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Agenda PacketCITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, March 10, 2025. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be attending remotely, but the feed will be available for live viewing at httiisAiaristexas. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the meeting of February 24, 2025. 6. Receive reports and/or minutes from the following boards and commissions: a. Building & Standards Commission minutes (11-18-2024) b. Paris -Lamar County Board of Health minutes (11-18-2024) 7. Receive November 2024 financial report. Regular Agenda 8. Receive presentation of the Police Department racial profiling annual report. 9. Discuss and act on a Resolution approving an amendment to a tax abatement agreement with American SpiralWeld Pipe Company, LLC, dated September 24, 2018. 10. Discuss and possibly act on Amendment to Procedures for Appointing Members to Boards and Commissions. 11. Discuss and possibly act on Revisions to Policies and Procedures for Boards and Commissions. 12. Discuss and appoint two Council Members to fill the vacant positions on the Paris Development Code Planning & Zone Sub -Committee. 13. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. 14. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on March 7, 2025. Janice Ellis, City Clerk Special Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance. Item No. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS February 24, 2025 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, February 24, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Shatara Moore, Alix Putnam, and Rudy Kessel City Staff: Rose Beverly, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Randy Tuttle, Assistant Police Chief, Osei Amo-Mensah, Director of Planning & Community Development; M.A. Smith, Director of Public Works; Todd Mittge, City Engineer; Danny Rowell, Interim Utilities Director; Thomas McMonigle, Fire Chief, Celso Arrieta, IT Manager; Paul Strahan, Airport Manager; and Clyde Crews, Fire Marshal Absent: Council Members: Mickey Ellis and Rebecca Norment Opening: Agenda 1. Call meeting to order. Mayor Pankaj called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Council led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' Forum. Vanessa Preston, 1710 MLK — she said she and her husband Herb, along with Louis Yates had been cleaning up the Greenwood Baptist Church Cemetery for the last several years. Ms. Preston said the property was 7 '/z acres and it was very wooded and thick. She also said they found the grave of the first free slave and there were many more graves. Ms. Preston said about 6 months ago community service workers started coming out to help them the last Saturday of the month. She asked if the City could provide any help and said it would be appreciated. Regular Council Meeting February 24, 2025 Page 2 Consent Agenda Mayor Pankaj inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Putnam. Motion carried, 5 ayes — 0 nays. 5. Approve minutes from the meeting of February 10, 2025. 6. Receive reports and/or minutes from the following boards and commissions: a. Main Street Advisory Board (1-14-2025) b. Tax Increment Reinvestment Zone Board (12-12-2024) c. Historic Preservation Commission (10-9-2024 [corrected] & 1-8-2025) 7. Received January monthly financial report. 8. Receive January drainage report. 9. Receive demolition and code enforcement activity reports. 10. Approve the Final Plat of the JMC 112 Homes Addition, Lot 1, Block A, LCAD 15741, located at 1257 E. Sherman Street. 11. Approve the Final Plat of the J&M 213 Homes Addition, Lot 1, Block A, LCAD 17361, located at 560 S.W. 19"' Street. Regular A ends 12. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2025-004: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND ADOPTING AMENDMENTS TO THE COMPREHENSIVE PLAN AND FUTURE LAND USE MAP FOR THE CITY OF PARIS FROM HIGH DENSITY RESIDENTIAL (HDR) TO COMMERCIAL (C) IN THE CITY OF PARIS, BLOCK 315, LOT 13, LCAD NO. 50943, LOCATED AT 4225 LAMAR AVE.; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE; A SEVERABILITY CLAUSE, AND A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Osei Amo-Mensah, Director of Planning & Community Development, explained that the applicant requested this amendment so he could put in a shop to do brakes and oil changes, and to do that the comprehensive plan and future land use map, as well as the zoning had to first be amended. He also said the Planning & Zoning Commission, as did staff recommended approval. Regular Council Meeting February 24, 2025 Page 3 Mayor Pankaj opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Pankaj closed the public hearing. A Motion to approve this item was made by Council Member Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 13. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2025-005: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED TO CHANGE THE ZONING FROM A GENERAL RETAIL DISTRICT (GR) TO A COMMERCIAL DISTRICT (C) IN THE CITY OF PARIS, BLOCK 315, LOT 13, LCAD NO. 50943. LOCATED AT 4225 LAMAR AVE.; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PRVDING AN EFFECTIVE DATE. Osei Amo-Mensah, Director of Planning & Community Development, said this item was the second part of the previous item. He said the Planning & Zoning Commission, as did staff recommended approval. Mayor Pankaj opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Pankaj closed the public hearing. A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 14. Discuss, conduct a public hearing, and act on RESOLUTION NO. 2025-010: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS RE- AUTHORIZING THE CITY TO BECOME ELIGIBLE TO PARTICIPATE IN RESIDENTIAL TAX ABATEMENTS AND APPROVING GUIDELINES AND CRITERIA FOR THE RESIDENTIAL TAX ABATEMENT PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING EFFECTIVE DATE. Mayor Pankaj asked for a Motion to remove this item from the table. A Motion to remove this item from the table was made by Council Member Kessel and seconded by Council Member Putnam. Motion carried, 5 ayes — 0 nays. City Attorney Stephanie Harris said this was discussed two weeks ago but had not been posted for a public hearing. She also said in order for the City to give residential tax abatements, guidelines and criteria must be re -approved every two years. Mayor Pankaj opened the public hearing and asked for anyone wishing to speak about this item, to please come forward. With no one speaking, Mayor Pankaj closed the public hearing. Regular Council Meeting February 24, 2025 Page 4 A Motion to approve this item was made by Council Member Moore and seconded by Council Member Putnam. Motion carried, 5 ayes — 0 nays. 15. Discuss and act on a RESOLUTION NO. 2025-2011: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, STATING THE INTENT OF THE CITY OF PARIS, PURSUANT TO SECTION 7 OF THE CITY CHARTER AND SECTION 43.142 OF THE LOCAL GOVERNMENT CODE, TO DISANNEX APPROXIMATELY 71.20 ACRES OF LAND FORMING A PORTION OF THE CURRENT SOUTHEASTERN BOUNDARY OF THE CITY LOCATED ALONG AND SOUTH OF STATE HIGHWAY 271 SOUTH; ESTABLISHING HEARING DATES; PROVIDING FOR PERSONAL AND PUBLISHED NOTICE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Ms. Harris said they discussed this two weeks ago and the direction Council gave her was to proceed with setting of public hearings. Mayor Pro -Tem Savage inquired if they could table this. Ms. Harris said yes, but that would push out the public hearings. Mayor Pankaj confirmed with Ms. Harris that approving this resolution was not a decision to disannex but to set the two public hearings. A Motion to approve this item as written was made by Mayor Pro -Tem Savage and seconded by Council Member Moore. Motion carried, 5 ayes — 0 nays. 16. Receive the Paris Economic Development Corporation 2024 Annual Report. Pursuant to the PEDC Bylaws, Paris Economic Development Corporation Director Maureen Hammond said she was presenting the 2024 Annual Report. Ms. Hammond, depicting pictures of the Board of Directors, presented the Mission of PEDC, reviewed the highlights of 2024 and presented opportunities and plans for 2025. City Council expressed appreciation to Ms. Hammond. 17. Discuss and act on ORDINANCE NO. 2025-006: AN ORDINANCE OF THE CITY OF PARIS, TEXAS DECLARING UNOPPOSED CANDIDATES IN CITY COUNCIL DISTRICTS 4, 5 AND 7 FOR THE MAY 3, 2025 GENERAL ELECTION BE ELECTED TO OFFICE; DETERMINING THAT NO GENERAL ELECTION BE HELD IN DISTRICTS 4, 5, AND 7; DIRECTING THAT A COPY OF THIS ORDINANCE BE POSTED AT APPROPRIATE POLLING PLACES; DIRECTING THAT A CERTIFICATE OF ELECTION BE ISSUED TO THE UNOPPOSED CANDIDATES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Clerk Janice Ellis reported that Mihir Pankaj was unopposed in District 4, Rebecca Norment was unopposed in District 5 and Tracy Attebury was unopposed in District 7. Ms. Ellis also reported that the deadline had passed to make application to run for City Council and Regular Council Meeting February 24, 2025 Page 5 recommended that the Ordinance before City Council be approved declaring unopposed candidates elected to office and that the election be cancelled. A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by Council Member Putnam. Motion carried, 5 ayes 0 nays. 18. Discuss and authorize the City Manager to execute grant documents for funds and forward to TxDOT for the upcoming fuel farm project scheduled for 2026. Airport Manager Paul Strahan said this item was in follow-up to an item presented to City Council in May 2024. He said at that time the City sent a Letter of Interest to TxDOT requesting use of the airport infrastructure funding for a new fuel farm once all funds became available. He said the City budgeted $120,000 for this project, which was a 10% match toward the $1.2 million project. Mr. Strahan informed City Council that the overall project had been lowered to a 5% match, decreasing the City's match to $60,000. He also said the grant paperwork now needed to be signed and returned to TxDOT so the project could be scheduled and the Airport would use fiscal years 2022, 2023, 2024 and 2025 Infrastructure Investment and Jobs Act funding to construct a new fuel farm at Cox Field. Mr. Strahan said initially the match was going to come from ARPA funds but those funds had been expended. He also said the $60,000 would now come from the Airport Fund. He also said if this caused the Airport to have a deficit at the end of the fiscal year, a transfer would need to be made from the General Fund to cover the shortfall. Mayor Pro -Tem Savage said Paul had filled them in last Thursday about this and he was very excited about it. A Motion to approve this item was made by Council Member Kessel and seconded by Mayor Pro -Tem Savage. Motion carried, 5 ayes — 0 nays. 19. Discuss a strategic plan for the City of Paris, receive bids, and possibly act on consulting services for strategic plan services. Deputy City Manager Rob Vine said City Council directed staff to speak with consultants about conducting a workshop for the purpose of creating a Strategic Plan for the City. Mr. Vine said he reached out to different consultants and had obtained two proposals for consideration, one was from Engage Solutions Group and the other was Ron Cox Consulting. Mr. Vine said Shane Howard from Engage was at the meeting and introduced him. Council Member Putnam asked if they would be trying to include economics in the plans and Mr. Howard answered in the affirmative. Mr. Howard said he was leaning heavy on housing and workforce. Council Member Kessel inquired of Ms. Beverly and Mr. Vine the strength of both firms. Mr. Vine said both firms would add value, but Mr. Howard's plan was more comprehensive. On the other hand, he said Mr. Cox had been a city manager. Mr. Vine said for an additional fee, Mr. Cox could add an implementation plan and that Mr. Howard's proposal included the implementation plan. Mayor Pro -Tem Savage asked Mr. Vine if the 35% more for Mr. Howard was worth it. Mr. Vine said he personally thought it was because the City would be getting a lot more information. City Manager Rose Beverly agreed with Mr. Vine, citing the longer process would be better allowing City Council more time on-site. Regular Council Meeting February 24, 2025 Page 6 A Motion to approve the proposal submitted by Mr. Howard was made by Mayor Pro - Tem Savage and seconded by Council Member Kessel. Motion carried, 5 ayes — 0 nays. 20. Convene into executive session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, to -wit: litigation and pending litigation update. Mayor Pankaj convened City Council into executive session at 6:34 p.m. Mayor Pankaj recused himself at 6:35, and returned to executive session at 7:02 p.m. Council Member Moore recused herself at 7:02 p.m. and returned to executive session at 7:05 p.m. 21. Reconvene into open session and possibly take action on those matters discussed in executive session. Mayor Pankaj returned City Council into open session at 7:34 p.m. 22. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mayor Pankaj said he would like for Council to do a tour of the cemetery with Vanessa Preston, Herb Preston and Louis Yates and see what they could do to help. 23. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Pro -Tem Savage and seconded by Council Member Moore. Motion carried, 5 ayes - 0 nays. Mayor Pankaj adjourned the meeting at 7:35 p.m. MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK Item No. 6 MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS NOVEMBER 18, 2024 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, November 18, 2024, at the City of Paris Council Chambers, 107 E. Kaufman St., Paris, TX 75460. Present: Board Members: Kim Walker Brandon Kearney A.W "Plug" Clem @ 3:04p.m. Chris Dux Ken Kohls Alexander Moore City Representatives: Robert Talley — Code Enforcement Nicki Brown — Code Enforcement Cade Oats — Assistant Fire Marshal Clyde Crews — Fire Marshal @ 3:09PM Absent Board Members: Chris Fitzgerald 1. Call meeting to order. Kim Walker, Vice Chair, called the meeting to order at 3:02p.m. 2. Approve minutes from the meeting of September 19, 2024. Motion made by Chris Dux, seconded by Ken Kohls, to approve minutes. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: A. 522 W. Sherman; City of Paris, Block 119-B, Lot 15 Owner: Godfrey Orville; 522 W Sherman, Paris, TX 75460 Robert Talley stated that the structures was set on fire at the first of November. The owner of the property is deceased. There is junk/rubbish throughout the property, and a shed with belongings. Robert Talley's recommendation: Declare a nuisance, demolition of all structures on property within 30 days and vacating the property within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 6-0 B. 227 NW 24th; Wortham & Carlton, Block 4, Lot 8 Owner: Hood M A Properties LLC; P.O. Box 254, Hawley, TX 79525 Robert Talley stated that there has been no contact with the property owner. The resident is bed -ridden. There is junk and rubbish throughout the property and there is dilapidated shed on the property. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, demolition of the shed within 30 days, and vacating the shed within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 C. 332 SW 9th; City of Paris, Block 131, Lot 6 Owner: Enid S Shanahan; 217 W Washington, Paris, TX 75460 Robert Talley stated that there is junk and rubbish throughout the property. Rubbish includes tires, buckets, trash, buggies, pallets and other scattered items. There are two campers as well on the property. There were previous orders regarding junk and rubbish. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, remove campers within 30 days, and vacate the property within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 6-0 E. 340 SW 9th; City of Paris, Block 131, Lot 3 & 5 Owner: Edna Miner & Lucille Dunken; 340 SW 9th, Paris, TX 75460 Robert Talley stated there is outside storage on property including pallets, totes, tarps and other scattered items. There is junk and rubbish on property. There is also 2 campers that people are residing in. Robert Talley's recommendation: Declare a nuisance, remove junk and rubbish within 30 days, remove outside storage within 30 days, remove campers within 30 days, and vacate the campers within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 6-0 D. 610 SW 7th; City of Paris; Block 152, Lot 6 Owner: Enid Shanahan; 3217 W Washington, Paris, TX 75460 Robert Talley stated that the owners brother, Roddy Dudley mentioned he will be tearing the structure down. The shed on property is collapsing. Robert Talley's recommendation: Declare a nuisance, demolition structure within 30 days or city has the right to do so. Motion made by Chris Dux, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 F. 1631 NE 13; City of Paris; Block G, Lot 19 Owner: Love Tabernacle Church Inc.; 1728 Fitzhugh, Paris, TX 75460 Robert Talley stated this will be removed off list due to the structure gone. G. 687 NW 4th; City of Paris, Block 89A, Lot 1-A Owner: Haskell Hicks; 1221 W Cherry, Paris, TX 75460 Robert Talley stated there is squatters living on the property. There are foundation problems, roof sagging and holes in the roof. The squatters are trashing the property. There is a camper that someone is residing in the back yard. There is junk and rubbish and outside storage throughout property including dismantled bicycles, clothes, tools, lumber, litter, suitcases and other scattered items. Robert Talley's recommendation: Declare a nuisance, demolition within 30 days, remove junk and rubbish and outside storage within 30 days, remove camper within 30 days, and vacate property within 30 days or city had the right to do so. Motion made by Chris Dux, seconded by Brandon Kearney, to follow staff recommendation. Motion carried unanimously. 6-0 4. Demolition Report There was discussion amongst the board and Robert Talley regarding property on the report and the amount spent on newspaper publishing and filing. 5. Adjournment. There being no further business, a motion to adjourn was made by Kim Walker, Vice Chairman, seconded by Chris Dux at 4:07 p.m. Paris—Lamar County Health District 400 West Sherman Street, Paris, Texas 75460-5646 Health District: (903) 78541561 and Fax: (903) 737-0978 Women, Infant and Children (WIC): (903) 784-1411 and Fax: (903) 784-1442 www.parislamarhealth.com Paris -Lamar County Board of Health Regular Meeting The Paris -Lamar County Board of Health held a regular session on Monday, November 181h, 2024. ............ Board _ Member's Name - In Attendance Not in Attendance Ms. Susan Bellene-x Ms. Susan Davis � � x Dr. mBart Hays x .......m _...... Dr. Amy Hughes x Dr. Myers Hurt III x Ms. Mitzie Pirtle x Dr. Russell Putnam x Others in Attendance were - Ms. Gina PrestridgeExecutive _ , Directorx Ms. Cheryl King Administrative..� .....�.. Assistant x Dr. Putnam called the meeting to order in open session at 5:28 p.m. Dr. Hurt made a motion and was seconded by Dr. Hays to convene into open session. Motion carried. 7 yays, 0 nays. Dr. Hurt made a motion and was seconded by Dr. Putnam to approve prior meeting minutes. Motion carried. 7 yays, 0 nays. Dr. Hurt made a motion and was seconded by Dr. Hays to approve the public information request for hazardous materials, septic facilities/groundwater use, and/or chemical spills or files for 2198 CR 22500, Paris, Texas 75460. Motion carried. 7 gays, 0 nays. Paris - Lamar Caunt Board of Health Members Chairman - Dr. Walker Putnam Vice -Chairman - Dr. Myers Hurt lit Secretary - Susan Bellene m,•,=o z. v .uss.no..n Mi[Zie Pirtle �_e�e.�:a.=�=3 =ca,,r,.,.n Susan Davis r:u=, auu.:.=:..=e.F�«.n Dr. Amy Hughes r-��---,.=a=S.z��=.."..o Dr. Bart Hays Mrs. Prestridge advised that the $200,000.00 Certificate of Deposit will mature on November 24, 2024. Dr. Putnam made the motion and was seconded by Dr. Hurt for the interest earned on the Certificate of Deposit to be deposited into the First Federal Account # 01 103496720 4 and to renew another Certificate of Deposit in the amount of $200,000.00 for 9 months at First Federal Community Bank of Paris. Motion carried. 7 gays, 0 nays. Susan Bellene and Mitzie Pirtle reviewed and approved the First Federal bank statements ending in: • July 2024 • August 2024 • September 2024 and • October 2024 Ms. Prestridge advised that the Paris -Lamar County Health District total liabilities and equity is approximately $2,400,000. Next qYARTERLY meeting will be either Tuesday, January 21st, 2025, Tuesday, February 18th, 2025 or Monday, March 17th, 2025 a@ 5:30 p.m. Susan Bellene made the motion and was seconded by Dr. Hughes for the meeting to be adjourned at 5:31 p.m. Motion carried. 7 yays, 0 nays. Respectfully submitted itted by: cIr1,�ll,I�,(� V �'�' 0 At the February 18'h, 2025 Board of Health Meeting, Mitzle Pirtle made the motion and Dr. Amy Hughes seconded the motion for the PLCHD board _ u , - tted to the City Clerk in the City Hall Annex, located at 150 S.E. i" Street, Paris, Texas, for filing. approved November 1 20?d minutes to be submlm,_wwww Motion carried 5 yap and 0 nays. Paris - Lamar Cottn Board of Health Members Chairman - Dr. Walker Putnam (M. m«.20.) w1 Fu ) Vice -Chairman - Dr. Myers Hurt ill 117 za7-7 Secretary - Susan Bellene gog m:z=®.x m.4-1 Mitxie Pirtle fro±n xoxA,znzy.zoxc=r;„,n Susan Davis r-uxz mxx xnss..cora-r:„:i� Dr. Amy Hughes Dr. Bart Bays �aaxn-:or.., aoan.znza.ri„.r, Item No. 7 TO: Mayor, Mayor Pro -Tem, and City Council Rose Beverly, City Manager FROM: Gene Anderson, Finance Director SUBJECT: NOVEMBER 2024 FINANCIAL REPORT DATE: March 10, 2025 BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the City Council through the City Manager a monthly statement of receipts and disbursements. STATUS OF ISSUE: This report updates the City Council on the City's financial activities through the month stated in the subject line. BUDGET: Not affected by this report. RECOMMENDATION: Motion to receive the monthly financial report. City of Paris November 2024 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections reported are 53.79% more than what was reported in 2023. This large difference is a timing issue between when the Lamar County Appraisal District collects taxes and when they distribute those collections to the entities. Current tax collections this year are 7.26% of the tax levy vs. 4.45% last year. 2. Sales taxes are up 0.44% from last year ($8,172). 3. Hotel occupancy taxes are up 5.04% compared to last year ($17,214). 4. Franchise fees are up 2.21% compared to last year ($8,217). 5. Permit fees are down 76.65% from last year ($210,740). Building permit fees for new construction were unusually high last year. 6. Municipal Court fines and related fees are up 11.48% compared to last year ($3,246). 7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed beverage tax, and other minor revenues. This revenue is up 21.24% ($55,238). 8. Sanitation fees were collected in October and November but were not transferred to the General Fund until we finished closing out the Sanitation Fund. 9. EMS fees are up 272.38% compared to last year ($711,929). Our 3rd party collection agency had issues in the first quarter of last year. Collections were well below what they should have been. The company addressed the issue and collections picked up. 10. Lamar County EMS contributions are up 4.90% ($3,641) compared to last year. 11. Interest revenues are down 85.41% ($205,216). Interest rates have dropped somewhat from their peak, but the timing of interest payments and principal paydown also impacts this revenue. 12. W&S Admin Fees are up 8.33% ($16,666). This increase was expected and allowed for in the budget. 13. Other revenue sources were up 70.29% ($119,971). 14. Total General Fund revenues are up 15.80% compared to last year ($674,916). This is due to the slow reporting of property tax revenues last year. General Fund revenues equal 14.55% of the budget with the City being 16.66% through the budget year. 15. Total General Fund expenditures are up 46.55% ($1,747,259.33) compared to last year. General Fund expenditures to date equal 15.34% of budget with the City being 16.66% through the budget year. 16. Sewer revenue was down 11.71% ($219,552). This drop was caused by billing for only three of the four billing cycles in the month. 17. Water revenue was down 8.65% (140,993). 18. Other revenue sources are up 218.82% ($249,272.56). This was caused by the delay in dispersing Sanitation fees to the General Fund. 19. Total Water & Sewer revenues, ignoring transfers and adjustments, are 3.07% below last year ($111,273) and represent 15.80% of the total budget. 20. Total Water & Sewer expenses are 16.67% above last year ($302,141) at this point and represent 9.57% of the total budget (9.57% adjusted for debt payments.) while the City is 16.66% through the budget year. 21. The Airport Fund revenues are up 3.02% ($5,230) compared to last year. Expenditures are down 6.75% ($13,018) compared to last year. This leaves the airport with a $2,299 operating deficit after two months of operation and a $2,052 cash deficit. Departmental Expenditure Summary: At this point the City is two months or 16.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one-time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, and Airport Funds there were ten departments whose expenditures were over 16.66%. 1. City Council -21.39%. The overage amounts to $9,495 and was due to the City Manager search and the annual insurance payment. Community Development -18.70%. The overage amounts to $37,863 and was due to the purchase of two Conex storage boxes, annual insurance payment, and the purchase of a truck. 3. Streets -18.92%. The overage amounts to $37,201 and was due to the annual insurance payment, sidewalks & curbs, and the purchase of a truck. 4. Traffic & Public Lighting -20.74%. The overage amounts to $21,804 and was due to the construction of bus stops. 5. Library -19.81%. The overage amounts to $28,152 and was caused by insurance expenses and an upgrade to children's area. 6. General Expenses -24.00%. The overage amounts to $169,725 and was due to hotel tax payments to the chamber, and payments to the appraisal district. 7. Warehouse -17.05%. The overage amounts to $541 and was due to the annual insurance payment. 8. Water Distribution -17.21. The overage amounts to $11,320 and is due to annual insurance payment, electricity, and hydrants & valves. 9. Wastewater Treatment Plant -18.80%. The overage amounts to $57,938 and was due to insurance, permits, and chemical cost. 10. Airport -16.93%. The overage amounts to $2,964 and was caused by the annual insurance payment, the ground power unit, and building maintenance. General comments to the City Council: Over 99% of all the City operational activity takes place in the General Fund, the Water & Sewer Fund, and the Airport Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and Airport Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. I attempt to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let me know before the Council meeting, if possible, in case I must research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delay the Council in making a decision. City of Paris General Fund Recap November 2024 Revenues Current Year To Date. Revenue PriorYearTo Date Net To Date FY 2025 FY 2024 Taxes Collected $ 673,979.05 $ 438,221.95 $ 235,757.10 Sales Tax $ 1,843,733.91 $ 1,835,561.18 $ 8,172.73 Hotel/MotelTax $ 358,401.76 $ 341,187.12 $ 17,214.64 Franchise Fees $ 379,840.37 $ 371,623.18 $ 8,217.19 Permits $ 64,186.74 $ 274,927.18 $ (210,740.44) Court Fees $ 31,508.32 $ 28,261.82 $ 3,246.50 Sanitation $ - $ 33,944.75 $ (33,944.75) EMS Fees $ 973,299.83 $ 261,370.55 $ 711,929.28 Lamar County EMS $ 77,889.84 $ 74,248.00 $ 3,641.84 Interest $ 35,040.70 $ 240,257.26 $ (205,216.56) W&S Adm. Fee $ 216,666.66 $ 200,000.00 $ 16,666.66 Other Revenue $ 290,635.51 $ 170,663.62 $ 119,971.89 Total Revenues $ 4,945,182.69 $ 4,270,266.61 $ 674,916.08 Total Expenses $ 5,500,297.49 $ 3,753,038.16 $ 1,747,259.33 Net To Date $ (555,114.80) $ 517,228.45 $ (1,072,343.25) City of Paris General Fund Department Expenditures -November 2024 Current Month Actual Prior Year Month Actual Current Year to Date Prior Year to Date Current Year Budget PriorYearBudget November2024 November2023 FY2025 FY2024 FY2025 FY2024 Department 10 -City Council $ 40,606.05 $ 26,020.58 $ 42,898.69 $ 60,361.94 $ 200,500.00 $ 275,925.00 Department 12 -City Manager $ 65,935.13 $ 71,954.78 $ 87,922.59 $ 238,317.73 $ 860,494.00 $ .794,058.00 Department 13 -City Attorney $ 41,409.20 $ 40,751.93 $ 51,890.67 $ 131,775.14 $ 410,911.00 $ 418,188.00 Department 14- Municipal Court $ 37,051.51 $ 27,398.50 $ 47,047.14 $ 83,312.24 $ 303,718.00 $ '273,021.00 Department 15 -City Clerk $ 30,902.33 $ 22,620.41 $ 39,122.37 $ 71,191.57 $ 237,983.00 $ 222,371.00 Department 21 -Accounting & Auditing $ 67,849.61 $ 49,840.68 $ 84,226.41 $ 157,731.06 $ 676,723.00 $ 611,212.00 Department 31 -Police $ 987,043.29 $ 665,496.99 $ 1,254,049.34 $ 2,293,381.99 $ 9,379,340.00 $ 7,676,525.00 Department 32 -Fire $ 773,535.49 $ 537,374.97 $ 996,912.58 $ 1,876,017.74 $ 6,135,310.00 $ 5,857,337.00 Department 40- Community Development $ 238,550.08 $ 123,964.53 $ 346,155.51 $ 431,659.65 $ 1,850,490.00 $ 1,585,684.00 Department 41 -Engineering $ 42,021.32 $ 25,629.73 $ 53,262.47 $ 93,062.12 $ 766,017.00 $ '418,884.00 Department 42 -Public Works $ 32,942.24 $ 26,176.02 $ 42,462.52 $ 77,931.37 $ 263,392.00 $ 2,58,963.00 Department 43 -Parks & Recreation, ROW $ 133,941.06 $ 156,865.29 $ 192,946.71 $ 450,517.54 $ 1,551,260.00 $ 1,41 . 86,701.00 Department 44 -Sanitation $ 153,999.93 $ - $ 223,344.62 $ - $ 1,852,793:00 $ - Department 46 -Streets & Highways $ 171,157.47 $ 58,084.29 $ 302,846.15 $ 388,505.05 $ 1,600,511.06 $ 2,344,784.00 Department 48 -Traffic & Public Lighting $ 77,681.87 $ 37,372.65 $ 110,795.30 $ 145,645.12 $ 534,160.00 $ 515 289.00 Department 49- Garage $ 46,910.82 $ 41,255.70 $ 59,305.01 $ 137,112.35 $ 490,023.00 $ 401,450.00 Department 54 -Emergency Medical Service $ 598,207.88 $ 386,275.13 $ 833,821.35 $ 1,372,816.40 $ 5,445,777.00 $ 4,755;400.00 Department 62 -Paris Band $ 54.05 $ 53.40 $ 54.05 $ 53.40 $ 23,056.00 $ 23,700.00 Department 64 -Library $ 120,878.20 $ 120,050.27 $ 176,607.16 $ 355,874.88 $ 891,085.00 $ 858,519.00 Department 89- General Expenses $ 432,163.88 $ 73,998.08 $ 554,626.65 $ 598,405.24 $ 2,310,332.00 $ 2,235,539.00 Department 91 -Contingency $ - $ - $ $ 61,658.13 $ 50,000,00 $ 50,0000 Department 90 -Debt $ 4,092,841.41 $ 2,493,183.93 $ 5,500,297.49 $ 9,025,330.66 $ 35,833,869.00 $ . 31,057,550.00 City of Paris Water&Sewer Fund Recap November 2024 , City of Paris Cox Field Airport Recap January 2025 Current Year to Date Prior Year to Date FY 2025 FY 2024 Net To Date Airport Revenue $ 178,234.40 $ 173,004.19 $ 5,230.21 Airport Expenses $ 180,534.13 $ 193,553.12 $ (13,018.99) Net To Date $ (2,299.73) $ (20,548.93) $ 18,249.20 Current Year To Date Prior Year To Date . Net To Date FY2025 FY2024 Water Revenues $ 1,488,932.33 $ 1,629,925.10 $ (140,993.37) Sewer Revenues $ 1,653,959.64 $ 1,873,512.15 $ (219,552.51) Other Revenues $ 363,187.63 $ 113,915.07 $ 249,272.56 Total Revenues $ 3,506,079.60 $ 3,617,352.92 $ (111,273.32) Total Expenditures $ 2,114,623.29 $ 1,812,481.39 $ 302,141.90 Net To Date $ 1,391,456.31 $ 1,804,871.53 $ (413,415.22) Debt Payments $ - $ - $ - City of Paris Cox Field Airport Recap January 2025 Current Year to Date Prior Year to Date FY 2025 FY 2024 Net To Date Airport Revenue $ 178,234.40 $ 173,004.19 $ 5,230.21 Airport Expenses $ 180,534.13 $ 193,553.12 $ (13,018.99) Net To Date $ (2,299.73) $ (20,548.93) $ 18,249.20 City of Paris Water & Sewer Fund Department Expenditures -November 2024 Current Month ActuaL Prior Year Month Actual Current Year to Date Prior Yearto Date Current Year Budget PriorYear Budget November 2024 November 2023 FY2025 FY2024 FY2025 FY2024 Department 80 -Warehouse $ 18,555.62 $ 14,249.77 $ 23,570.46 $ 18,835.55 $ 138,232.00 '$ 123,628.00 Department 81-W& S Bitting and Collectin $ 274,245.82 $ 231,595.91 $ 501,837.46 $ 496,367.74 $ 3,06B,710.00 $ 2,908,540.00 Department 82 -Water Production $ 403,199.05 $ 315,875.01 $ 571,790.64 $ 485,961.91 $ 4,264,574.00 $ 3,619,463.00 Department 83 -Water Distribution $ 268,610.25 $ 179,213.20 $ 351,036.62 $ 245,012.90 $ 2,039,113.00 $ 1,765,305.00 Department 85- Sewer Maintenance $ 74,396.11 $ 69,377.99 $ 90,058.96 $ 91,023.51 $ 1,048,316,00 $ 959,441.00 Department 86- Waste Water Treatment $ 374,397.13 $ 294,638.58 $ 508,459.68 $ $83,539.45 $ 2,704,207.00 $ Department 87 -Lift Stations $ 50,220.36 $ 77,064.49 $ 67,869.47 $ 91,740.33 $ 599,430.00 $ ..2,518,560.00 477,423.00 Department 91 -Contingency ........ats,......—................. _. .._..,_. ....8 .._ ..... $ 178593.00 Totals $ 1,463,624.34 $ 1,182,014.95 $ ......... __,.29 2,114,623.29 $ _........... 1,812,481.39 $ .._-.. SA,Q39,175.00 $ __... �_...... _........._. 12,372,360.00 Debt $ - $ - $ .. $ - g _ $ _ Item No. 8 M, 0211 WIFU TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Richard Salter, Chief of Police SUBJECT: RACIAL PROFILING REPORT DATE: March 10, 2025 BACKGROUND: Article 2.132-2.134 of the Texas Code of Criminal Procedure (CCP) requires the annual reporting to the local governing body on data collected relative to motor vehicle stops in which a ticket, citation, or warning was issued, and/or arrests resulting from those stops. Article 2.134 of the CCP directs that a comparative analysis of the statistical information be conducted, with respect to the number of stops of persons by race or ethnicity, the outcome of those encounters, the number of searches conducted and the results of those searches. STATUS OF ISSUE: Dr. Eric Fritsch and Dr. Chad Trulson with Justice Research Consultants, LLC were retained to prepare the 2024 Racial Profiling Report based on raw statistical data supplied by the Paris Police Department. Dr. Fritsch's analysis of Racial Profiling Compliance by Paris Police Department shows that the department is fully compliant with all relevant Texas laws concerning racial profiling, including the existence of a formal policy prohibiting racial profiling by its officers, officer training and educational programs, a formalized complaint process, and the collection of data in compliance with the law. Dr. Fritsch will make a presentation to the council based on his report at the March 10, 2025 Council Meeting. BUDGET: There is no budgetary impact, presentation of report only RECOMMENDATION: There is no recommendation, presentation of report only. Item No. 9 AV, U Zimz TiM, TO: City Council Rose Beverly, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Re -adoption of guidelines and criteria for residential tax abatement program building property DATE: March 10, 2025 BACKGROUND: On October 14, 2013, the City Council approved a tax abatement agreement with American SpiralWeld Pipe Company, LLC (ASWP) pursuant to which ASWP committed to construction of a state of the art spiral weld steel pipe plant at a cost of between $72,000,000.00 and $91,000,000.00 and create at least 60 new full-time equivalent jobs. As consideration for the investment, the agreement provides that ASWP would be the beneficiary of a seven year de- escalating tax abatement on the real property improvements as follows: Year 1 100% Year 2 100% Year 3 70% Year 4 70% Year 5 50% Year 6 25% Year 7 25% Paragraph 1.1 of the agreement provides that: The effective date of this Agreement is the 24th Day of September, with the tax abatement effective from and after January 1, 2020, and terminating on December 31, 2026 (an abatement period of seven (7) years (the "Abatement Period")). Said Abatement Period will terminate on December 31, 2026, regardless of when Owner completes the Improvements ... STATUS OF ISSUE: There has been some confusion regarding the start date of the Abatement Period primarily occasioned by the Covid-19 pandemic of 2020-2021 which caused global supply chain issues, delayed ASWP's ability to complete construction in 2019, and could reasonably be deemed a force majeure ("Act of God") event. ASWP completed construction in 2020 and applied and received the tax abatement in 2021. Lamar County Appraisal District treated 2021 as Year 1 of the Abatement Period (which would have been Year 2 had ASWP been able to complete construction in 2019 as planned) and has applied the agreement accordingly since that time. In order to conform the language of the agreement to LCAD's interpretation of the Abatement Period, allow ASWP to avail itself of the entire seven year abatement period intended by the parties, and account for the force majeure pandemic event, Council will need to amend the Agreement to specify that the Abatement Period began on January 1, 2021 and will terminate on December 31, 2027. ASWP has made all required capital investments and has exceeded the staffing levels contemplated in the agreement. BUDGET: The attached amendment merely shifts the abatement year forward by a year; there was no abatement in 2020; there may be a difference in taxable value, and hence tax revenues, between the anticipated year 7 (2026) and the new year 7 (2027), but it is not likely significant. Year 7 is to be abated by only 25%. RECOMMENDATION: Approve the attached resolution approving an amendment to the tax abatement agreement with American SpiralWeld Pipe Company, LLC to shift the 7 year abatement period forward by one year. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AN AMENDMENT TO A TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS AND AMERICAN SPIRALWELD PIPE COMPANY, LLC DATED SEPTEMBER 24, 2018; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris, Texas did heretofore, on the 24th day of September, 2018, in Resolution No. 2018-025 grant to Owner a Tax Abatement Agreement ("Agreement") attached hereto as a part of Exhibit A and attached hereto by reference as if fully set forth herein; and, WHEREAS, the Agreement contains imprecise language regarding when the abatement period was to begin; and WHEREAS, Owner having been compliant with the terms of the Agreement in all respects, the parties wish to clarify said language; and WHEREAS, the City Council finds that it is in the best interest of the City of Paris and its citizens to clarify the language of the Agreement to specify that the abatement period granted therein was to become effective on January 21, 2021, which is in keeping with the manner in which the Lamar County Appraisal District has administered the abatement; and WHEREAS, upon review and consideration of the Amendment to Tax Abatement Agreement attached hereto as Exhibit A ("Amendment") and all matters attendant and related thereto, the City Council is of the opinion that the terms and conditions therein meet the Guidelines and Criteria for Tax Abatement and should be approved, and that the Mayor should be authorized to execute it on behalf of the City of Paris, Texas. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the terms of the Amendment to the Agreement and the property the subject thereof meet the City's Guidelines and Criteria for Tax Abatement adopted by the City of Paris by Resolution No. 2024-001. Section 3. That the terms and conditions of the proposed Amendment attached hereto as EX A, having been reviewed by the City Council of the City of Paris and found to be acceptable and in the best interests of the City of Paris and its citizens, be, and the same are hereby, in all things approved. Section 4. That the Mayor is hereby authorized to execute the Amendment and all other documents in connection therewith on behalf of the City of Paris substantially according to the terms and conditions set forth in the Amendment attached hereto as Exhba A. Section S. That the use of the property the subject of the tax abatement will not constitute a hazard to public safety, health, or morals. Section 6. That this approval and execution of the Amendment on behalf of the City is not conditioned upon approval and execution of any other tax abatement agreement by any other taxing entity. DULY PASSED AND APPROVED this 10th day of March, 2024. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Exhibit A STATE OF TEXAS COUNTY OF LAMAR AMENDMENT TO TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS AND AMERICAN SPIRALWELD PIPE COMPANY, LLC DATED SEPTEMBER 24, 2018 This Amendment (the "Amendment") to a Tax Abatement Agreement (the "Agreement") granted by the City Council of the City of Paris, Texas dated September 24, 2018 is entered into by and between the CITY OF PARIS, TEXAS, a municipal corporation, situated in Lamar County, Texas, acting by and through its authorized officer whose signature appears below (hereinafter called "City"), and AMERICAN SPIRALWELD PIPE COMPANY, LLC acting by and through its authorized officer whose signature appears below (hereinafter referred to as "Owner"). WITNESSETH: WHEREAS, the City Council of the City of Paris, Texas did heretofore, on the 240 day of September, 2018, in Resolution No. 2018-025 grant to Owner the Agreement attached hereto as Exhibit A and attached hereto by reference as if fully set forth herein; and, WHEREAS, the Agreement contains imprecise language regarding when the abatement period was to begin; and WHEREAS, Owner having been compliant with the terms of the Agreement in all respects, the parties wish to clarify said language; and WHEREAS, the City Council finds that it is in the best interest of the City of Paris and its citizens to clarify the language of the Agreement to specify that the abatement period granted therein was to become effective on January 21, 2021, which is in keeping with the manner in which the Lamar County Appraisal District has administered the abatement; NOW, THEREFORE, pursuant to Chapter 312 of the Texas Tax Code and the Guidelines and Criteria for Tax Abatement adopted in Resolution No. 2022-002, the parties hereto do mutually contract and agree as follows: Section 1.1 of the Agreement shall be amended to read as follows: 1.1 The effective date of this Agreement is the 24th day of September, 2018, with the tax abatement being effective from and after January 1, 20210, and terminating on December 31, 20276 (an abatement period of seven (7) years (the "Abatement Period")). Said Abatement Period will terminate on December 31, 20276, regardless of when Owner completes the Improvements described in Sections II and III herein below. Section 10.1 of the Agreement shall be amended to read as follows: 10.1 Inial Report; The Owner further agrees that it will, by Dece ri jej_3j,Z02j, 2020 provide the City with a sworn report, written on Owner's letterhead and signed by a designated representative of Owner, which contains the following information: (a) A copy of the printout from the Lamar County Appraisal District showing the market value of the Property as of January 1, 2018, prior to the construction of the Improvements; (b) Detailed description of the Improvements; (c) A detailed description of any miscellaneous items of office equipment and the actual cost of such added office equipment; (d) A copy of or identification of plans and specifications of constructed improvements and the location of the same for inspection by City's certification team; (e) A detailed list of and the actual cost of added machinery and equipment; (f) The actual cost of capital Improvements; and, (g) The date of substantial completion of the Improvements as defined in paragraph 3.1 hereof. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment effective as of the date set forth below. WITNESS our hands this _ day of _ 2025. THE CITY OF PARIS, TEXAS Mihir Pankaj, Mayor E ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney AMERICAN SPIRALWELD PIPE COMPANY, LLC Title: Date: ATTEST: Title: Exhibit A STATE OF TEXAS COUNTY OF LAMAR TAX ABATEMENT AGREEMENT This Tax Abatement Agreement (the "Agreement") is entered into by and between the CITY OF PARIS, TEXAS, a municipal corporation, situated in Lamar County, Texas, acting by and through its authorized officer whose signature appears below (hereinafter called "City"), and AMERICAN SPIRALWELD PIPE COMPANY, LLC, acting by and through its authorized officer whose signature appears below (hereinafter referred to as "Owner'. WITNESSETH: WHEREAS, the City Council of the City of Paris did heretofore, on the 22nd day of January, 2018, in Resolution No. 2018-004, elect to be eligible to participate in tax abatement agreements in order to maintain and enhance the commercial and industrial economic and employment base of the Paris area for the long term interest and benefit of the City and its citizens; and, WHEREAS, under the Texas Enterprise Zone Act (Government Code Chapter 2303), the designation of an area as an Enterprise Zone also constitutes designation of the area as a reinvestment zone (the "Reinvestment Zone"); and WHEREAS, concurrently herewith, the City and Owner and the Paris Economic Development Corporation, a Type A economic development corporation with the duties and authorities granted to it in TexLoc.Gov. Code Chapters S01 and 504, are executing a Master Economic Development Agreement, to which this Agreement is attached as Exhibit C and incorporated therein by reference, conveying certain real property (the "Property') to Owner as an inducement to Owner to construct and operate a spiral weld pipe manufacturing mill; and WHEREAS, pursuant to the 2010 Census, the Property within City of Paris, Lamar County, Texas, is included within an Enterprise Zone, as is shown in the print-out from the Office of the Governor of the State of Texas on its website in Exhibit 1. attached hereto and made a part hereof for all purposes; and WHEREAS, Owner has agreed to make the Improvements specified herein, said Improvements related to the construction of the spiral weld pipe manufacturing mill referred to herein above; and WHEREAS, in connection with the Master Economic Development Agreement, the Owner has agreed to create and maintain at least sixty (60) full-time equivalent employment positions; and WHEREAS, the contemplated use of the Improvements, as hereinafter defined, in the amount as set forth in this Agreement upon and within the Property, and the other 32322924 v5 terms hereof are consistent with encouraging development of said Enterprise Zone in accordance with the purposes for which it was created and are in compliance with the City's policy on tax abatement incentives and the ordinance creating such Enterprise Zone adopted by the City and all applicable laws; and NOW, THEREFORE, pursuant to Chapter 312 of the Texas Tax Code and the Guidelines and Criteria for Tax Abatement adopted in Resolution No. 2016-08, the parties hereto do mutually contract and agree as follows: I. Term 1.1 The effective date of this Agreement is the 24th day of September, 2018, with the tax abatement being effective from and after January 1, 2020, and terminating on December 31, 2026 (an abatement period of seven (7) years (the "Abatement Period")). Said Abatement Period will terminate on December 31, 2026, regardless of when Owner completes the Improvements described in Sections Il and III herein below. IL The "Property" - Area to be Improved 2.1 The Improvements defined in paragraph III below and made the subject of this Agreement shall be located on the Property located in Paris, Lamar County, Texas Plant and described in Exhibit 2 attached hereto and incorporated herein by reference, which Property is within the Enterprise Zone. III. Consideration: Improvements 3.1 The Owner shall construct and operate a state of the art spiral weld steel pipe plant (herein called the "Improvements") at the Property located in Paris, Lamar County, Texas, which are more particularly described in Exhibit 3, attached hereto and incorporated herein by reference. The Improvements shall include the production facility, an office building, and the installation of equipment to manufacture steel pipe and will service large diameter water transmission projects in the South Central United States. When completed, the Improvements will contain approximately 250,000 square feet under roof. The manufacturing process will require substantial land dedicated to pipe laydown or storage prior to shipment. The majority of the finished product will typically be shipped within a 250 to 500 mile radius of the Improvements via flatbed carrier. Over a period of three years, beginning in 2018, Owner commits herein to invest no less than $72,000,000.00 and up to approximately $91,000,000.00 to construct the Improvements, which shall be completed prior to September 15, 2021. All of said improvements shall be described in the City's Certificates of Completion defined Section X, "Reporting Requirements." For the purposes of this the default provision of this Tax Abatement Agreement (Section V), the Improvements will be deemed completed upon the issuance by the City of Certificates of Occupancy for the structures included in the 2 Improvements. Once Owner has applied for said Certificates of Occupancy, the City shall not unreasonably delay the issuance of same. Notwithstanding the foregoing, however, Owner shall have such additional time to complete the Improvements as may be required in the event of "force majeure" if Owner is diligently and faithfully pursuing completion of the Improvements. For this purpose, "force majeure" shall mean any contingency or cause beyond the reasonable control of Owner including, without limitation, acts of God, any natural disaster, war, riot civil commotion, insurrection, governmental or de facto governmental action unless caused by acts or omissions of Owner, fires, explosions, accidents, floods, and labor disputes or strikes. 3.2 The Owner agrees and covenants that it will diligently and faithfully, in a good and workmanlike manner, pursue the completion of the Improvements. As good and valuable consideration for this Agreement, Owner further covenants and agrees that all construction of the Improvements will be in accordance with all applicable state and local laws, codes and regulations, or Owner will procure a valid waiver thereof. In further consideration, Owner shall thereafter, from the date a Certificates of Occupancy for the structures on the Property are issued or the Improvements are completed as agreed until the expiration of this Agreement, continuously operate and maintain the Property and the Improvements as a spiral weld pipe manufacturing plant. IV. Consideration Jobs 4.1 The City has provided in its Guidelines and Criteria for Tax Abatements, that in order to be eligible for a tax abatement, a new employer must make a minimal capital investment of $1,000,000.00 and create at least ten (10) new jobs. Owner herein has committed to a minimum investment of $72,000,000.00, and as a part of the Master Economic Development Agreement, has committed to creating at least sixty (60) new full- time equivalent positions with an estimated direct payroll of approximately $3,147,027.00. Due to the substantial penalties set forth in Master Economic Development Agreement should Owner fail to create and maintain said sixty (60) full-time equivalent positions, the City has agreed to forego any penalties for such failure in this Tax Abatement Agreement. In so doing, the City Council has determined that the penalties set forth in the Master Economic Develop Agreement provide sufficient protections for the City. V. Default 5.1 In the event that (a) the improvements for which an abatement has been granted are not completed in accordance with this Agreement or the expenditure for the Improvements does not meet the amount required herein; or (b) Owner allows its ad valorem taxes owed the City to become delinquent and fails to timely and properly follow the legal procedures for protest or contest of any such ad valorem taxes; or (c) Owner materially breaches any of the other terms and conditions of this Agreement, then this Agreement shall be in default. In the event the Owner defaults in its performance of either 32322920 v5 (a), (b), or (c) above, the City shall give the owner written nonce of such default. If the Owner has not cured such default within sixty (60) days of said written notice, this Agreement may be modified or terminated by the City. Notice shall be in accordance with paragraph 13.3. As liquidated damages in the event of default, and in accordance with the requirements of Section 312.205 (a)(4) of the Tax Code of the State of Texas, all taxes which otherwise would have been paid to the City without the benefit of abatement, together with interest to be charged at the statutory rate for delinquent taxes a determined by Section 33.01 of the Tax Code of the State of Texas, with all penalties permitted by the Property Redevelopment and Tax Abatement Act and the Tax Code of the State of Texas, shall be recaptured and will become a debt to the City and shall be due, owning, and paid to the City within sixty (60) days of the expiration of the above-mentioned applicable cure period as the sole remedy of the City, subject to any and all lawful offsets, settlements, deductions, or credits to which Owner may be entitled. The parties acknowledge that actual damages in the event of default and termination would be speculative and difficult to determine. Vi. Tax Abatement 6.1 Subject to the terms and conditions of this Agreement, and subject to the rights and holders of any outstanding bonds of the City, a portion of ad valorem Property taxes from the Property otherwise owed to the City shall be abated. Said abatement shall be an amount equal to the following percentages of the taxes assessed upon the increased value of the Improvements made by Owner to the Property described in Section III of this Agreement, over the value in the year which this Agreement is executed (the "Base Value"), in accordance with the terms of this Agreement and all applicable state and local regulations or valid waivers thereof; provided that the Owner shall have the right to protest or contest any assessment of the Property and said abatement shall be applied to the amount of taxes finally determined to be due as a result of any such protest or contest: Year 1 100% Year 2 100% Year 3 70% Year 4 70% Year 5 50% Year 6 25% Year 7 25% For the purposes of this Agreement, the Base Value of the existing real property shall be deemed to be the value as shown on the tax rolls of the Lamar County Appraisal District as of January 1, 2018. 6.2 The abatement granted herein shall be subject to and governed by the Criteria and Guidelines for Tax Abatement, a copy of which is attached hereto as Exhibit 4 and incorporated herein by reference, save and except that, in the event of a conflict between the requirements of Exhibit and this Agreement, this Agreement shall control. 4 32322920 v5 6.3 Owner covenants and agrees that subsequent to the date of this Agreement, any application by Owner for a new tax abatement for equipment or real property located within the Property and the Enterprise Zone applicable to this Agreement shall be subject to and governed by the City's Criteria and Guidelines for Tax Abatement in effect at the time of the new application. VII. No Conflict of Interest 7.1 The Owner represents and warrants that the Property does not include any Property that is owned or leased by a member of the Planning and Zoning Commission of the City of Paris, nor by a member of the City Council approving, or having responsibility for the approval of, this Agreement. VIII. Conditions 8.1 The terms and conditions of this Agreement are binding upon and enforceable against and with respect to the successors and assigns of all parties hereto. 8.2 It is understood and agreed between the parties that the Owner, in performing its obligations hereunder, is acting independently; the City assumes no responsibility or liability in connection therewith to third parties; and Owner agrees to indemnify and hold the City harmless therefrom. It is further understood and agreed among the parties that the City, in performing its obligations hereunder, is acting independently; the Owner assumes no responsibility or liability in connection therewith to third parties; and, to the extent permissible by law, the City agrees to indemnify and hold harmless the Owner therefrom. IX. Compliance Provisions 9.1 CiWs s Right of Access to Records: The Owner agrees that the City, its agents and employees, shall have the reasonable right of access to records concerning the Owner's investment in the Improvements for the purpose of conducting an audit of the Project Improvements and Project costs. Any such audit shall be made only after giving the Owner at least fourteen (14) days advance written notice and will be conducted in such a manner as to not unreasonably interfere with the operation of the facility. Upon request, the Owner will provide the City with a detailed Asset Report with an itemized list of assets placed into service from the date of execution of this Agreement to the date of completion. The Asset Report will provide for each asset a unique serial and/or other identification number (if available), the date on which the asset was capitalized, the acquisition amount, and the accumulated depreciation amount. At the City's request, the Owner will provide actual invoices to support the amounts shown on the Asset Report. 0 9.2 cily's Rights of Access to Pronert3L. The Owner further agrees that the City, its agents and employees, shall have reasonable right of access to the Property to inspect the Improvements in order to insure that the construction of the improvements is in accordance with this Agreement and all applicable state and local laws and regulations or valid waiver thereof. After completion of the Improvements, the City shall have the continuing right to inspect the Property to insure that it is thereafter maintained and operated in accordance with the Agreement during the term of the Agreement. All inspections will be made only after giving the Owner written notice at least seventy-two (72) hours in advance, and such inspections shall be conducted in such a manner so as not to interfere with the operation of the facility. Representatives of the City inspecting the Property and Improvements shall be accompanied and by one (1) or more representatives of the Owner and shall sign an Agreement promising to maintain the confidentiality of any information they obtain in connection therewith except for the purposes of assessing and collecting ad valorem taxes and verifying or enforcing compliance with this Agreement, or as otherwise required by law. Said representative shall also be required to observe any facility rule and regulation applicable to the Property. Nothing herein shall be construed as limiting the City's ability to perform inspections or to enter the Property the subject of this Agreement. X. Reporting Requirements 10.1 Annual Report on Improvements for the Years 2019-2021: The Owner further agrees that it will, by December 31 of each year 2019-2021, provide the City with a sworn report, written on Owner's letterhead and signed by a designated representative of Owner, which contains the following information relating to the improvements completed in the applicable calendar year: (a) A copy of the printout from the Lamar County Appraisal District showing the market value of the Property as of January 1, 2018, prior to the construction of the Improvements; (b) Detailed description of the Improvements; (c) A detailed description of any miscellaneous items of office equipment and the actual cost of such added office equipment; (d) A copy of or identification of plans and specifications of constructed improvements and the location of the same for inspection by City's certification team; (e) A detailed list of and the actual cost of added machinery and equipment; (f) The actual cost of capital Improvements; and, (g) The date of substantial completion of the Improvements as defined in paragraph 3.1 hereof. 11 32322920 v5 10.2 Annual Report on Compliance fQr Each YCar of the Abatement Period: In addition to the report required in Paragraph 10.1 hereinabove, Owner further agrees that by C&Qber._31st of each year of this Agreement it will provide the City with an annual sworn report which shall certify, in writing, that it is in compliance with each applicable term of this Agreement. Such annual report shall be furnished in the form attached hereto as EXhibit 5 -and incorporated herein by reference and shall reflect the prior fiscal year. Owner shall attach thereto copies of the employer reference summary page of its Texas Workforce Commission Employer's Quarterly Reports for the calendar year immediately preceding the date of the annual report required by this section, and the report shall contain a sworn statement signed by the Plant Manager or an Officer of the Company certifying that the information provided in the summary page is a true and valid report filed with the Texas Workforce Commission. 10.3 The reporting requirements and deadlines set forth herein are an integral and material part of this Agreement, and Owner acknowledges that failure to timely submit any report or sworn statement required herein is a breach and default of this Agreement as set forth hereinabove. Owner further agrees to timely submit said reports and/or sworn statements without prompting by the City. 10.4 Owner shall submit all compliance reports required to by this section via certified mail, return receipt requested, to: City of Paris c/o Office of the City Attorney P.O. Box 9037 Paris, Texas 75461-9037 Alternatively, said reports may be delivered personally to the Office of the City Attorney at 135 SE 1st St., Paris, Texas 75460. Xi. City's Certificate of Completion 11.1 Within thirty (30) days of receipt of each Annual Report on Improvements required by paragraph 10.1 hereinabove, or as soon thereafter as practicable should the City require additional information from the Owner, the City shall: (a) review same for compliance with the terms of this Agreement; (b) verify that the Improvements identified in the Report and required by the terms of this Agreement have been completed; (c) and, if the required Improvements have been made, deliver a Certificate of Completion in the forms attached hereto as Exhibit6 and executed by the Mayor to the Chief Appraiser of the Lamar County Appraisal District. The City shall attach to said Certificate of Completion a copy of the information 7 32322920 v5 provided by Owner in its Annual Report on Improvements as an identification of the Improvements upon which the tax abatement is to be granted. 11.2 In the event that the City requires additional information in order to conduct the review and verification contemplated by paragraph 11.1 hereinabove, the City shall notify the Owner of same as soon as is practicable, but no later than thirty (30) days after receipt of the Annual Report on Improvements. 11.3 Nothing in this section shall prohibit the City from exercising its right to declare Owner in default or Owner's right to cure same in accordance with the terms of Section V hereinabove. XII. Authority to Contract 12.1 This Agreement was authorized by resolution of the City Council at its regularly scheduled meeting on the 24th day of September, 2018, authorizing the Mayor to execute the Agreement on behalf of the City. 12.2 This Agreement was entered into by American SpiralWeld Pipe Company, LLC pursuant to the authority granted to the authorized official whose signature appears below. 12.3 This Agreement shall constitute a valid and binding Agreement between the City and Owner when executed in accordance herewith, regardless of whether any other taxing unit executes a similar Agreement for tax abatement XII1. Legal 13.1 No officer, official or agent of the City has the power to amend, modify or alter this Agreement or waive any of its conditions or to bind the City by making any promise or representation not contained herein. 13.2 This Agreement, except by operation of law, shall not be assigned or transferred by Owner, without the prior written consent of City, which consent shall be at the sole discretion of the City. 13.3 Any written notice required or permitted under the terms of this Agreement shall be given and be deemed to have been duly served if either (1) delivered in person, or (2) deposited certified mail, return receipt requested, postage prepaid in the United States mail, addressed to the designated representative of the respective parties which are designated as follows: 8 32322920 v5 OWNER: AMERICAN SPIRALWELD PIPE COMPANY LLC Attn: Pat Hook, VP of Operations 2061 American Italian Way Columbia, SC 29209 With a copy to: W. Lee Thuston Burr & Forman, LLP 420 North 20th Street Suite 3400 Birmingham, AL 35203 CITY: CITY OF PARIS, TEXAS Attn: City Manager P.O. Box 9037 Paris, TX 75461-9037 With a copy to: City Clerk, City of Paris, Texas (address same as above) City Attorney, City of Paris, Texas (address same as above) 13.4 If any term or provision of this Agreement shall be declared unconstitutional or void by any court of competent jurisdiction, the constitutionality and validity of the remainder of said Agreement shall not be affected thereby, and to this end the terms and provisions of this Agreement are declared to be severable. 13.5 This Agreement sets forth the entire understanding between the parties, and any other understandings or agreements shall be canceled and superseded by this Agreement upon the date of execution hereof. None of the terms of this Agreement shall be waived, discharged, altered or modified in any respect, except by an Agreement in writing signed by both parties and specifically referring to this Agreement. The captions in this Agreement are included for convenience only and shall not be taken into consideration in any construction or interpretation of this Agreement or any of its provisions. This Agreement is performable in Lamar County, Texas, and shall be governed by, construed and enforced in accordance with the laws of the State of Texas. The provisions of this Agreement shall apply to, bind and inure to the benefit of the City, Owner, and their respective successors, and permitted assigns, if any. . 13.6 Venue for any actions arising under this Agreement shall lie exclusively in the courts of Lamar County, Texas for any State Court action, and in the U.S. District Court for the Eastern District of Texas for any federal court action. 9 32322920 v5 13.7 Owner and the City have both contributed to the drafting of this Agreement, and no ambiguity, if any, contained in this Agreement shall be construed against either party. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective as of the date set forth below. WITNESS our hands thisr, day ofwlK 2018. THE CITY OF PARIS, TEXAS "JUM111111% By:�,//" 0 (NEC/T' —V ...... O.... ...Ma 0 r'. Cd ATTEST: Z :C0 zylz' ... ... nice EI is, City Clerk AY'Pv "OVED AS TO FORM: 11-11, ..... i5w -0 11 1 11 - .. - - — --------- - .......... ..-— --------------- Ste la, Ae H. IH?arris, City Attorney 0 TEST: . . .. .. . ... . ... . NC H�4 -7 Title: No� IC . ........... **ttkow'0'�%x mWl 10 32322920 v5 1. 2010 Designation of Enterprise Zone which includes the Property 2. Map of the Property 3. List of Construction improvements and drawings showing the location of the Improvements on the Property and the layout of the buildings to be constructed on the Property 4. Resolution No. 2018-004; Criteria and Guidelines for Tax Abatement 5, FORM: Annual Certificate of Compliance 6. FORMS: Certificates of Completion 11 32322920 v5 f"'iXHIBIT L+'XHIBI"C N EXHIBIrl" t 1. Provide construction management and general conditions to perform requested new plant operations. 2. Demolition to include removal of existing utilities as need for tie-in services. a. 8" PVC Water line — 1201f b. 12" PVC Water Line — 8701f c. Fire Hydrant Removals — 2 ea 3. Earthwork for production building, business office/ locker room, shipping office, gravel pipe laydown, concrete parking and service drives. a. Production Building: i. Moisture Conditioning 10 ft depth ii. Select Fill 3 ft depth b. Business Office — i. Moisture Conditioning 10 ft depth ii. Select Fill 3 ft depth c. Shipping Office - i. Moisture Conditioning 10 ft depth ii. Select Fill 3 ft depth 4. Utilities include water, fire loop, sewer, gas and storm water. a. 6" Sewer - 2451f b. Water & Fire Line — 3,7171f c. Storm—1,6001f d. Gas Line — 2,7001f e. Sewer Manholes — 2 ea f. Fire Hydrants — 9 ea 5. Site features include extending railroad track, 6 -foot chain-link fence with gates, gravel pipe laydown areas, concrete pavement with pavement markings and signage. a. Railroad Track—1,7121f b. Chain -Link Fence—10,4001f c. Sliding Drive Gates — 2 ea d. Swing Gates at Railroad — 2 ea e. Lift Gates at Shipping Office — 2 ea f. 24" Gravel (Laydown Area) - 26.4 acres g. 8" Gravel at Paving — 370,778 sf h. 15" Concrete Paving Aprons — 63,024 sf Builders Since 1887 1 2510 South Church Street Paris • Texas 75460 903.755.1653 1 1.800.442.TEAM Fax 903.784.1471 i www.hwh1BB7.com H'Wd 1 8 8 7 i. 10" Concrete Paving at Production Building and Drives — 319,225 sf j. 6" Paving at Employee Parking — 56,238 sf k. Pavement at Railroad Crossovers — 3 ea 1. 4" Sidewalks/Stoops — 8,083 sf 6. Concrete foundations included for production building, poly storage, boiler building and business office. (Slab on Grade with associated grade beams) a. Production Building — 290,640 sf i. 6'-0" thick Concrete at Coiling Machine ii. 2'-6" thick Concrete at Coil Staging Area iii. 1'-8" thick Concrete at Curing Area iv. l' -O" thick Concrete at Other Areas v. Cased Piers - 380 ea vi. Equipment Pits included as shown on layout provided vii. Concrete Slabs on Metal Deck at interior offices b. Poly Storage Building — 2,050 sf i. 1'-0" thick Concrete ii. Piers - 8 ea. c. Boiler Building —1,200 sf i. 1'-0" thick Concrete ii. Piers — 4 ea d. Business Building — 14,400 sf i. 6" thick Concrete ii. Piers - 24 ea 7. Masonry 8" CMU walls for poly storage building, interior production offices, production restrooms and split -face CMU wainscot at business office. a, Poly Storage Building — 2,850 sf b. Interior Production Offices & Restrooms — 9,500 sf c. Business Office Split -Faced CMU Wainscot - 2,240 sf 8. Structural steel supports for 3 areas of production cranes, roof structures for CMU walls areas, bollards, ladders, and embeds. a. Roof Ladders — 2 ea b. Bollards — 300 ea c. Concrete Embeds at Machinery - Allowance d. Embeds, Joists and Metal Decking i. Interior Offices — 5,000 sf ii. Production Area Restrooms —610 sf iii. Production Coil Office —144 sf iv. Poly Storage — 2,050 sf e. Independent Crane Steel Structures — 3 ea Sul Iders Since 1887 2510 South Church Street Paris - Texas 75460 1 903.785.1653 1 1.800.442.TEAM I Fax 903.794.1471 www.hwhlBB7.com 9. Millwork cabinets and countertops have been included for breakrooms in production office and business office areas. a. Production offices — Allowance of $32,000.00 b. Business Office — Allowance $22,000.00 10. Expansion/ control joint sealants for paving, foundations, and CMU walls. 11. Hollow metal frames, hollow metal & wood doors with hardware for production building, business office/ locker room and shipping office. 12. Overhead steel rolling doors at production building. a. 20'-0" x 16'-0" O.H. Coiling Doors — 22 ca b. 26'-0" x 20'-0" O.H. Coiling Doors -- 5 ea c. 12'-0" x 8'-0' O.H. Coiling Doors — 3 ea d. 20'-0" x 60'-0" Manual Sliding Door -1 ea 13. Interior stud framing and drywall, ceilings, painting, floor finishes, miscellaneous specialties for production office/ restrooms, business office/ locker room and shipping office. 44. eveler- and �ORI-01dim� 15. Appliance allowance for production and business office breakroom areas. 16. Pre -Engineered metal buildings: a. Production Building - 290,640 PEMB with roof and wall insulation. b. Business Office Building —14,400 SF PEMB with roof and wall insulation. 17. Mobile/ Portable building for 1,000 SF shipping office. 18. Cranes at production building include: 3 -ton for maintenance, 55 -ton for coil storage,'/2-ton jib at coil storage, 1 -ton at curing, 1 -ton at lining and 10 -ton at lining. 19. Plumbing systems: a. Production Building — Water, sewer and vent piping for office restroom fixtures and production restrooms fixtures, floor drains, natural gas lines, compressed air lines and steam lines. b. Business Office — Water, sewer and vent for fixtures at restrooms, locker room and breakroom. c. Shipping Office — Water, sewer and vent for fixtures at restroom. 20. New fire sprinkler protection system at production coating area and poly storage building only. 21. Mechanical systems: a. Production Building - Heat and AC to production offices/ breakroom/ restrooms, infrared tube heat and dehumidification at coating area, heat and AC to coating mixing room with roof top exhaust and unit heaters at Builders Since 1887 2510 South Church Street I Parks • Texas 75460 1 903.785.1653 1 1.800.442.TEAM Fax 903.784.1471 1 www.hwh1887.com hI poly storage building, production areas to receive roof top exhaust fans to perform b air changes per hour. b. Business Office — Heat and AC for whole building with restroom and locker exhaust fans. c. Shipping Office — Heat and AC for whole building with restroom exhaust. 22. Fire Alarm Systems to include strobe, horns and wiring at production building, office building. Includes an independent aspiration system at production coating area. 23. Electrical Systems: a. Site — Provide conduit distribution to each building location from service provider transformer, site lighting for laydown, parking lots and roadways. b. Production Building — Provide electrical distribution for power and lighting, conduits raceways, light fixtures, gear and panels, transformers, MSA gear, MCC gear, disconnects, connection to equipment, overhead doors, cranes, installation of grounding system, perform volt testing and terminations, c. Business Office — Provide electrical distribution for power and lighting, conduits raceways, light fixtures, gear and panels, data drops at office to above ceiling. d Shipping Office — Provide electrical distribution for power and lighting, conduits raceways, light fixtures, gear and panels, data drops at office to above ceiling. Builders Since IM 1 2510 South Church Street i Paris -Texas 75460 903.765.1653 1 1.800,442."FEAM Fax 903.794.1471 1 www.hwhl8B7.com 11, EXHIBIT IN Q $ e WHEREAS, Section 312.002 of the Texas Tax Code requires local taxing units to state every two years their intent to participate in property tax. abatement agreements and to adopt guidelines and criteria for granting tax abatements; and WHEREAS. the City Council of the City of Paris, Texas hereby reaffirms its intent to be eligible to participate in property tax abatements in accordance with Chapter 312 of the Texas Tax Code and to adopt the Guidelines and Criteria for Tax Abatement attached hereto and incorporated herein as ; and WHEREAS, a three-quarters majority vote of the City Council of the City of Paris, Texas is required to amend the Guidelines and Criteria for Tax Abatement; EMU AQW"AAL= Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. The City hereby elects to be eligible to participate In a property tax abatement program and approves and adopts the amended Guidelines and Criteria for Tax Abatement attached hereto and incorporated herein as EMMILA. Section 3. This resolution shall become effective from and after the date of passage. PASSED AND APPROVED this 8th day of January, 2018. Steven �R ford, M. ayor Ellis, City Clerk S hnie H. Harris, City Attorney (Updated 01-08-18) POLICE' STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT L General Purpose and Objectives. The City of Paris (City) and Lamar County Government (County) (collectively, herein called the "Taxing Jurisdictions") are committed to enhancing the competitiveness and expansion potential of local industry; to attracting and encouraging new manufacturing industry and investment; to improving the City of Paris, Lamar County and its infrastructure, which attracts and supports development; and, to expanding the tax base, employment opportunities, and the overall quality of life for its citizens. Therefore, the governing bodies of the Taxing Jurisdictions will give consideration, on a case•by--case basis, to providing tax abatements to the owners of real and personal property for projects that stimulate economic growth and diversification in the geographic areas served by the Taxing Jurisdictions, according to state law and consistent with these policies, criteria and guidelines. Tax abatements may be made available to industrial, manufacturing, distribution, service facilities, or any "primary jobs" creating industry as defined by the Economic Development Act of the State of Texas. The facility must be currently in, or locating in the areas served by the Taxing Jurisdie ions, and located in a designated Enterprise Zone or Reinvestment Zone. New facilities and structures as well as the expansion and modernization of'existing facilities and structures, will be considered. Evaluation of a tax abatement request will be based on the infomtation provided in the tax abatement application. However, the City of Paris and Lamar County are under no obligation to provide tax abatements to any applicant. The Paris City Council acts as the lead entity for projects located in the City limits. The Lamar County Board of Commissioners acts as the lead entity for projects in Lamar County, which are located outside of the City limits. All governing bodies of the Taxing Jurisdictions have adopted like policies, criteria and guidelines and will consider tax abatement requests that qualify thereunder. n. Definitions. Definitions are provided as an Appendix A. III. Designation of a Reinvestment Zone. For any faeility located within the area served by the Taxing Jurisdictions to be eligible for tax abatement it must meet the criteria for designation as a tax abatement reinvestment zone as set forth in the Property Redevelopment and Tax Abatement Act, Texas Tax Codc Chapter 312. The City or County may designate an area as a reinvestment zone in accordance with the criteria and procedural requir=errts set forth in the Property Redevelopment & Tax Abatement Act, as amended (Texas Tax Code Sec. 312.401 (b)). Pursuant to Texas Tax Code Sec. 312.2011, designation of an area as an enterprise zone under Chapter 2303 of the Texas Government Code constitutes designation of the area as a reinvestment zone without further hearing or procedural requirements other than those provided under said Chapter 2343. IV. Tax Abatement Authorbed. The Taxing Jurisdictions, through their elected governing bodies„ may agree in writing with the owner and/or lessee of taxable real and/or personal property that is located in a reinvestment zone, but that is not in an improvement project financed by tax increment bonds, to exempt from (Updated 01-08-18) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT ... ................. ................ ............. ......... _U436"7�U.0-M 41 0 F7,- aiu, For CwAtslInvestment (RlKminimum investment AND --lPlorram oil fit 4. ffla 11 (Updated 01-08-18) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT 9. An acWitional 20% absternent for oewjob creation is availaNe based on the IbIlowing requiren=ts, & A projevt that creates a mininrum of 10 tlewjob6. b. The newjob waps are eqLml to or greater 1 the current Couatywerage wage for all private sectorjobs excluding retail fimde and accormodation mA food sftvim ($41,158 anntWly for 2013. Source: Texas Workforce Commission via y q(�n ote: YNY repmenis 547 companies, 10,470jobs and 56% of allprivate sector exploymml.!(7 ,yMM. KQr2_1. (IV Lamar cowdy.) c. The taxinSjurisdictions and the cotupany nwat agree to include mmwing, trackiAR and :1 1+.. rqwrting Of the W job kwreases (existing jobs plus wwjobs) far the end:re term of the abatment zareenvwt- 1. 10 newjobs minimum. 2. Now job waPs - or > sVK89C 51=81 wages for private sector jobs in Lavw County. mwwim nwi4 p000mmdadonc rood wrvim See hem 91. abwe.) 3, Agree to r1.= 1111, exiiWag base od ww jolm &zing The endre term of agrecumit (maotexceed 100%. improvemcnts to its real propetly or its new 1VF--,5)n -a PYUI --it Q abovA even if no new jobs or newly created minimum annuW payroll Ore Created. tax abatements for improvements to real k"rk"11V i A J4 1441 (Updated 01-00-18) POLICY STATEMENT CRITERIA AND GUIDELINESOr TAX ABATEMENT waived, provided state law is filly complied with existingne local jurisWctions mcourage existing employers to retain as many jobs and as much : li.. taxingual payroll as is econornically feasible for the existing +<41 y 1 :n 1 : ',.. competitive 1 1...,. Greenfield projects in order o encourage 'kU-2.TfflaW-4" sfor immvements to real property and for new personal • rot: :1 authorized ►f A+.wsetforth • ..above shall be e1 for projects zxclusively involving greenfield properties, provided state law is fidly complied with. ° PrWM ...._ro,. :..;::,... iliry Any present or pa of taxable property in the TaxisgJurisdictions may t tax abatement by filing a written request with the City Manager or County Judgewitb a copy of the arcs al�cat'Executive. _Paris-EDC.— ��i _arofthe.P ,._._..,��.�� _...._.m�.�...M. -....... _ . Form The litxrston.j�MM a l oonsW of a comp application acco ied by the Wowing: 1. A 1 description of the ' eats o be toga with projected new value to the property and the type of business operation proposed, 2. A Iled, dmriptiw list of tle . tn4=vcmenft for which abatement is requested 3. A list of the kind, nurabar, ad location of all proposed inaprovements of the pr 4. A list of the number and type of jobs created, inrJuding information pertaining to anticipated S. job ftans&rs (if any), A nwtes wid bounds deamption mid plat of the proposed reinvestrnmt zone that abom all roadways; within 200 feet of the rainvestnNW ZOW and all existing zoning and land um within 200 fed of die reinvestrment zone. 6, A tim schedule for undertakins and compileting the 7. The type and value of any additional comornic development in=tives requested. g.Any other ed project as may be by the Taxing ' tit the jurisdictions or as deemed desirable y the Ta naJwJn ,m_ ... ..... W Review -._. 1 All applications ua%% ba initially revi by the PEDC executive director. PrWAW 2. An initial project brieFiNg meeting will be cceducted between thecompany's representatives, the PEDC executive director, the city manager, and the countYJ 3. The PEDC exmuive director will evaluate the regued for tax abatement in WcOrdance with these criteria &W guidelines and will nmko hisAw recommendation to the Paris City Council and L=W CourAy conummionm Court for their review and possible approval. 4. Aflerthe paris City Council bdefbd on the proposed tax aba=mt offer and they have directed the PEDC executive director to move forward, the Paris City Attorney will the initial tax abatement agreement for review by the PEDC Board and rePrewatatives of S. each Taxing J 'coon. Electronic versions of the City's abatement agrement will be provided to the County so all agreements have consistent language, terms and cvnditiow- 6. Followt4 review of tits draft agreenwrit, it will be sent to the applicant's legal counsel for review and commenL Any changes requested by the t= abatenmt applicant will be reviewed by the pEDC executive director and City Attorney - once the Agrgment is it will be placed on the PEDC Agenda for review and action 8. by the PEDC Board. Cance the Tax Ab ent t formally approved by the PEDC Board, the Agreement shaft be Wwarded to the payis City Council and Lamar County Commissionces Public H I Court for fin81 costs tion and action,.,,,blrc notices and hrings_ The Taxing Jurisdictions will wrA pa y eta as arod b mute law.u� P we R ..... _..Tax Abatement to (Updated 01-08-18) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT 35 -77 V-71 i in order to enter firto an agreement, the Taxins Jurisdictions Im'st find d 1 , The tam of the proposed agreement comply with these Policies, Criteria and Guidelines. 2. There will be no submagial advent effect on the provision of Taxing Jurisdictions' serivices or tax base. 3. Tind the planned use of r will not constitute a hazard to public salboss health or BuNals. 4. hwident to fiWoval of any ordin;&nce dwWmtmg a reirrvires t zme, ft Taxing Jurisdictions shall find that the fitrovemem wRet we feasible and practical and would be a benefit to the land to be indudeod in the reinvestulm wne and to Y• Judsdictions after II :I . . ...... I A I A 11 4; 4Q shall require the af&mative vote of three-lbuift (3/4) of ft Tuambers of each of &eT 0=9 Jurisdict!2w 1 -AF d&j nes In I;:exitne Jurisdictions does not limit T -7 application or reg" for tax abatement, at cream any property, GoAl-tw-a, E oj-kW kw"' nj, 1, m 777 person or entity to have the Taxing Jurisdiction consider or grant a %med application or t VIII. Abatement Agmment Term and Conditions. Appendix is provides many of the tem mid conditions to be included in any fbrmal tax abatement legal agreement. IX. Amendownts to Policies, Criteria and (YVWMOS Then Policies, Criteria and Guidelines are effective for a two (2) ye -u period from the date of their adoption, unless amended earlier by the affirmative vote of three-fourtbe of the mernbm of each governing body (City, County). Fora tax abatement application or additional informatai om contact: Paris Economic Development Corporation 1125 Bonham Strm Paris, Texas 75460 Phow 903-784-699 :903-7 4-2503 Website: w vw&prislexasusa.com Email: p— APPENDIX A IMMMEMM ad vW=m taxes of certain zeal and W (Updated 01-08-18) POLICY STATEMENT rlia][TEV,14, AND GUIDELINES FOR TAX ABATEMENT k i ouvat, Vdamens tdfthkwe olog% *r gu isny lowas the unit cost of opetatim Modernizotic n may result fmm the consttuction, altmtion or ns •: of buiWiags, ot=wres, fixed maclinery or cquo=t but goll not be for the purpose of rewaditioning, refor»i. h. 1 or defwad maintmmm. Machinery, equqmmt, tools, shelving or materWs eligible under applicable law for tax abatenm which can be ved fi-orn an audmized facilit a MTZRMWW Arl, Econo DeVtL0pff1entU0rPMzUM A=HWMH"UD-U -11,111L Committee 9MI be decided by majority vote of the representatives from the thm Ming entities reitranced, above. . ..... — .. , – z (Updated 01.08-18) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT Abatement Agreement Terms and Coadwom After approval, the Taxing Jurisdictions ly puss an order or resolution and authorize the execution of an agreement with the o or lessee of the authorized facility, which shall include, but not be limited to the following tenm and conditions: canbvd TOM &Conditia ,., project The following project wpecifics will be included: riptioa 1. The but year value. 2. Percent of increased value to be abated each year. 3. The commenoellIkent d0W and the t on date of ObaterimIL 4. Amount of investment and UmMe number of jobs involved during the term of the agreesttent. 5. The use of the authorized facility, of wwtvcdon, time schedule, plot, property descriptiari, and improvement list, as provided in the application. 6. A listing of the kind, number, locations, and casts of all PIPPOsOd improvementsof the property. 7. A stateVAW Smiting the uses of the property consistent with the gcntW purpose of encouraging devcjWnumt or re&velopmeat of the reinvestment zone during the period that property tax abatement is in effect. S. That w=n to the project is provided to allow for the inipection by Treeing Jwisdictio& mopectom and officials m order to ensure that the improverneM or repairs are nmde to the specifications and conditions of the agreement 9. That property tax mvennse lost as a ma dt of the tax abutcnelg agreement will be recaptured by the Taxing JuriWictiow if the owner of the property fails to stake the improvements or repairs as provided by the agreement. 10. Each term agreed to by the owner of ft property. 11. A requirensent that the owner of the property shall certify annually to the Taxing Jurisdictions that the owner is in compliance with each applicable term of the agre 12. Contractual obligasions in the evert of default, violation of terms or conditions. delinquent and nasi or other provisions that may be nequiwd by state law, or in the discretion of the Tmdng Jurisdictions' governing body. 13. That the Taxing Jurisdictions may cancel or modify the agreement if the property owner _. fails to Default j if ttheTax Jury rag 'sdictiOns that the perm or entity receiving an abstemetit is is dalbult wcording to the fetus and conditiou of its agreement, the Taxing Jurisdictions shell w6fy dw company or individual in writing at the address stated in the 11910MMI, and if such default is not cured within a reasonable time specified in such notice C'cure period"), then the agreement racy be modified or tegmingited without fivther notice. In the event the company or individual allows its ad valorem taxes owed to the Taxing Jurisdictions to bewme delinquem deliand faik to timely and properly follow the legal procedures for their protest andlor contest, or violates any of the terms and conditions of the agreement and fails to cure during the me period, the agreement then may be modified or terminated without further notice, and the agreement may provide a formula far recapture of all or part of the taxes abated. At any time before the expiration, any tax abatement agiewwo nay be terminated by mutual eansem. of all parties involved in the sme manner that the s tent was examt0i.w... . "w�._... .�� Caafrdentiality Itif thti is provided toga Taxing Jurisdictioo in connection with an 44&01021 or request of proprietary fartax obaftwnt under these policies, Criteria and Guidelines, and that desmibes the specific Infornution Processes or businessactivities to be conducted or the cquomew or other property to be located on the property for which tax abateratnt is sought is confidential and not subject to public disclosure until theagreenmi is executed. Such inforroation in the custody of the Taxing Jurisdictions atter thea ent is executed is not rostfidentsal er .. w . ". �.. ." flues Tax the i T}w R n .yrs nr small stir �nlete that e33YP)0 , ami/ Or ds s rood �roof 10 (Updated 01-08-18) POLICY STATEMENT CRITERIA AND GUIDELINES FOR TAX ABATEMENT ~ � the teams and conditions o the °f ft� being met. All „ W - Jurisdictions will have mB the tem the a� facility to de inspeedons will be made only after the giving of at least twenty-four (24) hours' prior notiicc and will only be conducted in such a manner as to trot UMWWnlhlY interfere with the comftuWou and/or operation of the audioriwd facility. All inspections will be made with one or more mprembWv@6 of the conaWy or individual and In accordance with its safety stn Upon completion ofcoastrtwdon, the Taxing Jurisdictions shall armrually evaluate each autlimized facility receiving BbRwmut to ensure; compliance with the ngreernant and repart possible .. a.... ...- .__. --. ore theexpiration _. e Tazira 1 icttons bodice... ...m, the a to the Ta fled the t violaty°ns of iha� � pvernm M eons At any tires heli _mm .��.' of an � made under thiese Policies, Criteria and of Agent Guidelines, the agreement may be moth by o the somernesit to include other provisions that could have been incl ided in the original agreement or to delete provisions tint were contained in the original agreement The modification must be made by the sante procedure by which the orighW agmement was approved and executed. The original aVvegmt, however, may not be modified to extend flee tam of the agreement or the tam of the abatement granted be,�t�nti the time �rtte� bJ�www..�..� .......__..-�..�.. .....�„o,,,,�,.,.-w An, agr g the amay be gaed to a new owner or leasee of authorized %ctlity only with the prior written consent of the T unsdredo. Any Assignment shall provide that the assignee shall inevoeably and unconditionally assume all the duties aced obligations of the asdg= Orion the terms and conditions as set out in the agreement, and the Tarring JurisdwtioW apProval shall be subject to the daWrininsfiou of the fluncial capability of such assignee. Any assiguftent of an agreemew shall be to an entity that couternplates the same improventents or repairs to the property, t to the extent such ' ements or have completed. No omeat be approved if the assignor or the agsigime is indebted .. �: review, and _ taxes or other or„tf ani event of default tit s Jurisdictions f . -._ w.---- --- .._ _.. - or a Admin�slratiom, 1. 5a Taxing Jurisdiction shall be bk for tier tin, of contract tax aba t is au by thein Taxing Jurisdictions these Policies, Review, and rjuidelities. These responss'bilities shalt include amorally verifying participants in 0it ?Monitoring and I tax abatement agreetnents are in full compliame with the temps of the agreeniew. including Reporting completion and submission of all required docunients in a timelymanmer. 2. The Paris City Attorney shall expeditiously advise the Taxing Jurisdictions in writing of any of contract non -w by tax abatement participants. In addition, fie Paris City Attorney shall, on an annual basis, conduct a peribyrnanca review of the activities of each tax abatement participant and repm, the firWings of such review to the leadership and governing bodies of each taxing entity 3. The Taxing Jurisdictions' governing bodies shall retain the right to independently review and audit the activities of tax obatertient participants, and shall be le for onfDrcenlent of the terms of any to abatement agreement autborized hereunder, 4. Annually the Paris City Attorney shall report to each of the governing bodies on its . mnru&� and �crrrlranct activities and the status ofall ext s r.:..��!s� _..._..,, 11 EXHIBIT IN Annual Certificate of Compliance for Tax Abatement Agreement ("the Agreement") Between the City of Paris, Texas And American SpiralWeld Pipe Company, LLC Dated September____, 2018 THE STATE OF TEXAS COUNTY OF LAMAR INITIAL WHERE APPROPRIATE: American SpiralWeld Pipe Company, LLC (the "Company") hereby certifies that for the year OR: (1) All ad valorem taxes have been paid to City and all other taxing entities. (2) The Company has continuously operated the Property and Improvements described in the Agreement as a spiral weld pipe manufacturing plant. (4) The Company submits herewith and attaches hereto copies of the Employer Reference summary page of its Texas Worldorce Commission Quarterly Reports for each quarter of (6) All other terms and conditions of this Agreement have been complied with. American SpiralWeld Pipe Company, LLC hereby certifies that the company is not in compliance with its agreement with City of Paris for the year Please Circle the number of the item(s) above in which you believe that the Company has failed to comply and state in what way compliance with the term or terms were not met. Attach additional pages if necessary. Annual Certificate of Compliance Page 2 STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned notary, on this day personally appeared the affiant, a person whose identity is known to me. After I administered an oath to affiant, affiant testified: "My name is .,. _ _.� ........__ ... • 1 am capable of making this verification. I have read the foregoing Annual Certificate of Compliance, and I further certify that the Employer Reference Summary pages are true and correct copies of those reports filed with the Texas Workforce Commission." Signature of Company Representative Position/Title Sworn to and subscribed before me this the ,,,,,,,,,,,,,-,, day of _ __ Notary Public, State of Texas EXHIBIT" M1111111 impi�iiirrjT STATE OF TEXAS COUNTY OF LAMAR) CITY OF PARIS } The City of Paris, Texas has executed and delivered a Tax Abatement Agreement (the "Agreement") dated September 2018, with AMERICAN SPIRALWELD PIPE COMPANY, LLC, for certain improvements and other equipment (the "Improvements") to be installed at the Company's property located in Paris, Lamar County, Texas, as described in exhibit A attached hereto, which property is located within an Enterprise Zone established by the United States Census in 2010. Based on information provided by Company and verified by the City, the City of Paris herein verifies that the Improvements agreed to be built, installed and used in accordance with said Agreement have in fact been completed as provided for in the Agreement and that the Company has complied with all other terms of the Agreement. NOW, THEREFORE, the City of Paris authorizes that the property described in Exhibit A attached hereto shall receive a tax abatement during each year through the end of the term the Tax Abatement Agreement of the taxes assessed upon the increased value of the real and personal property of the Company located in Paris, Texas, over the value at which the property was last appraised on January 1, 2018, which is the year in which the Tax Abatement Agreement was executed, as recited in the Agreement. The tax abatement will extend for a duration of seven years (7) years, with the tax abatement beginning January 1, 2021, and ending December 31, 2026. Said tax abatement shall be equal to the following: Year 1 100% Year 2 100% Year 3 70% Year 4 70% Year 5 50% Year 6 25% Year 7 25% APPROVED day of Mayor G Janice Ellis, City Clerk ..� kRTUA Stephanie H. Harris, City Attorney Item No. 10 Memorandum TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Janice Ellis, City Clerk SUBJECT: AMENDMENTS TO PROCEDURES FOR APPOINTING MEMBERS TO BOARDS & COMMISSIONS DATE: March 10, 2025 BACKGROUND: On June 8, 2020, the City Council approved by minute order to revise procedures for appointing members to Boards & Commissions. The new procedure included a system whereby each Council Member marked his or her ballot using a point system (for five applicants, each Council Member awarded his/her most favored applicant five points and so forth until scoring each applicant from five to one point). Once the ballots were marked and given to staff to tally, the process could take five to ten minutes, depending on the number of applicants, if there was a tie, and whether or not there were questions as to the marks on the ballot. STATUS OF ISSUE: Over the last couple of years, several Council Members have mentioned to Staff about revising the Procedures for appointing members to Boards & Commissions. The procedure used by most other cities for board appointments is for the City to receive applications, qualify the applicants, forward to City Council for consideration and the Council Members vote by Motion on the applicants at their meeting. BUDGET: N/A RECOMMENDATION: Approve Option 1 as written. Option 1: Accept applications, qualify applicants and vote by Motion at a Council meeting (see attachment labeled Option 1). Option 2: Keep the same procedure in place, which is to accept applications, qualify applicants and vote by the ballot and point system at a Council meeting (see attachment labeled Option 2). Option 3: Revise Option 1 or 2. March 10, 2025 AMENDMENTS TO PROCEDURES FOR APPOINTING MEMBERS TO BOARDS AND COMMISSIONS 1. The first board/commission to be voted upon will be the PEDC. 2. The second board/commission will be Planning and Zoning. 3. The order of the rest of the boards/commissions will be determined by the number of people applying. The board/commission with the most applicants will be voted upon next. 4. Any applicant will be permitted to address the council regarding the board position that he or she is applying to. 5. For each board/commission, the Mayor will open the floor for nominations to that board/commission. 6. Once no further nominations are put forth, the Mayor will close the nominations. 7. The Mayor will then conduct a vote on the applicants in the order the candidates were nominated. 8. The first applicant who receives a majority of the vote, the Mayor will declare the applicant as appointed to the board/commission. This process will continue until the board/commission has a full membership. 9. In the event that someone has applied for multiple board positions, every effort will be made to place the applicant in his or her most preferred board position at the discretion of the council. 10. If there are any problems or inconsistencies that arise from the above rules, the council will amend these rules by a simple majority vote. Approved by City Council June 8, 2020 PROCEDURES FOR APPOINTING MEMBERS TO BOARDS AND COMMISSIONS 1. The first committee to be voted upon will be the PEDC. 2. The second committee will be Planning and Zoning. 3. The order of the rest of the committees will be determined by the number of people applying. The committee with the most applicants will be voted upon next. This will progress until all committees have been filled. 4. Any of these rules can be suspended or changed by a simple majority vote of the council. 5. If any committee has applicants equal to or less than the number of vacancies on that committee, the council may fill the available positions with a majority vote. 6. Each vote for committee membership will be preceded by a council discussion about any of the applicants. 7. Any applicant will be permitted to address the council regarding the board position that he or she is applying to. 8. After all discussion, each council member will rank the applicants in order from one to the number of applicants for the board being voted upon. 9. Each council member will sign his or her ballot. 10. Each ballot will include a ranking of each candidate from number one down to the total number of people applying for the board. 11. After the ballots have been submitted, each candidate will be given a numerical ranking on each ballot based upon adding the point total from all ballots. The number one person on any ballot will be assigned a number of points equal to the number of applicants for the position(s). 12. The number two person on each ballot will be given a number of points equal to the number of applicants minus one. 13. This will continue until the last choice on each ballot will be given one point. 14. The points will be totaled, and the people with the top points will be placed on the appropriate board. 15. If there is a tie, the two people who tied will be brought back to the council for a public vote. 16. If the public vote ends in a tie, then the person who obtained the highest votes by individual council members on the original ballot will be determined the winner. 17. If there is still a tie, the place may be determined by random lot or by a future vote of the council at the council's discretion. 18. In the event that someone has applied for multiple board positions, every effort will be made to place the applicant in his or her most preferred board position at the discretion of the council. 19. A r+ril mo heF cheese +n dnfnr }n A}hpr r --m, inril me.v beFS by s bmittin r r hTl yT!1[ballet. Th'Ir-TuVlIlI a`-sTT-rv-pvm+ .r+v a- iv annilirean+. 20. If there are any problems or inconsistencies that arise from the above rules, the council will amend these rules by a simple majority vote. Item No. 11 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Janice Ellis, City Clerk SUBJECT: REVISIONS TO POLICIES & PROCEDURES FOR BOARDS & COMMISSIONS DATE: March 10, 2025 BACKGROUND: In 2008 policies and procedures for city boards and commissions were established and subsequently revised in 2008, 2010, 2022 and 2025. STATUS OF ISSUE: There are several proposed amendments to the Policies and Procedures to reflect new boards, proposed changes in membership, training, and to reflect current practice. Under Membership, Section 1 e, we have added the board "Tax Increment Reinvestment Zone to the list. Under Terms, Sectigq lw, we have added language to reflect two-year or three-year terms depending on State Law or City Ordinance. We are proposing deletion of the restriction of term limits, meaning that a person can continue to serve on a board or a commission if the City Council continues to appoint him or her at the end of two or three years. There have been several times in which a person has been term limited from serving on a board although that person wanted to serve again. Under Training Section L we are proposing to delete the requirement of attending a workshop covering Ethics, the Public Information Act and Open Meetings Act. The reason for this is because the City Clerk "always" sends a letter and packet of information enclosing the Ethics Policy which requires an acknowledgment of same be filed with the City Clerk's Office. In addition, the letter covers the training required by the Texas Attorney General and instructions about filing the competition certificates with the City Clerk and scheduling a date and time to take the Oath of Office. Requiring an additional workshop with much of the same information is redundant. In addition, the workshops are not well attended by all appointees due to scheduling conflicts. Under Training, Section 2, it has been the practice of each board and commission to conduct training specific to that board or commissions' duties and responsibilities. This is normally conducted by the board liaison. BUDGET: N/A RECOMMENDATION: Approve revisions recommended by Staff. POLICIES AND PROCEDURES FOR BOARDS AND COMMISSIONS MEMBERSHIP 1. The following Boards and Commissions shall have seven (7) members: a. Planning and Zoning Commission b. Library Advisory Board c. Main Street Advisory Board d. Traffic Commission e. Tax Increment Reinvestment Zone 2. The following Boards and Commissions have separate governing documents that set membership, qualifications, selection process, criteria, etc. For details, please reference the following documents: a. Paris Economic Development Corporation Resolution 2020-040 b. Civil Service Commission Texas LGC Chapter 143 c. Zoning Board of Adjustment City of Paris Ch. 9, Exhibit B, Section 16 d. Band Commission City of Paris Ch. 2, Art. 2.11 e. Airport Advisory Board Resolution 2022-016 f. Paris Housing Authority Texas LGC Chapter 392 g. Historic Preservation Commission City of Paris Ch. 9, Art, 9.05 h. Buildings and Standards Commission City of Paris Ch. 4, Sec. 4.03.004 3. Except as otherwise stated in a separate applicable governing document, all members appointed shall serve "at -will" by the City Council. 4. Boards and Commissions may include at least one (1) City Council Member liaison appointed by a majority vote of the City Council, except for the Paris Housing Authority (Reference: Texas Attorney General Opinion KP -006) 5. Boards and Commissions may include at least one (1) City Staff liaison appointed by the City Manager. QUALIFICATIONS Except as otherwise stated in a separate applicable governing document, qualifications for appointment and service on a City Board and Commission shall include: a. No delinquent indebtedness to the city. b. No family relationship within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) to any member of the city council or to the city manager. c. No conflict between the appointee's private interests and duties and their interests and duties as a committee member. d. Attendance at a minimum of 75 percent of all regular meetings beginning July 1 of each year and ending June 30 of the subsequent year, unless otherwise excused by the remaining members of the Board or Commission. City of Paris Board and Commission Policies Revised 03/10//2025 2. Appointees shall take an oath of office prescribed by the City Council prior to taking office. 3. Except as otherwise stated in a separate applicable governing document, all applicants and appointees must be qualified voters of the City of Paris, or of Lamar County if the Board or Commission membership allows for residents in the county, Any other qualifications mandated by State law shall apply. APPOINTMENT 1. Appointments shall be made at the second regular city council meeting in June or as soon thereafter as practical, unless necessary to fill a vacancy. 2. Applications shall be made available to persons interested in serving on a Board or Commission. City staff shall post notice and advertise Board and Commission vacancies. The City Clerk or his or her designee shall collect and review each application for completeness and eligibility. 3. Completed applications must be received by the City Clerk's office no later than 5:00 p.m. on the third Monday of June of each year, and the third Monday of any month at which applications for membership on Boards and Commissions will be considered. 4. The City Council shall select from the entire slate of eligible nominees whose applications are received by the deadline. TERMS Except as otherwise stated in a separate applicable governing document, the following shall govern appointment terms. 1. Each appointment shall be for two -years or three -years, depending on governing State Law or City Ordinance, with no term limits. with appointees limited +^ 4 two M\ eenseeutive I-.,11 dffee !Z\ yeaf tefms on the same Board o cen:anissie . 2. If an appointee has prior consecutive service as the result of filling a vacancy, or service on another Board or Commission, prior service shall not be included in the count. 3. Appointees shall be limited to service on no more than one standing Board or Commission. Appointees are not prohibited from serving on additional ad hoc committees or standing boards, commissions, or committees that are purely advisory. 4. Appointees to vacant positions will serve the remainder of their predecessors' unexpired term. REMOVAL Except as otherwise stated in a separate applicable governing document, members may be removed by an affirmative majority vote of a quorum of the City Council. City of Paris Board and Commission Policies Revised 03/10//2025 OFFICERS Except as otherwise stated in a separate applicable governing document, the following shall apply for the selection of officers. 1. Officers of each Board and Commission shall include a Chair and Vice -chair. 2. The duties of the chair include calling and presiding over meetings of the Board or Commission 3. The duties of the Vice -Chair shall be to serve as Chair in the absence or disability of the Chair. 4. Officers shall be elected by the membership of the body at their first meeting after the City Council appointment of Board and Commission members. 5. The term of office for officers shall be from July 1 sc of each year and ending June 30a' of the subsequent year. 6. No officer shall serve more than two full consecutive terms in a single position. 7. Officers may be removed from their office, but not from the Board or Commission, by a simple affirmative majority vote of a quorum of the Board or Commission. MEETINGS Except as otherwise stated in a separate applicable governing document, the following shall govern meetings of the Boards and Commissions. 1. Each Board and Commission shall meet at least-guai4eny, and more 4e"e:=4y as the Board or Commission shall deem necessary, and at a time and location determined by the Board or Commission. 2. The staff liaison shall have authority to call a meeting of the Board or Commission. 3. Meetings shall be posted at the City Hall Annex Building, and on the City's website, and the newspaper of record shall be sent notice of the meeting at the time of posting. TRAINING 1. Appointments to all Boards and Commission are contingent upon attending -a workshop eever-ing review of the City's Policy on Ethics and acknowledgement of same. The Public Information Act and the Open Meetings Act Training, which must completed within 90 days of taking the oath of office as prescribed by the Texas Attorney General and filed with the City Clerk. Failure to complete such training within the designated time period may result in removal. 2. The City Manager or his or her designee for each board shall conduct a training workshop on Board and Commission duties and responsibilities specific to the Board or Commission, after appointments are made or as soon thereafter as practical. 3. Appointees shall be required, at the City's expense, to complete any additional training(s) required by any governing statutes, regulations, ordinances, or resolutions. City of Paris Board and Commission Policies Revised 03/10//2025 Item No. 12 Memorandum TO: City Council Rose Beverly, City Manager FROM: Duke McGee MCP, Building Official, Assistant Director Planning & SUBJECT: Discuss and Appoint Replacement Council Liaisons to Paris Development Code P&Z Subcommittee MTG. DATE: March 10, 2025 BACKGROUND At the Planning & Zoning Commission's meeting of February 6, 2023, they formed a sub- committee to undertake a process to consolidate the Zoning and Subdivision Ordinances and other development design standards into a unified development code to be known as the Paris Development Code. On February 27, 2023, City Council appointed members to this sub -committee. STATUS OF ISSUE: At that time, Mayor Pro -Tem Hughes, Council Member Pankaj and Council Member Pilgrim were appointed to serve on the sub -committee. Following the election of May 2024, Mihir Pankaj was appointed to serve as Mayor, and Council Members Hughes and Pilgrim are no longer on City Council. RECOMMENDATION It is recommended that Council discuss and fill the two vacant members to serve on the Paris Development Code P&Z Sub -committee. Page 1 of 1