resources to implement each project successfully and employ tracking systems, project checklists, weekly and biweekly portfolio reviews, and email management protocols to keep the City and the project team connected and on track. These tools and strategies help us identify potential project risks early, anticipate future project needs, and submit requests in a timely manner. GrantWorks' project managers maintain detailed project calen- dars with information on key dates for submittals of project documentation and milestone targets. Project managers conduct no less than two monthly project portfolio management reviews, during which every performance aspect is discussed, including anticipated requests from clients and funding agencies. We have developed comprehensive project checklists to plan tasks and prepare information for agency requests or project deadlines. Additionally, every project manager receives ongoing training and weekly updates on agency requirements and submission deadlines to anticipate future requests. These mea- sures mean no box is left unchecked and no request is overlooked. 2.2 Responds to the City'sgists in a Timely r We feel that it is essential to respond to the City's requests in a timely manner, and our goal is to address and handle concerns professionally, effectively, and swiftly. As part of GrantWorks' project management training, our employees learn the importance of timely communication, prioritizing competing issues, and allay dissatisfaction when a client is unhappy. With decades of experience, our team has a solid knowledge of HMA program -specific requirements. We have used that experience to develop successful management strategies to respond to client re- quests quickly and accurately. This broad knowledge base allows us to support our clients effectively and efficiently and successfully implement all projects to meet federal and state requirements. Effective stakeholder communication and coordination enable us to respond quickly to requests without sacrific- ing quality. Project managers are assigned workloads that provide them with the capacity to focus on project implementation and client needs. The GrantWorks management team oversees staff workloads and sees that staff implement time management and communication strategies effectively. 2.3 Facilitates Completion f Activities on Schedule Extensive experience has given us an unrivaled ability to predict and mitigate delays early in the project, chart critical paths to achieve a timely completion, and understand the importance of sticking to the path. At the start of each project, our project managers meet with clients, engineers, and stakeholders to discuss potential alternative project activities. We quickly identify and obtain all necessary permits, easements, and rights-of-way to avoid delays caused by unforeseen amendments or acquisitions. At each project step, we work with stakeholders to meet the scheduled milestones while maintaining compliance with all federal and state requirements. We work closely with local governments, engineers, and other parties to keep projects in confor- mance with project performance statements and schedules. PAGE 12 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Frequently, we identify changes during engineering design and construction. When we find that aproject nevisionisneeded,vvevvorkdosek/vviththestate,enQineens,and require- ments and adhere to the milestones specified in the grant agreement. GrantWorks project managers implement eligible and environmentally cleared projects by communicating regu- larly with engineers and clients. They work with clients to prepare and submit proposed contract amendments on time. GrantWorks clients benefit from our large team of specialized staff who can quickly complete any necessary environmental reviews, beneficiary surveys, and amendment requests. 2.4 Work Product Consistently of High Quality with Low Level of Errors GnantVVorks has a systematic approach to maintaining technical accuracy and quality on projects: 0- Step 1:Thoroughly assess and understand the City's requirements and needs 0- Step 2:Plan and perform work inamanner that meets those needs 0- Step 3: Use periodic assessment and continual improvement techniques to enhance the effective- ness and efficiency of our systems and processes Our approach focuses on mapping out operational projectpnocessesandschmdu|ingsystematicqua|hx checks continually tomaintain audit -ready project 0es. 0- GrantWorks' standard operating procedures (SDPs) provide the framework for this consistent ap- proach throughout the firm while allowing the flexibility to address the City's specific needs and requirements. 0- Our system aims to achieve customer satisfaction by preventing nonconformity at all stages. It em- phasizes continual process improvement and requires identifying and deploying quality objectives. VVetake aproactive approach toquality management and performance oneach project, starting with requesting ascope ofwork. As part of our quality management program (Figure 3), GrantWorks' tech- nical knowledge and industry experience allow us to detail the deliverables in the scope of work and incorporate the appropriate level of monitoring and control to document compliance. We have used and enhanced this proven quality management program based on our performance on thousands of city and county projects inthe|astfourdecades. Figure 3. Gro tNorksQuolity Progrom s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I ascTom2-woIRIKP4 nIF::oIRImxmcI IPAGE m This tool helps establish adequate measures and controls over projects and finan- cial performance and serves as a monitoring guide. Our quality program provides protocols for managing corrective actions and rele- vant process improvements to see that performance and compliance deficiencies are corrected and not repeated. Continuous tracking and monitoring of project trends, issues, and corrective actions mean g1110111111 that items are updated across related documentation and training programs to provide compli- ance and maximum efficiency with updated and clarified project requirements. GrantWorks offers detailed and ongoing internal training to its staff. We educate employees on the latest state and federal regulations via weekly meetings and department and company -wide emails. Senior management puts extra time and effort into contextualizing regulatory changes and program require- ments so that our staff understands the implications of any programmatic change and can apply that knowledge effectively. Our project team develops and implements project -specific internal and external checklists, and employees meet with management on a regularly. Our staff also benefits from informal peer-to-peer learning and coaching opportunities. GrantWorks staff also track and monitor sub -recipient performance for each project and grant program, including tracking deliverables and performing compliance testing. We periodically evaluate client compliance with applicable state rules, regulations, policies, and statutes. We retain extensive institu- tional records of client performance, which we rely on during new application cycles to boost our clients' scores. This information helps project managers anticipate and address problems we have seen in the past before they become an issue for future projects. Weekly departmental and one-on-one meetings keep GrantWorks staff updated on the latest state and federal regulations and provide a forum for identifying and discussing programmatic challenges and solutions. We assign project managers and support staff to learn from their more senior colleagues. We also continuously evaluate our processes for quality assurance with frequent compliance checkpoints throughout a grant's life cycle to monitor conformance to project requirements. 2.5 Past Client Projects withLow Level of Monitoring Findings/Concerns More than 625 government entities have trusted GrantWorks with grant management and administra- tion, and our performance consistently demonstrates low levels of monitoring findings or concerns. The GrantWorks Team has followed thousands of grants from obligation through closeout and has developed a keen understanding of what constitutes entirely supported grant records. Our seasoned veterans will assist the City with fiscal monitoring by following established policies, procedures, and system controls to see that documentation complies with relevant local, state, and federal regulatory terms. Our broad knowledge of federal and state program requirements enables us to provide well -researched and accurate technical assistance and an overall approach that identifies and addresses problems long before the state funding agency audits occur. GrantWorks staff establish, implement, and retain quality control measures to meet client and state deliv- erables and timelines—reducing the likelihood of findings during the grant monitoring process. When a project is monitored, we provide high -touch support to our clients to resolve issues quickly and efficient- ly—assisting them with answering questions, drafting monitoring -related correspondence, and imple- menting best practices. PAGE 14 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. We have identified some common compliance problems when working with recipi- ents of federal funds. These issues include procurement, contracting, labor standards, 14111 citizen participation, environmental compliance, ineligible or unreasonable cost, and recordkeeping. Our team uses this experience in implementing and monitoring any proj- ect developed with the City. We work with the City to develop a risk-based monitoring and compliance strategy that is collaborative and consistent with state and federal frameworks. Our references provide the best evidence of our long -demonstrated history of complex grant management and compliance expertise. li�;;qiiii 11 11 During the application and project planning phase, GrantWorks works closely with the project engineer to see that the budget fully reflects anticipated project costs. During project implementation, project managers coordinate with local stakeholders and the engineering team to develop a bid schedule that allows for the flexibility needed to make a construction contract award that falls within budget. We do this by identifying additive and deductive alternates and updating cost estimates—a process that helps the client use every dollar of the construction budget without exceeding available grant funds. GrantWorks staff work with stakeholders to verify that all project elements are program eligible and within budget. We have developed systems and processes to track project costs against budgetary con- straints. Our project managers work directly with local officials and engineers to prepare project -specific budgets, track project implementation, and review draw requests against those budgets. We create and maintain a grant ledger for each project and review the client's local financial policies and procedures. Our recordkeeping methods consistently receive high marks from state and federal monitors. As shown in Figure 4, projects often run into three interrelated constraints: Budget Scope Schedule GrantWorks' project managers proactively address areas where a project could face challenges and propose solutions to clients and the project team. By setting realistic project goals and sharpening each project's scope, our project managers can prevent or successfully manage significant con- straints later during implementation. Our project managers do this by: Using a Proven Project Management System: We understand that the best way to fix a problem is to identify it quickly. A hallmark of the GrantWorks project management system is regular and sys- tematic checkpoint scheduling to recognize and address potential budgetary challenges early and expeditiously. Figure 4: Project Management Constraints. The quality of o project is constrained by the project's budget, schedule, and scope. Our Project Managers know how to adjust the schedule and scope when faced with budget constraints to keep quality high. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 2 - WORK PERFORMANCE I PAGE 15 Revisiting the Project Planning Phase: When faced with unforeseen budget obstacles, GrantWorks will review the project plan to look for cost-saving opportunities, such as identifying any aspects of the project that could be reassigned to staff members rather than contracting them out to subcontractors or vendors. We will also communicate budget constraints to our subcontractors and vendors to determine their flexibility. Because of our positive partnerships and long-standing relationships with the vendor community, we can often negotiate solutions that keep the project on budget. Reevaluating the Workflow: Our project managers understand that time is money. When cost issues arise, they revisit the project schedule with an eye for opportunities to enhance efficiency and optimize the workflow. Streamlining efforts are monitored through our system of checks and balances for poten- tial negative impacts on project outcomes. Communication lines remain open to keep the entire project team abreast of changes. Analyzing Root Causes: GrantWorks clients benefit from the breadth of our grant administration and project management expertise. When our project managers identify a problem contributing to budgetary constraints, they can consult with colleagues and rely on the experience of Subject Matter Experts to identify the root causes that led to the problem and implement corrective actions. Being Creative: The ability to think outside the box is a strong suit for our project management team. The depth of our problem -solving experience has taught us to look beyond the most obvious answers and search for creative solutions for overcoming budgetary constraints. If all viable options are exhausted, we will work with the project team so they fully understand the situation and determine a mutually beneficial solution. Documenting Lesson Learned: Once GrantWorks completes the project, our project managers and project teams take time for a comprehensive debrief, allowing them to reflect on what went well and where there was room for improvement. We evaluate the challenges and discuss how to manage difficult situations. 2.7 Capacity to Completethe Number and Quality GrantWorks can complete the number and quality maps needed by the City. We offer the City access to mapping and Geographic Information System (GIS) capabilities. GrantWorks creates maps of city limits, land uses, zoning, and infrastructure using GIS software. We conduct on-site fieldwork in communities, digitize and update existing paper maps, and create databases to put all the City's spatial information into one system. We can easily convert GIS maps and databases into AutoCAD format for the City's engi- neers. GrantWorks will work with the City to determine the number and quality of maps needed. We sum- marize the qualifications of our GIS/Mapping team in Section 31.4 Project Support Delivery Services. and Workshops A critical aspect of any project is public input about and, more importantly, public acceptance of project goals and approaches. GrantWorks will coordinate and host at least one workshop to discuss community needs and determine goals and objectives during the planning process. We will also make at least one pre- sentation to the local public official body, with a related final public hearing when the work is substantially complete. Our public meeting support services are focused on facilitating a successful outcome for all. PAGE 16 1 SEC I ION 2 - WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Our meeting support services include: Planning/facilitating public meetings and hearings Developing presentations and handouts Helping to anticipate and prepare effective responses to difficult questions frog public Presenting risk communication information Preparing meeting announcements and notices of public comment periods Providing meeting support, such as room selection, set up, sign-in/greeting, an minutes or record transcripts Providing follow-up, such as responsiveness summaries or responses to information requests GrantWorks has the resources, expertise, and experience to develop and implement a comprehensive and practical community involvement program to optimize your project's success. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 2 - WORK PERFORMANCE I PAGE 17 PAGE 18 1 SEC I ION 2 WORK PERFORMANCE PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. As the largest Texas-based firm principally dedicated to grant management for local governments, GrantWorks has the staff and capacity to mobilize quickly to complete multiple simultaneous large- and small-scale projects and scopes of work. Figure 5: Why the City of Paris Should Select GrontWorks Dedicated FEMA Services team headed by a former FEMA leader and specialized Haz- ard Mitigation Project Managers skilled at all aspects of project formulation, qualification, and submittal for HMGP, BRIO, HMA, FMA, and other mitigation grant programs. Highly -experienced Hazard Mitigation Planners with 40+ years of diverse application, planning, and management experience, allowing them to approach each community's issues and solutions from various perspectives. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ In-house project support professionals specializing in GIS/Mapping, Environmental Services, Procurement, Labor Standards, URA/Acquisition, Construction Management, and Business Technology. Knowledge of FEMA NMA programs and extensive experience working with state agen- cies including TDEM, TWDB, and GLO to facilitate funding, manage necessary changes to scope and schedule, and deliver fully compliant administration and documentation support. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Experience with water, sewer, streets, housing reconstruction, and planning. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Work regularly with local codes and ordinances (zoning, floodplain, permitting, building --------------------- codes). A Texas-based team that understands federal and Texas statutes and regulations (Stafford Act, 2 CFR 200, local government codes). 3.1 Qualifications and EeriStaff Our capacity extends to the number and the quality of staff we bring to the table. Our considerable re- sources allow GrantWorks to provide focused attention to support your resilience efforts. We believe in hiring and retaining skilled and experienced employees. Many of our employees hold a master's degree in city planning, engineering, construction management, public administration, or relat- ed fields relevant to implementing federal grant projects. More than a dozen joined us after successful state and local government careers or related work. GrantWorks' broad-based quality and capacity en- hance our performance and spread effective decision-making across our organization. The GrantWorks Team includes staff with numerous certifications for administering hazard mitigation programs. Our Texas roots enable us to support local governments and relevant state agencies to implement pro- grams within federal and State of Texas statutory frameworks. GrantWorks' local presence also means that we can act quickly and complete all activities promptly and efficiently. Our knowledgeable staff works closely with all stakeholders to satisfactorily complete each project as required. Our highly skilled staff can quickly and effectively implement the services described in this RFP, and we are confident that we can add the capacity needed to execute these services quickly and efficiently. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI IY 10 PERFORM I PAGE 19 As an organization, GrantWorks has administered FEMA and other disaster recovery and hazard mitigation programs for over 20 years. Our dedicated FEMA Services team has secured grants under HMGP, BRIC, FMA grant programs, and other mitigation funding sources. They have managed broad -scale PA and recovery programs, have extensive expe- rience working for and with both FEMA and TDEM, and possess an advanced understanding of 11 Staf- ford ACt and Supplemental Appropriations Bills. Gn@ntVVOrkSFEMA Services also includes 8naccom- plished planning team focused on building community n*si|iency. �r Deh�/ery Ser�k,.,"es HMA projects also have the support ofthe GrantWorksProject De|iwerySupport Services team com- prised of experts and specialists in GIS/mapping, environmental science, labor standards, procurement, URA/acquisition, and construction management. This in-house resource promotes efficiency and quality across our grant management operations. Certified Construction Manager (CCM) Certified Economic Developer (cEcD) Certified Emergency Manager (CEM) � Certified Floodplain Manager (CFM) Certified HOME Specialist Certified Planner (A|CP) Certified Public Housing Manager (PHM) � Geographic Information System (s|3}Level |& Level U � Project Management Professional (PMP) Fair Housing, Leasing & Management Issues Certificate Texas Real Estate Broker, Series 65 License � Residential Mortgage Loan Ohginato,s(RMLO) TEEXInternational Residential Code (IRC) Texas CDBGCertified Administrators AJCP Certified Planner Certified Emergency Certified Construction Licensed Project Management Certified Floodplain Manager Manager Professional Engineer Professional Manager Figure 6:GnrntN/brksStoff Certificotions ' GIf �,W'14,11'���������������������� FEMA Grants Portal for Public Assistance Funding `/ 4DIVI3 Automated Debris Management System FEM4GO FEMA Grants Outcomes `/ FEMA BCA Benefits -Cost Analysis � eGnantson-line grants management system `/ FEM4EHP Environmental and Historic Preservation NEM|3 National Emergency Management Information `/ GLOT|GR Texas Integrated Grant Reporting System TDEMGIVI3 Grants Management System Figure 7.FE7WAKStoteAgency GrontMonogen7ent System Experience p4se zo1ascTION 3-cm=AoTvToP4:::IRI::::zI: Im PROPRIETARY &oomIHoemT|4l Is*4mTwu*xsINC. 311 FEMA Services Organization I We have provided an organization ch, Management Team in Figure 8. Figure 8. The GrontWorks'FEMA Services Team Organization Chart. GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 CAPACI I Y 10 PERFORM I PAGE 21 ,; Kent Burgess, Principal Kent Burgess is a dynamic leader with over 16 years of experience supporting federal grants, disaster recovery, and program/project management. His expertise spans the entire grant life cycle from program design, stakeholder coordination, policy implementation, pro- cess engineering, systems analysis and design, and training and development. He has led teams supporting critical disaster recovery and emergency relief efforts in Texas, Mississippi, Louisiana, New York, Illinois, Florida, North Carolina, Massachusetts, and Vermont. From 2018 to 2021, Kent led the support of a Texas Division of Emergency Management (TDEM) effort to establish a comprehensive grant monitoring and compliance platform and processes for administering more than 10,000 PA and HMA projects and providing technical assistance to more than 1,500 subrecipients. Valalrle Philipp, PE, Subject Matter Expert Valarie Philipp is an experienced program and project management professional who leads, consults, and provides expertise to government and private non -profits through the emergency management cycle to secure successful outcomes from events and ensure resilience in the future. Valarie has over 20 years of experience supporting state, county, and municipal governments, healthcare providers, educational institutions, and non-governmental organizations with disaster preparedness, response, and disaster recovery, managing over $780 million in FEMA PA projects since 2017 and coordinating FEMA HMA, CRF, ARPA, and HHS funding streams. She is a subject matter expert in grants management, debris management, cost recovery, closeouts, procurement compliance, appeals and audit resolution, and plan- ning and training initiatives. Valarie is a licensed engineer, registered in Florida and Georgia. She earned her engineering degree from the University of Florida. Ashley l iebelrt, Ell, CFM, CGM, Subject Matter Expert Ashley Hebert has extensive FEMA training and PA and HMA experience. Over the last 16 years, he has worked as a FEMA core employee in positions ranging from Project Officer to Lead Hazard Mitigation Grant Program Specialist. During his tenure with FEMA, Ashley served the State of Louisiana as a point of contact for project technical assistance. In 2013, he transferred into a contractor position and served the State of New York as a lead in preparing BCA for projects. Ashley has worked on five disasters, including Hurricanes Katrina, Rita, and Sandy. He is a Mechanical Engineer, a Certified Floodplain Manager, and a Federal Track Certified Grant Manager. Ashley holds a BS in Mechanical Engineering from the University of Louisiana in Lafayette. Cairo ilna Castro, Project Manager Carolina "Carly" Castro has extensive experience developing hazard mitigation applications and work- ing with communities to manage their approved mitigation projects. She joined GrantWorks as a Hazard Mitigation Project Manager in 2019, was promoted to Senior Hazard Mitigation Project Manager in May 2022, and was named Director of Hazard Mitigation in April 2023. As a Project Manager, she facilitates conversations between stakeholders, technical professionals, and state and federal agents. She works with community representatives to identify their needs and suitable paths through available hazard mitigation assistance programs. Carolina earned her BS in Bioenviron mental Science from Texas A&M University in College Station. PAGE 22 1 SEC ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 3.1.3 IPIroject Defiveiry Suppoirt Selrvices Timothy Munk, Senior Girant Specialist Tim Munk has over 15 years of engineering, construction, and disaster recovery experi- ence. He has prepared and overseen the preparation of Project Worksheets in all categories of work. Tim has worked with local, county, and state governments, including road departments, utilities, school boards, emergency responders, and private nonprofit entities. Tim has written plans, evaluated risks, and conducted exercises for counties and jurisdictions in Texas, Louisiana, Massachu- setts, Colorado, Oklahoma, and California. He excels in providing comprehensive all -hazard planning services in all FEMA PA disaster recovery phases, and has vast knowledge of federal regulations, policies, and laws applicable to the PA program, including the new Public Assistance Delivery Model. Tim has also been involved in several hazard mitigation planning projects. Tim holds a BS in Mechanical Engineering from Lamar University. Blair Pulrpelra, Senior Girant Specialist Over the past 18 years, Blair Purpera has successfully implemented and managed large-scale disaster recovery programs in south Louisiana. He has extensive programmatic knowledge and hands-on expe- rience in mitigation programs, major federal disaster declarations, construction management, and appli- cant liaison and contractor management. Additional specific expertise involves mitigation programming for insurance claims adjusting, construction management, acquisition, elevation, reconstruction, flood - proofing, and retrofitting. S Patrick Kelley, Girant Specialist Patrick Kelley has 40+ years of experience and a demonstrated emergency management and public safety history. He is skilled in emergency operations, crisis management, disaster planning and manage- ment, public safety standards development (emergency preparedness and emergency services), and budgeting and financial accounting. Patrick has overseen large projects and managed regional emer- gency management for a major non-profit. At the state level, he was responsible for hazard mitigation activities for three regions in Texas, including 174 counties, and covered 1,000,000 residents. He estab- lished over 5,000 individual safe rooms within the Texas Tornado Belt. Patrick is a proven leader who has directed numerous military and domestic teams. He is certified as a Certified Business Continuity Pro- fessional (CBCP), a FEMA Level 1 Continuity of Operations Professional (COOP1), and a FEMA Advance Professional Services (APS). Sandra Simonson, Girant Specialist Sandra Simonson has 23 years of experience successfully writing, managing, and administering hazard mitigation grants, including FMA, PDM, and HMGP. Besides, she has experience writing and managing, Firefighter, USDA, Forestry (wildfire), EPA (Superfund), CDBG (housing rehabilitation), and EDA (revolving loan) grants. She has experience working directly with local and state officials. Sandra conducts public in- formation and comprehensive planning meetings, coordinates intergovernmental/inter-agency task force meetings, and participates in community -focused project planning meetings. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI I 10 PERFORM I PAGE 23 Rachel Andrews, PE, CFM, Application Specialist As a Hazard Mitigation Elevation Project Manager with 15 years of experience, Rachel Andrews uses her civil engineering background to manage large-scale elevation/recon- struction housing projects. She distributes, collects, organizes, and maintains program appli- cant information and is responsible for applicant, client, and contractor communication. Rachel provides project planning and scoping, financial project tracking and management, and project staff G coordination. Rachel has a strong track record of achieving results through collaboration and a proven ability to work independently. She has effective organizational, planning, and strong communication skills in both oral and written forms. She uses her collaborative abilities to work with technical staff, elected officials, and communities. Rachel has a BS in Civil/Water Resources Engineering and a BA in Spanish from the University of Texas at Austin. She also is a Registered Professional Engineer and a Certified Floodplain Manager. Maria Bedlia, Application Specialist Since 2009, Maria Bedia has gained extensive experience in a variety of federal and state grant pro- grams, specifically ones offered by the Federal Emergency Management Agency (FEMA) and the Texas Department of Emergency Management (TDEM). She has submitted applications that were successful in receiving funding from the Hazard Mitigation Grant Program (HMGP). In addition to preparing the appli- cations, Maria was responsible for project implementation, management, reporting, and closeout. She managed Public Assistance (PA) projects for several declared disasters. Maria has experience working in FEMA's Grants Portal as well as TDEM's Grants Management System (GMS). Maria is excited to be joining GrantWorks and making a difference in the lives of others. She has an MBA and BS in Business Adminis- tration from the University of Incarnate Word. Aeli Gonzalez Gladstein, Plannelr Aeli Gonzalez-Gladstein is a Hazard Mitigation Planner with expertise in resiliency planning. He joined the Community Development Team as a Project Manager in April 2021 and transferred to the Hazard Mit- igation Team in May 2022. He has managed projects totaling over $55 million, funded through various agencies. Aeli focuses on building relationships with his clients and works to achieve total satisfaction on every project. He uses his experience to manage technical and financial aspects of projects, including tracking and balancing budgets and invoices, reviewing engineering designs, assisting efficiently and effectively in developing bid packages, and assuring compliance with state and federal regulations. He has an MS in City and Regional Planning and an MS in Sustainable Environmental Systems from the Pratt Institute. He also has a BA in Arts and Humanities from the University of Maryland. Natalie Johnson, Plannelr With five years of planning experience, Natalie Johnson is a Hazard Mitigation Planner at GrantWorks. Before joining GrantWorks, she spent five years with the Texas Division of Emergency Management (TDEM) as a Hazard Mitigation Planner. In this position, her primary responsibilities were to serve as a liai- son between local jurisdictions and FEMA, provide expertise in hazard mitigation planning, and facilitate the approval of Local Hazard Mitigation Plans by FEMA. Natalie earned a MA in Geological Resource and Environmental Studies and a BS in Resource and Environmental Studies from Texas State University. PAGE 24 1 SEC ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Samantha Zelade, GIS Manager Samantha Zelade manages the GIS team in partnership with Jennifer Lindsey. Her responsibilities include creating databases and mapping products for comprehensive plans. She previously worked for the City of Austin Watershed Protection Department and the Texas General Land Office. Samantha earned a BA in Anthropology and Latin American Studies from the University of Texas at Austin and holds a Level I Certification in GIS from Austin Community College. Andrea Molina, GIS/Mapping Analyst As a GIS/Mapping Analyst with GrantWorks, Andrea Molina manages geospatial data and maps for multiple and diverse client accounts. In addition to geodatabase management, Andrea collects Census, FEMA, TxDOT, and TNRIS data, adheres to cartographic design principles, and implements effective com- munication and time management skills. Andrea provides mapping services to all GrantWorks Depart- ments, including Planning, Community Development, Hazard Mitigation, Buyout, Texas HOME, and Client Services. GrantWorks has provided resumes for its program and project management staff who may be assigned to this project in Attachment 1 — Resumes of Key Personnel. Our resumes describe the experience, ex- pertise, and knowledge each person brings to the team. 3.3 Present r tWorkloads GrantWorks understands, has the resources, and can carry out the scope of work requested in a timely manner. We are committed to helping cities like the City of Paris apply for and manage grants. Over the years, we built a reputation as a trusted partner with a long history of working with Texas communities. Our deep and mutually respectful relationship with our clients is the key to our success. We understand each client's internal capacity and the impact each project will have on their community. We work closely with key stakeholders and understand how each task impacts the project team's ability to complete it on schedule. Through ongoing management and team support, we help our project managers provide the highest service quality by balancing their workloads. We also consider each project manager's tenure and capac- ity. Our leadership team is actively engaged in every project, GrantWorks undertakes. They meet with project managers for biweekly portfolio reviews during which they evaluate project progress and assess potential project risks. They make staffing adjustments, as needed, to address any challenges and main- tain sufficient and appropriate resources available across the project manager's portfolio. The project management team also holds weekly staff meetings to confirm that all employees are cur- rent on the latest state and federal regulations. These team meetings also provide a forum for discussing and evaluating project management -related challenges and solutions. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 25 Re:� s.,�vvourkjenlAy den[ify _ �eemspreaern over Mlbca�d un�e+aUoca&�d wm'0oad f sn,�Q Figure S:5rontNorksActively MomcgosNorkloodDuring Project Step Worklood Monogement Process. We continuously review ond revise the present ond projected worklood os projects progress. 3.4.1 Understanding of the Currently Proposed The GrantWorks Team will collaborate with the City of Paris through every step of the hazard mitigation grant process, ensuring that we consider and successfully achieve the City's priorities and goals. Our cost-effective work strategies—comprised of the pre -award and post -award work -flows described be- |ovv—aredesigned todeliver highly efficient project nnanagennentandsuperiorregu|atoryconnp|iance oversight. VVestay up-to-dateon all available FEMA and HMA guidance and requirements. GrantVVorks tailors all processes tomeet individual client and project needsvvhi|eadheringtotheprogrann-specific The GrantWorks Team understands that the City needs assistance with pre -award and post -award man- agement services to support eligible mitigation activities iffunded under one ormore ofthe following 0- Hazard Mitigation Grant Program /HMGF1 0- Building Resilient Infrastructure and Communhies/BR|[3 Grant Program 0- Flood Mitigation Assistance /FM4jGrant Program 0- Other mitigation funding sources used inconjunction vviththepnognamsabove 3.4.2 Project Approach for Mitigation ProKects~-Construction /\ grant administrator is primarily responsible for coordinating and expediting all grant activities. We strive to remain a cooperative, informed, and active member ofyour project implementation team. /\ssuch, we help keep projects ontrackandontime.Durcoretasksindude: 0- Maintain regular contact with the project engineer and local contact person. 0- Provide project engineerswidhinstTuctionandformspacketsodheyknovvup-frontvvhatinformation isrequired bythe state agency. 0- Assist in processing all invoices, contracts, and change orders received from the projectengineer and contractors. 0- Assist in reviewing workable solutions to resolve unexpected cost overruns, changes in construction activities or locations, or other issues that affect your project's eligibility and standing with the state and federal agencies. 0- Assist in working with the state and federal agencies to resolve any problems that may arise with your grant application orfunded project. p4se 2e1ascT0m3-cm=AoTvTop4:::nl::::01:�1\4 PROPRIETARY &oomRoemT|41 Is*4mTwu*xsINC. Villulli %II'Iirojects�� Seirvices We propose starting work immediately on the City's HMA application upon selecti( Our first step will be coordinating a meeting with the City and local stakeholders tc determine the project objectives, schedule, and budget. IDIEVIEILOIP AIPIPUCATIIOIN GrantWorks staff members have years of combined experience administering stat( grant programs. We have secured and administered thousands of projects totaling federal, state, and local assistance for hundreds of localities. The GrantWorks Team prepares application documents, detailed scopes of work, and all necessary work- sheets to qualify projects. Our thorough knowledge of local mitigation planning, state and federal agency requirements and application processes will help the City quickly and efficiently complete any application. Develop thorough, detailed HMGP or related mitigation applications that meet or exceed the TDEM and FEMA expectations, including the scope of work, budget, and schedule. Note: GrontWorks may recommend that instead of one large application, it may be best for funding consideration to divide this work into 3 or 4 smaller applications. Assist in determining project feasibility and effectiveness. Complete Preliminary Environmental and Historic Preservation reviews to monitor compliance with the National Environmental Policy Act (NEPA). Coordinate with an engineer or local staff to calculate a Benefit -Cost Analysis (BCA) using FEMAs BCA software program, if applicable. Satisfy all TDEM and FEMA Requests for Information (RFIs). Support workshops and meetings related to the development and submission of the application. Assist with public outreach (i.e., advertising, public meetings), if needed. PillulliA Coiro �Sti u„u(fioir� iiIl'Iirojects II','Io dtAwaird Seuvk:e Our project management team includes experts in procurement and bidding, contractor coordination, financial management, and other FEMA grant management requirements. We use detailed document tracking systems to keep projects on track and on time, and collaborate daily to guide and assist with financial management, recordkeeping, scope changes, reporting, environmental clearance, acquisition, contract closeout, and other aspects of program implementation. We prepare all forms, notices, and agenda items and provide them to you in advance, and we will confirm that the City has received word from TDEM that applications have been approved and obligated. Core tasks associated with administer- ing funding assistance include the following. PROJECT IMAINAGIEKEINT Our team will help you create a well-run, efficient, and successful hazard mitigation program that com- plies with all state and federal reporting requirements. The GrantWorks Team understands that commu- nication is vital for any successful project. We can provide the City's elected officials, staff, and the public with regular updates as needed. Consistent communication and transparency help stakeholders under- stand the program's status, helping them feel more confident about the overall process. Manage awards. Maintain regular contact with the project engineer, the local contact person, construction contractors, and other parties. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 27 Establish a recordkeeping and filing system. Prepare start-up grant documents, forms, notices, and agenda items for review action. Prepare and upload quarterly reports and other required updates. Assist with procurement and requirements such as those found in 2 CFR 200. Track inquiries regarding grant completion dates. Deliver technical assistance to support the implementation of mitigation activiti( Provide technical monitoring, including attending site visits and technical meetil.y IHINAINCIIAIL IMAINAGIEKEINT We work with our local government clients to establish and maintain financial processes that comply with state and federal regulations. We initially review invoices and supporting documentation for program eli- gibility and benchmark conformance, determine whether contract budget revisions are needed, and con- firm that quantities match contracts. We work proactively with all stakeholders to 1) avoid issues resulting in questioned costs or audit concerns and 2) resolve any identified issues as quickly as possible. Assist with financial management, including processing all invoices, contracts, and change orders received from the project engineer and contractors. Assist in reviewing workable solutions to resolve unexpected cost overruns, changes in construction activities or locations, or other issues that affect your project's eligibility and standing with the state agency. Facilitate milestone payments and meet all milestones before payment. Deliver and route batches of project invoices with receipts periodically. Track invoice submittal and payment processing. CONSTRUCTION IMAINAGIEKEINT The GrantWorks Team has provided construction management services for TDEM/FEMA hazard mitiga- tion and the non -entitlement CDBG programs. Projects include over 2,000 local government awards in infrastructure and housing rehabilitation. Our project managers have extensive experience reviewing contract/bid packages for compliance, moni- toring contractor performance, reviewing change orders, and processing construction pay estimates. Provide project engineers with instruction and forms packet so they know up -front what information is required by the state agency. Review plans, bid documents, and change orders for compliance with regulations and conformance with the state contract. Compile and review construction contract documents. Evaluate the progress of mitigation activities against the established budget, scope, schedule, 2 CFR 200 administrative requirements, and applicable state requirements. CLOSEOUT AND AIRCHIVIIING IHILIES The GrantWorks Team manages project closeout following 2 CFR Sections 200.343 and 200.344. Grant - Works will assist in reconciling financial data in all applicable systems, prepare the City for state and fed- eral audits, and be available to participate in future audits as necessary. We excel in maintaining project PAGE 28 1 SEC I ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. files and proper documentation of all grant requirements. Our project files documE that we fully implemented the approved scope of work, liquidated the obligated fu consistent with the scope of work, implemented and documented all Environments and Historic Preservation Review (EHP) compliance grant conditions, submitted the required quarterly financial and performance reports, and closed out the project fc federal award and sub -award provisions. Working with our clients, we also: Work with the state agencies to resolve any potential issues during the grant a cess or implementation of the funded project. Perform internal reconciliation of records. Resolve any FEMA or TDEM issues and concerns. Attend any scheduled state or federal audit visits. Archive hard copy and electronic files; maintain records. 3. 4.3 Project Appiroa6h for IMIitligatlioIn Projects - Property cguulislitlioIn/ tiructu ire Deimolitioin, Il vatii in$ aind R coInstlruuctlioIn Should the City decide to pursue property acquisition, structure demolition, elevation, and/or recon- struction funding, GrantWorks will assist the City in HMA application development to mitigate flood and hazard prone properties. Mitigation measures may include elevating houses to or above the Base Flood Elevation, demolishing and reconstructing homes that cannot be elevated, and acquiring flood -prone properties. These programs require additional coordination in the pre -award and post -award phases. Our project approach for housing programs includes the following additional core tasks: Vill'AA Ac Il"ueA,waii-d Seiivuce IPHASIE 1: IDIEVIi PROGRAM METHODOLOGY The GrantWorks Team brings its experience with efficient household eligibility, construction management practices, and FEMA program management to develop the ideal program methodology. We streamline this process by coordinating with local officials and stakeholders during the pre -award phase to deter- mine appropriate methods for identifying flood -prone properties and candidates for HMA versus other available funding sources. IPHASIE 2: CONDUCT OUTREACH Community outreach and homeowner coordination are two of our many strengths. Our team has provid- ed public outreach services and homeowner coordination for thousands of single-family housing projects within Texas. We are the City's hometown team with a proven record of working in the ARK-TEK Council of Governments (ATCOG) region, making us qualified to assist the City with the extensive public outreach needed for a successful mitigation project. Develop outreach materials, including but not limited to radio spots, flyers, and social media informa- tion announcing the City's intent to develop a program to elevate, reconstruct, or acquire flood -prone properties. Host community meetings to explain the program and meet one-on-one with interested homeowners. Assign a Case Manager and meet with homeowners to gather application documents. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SEC ION 3 - CAPACI I 10 PERFORM I PAGE 29 IPHASIE 3: GATHER HOUSING INFORMATION AND IDIEVIEILOP IREILOCATIIOIN IPILAIN Activities during the documentation gathering phase include: Fieldwork to include obtaining photographs and coordinates of identified home Create maps identifying homes selected during the development program metr gy phase. Identify the flooding source, the proposed elevation of the lowest floor, the type foundation, and the proposed elevation method. Develop a temporary relocation plan for housing tenants and owners. IPHASIE 4: APPLICATION IDIEVIEILOIPIKEINT GrantWorks prepares application documents, detailed scopes of work, and all necessary worksheets to qualify properties and conduct BCA for properties not automatically deemed cost-effective via FEMA policy. Vill'AA Ac Il"ost. ,,A,waiid Seii,-viic,,,,,es GrantWorks will guide and assist with financial management, recordkeeping, scope changes, reporting, environmental clearance, acquisition, contract closeout, and other program implementation aspects required for all mitigation programs. In addition to the core tasks for construction programs, GrantWorks provides the following management services needed for a successful housing program. CASTE IMAINAGIENEINT GrantWorks regularly provides case management services to homeowners, renters, and other house- holds participating in various federal housing programs. Our goal is to provide courteous and responsive service to program participants efficiently. Assist with homeowner application intake, document review, and eligibility compliance. Send an award announcement certified letter to each homeowner with point -of -contact information for their assigned case manager. Validate that homeowners contract with a qualified mitigation contractors. Verify that mitigation contractors assess the feasibility of accomplishing the mitigation. Identify responsibilities of the homeowners, the contractor, the City, the City's project management contractor, TDEM, TWDB, other funding sources, and FEMA, Provide technical assistance during construction to establish that work is performed following the statement of work and established timelines. CONSTRUCTION IMAINAGIEKEINT The GrantWorks Team has provided single-family housing construction management services for the TDEM/FEMA hazard mitigation program, the Texas HOME Program, and the non -entitlement CDBG program. Projects include more than 500 local government awards to reconstruct 3,000 single-family homes and more than 1,200 CDBG awards in infrastructure and housing rehabilitation. Many of the units in these programs required elevation above base flood elevation. Compile and review construction contract documents. Obtain elevation contractor cost estimates. Conduct inspections. Act as liaison between the homeowner, contractor, and the City. PAGE 30 1 SEC I ION 3 - CAPACI I 10 PERFORM PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Oversee grant activities to see that they adhere to the established budget, scc and schedule. Obtain final Elevation Certificates for elevations and reconstructions. CLOSEOUT AND AIRCHIVIIING IF-IIILIES In addition to the required closeout reports and procedures needed for all mitigati, ects, GrantWorks will complete the following items for Property Acquisition/Structu Structure Elevation, and Reconstruction programs: Provide TDEM with a closeout sheet containing the following: Backup documentation and final photos Final Elevation Certificate IREAL PROPERTY ACQUISITION Although not every project includes property acquisition, the mitigation actions are significantly different if acquiring one or more properties becomes necessary. GrantWorks has experience managing projects with federal URA requirements and we follow all federal and state real property acquisition requirements for any properties acquired. We will work with the City to implement acquisition strategies that are fully compliant with the February 2015 HMA Guidance and Guidance Addendum, with consideration for incen- tives identified in the HMA Guidance Addendum, if warranted. We will also work with the City of Paris to explore incentives that encourage homeowners to stay in the City. IC�I�I�II�I��I�IQ<�I�I�II�IiJ�ll�li The GrantWorks Team has a proven record of completing projects on time and within budget. We have a deep bench of proficient and capable professionals who will work closely with the City, TDEM, TWDB, other funding sources, and FEMA to successfully reach all project schedule requirements and mile- stones. GrantWorks intends to assist the City with proactively preparing for hazard mitigation funding. GrantWorks will work closely with the City to determine their specific needs for implementing projects and the type of information that best suits the City of Paris' results. 3.5 Adequacy of Resources i Project GrantWorks employs 300+ staff members who work out of 3 primary offices and 77 field locations stra- tegically situated throughout Texas (Figure 10). We have primary offices in Austin, Galveston, and Paris. Field locations include Abilene, Alice, Alpine, Amarillo, Aubrey, Barker, Bastrop, Bedford, Bedias, Belton, Bryan, Buffalo, Buda, Cedar Park, Clute, Conroe, Corpus Christi, Crawford, Cypress, Dallas/Fort Worth, Dripping Springs, Edinburgh, Elgin, EI Paso, Floresville, Forney, Forreston, Friendswood, Frisco, George- town, Grand Prairie, Halletsville, Harlingen, Hebbronville, Houston, Huntsville, Hutto, Jarrell, Jonestown, Katy, Kirbyville, Lago Vista, Leander, Lubbock, Lufkin, Marble Falls, McAllen, McGregor, McKinney, Nacog- doches, New Braunfels, Newton, New Ulm, Palacios, Palestine, Pearsall, Pflugerville, Pharr, Plano, Rich- mond, Rockport, Rosenberg, Round Rock, San Angelo, San Antonio, San Marcos, Sinton/Bellville, Spring, Temple, Thrall, Vanderbilt, Victoria, Weatherford, Weslaco, Whitehouse, Wichita Falls, and Wimberley. GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL SEC I ION 3 - CAPACI I 10 PERFORM I PAGE 31 Figure 10: GrontWorks Texas Office and Field Locations I PHImary Offices, 3 Q'PIRB 'IF aV�.i CJI aui 611 AUSTNII G,ALVESTON 9F G11114 01 V3 PAGE 32 1 SI..::Cf ION 2 WORK ::'1F:R1::::0R1 Al Cl:::. PROPRIETARY & CONRIDENTIA1 I GRAINTWORKS, INC. .1.1 II IitligetlioIru Projects - Coinstructioin Figure 11 shows GrantWorks fee schedule. We will adjust the grant administration fees if project costs vary from the original estimate based on the fee schedule shown in Figure 11. The proposed pre -award fees in Figure 11 are established based on the complexity of each project type and may result in either a non -phase or phased project. Mitigation construction or drainage proj- ects may be submitted under one application for design and construction; however, they may be award- ed as Phase 1 and Phase 2 projects. Post -award fees will be based on the obligated amounts under Phase 1 and Phase 2 of these projects. Fees shown do not include costs for services that must be furnished by a third -party professional, includ- ing but not limited to an accountant, appraiser, archaeologist, architect, attorney, auditor, biologist, or other natural scientist, engineer, historic preservationist, or surveyor. Figure 11. Fee Schedule Drainage Plans/Studies $3,500 5% of grant and match amounts Public Information/Mitigation/ $3,500 5% of grant and match amounts Outreach Generators $3,500 + $500 per generator for 5% of grant and match amounts BCA Warning Sirens $4,000 5% of grant and match amounts Mitigation Construction & Drainage: Under $500,000 $6,000 + $3,500 BCA 5% of grant and match amounts $500,000 to $2 million $8,000 + $3,500 BCA 5% of grant and match amounts Over $2 million $10,000 + $3,500 BCA 5% of grant and match amounts Safe Room $7,500 + $3,500 BCA 5% of grant and match amounts Structure Acquisition/Demolition/ $899 per structure 5% of grant and match amounts Evaluation and Reconstruction Proposed pre -award fees are set in combination with post -award services and are only applicable to executed contracts, including pre- and post -award services. Pre -award services include completing the preliminary Environmental and Historic Preservation Review (EHP). An engineer will complete the EHP Reviews under post -award services, if applicable. GrantWorks will bill pre -award services fees upon grant application submission to the State. GrantWorks will assist the City of Paris in requesting reimbursement of the pre -award services fee from the State if the project is funded, though reimbursement cannot be guaranteed. We will not charge post -award fees unless a grant award is made to the City. If the application is not selected for funding in this grant, we will resubmit it in the next available funding opportunity at no charge. Any additional submissions of a previ- ous project will be $1,000 per application. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SECT ION 4 PROPOSED COSI OF SERVICES I PAGE 33 411.2 Pest -Award Costs GrantWorks will bill post -award services fees on the hourly rate schedule in Figure 12 as work is completed based on the project type and corresponding scope of services. We may also bill extraordinary and unexpected services outside the standard scope of services as additional services with the same hourly table. Additional services will be performed follow- ing approval by both GrantWorks and the City. These additional services may include but are not G limited to amendment processing, informal environmental review, force account documentation, and extensive real property acquisition (initiating URA requirements, coordinating appraisals and surveys, filing documents, etc.). GrantWorks covers fees associated with civil rights/fair housing advertisements, final public hearing, and initial environmental review services. Figure 12: Hourly Rote Schedule As part of the procurement process, administrators must disclose and certify the profit percentage for professional administrative service costs over $50,000. GrantWorks' expected profit is 6.1% of the above -referenced fee based on the company's 2019 gross revenue and net profit. 4,1,1,E Refirnbursernent Eligibility HMGP, BRIC, and FMA programs are eligible for reimbursement at 100% federal funding based on actu- al costs incurred, up to 5% of the total HMGP award amount, per provision Section 1215 of the Disaster Recovery Reform Act of 2018. Management costs in excess of the 5% will be out of pocket expenses and will not be eligible for reimbursement unless approved as part of the non-federal match by FEMA. it Recoinstiructioin Should the City of Paris decide to pursue funding for property acquisition, structure demolition, elevation, and/or reconstruction, GrantWorks is happy to negotiate the cost and scope of services before the final selection based on the number of households served. PAGE 34 1 SEC ION 4 PROPOSED COSI OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. I///////////////////////////// ///A 9� � / Project Manager Subject Matter Expert Senior Grant Specialist Grant Specialist Junior Grant Specialist Application Specialist Senior Planner Senior GIS Analyst As part of the procurement process, administrators must disclose and certify the profit percentage for professional administrative service costs over $50,000. GrantWorks' expected profit is 6.1% of the above -referenced fee based on the company's 2019 gross revenue and net profit. 4,1,1,E Refirnbursernent Eligibility HMGP, BRIC, and FMA programs are eligible for reimbursement at 100% federal funding based on actu- al costs incurred, up to 5% of the total HMGP award amount, per provision Section 1215 of the Disaster Recovery Reform Act of 2018. Management costs in excess of the 5% will be out of pocket expenses and will not be eligible for reimbursement unless approved as part of the non-federal match by FEMA. it Recoinstiructioin Should the City of Paris decide to pursue funding for property acquisition, structure demolition, elevation, and/or reconstruction, GrantWorks is happy to negotiate the cost and scope of services before the final selection based on the number of households served. PAGE 34 1 SEC ION 4 PROPOSED COSI OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. STRUCTURE IEILEVATIIOIN Pre -Award Services: $899* per structure Post Award Management Services: 5% of the total project cost. The 5% manage- ment fee will include the cost of pre -award services to develop grant applications and is covered at 100% for HMGP. Additionally, there is a per -parcel fee of 3% for additional items outside project management, such as property verification, supplemental property management, property financial examinations, milestone inspections, assist corrective action implementation, monitoring and reporting, windstorm verification, insurance liaising, etc. This is part of the project cost and is covered at 75%. PROPERTY ACQUISITION AND STRUCTURE DEIMOILUTIIOIN Pre -Award Services: $899* per structure Post Award Management Services: 5% of the total project cost. The 5% management fee will in- clude the cost of pre -award services to develop grant applications and is covered at 100% for HMGP. Additionally, there is a per -parcel fee of 3% for additional items outside project management, such as property verification, supplemental property management, property financial examinations, milestone inspections, assist corrective action implementation, monitoring and reporting, windstorm verification, insurance liaising, etc. This is part of the project cost and is covered at 75%. The federally approved proposal format used by the City of Paris lets us clearly provide our value and expertise in grant management services with multiple agencies and programs. The criteria provided in your RFP with scoring consideration include the following: Experience (40 points) Work Performance (30 points) Capacity to Perform (10 points) Cost Proposal (20 points) Total (100 points) As with all proposals, the cost is one factor to be considered. Our fee contains the level of staffing need- ed to deliver the services required in the contract. 4.2 Affirmative i GrantWorks performs all services on behalf of local governments without regard to race, national origin, religion, color, sex, age, familial status, or disability. 4.3 Equal Employment Opportunity GrantWorks does not discriminate in employment opportunities and complies with all federal, state, and local laws. GRANTWORKS. INC. I PROPRIETARY & CONFIDENTIAL SECT ION 4 PROPOSED COSI OF SERVICES I PAGE 35 PAGE 36 1 SEC I ION 4 PROPOSED 0051 OF SERVICES PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. GrantWorks has provided resumes for the following key personnel. Kent Burgess, Principal, FEMA Services Valarie Philipp, PE, Subject Matter Expert Ashley Hebert, EI, CFM, CGM, Subject Matter Expert Carolina Castro, Project Manager Timothy Munk, Senior Grant Specialist Blair Purpera, Senior Grant Specialist Patrick Kelley, CBCP, Grant Specialist Sandra Simonson, Grant Specialist Rachel Andrews, PE, CFM, Application Specialist Maria Bedia, Application Specialist Aeli Gonzalez-Gladstein, Planner Natalie Johnson, Planner GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL Al IACHMEN 11 - RESUMES OF KEY PERSONNEL I PAGE 37 PAGE 38 1 Al IACHMEN 11 RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Kent Burgess is a dynamic leader with over 16 years of experience in federal grants, disaster recovery, and program/project management. He has held roles ranging from program design, stakeholder coordi- nation, policy implementation, process engineering, systems anal- ysis and design, and training and development. He has led teams supporting critical disaster recovery and emergency relief efforts in Texas, Mississippi, Louisiana, New York, Illinois, Florida, North Caroli- na, Massachusetts, and Vermont. Kent's areas of expertise include: Grant and program administration for FEMA Public Assistance and Hazard Mitigation funding Design and implementation of HUD CDBG-DR action plans, pro- grams, and grants Program oversight and implementation for major emergency housing initiatives, including single-family housing, multi -family/ affordable rental housing, sheltering/temporary repair programs (STEP), and COVID-19 rental assistance efforts Application of and compliance with the 2 CFR Part 200 Uniform Administrative Requirements for federally funded projects Design and implementation of management systems and innova- tive tools for administering public relief programs Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii SENIOR VICE PRESIDENT, GRANTWORKS, INC., AUSTIN, TEXAS, FEBRUARY" 2022 — PRESENT Kent has primary responsibility for the company's business strategy formulation and management and leading company -wide initiatives and services for state and local governments. Recovery Program Lead, Florida Emergency Disaster Support Per- sonnel, Florida Division of Emergency Management/KPMG, LLC, Tallahassee, Florida, September 2022 — Present Kent is GrantWorks Recovery Program Lead and provides support personnel as part of comprehensive grants management services to the State of Florida Division of Emergency Management (FDEM) under the Management Consulting State Term Contract (STC) #80101500-20-1, Service Category L. Support personnel include tem- porary emergency disaster support personnel for the state emergen- cy operations center during an emergency incident or event on an as -needed basis. GrantWorks has currently mobilized personnel to assist with Hurricane Ian. GrantWorks, Inc. BS, Philosophy & Religious Studies, Mississippi College, Clinton, Mississippi, 2005 • Over 16 years of experience working within a regulatory and statutory framework relating to grant processes funded by FEMA, HUD, and other sources • Experience in HUD CDBG, CDBG-DR, FEMA PA, and NMA grant programs CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af IACI T 1 RI:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 39 Engagement Principal, Texas Rent Relief Program (TRRP) Application Eligibility Re- views, Texas Department of Housing and Community Affairs (TDHCA), Austin, Texas, // April 2022 — December 2022 Kent led the effort to rapidly assemble and deploy a team of 300+ professionals support- ing TDHCA's efforts to administer over $1.9 billion in COVID-19 Emergency Rental Assistance Program funds allocated by the US Treasury. His team worked with applicant households to clear over 40,000 backlogged applications within the first three months of deployment. Under Ken's lead- ership, the team secured funding totaling $560 million for 131,000 Texas households in eight months. As a result, TRRP became the highest -performing rental assistance program in the country and the first to distribute $1 billion in assistance. Kent served as practice leader for CohnReznick's Emergency Management and Disaster Recovery team— growing the practice from fewer than 10 employees to more than 120 employees supporting 2,000+ sub -recipients recovering from disasters across four states. Engagement Principal, FEMA Grant Monitoring Services, Texas Division of Emergency Management, Austin, Texas, June 2013 — February 2022 Kent led a team of over 100 professionals serving as the prime contractor to TDEM for the Grant Ad- ministration of FEMA Public Assistance (PA) and Hazard Mitigation Assistance (HMA) awards. His team established consistent oversight and monitoring standards, provided proactive technical assistance and communication, project and disaster closeouts, centralized data and reporting, and addressed reim- bursements and financial management for over 2,500 sub -recipients across 20+ disaster events. Un- der his leadership, the team reviewed and processed 9,000+ payment requests for over $5 billion and closed out over 11,000 projects. Contract Manager, Disaster Services — Applicant Technical Assistance, Massachusetts Emergency Management Agency (MEMA), Boston, Massachusetts, April 2020 — February 2022 Kent led a team to perform complex grant coordination, financial and programmatic compliance, techni- cal assistance, and administration work to plan, organize, and monitor federal disaster grants within the Commonwealth of Massachusetts for COVID-19. The team was responsible for applicant outreach, train- ing, technical assistance, and performing project reviews. During this engagement, they also developed a grant management system solution using Commonwealth's SharePoint platform. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Senior Vice President, GrantWorks, Inc., Austin, Texas, February 2022 — Present Principal — Government Advisory, CohenReznick, Austin, Texas, February 2015 — June 2021 Management Consultant, CohnReznick, Austin, Texas, October 2006 — January 2015 Senior Technical Trainer, WorldCom Broadband Solutions, Jackson, Mississippi, October 2001 — January 2004 Data Systems Engineer, U.S. Marine Corps Sergeant, San Diego, California, September 1997 — September 2001 PAGE 40 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. to governmental entities through the cycle of emergency prepared- ness, response, recovery, and mitigation to secure successful recov- ery from disaster events and ensure resilience in the future. She has over 20 years of experience supporting clients through the FEMA disaster recovery process, and she has managed more than $780 million in FEMA Public Assistance projects since 2017Va|arie is licensed engineer, registered in Florida and Georgia. She earned her Master ofEngineering degree from the University ofFlorida. GnantWoda.|nc VICE PRESIDENT OF PUBLIC ASSISTANCE, GRANTWORKS,UNC., ME, Civil Engineering, University of PALM CITY, FLORIDA, AUGUST 2023- PRESENT Florida, Gaineyvi||e, Florida, 2007 Va|arie manages GrantVVorks' Pu|bic Assistance project management 138. Civil Engineering, University of team and provides expert leadership and guidance for various FEMA Florida, Gainesville, Florida, 1885 ASSOCIATE MANAGING DIRECTOR, WUTTO"BRUEN"S LLC, PALM CITY, FLORIDA, FEBRUARY 2018 - JUNE 2023 Va|ariewas the management and operations lead for most FEMA Public Assistance grant recovery efforts inthe continental US, work- ing in 14states within FEMA Regions U, U[ IV, VI, VII, IX, and X. She managed 55projects vvKh14staMmemberssupporUngdientefh>rts torecover disaster funding through the FEMA process due tomul- tiple disasteroccunencesdating back to 2016 including Hurricanes Matthew, Irma, Dorian, Isaias, Ian, Nicole, the 2O23South Florida F|oodEventandtheCDV|D-19Pandemic.Hertasksindudepro- posa|deve|opment,managingaccountsreceivab|e,andupkeepof client contract renewals and extensions for the entire practice. She obtained approximately $3million inclient task bookings with associ- ated fo||ovvingre*enuein2O22,bookingsof$85O,OOOthroughMay 2023. ACTING PRACTICE LEAD, FEMA PUBLIC ASSISTANCE DIVISION, WUTTO`BRlEM`S LL(, PALM CITY, FLORIDA, APRIL 2019 - OCTOBER 2821 Va|arie served asthe Acting Practice Lead for the Public Government Recovery space during this period. She was responsible for main- taining and expanding client revenue, staffing projects, nnanaging personnel time and expense, maintaining low accounts receivable balance, supporting client contracting, developing quality proposals to garner more work, participating in client outreach via business development and conference opportunities, reporting toexecutive ^ Skilled inthe FEMA Grants Portal and Eh1GnantyState platforms ^ Master ofEngineering degree with structural specialty ^ Registered Professional Engineer in Florida and Georgia s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI IPAGE zn leadership, and budget planning for future practice endeavors. Valarie obtained client task bookings for future revenue from mid -2019 through the end of 2021, exceeding $1.2 million, $6 million, and $3 million annually, respectively. PROJECT MANAGER, FEMA PUBLIC ASSISTANCE, WITT O'BRIIEN'S LLC, PALM CITY, FLORIDA, APRIL 2009 — OCTOBER 2018 Valarie managed various South Florida clients still recovering from the 2004-2005 Hurricanes 1141 Charley, Frances, Jeanne, Katrina, and Wilma, as well as the 2016 Hurricane Matthew and 2017 Hurricane Irma. She was responsible for staff oversight and participated in work product delivery, including new/versions of Project Worksheets, Time Extensions, Reimbursement Requests, Appeals, Closeouts, and general grant management functions such as quarterly reports and client project and financial status reporting. Additionally, Valarie was responsible for Project Management duties for ten individual Disaster Debris Monitoring projects in Broward and Palm Beach Counties in response to the 2017 Hurricane Irma. Tasks included client management, staffing projects, training monitors in the field, invoicing, daily reporting of operations, and issue resolution. PUBLIC ASSISTANCE COORDINATOR, FEMA PUBLIC ASSISTANCE, WITT O'BRIEN'S LLC, MIAMI, FLORIDA, MAY 2006 — MARCH 2009 Valarie worked as the lead Public Assistance Coordinator for FDEM, responsible for recovery efforts in Miami -Dade County, which included 218 municipal and private nonprofit organizations applying for more than $560 million in federal funds related to Hurricanes Katrina and Wilma. She oversaw Public Assistance program activities for six State of Florida declared disasters, which impacted the Miami metro area in 2004 and 2005. TECHNICAL ASSISTANCE CONTRACTOR (TAC) ATCS, PLC (FEMA SUB TO FLOUR), FLORIDA, 2004 — 2006 Valarie was a FEMA Technical Assistance Contractor (TAC) from 2004-2006, under the Flour disaster cadre, performing various tasks to support disaster recovery in South Florida. She assisted Palm Beach County's response to Hurricanes Frances and Jeanne, including building damage assessments, cost estimating, Project Worksheets (PWs) development, and managing assessment teams. She also assisted Miami -Dade and Broward Counties following Hurricanes Katrina and Wilma serving as the Deputy Public Assistance Coordinator (PAC) for debris operations for Katrina to determine debris eligibility, managed ten debris specialists, and performed QA/QC to help resolve special projects for both disasters. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Vice President of Public Assistance, GrantWorks, Inc., Palm City, Florida, August 2023 — Present Associate Managing Director, Witt O'Brien's LLC, Palm City, Florida, February 2018 — June 2023 Acting Practice Lead, FEMA Public Assistance, Witt O'Brien's LLC, Palm City, Florida, April 2019 — October 2021 Project Manager, FEMA Public Assistance, Witt O'Brien's LLC, Palm City, Florida, April 2009 — October 2018 Public Assistance Coordinator, Witt O'Brien's LLC, Miami, Florida, May 2006 — March 2009 Technical Assistance Contractor (TAC) ATCS, PLC (FEMA sub to Flour), Florida, 2004 — 2006 Structural Engineer, Wiss, Janney, Elstner Associates, Atlanta, Georgia, 1997 — 2004 PAGE 42 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Ashley Hebert has extensive FEMA training and experience inR4 and Hazard M/\. Over the last 16years, he has worked as a FEMA core employee inpositions ranging from Project OfficertoLead Hazard Mitigation Grant Program Specialist. During his tenure with FEMA, Ashley served the State of Louisiana as a point of contact for project technical assistance. In 2013, he transferred into a contractor position and served the State of New York as a Lead in preparing BCAs for projects. Ashley has worked on five major disasters, includ- ing hurricanes Katrina, Rita, and Sandy. SIBINUOR PROJEC 11 MANAGER, GRAIN 11 WORKS, UINC.,GEORGE � 11 OWIN,11 IEXAS,AU(.31US 11 2021_PRIESEN 11 Ashley tracks technical and financial project requirennentstoconn- p|yvviththeT[}EMandFEMAregu|ationsbvpreparingfinancia|and quarterly status reports. He develops HMGP applications and bud- gets based on locality objectives and needs. He develops BCAs for various types ofprojects. /\sh|eyworks on critical facility generators and hazard mitigation plans with experience with hurricane -safe rooms and facility hardening/ietroOts. He reviews contracts, propos- als, procurement documentation, and the professional qualifications ofselected bidders. Healso prepares scope ofwork modification documentation and environmental assessments for agency review. HAZARD W 11 UGA"11 UO1N PROJEC 11 MANAGER, 11 11DAIL BASUIN NOVEMBER 2019 AU(.31US 11 2021 Ashley provided technical assistance to applicants for hazard mitiga- tion project app|icationstodeve|oppr jectsandBCAsforthe State ofAlaska onanas-needed basis. Healso reviewed hazard mitigation project applications for clients in Puerto Rico, developed BCAs, and responded toall received RF|s. LIEAID BIEINIEIFU11 COS 11 ANAILYSl UCIFU1N 11 EIRINAl1011,4AII..,FAURFAX, VUR(.3U1NUA JU11 Y 2020-JUNIE 2021 Ashley provided technical assistance to applicants for Hazard Mit- igation (404), Public Assistance Mitigation (406), and BC/\sfor 4O4 programs. Ashley performed cost reasonableness and construction cost verification for CDBG projects. EXPERIENCE GnantWoda.|nc BS, Mechanical Engineering, University ofLouisiana at Lafayet&e. Louisiana, 2004 ^ Over 1Gyears ofdisaster experience, including Individual Assistance, Public Assistance, and 4O4Hazard Mitigation Grant Program. ^ Helped 0oimplement many projects to elevate, reconstruct o/acquire houses ^ Completed cost estimates, Benefit -Cost Analysis, and review ofproject deliverables for many drainage improvement projects ^ Helped develop $24 billion in HMGPprojects inLouisiana ^ B - Licensed Engineer Intern, L4 No. 21597 ^ Contracting Officer Technical Representative -2OO70o2O1O ^ Certified Floodplain Manager, Association ofState Floodplain Managers ^ Certified Grants Manager, Federal Track s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo-IMI::::IxT1-1:�l-sumesuI-xevpe*sum1'4e1 Ip4se 43 HAZARD MITIGATION SPECIALIST, WITT O'BRIEN'S, HOUSTON, TEXAS, OCTOBER 2018 — JULY 2020 Ashley worked with the University of Texas Medical Branch at Galveston and Sienna Plantation Levee Improvement District to help develop HMGP projects and BCAs totaling over $119 million for submittal to TDEM and FEMA. COST ANALYSIS SPECIALIST, Tl� IE SL1LZER GROUP, BATON ROUGE, LOUISIANA, SEPTEMBER 2016 AUGUST 2018 As a Cost Estimator, Ashley performed Cost Reasonable Analysis for Public Assistance Closeout for 100 projects for the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP). He also reviewed invoices and produced estimates for PA projects that did not follow the proper procurement process for projects over $10,000. HMGP COST -BENEFIT SPECIALIST/LEAD HAZARD MITIGATION GRANT PROGRAM SPECIALIST/ TECHNICAL SPECIALIST/PROJECT OFFICER, DEPARTMENT OF HOMELAND SECURITY, FEMA, NEW ORLEANS, LOUISIANA, OCTOBER 2005 — OCTOBER 2013 Ashley was responsible for the Benefit -Cost (BC) review for most of the new DR 1603 (Katrina) allocation totaling $390 million, released on November 14, 2011. He developed and implemented ongoing Miti- gation Program changes to adapt and improve processes. He also advised FEMA Louisiana Recovery Office team members and state and local partners on the 404 Hazard Mitigation Grant Program. J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Senior Project Manager, GrantWorks, Inc., Georgetown, Texas, August 2021 — Present Hazard Mitigation Project Manager, Tidal Basin Government Consulting, Alaska and Puerto Rico, November 2019 — August 2021 Lead Benefit -Cost Analyst, ICF International, Fairfax, Virginia, July 2020 — June 2021 Public Assistance Cost Analyst, Serco, Inc., Winchester, Virginia, May 2019 — November 2019 Hazard Mitigation Specialist, Witt O'Brien's, Houston, Texas, October 2018 — July 2020 Project Manager, Wilson & Associates Consulting, LLC, Austin, Texas, September 2018 Cost Analysis Specialist, The Sulzer Group, Baton Rouge, Louisiana, September 2016 — August 2018 Cost Analysis Specialist, Bryant Hammett & Associates, LLC, Baton Rouge, Louisiana, April 2016 — September 2016 Mechanical Engineering Technical Assistance, Turnkey Disaster Management LLC, New York, New York, January 2016 — April 2016 oCost Analysis Specialist, GCR, Inc., Baton Rouge, Louisiana, July 2015 — January 2016 Benefit -Cost Analysis Project Consultant, Shread-Kuyrkendall & Associates, St. Bernard, and Plaque - mines Parishes, Louisiana, January 2015 — July 2015 Quality Assurance/Quality Control, New York Rising Project, Nova Catastrophe Services, New York, New York, December 2013 — December 2014 Cost -Benefit Team Lead, Innovative Emergency Management (IEM), Albany, New York, October 2013 — December 2013 Po HMGP Cost -Benefit Specialist/Lead Hazard Mitigation Grant Program Specialist/Technical Specialist/ Project Officer, U.S. Department of Homeland Security Federal Emergency Management Agency (FEMA), New Orleans, Louisiana, October 2005 — October 2013 PAGE 44 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Carolina ^Cadv^ Castro joined GnantVVorksasa Hazard Mitigation Project Manager in February 2019 and was named Director of Haz- ardMitigationinMay2O23.Cadyhasextensiweexperiencedeve| opinghazardmitigationapp|icationsandvvorkingvvithcommunities tomanage their approved mitigation projects. AsaProject Manage[ she facilitates conversations between stakeholders, technical pro- PROJECT MANAGEMENT� fessiona|s,and state and federal agents. She works with community EXPERIENCE representatives to identify their needs and suitable paths through 1111111111 available hazard mitigation assistance programs. DIRECTOR OF HAZARD MUTUGATUON/SENUOR HAZARD MITIGATION PROJECT MANAGER/HAZARD MITIGATION PROJECT MANAGER, GRAMTWORKS,lMC.,AUSTIN, TEXAS, AUGUST 2019 - PRESENT By preparing financial and quarterly status reports, Carly tracks tech- nical and financial projectrequirennentstoconnp|yvviththeT[}EM and FEMA regulations. She develops hazard mitigation assistance grant applications and budgets based onlocality objectives and needs. Specifically, Carly works on critical facility generators and haz- ard mitigation plans with experience with hurricane -safe rooms and facility hardening/ retrofits. She also reviews contracts, proposals, procurement documentation, and the professional qualifications of selected bidders. Carly also prepares the scope ofwork modification documentation and associated environmental assessment for agen- cy review. ASSISTANT PROJECT MANAGER/SENUOR PROJECT MANAGER, TRlLEAFCORPORATION, AUSTIN, TEXAS, SEPTEMBER 2016 - JULY 2019AND FEBRUARY 2019 - JULY 2019 Carly managed projects fromproject initiation, budget develop- ment, milestone tracking, review of purchase orders, and closure documentation. Toachieve compliance and project resolution, she communicated client goals, interests, and positions in negotiation with participating agencies, organizations, or interested parties. She developed the scope ofwork for projects, indudingagencyconsul- tation requirements, timeline forecasting, milestone completion, and contingency planning. Carly collaborated across multiple internal and external stakeholder organizations to maintain timelines oradjust projected completion dates for various ongoing projects. She sup- ported multiple active projects atdifferent lifecycle stages through- out its expanding southwest territory and prepared weekly project GnantWoda.|nc 138.Bioemvi/onment |8ciencey. Texas A&M University, College Station, Texas, 2014 ^ Expertise inadhering 0ostrict project deadlines, facilitating multi -jurisdictional planning processes, and conducting stakeholder outreach ^ Creates hazard risk assessments and mitigation action strategies ^ 4O4Hou/Hazardous Waste Operations and Emergency Response, July 2O14 -Present ^ 38-Hou/U8Army Corps of Engineers Wetland Delineation Training Program, February 2017 s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IResumesuFxevpe*summeI Ip4se 45 summary trackers for client distribution. Carly provided quality assurance (QA) reviews of the National Environmental Policy Act (NEPA) deliverables and Phase I Environmental Site Assessments (ESA) following ASTM E1527-13. She prepared standard operating pro- cedures and training documents to streamline tasks and deliverables and mentored staff through individual training, training materials, and QA reviews. PROJECT SCIENTIST, T ILEAF CORPORATION, AUSTIN, TEXAS, SEPTEMBER 2014 — AUGUST 2016 Carly conducted research, performed analyses, and interpreted environmental data for NEPA investi- gations to complete Environmental Assessments and ESA reports. She prepared Categorical Exclusion documentation for environmental and community impacts of telecommunications projects following the Federal Communications Commission requirements. She also evaluated project sites for potential wet- land indicators and habitats associated with state and federally listed threatened or endangered species protected by the Endangered Species Act. Carly coordinated with landowners, vendors, and laborato- ries to complete Phase II ESA to assess soil, groundwater, and soil -vapor samples for contaminants. She conducted site reconnaissance to develop a profile and evaluated sites for potential sources of contam- inants. Carly performed migratory bird evaluations to monitor project compliance with the Migratory Bird Treaty Act. She consulted municipal, state, and federal agencies for regulatory and permitting require- ments. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °y Director of Hazard Mitigation, FEMA Services, GrantWorks, Inc., Austin Texas, April 2023 — Present Senior Project Manager, FEMA Services, GrantWorks, Inc. Austin, Texas, May 2022 —April 2023 Hazard Mitigation Project Manager, FEMA Services, GrantWorks, Inc. Austin, Texas, August 2019 — May 2022 Senior Project Manager, Trileaf Corporation, Austin, Texas, February 2019 — July 2019 Assistant Project Manager, Trileaf Corporation, Austin, Texas, September 2016 — July 2019 Project Scientist, Trileaf Corporation, Austin, Texas, September 2014 — August 2016 PAGE 46 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. FEMA Public Assistance and Hazard Mitigation Assistance programs, and over four decades of engineering and construction experience. He has prepared and overseen the preparation of project work- sheets in all categories of work. Tim has worked with local, county, and state government entities, including road departments, utilities, school boards, local and state police and fire departments, and the national guard, and nonprofit organization. He has prepared over 250 project worksheets. Tim has extensive construction and repair, utilities, HVAC systems, water and wastewater treatment, and roadway repair experience. He has written plans, evaluated risks, and conducted exercises for local counties and jurisdictions in Texas, Louisiana, Massachusetts, Colo- rado, Oklahoma, California, and Puerto Rico. Tim excels in providing comprehensive all -hazard planning services in FEMA Public Assis- tance disaster recovery phases. He has a vast knowledge of federal regulations, policies, and laws applicable to the Public Assistance program, including the new PA Delivery Model. He has served as a report specialist, deputy PAC, program analyst, and closeout specialist for several disasters nationwide. He has done extensive work on the Alternate and Improved Projects team for Hur- ricane Katrina, flooding in Oklahoma, and the devastating floods in Colorado in 2013 to repair roads and utilities. He coordinated facility flooding and wind damage efforts in North Dakota, Massachusetts, and Texas. Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii If IIIRIEC"'ll"'OIR OF PUIf ILIIC ASSIlS"'ll"'AINCIE, GIRA IN"'ll"'WORKS, IANC., HOU 11"'OIN, "11"'IE AS, OC"11"'OIIJIEIR 2020 IPIRIESIEN 11 Tim coordinates the FEMA Public Assistance Program providing technical assistance support for disaster -related operations through- out Texas. He assists local communities in applying for and imple- menting funding for repairing infrastructure damaged by disasters, including roads, bridges, hospitals, schools, and water treatment facilities. Projects under his management include: Project Manager, FEMA PA, City of Patton Village, Patton Village, Texas, January 2021 — January 2022 This project includes the restoration of the roadway base and surfac- es for the City, including the design, procurement, and construction of four miles of roadway for $1.4 million in construction costs. o GrantWorks, Inc. BS, Mechanical Engineering, Lamar University, Beaumont, Texas, 1980 • Extensive program knowledge of the Stafford Act, 44 CFR, 2 CFR, SRIA Legislation, PAAP programs, PAPPG, and all other programs • Certified FEMA Project Specialist CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af rACI T 1 R1:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 47 Project Manager, FEMA PA Texas Severe Winter Storms, Texas Statewide, February 2021 — May 2021 41 Tim assists GrantWorks clients with the winter storms experienced during the winter of 2021. The coordination includes helping clients identify FEMA categories of work they may be eligible for during the preliminary damage assessment phase of the disaster and how to apply for assistance through state agencies and FEMA. PROJECT SPECIALIST/PA COORDINATOR (PAC), HEALTH AND SOCIAL SERVICES (HSS) TEAM, INTEGRATED SOLUTIONS CONSULTING (ISC)/AECOM, PUERTO RICO, APRIL 2018 — APRIL 2019 Tim was assigned to the health and human services sector and supported the mental health facilities. He coordinated with local, state, and federal agencies, completed damage assessments, compiled an initial project list, and developed preliminary cost estimates. Tim evaluated situational criteria and provided de- terminations based on existing policies/regulations. He addressed special considerations, and temporary facilities, identified hazard mitigation opportunities, and formulated projects aligned with the PA program. Tim served as Interim Lead/PAC in months of absence with no assigned lead. CONSULTANT/PROJECT SPECIALIST/CLOSEOUT SPECIALIST, INTEGRATED SOLUTIONS CONSULT- ING 0SC)/AECOM RECOVERY", CALIFORNIA, AND TEXAS, DECEMBER 2015 — MONTH 2017 2017 Floods, Alameda, and Santa Clara Counties, California: Tim was a consultant with Integrated Solu- tions Consulting (ISC) and prepared local emergency response preparedness plans, mitigation, and re- covery efforts. ISC deployed Tim to Alameda County and Santa Clara County following flooding in 2017. He wrote project worksheets totaling $100 million. Closeout Program Delivery Support, City of Denton, Texas: ISC/AECOM Recovery deployed Tim to Den- ton CRC and provided closeout program delivery support. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °°y Director of Public Assistance, GrantWorks, Inc., Houston, Texas, October 2020 — Present Project Specialist/PAC, Integrated Solutions Consulting (ISC)/AECOM Recovery, City, Puerto Rico, April 2018 — April 2019 Consultant/Project Specialist/Closeout Specialist, Integrated Solutions Consulting (ISC)/AECOM Recovery, California and Texas, December 2015 — Month 2017 Financial and Disaster Specialist, Leidos/Tetra Tech, Norman, Oklahoma, and Boulder County, Colorado, January 2014 — December 2015 Independent Consultant, TBD Services, Melbourne, Florida, June 2009 — October 2013 Project Manager, Global Contingency & Emergency Management Services Division, IAP Worldwide Services, Inc., Melbourne, Florida, September 2005 — September 2008 PAGE 48 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Over the past 18 years, Blair Purpera has successfully implement- ed and managed large-scale disaster recovery programs in south Louisiana. He has extensive programmatic knowledge and hands-on tions, construction management, and applicant liaison and contractor management. Additional specific expertise involves mitigation pro- gramming for insurance claims adjusting, construction management, acquisition, elevation, reconstruction, floodproofing, and retrofitting. Ih�"II "�w///�II1J,(( Ilii/`II°IIiII'�"II II II1J,U,.,';Ilii IPIROJIEC"'II"' II AINAGIER, GRAIN "'II"'WORKS, IANC., IBXII"'011,4 IROUGIE, II....OUIISIIAINA, JUII Y 2023 IPIRIESIL:N"'I... Blair manages hazard mitigation projects through the entire grant life cycle from capturing project ideas to implementation, through close- out based on the client's needs and objectives. IPIROJIEC"'II"' II AINAGIER, IPIROJIEC"'II"' II AINAGIE EIN"'ll"'/COINS"'ll"'IRUC"'ll"'11011'4 I AINAGIE EIN"'11"'„ IEIL.II"'11"'IE SIER IICIES OF IL.OUIISIIAINA, If A"11"'OIN IROUGIE, 11....OUISIAINA, 2020 JUII Y 2023 Project Manager, FMA Elevation Grant Program Management, City of Slidell, Louisiana, 2020 — Present Blair assisted the City of Slidell with the FMA home elevation pro- cess. The project scope included applicant outreach, application de- velopment, review, approval, construction management, and project closeout for all FEMA and state -related tasks. Project Manager, FMA Elevation Grant Program Management,Gal- veston County, Texas, 2020 — Present Blair assisted Galveston County with the FMA home elevation pro- cess. The project scope included applicant outreach, application development, review, approval, developing the scope of work, per- forming contractor bid walks, construction management, and project closeout for all FEMA and state -related tasks. COINSUIL:"I"'AIN"'11"'„ F-WIRRIICAINIE F- R IEE, I AIRIIA, AINID 11RIVIA IRILIf IEXAIVIIIINXII"'II011 „ II A-11 111INSUIRAINCIE GROUPS, 2017 Blair coordinated efforts and aided the IAT Insurance Groups of six carriers in four states related to the 2017 hurricane Season. He was responsible for the intake of claims, file review, communication with field adjusters, generating settlement checks, drafting denial letters, and reviewing supplemental claims for approval. o GrantWorks, Inc. BS, General Studies: Business Administration, University of Southwestern Louisiana, 1996 • 18 years of experience related to disaster recovery • Licensed Insurance Claims Adjuster • Certified Occupational Safety Specialist (COSS) • Root Cause Investigator • Member, Southern Building Code Congress International (SBCCI) • Member, Louisiana Claims Adjusters Association • OSHA 10 -Hour Construction Health & Safety Training CIRAIV' I�WJIRKS, INC. I PROPRIETARY & COIIAI-11: 1:-114-IFIAI... Af IACI T 1 RI:-Sl.yIMIES OF KEY 1'1:-IRSOIV'I I-1... I PAGE 49 SENIOR CLAIMS ADJUSTER, APPLE ADJUSTERS, INC., BATON ROUGE, LOUISIANA. MAY 2013 JAINUAIRY 2023 // As a Claims Adjuster, Blair's primary responsibilities were investigating property claims, auto, general liability, and workers' compensation claims. He was tasked with writing esti- mates, negotiating settlements, handling supplements, releasing depreciation, handling ale, taking recorded statements, and reporting to carriers. INSPECTION TEAM IMOINIITOR, STATIE OF II...OUIISIIAINA OFFICE OF COMMUNITY IDIEVIEI1...0IPIMIEINT DISASTER RECOVERY UINIIT, IBATOIN (ROUGE, II...OUIISIIAINA, 2008 2012 Blair was responsible for creating, developing, and implementing the Hazard Mitigation Grant Program inspecion process for Hurricane Katrina/Rita. He supervised State of Louisiana employees and sub- contractor support staff related to the completion of inspection reports, file management, and review. OCD -DRU tasked his team with over 17,000 home elevation inspections. These inspections ranged from initial, midpoint, and final inspections. The Inspection Team Monitor was a technical advisor and liaison between mitigation analysts, applicants, and contractors. PROGRAM ADMlNlSTRATlON, STANDARD OPIERATlNG PROCEDURE DEVELOPMENT, STATE OF II...OUIISIIAINA OFFICE OF COMMUNITY IDIEVIEII...OIPIMIEINT DISASTER RECOVERY UINIIT, IBATOIN (ROUGE, LOUISIANA, 2008 Blair used his knowledge of the grant application process and the administration of funding for the Com- munity Development Block Grants (CDBG) and the Hazard Mitigation Grant Program (HMGP) to assist the Louisiana Office of Community Development. He developed and reviewed technical approach documen- tation, which detailed in sequential order, how IEM intended to run a portion of the Road Home Elevation Incentive Program. He provided application development, grant award calculations, QA/QC for Additional Compensation Grants, and Elevation Incentive Awards based on LMI calculations and BFE/ABFE determi- nations. J II114 II' II O r( II` IIJ II''411 If II r II 111,17,J`1 II °y Senior Project Manager, GrantWorks, Inc., Baton Rouge, Louisiana, July 2023 — Present Project Manager, Elite Services of Louisiana, Project Management/Construction Management, Baton Rouge, Louisiana, 2020 — July 2023 Grants Specialist/Project Manager, Community Recovery Services and Construction, Covington, Louisiana, 2020 Construction Liaison, Restore Louisiana, Baton Rouge, Louisiana, 2017 — 2020 Senior Claims Adjuster, Brown Claims Management Group, Baton Rouge, Louisiana, 2015 — 2017 Senior Claims Adjuster, Apples Adjusters, Inc., Baton Rouge, Louisiana, May 2013 — 2015 Building Inspector/Damage Assessor, Providence Engineering, Baton Rouge, Louisiana, 2012 — 2014 Inspection Team Monitor, State of Louisiana Office of Community Development—Disaster Recovery Unit, Baton Rouge, Louisiana, 2008 — 2012 Elevation Grants Analyst, Louisiana Road Home, Baton Rouge, Louisiana, 2007 — 2008 Independent Catastrophe Claims Adjuster, Worley Catastrophe, LLC., Hammond, Louisiana, 2004 — 2008 Owner/Operator, BAP Enterprises (Multifamily Rental Housing) Project & Programs, Baton Rouge, Louisiana, 1998 — 2003 PAGE 50 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Patrick Kelley has 45years ofemergency management experience involving the military, nonprofit, and local government organizations. He understands federal requirements, rules, and regulations con- cerning public assistance and mitigation programs. Patrick is skilled in emergency operations, crisis management, response and disaster p|anning/management,public safety standards development /emep gencypreparedness/ennergencyservices\,andbudgeting/Onancia| Patrick has provided oversight onlarge projects ofmon*dhan$6 million. Hehas also managed Regional Emergency Management for a major non-profit. At the state level, Patrick was responsible for mitigation activities for three Texas regions, including 174 counties. He covered approximate|y1,OOO,OOO residents, including establish- ing over 5,000 individual safe rooms within the Texas Tornado Belt. Patrick has an extensive background in emergency planning, re- sponse, and recovery for all types of facilities. A proven leader who has directed numerous teams, both military and domestica||y. He is certified asaCertified Business Continuity Professional (CBCP),a FEMA Level 1 Continuity ofOperations Professional (CDDP1), and a FEMA Advance Professional Services. Patrick has experience inthe following: 0- Developing mitigation project applications, business continuity processes, disaster response exercises, and project manage- ment oo� State agency grant systems and FEMA MEM|5 0- Logistical support during disaster responses tomany different disaster events, including hurricanes, tornadoes, floods, terrorist attacks, and earthquakes po Management experience that includes supervision ofvarious numbers ofpersonnel over lengthy periods from 3Odays to three years 0- Constantly evaluating past experiences and new methodologies to obtain the best processes for a client 0- Experienced indeveloping Benefit -Cost Analyses (BCAs IPIROJIEC 11 IMAINAGIER,GRAIN 11 WORKS, UINC.,SAIN MARCOS,11 IEXAS, SEIP 11 EMBER 2022_PRESEIN 11 Patrick administers hazard mitigation funds awarded toapplicants bythe Texas Division for Emergency Management orTexas Water Development Board. He interacts effectively with local, state, and EXPERIENCE GnantWoda.|nc Coursework, St. 4nye|m'sCollege Manchester, New Hampshire, 187G -1877 NCO Leadership School, Bmendorf AFB, Alaska, 1873 Cou/yewo/k, Alaska University, BmendorfAFB, Alaska, 1872-1873 Coursework, San Antonio Junior College, San Antonio, Texas, 18GG -185G ^ 4Gyears ofemergency management experience ^ 12years ofhazard mitigation experience ^ Disaster Response Institute International, CBCP#17127 ^ FEMA Level 1COOP Professional Certification ^Member, Association of Contingency Planners (ACP) s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI Ip4se 51 federal agency officials and staff members in meetings and through written memos, e-mails, formal letters, and telephone conversations. Patrick pays attention to detail regarding financial and technical aspects of project management, including review of contracts, contractor pay estimates, service provider invoices, progress reports, change orders, contract amendments, etc.He develops applications for HMA programs and provides technical assistance regarding program rules, policies, and procedures, including environmental compliance, basic cost-effectiveness, and phasing. Patrick reviews and interprets project -related cor- respondence, documents, reports, and forms. He updates and maintains project performance, budget, and status tracking and document filing systems. Patrick also conducts Local Planning Team meetings. ASSISTANT l iAZARD MITIGATION OFFICER, TEXAS DIVISION OF EMERGENCY MANAGEMENT, AUS >C•IIIN, .TEXAS, 2010 2022 As the State Representative, Patrick assisted qualified jurisdictions in the development, approval, and monitoring of FEMA HMPG. He used HMGP Project Management for grants. He also conducted site inspections for large and small Project Worksheets (PWs). Patrick reviewed and collaborated with applicants to resolve outstanding issues and close their case files. Patrick assisted the Public Assistance Department as needed. J II14 II' II O r( II` IIJ II''411 ff II r II 111,17'J"1 II °°y Project Manager, GrantWorks, Inc., San Marcos, Texas, September 2022 — Present Assistant Hazard Mitigation Officer, Texas Division of Emergency Management, Austin, Texas, 2010 — 2022 Director, Emergency Services, American Red Cross, Tallahassee, Florida, 2008 — 2010 Coordinator, Planning & Preparedness, Greater Miami and the Florida Keys, American Red Cross, Florida, 2005 — 2007 Manager, Logistics, National American Red Cross Disaster Services, 1985 — 2006 Business Continuity Coordinator, Franklin Templeton Investments, San Mateo, California, 1998 — 2002 Business Continuity Coordinator, Vision Service Plan, Rancho Cordova, California, 1996 —1998 Disaster Preparedness NCO/Officer, USAF Disaster Preparedness, Various USAF Bases, U.S., 1981 — 1986 Flight Chief, USAF Law Enforcement, Various USAF Bases, U.S., 1977 —1981 PAGE 52 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. TAP Sandra Simonson has 25years ofFEMA HMGPand R4experience. She plans, budgets, monitors, reports, and coordinates daily project activities toachieve disaster recovery goals and objectives. She prepares project reports for clients and management. Sandra plans, reviews, and evaluates the work ofsubordinate professional and operational staff. She also reviews and evaluates project and service delivery. Sandra develops systems and maintains records that pro- vide the proper evaluation, control, and documentation of all pro- gram activities. She determines what deliverables togenerate during each phase. She effectively communicates with clients, sub-recipi ents,contractors,andotherinterested parties regarding all aspects ofdisaster recovery efforts and grant monitoring. Before joining GnantVVorks, Sandra worked for the Red River Region- al Council, where she successfully wrote, received, managed, and administered over $5million inHMGF,FMA, and PDM mitigation grants. She has also managed Firefighter Grants, USDA, Forestry Grants (wildfire), EPA(Superfund), C[}BG (housing rehabilitation), and EDA (revolving loan) totaling more than $1Omillion. Sandra has extensive experience working with local and state officials, conduct- ing pub|icinformationandcompn*hensivep|anningmeetings,and coordinating intergovernmental/inter-agency task force meetings. SENIOR PROJECT MANAGER, GRANTVVORKS,UNC.,AUSTIN, TEX- AS, NOVEMBER EX-AS,MOVEMBER 2019 -PRESENT Sandra isaSenior Hazard Mitigation Project ManageratGnantVVorks. Community Safe Room, Calhoun County Independent School Dis- trict (CCISD), Port Lavaca, Texas The District applied for TDEM/FEM/\funds to build a 9,656 SIF du- a|purposesafe room. The proposed domed safe room will provide near -absolute life safety protection for critical/essential services personnel who must remain in service during natural disasters. The safe room design will comply with all applicable guidance, including FEMA P-361, Design and Construction Guidance for Community Safe Rooms, and applicable codes, standards, and regulations. Public Works Generators, City of Port Lavaca, Port Lavaca, Texas The City ofPort Lavaca secured funding through the HMGPtoinstall seven permanent generators atsix sewage lift stations and the public works building to prevent electrical grid power loss. The gen- erators will be equipped with an automatic transfer switch to switch from grid power to generator power in the event ofgrid power fai| GnantWoda.|nc ^ Experience working onFEMA PA andHK4GP s*4mTwuIRKS, III I PROPRIETARY &cumI-|oemT|4I xTTAo-III TI-IResumesuFKEY pe*summeI Ip4se 53 ure. The project will install 13 quick -connection terminals and manual transfer switches for 13 lift stations powered by two trailer -mounted portable generators obtained through this grant. All equipment will be installed above the floodplain as depicted in the site plans and comply with 44 CFR part 9 and EO 11988. Generator Project, City of Wharton, Wharton, Texas FEMA approved the application submitted by the City of Wharton for a $1.8 million generator proj- ect. The HMGP provided the federal share of $1,338,842 under FEMA -4332 -DR -TX. The City of Whar- ton will provide the non-federal match requirement of $446,281. The City of Wharton will purchase and install four generators. Three generators will be at the water plants, and one at the wastewater treatment plant. This project will always keep positive pressure on the water system to maintain crucial water quali- ty during a natural hazard, transformer blowing, or a power surge. Treating this water before discharging it into the receiving stream as treated wastewater is critical. The environmental benefits will decrease the chances of sewage backup and increase public sanitation efforts. GRANTS CREW, TASK FORCE LEADER AND SUPPORT GROUP SUPERVISOR, MITIGATION DR -4611, HAZARD MITIGATION AT FEMA REGION 6, AUSTIN, TEXAS, AUGUST 2018 — NOVEMBER 2019 Sandra worked directly with State Project Office and sub -grantee to determine terms and conditions of grant awards, such as phasing of projects, strategic funds management, cost schedules, and delivera- bles. GRANTS CREW LEADER, TEXAS HURRICANE HARVEY, DISASTER 4332 -TX, FEMA REGION VI, AUS- TIN, TEXAS, AUGUST 2017 — JULY 2018 Sandra worked directly with Regional Management as Lead Project Officer in developing HMGP standard operation procedures. She worked with the Management Coordinator to develop training for local hires, and guided, mentored, and trained individual project officers. J II114 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °y Senior Project Manager, GrantWorks, Inc., Austin, Texas, November 2019 — Present Grants Crew/Task Force Leader/Group Supervisor Support, FEMA, Austin, Texas, August 2018 — November 2019 Grants Crew Leader, Texas Hurricane Harvey (DR -4332 -TX), FEMA, Austin, Texas, August 2017 — July 2018 Grants Specialist/Crew Leader/CORE, Louisiana Hurricane Katrina (DR -1603 -LA), Louisiana Office of Community Development Disaster Recovery Unit, Baton Rouge, Louisiana, June 2016 — June 2017 Task Force Leader/Grants Specialist/Crew Leader/Reservist (DR -4099 -NM), FEMA, State Emergency Management Offices, Santa Fe, New Mexico, January 2016 — May 2016 Grants Crew Lead/Reservist, New Jersey Severe Storm (DR -4048 -NJ), FEMA, SRO Forest Hills, New York, March 2015 — January 2016 PAGE 54 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. AsaHazard Mitigation Project Managervvhh2O+yearsofexperi ence,Rache|/\ndrevvsuseshercivi|engineeringbackonoundto manage large-scale elevation/reconstruction housing projects. She distributes, collects, organizes, and maintains program applicant in - client, and contractor. Rachel provides project planning and scoping, PROJECT MANAGEMENT financial project tracking and management, and project staffcoor EXPERIENCE dination. Rachel has a strong record of achieving results through tiveorganizational, planning, and strong communication skills inboth oral and written forms. She uses her collaborative skills towork with technical staff, elected officials, and communities. PROJECT MANAGER, GRANTVVORKS,UNC.,AUSTIN, TEXAS, FEBRUARY 2022 -PRESENT Rachel collaborates with her team daily tomanage and coordinate multiple elevation and reconstruction projects. She tracks techni- cal andfinancia|e|evationpr jectrequirennentstoconnp|yvviththe T[}EMand FEMA regulations bvpreparing financial and quarterly status reports. Rachel collects, distributes, organizes, and maintains program applicant information. She interacts with contractors, offi- cia|s,and homeowners regularly and pays close attention tocost-ef- fectiveness,environmenta|comp|iance,andprogramru|esata|| levels of implementation. She is also responsible for applicant, client, and contractor communication, project p|anningandscoping,finan- cia|pr jecttrackingandnnanagennent,andpr jectstaffcoordination. NATURAL HAZARD MUTUGATUONSPECIALIST, H20 PARTNERS, lMC.,AUSTIN, TEXAS, JULY 2013 - FEBRUARY 2022 Rachel assisted local jurisdictions with HMGPcompliance. She conducted kickoff, interim, and closeout meetings for construction projects. She also performed field inspections and site visits for engi- neering projects and wrote grant applications for FEMA hazard miti- gation and Hazard Mitigation Action Plans (HMAP). Rachel provided itigationandHazardMitigation/\ctionP|ans(HM/\P).Rache|provided guidance and technical assistance related toflood mitigation and the National Flood Insurance Program /MF|F1,developed presentations, and presented them at workshops and public meetings. GnantWoda.|nc BS, Civil Engineering/Water Resource Engineering, University of Texas atAustin, Austin, Texas, 18B8 BA, Spanish, University ofTexas at Austin, Austin, Texas, 1888 ^ Expertise incivil and water resource engineering ^ Fluent inSpanish ^ Registered Professional Engineer, Civil Engineering, State of Texas, Texas Board of Professional Engineers, License No. 1O4G37 ^ On -Site Sewage Facilities Designated Representative, Texas Commission on Environmental Quality, Certification No. OS0022gS0 ^ Certified Floodplain Manager (CFK8).Certification No. 1155-07N. Texas Floodplain Management Association ^ Member, Texas Floodplain Management Association ^ Member, Chi Epsilon Civil Engineering Honor Society s*4mTwuIRKS, III I PROPRIETARY &cumI-|oemT|4I xTTAo-II-1:�esumesuI-xevpe*summe1 Ip4se 5s NATIONAL FLOOD INSURANCE PROGRAM FIELD REPRESENTATIVE, TEXAS WATER DEVELOPMENT BOARD, AUSTIN, TEXAS, JANUARY" 2007 — DECEMBER 2012 In this position, Rachel provided technical assistance for the National Flood Insurance Program. She provided compliance advice to local residents and government officials and "IqJ communicated insurance and engineering requirements of the National Flood Insurance Pro- gram. Rachel conducted audits of regulatory programs involving floodplain inspections, reviewed technical permitting documentation, and delivered technical training and outreach assistance to local floodplain management, elected officials, and resident. She also performed written and verbal outreach in Spanish-speaking regions regarding flood risks. NONPOINT-SOURCE POLLUTION COORDINATOR, LOWER COLORADO RIVER AUTHORITY", AUSTIN, TEXAS, JULY" 2002 — JANUARY" 2007 As a Nonpoint-Source Pollution Coordinator, Rachel led meetings for cities and stakeholders of LCRA Watershed Management Ordinance compliance. She conducted inspections and reviewed plans and permit applications to verify compliance with nonpoint-source pollution control requirements. Rachel investigated pollution complaints per the Ordinance, produced technical and non-technical reports, and created educational materials on nonpoint-source pollution permitting and related issues. She also man- aged lake -wide lowering per the U.S. Army Corps of Engineers Permit. PROJECT STAFF I, COOK -JOYCE, INC., AUSTIN, TEXAS, AUGUST 1999 — JULY" 2002 Rachel performed Phase I Environmental Site Assessments for industrial/commercial clients. She man- aged environmental regulation reviews on hazardous industrial solid waste management sites. She also provided on-site consulting services for environmental closure, remediation projects involving under- ground petroleum storage tank removals, well plugging and abandoning activities, contaminated soil management, and the construction of a holding pond. Rachel conducted semi-annual groundwater moni- toring evaluations and assessed corrective actions involving two hazardous waste landfills. ENGINEERING TECHNICIAN, LOO IS & MOORE, AUSTIN, TEXAS, MAY 1997 — AUGUST 1998 Rachel performed data collection for Austin's urban watershed hydrology projects. She assessed flood- plain residences' property value and structural information and evaluated flood control options for the City of Austin Onion Creek Flood Control Project. J II14 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Project Manager, GrantWorks, Inc., Austin, Texas, February 2022 — Present Natural Hazard Mitigation Specialist, H2O Partners, Inc., Austin, Texas, July 2013 — February 2022 National Flood Insurance Program Field Representative, Texas Water Development Board, Austin, Texas, January 2007 — December 2012 Nonpoint-Source Pollution Coordinator, Lower Colorado River Authority, Austin, Texas, July 2002 — January 2007 Project Staff I, Cook -Joyce, Inc., Austin, Texas, August 1999 — July 2002 Engineering Technician, Loomis & Moore, Austin, Texas, May 1997— August 1998 PAGE 56 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Since 2OOE\Maria Bmdiahas gained extensive experience inavari- ety offedena|andstategnantpn)gnanns,specKica|k/onesoMeredbv the Federal Emergency Management Agency /FEM4jand the Texas Department ofEmergency Management (TDEM). She has submitted applications that were successful in receiving funding from the Haz- ard Mitigation Grant Program (HMGP). |naddition to preparing the applications, Maria was responsible for project implementation, man- agement,reporting, and closeout. She managed Public Assistance /FV\ projects for several declared disasters. Maria has experience working inFEMA:sGrants Portal aswell asTDEM'sGrants Manage- ment making a difference in the lives of others. PROJIEC 11 MANAGER, GRAIN 11 WORKS, UINC.,CORPUS, CHRIS 11 U, 11 IEXAS,APIRU11 2024 .-PRESEIN 11 Maria develops applications for and administers FEMA Hazard Mitigation Assistance /HM4jfunds awarded toapplicants bv coordinating multiple types ofprojects at various stages of implementation. She provides financial and technical project management, including review ofcontracts, contractor pay estimates, progress reports, change orders, and contract amendments along with technical assistance regarding program rules, policies, and procedures. S 11 RAII IEGUC PILAININUING MANAGER, POR 11 OF CORPUS CHRIS 11 11 AU 11 11 IORU11 Y, CORPUS C11 IRUS 11 U,11 IEXAS,11:::::EBRUARY 2022 Maria led the strategic projects functional an*awithin the Planning Department, which included strategic project initiationsandcoordi nation. Maria researched and analyzed studies concerning trends and programs for Port development. She was also responsible for ini- tiating phaseoneofthePont'senterpriseassetmanagementsystem, aswell asgrant development and compliance. Maria supervised two employees. GRANT ADMINISTRATOR, NUECES COUNTY, CORPUS CHRISTI, TEXAS, OCTOBER 2018 -APRIL 2022 |n2O18,Maria was appointed bythe County Commissioners Court as the Grants Administrator. During this time, she was responsible for all contracts from federal and state granting agencies. Duties included application development, performance and financial report- ing,comp|iancereviews,andproject closeout. She supervised one employee. GnantWoda.|nc MBA, Business Administration, University ofIncarnate Word, San Antonio, Texas 2013 BB4.Buyineyy4dminiyt/adon. University ofIncarnate Word, San Antonio, Texas, 2O1O ^ Application Development ^ Project Planning ^ Grant Compliance ^ Public Presentations ^ Certificate in Asset Management, Institute ofAsset Management, Bristol, England, 2023 ^ Certificate inLocal Government Procedures, Texas Department ofTransportation, Austin, Texas, 2022 ^ Management Incubator, Rice Business Executive Education, Houston, Texas, 2O2O ^ Member, Project Management Institute, 2024 s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IResumesuFxevpe*summeI Ip4se 57 GRANT WRIUTIE R/COORDUNATOR, NU ECES COUNTY, CORPUS 0 IMSTi TEXAS, 2009 2018 As the Grant Writer/Coordinator from 2009-2018, Maria wrote grant proposals and assisted in the implementation of awarded projects, ensuring that all projects were delivered on time, within scope, and budget. OIFIFIICE IMAINAGER, INU ECES COUNTY, CORPUS C1HRIISTII, TEXAS 1998 2009 1141 During Maria's tenure as Office Manager from 1998-2009 in the Sheriff's Office, she supervised six employees in the areas of accounts payable, personnel, timekeeping, and auditing. She assisted in the preparation of the annual departmental budget and prepared documents, agenda items, and presenta- tions for the Commissioners Court. J II114 II' II O r( II` II JEII''411 ff II r II 111,17,J`1 II °°y Project Manager, GrantWorks, Inc., Corpus Christi, Texas, April 2024 — Present Strategic Planning Manager, Port of Corpus Christi, Texas, February 2022 — March 2024 Grant Administrator, Nueces County, Corpus Christi, Texas, October 2018 — January 2022 Grant Writer/Coordinator, Nueces County, Corpus Christi, Texas, 2009 — 2018 Office Manager, Nueces County, Corpus Christi, Texas, 1998 — 2009 PAGE 58 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. joined GnantWorks'Community Development TeamasaP jmct Man- ager in April anagerin/\pri| 2021 and transferred tothe FEMA Services Team in May 2O22.Hehas managed over $55million inprojects, fundedthrough various agencies, including FEMA,the Texas General (GLO) and the Texas Department of Agriculture (TDA). Ae|i coordinates teams and balances multiple objectives including ' tracking and balancing budgets and invoices, reviewing engineering designs, assisting indeveloping bid packages, and monitoring over- all 11--�AZAIRID W 11 UGAII 10IN PILAININEIR,GIRAIN11 WORKS, UINC.,AUS 11 U11% MS, City and Regional Planning, Pratt Institute, Brooklyn, New York, ��XAS��������_�������� , 2021 Ae|i's responsibilities include developing hazard mitigation plan e|e- MS, Sustainable Environmental nnents,including jurisdictional profiles, hazard risk assessments, and Systems, Pratt Institute Brooklyn, mitigation action strategies. He works with representatives from pap New York, 2017 ticipatingjurisdictions toidentify hazards that may affect them and BA, School ofArts and determine each hazard's probability, extent, vulnerability, location, Humanities, University of Maryland, College Park, Maryland, and impact. As part of the planning process, /\e|i organizes planning 2003 team meetings and facilitates public hearings toallow residents to contribute tOthe plan. PIROJIEC 11 IMAINAGER, GIRAIN 11 WORKS, IINC., AUS 11 I� IN, 11 IEXAS, AIPIR lI L. - Data analysis and visualization _ 2021 ������� ^ General and poy�d�ay&e/ planning Ae|i coordinated and managed multiple complex infrastructure . Extreme weather adaptation/ projects at various stages of implementation, building relationships mitigation with local and state government officials, aswell asmembers ofthe . Grant implementation and public. He worked closely with multiple stakeholders and partners management to achieve outcomes beneficial to Texas communities and residents, Partners in this process include municipal and county clients, project 111i Mae ml'. engineers, construction contractors, and state agencies. /\e|i manag- 11 esthe financial aspects ofseveral projects atonce'indudinQre«ie«« ^ Certified Administrator, Texas Community Development Block of contract pay applications and professional service invoices, main- Grants, Texas Department of taining ledgers, and tracking budgets. Healso communicates with Agriculture, 2021 multiple stakeholders through memos, emai|s,formal letters, phone calls, meetings, and public presentations. s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo-IMI::::mT1-1:�esumesuI-xevpe*sum1'4e1 Ip4se 59 PLANNING FELLOW, PRATT CENTER ICOR COMMUNITY DEVELOPMENT, BROOKLYN, INEW YORK, SEPTEMBER 2019 JUNE 2020 Aeli conducted research and supported advocacy around Center priorities, including innovative value capture mechanisms, environmental justice indicators, associated visual- ization, and racial equity indicators in the context of gentrification and displacement PLANNING PRESERVATION FELLOW, MUNICIPAL ART SOCIETY OF NEW YORK, BROOKLYN, 141 NEW YORK, APRIL 2019 — AUGUST 2019 Aeli researched and contributed to advocacy and testimony around multiple rezoning areas (i.e., Bush - wick, Riker's Island, East Side Coastal Resilience). He contributed to case studies, reporting, and visual- ization related to the Fight for Light campaign. ADJUNCT LECTURER, BROOKLYN COLLEGE — CITY UNIVERSITY OF NEW YORK, BROOKLYN, NEW YORK, JANUARY 2017 — JUNE 2017 Aeli planned and taught undergraduate course in the Department of Health and Nutrition Sciences. He provided instruction while encouraging the development of professional skills among students through innovative assignments and in -class exercises. ff II AIIII'4IIII'4G All'4II) ` IIIiiII VIICIIii Graduate Trustee, Pratt Institute Board of Trustees, Brooklyn, New York, August 2019 — August 2020 Executive Board Member, Farm School NYC, New York, New York, January 2011 — March 2016 Superstorm Sandy Relief, Red Hook Initiative, Brooklyn, New York, October 2012 — March 2013 Leadership New York XX Fellow, CORO Leadership New York, New York, New York, September 2008 — August 2009 AmeriCorps Member, Avodah, Brooklyn, New York, August 2004 — August 2005 J II114 II' II O r( II` IIJ II''411 ff II r II 111,17,J`1 II °°y Hazard Mitigation Planner, GrantWorks, Inc., Austin, Texas, May 2022 — Present Community Development Project Manager, GrantWorks Inc., Austin, Texas, April 2021 — May 2022 Planning Fellow, Pratt Center for Community Development, Brooklyn, New York, September 2019 — June 2020 Planning and Preservation Fellow, Municipal Art Society of New York, New York, New York, April 2019 — August 2019 Adjunct Lecturer, Brooklyn College — City University of New York, Brooklyn, New York, January 2017 — June 2017 Graduate Policy Fellow, NYC Councilmember Brad Lander, Brooklyn, New York, April 2016 — August 2016 Organic Recycling Outreach Specialist, Lower East Side Ecology Center, New York, New York, Febru- ary 2015 — June 2015 Project Manager, Wiser Management Consulting, New York, New York, February 2014 — June 2014 Multiple Leadership Positions, Center for Court Innovation, New York, New York, August 2004 — May 2012 PAGE 60 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTwORKS, INC. Natalie Johnson joined GnantVVorksvvith five years of planning expe- rience at TIDEM, where she served as a liaison between local jurisdic- tions and FEMA, provided hazard mitigation planning expertise, and facilitated the FEMA approval process for Local Hazard Mitigation 11--�AZAIRID W 11 UGAII UOIN PILAININIER, GRAIN 11 WORKS, UINC.,AUS 11 UIN, 11 IEXASJANUARY 2022_PRIESIEN 11 GrantWorks, Inc. Natalie's primary responsibilities include developing hazard miti- gation plan elements, including jurisdictional profiles, hazard risk higatk)np|ane|enlents,indudingjuhsdictk)na|prof|es,hazan1hsk assessments, and mitigation action strategies. She works with repre- sentatives from participating jurisdictions to identify hazards that may affect them and determine each hazard's probability, extent, vu|ner abi|ity,|ocation,andimpact./\spartofthep|anningprocess,Mata|ie organizes planning team meetings and facilitates public hearings to allow residents to contribute to the plan. IM11 UGAII UOIN PILAININEIRUUCOIN 11 IRAC 11 OR, 11 IEXASDUVUSUO11,4OF EIMIER(.31ENCY MANAK1EIMIEN11 AUS 11 UIN, 11 IEXAS,OC11 0 IB IE IR 2 01.7- JUJINIE 2019 Natalie transitioned from a contracted to a full-time permanent po- sition in October 2017. She served as the Regional Planning Repre- sentative for TDEM Regions 2and 6onthe State Hazard Mitigation Advisory Committee. Natalie was responsible for hazard mitigation planning, including reviewing and meeting FEMA requirements. She also helped revise the State Hazard Mitigation Plan, including format- ting, meeting FEMA requirements, and writing the Hurricane Harvey Annex. Natalie coordinated with other agencies and stakeholders for state and local plan updates in this position. She liaised with staff, government agencies, community organizations, and the public to explain and provide technical assistance on mitigation program spe- cifics and requirements. Other responsibilities included: 0- Technical writing, editing, and formatting. 0- Supporting and collaborating inthe planning, development, ana| ysis, documentation, and implementation of mitigation planning projects. lo, Making recommendations and coordinating activities to produce amore effective program. Bi- Facilitating the TDEM G-318 Hazard Mitigation Planning Work- shop. o- Calculating monthly performance measure statistics. M8`Geoog�a|Reyoun�'and Environmenta|Studies, Texas State University, San Marcos, Texas, 2019 BS, Resource and Environmental Studies, Texas State University, San Marcos, Texas, 2O1G AA, Geography, Austin Community College, Austin, Texas, 2013 ^ Expertise inadhering 0ostrict project deadlines, facilitating multi -jurisdictional planning processes, and conducting stakeholder outreach s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAoTI -IRIEsumesuFxevpe*summeI Ip4se 61 Participating in workshops, conventions, training sessions, and public awareness activities and seminars to enhance knowledge of mitigation issues. Studying and analyzing operations and problems, preparing reports of findings, and preparing justification for procedural or policy change. Helping to develop policy and procedure manuals, templates, and other guidance docu- ments. Identifying gaps in resources and recommending improvements. MITIGATION PLANNER ll CONTRACTOR, TEXAS DIVISION OF EMERGENCY MANAGEMENT, AUSTIN, TEXAS, OCTOBER 20117 JUINIE 2019 Within three months of beginning her internship with the Mitigation Planning Section, TDEM offered Natalie a Mitigation Planner, which she accepted. Natalie was responsible for hazard mitigation planning, including reviewing and meeting FEMA requirements. She helped revise the State Hazard Mitigation Plan, including formatting, meeting FEMA requirements, and writing the Hurricane Harvey Annex. Na- talie coordinated with other agencies and stakeholders for state and local plan updates. She served as a liaison to staff, government agencies, community organizations, and the public to explain and provide technical assistance on preparedness and mitigation program specifics and requirements. Other respon- sibilities included: Technical writing, editing, and formatting. Supporting and collaborating in the planning, development, analysis, documentation, and implemen- tation of mitigation planning projects. Recommending and coordinating activities to produce a more effective program. Facilitating the TDEM G-318 Hazard Mitigation Planning Workshop. Calculating monthly performance measure statistics. Participating in workshops, conventions, training sessions, and public awareness activities and semi- nars to enhance knowledge of mitigation issues. Assist in developing policy and procedure manuals, templates, and other guidance documents. Identify gaps in resources and recommend improvements. J II14 II' II O r( II` IIJ II''411 ff II r II 111,13j"1 II °°y Hazard Mitigation Planner, GrantWorks, Inc. Austin, Texas, January 2022 — Present Mitigation Planner II, Texas Division of Emergency Management, Austin, Texas, June 2019 — January 2022 Mitigation Planner II Contractor, Texas Division of Emergency Management, Austin, Texas, October 2017 — June 2019 Mitigation Intern, Texas Division of Emergency Management, Austin, Texas, August 2017 — October 2017 Substitute Teacher, Texas School of the Blind and Visually Impaired, Austin, Texas, March 2016 — March 2017 Realtor/Office Assistant, Welcome Home Leasing, Austin, Texas 2008 — 2016 PAGE 62 1 AI IACHMEN 11 - RESUMES OF KEY PERSONNEL PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 0- Certificate of Liability Insurance 0- Statement ofConflicts ofInterest 0- System for Award Management CS4K4 Search Results 0- Form CIQ: Conflict of Interest Questionnaire 0- Certification Regarding Lobbying 0- Disclosure Regarding Lobbying Form 0- Form 1295: Certificate of Interested Parties sexwTwueKs,|wc. I PROPRIETARY &CONFIDENTIAL A rIAC*msmTz-esQu|esoFoemsIpxssas PAGE 64 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. 'e�'ldi' e CERTIFICATE O LIABILITY INSURANCE F77'05MMr�aDmYY"' 1111if161202:3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF (INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) midst have. ADDITIONAL INSURED provisions or be endorsed. If'SUBROGATION IS WAIVED, Subject to the terms and conditions of the poliicy„ certain policies may require an endorsement. A statement on, this Certificate does not confer rights to the certificate holder in lieu of Such endorsement(s). (PRODUCER CONTACT Ben GIIIIIuan NAME:: Galloway Insurance Agency PHIORE(5112,}i' -2'9'88 (512)756.7'08 APG hie. x9 . ABC. Noy PO Box 8, ADDR.Ess: ben,@gelllcvnayinsLNeance.ccn'I 131....0 S Water UNSUREl S AFFORDING COVERAGE. NAIC'. # Burnet TX 78611 UNSUIRER A: Sentinel Insurance Company, LTD 11000 IINSURED... IIRSIURER .' Mercury insurance... 29394 GrantWWcrks, Inc Nenhlandl II Property (LLC INSURER C, Travelers Property Casualty Company cfArnerica 25574 2201 Northland Drive INSURER D H'artf'ord' 00914 INSURER. E:: Tw In. City Fire Insurance Company 29455 Austin TX 78,756 INSURER F: COVERAGES CERTIFICATE NUMBER:. 23-24 Master Cert REVISION NUMBER: THUS IS lO CLF'?"FIF'Y rHA'I" TI -IE. POLNCIIES OF' INSURANCE LISTED LEIL0I100 HAVE BEEN ISSUED "L"O 1 HE INSURED NAME"L"D A30VE Foo rp E POLUC,Y PERIOD WDIOATED t'- 07WITHSTAt'-ICDING ANY R'EC]UUIIRE.MENT, TERM OR C"CJNDITit:04 OF ANN CONTRACT OR OTHER DCX{ UMENT WITH PE+SIPEC'T'ro WHICH THIS CIERTIRICATE MAY 9E. ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESOROED HEREN IS SUBJECT TO AU -THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH FCX,ICLES LIMIT'S SHOVvN MAY HAVE BEEN RIFIC'UC.EG,7... BY PAIC) C,I.,AIMS.. LTR TYPE OF INSURANCE NSID y POLICY NUMBER TMIAMCUDNYYY ., MMIODIYYY'Y LIMIA5 'x',,, COMIhpERCLA.LGENER.ALLUABILYTY........ EACH 0CaCURRENC'E s.. 1,000,000. 17xOCCJLUR 1,000,000 AN$,MADE PREMISES Waocc'rrwce'' S NdU:[r EIxF> pAUr rrmie rxsrsaory 5 10,000 A Y Y 65SBAAG2770 0512212023 0512212024 PERSONALS ADV INJURY s 1,000,000' CsE:N'k AGi,RE'C'. ATELVAM IT' A.PP, I E:S F'ER: GENERAL AGGREGATE : : 2000000.. ` « PO ICY F—] �c F—] LO.r "RODUCT8 CIOMPrOPAGr; s 2,'000 000 $ OTHER : AUTOMOBILE LIABILITY C MI SUrgGL°":u..UNJ'rr �E 1,000,000 Ea aaCC1�4Ie 111 ECIDII:Y INJURY (Peril rwnl ANY'A€JTD r; SCHEDIULE:D Y Y IBA4200000054113�' 05)22f2023� 05J22I2024 R0DII.YINIURYIPer,ur.Airleertl ; r ',, AUTOS OINLY AU"('IDS PR7P'F,RT'YIDA.MAGE S HIRED NON-010,1NED '''... AU" 08 01N1Y AUTC0 ONLY Per'VacMde! UMBRELLA UAB X OCCUR L''�AC'.'CH OC,CUlRRIENCE 5 10,0001,000 C X,, EXCESS LIRE CLAIMS -MADE Y Y EX-7WW9169116.23-NF 05122(2023 0512212'024 ArGGRcoATE T 10,000,000 '''... DED RETENTION N 0:00 $ WORKERS COMPEN'SAALON.... I PEIL D'I hI AIND EMPLOYERS" LIABILITY $TATUTE ER Y ° N D AN'YPROFRPETCyRfh'FRLILIDED%:EG:41T'IwiE IN fA Y G55'kEWEAS5FIW2 015J22 023 O5(22d2'024 EL &iJ14C'14IkGCItPE4tG'P' S 1,000,000 of n c tory lin BDra Lxu,u UDED"r 1,000,000 pMerturTalartY Un RHI( F r DrS£w"aE FA EMPL4DYEFI S 11 yes, dest'.Vux Iurder 1,cOO,cOO... DF; "IC:R IP"rrON OF 0 7, R A,T'I ON I I�Irnn+' D@,SFASE - P CALK y NUMMI �. r1l. Crime E 65KBO358789-23' 0 P0112023 01101/2'024 llicy Lirmpt 2,000,000 !DESCRIPTION OF OPERATIONS f (LOCATIONS I VEHICLES pACORD 9Q I,. AtlYJilSlonnl Ra4oeuntrkN SC4hd3wI4., mAy by IA0c6Smd M mmem NP6tiCm I& eogv4ertap Cyber: Insurer: Axis Ins. Co.. (NAIL #37273) - Poi #CYB107429 R'2 - Policy Period: &6U2022 to SU612023 -Aggregate Litnut:$3,000,000 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE tiWILL.. BE DELIVERED IN For Bill Purposes Only ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESE:NITATIVE: .... ra 1986.2015 ACORD CORPORATION. All fights, reserved. ACORD 25 (2016103) The ACORD (name and Pogo are registered marks of ACORD GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEIV 1 2 - REQUIRED FORMS I PAGE 65 PAGE 66 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. GrantWorks has identified no potential and/or conflicts regarding the company or employees. May 6, 2024 Authorized Signature Date Bruce J. Spitzengel, President Print Name &Tltle s*4mTwuIRKS, INC. I PROPRIETARY &cumI-|oemT|4I xTTAo12-IRI::sX/|IRIaD Fo1RImaIPAGE 67 PAGE 68 1 AI IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. ILSAM.Gov- Entity Information Search Results i rotai mnmi�% Fitter by: KeyweW (FXACTl stMU5 GRANTWORKS, IINC. W Ac t4y,, RcZJMadQn Unique Entity ID: U29NMVF8SC�08 CAGE/NCAGE:5JH22 Apr �4, 20�14 04�39!5a PM GNI T Physical Address., 2201 NORTHLAND DR AUSTIN, t'X 78756 USA Expiration Date: Sep 13, 2,024 Purpose of Registration., All AWMAS FE?/ GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 REQUIRED FORMS I PAGE 69 ASAM.Gmr Entity Information Search Results i ToW klezukz Fitter by: Keywwd �EXACT) Status "Brucespit,engel" Active,hiidIv� GRANTWORKS, IHC. 0 A1,14YO, Regl�,Vlatjkln Unique Entity IDUZ9N1vIVF8SGD8 CAGEYNCAGE: 5JH22 Apr 24, 2024 04:38:04 PM GM r physical Ad dress: 2201 NORTHLAND DR ALISTIN, IX 787561 USA Expiration Date - Sep 13, 20,74 Puirpose of Registration-, Alt Awards, PAGE 70 1 ATTACHMENT 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Ill Doing Business as Division Name Division Number GRANTWORKS INC Grantworks (blank) Congressional District State / Country of Incorporation URL Texas 37 Texas / United States http://www.grantworks.net Registration Dates Activation Date Submission Date Initial Registration Date Sep 18, 2023 Sep 14, 2023 Jun 16, 2009 Entity Dates Entity Start Date Fiscal Year End Close Date Sep 16, 1979 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions. Active Exclusions Records? No I authorize my entity's non -sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Entity Type Organization Factors Corporate Entity (Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization Sep 18, 1013 07:45:43 PM GMT https sam.go, ennndUZ9NMVF8SGUb eUata?stataa=nar11 Pagel oft CIRAIV'TWOIRKS, INC. I PROPRIETARY & COIV'IFIDI: NTIAI... AT FACI 12 RI::::G JIRI::::1.) F::01RIMS I PACE- 71 Last, pr owl br CECELL4 JOHNSON on S'ep 14, 2023 at 09:543M GA4NTWOPJ S, INC Socio -Economic Types Dollars Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA -certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pagesduringregistration. Counties �IIIIIIIIIIIIIIIIIIII����������, (blank) Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 5JH22 gppgpppppflNNNNryry �II �� �����IIIIIIIIIIIIIIIIII�IIIIIIIIIIIIII��������� Electronic Business 9. 2201 Northland Drive Cecelia Johnson, Sr Vice President Austin, Texas 78756 United States Bruce Spitzengel, President 2201 Northland Drive Austin, Texas 78756 United States Government Business 2201 Northland Drive Bruce Spitzengel, President Austin, Texas 78756 United States ERIC HARTZELL, Executive VP 2201 Northland Drive Austin, Texas 78756 United States Past Performance 2201 Northland Drive Cecelia Johnson, Sr Vice President Austin, Texas 78756 United States Bruce Spitzengel, President 2201 Northland Drive Austin, Texas 78756 United States NAICS Codes Primary NAICS Codes Yes 541611 Yes, this entity appears in the disaster response registry Bonding Levels Dollars (blank) (blank) States Counties Any (blank) Sep 18, 2023 07:45:43 PAI GAIT hrps mgrn /ennn'[,79NM71F8S(;D8/eor.D r stams�rull PAGE 72 1 AT FACI 11\4 ::N 1 2 R1:::: IJ1R1:::: 7 F=ORIWIS NAICS Title Administrative Management And General Management Consulting Services Metropolitan Statistical Areas (blank) Page 2 of 2 PROPRIETARY & CON1-11DIENTIAI... I GRANTWVORKS, INC. dill, CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. .1J Name of vendor who has a business relationship with local governmental entity. N/A z ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. N/A Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes E-1 No -5j Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.00 )(2)(B), excluding gifts described in Section 176.003(a-1). y , May 6, 2024 "Signature of nd rdding qydsinesdwith the governmental entity Date Form provided by Texas Ethics Commission www. ethics. state. tx.us Revised 1/1/2021 lIN AIV' I VVUNNZ), IIV'4.. 1 r'YfU r'Yf 1r IAN & l -UI I--IUrIV' I IFA L. Al 1Al-I IIVIrIV I A ..... KrUUINrLI rUKIVK; I r!-4l.aC /.5 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.Iegis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12 -month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12 -month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www. ethics. state. tx.us Revised 1/1/2021 PAGE 74 1 Al IACHMEN 1 2 - REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Certification Regarding Lobbying (To be submitted with each bid or offer exceeding $100,000) The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). The Contractor, GrantWorks Inc. , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply tp this certification and disclosure, if any. Signature of Contrac16s Authorized Official Bruce J. Spitzengel, President Printed Name and Title of Contractor's Authorized Official May 6, 2024 Date GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 - REQUIRED FORMS I PAGE 75 PAGE 76 1 Al IACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure) Type of Federal Action: Status of Federal Action: Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award d. loan e. loan guarantee f. loan insurance Name and Address of Reporting Entity: If Reporting Entity in No. 4 is Subawardee, Enter Prime Subawardee Name and Address of Prime: Tier , if Known: Congressional District, if known: Congressional District, if known: Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including (if individual, last name, first name, Ml): address if different from No. 10a) (last name, first name, Ml): 11. Information requested through this form is ' l„ authorized by title 31 U.S.C. section 1352. This Signature" disclosure of lobbying activities is a material representation of fact upon which reliance was placed Print Name: Bruce J. Spitzengel by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 Title: President U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required May 6, 2024 Telephone No.: (512) 420-0303 Date: Y disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Federal Use Only Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 - REQUIRED FORMS I PAGE 77 INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. III Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence N#41 the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (I FB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., "RFP -DE -90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503 (1a) he cotnplc(cd 1)1 ;ave , ardcd � cndor) CERTIFICATE OF INTERESTED PARTIES FORM 12915 01FIFICEUSEONLY Complipte Nos. 1 - 4 and 6 if there ,Are, interestrad pates. Complete Nos 1, 2, 3, 5, 'and 16 if there are no interested parties. 'I Narn e, of Iounsiniess entity fiti ng forrn, andl the cily, state and caltin try of thie busli nves s. einfity's ptare-of business. 2 Name Dfgovernme,ntal entity a,r state agency that is a, pairty to the co,ntract for which the form is being file,d. t t ko1*i,denqif.y the conitr3ct, 3 Prov ild e the ildlenti ficatian n urnber usedl by the govern men la I en ti ty or state, a glen c;y 0 andl provicle, a descriptlion of the services, goods, or other property to be piravid,ed econtract. 0 &IX xg 4 ( City, State, Country w �Kafixre of [niterestfolaeGlk a(pipfiGablie)i Name, of Interested Party (plaze of business• Controlling Intermediary sk 5, Cheolk only il'theireInherested'Party. El UNS4 ORNDEC11 FI&I N ply hairs as and my dzle of b,)Ih is My addr (sireet) jclttr (slate) 6,zup codoe") )country"r d nder penafty of pe -P) that rhe knegoing s tame and correct. Executed un CoLvrtv. State of On the. clay d, 2D AMDnth,li (year) 3gnalure. & authorizedago--ml rad contrarfiRg buslness entry (lea arank) ADD ADDITIONAL PAGES AS NECESSARY Form pfr-,Mded by Texas Edik-s Cownisslan waweth,,L- slate.tx us Rewlsed 111221'20f,7 GRANTWORKS, INC. I PROPRIETARY & CONFIDENTIAL AI IACHMEN 1 2 REQUIRED FORMS I PAGE 79 PAGE 80 1 A I I ACHMEN 1 2 REQUIRED FORMS PROPRIETARY & CONFIDENTIAL I GRANTWORKS, INC. TO: Mayor, Mayor Pro -Tem and City Council Robert Vine, Interim City Manager FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of RT Fitness LLC for a zoning change from an Office District (0) to a General Retail District (GR) in the Felts, Fort & Varner Addition, Block 3, Lot 3, LCAD 11342 located at 950 E Austin. MTG. DATE: December 9, 2024 BACKGROUND: On Monday, December 2, 2024, the City of Paris Planning & Zoning Commission held its regular meeting where the Commission unanimously voted to recommend approval of the item above. Mr. Lyle Edwards of RT Fitness, LLC is requesting a zoning change from an Office District (0) to a General Retail District (GR). The subject property is a 67,256.7 sq. ft (1.544 acres) tract located at 950 E. Austin Street. The gross area of the existing building is 20,056 SF and the current use is an Aerofit Health Club/RT Fitness facility. Applicant was approved for a variance application to the Board of Adjustment on Tuesday, November 5, 2024, for an expansion to add a 2 -story building of 3,750 SF at the rear of the existing facility facing Woodlawn Street. The future land use is guided for Public Land and Institutions; therefore, this rezoning action will be in accordance with the city's comprehensive plan. STATUS OF ISSUE: The issue before the City Council is to determine whether the zoning change request will negatively impact the health, safety and welfare of the neighborhood. The application for the zoning change is because the current use as an Aerofit Health Club/RT fitness/Gym facility classified as Recreational Facility (Private) is allowed as a Specific Use Permit (SUP) under Office District (0) according to the Zoning Ordinance - Use of Land and Buildings Sub Section 8-102 Special Use Table. The applicant is requesting a rezoning to General Retail District (GR) for the fitness/Gym facility as a permitted use, hence compatible use with the General Retail District (GR). The zoning change request, if approved, would be appropriate for the use without Specific Use Permit (SUP). All improvements to the lot shall conform to the standards required by the City of Paris. Page 1 of 2 ANALYSIS„ • The land to the North is zoned General Retail District and Commercial and it is guided for Public Land and Institutions (PLI) and currently developed as medical offices: Northeast Texas Ear, Nose & Throat Center, Tijerina Urology Clinic. • The land directly to the South is zoned Neighborhood Service District (NS), and Two -Family Dwelling District (217), and is guided for Low Density Residential (LDR) and developed with single-family homes. • The land to the East is zoned Office District (0) and is guided for Low Density Residential (LDR) and is currently developed with medical offices and single-family dwellings. • The land to the West is zoned Two -Family Dwelling District (2F) and is guided for Low Density Residential (LDR) which is currently developed as single-family dwellings. Staff has received one input from the applicant about the zoning change application, however, none from the surrounding property owners of the said facility. In the recent past, Staff has been directed to not initiate zoning changes without the property owner's involvement and approval or at the owner's request. BUDGET: There are no significant budgetary implications due to this rezoning proposal. OPTIONS: 1. Rezone the property from Office District (0) to a General Retail District (GR). 2. Deny the petition. P&Z RECOMMENDATION: P & Z voted 6 (Yes) -0 (Nay) and agreed with staff's recommended approval of the zoning change from Office District (0) to a General Retail District (GR). Page 2 of 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE, BLOCK 3, LOT 3, IN THE FELTS, FORT & VARNER ADDITION, LCAD #11342, LOCATED AT 950 E. AUSTIN ST., FROM AN OFFICE DISTRICT (0) TO A GENERAL RETAIL DISTRICT (GR); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris for Block 3, Lot 3, in the Felts, Fort & Varner Addition, LCAD #11342, located at 950 E. Austin St., from an Office District (0) to a General Retail District (GR); and WHEREAS, on December 2, 2024 following notice and publication as required bylaw, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on December 9, 2024, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to rezone Block 3, Lot 3, in the Felts, Fort & Varner Addition, LCAD #11342, located at 9S0 E. Austin St., from an Office District (0) to a General Retail District (GR). Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 9th day of December, 2024, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Memorand'um Agenda Item No. 14 TO: Mayor, Mayor Pro -Tem and City Council Robert Vine, Interim City Manager FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of the City of Paris for a zoning change from a One -Family Dwelling District No. 1 (SF 1) to a Central Area District (CA) for properties South of Kaufinan Street to Sherman Street between 1St Street and Yd Street. MTG. DATE: December 09, 2024 BACKGROUND: On Monday, December 02, 2024, the City of Paris Planning & Zoning Commission held its regular meeting, where the Commission unanimously voted to recommend approval of the item above. At the Planning and Zoning Commission meeting on Monday, November 4, 2024, the commission was presented with proposed rezoning maps of the Historic District HD -2 District for consideration. Commission members. deliberated on the different viewpoints and opinions from the workshops. After a lengthy discussion about the rezoning of the current One -family District (SF -1) to various district within the Historic District 2 (HD -2), the commission unanimously selected the option Exhibit (1) rezoning map proposal suggested by staff. The option Exhibit (1) map comprises of three (3) rezoning categories. Central Area District (CA), One -Family District (SF2) and Multi -Family Dwelling District (MF -1). This rezoning proposal on the agenda has been divided into three (3) separate items based on each zoning district category. The item above requests that a portion to the north of the Historic District HD -2 be changed from the current One -Family Dwelling District No. 1 (SF I) to a Central Area District (CA) for properties South of Kaufinan Street to Sherman Street between 1 st Street and 3rd Street. STATUS OF ISSUE: The issue before the City Council is to determine whether the zoning change request negatively impacts the health, safety and welfare of the neighborhood. Staff has received four (4) in support and two (2) against from the input forms for the zoning change from property owners within 200 -ft of the subject property. In the recent past, Staff has been directed to not initiate zoning changes without the property owner's involvement and approval or at the owner's request. Page 1 of 4 BUDGET: There are no significant budgetary implications due to this rezoning proposal. OPTIONS: 1. Accept Exhibit 1. Staff's suggested Map. 2. Deny the petition. P& Z RECOMMENDATION: • P & Z voted 6 (Yes) -0 (Nay) and agreed with staff's recommended approval of Exhibit (1) Staff suggested Map that include zoning change from a One -Family Dwelling District No. 1 (SF 1) to a Central Area District (CA) for properties South of Kaufinan Street to Sherman Street between 1 st Street and 3rd Street. Page 2 of 4 Exhibit 1. Staff's suggested Map Page 3 of 4 Page 4 of 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE PROPERTIES SOUTH OF KAUFMAN STREET TO SHERMAN STREET BETWEEN 1ST STREET SE AND 3RD STREET SE FROM A ONE -FAMILY DWELLING DISTRICT NO. 1(SF1) TO A CENTRAL AREA DISTRICT (CA); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to rezone properties south of Kaufman Street to Sherman Street between 1St Steet SE and 3rd Street SE from a One -Family Dwelling District No.1 (SF1) to a Central Area District (CA); and WHEREAS, on December 2, 2024 following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on December 9, 2024, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to rezone properties south of Kaufman Street to Sherman Street between 1St Steet SE and 3rd Street SE from a One -Family Dwelling District No. 1 (SF1) to a Central Area District (CA). Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 9th day of December, 2024, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Memorandum Agenda Item No. 15 TO: Mayor, Mayor Pro -Tem and City Council Robert Vine, Interim City Manager FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of the City of Paris for a zoning change from a One -Family Dwelling District No. 1 (SF 1) to a Multiple -Family Dwelling District No. 1 (MF 1) in the Historic District No. 2 (HD -2) on LCAD parcels 16255, 16421, and 16571 for existing multi- family apartments. MTG. DATE: December 09, 2024 BACKGROUND: On Monday, December 2, 2024, the City of Paris Planning & Zoning Commission held its regular meeting, where the Commission unanimously voted to recommend approval of the item above. At the Planning and Zoning Commission meeting on Monday, November 4, 2024, the commission was presented with proposed rezoning maps of the Historic District HD -2 District for consideration. Commission members deliberated on the different viewpoints and opinions from the workshops. After a lengthy discussion about the rezoning of the current One -family District (SF -1) to various district within the Historic District 2 (HD -2), the commission unanimously selected the option Exhibit (1) rezoning map proposal suggested by staff. The option Exhibit (1) map is comprised of three (3) rezoning categories. Central Area District (CA), One -Family District (SF2) and Multi -Family Dwelling District (MF -1). This rezoning proposal on the agenda has been divided into three (3) separate items based on each zoning district category. The item above is to request for an intermittent location within the Historic District HD -2, a zoning change from a One -Family Dwelling District No. 1 (SF I) to a Multiple - Family Dwelling District No. 1 (MF1) in the Historic District No. 2 (HD -2) on LCAD parcels 16255, 16421, and 16571 for existing multi -family apartments. STATUS OF ISSUE: The issue before the City Council is to determine whether the zoning change request negatively impact the health, safety and welfare of the neighborhood. Staff has received four (4) in support and two (2) against from the input forms for the zoning change from property owners within 200 -ft of the subject property. Page 1 of 3 In the recent past, Staff has been directed to not initiate zoning changes without the property owner's involvement and approval or at the owner's request. BUDGET: There are no significant budgetary implications due to this rezoning proposal. OPTIONS: 1. Accept Exhibit 1. Staff's suggested Map. 2. Deny the petition. P& Z RECOMMENDATION: P & Z voted 6 (Yes) -0 (Nay) and agreed with staff's recommended approval of Exhibit (1) Staff suggested Map that include zoning change from a One -Family Dwelling District No. 1 (SF I) to a Multiple -Family Dwelling District No. 1 (MF I) in the Historic District No. 2 (HD -2) on LCAD parcels 16255, 16421, and 16571 for existing multi -family apartments. Page 2 of 3 Exhibit 1. Staff's suggested Map. Page 3 of 3 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LCAD PARCEL NOS. 16255, 16421, AND 16571 FROM A ONE -FAMILY DWELLING DISTRICT NO. 1 (SF1) TO A MULTIPLE -FAMILY DWELLING DISTRICT NO. 1 (MF1), IN HISTORIC DISTRICT NO.2 (HD -2); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to rezone the following properties in Historic District No. 2 (HD -2) from a One -Family Dwelling District No. 1 (SF1) to a Multiple -Family Dwelling District No. 1 (MF1) to accommodate existing multi -family apartment buildings: 575 S. Main St., LCAD No. 16255 60 W. Washington St., LCAD No. 16421 825 S. Main St., LCAD No. 16571; and WHEREAS, on December 2, 2024 following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on December 9, 2024, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to rezone the following properties in Historic District No. 2 (HD -2) from a One -Family Dwelling District No. 1 (SF1) to a Multiple -Family Dwelling District No. 1 (MF1) to accommodate existing multi -family apartment buildings: 575 S. Main St., LCAD No. 16255 60 W. Washington St., LCAD No. 16421 825 S. Main St., LCAD No. 16571 Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 9th day of December, 2024, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Memorandum Agenda Item No. 16 TO: Mayor, Mayor Pro -Tem and City Council Robert Vine, Interim City Manager FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of the City of Paris for a zoning change from a One -Family Dwelling District No. 1 (SF I) to a One -Family Dwelling District No. 2 (SF2) for all other properties within the Historic District No. 2 (HD -2) South of Sherman Street to Hearne Street between SW I' Street and SE Yd Street including LCAD parcels 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603, and 16604. MTG. DATE: December 09, 2024 BACKGROUND: On Monday, December 2, 2024, the City of Paris Planning & Zoning Commission held its regular meeting, where the Commission unanimously voted to recommend approval of the item above. At the Planning and Zoning Commission meeting on Monday, November 4, 2024, the commission was presented with proposed rezoning maps of the Historic District HD -2 District for consideration. Commission members deliberated on the different viewpoints and opinions from the workshops. After a lengthy discussion about the rezoning of the current One -family District (SF -1) to various district within the Historic District 2 (HD -2), the commission unanimously selected the option Exhibit (1) rezoning map proposal suggested by staff. The option Exhibit (1) map is comprised of three (3) rezoning categories. Central Area District (CA), One -Family District (SF2) and Multi -Family Dwelling District (MF -1). This rezoning proposal on the agenda has been divided into three (3) separate items based on each zoning district category. The item above is to request a portion mainly of the Historic District HD - 2, from a One -Family Dwelling District No. 1 (SF1) to a One -Family Dwelling District No. 2 (SF2) for all other properties within the Historic District No. 2 (HD -2) South of Sherman Street to Hearne Street between SW 1st Street and SE 3rd Street including LCAD parcels 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603, and 16604. STATUS OF ISSUE: The issue before the City Council is to determine whether the zoning change request negatively impacts the health, safety and welfare of the neighborhood. Page 1 of 4 Staff has received four (4) in support and two (2) against from the input forms for the zoning change from property owners within 200 -ft of the subject property. In the recent past, Staff has been directed to not initiate zoning changes without the property owner's involvement and approval or at the owner's request. BUDGET: There are no significant budgetary implications due to this rezoning proposal. OPTIONS: 1. Accept Exhibit 1. Staff's suggested Map. 2. Deny the petition. P& Z RECOMMENDATION: P & Z voted 6 (Yes) -0 (Nay) and agreed with staff's recommended approval of Exhibit (1) Staff suggested Map of a zoning change from a One -Family Dwelling District No. 1 (SF 1) to a One - Family Dwelling District No. 2 (SF2) for all other properties within the Historic District No. 2 (HD -2) South of Sherman Street to Hearne Street between SW 1st Street and SE 3rd Street including LCAD parcels 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603, and 16604. Page 2 of 4 Exhibit 1. Staff's suggested Map Page 3 of 4 Page 4 of 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED TO CHANGE THE ZONING OF MULTIPLE PROPERTIES WITHIN HISTORIC DISTRICT NO. 2 (HD -S) SOUTH OF SHERMAN STREET TO HEARNE STREET AND BETWEEN SW 1ST STREET AND SE 3RD STREET, SAVE AND EXCEPT LCAD PARCEL NOS. 16255,16421, AND 16571, AS WELL AS LCAD PARCEL NOS. 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603, AND 16604, FROM A ONE -FAMILY DWELLING DISTRICT NO. 1 (SF1) TO A ONE -FAMILY DWELLING DISTRICT NO. 2 (S172); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to change the zoning of multiple properties within Historic District No. 2 (HD -2) south of Sherman Street to Hearn Street and between SW 1St Street and SE 3rd Street, save and except LCAD Parcel Nos. 16255, 16421, and 16571, as well as LCAD Parcel Nos. 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592,16595, 16597, 16599,16601,16603, and 16604, from a One -Family Dwelling District No. 1 (SF1) to a One -Family Dwelling District No. 2 (SF2); and WHEREAS, on December 2, 2024 following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on December 9, 2024, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to change the zoning of multiple properties within Historic District No. 2 (HD -2) south of Sherman Street to Hearn Street and between SW 1St Street and SE 3rd Street, save and except LCAD Parcel Nos. 16255, 16421, and 16571, as well as LCAD Parcel Nos. 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592, 16595, 16597, 16599, 16601, 16603, and 16604, from a One -Family Dwelling District No. 1 (SF1) to a One -Family Dwelling District No. 2 (SF2). Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 9th day of December, 2024, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 17 COUNCIL MEMBER AGENDA ITEM REQUEST Please complete this form to have an item placed on the agenda for the Council's consideration. The deadline for requesting an item on an agenda will be the Wednesday before the council meeting takes place. This time is necessary so that staff can research the matter and prepare/review an ordinance, resolution, or other document such as a contract. In order for your fellow Council Members to fully understand your item, have productive discussion, ensure efficient council meetings, and for staff to be able to assist you as completely as possible, it is important that you describe the item with as much detail as possible and include any supporting documentation so that it may be included in the Council's meeting packets. Please return this completed form to the City Manager's office or the City Clerk's office. Council member making request: ❑ Shatara Moore ❑ Mickey Ellis ® Gary Savage ❑ Mihir Pankaj ® Rebecca Norment ❑ Alix Putnam ❑ Rudy Kessel Discuss renam_ and provde direction to staffCt ,,HalAnnex Bui Are additional sheets or supporting materials attached? ❑ Yes ® No I request that this item be placed on the agenda for the: ❑ City Council meeting on this date: 12-9-24 ❑ Sometime in the next 2 meetings ❑ No specific time in mind — just keep it on a list of pending issues Signature:_ s/Gary Savage _ �...� � Date: 1w2 -w3-24 City of Paris Revised 06/2025