Agenda PacketCITY COUNCIL AGENDA
Notice is hereby given that the City Council of the City of Paris shall meet in regular session
at 5:30 p.m. on Monday, January 27, 2025. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be
attending remotely, but the feed will be available for live viewing at
htlps://paristexas.gov/public. The matters to be discussed and acted upon are as follows:
Opening Agenda
1. Call meeting to order.
2. Invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
4. Citizens' forum.
(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any
comments other than referring the matter to a future agenda, to an existing policy, or to a staff person with
specific factual information. Claims against the City, Council Members, or employees, as well as individual
personal appeals are not appropriate for citizens' forum.)
If necessary, the City Council may convene into an Executive Session under Chapter 551 of the Texas
Government Code regarding any item on this agenda.
Consent Agenda
Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from
the Consent Agenda and considered as a separate item.
5. Approve minutes from the meeting of January 13, 2025.
6. Receive reports and/or minutes from the following boards and commissions:
a. Planning & Zoning Commission (12-2-2024)
b. Board of Adjustment (12-3-2024)
c. Paris Public Library Advisory Board (12-4-2024)
d. Main Street Advisory Board (12-10-2024)
e. Historic Preservation Commission (12-11-2024)
f. Love Civic Center Quarterly Report
g. Paris Visitor & Convention Council Quarterly Report
7. Receive December drainage report.
8. Receive demolition and code enforcement activity reports.
9. Approve a Resolution Ordering the Regular Municipal Election for the City of Paris, Texas,
to be held on the first Saturday in May 2025, for the purpose of electing members of the
Paris City Council in Districts 4, 5, & 7 for the ensuing two years; designating polling
places; Ordering Notices of Election to be given; and declaring an effective date.
10. Approve a Resolution authorizing and approving a contract between the City of Paris and
Lamar County Elections Administrator to assist, coordinate, supervise, and handle certain
aspects of administering the General Election for May 3, 2025, for the City of Paris.
11. Approve a Resolution approving a Joint Election Agreement between the City of Paris and
Paris Independent School District for the May 3, 2025 Election.
12. Approve a Resolution approving a Joint Election Agreement between the City of Paris and
North Lamar Independent School District for the May 3, 2025 Election.
13. Approve the Final Plat of C&C Partners 306 Addition, Lot, 1, Block A, LCAD 55692 and
403273, located at N. Main Street and Deshong Dr.
14. Approve the assignment of a Residential Tax Abatement Agreement between the City and
Paris/Lamar Habitat for Humanity from Paris/Lamar County Habitat for Humanity to April
LaShaun Cash.
Regular Agenda
15. Discuss, conduct a public hearing and act on an Ordinance regarding the petition of A&J
Dreamweaver Enterprise, LLC for a zoning change from a Commercial District (C) to a
One -Family Dwelling District No. 2 (SF -2) in the City of Paris, Block 220, Lot PT LT 14,
LCAD 120984, located at 1702 E. Price Street.
16. Discuss, conduct a public hearing and act on an Ordinance, Reapproving the Reinvestment
Zone for Residential Tax Abatements.
17. Receive the presentation from the Fire Department about the maintenance of hydrants.
18. Convene into executive session pursuant to:
a. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding
commercial or financial information the governmental body has received from a
business prospect the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect prescribed by Subdivision (1), as
follows: American Spiral Weld Pipe Company.
b. Section 551.072 of the Texas Government Code, to deliberate the purchase, exchange,
lease or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third
person.
19. Reconvene into open session and possibly act on those matters discussed in executive
session.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081..
21. Adjournment.
Certification
I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 V St.
SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on January 24,
2025.
Janice Ellis, City Clerk
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please
contact Janice Ellis at (903) 784-9248 or jellis@paristexas.gov for assistance.
Item No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
January 13, 2025
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
January 13, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Mihir Pankaj
Mayor Pro -Tem: Gary Savage
Council Members: Shatara Moore, Mickey Ellis, Rebecca Norment,
Alix Putnam, and Rudy Kessel
City Staff: Rob Vine, Interim City Manager; Stephanie Harris,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Finance Director; Randy Tuttle,
Assistant Police Chief; Osei Amo-Mensah, City
Planner; Todd Mittge, City Engineer; Danny
Rowell, Interim Utilities Director; and Clyde
Crews, Fire Marshal
Opening Agenda
1. Call meeting to order.
Mayor Pankaj called the meeting to order at 5:30 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
City Council led the United States Pledge of Allegiance and the Texas Pledge of
Allegiance.
4. Citizens' Forum.
No one spoke during citizens' forum.
Consent Agenda
Mayor Pankaj inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
made by Council Member Norment and seconded by Council Member Kessel. Motion carried,
7 ayes — 0 nays.
5. Approve minutes from the meetings of December 9, 2024, and December 30, 2024.
January 13, 2025
Page 2
6. Receive reports and/or minutes from the following boards and commissions:
a. Paris Economic Development Corporation (10-15-2024)
b. Main Street Advisory Boad (11-12-2024)
c. Historic Preservation Commission (11-13-2024 & 11-25-2024)
d. Paris Public Library Advisory Board (10-16-2024)
e. Traffic Commission (10-2-2024)
f. Board of Adjustment (11-5-2024)
g. Tax Increment Zone "TIRZ" (11-14-2024)
7. Approve RESOLUTION NO. 2025-001: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS RENAMING THE BUILDING LOCATED AT 150
IST STREET SOUTHEAST THE GENE ANDERSON CITY HALL ANNEX.
8. Approve the City of Paris 2025 Investment Policy.
9. Receive the Annual Comprehensive Financial Report (ACFR) Fiscal Year ending 9-30-
23.
10. Approve a Professional Services Agreement in the amount of $33,930.00 with Hayter
Engineering for services related to the Belford Building Park Lot Design; and authorize
the Interim City Manager to execute all necessary documents.
Regular Agenda
11. Discuss and act on ORDINANCE NO. 2025-001: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING THE TRAFFIC
CONTROL MAP ADOPTED IN SECTION 11.02.005 OF THE CODE OF
ORDINANCES OF THE CITY OF PARIS, TEXAS ADDING STOP SIGN ON WEST
WASHINGTON STREET AT ITS INTERSECTION WITH 4TH S.W. STREET
STOPPING EAST AND WEST -BOUND TRAFFIC ON WEST WASHINGTON
STREET.
Assistant Police Chief Tuttle said complaints were received from citizens on W.
Washington Street concerning the speed of vehicles travelling east and west on that street. He
reported that the Traffic Commission considered this issue and voted unanimously to make it a
four-way stop.
A Motion to approve this item was made by Council Member Ellis and seconded by
Council Member Savage. Motion carried, 7 ayes — 0 nays.
12. Discuss, accept the bid, and approve an Agreement with Pridemore Construction, LLC
to perform structural demolition services in the amount of $54.00 per ton, with the
contract term of three years; and authorize the Interim City Manager to execute all
necessary documents.
Regular Council Meeting
January 13, 2025
Page 3
Code Enforcement Supervisor Robert Talley said the current contact for demolishing and
removing debris of condemned structures would expire this month. He said a bid was advertised
and three bids were received for this service. Mr. Talley said the lowest bid was from Pridemore
Construction, LLC in the amount of $54.00 per ton.
Council Member Norment wanted to know what the city was currently paying, and Mr.
Talley said $36.65. Mayor Pro -Tem Savage inquired if Pridemore had the equipment needed to
do the job, and Mr. Talley answered in the affirmative. Mayor Pro -Tem Savage wanted to know
if $54.00 per ton included everything. Mr. Talley said it did not and that the city had to pay all
landfill fees. Mayor Pankaj had Mr. Talley walk the Council through the bidding process. Mayor
Pro -Tem Savage inquired if he reached out to the current company to find out why their bid was
nearly three times as they were currently charging. Mr. Talley said he did not. City Attorney
Stephanie Harris said that would not have made a difference.
A Motion to approve this item was made by Council Member Kessel and seconded by
Council Member Ellis. Motion carried, 7 ayes — 0 nays.
13. Discuss and act on adopting a fine free policy (retroactive) at the Paris Public Library.
Library Director Connie Lawman explained that the library had a practice of charging
daily circulation fines to patrons who were late in returning their items, and the current rate was
.20 cents per day. She said adopting a fine free policy would attract more patrons and reduce
barriers to the collection at the library.
A Motion to adopt a fine free policy and make it retroactive was made by Mayor Pro -
Tem Savage and seconded by Council Member Moore. Motion carried, 7 ayes — 0 nays.
14. Discuss and act on RESOLUTION NO. 2025-022: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING
AN ECONOMIC DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY
OF PARIS, TEXAS AND AUDAX ENTERPRISES, LLC; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
City Attorney Stephanie Harris said Audax acquired the Williamsburg Shopping Center
and had spent over $1 million in improvements to the property. She also said Audax learned of
the City's retail economic development program and applied for incentives. Ms. Harris reported
Council direct staff to prepare a Chapter 380 agreement with the developer to incentivize and
aid in its attraction of new retailers to fill 9 empty retail spaces within the Center. She said the
agreement before them represented the staff's negotiations with Audax and was consistent with
the retail incentives policy. She reviewed the terms of the agreement with Council.
A Motion to approve this item was made by Council Member Kessel and seconded by
Mayor Pro -Tem Savage. Motion carried, 7 ayes — 0 nays.
Regular Council Meeting
January 13, 2025
Page 4
15. Discuss and act a RESOLUTION NO. 2025-003: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING THE GUIDELINES AND
CRITERIA OF THE 5 IN 5 HOUSING INFILL DEVELOPMENT PROGRAM;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
Planning Director Osea Amo-Mensah explained the 5 in 5 Housing Infill Development
Program was adopted in January of 2022 for the purpose of incentivizing the redevelopment of
neighborhoods in the City's core. He said City Staff proposed revisions to the Guidelines which
would apply the 80% construction requirement only to developers with existing agreements
pursuant to which the City conveyed Trustee properties. He said this revision would allow
applicants with multiple development involving their previously owned properties to enter into
additional agreements regardless of the completion rate of the improvements required under their
existing active agreements.
Mayor Pro -Tem Savage asked for clarification of taking 80% and using your own
property or trustee property. Ms. Harris said if it was a mix, that the 80% would apply to the
trustee properties and the City would not lose anything. Council Member Kessel inquired about
new applications and Ms. Harris said they were posted for the first meeting in February. Mayor
Pro -Tem Savage wanted to know how many trustee parcels could someone have. Mr. Amo-
Mensah said there was no limit to parcels but on units. Ms. Harris said the agreement limits ten
units. Mayor Pro -Tem Savage reiterated no more than ten units.
A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by
Council Member Norment. Motion carried, 7 ayes — 0 nays.
16. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Council Member Putnam referenced the fires in LA and asked that an item be place on
an agenda at a future meeting regarding the maintenance of fire hydrants.
17. Adjournment.
There being no further business, a Motion to adjourn was made by Mayor Pro -Tem
Savage and seconded by Council Member Norment. Motion carried, 7 ayes - 0 nays. Mayor
Pankaj adjourned the meeting at 6:04 p.m.
MIHIR PANKAJ, MAYOR
JANICE ELLIS, CITY CLERK
Item No. 6
MINUTES OF THE PLANNING& ZONING COMMISSION MEETING
OF THE CITY OF PARIS, TEXAS
DECEMBER 02, 2024
The Planning & Zoning Commission of the City of Paris held a regular meeiting at 5:30 p.m. in the
City Hall, Council Chambers, 107 East Kaufman, Paris, Texas.
Board Members Present: Clifton Fendley, Chance Abbott, Adam Bolton, Larry
Walker., Robert Spain, Chad Lindsey
City Representatives: Osei Amo-Mensah, Director PIanning & Community
Development; Triniti Frazier, Planning Technician; Todd
Mittge; City Engineer; Stephanie Harris, City Attorney
Board Member(s) Absent: None. This board currently has one vacant seat.
1. Chairman Clifton Fendley called the meeting to order at 5:30 p.m.
2. Citizens' forum.
(Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two
minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from
responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal
appeals are not appropriate for the citizens' forum.)
The citizens' forum was declared open.
Kenneth Kamer, spoke in regard to his property located at 2311 Lamar that his father
acquired in 1982. The property is in a flood zone. Kamer asks if the city has an existing
flood elimination plan. He states that he is restricted from building anything new on the
property since the building that was there burned down in 2007 based on engineering
assessments, current policies and procedures. Kamer asked where he goes from here. City
Attorney Stephanie Harris advised Kamer this is not a subject for this meeting. City
Engineer Todd Mittge advised he would follow up with him.
Gary BIackshear, 854 S Church states he received notice regarding rezoning the Church
Street area. He states he and his wife Vicky purchased their historic home next to the
Maxey House six years ago. He states approximately five single-family homes in the area
are being restored currently and they are glad to see that. He wants to keep it moving in
that direction. He does not believe that duplex, multi -family, and apartments blend well
with the historic homes there, so they wanted to express that they are not in favor of the
rezoning for multifamily.
With no one else speaking the citizens' forum was declared closed.
3. Approve minutes from the meeting of November 04, 2024.
A Motion to approve the minutes was made by Board Member Chance Abbott and
seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays.
4. Consideration of and action on the Preliminary Plat of the Dolfin Addition CB 229, Lots 1
and 2, Block A, LCAD 17674, located in the 1400 Block of W Sherman Street.
Todd Mittge states the applicant plans to build a single -story structure. Engineering staff
recommends approval of the preliminary plat with no conditions.
A Motion to approve the preliminary plat was made by Board Member Chad Lindsey and
seconded by Board Member Larry Walker. Motion carried, 6 ayes — 0 nays.
Consideration of and action on the Final Plat of the Dolfin Addition CB 229, Lots I and 2,
BIoek A, LCAD 17674, located in the 1400 Block of W Sherman Street.
Todd Mittge states engineering staff recommends approval of the final plat without
conditions.
A Motion to approve the final plat was made by Board Member Chad Lindsey and
seconded by Board Member Robert Spain. Motion carried, 6 ayes — 0 .nays.
6. Conduct a public hearing to consider and take action regarding the petition of RT Fitness
LLC for a zoning change from an Office District (0) to a General Retail District (GR) in
the Felts, Fort & Varner Addition, Block 3, Lot 3, LCAD 11342 located at 950 E Austin.
Osei Amo-Mensah states the property is currently zoned Office and the applicant request to
change it to General Retail. The applicant is proposing to construct a bigger extension to the
back of the property. There was a variance required with the Board of Adjustment, and it has
been approved. Under the Office zoning a Special Use Permit would be required. If it goes to
General Retail the use would be allowed as of right and would be much more appropriate.
Planning staff is recommending approval of the rezoning request.
This item was removed from the table and Board Member Larry Walker was recused by
motion of Board Member Chad Lindsey and seconded by .Board Member Adam Bolton.
The public hearing was declared open. With no one speaking the hearing was declared
closed.
A Motion to approve the rezoning was made by Board Member Chance Abbott and
seconded by Board Member Adam Bolton. Motion carried, 5 ayes — 0 nays.
7. Conduct a public hearing to consider and take action regarding the petition of the City of
Paris for a zoning change from a One -Family Dwelling District No. 1 (SFI) to a Central
Area District (CA) for properties South of Kaufman Street to Sherman Street between 1St
Street and 3"' Street.
Osei Amo-Mensah states that two workshops were held to receive input from residents.
Staff provided two exhibits for discussion. The viewpoint was that most of the residents
did not want multifamily in the district which was taken into consideration. After
deliberation the multifamily that was already existing would be preserved.
The public hearing was declared open. With no one speaking the hearing was declared
closed.
A Motion to approve the rezoning was made by Board Member Chad Lindsey and
seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
8. Conduct a public hearing to consider and take action regarding the petition of the City of
Paris for a zoning change from a One -Family Dwelling District No. 1 (SF1) to a Multiple -
Family Dwelling District No. 1 (MFi) in the Historic District No. 2 (HD -2) on LCAD
parcels 16255, 16421, and 16571 for existing multi -family apartments.
Osei Amo-Mensah states this is the multi -family aspect of the rezoning for the specific
lots with existing multi -family.
The public hearing was declared open. With no one speaking the hearing was declared
closed.
A Motion to approve the rezoning was made by Board Member Chad Lindsey and
seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays.
9. Conduct a public hearing to consider and take action regarding the petition of the City of
Paris for a zoning change from a One -Family Dwelling District No. 1 (SFl) to a One -
Family Dwelling District No. 2 (SF2) for all other properties within the Historic District
No. 2 (HD -2) South of Sherman Street to Hearne Street between SW 1St Street and SE 3`d
Street including LCAD parcels 16272, 16276, 16279, 16585, 16583, 16586, 16591, 16592,
16595, 16597, 16599, 16601, 16603, and 16604.
Osei Amo-Mensah states this is the largest portion of the three as it contains most of the
properties discussed regarding Church Street. The Historic District No. 2 would be
changed to SF2 which is more appropriate for the district.
The public hearing was declared open. Mr. Tucker, 913 S Church Street asked the
difference between SF is and SF2 zoning. Chairman Fendley advised that lot size is the
primary difference. SF1 zoning is a minimum of 1.5 acres which makes the existing
properties nonconforming. The purpose of this request is to make the zoning appropriate
for the area to be conforming.
With no one else speaking the hearing was declared closed.
10. Request items for future agendas.
No items were requested at this time.
11, Conduct orientation & training for tbeflanning & Zoning Commission.
I'lit two commissioners that haze. not completed this training opted to revie,% the video on
their own time.
12. Adjournment.
There being no further business. the meeting was adjourned at 5:48 p.m.
Z--
APPROVED THF 6"' DAY Of JANUARY 2025.
Chairperson
Board of Adjustment Meeting
December 3, 2024
Page 1
MINUTES OF THE BOARD OF ADJUSTMENT MEETING
OF THE CITY OF PARIS, TEXAS
DECEMBER 3, 2024
The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on
December 3, 2024, at the City of Paris- City Hall, Council Chambers located at 107 E
Kaufman St.
Present: Board Members: David Hamilton, William Sanders, Ben Vaughan, Richard
Thompson and Jerry Williams.
City Representative: Stephanie Harris and Osei Amo-Mensah.
Absent: Harley Draven
1. The Board ofAdjustment meeting was called to order by Chairman David Hamilton, at
12: 00 p. m.
2. Approval of minutes from previous meeting. (November 5, 2024)
Motion was made by Richard Thompson, seconded by Ben Vaughan to approve minutes
for the November 5, 2024 meeting. Motion carried 5 ayes — 0 nays.
3. Public hearing to consider and take action on the petition of Terry Martin regarding
variances to the City of Paris Accessory Building and Area Regulations, on Lot 3, Block
A, of the North Park Estates, being located at 3430 Vagas Drive. Sections and variances
as follows:
1) Variance to allow a detached accessory structure in the front yard,
Section 13-101(a).
2) 13 'variance to allow a detached accessory structure to be located 0' from
main structure, Section 13-101(c).
3) 20' variance to allow a detached accessory structure in the front yard
creating a S' front setback, Section 9-501(1).
David Hamilton opened the public hearing.
Director of Planning and Zoning, Osei Amo-Mensah presented case to board.
Terry Martin, applicant, spoke to the board in regard to the need for the carport to
accommodate his brother's vehicle. Though he has a two -car garage, you cannot easily fit
two cars in there and he has tools, his lawnmower and generator stored in there.
Tony Martin, of 3430 Vagas Drive, spoke in favor of the request. He moved in with his
Board of Adjustment Meeting
December 3, 2024
Page 2
brother 7 years ago and would like a place to park besides on the street where he has been
parking. He would like to avoid someone crashing into his car on the street and prevent
hail damage due to several storms we've had. Currently, he drives his car to the car wash
when we have a storm to avoid damage.
There was discussion amongst the board and the applicant about whether the proposed
carport would obstruct the view of traffic on the street, conditions of existing garage and if
there had been any damage to vehicles from any of the storms.
David Hamilton made note of the 1 input received in favor of the request.
No one else spoke in favor or opposition of the request.
Public hearing was declared closed.
Motion was made by Ben Vaughan, seconded by Richard Thompson to deny the variances
to the City of Paris Area Regulations and Accessory Building Regulations based on the
following findings. Motion carried 5 ayes - 0 nays.
Findings
1. The carport structure setbacks cannot be met.
2. The lot is plated.
3. The request for variances is not in harmony with the general purposes and intent of area
regulations for accessory buildings in residential and apartment districts contained in the
Zoning Ordinance 1710 Subsection 13-101. (a & c), and will not protect the character of
the immediate vicinity of the area.
4. There are no special or unique condition(s) of restricted area, shape, topography, or
physical features that exist on the subject parcel of land that cause unusual and practical
difficulty or unnecessary hardship in compliance with the provisions sought here to be
varied.
5. The hardship sought to be avoided is the result of (a) the applicant's own actions (self-
imposed or self-created), and no (b) economic or financial "hardship."
6. The provision of the ordinance regulation that are sought to be varied, does not deprive the
applicant of reasonable rights to use the property that are commonly enjoyed by other
residential properties in the SF -2 Residential Zoning District which are required to comply
with these same ordinance provisions.
4. Adjournment.
APPROVED THE 7TH DAY OF JANUARY, 2025.
Board of Adjustment Meeting
December 3, 2024
Page 3
I�ow�.,
( ¢r erson
Paris Public Library Advisory Board
12/04/2024
Meeting Minutes
I. Call to Order:
The regular meeting of the Paris Public Library Advisory Board was called to order by
Chairman Steve Hellmann at 5:00 p.m. Board members present were: Steve Hellmann,
Eva Dickey, Myers Hurt, Abigail Frank, and Jennifer Cullum. Also in attendance was
Library Director Connie Lawman.
II, Citizens Forum:
No citizens addressed the board.
III. Approval:
The minutes of the October 16, 2024 board meeting were approved with no corrections.
Myers Hurt made the motion to approve and Jennifer Cullum provided the second.
IV. New Business:
a. New Employee Introduction; Skylar Hines
Skylar is working on her masters in library science with Texas Women's University and
was hired as a library technician, with some of her current responsibilities listed as shelving and
processing. Connie stated that she plans to delegate other duties such as crafts and circulation
soon.
b. Strategic Planning; Second -year priorities
The priorities listed were finding new ways to connect with the community, create more
access to books, and create more programs.
Steve asked the board for thoughts on what needs to be in place for the reality of Year Two.
Connie responded, stating that marketing and outreach would be improved by having a person
with a come -and -go vehicle to bring materials to the public. She feels that it would be
reasonable to purchase an auctioned vehicle from the city. Steve asked if grants were possible
for this purchase, and Connie said that this is something the Friends of the Library could partner
with the library on either purchasing the vehicle or paying for the upkeep. Asking the county to
pay for some of the costs of transportation was another option discussed, with more information
needed to discuss in the future.
Additional teen programming was discussed, with possibilities of teaching basic skill
classes such as sewing and gardening. The concern was finding innovative ways to reach the
public regarding the programs. Myers suggested offering the programs on a rotational basis, in
case a person missed it the first time. Abigail noted that online marketing receives a lot of
traction, but not all people are online. Connie agreed and added that it's challenging to push out
information when the library is often the resource for information. Eva recommended that the
library market in the places where kids are likely to go, such as schools, City Square, the Boys
and Girls Club, etc. More information on this strategy would be discussed in the future.
Steve stated that most of the Second Year goals are attainable, with the only concern
being appropriate funding, so grant research would be a priority. Connie agreed and said that
once the new City Manager is in place, the library can discuss the funding access with them.
V. Friends of the Library Report:
Myers spoke on behalf of the Friends and stated that the feather flyers would be
available for events that the library wanted to market. Connie appreciated the offer and said that
they would be great for special occasion marketing. News regarding lights for the building
suggests that the library is second in line for the update, for the second tier of the building.
VI. Director's Remarks:
a. Memorial Account: Connie reminded the board that it is possible to utilize the funds from
the interest in the memorial account. Recently, a person named Joyce Rhodes passed
away and included the library as one of four beneficiaries to their estate. Once the
assets are liquidated, there will be further discussion on how to proceed. If there is a lot
of funding available, it is possible that the money could be used to operate the mobile
library in her name.
b. Remodel: The remodeling of the children's room was a big project to take on, but
fortunately, the PJC baseball team, some trustees, Jeannie Walter, the Public Works
department and library staff worked to create an updated, inviting room for the younger
library patrons. There is all new paint, a fish tank, a book bin for easier access, among
other updated items. Abigail mentioned that the paint colors helped to bring the outside
world indoors, including a tree mural, designed to honor the tree that was lost in the
storm.
c. Stats Overhaul: Once Judy becomes settled in her new position as Library Supervisor,
the stats sheet will be revamped. Connie states that the library is losing valuable
statistics on items that are not currently being tracked.
Connie asked the board for suggestions on what the board would like to see on the stats
sheet for each month's review. Steve responded, stating that it's difficult to tell with the
current report how the library is doing. It would be great if there was a scorecard to
compare months. Steve also asked that a portion of the stats have a way to demonstrate
the yearly goals and how the library is on track with completing those goals, using key
metrics. Myers included that it's important for the library staff to suggest what would be
important statistics from their point of view. Myers would also like to see this done with
the budget reporting sheet as well. Eva asked that the statistics show what we want our
vision to be and how we are working to reach it. Connie responded, stating that she
wants the statistics to be up to date and relevant.
d. Chromebooks: Connie informed the board that the library now has 12 Chromebooks with
a charging cart. Mauricio is going to have bilingual computer classes for adults beginning
in the new year. Chromebook classes will take place in the library meeting room.
With nothing further to address, Myers Hurt made the motion to adjourn at 5:53 p.m., with Eva
Dickey providing the second. The next meeting of the Paris Public Library Advisory Board will
be held on January 15th, 2025, beginning at 5:00 p.m.
Submitted by:
Jennifer Cullum
Secretary
MINUTES OF THE MAIN STREET ADVISORY BOARD
PARIS CITY COUNCIL CHAMBERS
107 E. KAUFMAN
PARIS TEXAS 75460
TUESDAY December f,'2024
Present: Board Members: Glee Emmite, Will Walker, Melissa Jones, Kim Kalina, Mary
Hart, Kevin Moore, Tyrone Hayden,
City Representatives: Cheri Bedford, Main Street Manager
Osei Amo-Mensah, Director of Planning and Community
Development
Chairman Emmite called the meeting to order at 4:31pm by reading the board's vision and mission
statements.
1. Citizen forum: none.
2. Review minutes from the November meeting:
A motion was made to approve the November meeting minutes by Hayden. Motion was seconded
by Moore. 7 ayes, 0 nays. Motion passes.
3. Committee Reports
a. Transforming Strategies
Kalina reported that she has created a video, explaining how to navigate the Downtown TX
website and plans to continue that effort. Moore is working on the community calendar. Emmite
attended an HPC meeting and awarded Becky Normant a facade grant. Hart shared that the Art
Gathering will be Saturday, January 25.
PDA Report:
b. Emmite reported on the Downtown Christmas Parade. There were 84 entries. Due to inclement
weather, 66 showed up. The winners are to be called tonight (12-10-24) to come pick up their
checks.
c. Chamber Report: none.
4. Coordinators Report - Coordinator Bedford reported that the Annual Assessment is coming up. The
national Main Street Center is wanting local programs to focus on one central transforming strategy. One
effort that we can get behind to help transform our downtown. We will revisit this in February and
attempt to narrow our scope. January 24th marks the deadline for the Accredited Program Report. Moore
asked where we are in the process of acquiring a stand alone PDA representative. Bedford recommended
to Janice a stand alone PDA representative and an alternate. Neither would serve on the board, but provide
input and be aware of everything we are doing. The Farmers Market electrical is in and proposals have
been requested to build the pavilion. 1st Street Project: New water mains are being run. Stakeholders
meetings are being held. We will see more action in the next few months. Downtown Trash issue: Goal is
No polycarts downtown. One option is the potential of a competing dumpster for non-food trash. Still
discussing a location for that. Bedford encouraged all board members to to complete the activity report
quarterly. Bedford's will be out of office after Dec 17. She asked Board to look over the scoring criteria
for the report. Board signed Christmas Cards to volunteers. Next meeting will be January 14, 2025 at
4:30.
5. Future Agenda Items: Presidents Awards Program collective nomination and revisit survey.
6. Moore made a motion to adjourn the meeting. Walker seconded. Motion passed. Board adjourned at 5:14
P. M.
Chairman
MINUTES OF THE SPECIAL MEETING,
OF THE HISTORIC PRESERVATION COMMISSION
107 EAST KAUFMAN STREET
PARIS, TEXAS 75460
WEDNESDAY December 11 2024
4:00 P.M.
COMMISSION MEMBERS PRESENT:
Glee Emmite���
Matthew Coyle
Linda Knox
Tracy Dougherty
Roxann Hadley, Alternate
Millicent Kee
Kelsey Turk
ABSENT:
Ryan Matthews
Jessica Holtman
CITY REPRESENTATIVES:
_.....w._._.__.Duke McGee, HPO Staff Liaison
Osei Amo-Mensah, Director, Planning and Community Development
Cheri Bedford, Paris Main Street Manager
GUESTS:
Brad Archer, Archer Construction Company
Amber Smoot, Architexas
Cody Head
Barbara Wilson
1. Call meeting to order
The meeting was called to order by the Vice Chairman Matthew Coyle at 4:01 P.M.
2. Citizen's Forum
Linda Knox, 655 Church Street, updated the Commission on the rezoning of HD -2 to SF -1. This has
been an ongoing process that was unanimously approved by the City Council.
3. Approval of Minutes from November 2024 meeting.
A motion was made by Commissioner Dougherty, seconded by Commissioner Emmitte to approve both
the regular meeting minutes and the special meeting minutes. Motion carried. Ayes 7; Nays 0
4. Discussion and possible action on the following Certificate of Appropriateness application for property
located at 425 Church Street.
A motion to approve the COA for Phase I to include restoration of the exterior of the building:
masonry, pointing, window replacement, opening the porch, and bringing an historic look to the
carriage house, was made by Commissioner Turk, seconded by Commissioner Hadley. Motion
carried. Ayes 7; Nays 0
5. Discussion and possible action on the Certificate of Appropriateness for demolition of historic property
located at 414 Church Street.
A motion was made by Commissioner Turk, seconded by Commissioner Kee, to approve the certificate
of demolition of the structure and replace with public outdoor space and a private event space
recreating design elements of the demolished structure. Motion carried. Ayes 7; Nays 0
6. Future Agenda Items
Gibbons Bankhead Home
Adjourn:
A motion was made by Commissioner Emmite, seconded by Commissioner Hadley, to adjourn. Meeting
was adjourned at 4:34 P.M.
�
Ran Matthews,
y Cha�r7..
VCC Quarterly Reports for October, November, December, 2024
OCTOBER
TEXPACC S uare Dancing Convention
Room Nights: 226 October 17th thru 21st
Mannequin Night
Room Nights: 15
Red River Horror Fest
Room Nights: 50
Festival of Pum kips
Room Nights: 25
DECEMBER
Texas BBQ Blowout
Room Nights 30
PJC Girls
Room Nights: 80
October 19th
October 19th & 20th
October 26th
December 7th
December
Funded $1600
Funded $2300
Funded $2000
Funded: $1925
Budgeted Line Item
Funded $5000
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
October 31, 2024
ASSETS
CURRENT ASSETS
HOT Checking
$ 144,186.23
Reserved- Additional Marketing
27,367,00
Not HOT Checking
246,751.21
Liberty MM 5269
222,049.76
First Federal CD 8703 -NH
52,117.26
Credit Union of Texas 1000 - NH
52,693.02
LNB CD 2549053,205.97
Total Current Assets 798,370.45
OTHER ASSETS
Due From COC 97.68
Total Other Assets 97.68
Total Assets $ 798,468.13
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 1,038.65
Due to LCC 2,993.81
Payroll Liabilities 707.96
Total Current Liabilities 4,740.42
NET ASSETS
Retained Earnings 838,688.75
Net Income (44,961_.04
Total Net Assets793727.71
Total Liabilities and, Net Assets $ 198,4638A3
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 1 Month Ended October 31, 2024
1 Month Ended 1 Month Ended
Oct 31, 2024 Oct 31, 2024 Variance % of Budget Annual Budget
Actual Budget
Revenue
Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 0.00 % $ 950,000.00
y _ ._ .. 9.70 312.50 302.80" 3.10% ... 3 750.00
Hot Mone Interest _....r ...... .
Total Revenue
9.70
312.50
302.80)
3.10%
953,750.00
Operating Expenses
0.00
0.00
0.00
0.00%
50,000.00
Postage
35.01
35.00
0.01
100.03%
500.00
Misc Expenses
45.20
45.00
0.20
100.44%
850.00
General Liability
0.00
0.00
0.00
0.00%
2,000.00
D & O Insurance
0.00
0.00
0.00
0.00%
1,700.00
Worker's Comp
441.43
450.00
(8.57)
98.10%
1,000.00
Staff Ins./Retirement
595.03
1,021.17
(426.14)
58.27%
12,254.00
Meetings & Hosting
269.67
270.00
(0.33)
99.88%
500.00
Chamber Management
0.00
0.00
0.00
0.00%
50,000.00
Out of Town Travel
0.00
0.00
0.00
0.00%
4,000.00
Intown Auto/Exp Allowance
200.00
250.00
(50.00)
80-00%
3,000.00
Membership Dues/Sub.
0.00
0.00
0.00
0.00%
6,800.00
Audit/Tax
0.00
0.00
0.00
0.00%
3,000.00
Bookkeeping
704.17
583.34
120.83
120.71 %
7,000.00
Payroll Expenses
7,529.92
7,575.00
(45.08)
99.40%
90,903.00
Payroll Tax Expense
570.87
750.09
(179.22)
76.11 %
9,001.00
Office Expense
0.00
250.00
(250.00)
0.00%
3,000.00
Communications
227.39
291.67
(64.28)
77.96%
3,500.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
132.05
41.00
91.05
322.07%
500.00
Motel Tax Transferred to LCC
0.00
0.00
0.00
0.00%
475,000.00
Marketing / Advertising
2,000.00
2,000.00
0.00
100.00%
95,000.00
Chaparral Square Dancers
0.00
0.00
0.00
0,00%
2,100.00
Tour de Paris Exp
0.00
0.00
0.00
0.00%
32,000.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
0.00%
5,992.00
ASA
0.00
0.00
0.00
0.00%
13,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
9,000.00
TMBRA Bicycle Race Exp
0.00
0.00
0.00
0.00%
14,000.00
Eclipse Expense
0.00
0.00
0.00
0.00%
10,000.00
Steak Wars
0.00
0.00
0.00
0.00%
5,000.00
Prospective Event Exp
0.00
0.00
0.00
0.00%
50,000.00
Kayak Adventure Exp
0.00
0.00
0.00
0.00%
10,000.00
Events Promotion / Funding
6,887.50
6,900.00
(12.50)
99.82%
60,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Pump Track
0.00
0.00
0.00
0.00%
2,500.00
Rent to COC
1,200 00
..._.._
1,2 00 00„
0.00
100.00%
www 14,400.00
Total Operating Expenses
42,838.24
43,662.27
(824.03
98.11 %
1,023,000.00
Operating Income (Loss)
42,828.54)
(43,349.77)
521.23
98.80%
(69,250.0Q
NOT -HOT INCOME
Trolley / Historical
150.00
150.00
0.00
100.00%
6,000.00
Tour de Paris Income
0.00
0.00
0.00
0.00%
50,000.00
TMBRA Bicycle Race
0.00
0.00
0.00
0,00%
14,000.00
Pump Track Event Income
0.00
0.00
0.00
0.00%
1,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Prospective Event Income
Souvenir Sales
Interest Income
Total Not -Hot Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series E>
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 1 Month Ended October 31, 2024
0.00 0.00 0.00
580.86 580.00 0.86
14 312.50 — _. 18.3G6
1,025.00
1,042.50
(17.50)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,837.00
2,500.00
337.00
320.50
320.00
0.50
0.00
0.00
0.00
3,157.50
2 820.00
337.50
$ 44, "6-,,? � $
(45,127 .27) $...
y
166.23_�4
0.00% 50,000.00
100.15% 4,000.00
94.12% 3,750.00
98.32 % 128,750.00
0.00 %
2,000.00
0.00%
2,500.00
0.00%
5,000.00
113.48%
2,500.00
100.16%
5,000.00
0.00%
25,000.00
111.97% 42,000.00
99.63% 17,500.00
Financial statement preparation service provided by Matnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended October 31, 2024 and 2023 and 1 Month Ended October 31, 2023
REVENUE
Hot Money Interest
Total Revenue
OPERATING EXPENSES
Executive Management Fee
Postage
Misc Expenses
Worker's Comp
Staff Ins./Retirement
Meetings & Hosting
Intown Auto/Exp Allowance
Membership Dues/Sub.
Bookkeeping
Payroll Expenses
Payroll Tax Expense
Office Expense
Communications
Bank Service Charge
Marketing / Advertising
Chaparral Square Dancers
Pump Track Event
Branding Discovery
Events Promotion /Funding
Arts Allocation
Rent to COC
Total Operating Expenses
Operating Income (Loss)
NOT -HOT INCOME
Trolley / Historical
Pump Track Event Income
Souvenir Sales
Interest Income
Total Other Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Expenses
Trolley Insurance
Souvenir Exp
Total Not -Hot Expenses
Net Income (Loss)
1 Month Ended
1 Month Ended
1 Month Ended
1 Month Ended
Oct 31, 2024
Oct 31, 2024
Oct 31, 2023
Oct 31, 2023
Actual
Budget
Actual
Actual
.... _ 9.70
$ 312.50$
_. _ 6.13.
$ ., ..6.13
9.70
312.50
6.13
6.13
15,000.00
15,000.00
0.00
0.00
35.01
35.00
0.00
0.00
45.20
45.00
111.59
111.59
441.43
450.00
0.00
0.00
595.03
1,021.17
647.79
647.79
269.67
270.00
0.00
0.00
200.00
250.00
200.00
200.00
0.00
0.00
1,400.00
1,400.00
704.17
583.34
450.75
450.75
7,529.92
7,575.00
7,136.52
7,136.52
570.87
750.09
540.79
540.79
0.00
250.00
703.19
703.19
227.39
291.67
0.00
0.00
132.05
41.00
103.36
103.36
2,000.00
2,000.00
4,240.00
4,240.00
0.00
0.00
51.65
51.65
0.00
0.00
5,266.36
5,266.36
0.00
0.00
750.00
750.00
6,887.50
6,900.00
10,390.00
10,390.00
7,000.00
7,000.00
0.00
0.00
1,200.00
1,200.00
1,000.00
1 000.00
42,838.24 43 662.27 32,992.00
32,992.00
42,828.5] 43,349.77 32,985.87 (32,985.87)
150.00
$ X44,961 aQ4�
150.00
300.00
300.00
0.00
0.00
675.00
675.00
580.86
580.00
838.47
838.47
294.14
312.50
322.11
322.11
1,025.00
1,042.50
2,135.58
2,135.58
0.00
0.00
460.75
460.75
0.00
0.00
70.00
70.00
2,837.00
2,500.00
189.73
189.73
320.50
320.00
425.00
425.00
3,157.50
2,820.00
1145.48
1,145.48.
L=__ $ 31,995.77 $ rcrt^ 31 995.77
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended November 30, 2024 and 2023 and 2 Months Ended November 30, 2023
Total Other Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
Misc NH Expense
Total Not -Hot Expenses
Net Income (Loss)
825.99
1 Month Ended
1 Month Ended
1 Month Ended
2 Months Ended
166.67
Nov 30, 2024
Nov 30, 2024
Nov 30, 2023
Nov 30, 2023
157.50
Actual
Budget
Actual
Actual
REVENUE
0.00
0.00
184.57
374.30
Hot Money Interest
$ 7..56
$w 312,50
$IT 1,047.46
$ 1,053.59
Total Revenue
7.
312.50
1,047.46
�......� 1 053.59
OPERATING EXPENSES
_31023.22
Postage
3.33
5.00
23.22
23.22
Misc Expenses
47.28
50.00
0.00
111.59
Worker's Comp
0.00
0.00
557.16
557.16
Staff Ins./Retirement
312.68
1,021.17
483.69
1,131.48
Meetings & Hosting
0.00
0.00
11.68
11.68
Chamber Management
12,500.00
12,500.00
12,500.00
12,500.00
Out of Town Travel
52.26
50.00
318.13
318.13
Intown Auto/Exp Allowance
200.00
250.00
200.00
400.00
Membership Dues/Sub.
250.00
250.00
250.00
1,650.00
Bookkeeping
783.33
583.34
600.58
1,051.33
Payroll Expenses
7,241.92
7,575.00
7,136.52
14,273.04
Payroll Tax Expense
548.85
750.09
540.78
1,081.57
Office Expense
0.00
250.00
178.89
882.08
Communications
151.50
291.67
66.42
66.42
Bank Service Charge
17.06
41.00
37.46
140.82
Marketing / Advertising
3,320.90
0.00
9,346.73
13,586.73
Chaparral Square Dancers
55.05
50.00
14.01
65.66
Tour de Paris Exp
0.00
0.00
350.00
350.00
Red Bull Qualifier Exp
0.00
0.00
1,148.34
1,148.34
Pump Track Event
0.00
0.00
833.75
6,100.11
Branding Discovery
0.00
. 0.00
0.00
750.00
Eclipse Expense
0.00
0.00
2,409.00
2,409.00
Events Promotion / Funding
1,000.00
1,000.00
500.00
10,890.00
Rent to COC1
2,400.00
_
20 a 0.00
m
1,000.00
2,000.00
Total Operating Expenses
_ 28,884.16
25,867.27
36,506.36
71,498:36
Operating Income (Loss)
48,876.60
(25,554.77
___J37,458.9.01
70,444.77
NOT -HOT INCOME
Trolley / Historical
600.00
600.00
750.00
1,050.00
Pump Track Event Income
0.00
0.00
970.00
1,645.00
Souvenir Sales
116.07
115.00
530.34
1,368.81
Interest Income
109.92
312.50
____310.89
633.00
Total Other Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
Misc NH Expense
Total Not -Hot Expenses
Net Income (Loss)
825.99
1,027.50
m2,561.23
___r696_-81
154.94
166.67
284.07
744.82
70.00
70.00
157.50
157.50
0.00
0.00
1,251.60
1,321.60
0.00
0.00
184.57
374.30
0.00
0.00
0.00
425.00
244.75
0.00 ^w.
,., . 0.00 _
�........� ..0.00
469.69
236.67
1,877.74
_31023.22
$ - ���.� _ 775.41) $.n....6 771.1~8
28 520 30 $ X24-763 94� $ 36
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
November 30, 2024
ASSETS
CURRENT ASSETS
HOT Checking
$ 131,868.90
Reserved- Additional Marketing
27,367.00
Not HOT Checking
247,084.94
Liberty MM 5269
222,049.76
First Federal CD 8703 -NH
52,117.26
Credit Union of Texas 1000 - NH
52,693.02
LNB CD 25490
53,205.97
Total Current Assets 786,386.85
OTHER ASSETS
Due From COC 115.00
Total Other Assets 115.00
Total Assets $ 786,501.85
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 14,240.56
Due to LCC 5,641.65
Accounts Payable 783.33
Payroll Liabilities 628.90
Total Current Liabilities 21,294.44
NET ASSETS
Retained Earnings 838,688.75
4
Net Income _(._7_3,4_81.3.-�
�.�
Total Net Assets 765,207.41
Total Liabilities and Net Assets $ 786,501.85
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Revenue
Hotel / Motel Occupancy Tax
Hot Money Interest
Total Revenue
Ooeratina Expenses
Executive Management Fee
Postage
Misc Expenses
General Liability
D & O Insurance
Worker's Comp
Staff Ins./Retirement
Meetings & Hosting
Chamber Management
Out of Town Travel
IntoWn Auto/Exp Allowance
Membership Dues/Sub.
Audit/Tax
Bookkeeping
Payroll Expenses
Payroll Tax Expense
Office'Expense
Communications
Historical Museum
Bank Service Charge
Motel Tax Transferred to LCC
Marketing / Advertising
Chaparral Square Dancers
Tour de Paris Exp
Lamar Co Days in Austin Exp
ASA
SDBA Boat Races
TMBRA Bicycle Race Exp
Jettribe Expense
Steak Wars
Prospective Event Exp
Kayak Adventure Exp
Events Promotion / Funding
Arts Allocation
Pump Track
Rent to COC
Total Operating Expenses
Operating income (Loss)
NOT -HOT INCOME
Trolley / Historical
Tour de Paris Income
TMBRA Bicycle Race
Pump Track Event Income
Prospective Event Income
Souvenir Sales
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 2 Months Ended November 30, 2024
2 Months Ended 2 Months Ended
Nov 30, 2024 Nov 30, 2024 Variance
Actual Budget
$ 0.00 $ 0.00 $ 0.00
17.266 25.00 .. -
(s07 74)
% of Budget Annual Budget
0.00 % $ 950,000.00
2.76% 3,750.00
17, 2„6
625.00
(607.74)
2.76 %
953 750.00,
,
15,000.00
15,000.00
0.00
100.00%
15,000.00
38.34
40.00
(1.66)
95.85%
500.00
92.48
95.00
(2.52)
97.35%
850.00
0.00
0.00
0.00
0.00%
2,000.00
0.00
0.00
0.00
0.00%
1,700.00
441.43
450.00
(8.57)
98.10%
1,000.00
907.71
2,042.34
(1,134.63)
44.44%
12,254.00
269.67
270.00
(0.33)
99.88%
500.00
12,500.00 -
12,500.00
0.00
100.00%
50,000.00
52.26
50.00
2.26
104.52%
4,000.00
400.00
500.00
(100.00)
80.00%
3,000.00
250.00
250.00
0.00
100.00%
6,800.00
0.00
0.00
0.00
0.00%
3,000.00
1,487.50
1,166.68
320.82
127.50%
7,000.00
14,771.84
15,150.00
(378.16)
97.50%
90,903.00
1,119.72
1,500.18
(380.46)
74.64%
9,001.00
0.00
500.00
(500.00)
0.00%
3,000.00
378.89
583.34
(204.45)
64.95%
3,500.00
0.00
0.00
0.00
0.00%
3,500.00
138.12
82.00
56.12
168.44%
500.00
0.00
0.00
0.00
0.00%
475,000.00
5,320.90
2,000.00
3,320.90
266.05%
95,000.00
55.05
50,00
5.05
110.10%
2,100.00
0.00
0.00
0.00
0.00%
32,000.00
0.00
0.00
0.00
0.00%
5,992.00
0.00
0.00
0.00
0.00%
13,000.00
0.00
0.00
0.00
0.00%
9,000.00
0.00
0.00
0.00
0.00%
14,000.00
0.00
0.00
0.00
0.00%
10,000.00
0.00
0.00
0.00
0.00%
5,000.00
0.00
0.00
0.00
0.00%
50,000.00
0.00
0.00
0.00
0.00%
10,000.00
7,887.50
7,900.00
(12.50)
99.84%
60,000.00
7,000.00
7,000.00
0.00
100.00%
7,000.00
0.00
0.00
0.00
0.00%
2,500.00
3600.00
.....� ,...�
2.400.00
�ITmmm�
,200.00
�_..
.�..... 150.00''%
_14,400.00
71,711.41
_ 69,529.54
2,181.87
103,14%
1,023,000.00
X71,694.15)
68�904�54�
J2,789.611)
104.05%
5 -R9
750.00
750.00
0.00
100.00%
6,000.00
0.00
0.00
0.00
0.00%
50,000.00
0.00
0.00
0.00
0.00%
14,000.00
0.00
0.00
0.00
0.00%
1,000.00
0.00
0.00
0.00
0.00%
50,000.00
696.93
695.00
1.93
100.28%
4,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Interest Income
Total Not -Hot Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series E)
Misc NH Expense
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 2 Months Ended November 30, 2024
404.06
625.00
100.00%
1,850.99
2,070.00
219.01
165.93
333.34
(167.41)
70.00
70.00
0.00
0.00
0.00
0.00
2,837.00
2,500.00
337.00
320.50
320.00
0.50
0.00
0.00
0.00
244.750.00
_.....
0.00
3,638.18
3,223.34
414.84
$ (73,46w1 34) $
(70 057 88)
$ 3,423 46
64.65% 3,750.00
89.42% 128,750.00
49.78%
2,000.00
100.00%
2,500.00
0.00%
5,000.00
113.48%
2,500.00
100.16 %
5,000.00
0,00%
25,000.00
0.00%
0.00
112.87% 42,000.00
104.89 % 17,500.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
December 31, 2024
ASSETS
CURRENT ASSETS
HOT Checking
$ 369,296.04
Reserved- Additional Marketing
27,367.00
Not HOT Checking
248,367.17
Liberty MM 5269
222,049.76
First Federal CD 8703 -NH
52,117.26
Credit Union of Texas 1000 - NH
52,893.02
LNB CD 25490
53,205.97
Total Current Assets
1,025,096.22
OTHER ASSETS
Due From COC 115,00
Total Other Assets 115.00
Total Assets $ 1,025,211.22
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Due to COC $ 1,779.21
Due to LCC 144,908.42
Payroll Liabilities �w775�46
Total Current Liabilities 147,463.09
NET ASSETS
Retained Earnings 838,688.75
Net Income 39,059.38
Total Net Assets 877,748.13
Total Liabilities and Net Assets $ 1,025,211.22
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 3 Months Ended December 31, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
3 Months Ended
3 Months Ended
Dec 31, 2024
Dec 31, 2024
Variance
% of Budget Annual Budget
Actual
Budget
Revenue
Hotel / Motel Occupancy Tax
$ 275,534.30
$ 237,500.00
$ 38,034.30
0.00% $
950,000.00
Not Money Interest
35.58
_.., 937.50(901.92
3.80 %
3,750 00
Total Revenue
275,569.88
238,437.50
37,132.38
115.57%953,750.00
Oneratina Exaenses
Executive Management Fee
15,000.00
15,000.00
0.00
100.00%
15,000.00
Postage
38.34
40.00
(1.66)
96.85%
500.00
Misc Expenses
92.48
95.00
(2.52)
97.35%
850.00
General Liability
0.00
0.00
0.00
0.00%
2,000.00
D & O Insurance
0.00
0.00
0.00
0.00%
1,700.00
Worker's Comp
441.43
450.00
(8.57)
98.10%
1,000.00
Staff Ins,/Retirement
2,395.07
3,063.51
(668.44)
78.18%
12,254.00
Meetings & Hosting
269.67
270.00
(0.33)
99.88%
500.00
Chamber Management
12,500.00
12,500.00
0.00
100.00%
50,000.00
Out of Town Travel
152.76
150.00
2.76
101.84%
4,000.00
lntown Auto/Exp Allowance
600.00
750.00
(150.00)
80.00%
3,000.00
Membership Dues/Sub.
250.00
250.00
0.00
100.00%
6,800.00
Audit/Tax
0.00
0.00
0.00
0.00%
3,000.00
Bookkeeping
2,090.83
1,750.02
340.81
119.47%
7,000.00
Payroll Expenses
24,842.80
22,725.00
2,117.80
109.32%
90,903.00
Payroll Tax Expense
1,884.99
2,250.27
(365.28)
83.77%
9,001.00
Office Expense
5.85
750.00
(744.15)
0.78%
3,000.00
Communications
378.89
875.01
(496.12)
43.30%
3,500.00
Historical Museum
0.00
0.00
0.00
0.00%
3,500.00
Bank Service Charge
155.18
123.00
32.18
126.16%
500.00
Motel Tax Transferred to LCC
137,767.15
118,750.00
19,017.15
116.01 %
475,000.00
Marketing /Advertising
16,390.90
5,300.00
11,090.90
309.26%
95,000.00
Chaparral Square Dancers
55.05
50.00
5.05
110.10%
2,100.00
Tour de Paris Exp
0.00
0.00
0.00
0.00%
32,000.00
Lamar Co Days in Austin Exp
0.00
0.00
0.00
0.00%
5,992.00
ASA
0.00
0.00
0.00
0.00%
13,000.00
SDBA Boat Races
0.00
0.00
0.00
0.00%
9,000.00
TMBRA Bicycle Race Exp
50.00
0.00
50.00
0.00%
14,000.00
Jettribe Expense
0.00
0.00
0.00
0.00%
10,000.00
Steak Wars
0.00
0.00
0.00
0.00%
5,000.00
Prospective Event Exp
0.00
0.00
0.00
0.00%
50,000.00
Kayak Adventure Exp
0.00
0.00
0.00
0.00%
10,000.00
Events Promotion / Funding
8,850.00
8,900.00
(50.00)
99.44%
60,000.00
Arts Allocation
7,000.00
7,000.00
0.00
100.00%
7,000.00
Pump Track
0.00
0.00
0.00
0.00%
2,500.00
Rent to COC
4,800.00
3 600.00
1 2.00.00
-- , e
133.33%
14,400.00
Total Operating Expenses
236,011.39
204,641.81
31,369.58
115.33 % __1,023,000.00
Operating Income (Loss)39,558.49
33„795.69
_... 5,762.80
117.05%
_(69,250.00
NOT -HOT INCOME
Trolley / Historical
2,425.00
2,425.00
0.00
100.00%
6,000.00
Tour de Paris Income
0.00
0.00
0.00
0.00%
50,000.00
TMBRA Bicycle Race
0.00
50.00
(50.00)
0.00%
14,000.00
Pump Track Event Income
0.00
0.00
0.00
0.00%
1,000.00
Prospective Event Income
0.00
0.00
0.00
0.00%
50,000.00
Souvenir Sales
706.93
705.00
1.93
100.27%
4,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Interest Income
Total Not -Hot Income
NOT -HOT EXPENSES
Credit Card Fees
Trolley Driver
Trolley Expenses
Trolley Insurance
Souvenir Exp
903 Sunset Concert Series E>
Misc NH Expense
Total Not -Hot Expenses
Net Income (Loss)
Paris Visitor & Convention Council
Budget to Actual, Year to Date
Modified Cash Basis
For the 3 Months Ended December 31, 2024
509.1„3
_937.50
(428 37�
3,641.06
4,117.50
476.44
82.92
500.01
(417.09)
490.00
470.00
20.00
0.00
0.00
0.00
2,837.00
2,500.00
337.00
320.50
320.00
0.50
0.00
0.00
0.00
409.75
0.00
_
0.00
4,140.17
3,790.01
350.16
$$
— 39 059 38 ,«
18 $
34123.
a ,
, 4,936 20
� ��w�
54.31u % _ mm 3,750.00
88.43 % 128,750.00
16.58% 2,000.00
104.26% 2,500.00
0.00% 5,000.00
113.48% 2,500.00
100.16% 5,000.00
0.00% 25,000.00
0.00% 0.00
109.24 % 42,000.00
114.47% 17,500 00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Paris Visitor & Convention Council
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For 1 Month Ended December 31, 2024 and 2023 and 3 Months Ended December 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
3 Months Ended
Dec 31, 2024
Dec 31, 2024
Dec 31, 2023
Dec 31, 2023
Actual
Budget
Actual
Actual
REVENUE
Hotel / Motel Occupancy Tax
$ 275,534.30
$ 237,500.00
$ 241,868.82
$ 241,868.82
Hot Money Interest1,356.06
..�.�,��..........18.32
312.50
_ 302.47.
........_.�
Total Revenue
275,552.62
237,812.50
242,171.29
.243,224.88
OPERATING EXPENSES
Postage
0.00
0.00
42.19
65.41
Misc Expenses
0.00
0.00
0.00
111.59
Worker's Comp
0.00
0.00
89.74
646.90
Staff Ins./Retirement
1,487.36
1,021.17
483.69
1,615.17
Meetings & Hosting
0.00
0.00
9.96
21.64
Chamber Management
0.00
0.00
0.00
12,500.00
Out of Town Travel
100.50
100.00
1,115.18
1,433.31
Intown Auto/Exp Allowance
200.00
250.00
200.00
600.00
Membership Dues/Sub.
0.00
0.00
0.00
1,650.00
Bookkeeping
603.33
583.34
556.50
1,607.83
Payroll Expenses
10,070.96
7,575.00
8,179.26
22,452.30
Payroll Tax Expense
765.27
750.09
620.55
1,702.12
Office Expense
5.85
250.00
55.25
937.33
Communications
0.00
291.67
203.31
269.73
Bank Service Charge
17.06
41.00
37.46
178,28
Motel Tax Transferred to LCC
137,767.15
118,750.00
120,934.41
120,934.41
Marketing/Advertising
11,070.00
3,300.00
5,237.30
18,824.03
Chaparral Square Dancers
0.00
0.00
0.00
65.66
Tour de Paris Exp
0.00
0.00
500.00
850.00
TMBRA Bicycle Race Exp
50.00
0.00
50.00
50.00
Red Bull Qualifier Exp
0.00
0.00
0.00
1,148.34
Pump Track Event
0.00
0.00
0.00
6,100.11
Branding Discovery
0.00
0.00
0.00
750.00
Eclipse Expense
0.00
0.00
(176.00)
2,233.00
Events Promotion / Funding
962.50
1,000.00
0.00
10,890.00
Rent to COC
1,200.00
...r " 1,200.00
1,000.00
3,000.00
Total Operating Expenses
164,299.98
n 135,112.27
139,138.80
210,637.16
Operating Income (Loss)
111,252.64
102,700.23
103,032.49
_ 32,587.72
NOT -HOT INCOME
Trolley/Historical
1,675.00
1,675.00
3,600.00
4,650.00
TMBRA Bicycle Race
0.00
50.00
730.80
730.80
Pump Track Event Income
0.00
0.00
0.00
1,645.00
Souvenir Sales
10.00
10.00
239.10
1,607.91
Interest Income
105.07
312.50
318.92
951.92
Total Other Income
1,790.07
2,047;50
4,888.82
9,585.63
NOT -HOT EXPENSES
Credit Card Fees
(83.01)
166.67
40.99
785.81
Trolley Driver
420.00
400.00
577.50
735.00
Trolley Expenses
0.00
0.00
79.28
1,400.88
Trolley Insurance
0.00
0.00
190.38
564.68
Souvenir Exp
0.00
0.00
1,478.68
1,903.68
Misc NH Expense
165.00
m„mmmmmmm IT 0.00
wwwwmITIT 0.00
0.00
Total Not -Hot Expenses
501.99
566.67
2,366.83
5,390.05
Net Income (Loss)
$ 112,540.72
$ 104,181 06
$ 105,554 48
$ 36,783 30
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center Quarterly
Re ort
Date
# of Attendees
Event
10/5/2024
250
Paris Pregnancy banquet
10/10/2024
150
Farm Buruea banquet
10/17-19/2024
250
TexPacc Convention
10/20/2024
100
Parisa TX Con show
10/26/2024
150
Paris Breakfst banquet
10/30/2024
25
Jon Konradi Car event
11/1-2/2024
100
PJC Alumni events
11/3/2024
175
Stallings video
11/9/2024
600
Rotary GNO
11/10/2024
125
Veterans program
11/14/2024
125
Twitty/Lynn concert
11/16/2024
400
Raven Dwod event
11/22-23/24
2000
Christmas In Paris
12/2/2024
200
Pesticide event
12/4/2024
125
COP banquet
12/5/2024
50
Concert
12/6/2024
300
BBQ
12/10/2024
125
Paris Chevy Christmas
12/12/2024
800
Load Trail Chrsitmas Party
12/13/2024
125
Boys/Girls Club auction
12/14/2024
250
Delco Christmsa Party
12/19/2024
325
Norstar Christmas Party
12/21-22/24
500
Gun & Knife show
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
October 31, 2024
ASSETS
Love Civic Center
$ 278,381.06
Reserved for Construction
136,825.71
Signage
62,725.00
Credit Union of Texas CD 1001
136,140.84
Red River Credit CD 332
108,681.99
Liberty CD 59873
33,933.92
Liberty CD 6238
52,538.27
FF Money Market 37109
99,430.43
Farmers CD 0085
150,840.71
Farmers CD 0144
52,215-73
Total Current Assets 1,111,713.66
Other Assets
Returned Checks Receivable 2,500.00
Due From VCC 2,993.81
Total Other Assets 5,493.81
Total Assets $ 1,117,207.47
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 688.59
Payroll Liabilities 1,520.67
Total Current Liabilities 2,209.26
NET ASSETS
Retained Earnings 1,158,209.51
Net Income (Loss) __43,211.30;
Total Net Assets 1,114,998.21
Total Liabilities and Net Assets $ 1,117,207.47
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the Month Ended October 31, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Month Ended
Month Ended
Annual
Oct 31, 2024
Oct 31, 2024
Variance
% of Budget
Budget
Actual
Budget
REVENUE
Motel Tax
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 475,000.00
R.V. Hook Up
1,979.85
2,000.00
(20.15)
98.99%
7,000.00
Misc Income
0.00
0.00
0.00
0.00%
500.00
Rent
12,324.55
12,500.00
(175.45)
98.60%
95,000.00
Refunded Deposits
(320.00)
(320.00)
0.00
100.00%
(14,000.00)
Tower Lighting
0.00
__.... 0.00
0.00
0.00%
400.00
Total Revenue
13,984.40
14,180.00
(195.60'
98.62%
563,900.00
Gross Profit
13,984.40
_ 14,180.00
1 95.60)
98.62%
563,900.00
OPERATING EXPENSES
Sanctioned BBQ Expense
0.00
0.00
0.00
0.00%
10,000.00
Bank Service Charge
64.68
42.00
22.68
154.00%
500.00
Communications
433.81
500.00
(66.19)
86.76%
6,000.00
Office Expense
0.00
333.34
(333.34)
0.00%
4,000.00
Payroll Expenses
9,749.90
10,000.00
(250.10)
97.60%
120,000.00
Payroll Tax Expense
740.19
900.00
(159.81)
82.24%
10,800.00
Marketing / Advertising
0.00
0.00
0.00
0.00%
10,000.00
Audit/Tax
0.00
0.00
0.00
0.00%
4,000.00
Bookkeeping
704.17
583.34
120.83
120.71 %
7,000.00
Electricity
4,584.36
4,000.00
584.36
114.61 %
48,000.00
Water
1,613.04
750.00
863.04
215.07%
9,000.00
Gas
128.80
128.00
0.80
100.63%
6,000.00
Trash Disposal
0.00
541.67
(541.67)
0.00%
6,500.00
Intown Auto Exp Allowance
250.00
250.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
903 Concert Series
0.00
0.00
0.00
0.00%
30,000.00
Chamber Management
0.00
0.00
0.00
0.00%
35,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
1,000.00
Building Maint./Spls/Equip
3,048.31
3,000.00
48.31
101.61 %
115,000.00
Security
58.95
416.67
(357.72)
14.15 %
5,000.00
Staff IRs./Retirement
668.03
833.34
(165.31)
80.16%
10,000.00
Building Insurance
0.00
0.00
0.00
0.00%
7,500.00
General Liability
0.00
0.00
0.00
0.00%
5,000.00
Workers Comp. Insurance
441.43
445.00
(3.57)
99.20%
1,400.00
Directors & Officers
0.00
0.00
0.00
0.00%
2,000.00
Misc Expenses
46.95
50.00
(3.05)
93.90%
1,000.00
Ground Maintenance
640.00
1,125.00
(485.00)
56.89%
13,500.00
Furniture & Fixtures
19,157,85
19,200.00
(42.15)
99.78%
25,000.00
Capital Improvements
0.00
0.00
0.00
0.00%
53,200.00
Executive Managment Fee
..�.. 15,000.00
.....15 000.00
w.. �.... 0.00
°
. _.. °
..._._
5,000.00
....�
Total Operating Expenses
57,330.47
58,098.36
_ 7,( 67.89
98.68%
565,400.00
Operating Income (Loss)
43,346.07'
(_
43 918.36
,)
572.29
98.70 /°
_ °
(1,500.00)
OTHER INCOME
Interest Income
134.77
� .416.67
__(?81
32.34 /°°
5,0 0.00
Total Other Income
134.77
416.67
(281.90)
32.34%
5,000.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Other Expenses
Total Other Expenses
Net Income (Loss)
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the Month Ended October 31, 2024
0.00 0.00 0.00 0.00% 0.00
$ 43,211_30�i $43,501 69 $ 290,39 99.33% $ 3,500.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended October 31, 2024 and 2023 and 1 Month Ended October 31, 2023
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
1 Month Ended
Oct 31, 2024
Oct 31, 2024
Oct 30, 2023
Oct 31, 2023
Actual
Budget
Actual
Acutal
Revenue
R.V. Hook Up
$ 1,979.85
$ 2,000.00
$ 1,350.63
$ 1,350.63
Rent
12,324.55
12,500.00
6,418.80
4,518.80
Refunded Deposits
µ_ 320.00
320.00)
_m__ 1 600.00)
_ _2,800.00
Total Revenue
13,984.40
14,180.00
6,169.43
3,069.43
Operating Expenses
Branding/Marketing Exp
0.00
0.00
750.00
750.00
Bank Service Charge
64.68
42.00
30.92
93.09
Communications
433.81
500.00
161.02
161.02
Office Expense
0.00
333.34
0.00
0.00
Payroll Expenses
9,749.90
10,000.00
4,346.90
8,946.58
Payroll Tax Expense
740.19
900.00
331.78
684.32
Marketing / Advertising
0.00
0.00
0.00
247.50
Bookkeeping
704.17
583.34
450.75
450.75
Electricity
4,584.36
4,000.00
607.52
607.52
Water
1,613.04
750.00
1,819.85
1,819.85
Gas
128.80
128.00
124.55
124.55
Trash Disposal
0.00
541.67
0.00
391.97
Intown Auto Exp Allowance
250.00
250.00
125.00
250.00
Building Maint./Spls/Equip
3,048.31
3,000.00
26,249.00
38,757.44
Security
58.95
416.67
58.95
58.95
Staff Ins./Retirement
668.03
833.34
517.76
719.80
Workers Comp. Insurance
441.43
445.00
0.00
0.00
Misc Expenses
46.95
50.00
0.00
232.48
Ground Maintenance
640.00
1,125.00
820.00
1,495.00
Furniture & Fixtures
19,157.85
19,200.00
0.00
0.00
Capital improvements
0.00
0.00
25,448.96
25,448.96
Executive Mana ment Fee
g
000.00
� � 5., �..�.,,_.
_ _ 15 000.00
000..
... 0.00.
Total Operating Expenses
57,330.47
58,098.36
61,842.96
81,239.78~
Operating Income (Loss)
__ 43,346.07)
43,918.36(55,673.53
(78,170.35
Other Income
Interest Income34
7 7
... 1.........
._ 416.67
_ 0.00
_ 243.57
Total Other Income0.00
134.77
416.67
243.57
Other Expenses
Total Other Expenses
0.00
0.00
0.00
0.00
Net Income (Loss)
$ 43,211 30
$ JJ .1,501.69)
$ 55,673.53)
$ 77,926.78
Financial statement preparation service provided by Mainory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
November 30, 2024
ASSETS
Love Civic Center
$ 262,998.45
Reserved for Construction
136,825.71
Signage
62,725.00
Credit Union of Texas CD 1001
136,140.84
Red River Credit CD 332
108,681.99
Liberty CD 59873
33,933.92
Liberty CD 6238
52,538.27
FF Money Market 37109
99;430.43
Farmers CD 0085
150,840.71
Farmers CD 0144
52,215.73
Total Current Assets
1,096,331.05
Other Assets
Due From VCC 5,641.65
Total Other Assets ___J,641 -_65
Total Assets $ 1,101,972.70
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts Payable $ 783.33
Due to COC 36,462.83
Payroll Liabilities .1,469.85
Total Current Liabilities 38,716.01
NET ASSETS
Retained Earnings
1,154,209.51
Net Income (Loss)
_p_ 5 m_ .952.82)
Total Net Assets
1,063,256.69
Total Liabilities and Net Assets
$ 1,101,972.70
Financial statement preparation service provided by Malaory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 2 Months Ended November 30, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
2 Months Ended
2 Months Ended
Annual
Nov 30, 2024
Nov 30, 2024
Variance
% of Budget
Budget
Actual
Budget
REVENUE
Motel Tax
$ 0.00
$ 0.00
$ 0.00
0.00%
$ 475,000.00
R.V. Hook Up
2,361.73
2,400.00
(38.27)
98.41 %
7,000.00
Misc Income
98.00
100.00
(2.00)
98.00%
500.00
Rent
20,649.55
23,000:00
(2,350.45)
89.78%
95,000.00
Refunded Deposits
(2,520.00)
(2,520.00)
0.00
100.00%
(14,000.00)
Tower Lightingroa..
_ 0.00
0 00
0.
�.._.. __.. 0.00
° 0.00 °
..._.
400.00
Total Revenue
,20,589.2822.980
00
(2,390.72
89.60%
563,900.00
Gross Profit
20,589.28
22,980.00
{2390.7
89.60 %
563,900,00
OPERATING EXPENSES
Sanctioned BBQ Expense
651.50
650.00
1.50
100.23%
10,000.00
Bank Service Charge
246.47
84.00
162.47
293.42%
600.00
Communications
791.71
1,000.00
(208.29)
79.17%
6,000.00
Office Expense
347.26
666.68
(319.42)
52.09%
4,000.00
Payroll Expenses
19,133.19
20,000.00
(866,81)
95.67%
120,000.00
Payroll Tax Expense
1,452.36
1,800.00
(347.64)
80.69%
10,800.00
Marketing / Advertising
420.00
425.00
(5.00)
98.82%
10,000.00
Audit/Tax
0.00
0.00
0.00
0.00%
4,000.00
Bookkeeping
1,487.50
1,166.68
320.82
127.50%
7,000.00
Electricity
5,486.18
8,000.00
(2,513,82)
68.58%
48,000,00
Water
3,886.65
1,500.00
2,386.65
259.11 %
9,000.00
Gas
281.88
278.00
3.88
101.40%
6,000.00
Trash Disposal
0.00
1,083.34
(1,083.34)
0.00%
6,500.00
Intown Auto Exp Allowance
500.00
500.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
903 Concert Series
0.00
0.00
0.00
0.00%
30,000.00
Chamber Management
35,000.00
35,000.00
0.00
100.00%
35,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
1,000.00
Building Maint./Spls/Equip
8,988.50
9,000.00
(11.50)
99.87%
115,000.00
Security
117.90
833.34
(715.44)
14.15%
5,000.00
Staff Ins./Retirement
937.33
1,666.68
(729.35)
56.24%
10,000.00
Building Insurance
0.00
0.00
0.00
0.00%
7,500.00
General Liability
0.00
0.00
0.00
0.00%
5,000.00
Workers Comp. Insurance
441.43
445.00
(3.57)
99.20%
1,400.00
Directors & Officers
0.00
0.00
0.00
0,00%
2,000.00
Misc Expenses
209.93
200.00
9.03
104.97%
1,000.00
Ground Maintenance
1,260.00
2,250.00
(990.00)
56.00%
13,500.00
Furniture & Fixtures
19,157.85
19,200.00
(42.15)
99.78%
25,000.00
Capital Improvements
0.00
0.00
0.00
0.00%
53,200.00
Executive
0
072
0.00
100.00%
.15,000.00
Operating Expenses
115,797.64
720,748.00.00
(4,951.0
95.90%
_565,400.00
Operating Income (Loss)
____95,208.3�6
(97,768.72)
2,560.36
97.38%
(1,500.00
OTHER INCOME
Interest Income
.
...___.....�. 255.54
, 83334
577.80
(.7.80)
30.66%
3
5,000.00
......
Total Other Income
mm 255.54
833.34
(577.80
30.66%
5,000.00
Other Expenses
Total Other Expenses
_ 0.00
0.00
0.00
0.00%
0,00
Net Income (Loss)$
94,952 82�
$ 96,9mm�
1,982.56
97.95%
$ 3;500.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended November 30, 2024 and 2023 and 2 Months Ended November 30, 2023
Other Expenses
Total Other Expenses
Net Income (Loss)
0.00 0.00 0.00 0.00
.. 4 9,241.52 $ 53,433 6 $ (47 899 97 $ 0181 125 826 69
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
2 Months Ended
Nov 30, 2024
Nov 30, 2024
Nov 30, 2023
Nov 30, 2023
Actual
Budget
Actual
Acutal
Revenue
R.V. Hook Up
$ 381.88
$ 400.00
$ 0.00
$ 1,350.63
Misc Income
98.00
100.00
0.00
0.00
Rent
10,825.00
10,500.00
5,999.96
10,518.76
Refunded Deposits
(?,200.00
ITm2 200.00
w_ 600.00'
mm3 400A0
Total Revenue
9,104.88
8,800.00
5,399.96
8,469.39
Operating Expenses
Branding/Marketing Exp
0.00
0.00
0.00
750.00
Sanctioned BBQ Expense
651.50
650.00
0.00
0.00
Bank Service Charge
181.79
42.00
27.19
120.28
Communications
357.90
500.00
227.45
388.47
Office Expense
347.26
333.34
324.49
324.49
Payroll Expenses
9,383.29
10,000.00
9,022.74
17,969.32
Payroll Tax Expense
712.17
900.00
685.92
1,370.24
Marketing /Advertising
420.00
425.00
0.00
247.50
Bookkeeping
783.33
583.34
600.59
1,051.34
Electricity
901.82
4,000.00
4,719.87
5,327.39
Water.
2,273.61
750.00
1,736.33
3,556.18
Gas
153.08
150.00
298.47
423.02
Trash Disposal
0.00
541.67
391.97
783.94
Intown Auto Exp Allowance
250.00
250:00
250.00
500.00
Chamber Management
35,000.00
35,000.00
25,000.00
25,000.00
Building Maint./SplslEquip
5,940.19
6,000.00
8,292.97
47,050.41
Security
58.95
416.67
58.95
117.90
Staff Ins./Retirement
269.30
833.34
525.58
1,245.38
Workers Comp. Insurance
0.00
0.00
581.26
581.26
Misc Expenses
162.98
150.00
0.00
232.48
Ground Maintenance
620.00
1,125.00
1,145.00
2,640.00
Capital Improvements0
_..._._� 0.00
0.00.
_.......-. 0D..w
25 448.96
Total Operating Expenses
58,467.1177
._ 62,650.36
53,888.78
-..._�
.5,128.56
Operating Income (Loss)
(49,362 29
(53,850.36
I ,468.B2
(126,659.17)
Other Income
Interest Income
_ m_,,,, 120.77
416.67
T 588.91
832.48„
Total Other Income
120.77
416.67
588.91
832.48
Other Expenses
Total Other Expenses
Net Income (Loss)
0.00 0.00 0.00 0.00
.. 4 9,241.52 $ 53,433 6 $ (47 899 97 $ 0181 125 826 69
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Statement of Assets, Liabilities and Net Assets
Modified Cash Basis
December 31, 2024
ASSETS
Love Civic Center
$ 228,492.00
Reserved for Construction
136,825.71
Signage
62,725.00
Credit Union of Texas CD 1001
136,140.84
Red River Credit CD 332
108,681.99
Liberty CD 59873
34,335.55
Liberty CD 6238
52,538.27
FF Money Market 37109
99,430.43
Farmers CD 0085
150,840.71
Farmers CD 0144
_„52,215 73m
Total Current Assets
1,062,226.23
Other Assets
Due From VCC 144,908.42
Total Other Assets 144,908.42
Total Assets $ 1,207,134.65
LIABILITIES AND NET ASSETS
Current Liabilities
Due to COC $ 36,575.48
Payroll Liabilities 1,499.39
Total Current Liabilities 38 074.87
NET ASSETS
Retained Earnings 1,158,209.51
Net Income (Loss) 10850°27
Total Net Assets 1,169,059.78
Total Liabilities and Net Assets $ 1,207,134.65
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Year -to -Date
Modified Cash Basis
For the 3 Months Ended December 31, 2024
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
3 Months Ended
3 Months Ended
Annual
Dec 31, 2024
Dec 31, 2024
Variance
% of Budget
Budget
Actual
Budget
REVENUE
Motel Tax
$ 137,767.15
$ 118,750.00
$ 19,017.15
116.01 %
$ 475,000.00
R.V. Hook Up
2,361.73
2,400.00
(38.27)
98.41 %
7,000.00
Misc Income
98.00
100.00
(2.00)
98.00%
500.00
Rent
32,592.52
35,000.00
(2,407.48)
93.12%
95,000.00
Refunded Deposits
(3,920.00)
(3,920.00)
0.00
100.00%
(14,000.00)
Tower Lighting0.00
......._ ...w
_............ 0.00
... 0.00
0.00%
_..mmmm 400.00
Total Revenue
168,899.40
152,330.0016,569.40
110.88%
563,900.00
Gross Profit168,899.40
152,330.00
16,569.40
110.88%
563,900.00
OPERATING EXPENSES
Sanctioned BBQ Expense
8,410.75
8,650.00
(239.25)
97.23%
10,000.00
Bank Service Charge
422.24
126.00
296.24
335.11 %
500.00
Communications
998.10
1,500.00
(501.90)
66.54%
6,000.00
Office Expense
363.86
1,000.02
(636.16)
36.39%
4,000.00
Payroll Expenses
32,092.67
30,000.00
2,092.67
106.98%
120,000.00
Payroll Tax Expense
2,438.76
2,700.00
(261.24)
90.32%
10,800.00
Marketing / Advertising
420.00
425.00
(5.00)
98.82%
10,000.00
Audit/Tax
0.00
0.00
0.00
0.00%
4,000.00
Bookkeeping
2,090.83
1,750.02
340.81
119.47%
7,000.00
Electricity
13,288.71
12,000.00
1,288.71
110.74%
48,000.00
Water
3,886.65
2,250.00
1,636.65
172.74%
9,000.00
Gas
595.68
578.00
17.68
103.06%
6,000.00
Trash Disposal
0.00
1,625.01
(1,625.01)
0.00%
6,500.00
Intown Auto Exp Allowance
750.00
750.00
0.00
100.00%
3,000.00
Small Equipment
0.00
0.00
0.00
0.00%
1,000.00
903 Concert Series
0.00
0.00
0.00
0.00%
30,000.00
Chamber Management
35,000.00
35,000.00
0.00
100.00%
35,000.00
Eiffel Tower Lighting/Maint
0.00
0.00
0.00
0.00%
1,000.00
Building Maint./Spis/Equip
11,740.52
11,800.00
(59.48)
99.50%
115,000.00
Security
176.85
1,250.01
(1,073.16)
14.15%
5,000.00
Staff Ins./Retirement
2,588.32
2,500.02
88.30
103.53%
10,000.00
Building Insurance
0.00
0.00
0.00
0.00%
7,500.00
General Liability
4,481.95
5,000.00
(518.05)
89.64%
5,000.00
Workers Comp. Insurance
441.43
445.00
(3.57)
99.20%
1,400.00
Directors & Officers
0.00
0.00
0.00
0.00%
2,000.00
Misc Expenses
209.93
200.00
9.93
104.97%
1,000.00
Ground Maintenance
4,268.00
3,375.00
893.00
126.46%
13,500.00
Furniture & Fixtures
19,157.85
19,200.00
(42.15)
99.78%
25,000.00
Capital Improvements
0.00
0.00
0.00
0.00%
53,200.00
Executive Managment Fee
.r._ .........157 024
100.00 %
__
15 000.00
_,.-�.
Total Operating Expenses
158 823.00.
, _ OS
1 699.02
101.08 °%
565,400.00
Operating Income (Loss)
10,076.304,794.08
14,870.38
0.18%
(1,500.00)
OTHER INCOME
Interest Income,m.
773.97
.,61.92%
1,250.01
476.04)
61.
5,000.00
Total Other Income
773.97
1,250.01
X476 04)fi1.92
%
5,000.00
Other Expenses
Total Other Expenses
0.00
0.00
0.00
0.00%
0.00
Net Income (Loss)
$ 10,850 27
$ X3,544.07)
$ 14,394 34306.15%
$ 3,500.00
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Love Civic Center
Budget to Actual, Current Month and Prior Year Period
Modified Cash Basis
For the 1 Month Ended December 31, 2024 and 2023 and 3 Months Ended December 31, 2023
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
1 Month Ended
1 Month Ended
1 Month Ended
3 Months Ended
Dec 31, 2024
Dec 31, 2024
Dec 31, 2023
Dec 31, 2023
Actual
Budget
Actual
Acutal
Revenue
.Motel Tax
$ 137,767.15
$ 118,750.00
$ 120,934.41
$ 120,934.41
R.V. Hook Up
0.00
0.00
1,256.96
2,507,59
Rent
11,942.97
12,000.00
11,125.00
21,643.76
Refunded Deposits
_wwmmmmmmm 1 400.00
� 9,400.0PJ
_ 200.00
(3,606 0.00
Total Revenue
148,310.12
129,350.00
133,116.37
141,585.76
Operating Expenses
Branding/Marketing Exp
0.00
0.00
0.00
750.00
Sanctioned BBQ Expense
7,759.25
8,000.00
0.00
0.00
Bank Service Charge
175.77
42.00
29.05
14933
Communications
206.39
500.00
227.31
615.78
Office Expense
16.60
333.34
0.00
324.49
Payroll Expenses
12,959.48
10,000.00
11,689.09
29,658.41
Payroll Tax Expense
986.40
900.00
890.61
2,260.85
Marketing / Advertising
0.00
0.00
99.00
346.50
Bookkeeping
603.33
583.34
556.50
1,607.84
Electricity
7,802.53
4,000.00
3,545.25
8,872.64
Water
1,125.88
750.00
758.37
4,314.55
Gas
313.80
300.00
801.67
1,224.69
Trash Disposal
0.00
541.67
391.97
1,175.91
Intown Auto Exp Allowance
250.00
250.00
250.00
750.00
Chamber Management
0.00
0.00
0.00
25,000.00
Building Maint./Spls/Equip
2,752.02
2,800.00
6,297.93
53,348.34
Security
58.95
416.67
58.95
176.85
Staff Ins./Retirement
1,650.99
833.34
639.42
1,884.80
General Liability
4,481.95
5,000.00
4,080.53
4,080.53
Workers Comp. Insurance
0.00
0.00
0.00
581.26
Misc Expenses
0.00
0.00
39.90
272.38
Ground Maintenance
3,008.00
1,125.00
620.00
3,260.00
Capital Improvements
0.00
0.00
0.00
---..-'25,448.96
Total Operating Expenses
44151.34
36„375.36
30 975.55
166 04.11
Operating Income (Loss)
104,158.78
92,974.64•
102,140.82
X24,5'18.35
Other Income
Interest Income
518.43
416.67
� 189.54
1,022.02
Total Other Income
518.43
416.67
189.54
1,022.02
Other Expenses
Total Other Expenses
0.00
0.00
0.00
0.00
Net Income (Loss)
$ . 104,677.21
$ 93,391.31
$ 102,330.36
23 496 33
$� )
Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued
by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of
accounting are omitted and no assurance is provided
Item No. 7
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT
ADDRESS
STREET
PROBLEM
ACTION
DATE
PRECINCT 1
STREETS
50
West Hickory
INTAKE
CHECKINTAKE
12/18/24
STREETS
603
8th N.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
105
19th N.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
14th N.E.& Tudor
INTAKE
CHECKINTAKE
12/26/24
STREETS
1200
Van Zant
INTAKE
CHECKINTAKE
12/26/24
STREETS
2612
N.E. Beverly
INTAKE
CHECKINTAKE
12/26/2024
STREETS
1345
Lamar
INTAKE
CHECKINTAKE
12/26/24
STREETS
1775
Clarksville
INTAKE
CHECKINTAKE
12/26/24
STREETS
12th N.E. & Tudor
INTAKE
CHECKINTAKE
12/27/24
STREETS
12th N.E. & Booth
INTAKE
CHECKINTAKE
12/27/24
STREETS
11th N.E.& MLK
INTAKE
CHECKINTAKE
12/27/24
STREETS
16th S.E. & Margaret
INTAKE
CHECKINTAKE
12/27/24
STREETS
1575
Lamar Ave
INTAKE
CHECKINTAKE
12/27/24
STREETS 11775
Clarksville
INTAKE
ICHECK INTAKE
12/27/24
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT
ADDRESS
ISTREET
PROBLEM
ACTION
DATE
PRECINCT 2
STREETS
1346
North Main
INTAKE
CHECKINTAKE
12/04/24
STREETS
1231
North Main
INTAKE
CHECK INTAKE
12/04/24
STREETS
840
1st N.W.
INTAKE
CHECKINTAKE
12/04/24
STREETS
12th & Cherry
INTAKE
CHECKINTAKE
12/04/24
STREETS
7th N.W.& Bonham
INTAKE
CHECKINTAKE
12/04/24
STREETS
7th N.W.& Ashby
INTAKE
CHECKINTAKE
12/04/24
STREETS
7th N.W.& Graham
INTAKE
CHECKINTAKE
12/04/24
STREETS
19th N.W. & Graham
INTAKE
CHECKINTAKE
12/04/24
STREETS
19th N.W. & Campbell
INTAKE
CHECKINTAKE
12/04/24
STREETS
16th & Henderson
INTAKE
CHECKINTAKE
12/04/24
STREETS
9th & Campbell
INTAKE
CHECKINTAKE
12/04/24
STREETS
6th S.W. & Sherman
INTAKE
CHECKINTAKE
12/16/24
STREETS
1150 North Main
Sante Fe to North Main
INTAKE
CHECKINTAKE
12/17/24
STREETS
INTAKE
1st N.W. Provine
INTAKE
CHECKINTAKE
12/17/24
STREETS
CHECKINTAKE
6th N.E. Cherry
INTAKE
CHECKINTAKE
12/17/24
STREETS
12/26/24
6th N.E. Booth
INTAKE
CHECKINTAKE
12/17/24
STREETS
STREETS
Lamar to Hearon
INTAKE
CHECKINTAKE
12/17/24
STREETS
9th N.W. & Campbell
Church to South Main
INTAKE
CHECKINTAKE
12/17/24
STREETS
INTAKE
1st & Kaufman
INTAKE
CHECKINTAKE
12/18/24
STREETS
CHECK INTAKE
1st & Hearon
INTAKE
CHECKINTAKE
12/18/24
STREETS
12/26/24
1st& Washington
INTAKE
CHECKINTAKE
12/18/24
STREETS
500 Block
Austin
INTAKE
CHECKINTAKE
12/18/24
STREETS
11th S.W. Kaufman
INTAKE
CHECKINTAKE
12/18/24
STREETS
1300 Block
Bonham
INTAKE
CHECKINTAKE
12/18/24
STREETS
1430
North Main
INTAKE
CHECKINTAKE
12/18/24
STREETS
1350
North Main
INTAKE
CHECKINTAKE
12/18/24
STREETS
1150
North Main
INTAKE
CHECKINTAKE
12/18/24
STREETS
840
1st N.W.
INTAKE
CHECKINTAKE
12/18/24
STREETS
124
West Cherry
INTAKE
CHECKINTAKE
12/18/24
STREETS
16th N.W. Henderson
INTAKE
CHECKINTAKE
12/18/24
STREETS
19th N.W. Campbell
INTAKE
CHECKINTAKE
12/18/24
STREETS
19th N.W. Graham
INTAKE
CHECKINTAKE
12/18/24
STREETS
20th N.W. Shiloh
INTAKE
CHECKINTAKE
12/18/24
STREETS
128
24th S.E.
JINTAKE
CHECKINTAKE
12/18/24
STREE
JINTAKE
CHECKINTAKE
12/26/24
STREETS 1350 North Main INTAKE CHECKINTAKE 12/26/24
STREETS
1150 North Main
INTAKE
CHECKINTAKE
12/26/24
STREETS
840 1st N.W.
INTAKE
CHECKINTAKE
12/26/24
STREETS
124 West Cherry
INTAKE
CHECKINTAKE
12/26/24
STREETS
7th N.W.& Bonham
INTAKE
CHECKINTAKE
12/26/24
STREETS
7th N.W. & Ashby
INTAKE
CHECKINTAKE
12/26/24
STREETS
7th N.W. & Graham
INTAKE
CHECKINTAKE
12/26/24
STREETS
9th N.W. & Campbell
INTAKE
CHECKINTAKE
12/26/24
STREETS
16th N.W.& Henderson
INTAKE
CHECKINTAKE
12/26/24
STREETS
19th N.W. & Campbell
INTAKE
CHECK INTAKE
12/26/24
STREETS
19th N.W.& Graham
INTAKE
CHECKINTAKE
12/26/24
STREETS
655
N.E. M LK
INTAKE
CHECKINTAKE
12/26/24
STREETS
4th N.E. & Tudor
INTAKE
CHECKINTAKE
12/26/24
STREETS
300 Block
N.E. Provine
INTAKE
CHECKINTAKE
12/26/24
STREETS
300 Block
N.E. Henderson
INTAKE
CHECKINTAKE
12/26/24
STREETS
300 Block
N.E. Garrett
INTAKE
CHECKINTAKE
12/26/24
STREETS
320
Grove N.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
357
2nd N.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
3rd N.W. & Provine
INTAKE
CHECKINTAKE
12/26/24
STREETS
4th N.E. & Tudor
INTAKE
CHECKINTAKE
12/26/24
STREETS
4th N.W.& Henderson
INTAKE
CHECKINTAKE
12/26/24
STREETS
655
Mlk
INTAKE
CHECKINTAKE
12/27/24
STREETS
265
1st S.E.
INTAKE
CHECKINTAKE
12/27/24
STREETS
200 Block
South Main
INTAKE
CHECKINTAKE
12/27/24
STREETS
13rd S.E. & kaufman
INAKE
CHECKINTAKE
12/27/24
STREETS
495
East Kaufman
INTAKE
CHECKINTAKE
12/27/24
STREETS
400 Block
East Austin
INTAKE
CHECKINTAKE
12/27/24
STREETS
447
Woodlawn
INTAKE
ICHECKINTAKE
12/27/24
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT
ADDRESS STREET PROBLEM ACTION
DATE
PRECINCT 3
STREETS
405 22nd S.W. INTAKE CHECKINTAKE
12%18/24
STREETS
22nd N.W. Walker INTAKE CHECKINTAKE
12%18/24
STREETS
1140 N.E.Levi INTAKE CHECKINTAKE
12/26/24
MARCH 2024 Culverts, Ditches
& Intakes
DEPARTMENT ADDRESS
STREET
PROBLEM
ACTION
DATE
PRECINCT 4
STREETS 405
22nd S.W.
INTAKE
CHECKINTAKE
12/18/24
STREETS
22nd N.W.& Walker
INTAKE
CHECKINTAKE
12/18/24
STREETS 1140
N.E. Levi Ln
INTAKE
CHECKINTAKE
12/26/24
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT
ADDRESS
,STREET
PROBLEM
ACTION
DATE
PRECINCT 5
STREETS
1st& Hearon
INTAKE
CHECKINTAKE
12/18/24
STREETS
Hubbard to Culbertson
INTAKE
CHECKINTAKE
12/18/24
STREETS
2745
Hubbard
INTAKE
CHECKINTAKE
12/18/24
STREETS
2720
Culbertson
INTAKE
CHECKINTAKE
12/18/24
STREETS
6th S.E. & Washington
INTAKE
CHECKINTAKE
12/26/24
STREETS
128
24th S.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
24th S.E. & Culbertson
INTAKE
CHECKINTAKE
12/26/24
STREETS
2785
Hubbard
INTAKE
CHECKINTAKE
12/26/24
STREETS
2725
Culbertson
INTAKE
CHECKINTAKE
12/26/24
STREETS
1850
Polk
INTAKE
CHECKINTAKE
12/26/24
STREETS
8th S.E. & oak
INTAKE
CHECKINTAKE
12/26/24
STREETS
600 Block
East Sherman
INTAKE
CHECKINTAKE
12/26/24
STREETS
600 Block
East Austin
INTAKE
CHECKINTAKE
12/26/24
STREETS
24th S.E. & Hubbard
INTAKE
CHECKINTAKE
12/26/24
STREETS
2745
Hubbard
INTAKE
CHECKINTAKE
12/26/24
STREETS
2740
Culbertson
INTAKE
CHECKINTAKE
12/26/24
STREETS
265
1st S.E.
INTAKE
CHECKINTAKE
12/26/24
STREETS
427
East Hearon
INTAKE
CHECKINTAKE
12/26/24
STREETS
540
East Hearon
INTAKE
CHECKINTAKE
12/26/24
STREETS
5th S.E. & Jackson
INTAKE
CHECKINTAKE
12/26/24
STREETS
6th S.E. & Washington
INTAKE
CHECKINTAKE
12/26/24
STREETS
427
East Hearon
INTAKE
CHECKINTAKE
12/27/24
STREETS
502
East Hearon
INTAKE
CHECKINTAKE
12/27/24
STREETS
8th S.E. & Washington
INTAKE
CHECKINTAKE
12/27/24
STREETS
1447
Hearon
INTAKE
CHECKINTAKE
12/27/24
STREETS
2745
Culbertson
INTAKE
CHECKINTAKE
12/27/24
STREETS
24th S.E.& Hubbard
INTAKE
CHECKINTAKE
12/27/24
STREETS
138
24th S.E.
INTAKE
CHECKINTAKE
12/27/24
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT
ADDRESS
STREET
PROBLEM
ACTION
DATE
PRECINCT 6
STREETS
STREETS
1355
22nd N.E.
25th Ridgeview N.E.
INTAKE
INTAKE
CHECKINTAKE
CHECK INTAKE
12/26/24
12/26/24
STREETS
STREETS
317
305
27th N.E.
Collegiate N.E.
INTAKE
CHECK INTAKE
ICHECKINTAKE
12/26/24
12/26/24
DECEMBER 2024 Culverts, Ditches & Intakes
DEPARTMENT ADDRESS ISTREET PROBLEM ACTION DATE
PRECINCT 7
STREETS 400 Block 113th S.W. INTAKE CHECK INTAKE 12/18/24
Item No. 8
Building and Standards Report: December, 2024
The Building and Standards Commission does not meet in December
1 structure was demolished in December, 2024:
1209 E Hickory
November Code Report
CASE TYPES INSPECTIONS OPENED ACTIVE CLOSED
HIGH GRASS AND WEEDS 63 19 19 44
JUNK & RUBBISH
17''
13
13 4
SWIMMING POOLS
0
0
0 0
BASKETBALL GOALS
3
2
2 1
LIMBS & BRUSH
OUTSIDE STORAGE
9
11
4
6
4 5
6 5
TRASH CANS
FRONT YARD PARKING
4
7
0,
4
0 4
4 3
JUNK VEHICLES
6
1
0 5
SPECIAL VEHICLES
ADDRESS NOT ON PROPERTY
5
0
3
0
3 2
0 0
BUSINESS IN RESIDENTIAL
DEAD TREE/ TREE OBSTRUCTION
1
3
1
2
1 0
2 1
GARAGE SALE VIOLATION
0
0
0 0
GRASS CLIPPING
ILLEGAL DUMP
0
15
0
6
0'' 0'
0 9
PARKING ON VACANT LOT
ACCESSORY BUILDING - COM
ACCESSORY BUILDING - RES
0
0
2
0
0
2
0 0
0 0
2 0
DILAPIDATED STRUCTURES
1
0
0 1
ELECTRIC FENCES
0
0
0 0
FENCES
1
1
1 0
SIGNS 73
35
0
38 j
SUBSTANDARD STRUCTURES 1
0
0
1
UNSECURE STRUCTURES 0
0
0
0
TOTAL 221
99
57
123
Item No. 9
TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: GENERAL MUNICIPAL ELECTION
DATE: January 27, 2025
BACKGROUND: Pursuant to Section 14 of the Charter for the City of Paris, an election shall be
held in May on the uniform election date in even numbered years for the purpose of electing
Council Members for Districts 4, 5 and 7. The uniform election date prescribed by the State is May
3, 2025.
STATUS OF ISSUE: The early voting polling place for the four Districts is the Lamar County
Courthouse Annex for Early Voting and Election Day.
BUDGET: The estimate for election services is $8,639.07 for the general election. The City has
$8,800.00 budgeted for elections.
RECOMMENDATION: Approve a Resolution calling the City of Paris' general election for May
3, 2025.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ORDERING THE REGULAR MUNICIPAL ELECTION FOR THE CITY OF
PARIS, TEXAS, TO BE HELD ON THE FIRST SATURDAY IN MAY 2025, SAME
BEING THE 3RD DAY OF MAY 2025, FOR THE PURPOSE OF ELECTING
MEMBERS OF THE PARIS CITY COUNCIL IN DISTRICTS 4, 5 & 7 FOR THE
ENSUING TWO YEARS; DESIGNATING POLLING PLACES; ORDERING
NOTICES OF ELECTION TO BE GIVEN; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS, it is necessary that the City Council of the City of Paris order a regular
municipal election for the City of Paris, Texas, be held by the qualified voters of Districts 4,
5 & 7 of the City of Paris, Texas, on the first Saturday in May 2025, same being the 3rd day
of May 2025, between the hours of 7:00 o'clock a.m. and 7:00 o'clock p.m., for the purpose
of electing three (3) members of the City Council of the City of Paris for two year terms, as
follows:
One Council Member from District Four (4)
One Council Member from District Five (5)
One Council Member from District Seven (7)
WHEREAS, the election shall be held as an Election administered by the Lamar
County Elections Administrator in accordance with the provisions of the Texas Election
Code, the Charter of the City of Paris, the Election Contract with the County of Lamar, and as
provided in Paragraphs 2, 3, 5, 6 and 7 of the District Court Order entered March 15, 1976,
in Civil Action No. P -75 -3 -CA, in the United States District Court for the Eastern District of
Texas, Paris Division, and as provided in the Charter of the City of Paris and the laws of the
State of Texas wherein they do not conflict with said Order; and
WHEREAS, the City of Paris accepts Lamar County Election Administration's use of
the Election Systems & Software direct recording electronic voting systems, which have been
certified by the Secretary of State in accordance with the Texas Election Code and approved
by the United States Department of Justice.
NOW, THEREFOERE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in this resolution are hereby in all things
approved.
Section 2. That the regular municipal election is hereby ordered for May 3, 2025,
for the City of Paris, Texas, for the purpose of electing members of the City Council for
Districts 4, 5 and 7. The Polling location where qualified voters may cast ballots for the
general election is the Lamar County Courthouse Annex, Old County Courtroom, 231 Lamar
Avenue, Paris, Texas. The polling location shall be open from 7:00 a.m. to 7:00 p.m. the date
of the election. The election will be conducted in accordance with the Contract for Election
Services attached hereto as Exhibit "A."
Section 3. That early voting by personal appearance by qualified voters may be
conducted at the Lamar County Courthouse Annex, 231 Lamar Avenue, Paris, Texas. Early
voting by personal appearance for the May 3, 2025 General Election will be conducted by
the Lamar County Elections Administrator beginning on Tuesday, April 22, 2025, and
continue through Tuesday, April 29, 2025.
Section 4. That applications for early voting ballot by mail shall be mailed to: Tricia
Johnson, Early Voting Clerk, Lamar County Elections Administrator, Lamar County
Courthouse Annex, 231 Lamar Avenue, Paris, Texas.
Section 5. That in accordance with Section 123.001 of the Texas Election Code, the
Election Systems & Software direct recording electronic voting systems approved by the
Secretary of State are hereby adopted for the general election on May 3, 2025.
Section 6. That pursuant to the Contract for Election Services, the Lamar County
Elections Administrator shall serve as Election Administrator for the election. Presiding
Election Judges and Alternate Presiding Election Judges appointed to serve at said polling
places shall be those election officials appointed by the Elections Administrator.
Section 7. That in compliance with Section 271.006 of the Texas Election Code,
Tricia Johnson, Lamar County Elections Administrator, will be appointed as Early Voting
Clerk. Other deputy early voting clerks will be appointed as needed to process early voting
mail and to conduct early voting by personal appearance at the Early Voting Polling Place,
Lamar County Courthouse Annex, 231 Lamar Avenue, Paris, Texas.
Section 8. That an Early Voting Ballot Board shall be created to process early
voting results in accordance with Section 87.007 of the Texas Election Code. The Early Voting
Ballot Board shall be made up of members appointed in the manner stated in the Contract
for Election Services.
Section 9. That such election shall be held in accordance with the laws of the State
of Texas governing general and municipal elections, insofar as the same may be applicable,
and with the provisions of the City Charter and Ordinances of the City of Paris, wherein said
Charter and ordinances do not conflict with state law and the above-described Order.
Section 10. That the City Clerk of the City of Paris is hereby directed and instructed
to cause the posting of a properly executed Notice of Election pursuant to this order of
election, signed by the Mayor of the City of Paris and attested by the City Clerk, on the bulletin
board in the City Clerk's Office, on the board provided for notices at the City Hall door, at
each of the polling places designated above, not later than the twenty-first (21st) day before
election day; further, a properly executed copy of such Notice of Election shall be published
at least one time not earlier than the thirtieth (30th) day nor later than the tenth (10th) day
before election day in at least one (1) daily newspaper published in the City of Paris, and a
copy of the notice shall be filed with the City Clerk of the City of Paris, together with the
posting officer's return and the newspaper certificate of publication.
Section 11. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in a regular meeting,
at the City Hall of said City, on this 27th day of January, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
THE STATE OF TEXAS §
COUNTY OF LAMAR §
CONTRACT FOR ELECTION SERVICES BETWEEN THE LAMAR COUNTY
ELECTIONS ADMINISTATOR'S OFFICE AND THE CITY OF PARIS.
THIS CONTRACT made by and between Lamar County, Texas, acting by and through
Tricia Johnson, Lamar County Elections Administrator, hereinafter referred to as "The Elections
Administrator" and THE CITY OF PARIS, a governmental entity organized under the laws of
the State of Texas, hereinafter referred to as the "Entity" and by the authority of Section
31.092(a) of the Texas Election Code for the conduct and supervision of the Entity's May 3,
2025 General Election for the election of its officers.
RECITALS
The Entity is holding an election for the purpose of selection of certain elected officers of
the Entity (at the expense of the Entity) on May 3, 2025.
The election precincts of the Entity, which lie within the jurisdictional limits of Lamar
County (the "County"), have been established and may be re-established by the Entity as its
election precincts pursuant to Section 42.061 of the Texas Election Code.
The County owns a direct recording electronic voting system which has been duly
approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended,
and the Entity desires to use the County's electronic voting system in its election and to
compensate the County for such use.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits
to the parties, IT IS AGREED as follows:
I. ADMINISTRATION
The Lamar County Elections Administrator shall assist, coordinate, supervise, and handle
all aspects of administering the election as provided in this Contract in a manner consistent with
all relevant laws, codes, rules and regulations, including, without limitations, those functions set
forth in Exhibit Al. The Entity agrees to pay Lamar County Elections Administrator for
equipment, supplies, services, and administrative costs as provided in this Contract. The Lamar
County Elections Administrator shall serve as the administrator for the election; however, the
Entity shall remain responsible for the lawful conduct of its election including, without
limitation, those functi ys reserved to the Entity and set forth in Exhibit A2 and any functions
which cannot be lawfully delegated to the Lamar Count Elections Administrator. The Elections
Administrator shall provide advisory services in connection with decisions to be made and
actions to be taken by the officers of the Entity; however it shall be the responsibility of the
Entity to obtain whatever legal opinions it deems necessary, from the Entity's chosen legal
counsel and at the Entity's sole cost and expense. The Lamar County Elections Administrator
will not provide legal advice to the Entity.
II. LEGAL DOCUMENTS
The Entity shall be responsible for the preparation, adoption, and publication of all
required election orders, resolutions, notices, and any other pertinent documents required by the
Texas Election Code, including the language of the official ballot.
The Entity shall provide a copy of its election order and notice to the Lamar County
Elections Administrator not later than sixty (60) days before the election, as provided for by
Section 4.008 of the Texas Election Code.
The Elections Administrator shall be responsible for making the submission, if any is
required or desired, to the United States Department of Justice, pursuant to the Voting Rights Act
of 1965, as amended.
III. VOTING LOCATIONS
It is agreed that Election Day voting shall be held at the locations shown in the Election
Order and Notice duly adopted by the Entity. In the event that any of these voting locations are
not available, the Elections Administrator will arrange for use of an alternate location with the
approval of the Entity and at the Entity's expense, together with DOJ approval.
This Contract shall be deemed an agreement for a joint election with other governmental
units in Lamar County holding an election on the same day in all or part of the same territory and
whose governing bodies have authorized said joint election by order, resolution or other official
action, together with DOJ approval.
IV. ELECTION JUDGES, CLERKS AND OTHER ELECTION PERSONNEL
Lamar County shall be responsible for the initial selection of the presiding election
judges, alternate election judges and election clerks for the Entity's election. The Elections
Administrator shall provide to the Entity a list of presiding judges, alternate judges and clerks for
its election who shall be appointed by the Entity as required by law.
The Elections Administrator shall notify all election judges of the eligibility requirements
of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to
ensure that all election judges appointed for the Entity's election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all
election judges and clerks. The Elections Administrator shall arrange for the date, time, and
place for presiding election judges to pick up their election supplies. Each presiding election
judge will be sent a letter (not later than the 15th day before election day, as required by Section
4.007 of the Texas Election Code) by the Elections Administrator notifying him of his
2
appointment, the time and location of distribution of election supplies, and the number of
election clerks that the presiding judge may appoint.
Each Presiding Election Judge and Election Clerk will receive $12.00 per hour for a
maximum of 14 hours. The Presiding Election Judge or Election Clerk will receive an additional
$25.00 as flat -rate compensation for delivering election returns and supplies to the Lamar County
Elections Administrator's Office after the polls close.
It is agreed by the Entity that at al
location with the approval of the Entity and at the Entity's expense.
As Early Voting Clerk, the Elections Administrator shall receive applications for early
voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election
Code. Any requests for early voting ballots to be voted by mail received by the Entity shall be
forwarded immediately to the Elections Administrator for processing. Persons voting by mail
will send their marked ballots to the Elections Administrator's Office.
The Elections Administrator will be responsible for payment to all parties who have
provided services, supplies and voting locations for the election. A contracting Entity shall not
be liable to any third party by default of the Elections Administrator's Office in connection with
holding the election, including failure by Lamar County or its Elections Administrator's Office
to pay for services, supplies and voting locations for this election.
Early voting by personal appearance by qualified voters will be conducted at the Lamar
County Courthouse Annex, 231 Lamar Avenue, Paris, Texas. Early voting by personal
appearance for the May 3, 2025 General Election will be conducted by the Lamar County
Elections Administrator beginning on Tuesday, April 22, 2024, and continue through
Tuesday April 29, 2025, during normal business hours of 8:00 a.m. until 5:00 p.m.
VII. EARLY VOTING BALLOT BOARD
An Early Voting Ballot Board shall be created to process early voting results from the
Entity's election. The Elections Administrator shall appoint the Presiding Judge of the Early
Voting Ballot Board. The Presiding Judge, with the assistance of the Elections Administrator,
shall appoint two or more additional members to constitute the Early Voting Ballot Board
members to efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the
central counting station to receive and tabulate the voted ballots in accordance with the
provisions of the Texas Election Code and of this Contract.
The Entity hereby appoints the following central counting station officials in accordance
with Sections 127.002 and 127.005 of the Texas Election Code:
Counting Station Manager: Tricia Johnson, Elections Administrator
Tabulation Supervisor: Tricia Johnson, Elections Administrator
Presiding Judge: Tricia Johnson, Elections Administrator
The Elections Administrator or his representative shall deliver timely cumulative reports
of the election results as precincts report to the central counting station and are tabulated. The
Election Administrator shall be responsible for providing cumulative totals and precinct returns
from the election to the Entity, prior to releasing the information to the candidates, press, or
general public, by distribution of hard copies at the Central Counting Station or electronic
4
transmittals by facsimile (when so requested.)
IX. ELECTION RESULTS
The Elections Administrator will prepare the unofficial canvass reports after all ballots
have been counted and will deliver a copy of the unofficial canvass to the Entity as soon as
possible after all returns have been tabulated, but in no event later than 5:00 p.m. of the seventh
day following the election date. The Entity shall be responsible for the official canvass of its
election.
The Elections Administrator shall be responsible for conducting the post-election manual
recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by
the Secretary of State. Notification and copies of the recount, if waiver is denied, will be
provided to the Entity and the Secretary of State's Office.
X. ELECTION EXPENSE AND ALLOCATION OF COSTS
The Entity agrees to reimburse Lamar County for the actual costs of administering its
election including, but not limited to, the actual costs of supplies, printing, programming,
personnel, and polling place rental fees. The Entity agrees to reimburse Lamar County for
overtime wages and benefits paid to the permanent employees of The Elections Administrator
for Contractual duties performed outside the normal business hours of Lamar County in
accordance with Section 31.100(e) of the Texas Election Code. The Entity further agrees to pay
Lamar County an administrative fee equal to ten percent (10%) of its total billable costs in
accordance with Section 31.100(d) of the Texas Election Code. The fee may not be less than
$75.00.
XI. TERMINATION
The Elections Administrator's Office and each contracting Entity each have the right to
terminate this agreement at any time upon written notice to the other party with payment of all
outstanding bills for election services incurred prior to the date of the notice. In no case will a
contract be terminated less than forty-five (45) days prior to an election or after receipt of the
below mentioned partial payment as discussed in paragraph XVII.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF
ELECTION
The Entity may withdraw from this Contract should it cancel its election in accordance
with Sections 2.051 - 2.053 of the Texas Election Code.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots
and all records of the election as authorized by Section 31.096 of the Texas Election Code.
5
Access to the election records shall be available to the Entity as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public
Information Act. The election records shall be stored at the offices of the Elections
Administrator, who shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the
provisions of Section 66.058 of the Texas Election Code. If records of the election are involved
in any pending election contest, investigation, litigation, or open records request, the Elections
Administrator shall maintain the records until final resolution or until final judgment, whichever
is applicable. It is the responsibility of the Entity to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open
records request which may be filed with the Entity.
The Elections Administrator shall notify the Entity of the planned destruction of any
records of the election prior to the record's destruction.
XIV. SPECIAL ELECTIONS
The Entity understands and agrees that the cost estimates provided within this contract
are for the Entity's general election and that any special election(s) called may increase the cost
of the election.
XV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. The
Entity agrees that any recount shall take place at the offices of the Elections Administrator, and
that the Elections Administrator shall serve as Recount Supervisor and the official of the Entity
performing the duties of a secretary under the Texas Election Code, or its lawful designee, shall
serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services
to the Entity as necessary to conduct a proper recount.
XVI. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
The Elections Administrator will assist the Entity in securing adequate polling places,
rent free if available; however, it is the responsibility of the Entity to ensure that the polling
places comply with current accessibility standards as set forth in the Americans With Disabilities
Act and any state or local laws or ordinances. Accessibility compliance shall be at the Entity's
expense. In the event that compliance cannot be achieved, the Entity agrees to indemnify the
Elections Administrator and Lamar County, Texas from any resulting liability, whether civil or
criminal.
XVII. MISCELLANEOUS PROVISIONS
A. It is understood that to the extent space is available, that other political subdivisions
may wish to participate in the use of the County's election equipment, and it is
2
agreed that the Elections Administrator may contract with such other political
subdivisions for such purposes and that in such event there may be an adjustment of
the pro -rata share to be paid to the County by the participating authorities.
B. The Elections Administrator shall file copies of this document with the Lamar
County Treasurer and the Lamar County Auditor in accordance with Section 31.099
of the Texas Elections Code.
C. In the event that legal action is filed challenging the Entity's election, each party
hereto shall defend its own actions, officials and employees. Provided, however, if it
is determined that the legal action brought against Lamar County or the Lamar
County Elections Administrator or any additional election personnel, is based solely
on the negligent acts or the wrongful intentional actions of the entity, then the Entity
shall provide, at its own expense, legal representation for the County, the Elections
Administrator, and additional election personnel as necessary save and except in any
instance whereby an unlawful or otherwise improper act or omission of the County,
the Election Administrator or another Entity participating in the election has
precipitated such legal action.
D. The County and the Entity agree that under the Constitution and laws of the State of
Texas, neither the County nor the Entity can enter into an agreement whereby either
party agrees to indemnify or hold harmless another party; therefore, all references of
any kind, if any, to indemnifying or holding or saving harmless for any reason are
hereby deleted.
E. This Contract shall be construed under and in accordance with the laws of the State
of Texas, and all obligations of the parties created hereunder are performable in
Lamar County, Texas.
F. In the event one or more of the provisions contained in this Contract shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
Contract shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
G. All parties shall comply with all applicable laws, ordinances, and codes of the State
of Texas, all local governments, and any other entities with local jurisdiction.
H. The waiver by any party of a breach of any provision of this Contract shall not
operate as or be construed as a waiver of any subsequent breach.
Any amendment of this Contract shall be of no effect unless in writing and signed by
all parties hereto.
7
XVIII. COST ESTIMATES AND DEPOSIT OF FUNDS
The estimated cost for such services will be computed by the Elections Administrator and
delivered to each contracting Entity within sixty (60) days prior to the election. Each contracting
Entity shall pay the Elections Administrator twenty-five (25) percent of the total cost within ten
(10) days after ordering the election, and no later than forty-five (45) days prior to the election,
as partial payment for contract election services. After the date of the election and completion of
all duties required by the Elections Administrator, the Elections Administrator shall then
compute the final statement for all services rendered, together with administrative fees, less any
partial payments and bill each contracting Entity, as applicable, such sum. Each contracting
Entity shall be responsible for paying this amount within thirty (30) days from the date of billing.
It is understood by the Entity that the actual expenses for this election may exceed the
estimate. It is further understood by the Entity that this estimate is based on the
participation of other Entities in this election. If one or more of these other Entities
chooses not to participate, or if they cancel their election as allowed by law, their share of
the total election expenses will be distributed among the other participating Entities. In the
event that the Entity disputes any portion of the charges, fees or costs payable under this
Contract, the Entity agrees to promptly pay the undisputed amounts when due.
XIX. MODIFICATION OF ESTIMATED COSTS FOR ELECTION
The Estimated Costs of Election set forth in the attached Exhibit A3 may be modified
once a year, upon agreement of both the Elections Office and each contracting Entity.
Signatures of the Elections Office Administrator and the Entity Official on the modified costs
shall evidence such modification.
XX. Each contracting Entity agrees to jointly hold an election, if necessary, with another
contracting Entity such as City, School, Hospital, etc.
XXI. Each person signing below acknowledges their signature as acting on behalf of the Entity
they represent.
XXII. If a contracting Entity certifies their election in accordance with §2.051, 2.052, and 2.053
of the Texas Election Code, they may withdraw from this contract by informing the Elections
Office in writing.
8
IN WITNESS WHEREOF, the parties hereto have made and entered into this Agreement this
-�.....day of _ _.� 2025.
COUNTY OF LAMAR
Tricia Johnson, Lamar County Elections Administrator
CITY OF PARIS
Rose Beverly, City Manager
City of Paris, Texas
E
EXHIBIT Al
Functions Delegated to the Lamar County Elections Administrator
1. Arrange for the notification, including writs of Election, training, and compensation for
all presiding judges, alternate judges and clerks.
2. Provide training of all election workers and personnel.
3. Provide training materials for each election worker.
4. The Elections Administrator will be responsible for notifying each election judge and
alternate judge of his or her appointment and for determining the number of clerks or
other election workers authorized to work at each voting location.
5. Arrange for the use and compensation of polling locations.
6. Pay cost of election judges and clerks: Each election judge and clerk will receive $12.00
per hour (for a maximum of 14 hours). The election judge or his designated clerk will
receive an additional $25.00 for delivering election returns and supplies to the Elections
Administrator's Office after the polls close (See attached Estimated Costs for Election).
7. Procure, prepare, proof and distribute ballots. (See attached Estimated Costs for
Election).
8. Procure, prepare and distribute election judge kits. (See attached Estimated Costs for
Election).
9. Prepare the list of registered voters to be used in conducting the election at no cost.
10. Conduct the testing of the electronic tabulation equipment.
11. Supervise the handling and disposition of election returns, voted ballots, and tabulate
unofficial returns and assist in preparing the tabulation for the official canvass.
12. Provide at no cost for the storage of election records as provided by law.
13. Provide at no cost, copies of all invoices received by the Elections Administrator's Office
for payment of services or supplies of which each contracting Jurisdiction, as applicable,
is to reimburse the Elections Office for payment.
14. Supervise the conduct of early voting in person and by mail and supply personnel to
serve as deputy early voting clerks. (See attached Estimated Costs for Elections).
15. All requests for early voting ballots by mail that are received by each contracting
Jurisdiction will be transported by the Jurisdiction on the day of receipt to the Elections
Office for processing. Persons voting by mail will send their marked ballots to the
Elections Office. (See attached Estimated Costs for Election).
16. An Early Voting Ballot Board appointed by the Elections Office will prepare all early
voting ballots (those cast by mail and those cast by personal appearance) for count. (See
attached Estimated Costs for Elections).
17. Hire and train early voting ballot board central count personnel.
18. The Elections Office will be responsible for payment to all parties who have provided
services, supplies and voting locations for the election. A contracting Jurisdiction shall
not be liable to any third parties by default of the Elections Office in connection with
holding the election, including failure by Lamar County or its Elections Office to pay for
services, supplies and voting locations for this election.
The Elections Administrator's Office will set the dates for early voting to be open on
Tuesday, April 22, 2025, and continue through Tuesday April 29, 2025, during
normal business hours of 8:00 a.m. until 5:00 p.m.
ff
19. The Elections Office will be responsible for delivering and picking up voting equipment.
20. The Elections Office will be responsible for the handling of mail in ballots.
21. The Elections Office will be responsible for tabulating votes.
22. The Elections Office will be responsible for programming ballots.
23. The Elections Office will be responsible for providing phone bank workers (early voting
and Election Day).
24. The Elections Office will be responsible for programming and predefining early voting
and Election Day equipment.
25. The Elections Office will be responsible for Logic and Accuracy Testing.
26. The Elections Office will be responsible for Public Testing.
27. The Elections Office will be responsible for compiling and mailing writs and orders of
the election to the Presiding Judge and Alternate Judge of each precinct.
28. The Elections Administrator will prepare the unofficial tabulation report after all
precincts have been counted, and will provide a report to each Jurisdiction as soon as
possible after all returns have been tabulated either by e-mail or by phone, as agreed by
each Jurisdiction. Each Jurisdiction will be responsible for the official canvass of its
Elections. (See attached Estimated Costs for Election).
29. Will provide an ADA compliant facility.
11
EXHIBIT A2
Functions Reserved to the Entity.
1. Accept valid applications.
2. Will provide Candidate Names and/or and Measures for ballot.
3. Will provide order of Candidates and/or Measures.
4. Will provide an ADA compliant facility.
5. Will publish all legal notices and documents that are required by law.
6. Preparation of election orders, resolutions, notices and other pertinent documents for
adoption or execution by the appropriate office or body.
7. Posting or publication of election notices.
8. Deliver to the Elections Office as soon as possible, but no later than three (3) days after
closing of candidate filing deadline, the official wording for the election that is to be
printed on the ballot with the exact form, candidate order, wording and spelling that is to
be used.
9. Pay any additional costs incurred by the Elections Office if a recount for the election is
required, or the election is contested in any manner by a contracting Jurisdiction as
applicable.
10. Provide services as listed in Sec. 31.096 of the Texas Election Code. (Accept applications
from candidates).
11. Provide to the Elections Office a copy of the election notices and orders and any
Department of Justice submissions.
12. Provide to the Secretary of State a precinct -by -precinct report of the election returns in an
electronic format.
12
EXHIBIT A3
CITY OF PARIS — 2025 GENERAL ELECTION
CONTRACT SERVICES ESTIMATE
DESCRIPTION
AMOUNT
TES
BALLOT PRINTING
$ 995.60 .....� ..m....�.
...e..
1200 BALLOTS ...... _ .......
PROGRAM MING
$1,825.10
825 �.._.—..
_
PUBLICATIm� mm �.
ONS
50 00
$ __
_.�.
CATION
MACHINE TESTING .
a ._ PTI C I N
..__
_
TION KITS
ELE,CRENTAL
$ 110 00
1 EV KIT IED KIT
OF ..���.�_...
COUNTY EQUIPMENT
�..� �...�..�. �. .m
$1,800.00
EARLY VOTING: $200/DAY
ELECTION DAY: $200/LOCATION
.......� .._�
EARLY VOTING CLERKS
$1, 680.00 W..w—.......
...._
0HR X 70
2 CLERKS X $12.0/
HOURS
ELECTION DAY JUDGE & CLERKS
�$ 840.00
�
.�1 JUDGE, 4 CLERKS X $12.00/HR
X 14 HOURS _
P
FEE FOR DELIVERY OF SUPPLIES
_
$ 25 00
$
�....1
00
1 JUDGE � .�mm O1
N .
CENTRAL COUNTING STATION
_
$ 384.00
CLERKS X$$12.00/HR X 16
HOURS
EARLY VOTING BALLOT BOARD
$ 108.00
1 JUDGE, 2 CLERKS X $12.00/HR
HOURS
L
LATE PROVISIONAL BALLOT2
$ 36.00 $
......� ....�_.._
1JUDGECLERKS X $12.00/HR
BOARD
�.....
.....
X 1 HOUR ..�...,,.. —
_�� .
..
—MISC
CONTRAC.m�.. �... ...�.
TADMIN FEE (10
� �I .E.)
$ mm785 37 �w �..�.�.
_—._.mm_�.,�.� �-
TOTAL $8,639.07
13
Item No. 10
TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM:. Janice Ellis, City Clerk
SUBJECT: CONTRACT FOR ELECTION SERVICES
DATE: January 27, 2025
BACKGROUND: Contracting with the County Elections Administrator allows the City to share
the costs of conducting elections with other jurisdictions. These costs include election workers
and the direct recording devices. Pursuant to Federal Law, every polling place is required to have
a DRE in order to be compliant with the Help America Vote Act. In September of 2008, Lamar
County created a county elections administrator, making it possible to combine polling places and
resources.
STATUS OF ISSUE: The City of Paris has been contracting with the Lamar County Elections
Administrator since 2009. Combining polling places and resources was a part of the City's
proposed strategic plan and that goal was achieved in May 2013.
BUDGET: The estimate for election services is $8,639.07 for the general election, but that amount
will decrease if either PISD or NLISD has an election. The City has 8,800.00 budgeted for
elections.
RECOMMENDATION: Approve a Resolution contracting with the County Elections
Administrator for the general election for May 3, 2025. A copy of the contract is attached to the
resolution ordering the election.
RESOLUTION NO..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE CITY OF
PARIS AND THE LAMAR COUNTY ELECTIONS ADMINISTRATOR TO
ASSIST, COORDINATE, SUPERVISE, AND HANDLE CERTAIN ASPECTS OF
ADMINISTERING THE GENERAL ELECTION FOR MAY 3, 2025, FOR THE
CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, in September 2008, Lamar County created a County Elections
Administrator to run elections for the County and any other local governmental entities
requiring election administration services; and,
WHEREAS, the City of Paris determined that contracting with the County Elections
Administrator would allow for combined polling places and shared expenses of holding the
May 5, 2018 General Election; and,
WHEREAS, the City Clerk of the City of Paris recommends that the City renew its
contract with the County Elections Administrator to assist, coordinate, supervise and
handle certain aspects of administering the General Election for May 3, 2025 for the City
of Paris; and,
WHEREAS, the form of the Contract for such services attached hereto as Exhibit_A
should in all things be approved, and the City Manager should be authorized to execute the
same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in
all things approved.
Section 2. That the Contract for Elections Services with the Lamar County Elections
Administrator is hereby approved conditioned upon said County Elections Administrator
meeting all of the terms and conditions included in the agreement attached hereto as
Exhibit A.
Section 3. That the City Manager of the City of Paris be, and he is hereby authorized
and directed to execute on behalf of the City of Paris a Contract with the Lamar County
Elections Administrator to assist, coordinate, supervise and handle certain aspects of
administering the General Election for May 3, 2025 for the City of Paris substantially in
accordance with the Agreement attached hereto as Exhibit A.
Section 4. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 27th day of January, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
THE STATE OF TEXAS §
COUNTY OF LAMAR §
CONTRACT FOR ELECTION SERVICES BETWEEN THE LAMAR COUNTY
ELECTIONS ADMINISTATOR'S OFFICE AND THE CITY OF PARIS.
THIS CONTRACT made by and between Lamar County, Texas, acting by and through
Tricia Johnson, Lamar County Elections Administrator, hereinafter referred to as "The Elections
Administrator" and THE CITY OF PARIS, a governmental entity organized under the laws of
the State of Texas, hereinafter referred to as the "Entity" and by the authority of Section
31.092(a) of the Texas Election Code for the conduct and supervision of the Entity's May 3,
2025 General Election for the election of its officers.
RECITALS
The Entity is holding an election for the purpose of selection of certain elected officers of
the Entity (at the expense of the Entity) on May 3, 2025.
The election precincts of the Entity, which lie within the jurisdictional limits of Lamar
County (the "County"), have been established and may be re-established by the Entity as its
election precincts pursuant to Section 42.061 of the Texas Election Code.
The County owns a direct recording electronic voting system which has been duly
approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended,
and the Entity desires to use the County's electronic voting system in its election and to
compensate the County for such use.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits
to the parties, IT IS AGREED as follows:
I. ADMINISTRATION
The Lamar County Elections Administrator shall assist, coordinate, supervise, and handle
all aspects of administering the election as provided in this Contract in a manner consistent with
all relevant laws, codes, rules and regulations, including, without limitations, those functions set
forth in Exhibit Al. The Entity agrees to pay Lamar County Elections Administrator for
equipment, supplies, services, and administrative costs as provided in this Contract. The Lamar
County Elections Administrator shall serve as the administrator for the election; however, the
Entity shall remain responsible for the lawful conduct of its election including, without
limitation, those functions reserved to the Entity and set forth in Exhibit A2 and any functions
which cannot be lawfully delegated to the Lamar County Elections Administrator. The Elections
Administrator shall provide advisory services in connection with decisions to be made and
actions to be taken by the officers of the Entity; however it shall be the responsibility of the
1
Entity to obtain whatever legal opinions it deems necessary, from the Entity's chosen legal
counsel and at the Entity's sole cost and expense. The Lamar County Elections Administrator
will not provide legal advice to the Entity.
II. LEGAL DOCUMENTS
The Entity shall be responsible for the preparation, adoption, and publication of all
required election orders, resolutions, notices, and any other pertinent documents required by the
Texas Election Code, including the language of the official ballot.
The Entity shall provide a copy of its election order and notice to the Lamar County
Elections Administrator not later than sixty (60) days before the election, as provided for by
Section 4.008 of the Texas Election Code.
The Elections Administrator shall be responsible for making the submission, if any is
required or desired, to the United States Department of Justice, pursuant to the Voting Rights Act
of 1965, as amended.
III. VOTING LOCATIONS
It is agreed that Election Day voting shall be held at the locations shown in the Election
Order and Notice duly adopted by the Entity. In the event that any of these voting locations are
not available, the Elections Administrator will arrange for use of an alternate location with the
approval of the Entity and at the Entity's expense, together with DOJ approval.
This Contract shall be deemed an agreement for a joint election with other governmental
units in Lamar County holding an election on the same day in all or part of the same territory and
whose governing bodies have authorized said joint election by order, resolution or other official
action, together with DOJ approval.
IV. ELECTION JUDGES, CLERKS AND OTHER ELECTION PERSONNEL
Lamar County shall be responsible for the initial selection of the presiding election
judges, alternate election judges and election clerks for the Entity's election. The Elections
Administrator shall provide to the Entity a list of presiding judges, alternate judges and clerks for
its election who shall be appointed by the Entity as required by law.
The Elections Administrator shall notify all election judges of the eligibility requirements
of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to
ensure that all election judges appointed for the Entity's election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all
election judges and clerks. The Elections Administrator shall arrange for the date, time, and
place for presiding election judges to pick up their election supplies. Each presiding election
judge will be sent a letter (not later than the 15th day before election day, as required by Section
4.007 of the Texas Election Code) by the Elections Administrator notifying him of his
2
appointment, the time and location of distribution of election supplies, and the number of
election clerks that the presiding judge may appoint.
Each Presiding Election Judge and Election Clerk will receive $12.00 per hour for a
maximum of 14 hours. The Presiding Election Judge or Election Clerk will receive an additional
$25.00 as flat -rate compensation for delivering election returns and supplies to the Lamar County
Elections Administrator's Office after the polls close.
It is agreed by the Entity that at all times and for all purposes hereunder, all election
judges, clerks, and all other employees involved in this election are independent Contractors and
are not employees or agents of Lamar County or the Entity. No statement contained in this
Contract shall be construed so as to find any judge, clerk, or any other election personnel an
employee or agent of the County or the Entity, and all election personnel shall be entitled to none
of the rights, privileges, or benefits of County employees or Entity employees except as
otherwise may be stated herein, nor shall any election personnel hold himself out as an employee
or agent of the County or the Entity, unless considered a County or Entity employee as
determined by the policies of Lamar County or the Entity.
V. SUPPLIES AND PRINTING
The Elections Administrator shall arrange for the use of the direct recording electronic
voting machines and supporting supplies and equipment and all other election supplies and
related printing including, but not limited to, official ballots, sample ballots, ballot boxes, voter
registration lists, and all forms, signs, maps and other materials used by the election workers at
the Early Voting and Election Day voting locations.
The Entity shall furnish to the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner in which the names or proposition(s) are to
appear on the official ballot. This list shall be delivered to the Elections Administrator as soon as
possible after the Entity has determined ballot positions. The Entity shall be responsible for
proofreading and approving the official ballot before printing as well as approving the ballot
screen prompts and audio recordings for the Direct Recording Electronic voting devices.
VI. EARLY VOTING
The Entity agrees that the Election Administrator shall serve as the Early Voting Clerk in
accordance with Section 31.097 of the Texas Election Code and agrees to designate the Office of
the Elections Administrator as the main Early Voting polling location. The Entity also agrees
that the Elections Administrator's permanent county employees, during regular office hours,
shall serve as deputy early voting clerks, without additional compensation; and that the Elections
Administrator may appoint other deputy early voting clerks to assist in the conduct of early
voting as necessary.
It is agreed that Early Voting by personal appearance will be held at the locations, times
and days as determined by the Election Administrator. In the event that any of these voting
locations are not available, the Elections Administrator will arrange for use of an alternate
3
location with the approval of the Entity and at the Entity's expense.
As Early Voting Clerk, the Elections Administrator shall receive applications for early
voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election
Code. Any requests for early voting ballots to be voted by mail received by the Entity shall be
forwarded immediately to the Elections Administrator for processing. Persons voting by mail
will send their marked ballots to the Elections Administrator's Office.
The Elections Administrator will be responsible for payment to all parties who have
provided services, supplies and voting locations for the election. A contracting Entity shall not
be liable to any third party by default of the Elections Administrator's Office in connection with
holding the election, including failure by Lamar County or its Elections Administrator's Office
to pay for services, supplies and voting locations for this election.
Early voting by personal appearance by qualified voters will be conducted at the Lamar
County Courthouse Annex, 231 Lamar Avenue, Paris, Texas. Early voting by personal
appearance for the May 3, 2025 General Election will be conducted by the Lamar County
Elections Administrator beginning on Tuesday, April 22, 2024, and continue through
Tuesday April 29, 2025, during normal business hours of 8:00 a.m. until 5:00 p.m.
VII. EARLY VOTING BALLOT BOARD
An Early Voting Ballot Board shall be created to process early voting results from the
Entity's election. The Elections Administrator shall appoint the Presiding Judge of the Early
Voting Ballot Board. The Presiding Judge, with the assistance of the Elections Administrator,
shall appoint two or more additional members to constitute the Early Voting Ballot Board
members to efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the
central counting station to receive and tabulate the voted ballots in accordance with the
provisions of the Texas Election Code and of this Contract.
The Entity hereby appoints the following central counting station officials in accordance
with Sections 127.002 and 127.005 of the Texas Election Code:
Counting Station Manager: Tricia Johnson, Elections Administrator
Tabulation Supervisor: Tricia Johnson, Elections Administrator
Presiding Judge: Tricia Johnson, Elections Administrator
The Elections Administrator or his representative shall deliver timely cumulative reports
of the election results as precincts report to the central counting station and are tabulated. The
Election Administrator shall be responsible for providing cumulative totals and precinct returns
from the election to the Entity, prior to releasing the information to the candidates, press, or
general public, by distribution of hard copies at the Central Counting Station or electronic
4
transmittals by facsimile (when so requested.)
IX. ELECTION RESULTS
The Elections Administrator will prepare the unofficial canvass reports after all ballots
have been counted and will deliver a copy of the unofficial canvass to the Entity as soon as
possible after all returns have been tabulated, but in no event later than 5:00 p.m. of the seventh
day following the election date. The Entity shall be responsible for the official canvass of its
election.
The Elections Administrator shall be responsible for conducting the post-election manual
recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by
the Secretary of State. Notification and copies of the recount, if waiver is denied, will be
provided to the Entity and the Secretary of State's Office.
X. ELECTION EXPENSE AND ALLOCATION OF COSTS
The Entity agrees to reimburse Lamar County for the actual costs of administering its
election including, but not limited to, the actual costs of supplies, printing, programming,
personnel, and polling place rental fees. The Entity agrees to reimburse Lamar County for
overtime wages and benefits paid to the permanent employees of The Elections Administrator
for Contractual duties performed outside the normal business hours of Lamar County in
accordance with Section 31.100(e) of the Texas Election Code. The Entity further agrees to pay
Lamar County an administrative fee equal to ten percent (10%) of its total billable costs in
accordance with Section 31.100(d) of the Texas Election Code. The fee may not be less than
$75.00.
XI. TERMINATION
The Elections Administrator's Office and each contracting Entity each have the right to
terminate this agreement at any time upon written notice to the other party with payment of all
outstanding bills for election services incurred prior to the date of the notice. In no case will a
contract be terminated less than forty-five (45) days prior to an election or after receipt of the
below mentioned partial payment as discussed in paragraph XVII.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF
ELECTION
The Entity may withdraw from this Contract should it cancel its election in accordance
with Sections 2.051 - 2.053 of the Texas Election Code.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots
and all records of the election as authorized by Section 31.096 of the Texas Election Code.
5
Access to the election records shall be available to the Entity as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public
Information Act. The election records shall be stored at the offices of the Elections
Administrator, who shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the
provisions of Section 66.058 of the Texas Election Code. If records of the election are involved
in any pending election contest, investigation, litigation, or open records request, the Elections
Administrator shall maintain the records until final resolution or until final judgment, whichever
is applicable. It is the responsibility of the Entity to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open
records request which may be filed with the Entity.
The Elections Administrator shall notify the Entity of the planned destruction of any
records of the election prior to the record's destruction.
XIV. SPECIAL ELECTIONS
The Entity understands and agrees that the cost estimates provided within this contract
are for the Entity's general election and that any special election(s) called may increase the cost
of the election.
XV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. The
Entity agrees that any recount shall take place at the offices of the Elections Administrator, and
that the Elections Administrator shall serve as Recount Supervisor and the official of the Entity
performing the duties of a secretary under the Texas Election Code, or its lawful designee, shall
serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services
to the Entity as necessary to conduct a proper recount.
XVI. COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
The Elections Administrator will assist the Entity in securing adequate polling places,
rent free if available; however, it is the responsibility of the Entity to ensure that the polling
places comply with current accessibility standards as set forth in the Americans With Disabilities
Act and any state or local laws or ordinances. Accessibility compliance shall be at the Entity's
expense. In the event that compliance cannot be achieved, the Entity agrees to indemnify the
Elections Administrator and Lamar County, Texas from any resulting liability, whether civil or
criminal.
XVII. MISCELLANEOUS PROVISIONS
A. It is understood that to the extent space is available, that other political subdivisions
may wish to participate in the use of the County's election equipment, and it is
agreed that the Elections Administrator may contract with such other political
subdivisions for such purposes and that in such event there may be an adjustment of
the pro -rata share to be paid to the County by the participating authorities.
B. The Elections Administrator shall file copies of this document with the Lamar
County Treasurer and the Lamar County Auditor in accordance with Section 31.099
of the Texas Elections Code.
C. In the event that legal action is filed challenging the Entity's election, each party
hereto shall defend its own actions, officials and employees. Provided, however, if it
is determined that the legal action brought against Lamar County or the Lamar
County Elections Administrator or any additional election personnel, is based solely
on the negligent acts or the wrongful intentional actions of the entity, then the Entity
shall provide, at its own expense, legal representation for the County, the Elections
Administrator, and additional election personnel as necessary save and except in any
instance whereby an unlawful or otherwise improper act or omission of the County,
the Election Administrator or another Entity participating in the election has
precipitated such legal action.
D. The County and the Entity agree that under the Constitution and laws of the State of
Texas, neither the County nor the Entity can enter into an agreement whereby either
party agrees to indemnify or hold harmless another party; therefore, all references of
any kind, if any, to indemnifying or holding or saving harmless for any reason are
hereby deleted.
E. This Contract shall be construed under and in accordance with the laws of the State
of Texas, and all obligations of the parties created hereunder are performable in
Lamar County, Texas.
F. In the event one or more of the provisions contained in this Contract shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
Contract shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
G. All parties shall comply with all applicable laws, ordinances, and codes of the State
of Texas, all local governments, and any other entities with local jurisdiction.
H. The waiver by any party of a breach of any provision of this Contract shall not
operate as or be construed as a waiver of any subsequent breach.
I. Any amendment of this Contract shall be of no effect unless in writing and signed by
all parties hereto.
7
XVIII. COST ESTIMATES AND DEPOSIT OF FUNDS
The estimated cost for such services will be computed by the Elections Administrator and
delivered to each contracting Entity within sixty (60) days prior to the election. Each contracting
Entity shall pay the Elections Administrator twenty-five (25) percent of the total cost within ten
(10) days after ordering the election, and no later than forty-five (45) days prior to the election,
as partial payment for contract election services. After the date of the election and completion of
all duties required by the Elections Administrator, the Elections Administrator shall then
compute the final statement for all services rendered, together with administrative fees, less any
partial payments and bill each contracting Entity, as applicable, such sum. Each contracting
Entity shall be responsible for paying this amount within thirty (30) days from the date of billing.
It is understood by the Entity that the actual expenses for this election may exceed the
estimate. It is further understood by the Entity that this estimate is based on the
participation of other Entities in this election. If one or more of these other Entities
chooses not to participate, or if they cancel their election as allowed by law, their share of
the total election expenses will be distributed among the other participating Entities. In the
event that the Entity disputes any portion of the charges, fees or costs payable under this
Contract, the Entity agrees to promptly pay the undisputed amounts when due.
XIX. MODIFICATION OF ESTIMATED COSTS FOR ELECTION
The Estimated Costs of Election set forth in the attached Exhibit A3 may be modified
once a year, upon agreement of both the Elections Office and each contracting Entity.
Signatures of the Elections Office Administrator and the Entity Official on the modified costs
shall evidence such modification.
XX. Each contracting Entity agrees to jointly hold an election, if necessary, with another
contracting Entity such as City, School, Hospital, etc.
XXI. Each person signing below acknowledges their signature as acting on behalf of the Entity
they represent.
XXII. If a contracting Entity certifies their election in accordance with §2.051, 2.052, and 2.053
of the Texas Election Code, they may withdraw from this contract by informing the Elections
Office in writing.
8
IN WITNESS WHEREOF, the parties hereto have made and entered into this Agreement this
day of , 2025.
COUNTY OF LAMAR
Tricia Johnson, Lamar County Elections Administrator
CITY OF PARIS
Rose Beverly, City Manager
City of Paris, Texas
9
EXHIBIT Al
Functions Delegated to the Lamar County Elections Administrator
1. Arrange for the notification, including writs of Election, training, and compensation for
all presiding judges, alternate judges and clerks.
2. Provide training of all election workers and personnel.
3. Provide training materials for each election worker.
4. The Elections Administrator will be responsible for notifying each election judge and
alternate judge of his or her appointment and for determining the number of clerks or
other election workers authorized to work at each voting location.
5. Arrange for the use and compensation of polling locations.
6. Pay cost of election judges and clerks: Each election judge and clerk will receive $12.00
per hour (for a maximum of 14 hours). The election judge or his designated clerk will
receive an additional $25.00 for delivering election returns and supplies to the Elections
Administrator's Office after the polls close (See attached Estimated Costs for Election).
7. Procure, prepare, proof and distribute ballots. (See attached Estimated Costs for
Election).
8. Procure, prepare and distribute election judge kits. (See attached Estimated Costs for
Election).
9. Prepare the list of registered voters to be used in conducting the election at no cost.
10. Conduct the testing of the electronic tabulation equipment.
11. Supervise the handling and disposition of election returns, voted ballots, and tabulate
unofficial returns and assist in preparing the tabulation for the official canvass.
12. Provide at no cost for the storage of election records as provided by law.
13. Provide at no cost, copies of all invoices received by the Elections Administrator's Office
for payment of services or supplies of which each contracting Jurisdiction, as applicable,
is to reimburse the Elections Office for payment.
14. Supervise the conduct of early voting in person and by mail and supply personnel to
serve as deputy early voting clerks. (See attached Estimated Costs for Elections).
15. All requests for early voting ballots by mail that are received by each contracting
Jurisdiction will be transported by the Jurisdiction on the day of receipt to the Elections
Office for processing. Persons voting by mail will send their marked ballots to the
Elections Office. (See attached Estimated Costs for Election).
16. An Early Voting Ballot Board appointed by the Elections Office will prepare all early
voting ballots (those cast by mail and those cast by personal appearance) for count. (See
attached Estimated Costs for Elections).
17. Hire and train early voting ballot board central count personnel.
18. The Elections Office will be responsible for payment to all parties who have provided
services, supplies and voting locations for the election. A contracting Jurisdiction shall
not be liable to any third parties by default of the Elections Office in connection with
holding the election, including failure by Lamar County or its Elections Office to pay for
services, supplies and voting locations for this election.
The Elections Administrator's Office will set the dates for early voting to be open on
Tuesday, April 22, 2025, and continue through Tuesday April 29, 2025, during
normal business hours of 8:00 a.m. until 5:00 p.m.
10
19. The Elections Office will be responsible for delivering and picking up voting equipment.
20. The Elections Office will be responsible for the handling of mail in ballots.
21. The Elections Office will be responsible for tabulating votes.
22. The Elections Office will be responsible for programming ballots.
23. The Elections Office will be responsible for providing phone bank workers (early voting
and Election Day).
24. The Elections Office will be responsible for programming and predefining early voting
and Election Day equipment.
25. The Elections Office will be responsible for Logic and Accuracy Testing.
26. The Elections Office will be responsible for Public Testing.
27. The Elections Office will be responsible for compiling and mailing writs and orders of
the election to the Presiding Judge and Alternate Judge of each precinct.
28. The Elections Administrator will prepare the unofficial tabulation report after all
precincts have been counted, and will provide a report to each Jurisdiction as soon as
possible after all returns have been tabulated either by e-mail or by phone, as agreed by
each Jurisdiction. Each Jurisdiction will be responsible for the official canvass of its
Elections. (See attached Estimated Costs for Election).
29. Will provide an ADA compliant facility.
11
EXHIBIT A2
Functions Reserved to the Entity.
1. Accept valid applications.
2. Will provide Candidate Names and/or and Measures for ballot.
3. Will provide order of Candidates and/or Measures.
4. Will provide an ADA compliant facility.
5. Will publish all legal notices and documents that are required by law.
6. Preparation of election orders, resolutions, notices and other pertinent documents for
adoption or execution by the appropriate office or body.
7. Posting or publication of election notices.
8. Deliver to the Elections Office as soon as possible, but no later than three (3) days after
closing of candidate filing deadline, the official wording for the election that is to be
printed on the ballot with the exact form, candidate order, wording and spelling that is to
be used.
9. Pay any additional costs incurred by the Elections Unice it a recount for LnC CiCCLIU11 IS
required, or the election is contested in any manner by a contracting Jurisdiction as
applicable.
10. Provide services as listed in Sec. 31.096 of the Texas Election Code. (Accept applications
from candidates).
11. Provide to the Elections Office a copy of the election notices and orders and any
Department of Justice submissions.
12. Provide to the Secretary of State a precinct -by -precinct report of the election returns in an
electronic format.
12
EXHIBIT A3
CITY OFPARIS -2O2SGENERAL ELECTION
CONTRACT SERVICES ESTIMATE
DESCRIPTION
AMOUNT
NOTES
PROGRAMMING
$1,825.10
PUBLICATIONS
$ 50.00
MACHINE TESTING PUBLICATION
�ENTAL-O-F COUNTY EQUIPMENT
$1,800.00
EARLYVOTING: $200/ DAY
ELECTION DAY: $200/1-OCATION
EARLY VOTING CLERKS
$1,680.00
2 CLERKS X $12.00/HR X 70
HOURS
ELECTION DAY JUDGE& CLERKS
$ 840.00
1 JUDGE ' 4 CLERKS X $12.00/HR
X 14 HOURS
FEE FOR DELIVERY OF SUPPLIES
$ 25.00
1 JUDGE X $25.00
CENTRAL COUNTING STATION
$ 384.00
2 CLERKS X $12.00/HR X 16
HOURS
EARLY VOTING BALLOT BOARD
$ 108.00
1 JUDGE, 2 CLERKS X $12.00/HR
LATE & PROVISIONAL BALLOT
$ 36.00
1 JUDGE, 2 CLERKS X $12.00/HR
BOARD
X I HOUR
MISC
TOTAL $86�39.07
13
Item Nos. 11 & 12
r
TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: JOINT ELECTION AGREEMENTS WITH PISD & NLISD
DATE: January 27, 2025
BACKGROUND: Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District hold elections on the same date as municipal or county elections.
Chapter 271 of the Texas Election Code requires such election shall be held as a joint election.
STATUS OF ISSUE: Paris Independent School District & North Lamar Independent School
District have elected to hold their Board of Trustee members' election and on the same date as the
City of Paris' general election.
BUDGET: The estimate provided by the County Elections Administrator for election services is
$8,639.07 for the general election, but this amount will decrease should an election be conducted
for one or both of the school districts on the same date.
RECOMMENDATION: Approve a Resolution for each of the school districts authorizing a Joint
Election Agreement with the City of Paris.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND PARIS INDEPENDENT SCHOOL DISTRICT FOR THE MAY 3,
2027 ELECTION DATE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District must hold elections for Board of Trustee members on the same
day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the Paris Independent School District will hold its
Board of Trustee elections on the same day and location(s) as the City of Paris as set forth
in the Joint Election Agreement and attached hereto as Exhibit A and incorporated by
reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 27th day of January, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
JOINT ELECTION AGREEMENT
between
The Paris Independent School District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of Section 11.0581 of the Texas Education Code and Chapter 271, Texas Election Code,
to hold a joint election on the uniform election date required to be held on Saturday, May 3, 2025.
The District (Places 3 and 7) and the City (Districts 4, 5, and 7) agree to share the Lamar County
Courthouse Annex (County Services Building), 231 Lamar Avenue, Paris, Texas 75460, as the
common polling location on election day.
The District and the City will hold early voting at the Lamar County Courthouse Annex (County
Services Building), 231 Lamar Avenue, Paris, Texas 75460.
Both entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the federal Help America Vote Act, the ES&S
AutoMARK machines, to be utilized at the polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines as previously
detailed. Both entities will share election supplies and associated cost.
The District and the City name the Lamar County Elections Administrator as the custodian of election
records in the elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, justice department submissions, official canvass and other necessary documents for adoption
by the appropriate board or council.
APPROVED BY THE TRUSTEES OF THE PARIS INDEPENDENT SCHOOL DISTRICT in
its meeting held the 21" day of January 2025, and executed by its authorized representatives.
Attest:
Name: Name:
Title: Title:_..e..— ..........
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the day of January, 2025, and executed by its authorized representatives.
Attest:_ ...... ...... ,....
Name: ��.. ..����._ Name:
Title: Title:_
'A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR THE
MAY 3, 2025, ELECTION DATE; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the North
Lamar Independent School District must hold elections for Board of Trustee members on
the same day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the North Lamar Independent School District will
hold its Board of Trustee elections on the same day and location(s) as the City of Paris as
set forth in the Joint Election Agreement and attached hereto as Exhibit "A" and
incorporated by reference herein for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in its regular
meeting, at the City Hall of said City, on this 27th day of January, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
JOINT ELECTION AGREEMENT
between
North Lamar Independent School District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of Section 11.0581 of the Texas Education Code and Chapter 271, Texas Election Code,
to hold a joint election on the uniform election date required to be held on Saturday, May 3, 2025.
The District and the City (Districts 4, 5 and 7) agree to share the Lamar County Courthouse Annex
(County Services Building), 231 Lamar Avenue, Paris, Texas 75460, as the common polling location
on election day.
The District and the City will hold early voting at the Lamar County Courthouse Annex (County
Services Building), 231 Lamar Avenue, Paris, Texas 75460.
Both entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the federal Help America Vote Act, the ES&S
AutoMARK machines, to be utilized at the polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines as previously
detailed. Both entities will share election supplies and associated cost.
The District and the City name the Lamar County Elections Administrator as the custodian of election
records in the elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, justice department submissions, official canvass and other necessary documents for adoption
by the appropriate board or council.
APPROVED BY THE TRUSTEES OF THE
DISTRICT in its meeting held the day of
representatives.
By: . . .... ........�_.,..,. Attest:
Name: Name:
Title : Title:
NORTH LAMAR INDEPENDENT SCHOOL
2025, and executed by its authorized
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the day of ._m .......................
I'll 5 2025, and executed by its authorized representatives.
By: _
...... Attest:
Paula Portugal Janice Ellis
lis
Mayor City Clerk
�- j , 84 %A �,
Item No. 13
TO: Mayor, Mayor Pro Tem & City Council
Rose Beverly, City Manager
Robert Vine, Deputy City Manager
FROM: Todd Mittge, City Engineer
SUBJECT: Consideration of and action on the Final Plat of the C & C Partners 306
Subdivision, Lot 1, Block A. LCAD: 55692 & 403273. Being part of City Block
306 Lots 6 & 7. Located at North Main Street and Deshong Drive.
DATE: January 27, 2025
BACKGROUND
The applicant requests approval of a Final plat in order to build a commercial structure.
STATUS OF ISSUE:
The Planning and Zoning Commission has approved this Final Plat.
BUDGET:
There is no budget associated with this item.
OPTIONS:
1. Approve this Final Plat as recommended by Staff below.
2. Approve with additional conditions as discussed among the City Council.
3. Deny Final Plat.
RECOMMENDATION:
Staff recommends approval of the Final Plat with no conditions.
50,
� anon as d vor°
� c d
Plat and Field Notes from a survey of a 2.468 acre tract of land out of the Reding Russell Survey, Abstract No. 786, in Lamar County, Texas,
—C & PD INo),,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ., homby cedihy as foll.-
Thai kite, the
lat Ingm —1 them or
(1) pPeonumborn—IIT-)haveprovidetl oor a order concurrence for this dvalopirci
(?) That 11—) have caused Mia plat to be prepared, that it is authentic, and a¢uaM lathe
beat of our knowledge:
(3) and l(we)do Mince. diwte she in ortalleys. aaserrwrna wet,ant of Fmislllties,
and drainage fvul'dies pmvcted wibin o. rvr anis devenpment, fa the City aI Paris, Texas;
antl
(4) Thad ,itdrrmmdro wlid-,..peo.senteric, used in the construction Orap water,
and drainage facilities, and pavemanb, for a period of one yearirom the date IN
Plat
approval by the City.
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993 ; cmc C
on
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Owners and Developers:
Brian Clenuner
2720 North Main Street
Paris, Texas 75-4(10
'903) 2-49-I053
J :.^�x'y va sxL voraroerc wa. nn+....
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APPROVAL CERTIFICATIO N
STATE OF TEXAS
COUNTYOFLAMAR
BEFORE ME, the undersigned authority. a Notary Public In and for said County
tl State this day did personally appear
and— to ma M be the Parson winos. nave s sub
in—bofroih
In---_.
ee nand..,cod—Pion akr�.dqcd toerein.,maae methatM1/h xa¢md
aert,e for U umae.DER M end tom ND SEA NOF FIC,, T d
GIVEN UNDER MY HAND AND SEAL OFOFF�E.thistley
of , A.D. 2024.
NOTARY PUBLIC - STATE OF TEXAS
The antl g d the Clerk of the City ofPol le by contras&at the
fo gig P Plat of ---
----
-thrrifted to the CM1y Council on [M1 day he
...,.,, and my Pa s, ms l a<lbn ll, there
bc�¢epteE fhe tledkatbn ofarry shoots cloys, parks oasemems. puhl'c pla¢s.
o u, caro and water and sawer ine as shown in and upon said map or PMt, and esid
council further adihoraas the Mayorio nota the acceptance thereof. by signing
his nacre as herein s.b.rlbad.
Wnness cry hand and seal this .... _,day or.
2024
ease.— A.D. ..........
b
City Clerk. Cily M Pods
b"' a APPROVED: DATE
°et' 'Ow. """a Che rrr®n-Ponmre�aM Zoning C,rervss ona`M ACCEPTED_.. .... ...,,DATE
asy Mayor - City of Paris
xwssarrareoss.m. „mmaWnr ��...
FINAL PLAT
C�'.,ryGa/�f�'. �1� tp3061��3��
---- According to the City of Paris, Lamar County, Texas, Flood Insure Fee Rate Map, prepared by the Fed- LOT y — BLOCK A
eral Management Age noy, Nab onal Flood Insurance Program, Map Number 482TIC0320C, r^ 79R t' S LCA
effective date of August 16, 2011, none of the above described tract of land appears to He within 2,468 AC
the limits of the 100 year flood plain.
of
Hansen - Mrwre Surveping, 1015 Cannan Place, Paris, Texas 75462 (903) 784-4245
All that contain had or reicel of land still within the Cs,mmto Limits of the City of Paris,
Tex.; bait of The Reding Russell Survey, Abstract W. 786, and being all of the called IAM
so,on.d in a Deed to CMdes Crook and Man A. Cie.—,. as racnrded in V.Iune 971, P.
official Public RecoMa of Lamar county, same DEIN all of the called 1.060 acre tract M lanr
Dead b Clm,. Croak antl Mary LouelM Crook, as recorded in Volume 162], Papa 2t, of d
Records Lamar Count', and same also being pert of Lat i antl Lot 6 of Cdy Bock 3118, as
.cordedRapistofsaid &¢kIn Emrebpe 18}g, Of the Plat Records of Lamer Counrty,
N
paculady da¢too
dbetl as follows. to wit:
Beginning at a 318" spike nail (sat) for a comer in the IrdamacWn of an East Lire of Nath M
North Line of D.hong Orwe, same Ming mo Sastreact camor of said 1-5 acre knot ,it
said Block:
Thema N 00.22' 31"W w,h the West Lira of sail 1.463 acre tract and of said Lot 1, and ori
said North Main Sheet, a distance or 219.445', to a 2W Mae Ponce past (found) fora com s
M sad Lott and in an East Line M sent Main Street, same being the Northwest camerof so
antl same abo bein91m Smill-ast corn.. of a salted 6606 acre hect of Mad described in r
!busing Part+em, Vl. LTD. as ..,dad in Volume 730. Page 220, of Bre Real Property R.
Costly;
Thence S62'1212" Ewith to NOMood Lim I said 1.465 cons tract with the G,Ammr:
ore tract nM somas sand Lot 1, a distance of 382082% to a Se' Wks reit (set) for a carne
of said Lot 1, same sea being in the Wast Line of said 1.000 acre tract and of said Lot 6, sat
North ... I comer of said 1.465 acre tract, and same also being the Soho®st tarn, of said
Theme, N 2 26'26' E with the Northwest Lim ofe,d TOM acre hast and of ca le Lot S. ar
Saudreast Lne of sa d 8008 ette hast eM of sed 1x11, o dstan¢ of 121.884', to e 2 &8
post (found) for a wine, in the Southeast Um of said 6008 acre haat and of said L.I 1 s
Nodhwast camor of ss d 1.060 acre trazt and of said Lots. same, being" Southwest toms
acro tract of land decor Md'n a Good to to Lsmar Cmnty Hi,amn Res—sC unonl, Pam
resent in Volume 560 Page 138, of the Real Pmpedy Records of Lamar County, and son
ne
SwOmeat cort of Lot 3 of said Block:
Theme S 81' 54 Or E with the Northeast Line of sold 1.000 acre tract and ofuld Lot 6. an
So sst Lme os santl600 acre tract and of sed La[3 atl'smme or l3]BW ioa X'ron
Diner In a Nodhe.tL a ofsai Lots acre aSO ,it a Lme of sed600 raretractands
being int NoMeast carter of said i 000 acre tract, and same also being the Northwest corn
Para
Page 397, TofmtPaheO Dhoao.tdoRoodsoscf dLhaneur CaoDuntvvtl; to NurryR Pearson, Trustee as r¢arde
Thencet28'22'09"WwiMd 6 a d istaasr Lino5sed to
a (sat) for
a corn
azre of andacross said Int Iatlstance of 315396' to a3t 6 calks nail (stn)fora corm
.no of sakiract. it arn.ant InagI.Sesl Fanetcsaid Lath same lyre the Southeas
1.660 acre tract, sin same abo bang I. soatmyeal po,mr or ore e 4 oz apt. barn
Thence N BY 03 12'W with the S-11—st Lim of Bald 1000 sera beet and of sect Lot e e
Hordesu Lhe of said De Mng DrfJe, a dbtance of 138.200, to a W iron pin ffound) fora c
NoMaest Lin:of sad Deshong Drwe, same bang the 6vubwos1 coma, of said 1.0013 acre
Lot 6, and samo also being im Southeast ¢mer Of sold IAfi5 acre tract and of said Lot is
Thence N 62' 06' 45" W an the Southwest Lira of said 1.465 acre hast and of said Lot 1. a
bbdhaast Line of said Desh,M OrNe, a dimme of 277.299, lb the Palace of Begi nNng and
acres of land
The beadles roc&otl herein are based open the North A—rca, Datum 1963 in the -
Central Zone (4202) in US Survey Feet using GPS observations wRhbi the Lek. HOGN Sm
1, Wend.11 Moore, RPLS 85723, henry certify that this survey was made on Im gronmtl by r
direct wpervision. ant shown acumisty antl ¢vecdy and on the strachad plat, and the tor.
mems, cow's, setback Inesand other mi aliasing int subject property (wMlh.r o
which me ssbla or which 1 Nava been aA4sed, am shown or noted. Except. nota,, there:
encroachmama. Protrusions, ar conflicts. TH, survey w. completed September 19, 2024,
Wendell J. Moore RPLS# 5723
Engineering Firm ID # ENG757720
Item No. 14
TO: Mayor, Mayor Pro Tem, and City Council Members
Rose Beverly, City Manager
FROM: Stephanie H. Harris, City Attorney
SUBJECT: Assignment of Tax Abatement—Habitat for Humanity
DATE: January 27, 2025
BACKGROUND: The City entered into a residential tax abatement agreement (Agreement) with
Habitat for Humanity (Habitat) in May of 2022 for the construction of a single family home located
at 743 E. Polk St. Habitat completed construction in December of 2023 and transferred title to
April Cash in January of 2024. To date, the Agreement has not been assigned to Ms. Cash, and the
issue has arisen in conjunction with Ms. Cash's claiming the abatement for her 2024 ad valorem
taxes. The Agreement anticipates assignment to the ultimate homeowner subject to Council
approval.
STATUS OF ISSUE: Attached hereto is an unexecuted assignment instrument which transfers
the agreement from Habitat to Ms. Cash. I anticipate that we will have in hand an executed
assignment by the time of the meeting on Monday, January 271H
BUDGET: N/A
RECOMMENDATION: Approve the attached assignment of the Agreement from Habitat to April
Cash.
FORM --Assignment of 5 in 5 Agreement—by individual
ASSIGNMENT OF TAX ABATEMENT AGREEMENT
STATE OF TEXAS §
COUNTY OF LAMAR §
Paris/Lamar County Habitat for Humanity, whose mailing address is P.O. Box 1555,
ParisTexas75461 (hereinafter "Assignor/s"), for and in consideration of the sum of TEN AND
NO/100 DOLLARS ($10.00) and other good and valuable consideration to me in hand paid by
April LaShaun Cash (hereinafter "Assignee/s"), all rights and interest in that Tax Abatement
Agreement (the "Agreement") dated May 23, 2022 by and between the City of Paris, Texas and
Paris/Lamar County Habitat for Humanity, a copy of which is attached hereto as Exhibit A,
together with all of my rights, obligations, and responsibilities thereunder.
EXECUTED this day of .............. ., 20_.
Paris/Lamar County Habitat for Humanity
By:_. ......... .. . . ....... �.....�..............� —
Title:
THE STATE OF TEXAS §
COUNTY OF LAMAR §
This instrument was acknowledged before me on the day of m......, 20_, by
known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged that he executed the same on behalf of and as the act of
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF 2023.
Notary Public County, Texas
My commission expires .............
FORM --Assignment of 5 in 5 Agreement—by individual
APPROVED:
This Assignment of Tax Abatement Agreement and Economic Development Agreement (5 in 5)
was approved by the City Council of the City of Paris, Texas on January 27, 2025.
MAYOR
THE STATE OF TEXAS
COUNTY OF LAMAR
RESIDENTIAL TAX ABATEMENT AGREEMENT
This Residential Tax Abatement Agreement (hereinafter the "Agreement) is entered into
by and between the CITY OF PARIS, TEXAS, a home rule municipality, situated in Lamar
County, Texas, acting by and through its authorized officer whose signature appears below
(hereinafter called "CITY"), and PARIS/LAMAR COUNTY HABITAT FOR HUMANITY
(hereinafter referred to as "Owner").
WITNESSETH:
WHEREAS, on February 10, 2020, the City Council passed Ordinance No. 2020-005
creating Reinvestment Zone 2020-1, designating certain areas inside the city limits to be eligible
for the Residential Tax Abatement Program; and
WHEREAS, after a public hearing on April 12, 2021, the City Council of the City of
Paris, Texas passed Resolution No. 2021-012 reauthorizing the city to become eligible to
participate in residential tax abatements and approving guidelines and criteria for the program;
and
WHEREAS, Owner has submitted an application for a residential tax abatement related
to its purchase of the property located at 743 E. Polk St., Paris, Texas 75460 (the "Property") for
the purpose of constructing a new single-family dwelling (the "Improvements"); and
WHEREAS, city staff has reviewed the application and the location of the above
described improvements and has determined that the property is located within the boundaries of
Reinvestment Zone 2020-1 and meets the requirements for Improvements set forth in guidelines
and criteria as set forth in Resolution No. 2021-012; and
WHEREAS, Owner has a demonstrated track record of constructing quality homes for
lower income people in the city; and
WHEREAS, the location of the home to be constructed is within the zone set forth in the
city's 5 in 5 Housing Infill Development Program dedicated to incentivizing investments in
housing in the city's core; and
WHEREAS, as such, the City Council finds justification for an upward deviation from
the guidelines set forth in Exhibit 2 herein;
NOW, THEREFORE, in consideration of the terms and conditions referenced herein,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the City, and Owner (collectively referred to as "Parties") hereby mutually agree
as follows:
I.
Term
1.1 The Effective Date of this Agreement is May 23, 2022. The five (5) year abatement
period set forth herein shall commence on January I" of the year following City's issuance of a
Certificate of Completion. This Agreement shall terminate upon the expiration of the abatement
period and the completion of Owner's reporting requirements under Article IX unless otherwise
terminated by default or agreement of the Parties.
II.
Improvements
2.1 The Improvements to be constructed consist of a single-family residential
structure with approximately 1209 square feet of enclosed living space located at 743 East Polk
St., Paris, Texas, Gibbons Park Addition Block 2, Lot 22 and East 24 ft. of Lot 23, LCAD
#11781 and further described in the deed attached hereto and incorporated herein as Exhibit 1.
The proposed cost of capital investment in the Property and Improvements is EIGHTY
THOUSAND AND NO/100 DOLLARS ($80,000.00)
2.2 Owner shall obtain City approval for all necessary plats, plans, building permits,
inspections and green tags as are required by City Ordinance or state law.
2.3 Owner shall allow City access to the Property and Improvements throughout
construction and completion of Improvements for inspection purposes.
2.4 Owner agrees and covenants that it will diligently and faithfully, construct the
Improvements referenced herein in a good and workmanlike manner to completion within twelve
(12) months of obtaining building permits from City. Owner further covenants and agrees that
construction of the Improvements will be in accordance with all applicable state and local laws,
codes and regulations or Owner will procure a valid waiver or variance thereof.
2.5 Owner shall contact City Building Official for final inspection once
Improvements are completed.
2.6 Owner shall notify the Lamar County Appraisal District upon completion of
Improvements and request an updated appraisal of the Improvements.
2.7 Owner shall provide City with appraised value of Improvements upon receipt of
same from Lamar County Appraisal District.
III.
Tax Abatement
3.1 Subject to the terms and conditions of this Agreement, and subject to the rights and
holders of any outstanding bonds of the City, a portion of the ad valorem property taxes assessed
upon the Improvements and otherwise owed to the City shall be abated for a five-year period at
2
one hundred percent (100%) per year.*
*Abatement is applied only to increased value of the residential improvements that
exceeds the base year value as determined by the Lamar County Appraisal District. The base
year value being the assessed value of any improvements that were on the property as of
January 1, 2015, the year that this Agreement is signed.
3.2 Said abatement shall be an amount equal to the percentage referenced in the
table above for the applicable year but subject, however, to Owner's rights to protest such
value and cause it to be adjusted as is provided for under the applicable laws of the State of
Texas. This tax abatement shall be implemented and enforced in accordance with all
applicable state and local laws and regulations or valid waiver thereof, provided that the
Owner shall have the right to protest or contest any assessment of the Property, and said
abatement shall be applied to the amount of taxes finally determined to be due as a result of
any such protest or contest.
3.3 This abatement is granted in accordance with the City's Guidelines and Criteria
for Residential Tax Abatements a copy of which is attached hereto as Exhibit.1 provided,
however, in the event of any conflict between this Agreement and the Guidelines and Criteria
for Residential Tax Abatement this Agreement shall control.
IV.
Default
4.1 If (a) the Improvements for which an abatement is being granted are not
completed and maintained in accordance the terms of this Agreement; or (b) the appraised
value of the Improvements does not satisfy the City's Guidelines and Criteria for Residential
Tax Abatement; or (c) Owner allows its property taxes owed the City or any other local taxing
entity to become delinquent without a timely protest or appeal; or (d) Owner materially
breaches any of the other terms, provisions or conditions of this Agreement, then Owner shall
be considered in default of this Agreement. In the event the Owner defaults in its performance
of either (a), (b), (c), or (d) above, then the City shall give the Owner written notice of such
default and if the Owner has not cured such default within sixty (60) days of said written
notice, this Agreement may be terminated by the City. Notice of default shall be given in
accordance with Article XI of this Agreement.
4.2 As damages in the event of default in accordance with the requirements of
Section 312.205(a)(4) of the Property Tax Code of the State of Texas, all taxes which
otherwise would have been paid to the City without the benefit of abatement, together with
interest to be charged at the statutory rate for delinquent taxes as determined by Section 33.01
of the Property Tax Code of the State of Texas, with all penalties permitted by the Property
Redevelopment and Tax Abatement Act and the Property Tax Code of the State of Texas, shall
be recaptured and will become a debt to the City and shall be due, owing, and paid to the City
within sixty (60) days of the expiration of the above-mentioned applicable cure period as the
sole remedy of the City, subject to any and all lawful offsets, settlements, deductions, or
credits to which Owner may be entitled. The parties acknowledge that actual damages in the
event of default and termination would be speculative and difficult to determine.
3
V.
No Conflict of Interest
5.1 The Owner represents and warrants that neither the Property nor the
Improvements include any real or personal property that is owned or leased by a member of
the Paris City Council or the Planning and Zoning Commission of the City of Paris, or any
member thereof having responsibility for approval of this Agreement.
Vi.
Assignment
6.1 The terms and conditions of this Agreement are binding upon the parties hereto
and their successors and assigns.
6.2 This Agreement may not be assigned without the express written consent of the
City Council of the City of Paris, Texas.
VII.
Indemnification
7.1 It is understood and agreed between the parties that the Owner, in performing
its obligations hereunder, is acting independently, and the City assumes no responsibility or
liability in connection therewith to third parties; and Owner agrees to release, indemnify and
hold the City its elected officials, officers, employees and attorneys harmless from any
claims, lawsuits, damages, costs or attorney's fees arising from or related to this
Agreement.
VIII.
Retention of Records/Audit/Inspection
8.1 Owner shall maintain all fiscal records related to the construction of the
Improvements, including, but not limited to: purchase orders, contracts, receipts, materials
orders or other fiscal records and supporting documentation for expenditures associated with
this Agreement or the Improvements referenced herein. Owner shall retain such records, and
any supporting documentation for the greater of:
(a) Five (5) years from the end of the Agreement period; or
(b) The period required by other applicable laws and regulations.
8.2 Owner grants City, or any of its duly authorized agents or representatives
access to and the right to examine Owner's books, accounts, ledgers, purchase orders, records,
reports, files, photographs, video and digital tapes/files, electronic files or other documents
related to this Agreement or the Improvements referenced herein. The City's access to
Owner's books and records will be limited to information needed to verify that Owner is and
4
has been complying with the terms of this Agreement.
8.3 The Owner further agrees that the City, its agents and employees, shall have
reasonable right of access to the Property to inspect the Improvements in order to insure that
the construction of the Improvements are in accordance with this Agreement and all applicable
state and local laws and regulations or valid waiver thereof. After completion of the
Improvements, the City shall have the right to enter the Property and conduct an inspection of
the completed Improvements.
IX.
Initial and Annual Reporting
9.1 The Owner further agrees that it will, within sixty (60) days of completion of the
Improvements, provide the City with the following information:
(a) A copy of the deed showing good title to the Property and Improvements in the
name of the Owner;
(b) A copy of any mortgages, notes, loans, liens financing statements or deeds of trust
against the Property and Improvements.
(c) Detailed description of the Improvements subject to this Agreement;
(d) A copy of the building plans and specifications for the constructed
Improvements if same has not already been filed with the City Building Official;
(e) The actual cost of the completed Improvements including all labor and materials;
(f) The date of substantial completion of the Improvements;
(g) A copy of the updated appraisal of the Improvements from Lamar County
Appraisal District (if available).
9.2 Owner shall file Annual Reports with the City on or before February I" of each
year stating that Owner is in compliance with the terms of this Agreement. Owner shall also
provide notice to City of any ownership changes or transfer or assignments of liens, notes or
mortgages related to the Property or Improvements.
X.
Authority to Contract
10.1. Each person signing this Agreement represents and warrants that he or she is
duly authorized and has legal capacity to execute and deliver this Agreement.
10.2 This Agreement shall constitute a valid and binding Agreement between the
City and Owner when executed in accordance herewith, regardless of whether any other taxing
5
unit executes a similar agreement for tax abatement.
XI.
Miscellaneous Provisions
11.1 No officer, official or agent of the City has the power to amend, modify or alter
this Agreement or waive any of its conditions or to bind the City by making any promise or
representation not contained herein.
11.2 This Agreement, except by operation of law, shall not be assigned or transferred
by Owner, without the prior written consent of City, which consent shall be at the sole
discretion of the City.
11.3 Any written notice required or permitted under the terms of this Agreement shall
be given and be deemed to have been duly served if either (1) delivered in person, or (2)
deposited certified mail, return receipt requested, postage prepaid in the United States mail,
addressed to the designated representative of the respective parties which are designated as
follows:
CITY:
CITY OF PARIS, TEXAS
Attn: City Manager
P. 0. Box 9037
Paris, TX 75461-9037
With a co r to:,
City Clerk, City of Paris, Texas
(address same as above)
City Attorney, City of Paris, Texas
(address same as above)
OWNER:
Paris/Lamar County Habitat for Humanity
P.O. Box 1555
Paris, Texas 75461
11.4 If any term or provision of this Agreement shall be declared unconstitutional or
void by any court of competent jurisdiction, the constitutionality and validity of the remainder
of said Agreement shall not be affected thereby, and to this end the terms and provisions of
this Agreement are declared to be severable.
11.5 This Agreement sets forth the entire understanding between the parties, and any
other understandings or agreements shall be canceled and superseded by this Agreement upon
the date of execution hereof. None of the terms of this Agreement shall be waived,
discharged, altered or modified in any respect, except by an Agreement in writing signed by
both parties and specifically referring to this Agreement. The captions in this Agreement are
included for convenience only and shall not be taken into consideration in any construction or
interpretation of this Agreement or any of its provisions.
11.6 This Agreement shall be governed by, construed and enforced in accordance
with the laws of the State of Texas. This Agreement shall be performed in Paris, Lamar
County, Texas. Venue for any actions arising under this Agreement shall lie exclusively in the
courts of Lamar County, Texas, for any State Court action, and in the U.S. District Court for
the Eastern District of Texas for any federal court action.
Signature page to follow.
WITNESS our hands this 23rd day of May, 2022.
H. Harris, City Attorney
THE CITY OF PARIS, TEXAS
Paula Portugal, Mayo
PARIS LAMAR COUNTY
HABITAT FOR HUMANITY
Name: —\JC2 Q. n
Title: ,Cl��
STATE OF TEXAS
COUNTY OF LAMAR
BEFORE ME, the undersigned authority, on this day personally appeared Paula
Portugal, Mayor, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that she executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
Given under m hand and seal of office this r t
Y /,.. day f t0ay, 2022.
�+++Ni11rr�I
I
ell
o Public, State o 'Texas
i � 1 yoTgTF pF � 1'`4j� Rr �
OEX
STATE OF TEXAS
COUNTY OF LAMAR
BEFORE ME, the undersigned authority, on this day personally appeared
Sas n F, "bor`fof Paris Lamar County Habitat for Humanity, known
to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged
to me that she executed the same for the purposes and consideration therein expressed, and in the
capacity therein stated.
nd UU h f
Given under my hand and seal of office this „ _ n day of MM , 2022.
2
T);CE,QF )NTIALIF XOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANY ORALL OF THE FOLLOWING INFORMATION
FROM ANY INSTRUMENT THAT
LI EREST IN RECORDS�XOUR AL PROPERTY
BEFORE IT IS FILED FOR CORD IN THE p
SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
THE STATE OF TEXAS )
1 KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR
THAT 1, LYNN PATTERSON, as duly authorized agent and attorney in fact for
DORIS PATTERSON (herein called "grantor"), of Lamar County, Texas, for the purpose of
making a gift to the grantee hereinafter named;
have Granted, Given and Conveyed, and by these presents do Grant, Give and Convey, unto
PARIS/LAMAR COUNTY HABITAT FOR HUMANITY, INC., A Texas Non -Profit
Corporation (herein called "grantee"), of the County of Lamar, State of Texas, where its mailing
address is P. 0. Box 1555, Paris, Texas 75461-1555, all those certain tracts or parcels of land in
Lamar County, Texas, described as follows:
Two (2) 'Tracts of land within the corporate limits of the City of Paris, part of the Larkin Rattan
Survey; more fully described in Exhibit "A" attached hereto and made a part hereof for all necessary
purposes.
The conveyance evidenced by this deed is made subject to any and all easements, rights-of-way,
restrictions, covenants, conditions and reservations of record applicable to the within described property or
any part thereof.
TO HAVE AND TO HOLD the within described property and premises, together with all
and singular the rights and appurtenances thereto in anywise belonging unto PARIS/LAMAR
COUNTY HABITAT FORHUMANITY, INC., A Texas Non -Profit Corporation, its successors
or assigns forever.
45W11;k !
Pages: 3 DG
168es6-2021 By; Julian
11/12/2021 10:06:33 AM
Lamar county, TX
Ruth Sisson - County Clerk
IUI�41�1113(1�14111a��1I�11tIIIII�III��lI1�ll�llllln�111��llNlllll
WITNESS my r this I day of « • 1
THE STATE OF TEXAS
COUNTY OF LAMAR
LYNN ERSON, as duly authoriz
agent and attorney in fact for DO
PATTERSON
ACKNOWLEDGMENT
THIS instrument was acknowledged before me on the it day of November, 2021, by
LYNN PAT"TERSON, in the capacity herein stated.
EY MN
'�.�. atW PublIc Notary Public, State of Texas
STA E QF TWS
1 129541M
AFTER REC0 DING RE"i;„IJKX-1� : PREPARED 1N THE LAW OFFICE OF:
Paris/Lamar County Habitat for Casey Gain, Attorney
Humanity, P. 0. Box 1555 c/o The Moore Law Firm, L.L.P.
Paris, Texas 75461-1555 100 N. Main, Paris, TX 75460-4222
y WGw.MM �em�r ,Nuot 'Texas r-"—
tract an parcel of istd, a part of the lar 'it Rattan Surrey is Lamar CountJ. ?euasobeing
lob 22 and a part of lot 23 in block 2 Of the Olbbons Park addition to the City of Parisi
and dsecrlbed by metea and bound* so Vbllowe1
Seginniag at a nta30A in the XS 34ne of folk Street, cane being the V OGmer oi' lot 22 in block
2 or au.Ld audition.
Thenoe north with the Wb lip* of sate 1$0 Seat toe stake is a 20 foot alley. wets "IDS the
liw corner of maid lot 22 ioblovk%S paid Addition=
;hence east s►ltb the S8 line a said a1Ivy $0 Seet, a stakes being til* NE comer oS lot 22
and the Vd comer of let 23 of #aid black 2, ccatinuing oat east 23 Feat to a stake in the
i US lilso et read lot 231
i Thence south 150 feet to t stere in the !r8 line or Aoik streeo, rtlloh point is Qlwa the 8B
11ke of lot 23 In block 2. of said addition]
Tbeaee a6fit with the HB line at said Street and the S8 line of lots 22 and 23. 73 toot to
the
itLe the Dena gwPast7 daeoribed is deed from Ustseret X. Voutg0mcIPY to setl rields, d'r. `
dated Septemuer 12, 1946, recorded is deed book 293, pages 171-22 or the reaords of Lamar
{
County. Taxes.
3
�raL jr F. Polk
3 cel or treat of land deacrbsd as £011ov3�st No. 30, he�rsotractfol land
R t}i}.hond—Park Addition in the City of Paris,
pct 12 in a oortaxa Suegemert of the 67hd. Judicial Covrto 72mar County,
Te=lx in Causa No. 25, 700 +,Stied (}ratcvi17A C. F`+srser va. Aon Runt at Al. Said
I' Judgment being of retard in 702.. Pages E'I?'inolnsivo, IAmar County, Texce
{{� dead records. '
IT
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2021-012
RESOLUTION NO.,----.-
A
O.,—_-.._
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
RE -AUTHORIZING THE CITY TO BECOME ELIGIBLE TO PARTICIPATE IN
RESIDENTIAL TAX ABATEMENTS AND APPROVING GUIDELINES AND
CRITERIA FOR THE RESIDENTIAL TAX ABATEMENT PROGRAM;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, Sec. 312.002 of the Texas Tax Code requires local taxing entities to state their
intent to participate in abatement agreements and to adopt guidelines and criteria for granting
tax abatements; and
WHEREAS, on October 14, 2013 in Ordinance No. 2013-036, the City Council designated
Reinvestment Zone No. 2013-1 for residential tax abatements; and
WHEREAS, concurrent with Ordinance No. 2013-036, the City Council also approved
Resolution No. 2013-036 electing to be eligible to participate in a residential tax abatement
program and approving Guidelines and Criteria for Residential Tax Abatement Program as
required by statute; and
WHEREAS, on February 9, 2015, the City Council passed Ordinance No. 2015-002
amending Reinvestment Zone 2013-1 for Residential Tax Abatements to expand it to include all
Council Districts in the City and designated the new reinvestment zone as Reinvestment Zone No.
2015-1; and
WHEREAS, on January 9, 2017, the City Council approved Resoulution 2017-001 re-
authorizing the City to become eligible to participate in residential tax abatements and approving
guidelines and criterial for the residential tax abatement program; and
WHEREAS, on April 22, 2019, the City Council approved Resoulution 2019-013 re-
authorizing the City to become eligible to participate in residential tax abatements and approving
guidelines and criterial for the residential tax abatement program; and
WHEREAS, in 2021, City Council re -authorized Reinvestment zone 2015-01 and renamed
it Reinvestment Zone No. 2020-1; and
WHEREAS, pursuant to Texas Tax Code Sec. 312.002(c), guidelines and criteria for tax
abatements are effective for two years from the date adopted; and
WHEREAS, the City Council continues to desire to participate in a residential tax
abatement program in the City of Paris and has been presented Guidelines and Criteria for a
Residential Tax Abatement Program;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all things
.. , .%il r
approved.
Section 2. The City hereby elects to be eligible to participate in a residential tax abatement
program and adopts the Guidelines and Criteria for Residential Tax Abatement Program attached
hereto and incorporated herein as Exhibit "A'.
Section 3. This resolution shall become effective from and after the date of passage.
PASSED AND APPROVED this 12th day of April, 2021.
)2 ...
SCI
O; T p
;.o. Stever °�Clifford, 'M.D., Mayor
ATTEST: =CO. `;1'a E
ice Ellis, City Clerk
APPROVED AS TO FORM:
Steph;:Ae H. Harris, City Attorney
RESIDENTIAL TAX ABATEMENT PROGRAM
GUIDELINES AND CRI'T'ERIA
CITY OF PARIS, TEXAS
APRIL 12, 2021
I, GENERAL PURPOSE AND OBJECTIVES
The City of Paris will offer residential tax abatement as a stimulus for economic development in
designated reinvestment zones located within the corporate city limits of the City of Paris, Texas.
The policy of the City is to grant residential tax abatement for new residential structures and
modernization, rehabilitation or expansion of existing residential structures that meet minimum
investment threshold and comply with these Guidelines and Criteria. All applicants shall be
considered on a case-by-case basis.
H. DEFINITION QETERMS
Act -means the Property Redevelopment and Tax Abatement Act, Texas Tax Code Ann. 312.001 et. seq.,
as amended from time to time.
Agreement -means a contractual agreement between an applicant and the City of Paris for the purposes
of tax abatement.
Applicant -means an owner of real property or his authorized agent located in a reinvestment zone or
proposed reinvestment zone who requests tax abatement in accordance with these guidelines.
Base Year Value — means the assessed value of eligible property on January 1, preceding the date of
execution.
Eligible Property - means new structure or residential improvements located in a designated
Reinvestment Zone.
Modernization — means the replacement, expansion and/or upgrading of single-family residential
improvements for the purpose of reconditioning, refurbishing or expanding a single-family residence.
New Structure - means residential improvements made to a property previously undeveloped which is
placed into use by means other than or in conjunction with expansion or modernization.
Reinvestment Zone - means an area designated in accordance with the Act by the City of Paris. Only
property in a Reinvestment Zone may be eligible for tax abatement.
Residential Improvements - means the construction of new single-family residential structures and all
the appurtenances thereto, and includes modernization of existing structures. This term does not include
duplexes or multi -family structures.
Total Facility - means all improvements constructed.
Page i of 5
Value of Improvements — means the appraised value of the residential improvements as determined by
the Lamar County Appraisal District and as described in the tax abatement agreement.
III. ELIGIBILITY AND GUIDELINES
Any real property located within a designated reinvestment zone and zoned by the City of Paris for
single-family residential development is eligible and may apply for residential tax abatement. As provided
in the Act, abatement may only be granted for the value of the Residential Improvements which exceed
the base year value of the property and which are listed in an Abatement Agreemerit between the City of
Paris and the property owner, subject to such limitations as the City of Paris may require.
Minimom Iavest�tent — To be eligible for residential tax abatement, an applicant must construct a new
structure on their property or make residential improvements to an existing structure in a minimum
amount of twenty percent (20%) of the appraised value of the property as of January 11 of the year that
the tax abatement agreement between the applicant and the City is signed.
Term and. eroenta a arf Abatement - An applicant who has satisfied all the criteria and guidelines for
residential tax abatement as set out herein, will be eligible for tax abatement in accordance with the
schedule below. Abatement will become effective in the tax year following the date of completion of the
improvements and appraisal of the improvements by Lamar County Appraisal District (LCAD).
W. SCHEDULE OF ABATEMENT
TAX YEAR ABATEMENT*
T*
100%
2 100%
3 $0%
4 60%
g 40%
6 Zero%
*Abatement is applied only to the increased value of the residential improvements that exceeds the base
year value as determined by the Lamar County Appraisal District.
V. APPLICATIONPROCEDURES,
Applications for residential tax abatement shall be reviewed for completeness. City staff shall determine
whether the application satisfies guidelines and criteria and Staff may request additional information or
documents from Applicant. City Staff will make final recommendations on each application to City
Council. Any person, partnership, organization, corporation or other entity desiring a residential tax
abatement to encourage development within a designated Reinvestment Zone shall comply with the
following procedural guidelines. All tax abatement applications shall be evaluated on their own merits
within the parameters of these Guidelines and Criteria.
Preliminary Application Steps
A. Applicant or applicant's agent shall submit an "Application for Residential Tax
Abatement" contemporaneously with the application for a building permit. If the
building permit is for new single family residential construction or expansion or
Page 2 of 5
remodeling of a single-family residential structure in an amount that would make the
owner eligible for residential tax abatement, then staff will provide applicant with a form
application for residential tax abatement. If the applicant for the building permit is not the
owner of the real estate and does not make application for residential tax abatement on
behalf of the owner, the city staff shall notify the owner (according to Lamar County
Appraisal District records) by certified mail, return receipt requested, that residential tax
abatement must be filed with the City within ten (10) business days of receipt of the
notice.
B. If applicant chooses not to apply for residential tax abatement at the time that the building
permit is issued, or if the owner fails to respond to the written notice of availability for
residential tax abatement, the opportunity for residential tax abatement is waived. City
staff shall make a record to reflect owner's election not to participate in the program or to
document that owner did not respond to City's notice of opportunity to participate in the
residential tax abatement program. The refusal or waiver to participate in residential tax
abatement by the owner or applicant shall be binding on subsequent owners of the real
property.
C. A complete legal description shall be provided.
D. Applicant shall complete all forms and information detailed above and submit all forms
to the City of Paris Building Official.
2. All information in the application package detailed above will be reviewed for completeness and
accuracy. Additional information may be requested as needed. If necessary, applicant will meet
with City staff to discuss details of the application and to prepare presentation of the application
to the City Council.
3. The application shall designate whether the structure is new or an existing structure and provide
an estimate of the value of improvements.
4. If Application for residential tax abatement is approved by staff, Applicant must enter into a tax
abatement agreement with the City of Paris and as prepared by the City Attorney.
If the Applicant's property is not located within a designated reinvestment zone the application
will be rejected and returned to Applicant.
6. The City Council reserves the right to amend the boundaries of a reinvestment zone or to
designate new reinvestment zones.
7. The City Council reserves the right to amend these policies and guidelines as needed.
VI. LEGAL DOCUDIK TATI,,,,,,m TIME
ON P12E_....,...........,,,,..
The City Attorney will be responsible for drafting the Residential Tax Abatement Agreement in
accordance with state law and these Guidelines and Criteria.
The legal document will include the following:
Page 3 of 5
1. Estimated value of new structure or residential improvements to be constructed.
2. Percent of value to be abated each year.
3. Effective date and the termination date of abatement.
4. Description of the Improvements, schedule of completion, property description and/or site plan.
5. Applicant agrees to make the new structure or residential improvements available for inspection
by City of Paris, or its authorized representatives, and Lamar County Appraisal District during
construction and upon completion of the project.
b. Contractual obligations in the event of default, violation of terms or conditions, delinquent taxes,
recapture and administration.
[REMAINDER OF PAGE BLANK]
Page 4 of 5
CITY OF PARIS, TEXAS
APPLICATION FOR RESIDENTIAL TAX ABATEMENT
Name:
Mailing Address:
Telephone Number:
Contact (if different than owner):
Name:
Mailing Address:
Telephone Number:
Property Requesting Tax Abatement:
Street Address:
Summary Legal Description Lot: — 1. Block: ... 11011,11 .... . . ..... , Addition: .. .. . . . ............ . . .. . ....... .. . .. ..
Full Legal Description: Include as an attachment a fall legal description with metes and bounds.
Improvements:
Type of Improvements (please check one). New Construction: Remodeling:
Estimated Value of Improvements: . . ....... . . .............. . .... .. . ....
Estimated Start Date of Construction:
Estimated Date of Completion of Project:
Description of Project: . . ............ . ...... ........ . . ...............
Applicant(s):
Date:
Date:
Page 5 of 5
Memoranduin Agenda Item No. 15
TO: Mayor, Mayor Pro -Tem and City Council
Rose Beverly, City Manager
FROM: Osei Amo-Mensah, Director Planning and Community Development
SUBJECT: Conduct a public hearing to consider and take action regarding the petition of A&J
Dreamweaver Enterprise, LLC for a zoning change from a Commercial District (C)
to a One -Family Dwelling District No. 2 (SF -2) in the City of Paris, Block 220, Lot
PT LT 14, LCAD 120984, located at 1702 E Price Street.
MTG. DATE: January 27, 2025
BACKGROUND:
Mr. Jeremy & Mrs. Angela Newberry of A&J Dreamweaver Enterprise, LLC are requesting for a
zoning change from a Commercial District (C) to a One -Family Dwelling District No. 2 (SF -2).
The subject property is approximately 5,800SF (0. 133 acres) tract located at 1702 E. Price Street.
The gross area of existing building on the lot is 960 SF, and the current use is commercial.
According to Ordinance No. 2000-002, the property was rezoned from Multi -Family (MF -1)
District to Commercial District (C) on 01/06/2000. Applicants have since then used the building
as a commercial property. The future land use is guided for Low Density Residential (LDR);
therefore, this rezoning action will be in accordance with the city's comprehensive plan.
STATUS OF ISSUE:
The issue before the City Council is to determine whether the zoning change request will
negatively impact the health, safety and welfare of the neighborhood.
The application for the zoning change is because the current use is for commercial, and the
applicants want to use it for residential purposes. Changing the zoning from Commercial (C)
District to One -Family Dwelling (SF -2) District No. 2 will be appropriate for the proposed use as
a One -Family Dwelling according to the Zoning Ordinance - Use of Land and Buildings Sub
Section 8-101, Primary Residential Uses Table. All renovations and improvements to the building
shall conform to the standards required by the City of Paris.
ANALYSIS
• The land to the North across E. Price Street is a cemetery, zoned Two -Family Dwelling (2F)
District and is guided for Low Density Residential (LDR).
1
• The land directly to the South is zoned General Retail (GR) District, which is guided for Low
Density Residential (LDR) and developed as commercial offices such as Dental Home Health
Care.
• The land to the East is zoned Commercial (C) District and guided for Low Density Residential
(LDR) and is currently developed with single-family dwellings.
• The land to the West across from 17th Street NE is zoned Two -Family Dwelling (217) District and
is guided for Low Density Residential (LDR) which is currently developed as single-family
dwellings.
Staff has not received any input about the zoning change application from the surrounding property
owners.
In the recent past, Staff has been directed to not initiate zoning changes without the property
owner's involvement and approval or at the owner's request.
BUDGET:
There are no significant budgetary implications due to this rezoning proposal.
OPTIONS:
1. Rezone the property from Commercial (C) District to a One -Family Dwelling District No.
2 (SF -2).
2. Deny the petition.
P&Z RECOMMENDATION:
On Monday, January 06, 2025, P & Z voted 6 (Yes) to 0 (Nay) and agreed with staff's
recommended approval of the zoning change from Commercial (C) District to a One -Family
Dwelling District No. 2 (SF -2).
2
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
AMENDING ZONING ORDINANCE NO.1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED TO CHANGE THE ZONING OF CITY OF PARIS,
BLOCK 220, LOT PT LT 14, LCAD NO. 120984, LOCATED AT 1702 E. PRICE
STREET FROM A COMMERCIAL DISTRICT (C) TO A ONE -FAMILY
DWELLING DISTRICT NO. 2 (SF2); PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Planning and Zoning Commission received a request for an
amendment to the Zoning Ordinance of the City of Paris to change the zoning of City of Paris,
Block 220, Lot PT LT 14, LCAD No. 120984, located at 1702 E. Price Street from a Commercial
District (C)to a One -Family Dwelling District No. 2 (SF2); and
WHEREAS, on January 6, 2 02 5, following notice and publication as required by law,
the Planning and Zoning Commission conducted a public hearing on the proposed
amendment to the City Zoning Ordinance and, following said hearing, made formal
recommendation to the City Council to approve the requested zoning; and,
WHEREAS, on January 27, 2025, following notice and publication as required by law,
the City Council of the City of Paris conducted a public hearing on the proposed amendment
to the City Zoning Ordinance, and having considered the recommendations of the Planning
and Zoning Commission and the testimony and evidence introduced at said public hearing,
found and determined that approving the aforesaid zoning change would be consistent with
the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning
Ordinance, and would be in the best interests of the public health, safety, and welfare of the
citizens of the City of Paris by a vote of ayes and nays.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this ordinance are hereby in
all things approved and are incorporated herein for all purposes.
Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning
Ordinance No. 1710 of the City of Paris as heretofore amended is hereby further amended to
change the zoning of City of Paris, Block 220, Lot PT LT 14, LCAD No. 120984, located at 1702
E. Price Street from a Commercial District (C)to a One -Family Dwelling District No. 2 (SF2).
Section 3. That the Chief Building Official of the City of Paris be, and he is hereby,
directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes
set forth in this ordinance.
Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section S. That the repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any
penalty accruing or to accrue, or as affecting any rights of the municipality under any section
or provisions of any ordinance at the time of passage of this ordinance.
Section 6. That it is the intention of the City Council of the City of Paris that this
ordinance and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 7. That any person violating any provision of this ordinance shall be guilty
of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with
provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's
continuance of any violation of the above -enumerated sections shall constitute and be
deemed a separate offense.
Section 8. This ordinance shall become effective from and after its passage and
publication as required by law.
PASSED AND ADOPTED on this 27th day of January 2025, by the City Council of the
City of Paris, in regular session, following notice and publication as required by law.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Item No. 16
TO: City Council
Rose Beverly, City Manager
FROM: Stephanie H. Harris, City Attorney
SUBJECT: Designation of Reinvestment Zone No. 2025-1 for residential tax abatements.
DATE: January 27, 2025
BACKGROUND: On October 14, 2013, the City Council passed Ordinance No. 2013-036
creating Reinvestment Zone No. 2013-1 for residential tax abatements. This reinvestment zone
included all areas inside Council districts 1-5. At the same time, Council adopted Resolution No.
2013-23, which adopted guidelines and criteria for such residential tax abatements. On February
9, 2015, Council passed Ordinance No. 2015-002 amending Reinvestment Zone 2013-1 to expand
it to include all Council districts in the city and designated the new reinvestment zone as 2015-1.
Most recently, on April 22, 2019, Council approved Resolution No. 2019-013 readopting the
guidelines and criteria for residential tax abatements. In January of 2020, City Council
reauthorized Reinvestment Zone No. 2015-1 and redesignated it as Reinvestment Zon No. 2020-
1. Since that time, the City Council has readopted the guidelines and criteria for residential tax
abatements twice, in 2021 and 2023, and has approved additional guidelines for residential tax
abatements offered through the 5 in 5 Housing Infill Development Program.
STATUS OF ISSUE: Under the Tax Code, a designation of a reinvestment zone expires after five
years. Reinvestment Zone No. 2020-1 will expire this month. In order to continue to participate
in a residential tax abatement program, the city must re -designate the reinvestment zone. I have
prepared an ordinance that designates Reinvestment Zone 2025-1, which is identical to
Reinvestment Zone 2020-1.
BUDGET: N/A
RECOMMENDATION: Approve the ordinance designating Reinvestment Zone No. 2025-1 to
promote the development or redevelopment of the contiguous area within the City of Paris, Texas
city limits through the use of residential tax abatement.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS DESIGNATING
THE CITY LIMITS OF THE CITY OF PARIS, TEXAS, MORE PARTICULARLY DESCRIBED
IN EXHIBIT "A" ATTACHED HERETO, AS REINVESTMENT ZONE NO. 2025-1 FOR
RESIDENTIAL TAX ABATEMENTS; DESCRIBING THE BOUNDARIES THEREOF;
PROVIDING FOR ELIGIBILITY REQUIREMENTS FOR TAX ABATEMENT WITHIN SAID
ZONE; PROVIDING REQUIREMENTS FOR TAX ABATEMENT AGREEMENTS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, on October 14, 2013, the City Council of the City of Paris, Texas, enacted
Ordinance No. 2013-036 creating Reinvestment Zone No. 2013-1 for Residential Tax
Abatement in City Council District Nos. 1 - 5 as depicted in the map included with
Ordinance 2013-036 as authorized by the Property Redevelopment Tax Abatement Act,
Chapter 312 of the Texas Tax Code, to promote the development or redevelopment of a
certain contiguous geographic area through the use of tax abatement; and,
WHEREAS, concurrent with Ordinance No. 2013-036, the City Council also
approved Resolution No. 2013-036 electing to be eligible to participate in a residential tax
abatement program and approving Guidelines and Criteria for Residential Tax Abatement
Program as required by statute; and
WHEREAS, on February 9, 2015, the City Council passed Ordinance No. 2015-002
amending Reinvestment Zone 2013-1 for Residential Tax Abatements to expand it to
include all Council Districts in the City and designated the new reinvestment zone as
Reinvestment Zone No. 2015-1; and
WHEREAS, on January 9, 2017 and April 22, 2019, the City Council approved
Resolution 2017-001 and Resolution 2019-013 respectively reauthorizing the City to
become eligible to participate in residential tax abatements and approving guidelines and
criterial for the residential tax abatement program; and
WHEREAS, on February 10, 2020, the City Council adopted Ordinance No. 2020-005
readopting Reinvestment Zone No. 2015-1 and redesignating it as Reinvestment Zone No.
2020-1; and
WHEREAS, in 2021 and 2023, the City Council reapproved Guidelines and Criteria
for Residential Tax Abatements in general; and
WHEREAS, by Resolution No. 2022-003, city council adopted the 5 in 5 Housing
Infill Redevelopment program including guidelines and criteria for residential tax
abatements within a described program area located within Reinvestment Zone No. 2025-
1, which guidelines and criteria have been amended by Resolution Nos. 2022-055 and
2024-038; and
WHEREAS, pursuant to Texas Tax Code Section 312.203, the designation of a
reinvestment zone is effective for a period of five years; and
WHEREAS, the City Council continues to desire to participate in a residential tax
abatement program in the City of Paris and desires to reauthorize a reinvestment zone for
a contiguous geographic area comprising City Council Districts 1-7 as depicted herein as
Exhibit A. which is incorporated herein by reference and to re-designate said zone as
Reinvestment Zone No. 2025-1;
WHEREAS, the City Council called a public hearing for January 27, 2025 at 5:30 p.m.,
such date being at least seven (7) days after the date of publication of the notice of such
public hearing; and,
WHEREAS, the City held such public hearing after giving written notice of said
hearing to all taxing units overlapping the territory inside the proposed reinvestment zone;
and
WHEREAS, at the hearing the City invited all interested persons to appear for or
against the creation of the reinvestment zone, the boundaries of the proposed reinvestment
zone, and the concept of residential tax abatement in the proposed reinvestment zone.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
SECTION 1. That the findings set out in the preamble to this ordinance are hereby
in all things approved and are incorporated herein for all purposes.
SECTION 2. Definitions. In this Ordinance, the following words shall be defined as
follows:
(a) Improvement shall include, for the purpose of establishing eligibility under
section 312.202, TEX. TAX CODE, new single-family construction and expansion or
modernization of existing single-family structures.
(b) Taxable Real Property shall be as defined in the Texas Property Tax Code and
shall not include personal property located in the reinvestment zone.
(c) Base Year the base year for determining increased value shall be the taxable
value of the real property and any fixed improvements as of January 1 of the year in
which the tax abatement is executed.
SECTION 3. Determinations. The Paris City Council, after conducting a public
hearing, receiving evidence and testimony from all persons wishing to be heard, hereby
makes the following findings and determinations:
(a) That a public hearing on the adoption of the Reinvestment Zone has been
properly called, held and conducted and that the required notice of such hearing has
been given to the public and to all taxing units overlapping the territory inside the
proposed reinvestment zone;
(b) That the boundaries of the area of the reinvestment zone shall be the area
described and depicted in Exhibit which is attached hereto and incorporated
herein by reference;
(c) That the creation of the Reinvestment Zone for residential tax abatement with
boundaries as described and depicted in ExI
libi
I A will result in benefits to the City
and to the land included in the Reinvestment Zone and the improvements sought are
feasible and practical;
(d) That the Reinvestment Zone, as described and depicted in Exhibit, A, satisfies the
criteria for the creation of a Reinvestment Zone as set forth in Section 312.202 of the
Act;
(e) That the Reinvestment Zone as defined and depicted in Exhibit A meets the
criteria for the creation of a reinvestment zone as set forth in the City of Paris
Guidelines and Criteria for Residential Tax Abatement;
SECTION 4. Creation of Reinvestment Zone. Pursuant to the Property
Redevelopment and Tax Abatement Act, Chapter 312 TEX. TAX CODE, the City Council of
the City of Paris hereby creates and designates a Reinvestment Zone for residential tax
abatement encompassing the areas as described and depicted in ExhibitA which shall be
known as Reinvestment Zone 2025-1 of the City of Paris, Texas.
SECTION 5. Term. The term of Reinvestment Zone 2025-1 shall be for a period of
five (5) years and may be renewed for successive five-year terms.
SECTION 6. Eligibility for Tax Abatement. To be eligible for residential tax
abatement within City of Paris Reinvestment Zone No. 2025-1, a project shall:
(a) Meet the standards set forth in the City of Paris Guidelines and Criteria for
Residential Tax Abatement program;
(b) Be located wholly within the reinvestment zone as established herein;
(c) Not include property that is owned or leased by a member of the City Council of
the City of Paris or by a member of the Planning and Zoning Commission;
(d) Conform to the requirements of the City's Zoning Ordinance and all other
applicable laws and regulations;
(e) Have and maintain all land and improvements located within the designated
reinvestment zone, appraised at market value for tax purposes.
SECTION 7. Tax Abatement Agreement Requirements. All agreements for
abatement of taxes within Reinvestment Zone No. 2025-1 shall comply with Section
312.205 (a) of the Act and must:
(a) List the kind, number and location of all proposed residential improvements to
the property;
(b) Provide for access to the property and authorize inspection of the property by
municipal employees to insure that the improvements are made according to the
terms, conditions and specifications of the Agreement;
(c) Limit the uses of the property consistent with the general purpose of encouraging
the development and redevelopment of the Reinvestment Zone during the period
that property tax exemptions are in effect; and
(d) Provide for recapturing property tax revenue lost as a result of the Agreement if
the owner of the property fails to make the improvements or maintain the
improvements as provided in the Agreement.
(e) Require the owner of the property to certify annually to the governing body that
the owner is in compliance with each applicable term of the Agreement;
(f) Provide that the governing body of the municipality may cancel or modify the
Agreement if the property owner fails to comply with the Agreement.
SECTION 7. Severability. That it is the intention of the City Council of the City of
Paris that this ordinance and every provision hereof, shall be considered severable, and the
invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall
not affect the validity of any other portion of this ordinance.
SECTION S. Effective Date. This ordinance shall become effective from and after its
passage and publication as required by law.
PASSED AND ADOPTED this 27th day of January, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Exhibit A
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Item No. 17
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TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM: Thomas McMonagle, Fire Chief
SUBJECT: Discussion of Fire Hydrant Status and Maintenance
DATE: January 27, 2025
BACKGROUND: The City Council has requested an update on fire hydrant status and
maintenance procedures for fire hydrants located within the City of Paris.
STATUS OF ISSUE: Discussion of the status of hydrant maintenance and water supply
available for firefighting efforts within the City of Paris.
BUDGET: N/A.
RECOMMENDATION: N/A.