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Agenda Packet
CITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, March 24, 2025. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be attending remotely, but the feed will be available for live viewing at htts://paristexas,,gov/ ,Iu�, blic. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the regular & special meetings of March 10, 2025. 6. Receive reports and/or minutes from the following boards and commissions: a. Paris Visitors & Convention Council (1-21-2025) b. Tax Increment Reinvestment Zone Board (2-12-2025) c. Main Street Advisory Board (2-11-2025) d. Board of Adjustment (1-7-20205) e. Planning & Zoning Commission (2-3-2025) f. Building & Standards Commission (2-17-2025) 7. Receive demolition and code enforcement activity reports. 8. Approve a Resolution of the City Council of the City of Paris, Texas, approving a Proclamation Declaring the Month of April as Fair Housing Month. 9. Accept bids and award bids for the purchase of roadway materials to the lowest responsible bidder(s) for the twelve-month period beginning April 1, 2025; and authorize the City Manager to execute all necessary documents. 10. Approve the Final Plat of the Shine in Paris Addition, Lot 1, PT of LCAD 17943 and 17944, located in the 2500 Block of Lamar Ave. 11. Approve the Final Plat of the Magnolia Corner Addition, Lots 6R & 7R, Block 315, LCAD 401174, 15888, 15887, located in the 400 Block of SE 8th Street. 12. Approve the Final Plat of the Paris Star Properties Addition CB 319, Lots 1 and 2, Block A, LCAD 50167 and 104799, located in the 1900 Block of FM 195. 13. Approve the Final Plat of the Henderson Place Addition CB 98, Lots 1-7, Block A, LCAD 15470, located at NW 7th & Henderson Street. 14. Approve an Agreement with Jason Hart Engineering in the amount of $12,500.00 for services related to the 1St Street SE structural sidewalk design; and authorize the City Manager to execute all necessary documents. 15. Approve a Resolution approving the annual report, fiscal year 2023/2024, for Tax Increment Reinvestment Zone Number One and authorizing the City Attorney to file same with the Texas Office of the Comptroller. Regular Agenda 16. Receive update on the Wastewater Treatment Plant Phase I and Phase II Improvements Projects. 17. Discuss and possibly act on special projects to fund out of the $400,000 received from the Solar Farm Disannexation Project and provide direction to Staff. 18. Discuss and act on a Resolution repealing Resolution No. 557 establishing a Traffic Commission. 19. Discuss and act on resident requirements for various Board and Commission members. 20. Discuss and act on a Resolution confirming the City Manager's appointment of the new finance director, Bruce Ballard. 21. Discuss and act on an Amendment of a Lease Agreement for property located at the airport, between the City of Paris and Carey Eatherly and Ryan Eatherly, decreasing the acreage leased by 85.85 acres, issuing a refund in the amount of $1,287.75 with a new annual payment due on May 15, 2025 in the amount of $9,195.75. 22. Discuss and act on a Policy and Guidelines for filming in Paris, Texas. 23. Convene into executive session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about (1) pending or contemplated litigation and/or (2) on matters in which the duty of an attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this chapter, to -wit: City of Paris v. Essent PRMC and other potential litigation. 24. Reconvene into open session and possibly take action on those matters discussed in executive session. 25. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081, and announcement of City and/or Lamar County Chamber sponsored events in Paris. 26. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on September 21, 2025. Janice Ellis, City Clerk Special ecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 or jellis@paristexas.gov for assistance. Item No. 5 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 10, 2025 The City Council of the City of Paris met for a special joint session with the Lamar County Commissioners Court at 4:30 p.m. on Monday, March 10, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Rebecca Norment and Rudy Kessel. Lamar County Honorable Brandon Bell; Alan Skidmore; Ronnie Commissioners' and Bass. Court: City Staff: Rose Beverly, City Manager; Robert Vine, Interim City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Danny Rowell, Interim Utilities Director; and Clyde Crews, Fire Marshal Absent: Council Members: Shatara Moore, Mickey Ellis and Alix Putnam Lamar County Lonnie Layton and Kevin Anderson Commissioners: Opening A enda 1. Call meeting to order. Honorable Brandon Bell called the Commissioners' Court to order at 4:36 p.m. Mayor Pankaj called the City Council meeting to order at 4:30 p.m. 2. Citizens' forum. No one spoke during citizens' forum. 3. Discuss a potential partnership with Lamar County for the purpose of establishing a joint Fuel Farm. Deputy City Manager Rob Vine said that the City Council and Commissioners' Court had been working during the last couple of years on a project to create a shared fuel farm facility. He presented everyone with a hand-out (see attached) detailing six talking points to discuss for the purpose of working on an agreement. Special Meeting March 10, 2024 Page 2 Judge Bell inquired about the terms of agreement and whether renewal was open to both entities. Mr. Vine answered in the affirmative and if the term was for ten years, he envisioned them discussing it as they got closer to ten years. Commissioner Bass said he had no problem with a ten-year term. Mayor Pankaj recommended that they have meeting every year during the time in which the agreement was in existence. Judge Bell referenced #3 and said they should revisit the maintenance cost after the first year because everything will be new at first and they do not know what those costs were going to be for the first few years. Commissioner Bass moved to #2 and said they need to decide about the system and if they want hours vs. mileage on the pumps. With regard to 43, Council Member Kessell said they need to specify what is included in the maintenance, such as gates, etc. City Manager Rose Beverly said they also needed to know the lifespan of the tanks and maybe the term should be 20 years while putting funds back for new tanks. Mayor Pankaj confirmed with Commissioner Bass that the lifespan for a tank was 30 years. Following a lengthy discussion about management of the fuel farm and reporting, it was decided that the County would manage it because the property belonged to the County. Ms. Beverly and Judge Bell both expressed there needed to be "an out clause." Ms. Harris and Ms. Rose reiterated Council Member Kessel specifically laying out items owned by the City and items owned by the County and categories of maintenance. Judge Bell said they need to determine insurance and what is covered. Ms. Harris said she would work on a draft agreement and forward to the Commissioners to get their input. She also said after receiving the draft back, she would forward to Council. Council Member Norment emphasized that they must mee every year. 4. Adjournment. There being no further business, Judge Bell adjourned the Commissioner's Court meeting at 5:22 p.m., and Mayor Pankaj adjourned the City Council meeting at 5:22 p.m. MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK Interlocal Agreement with Lamar County and City of Paris Re: Shared Fuel Farm Agreement Considerations: 1. Term of the agreement -the agreement shall be a 10 -year agreement with an option to auto - renew for an additional two, 5 -year terms. (After 20 years, the agreement should be revisited - age of fuel delivery system, tanks, etc.) 2. City shall provide an initial payment of $100,000 with three additional payments of $100,000 (totaling $400,000). This payment is intended to cover the 50% cost share of the construction of the fuel farm facility. This payment shall be made no later than October 31 s` 3. The City shall pay the amount of $10,000 to Lamar County to be used for maintenance costs associated with the fuel farm facility and/or to be used for a replacement fund solely associated with the fuel farm facility for the future. This payment shall be made no later than October 31s'. 4. The City agrees to pay monthly for fuel used in city vehicles and equipment during the previous month and shall pay this directly to Lamar County. (We need to be careful with how we word this as one entity cannot "sell" to another. Since this is a joint operation, it is easier for one organization to pay for the fuel up front and we "reimburse" them for that we have used.) 5. The City shall have access to the software associated with the fuel farm facility and the fuel delivery system, with specific regard to the amount of fuel used by city owned vehicles and/or equipment. The City could manage the software and provide similar information to Lamar County. The City agrees to pay 50% of any annual extended maintenance agreement associated with the software. 6. This agreement provided the City unabated and full access to the fuel farm facility, with the exception of routine maintenance and/or unforeseen emergency situations causing the facility to be unavailable. MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 10, 2025 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 10, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Rebecca Norment and Rudy Kessel City Staff: Rose Beverly, City Manager; Rob Vine, Deputy City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Rich Salter, Police Chief; Osei Amo- Mensah, Director of Planning & Community Development; Todd Mittge, City Engineer; M.A. Smith, Director of Public Works; Thomas McMonagle, Fire Chief, Danny Rowell, Interim Utilities Director; and Clyde Crews, Fire Marshal Absent: Council Member: Opening Agenda 1. Call meeting to order. Shatara Moore, Mickey Ellis, & Alix Putnam Mayor Pankaj called the meeting to order at 5:30 p.m. 2. Invocation. Finance Director Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Council led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' Forum. Alvin Atwood, 2419 Bonham St. — he said the City use to attack him and made his life harder but that was not the case anymore and he thanked the City. Judy Resner — she said she was an architect who specialized in historic preservation, and she was helping with the First National Bank Building. Ms. Resner said she thought they had a plan for the building. Regular Council Meeting March 10, 2025 Page 2 Lisa Mikitarian, 1150 Pine Bluff — she handed out Guidelines for Filming in Paris and said she had tried three different times to do this, but it did not get off the ground. Ms. Mikitarian said there was a film group who wanted to film in Paris the first five days in April and asked if at least some interim Guidelines could get approved so they could move forward with filming. Consent Agenda Mayor Pankaj inquired of Council Members if they wished to pull any items from the consent agenda for discussion. There being none, a Motion to approve the consent agenda was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. A Motion to approve the consent agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. Approve minutes from the meeting of February 24, 2025. 6. Receive reports and/or minutes from the following boards and commissions: a. Building & Standards Commission minutes (11-18-2024) b. Paris -Lamar County Board of Health minutes (11-18-2024) 7. Receive November 2024 financial report. Regular Agenda Receive presentation of the Police Department racial profiling annual report. Police Chief Rich Salter explained that the Texas Code of Criminal Procedure required annual reporting to the local governing body on data collected relative to motor vehicle stops. He said the police department contracted with a third party to take the raw data and provide an analysis of Racial Profiling Compliance by the Paris Police Department. Chief Salter said Dr. Eric Fritsch would be giving them the annual report. Dr. Fritsch gave an executive summary and stated that the Paris Police Department was fully in compliance with Article 2.132 of the Texas Code of Criminal Procedure, that the department was fully in compliance with Texas Law on Training and Education regarding Racial Profiling, were in compliance on the Racial Profiling complaint process and public education about the complaint process, the department was fully in compliance with applicable Texas Law on the collection of Racial Profiling Date, the department was fully in compliance with applicable Texas Law concerning the reporting of information to TCOLE, and the department was fully in compliance with applicable Texas Law regarding Code of Criminal Procedure Articles 2.132-2.134. Dr. Fritsch reported the Paris Police Department had not received any racial profiling complaints. Next, Dr. Fritsch took City Council through the Analysis of the Data and answered questions. Regular Council Meeting March 10, 2025 Page 3 9. Discuss and act on RESOLUTION NO. 2025-012: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND AUTHORIZING AN AMENDMENT TO A TAX ABATEMENT AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS AND AMERICAN SPIRALWELD PIPE COMPANY, LLC DATED SEPTEMBER 24, 2018. City Attorney Stephanie Harris said this agreement was entered into in 2018, and the amendment had to do with a start date. PEDC Director Maureen Hammond explained American SpiralWeld company's supply chain got interrupted during construction because of COVID. She said the original abatement was 2020-2026 and the amendment was to extend it to 2027. Ms. Hammond said they were a stellar company with more improvements in their plans. A Motion to approve this item was made by Council Member Norment and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 10. Discuss and possibly act on an Amendments to Procedures for Appointing Members to Boards & Commissions. City Clerk Janice Ellis explained that in June of 2020, the Council approved procedures for appointing Board and Commission Members. She said the procedures included a system whereby each Council Member marked a ballot using a point system. Ms. Ellis said over the last couple of years several Council Members had mentioned about going back to former procedure where the Mayor opens the floor, takes nominations and they vote. Following a brief discussion, a Moton to retain the current procedure was made by Council Member Kessel and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. 11. Discuss and possibly act on Revisions to Policies and Procedure for Boards and Commissions. Ms. Ellis said during the round of board appointments last summer, there was discussion about revision of the board policies and procedures. She also said in October an e-mail was sent to Council Members and board liaisons for input. Ms. Ellis said she would go over the list of four items and if Council would vote separately on each item, it would be appreciated. Addition of the Tax Increment Reinvestment Zone Board. Ms. Ellis said this board had members and was active, and they needed to add it to the list. A Motion to approve this item was made by Council Member Kessel and seconded by Mayor Pro -Tem Savage. Motion carried, 4 ayes — 0 nays. Regular Council Meeting March 10, 2025 Page 4 2. Change the appointment of terms to two or three years depending on governing State Law or ordinance to include no term limits. Ms. Ellis said the reason was because they were having trouble filling the boards but on the other hand there might be a member who wished to serve another term but could not because of the term limits. Council discussed different scenarios and Mayor Pro -Tem Savage said if there were not enough applicants to fill a board, he was fine with re -appointing a current member to continue to serve. A Motion for the term limit to stay in place with the exception of if there were not enough applicants and in that case, Council could re -appoint a member for another term, was made by Council Member Norment. Motion carried, 4 ayes — 0 nays. Delete the requirement of a general workshop covering the City's Ethics Policy and Open Government Training. Ms. Ellis explained in the past this workshop had not been well attended and that each new board member receives a letter from her office about how to comply with the City's Ethics Policy and the Texas Open Government Training (Public Information Act & Open Meetings Act) mandated by the Texas Attorney General. A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by Council Member Norment. Motion carried, 4 ayes — 0 nays. 4. Ms. Ellis reported that each Board liaison currently conducts a workshop on the Board's specific responsibilities, and this needs to be in the policy. A Motion to approve this item was made by Council Member Kessel and seconded by Mayor Pro -Tem Savage. Motion carried, 4 ayes — 0 nays. 12. Discuss and appoint two Council Members to fill the vacant positions on the Paris Development Code Planning & Zone Sub -Committee. Duke McGee, Building Official/Assistant Director of Planning & Community Development, said that Planning & Zoning had a sub -committee to undertake a process to consolidate the zoning and Subdivision Ordinances and other development design standards into a unified development code to be known as the Paris Development Code. Mr. McGee explained that two of the Council Members who had been appointed were no longer on the Council. He also'said remaining was Mayor Pankaj but that two more Council Members were needed. A Motion to appoint Mayor Pro -Tem Savage and Council Member Norment to the two vacancies was made by Mayor Pankaj and seconded by Council Member Kessel. Motion carried, 4 ayes — 0 nays. 13. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Regular Council Meeting March 10, 2025 Page 5 Mayor Pankaj asked if they could look into the filming guidelines and Ms. Beverly answered in the affirmative. 14. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Pro -Tem Savage and seconded by Council Member Kessel. Motion carried, 4 ayes - 0 nays. Mayor Pankaj adjourned the meeting at 6:09 p.m. MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK Item No. 6 MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING OF THE CITY OF PARIS, TEXAS January 21, 2025 The Paris Visitors and Convention Council of the City of Paris met for a regular session at 4:00 p.m. on January2l, 2025, at the Lamar County Chamber of Commerce board room, 8 West Plaza, Paris, TX. Present: Board Members: Brandon Kellum, Bradley Hilliard, Bud Mistry, Misty Halcomb, Cody Head, Denise Moffitt, :Eric Guillot, Thomas McMonigle, Chris Kennedy, .Lindsey Bounds, and Anwar Scott. City Representatives: None. Absent: BoardMembers: Brittany Miller, Monica Clement, Chadlee Johnston and Sherrie Holbert. 1. Call meeting to order. Paul Allen called the sleeting to order at 4:00p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of November 2024. A motion to approve was made by Thomas McMonigle, seconded by Misty Halcomb. Motion carried. 10 ayes, 0 .nays. 4. Receive financial report from December 2024, by Paul Allen. A motion to approve was made by Eric Guillot seconded by Bradley Hilliard. Motion carried. 10 ayes. 0 nays. 5. Discuss and act on funding request for Archers for Christ Tri- State Shootout. Based on the scoring criteria a motion to approve $ 2300 was made by Chris Kennedy, seconded by Eric Guillot. Motion carried. 1.0 ayes. O nays. h. Paul Allen stated that he .met with Sue Hayes, Pick.lebal.l. Association and offered to help with some costs for the new p ickleball courts. She presented him with two bills for landscaping. The plan is to have tournaments that have overnight stays in the future. A motion to approve $8942.50 out of non -hot money was made by Bradley Hilliard, seconded by Cody Head. Eric Guillot and Misty Halcomb recused themselves. Motion carried. 10 ayes, 0 nays. Paris Visitors and Convention Council Meeting August 19, 2024 Page 2 7. Paul Allen stated that TMBRA, Tower City Comedy, Kayak Fishing and bowling are all coming up. He asked the board to approve prize money for the Texas Kayak fishing of $2500 in plans that they will come yearly. A motion. to approve was made by Misty Halcornb, seconded by Cody Head. Motion carried. 10 ayes, 0 nays. 8. He also stated that Chris Kennedy resigned from the board, he is moving to Houston. 9. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Eric Guillot, seconded by Board Member. Thomas Mc.Mon.igle. Motion carried, 10 ayes — 0_ nays. Paul Allen, President adjourned the.meetng at 4:30 p.m. Chad.lee Johnston, VCC Chairman MINUTES OF THE SPECIAL MEETING FOR TAX INCREMENT REINVESTMENT ZONE `TIRZ BOARD PARIS TEXAS CITY COUNCIL. CHAMBER 107 E. KAUFMAN ST PARIS TEXAS WEDNESDAY FEBRUARY 12,202 4:30 O'CLOCK P.M. Members present: Cody Head, Chairman; Miles Mathieu, Vice -Chairman; Thomas McMonigle, Secretary; Maureen Hammond, Reeves Hayter, Pam Norwood, and Dillon Cecil City Staff: Rose Beverly, City Manager; Rob Vine, Deputy City Manager, Osei Amo-Mensah, Director of Planning and Community Development; Stephanie Harris, City Attorney; Skylar Unger, Deputy City Clerk; and Cheri Bedford, Main Street Coordinator City Council: Mihir Pankaj, Mayor; Rebecca Norment, and Alix Putnam Economic Development Josh Bray, Curtis Fendley Board Members: 1. Call meeting to order. Chairman Head called the meeting to order at 4:31 P.M. 2. Citizens' input. No one came forward during citizens' input. 3. Approve minutes from the meeting on December 12, 2024. A Motion to approve the minutes as presented was made by Mr. Mathieu and seconded by Ms. Norwood Motion carried 7 ayes — 0 nays. Mayor Pankaj arrived at 4:33 P.M. Cheri Bedford arrived at 4:38 P.M. 4. Presentation of summary of findings on review of Paris TIRZ #1 and overview of training to be presented to the TIRZ Board of Directors. Consultants Joseph and Cheryl Denney from Forked Pine Consulting delivered a comprehensive presentation on the history, current status, allocation of funds, and future projections of the TIRZ. Their presentation included a detailed spreadsheet designed as a tool. for the Board and city staff to assess financial projections when evaluating new projects. Following their presentation, Mr. and Mrs. Denney addressed questions from the Board regarding the use of funds, the interaction between TIRZ funds and other incentives, the establishment of the original boundaries, and the calculation of each zone. In. addition to the spreadsheet, Mr. Denney said that he was going to provide each Board member with a notebook of information and resources. Mr. Denney recommended that the Board review its current project plan and continue to reassess it every 2-3 years. He suggested that the Board make the project plan more flexible to accommodate all potential projects. Currently, only Zone 2 (Downtown) is eligible to receive funds. Mr. Denney stated that it is uncommon for all funds to be concentrated in one area and more typical for Page 1 oJ' 2 TIRZ zones to operate independently. Following further discussion, Chairman Head thanked Mr. and Mrs. Denney for their time and information. Mr. Denney said that his presentation needed some edits, but once completed, he would forward the presentation to the Board as well as staff. For anyone swishing to hear the entire presentation, a recording is filed in the City Clerk's office and is available to the public. Alix Putnam arrived at 5:19 P.M. Mayor Pankaj left the meeting at 6:01 P.M. 5. Request future agenda items. City Attorney Stephanie Harris stated that she would bring to the next meeting the documentation to ratify the tax abatements with Lionshead Specialty "Tire & Wheel. Ms. Harris also staffed that for the next meeting they would need three separate items: 1.) Discuss the current project plan. 2.) Discuss the finance plan. 3.) Discuss future projects. 6. Adjournment. There being no further business, a Motion to adjourn was made by Mr. Hayter and seconded by Ms. Norwood. Motion carried, 7 ayes — 0 nays. Chairman Head adjourned the meeting at 6:21 P.M. Page 2 qf. 2 MINUTES OF THE MAIN STREET ADVISORY BOARD PARIS CITY COUNCIL CHAMBERS 107 E. KAUFMAN PARIS TEXAS 75460 TUESDAY, FEBRUARY 11, 2025 Present: Board Members: Glee Ernmite, Will Walker, Mary Hart, Tyrone Hayden, Becky Semple (current Chamber representative), Karen Doughtery (new Chamber representative) Alix Putnam (city council) City Representatives: Cheri Bedford, Main Street Manager Osei Amo-Mensah, Director of Plan and Comm. Dev. Rob Vine Assistant City Manager, Rose Beverly, City Manager Citizens : Misti & Anwar Scott, Rosewood Eatery/PDA President, Absent: Melissa Jones, .Kim Kalina, Kevin Moore, Chairman Emmite called the meeting to order at 4:00pm by reading the board's vision and mission statements. 1. Citizen forum -Open to public a. No one present spoke at to board during citizen forum. 2. Review minutes from January 14, 2025, a. Walker made a motion to approve the minutes, Hayden seconded, motion carried 4 -0 3. Committee Reports a. Workplan updates a. Hart gave an update on the TS 1 Arts and Entertainment progress. She submitted a written report to Bedford that will be sent to the board. The "arts movement" initiative, led by Main Street Advisory, had its first meeting on January 24 at the Plaza. Artist Guild. Forty (40) artists attended, introducing themselves and sharing what their talents were. A pre -event survey was created prior to the meeting by Bedford and distributed to those who responded to the event. A list of takeaways were developed from the survey and reviewed by the Main Street Arts Movement committee on Wednesday, February 5"' at Melissa Jones studio. The first project planned is 3-8x8 murals being painted, installed on the side of a property in conjunction with the Wine Fest. Other items for Paris Texas Wine Fest: Hart is planning the inclusion of artist exhibits to some stops. K.alina is working on social media, and. Jones is organizing musicians for entertainment. b. Hayden. has confinned 9 local food vendors for wine festival. Emmite secured 9 wineries. Still looking for one more participant, Emmite is also looking for host of the VIP event. Paris Coffee has sponsored our VIP event by donating event space. Bedford gave an update on additional sponsors and activities. Posters, ticket sales, websites, Facebook event and volunteer form are all active. Tickets sales are starting. c. PDA- Galentines Bingo with PDA on February .15 at participating stores. Main Street invited SBDC to speak to PDA. d. VCC.- Semple shared events hosted by the Chamber of Commerce and VCC. The past weekend (February 8) was the Mt bike event TIMBRA at Barber Hills trails. Chamber is also looking forward to the 903) Concert series. No announcement yet as to who will be performing. This was Ms Semple's last meeting in her official. capacity. Karen Daugherty will be our new liaison from the chamber. 4. Coordinators Report The National .Main Street. Accreditation report was submitted on time. This will be used to give a report to the City Council in the next few months. Bedford went over how to make purchases as a board member with the Main Street budget. She covered the work plan review and listed projects such as potentially reimagining the building improvement grant to support arts and revisiting the City's comprehensive plan as it relates to the Downtown and Toole Plan. Plans for I" Street and updates were given on the past months' progress. Vacant property registration forms were sent to all property owners in historic districts. Bedford is planning to do an assessment of the cost and missed opportunities of the vacant property, to see what. the future potential is of the downtown. The new workplan template was distributed and Bedford asked the board to record their volunteer hours monthly by using the board activity reportand include the additional volunteers who are serving on event committees, as to recognize our partners and volunteers in revitalization. Rose Beverly, the new city manager, introduced herself to the board. 5. Future Agenda Items Revisit the Downtown and Toole Plan. G. Adjourn regular meeting Emmite made the motion to adjourn at 5:17 p.m. Motion was seconded by Walker. Motion carried. Chairman Board of Adjustment Meeting January 7, 2025 Page 1 MINUTES OF THE BOARD OF ADJUSTMENT MEETING OF THE CITY OF PARIS, TEXAS JANUARY 7, 2025 The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on January 7, 2025, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufman St. Present: Board Members: David Hamilton, William Sanders, Ben Vaughan, Richard Thompson and Harley Draven. City Representative: Stephanie Harris and Osei Amo-Mensah. Absent: None 1. The Board ofAdjustment meeting was called to order by Chairman David Hamilton, at 12: 00 p. m. 2. Approval of minutes from previous meeting. (December 3, 2024) Motion was made by Ben Vaughan, seconded by Richard Thompson to approve minutes for the December 3, 2024 meeting. Motion carried 5 ayes — 0 nays. 3. Public hearing to consider and take action on the petition of Theodore Henderson regarding variances to the City of Paris Accessory Building Regulations, on Lot 4, Block J, of the Morningside -Estates, being located at 845 SE 391h Street. Sections and variances as follows: 1) 3 'variance to allow a detached accessory structure to be located 5' from the rear property line and 0' from the easement line, Section 13-141(c). 2) 11' variance to allow a detached accessory structure to be located 4' from main structure, Section 13-101(c). David Hamilton opened the public hearing. Director of Planning and Zoning, Osei Amo-Mensah presented case to board. Theodore Henderson, of 845 SE 390' Street, spoke about his request for variances to build a shop. Mr. Henderson would like to have his shop and carport so he can store his vehicles and have a designated area for his hobbies and storage. There was discussion amongst the board and the applicant about the location of the building in reference to the easement. There was also discussion if the applicant would rather reduce the size or relocate of the building. Paige Unger made note of the 1 input received in favor of the request. Board of Adjustment Meeting January 7, 2025 Page 2 No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Richard Thompson, seconded by Ben Vaughan to deny the variances to the City of Paris Accessory Building Regulations based on the following findings. Motion carried 5 ayes - 0 nays. FINDINGS: 1. The accessory structure setbacks cannot be met. 2. The lot is platted. 3. The request for variances is not in harmony with the general purposes and intent of area regulations for accessory buildings in residential and apartment districts contained in the Zoning Ordinance 1710 Subsection 13-101. (c) and will not protect the character of the immediate vicinity of the area. 4. There are no special or unique condition(s) of restricted area, shape, topography, or physical features that exist on the subject parcel of land that cause unusual and practical difficulty or unnecessary hardship in compliance with the provisions sought here to be varied. 5. The hardship sought to be avoided is the result of (a) the applicant's own actions (self- imposed or self-created), and no (b) economic or financial "hardship." 6. The provision of the ordinance regulation that are sought to be varied, does not deprive the applicant of reasonable rights to use the property that are commonly enjoyed by other residential properties in the SF -2 Residential Zoning District which are required to comply with these same ordinance provisions. 4. Adjournment. APPROVED THE 18TH DAY OF MARCH, 2025. Chairperson MINUTES OF THE PLANNING & ZONING COMMISSION MEETING OF THE CITY OF PARIS, TEXAS FEBRUARY 03, 2025 The Planning & Zoning Commission of the City of Paris held a regular meeting at 5:30 p.m. in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Board Members Present: Clifton Fendley, Chance Abbott, Adam Bolton, Larry Walker, Robert Spain, Chad Lindsey City Representatives: Osei Amo-Mensah, Director Planning & Community Development; Triniti Frazier, Planning Technician; Todd Mittge, City Engineer; Clyde Crews, Fire Marshal; Stephanie Harris, City Attorney; Rose Beverly, City Manager; Rudy Kessel, Council Liaison Board Member(s) Absent: None. This board currently has one vacant seat. Chairman Clifton Fendley called the meeting to order at 5:30 p.m. 2. Citizens' forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Commission from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, as well as individual personal appeals are not appropriate for the citizens' forum.) The citizens forum was declared open. With no one speaking the forum was declared closed. 3. Approve minutes from the meeting of January 06, 2025. A motion to approve the minutes was made by Board member Chance Abbott and seconded by Board Member Adam Bolton. Motion carried, 6 ayes — 0 nays. 4. Conduct a public hearing to consider and take action regarding the petition of Madeline Knecht on behalf of Phan T. Nguygen for a Comprehensive Plan amendment from High Density Residential (HDR) to Commercial (C) in the City of Paris, Block 315, Lot 13, LCAD 50943, located at 4225 Lamar Ave. Osei Amo-Mensah, City Planner states we received a zoning change application causing the need for the comprehensive plan amendment from high density residential to commercial. Staff recotnmends approval with no conditions. The public hearing was declared open. Chad Stephens states he is representing the sellers. He thinks the location will be ideal for a Brakes Plus. With no one else speaking the public hearing was declared closed. A motion to approve or deny the Comprehensive Plan amendment was by Board member Chad Lindsey and seconded by Board Member Chance Abott. Motion carried, 6 ayes — 0 nays. 5. Conduct a public hearing to consider and take action regarding the petition of Madeline Knecht on behalf of Phan T. Nguygen for a zoning change from General Retail (GR) to Commercial (C) in the City of Paris, Block 315, Lot 13, LCAD 50943, located at 4225 Lamar Ave. Osei Amo-Mensah, City Planner states the current zoning is General Retail however the appropriate zoning for the proposed use is Commercial. Staff recommends approval. The public hearing was declared open. With no one speaking the public hearing was declared closed. A motion to approve or deny the zoning change was by Board member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 6 ayes — 0 nays. 6. Consideration of and action on the Final Plat of the JMC 112 Homes Addition, Lot 1, Block A, LCAD 15741, located at 1257 E Sherman Street. Todd Mittge, City Engineer states the final plat is for a single-family structure. Staff recommend approval with two noted conditions. Commissioner Larry Walker recused himself from this item. A motion to approve the final plat with noted conditions was by Board member Chad Lindsey and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 7. Consideration of and action on the .Final Plat of the J&M 213 Homes Addition, Lot 1, Block A, LCAD 17361, located at 560 SW 19r' Street. Todd Mittge, City Engineer states staff recommends approval of this final plat for a single-family structure and there are no conditions. Commissioner Larry Walker recused himself from this item. A motion to approve the final plat was by Board member Adam Bolton and seconded by Board Member Chance Abbott. Motion carried, 5 ayes — 0 nays. 8. Request items for future agendas. No items requested at this time. 9. Adjournment. There being no further business, the meeting was adjourned at 5:35 p.m. APPROVED THE 3`d DAY OF MARCH 2025. w � � � Chairperson MINUTES OF THE BUILDING AND STANDARDS COMMISSION MEETING OF THE CITY OF PARIS, TEXAS FEBRUARY 17, 2025 The Building and Standards Commission of the City of Paris met for a regular session at 3:00 p.m. on Monday, February 17, 2025, at the City of Paris Council Chambers, 107 E. Kaufman St., Paris, TX 75460. Present: Absent Board Members: Kim Walker A.W "Plug" Clem Chris Dux Ken Kohls Chris Fitzgerald City Representatives: Rose Beverly — City Manager @ 3:03pm Rob Vine — Deputy City Manager @ 3:03pm Robert Talley — Code Enforcement Supervisor Mihir Pankaj — Mayor @ 3:47pm Jacie Brown — Code Enforcement Cade Oats — Assistant Fire Marshal Marie Chambers — Code Clerk Board Members: Alexander Moore Brandon Kearney Call meeting to order. Chris Fitzgerald, Chairman, called the meeting to order at 3:01p.m. 2. Approve minutes from the meeting of November 18, 2024. Motion made by Kim Walker, seconded by Chris Dux, to approve minutes. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Chapter 4, Article 4.03 entitled "Substandard and Dangerous Buildings and Structures;" Chapter 7, Article 7.04 entitled "Weeds, Junk, and Other Objectionable, Unsightly, or Unsanitary Matter on Private Premises;" Chapter 8, Article 8.10 entitled "Outdoor Storage;" Code of Ordinances of the City of Paris, Paris, TX: Building and Standards Meeting July 15, 2024 Page 2 C. 1815 N Collegiate; Oak Park Addition, Block A, Lot 17 Owner: Gina Rochelle Goss; 304 Sartwelle Rd, Gillham, AR 71841 Robert Talley stated the structure has extensive fire damage from a fire that happened January 15th, 2025. There are holes in the roof, missing and deteriorated wood, and the structure is unsecure. Mrs. Gina Ross stated she is waiting on the fire investigation to be completed by her insurance company. There was discussion amongst the board regarding the fire cause and how long the house had been vacant (12 years). Neighbors Mary O'mara and Lori Knapp were present and spoke of their concern of wanting this house torn down as soon as possible. There was input from a Walt Irwin brought by Mrs. O'mara regarding the same concerns (Exhibit "A"). Mayor Mihir Pankaj also spoke about how this property has been an issue long before the fire took place and we needed to get this structure torn down fairly quickly. Robert Talley's recommendation: Declare a nuisance, secure within 14 days, demo within 30 days, or the city has right to do so. Motion made by Chris Dux, seconded by Kim Walker, to secure within 14 days, demo/start repairs within 30 days or will be brought back to commission. Motion carried. 4-1 G. 1936 Cleveland; Highland Park Addition, Block 3, Lot PT of 5 Owner: William R Freeman; 286 Creekwood Dr, Sunnyvale, TX 75182 Robert Talley stated the structure has holes in the roof and foundation damage. There is junk and rubbish throughout the entire property. The structure is also unsecure. Robert Talley's recommendation: Declare a nuisance, demo and remove junk and rubbish within 30 days, secure within 14 days or the city has the right to do SO. Motion made by Chris Dux, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 5-0 Building and Standards Meeting July 15, 2024 Page 3 A. 251 E Booth; City of Paris, Block 73, Lot 1 Owner: Edith Bills; 640 Yd NW, Paris, TX 75460 Robert Talley stated the structure has holes in the roof and foundation damage. The structure is unsecure. There is junk and rubbish throughout the property. The shed at the back of property is dilapidated as well. Robert Talley's recommendation: Declare a nuisance, demolition of house and shed within 30 days, removal of junk and rubbish within 30 days, vacate within 30 days or city has the right to do so. Motion made by Ken Kohls, seconded by Chris Fitzgerald, to follow staff recommendation. Motion carried unanimously. 5-0 B. 605 NE 11th, City of Paris, Block 73, Lot 1 Owner: Debbie Desmond Guillory Trustee; P.O. Box 1578, Paris, TX 75461 Robert Talley stated there was a fire in December but there were no penetrations to roof and has been no contact with the property trustees. The owner is deceased. Robert Talley's recommendation: Declare a nuisance, repair within 90 days or this will come back to the commission. Motion made by Chris Dux, seconded by A.W. "Plug" Clem, to follow staff recommendation. Motion carried unanimously. 5-0 D. 264 E Hickory; City of Paris; Block 274, Lot 8 Owner: Freddie Lewis & Sherry Lynn Powell; 13677 FM 1497, Paris, TX 75462 Robert Talley stated the structure is a total burnout. The owner is in agreement with demolition. Robert Talley's recommendation: Declare a nuisance, demolition and removal of junk and rubbish within 30 days, or city has the right to do so. Motion made by Kim Walker, seconded by Chris Dux, to follow staff recommendation. Motion carried unanimously. 5-0 Building and Standards Meeting July 15, 2024 Page 4 E. 137 NW 24th; Wortham and Carlton Addition, Block 3, Lot 11 Owner: Alexandra Jones; 137 24th NW, Paris, TX 75460 Robert Talley stated the structure has fire damage and holes in the wall. The roof is swaying and the vinyl siding is peeling off. There is junk and rubbish throughout the property. There has been no contact with the property owner. Robert Talley's recommendation: Declare a nuisance, demolition and removal of junk and rubbish within 30 days, vacate property within 30 days, or city has the right to do so. Motion made by Chris Dux, seconded by A.W. "Plug" Clem, to follow staff recommendation. Motion carried unanimously. 5-0 F. 1911 W Walker; Westside Addition, Block 1, Lot PT of 1 Owner: Barbara Gilbert; 755 19th NW, Paris, TX 75460 Robert Talley stated the owner in agreement of demolition. The structure is sinking and the roof is separating. The structure is leaning back. There is a shed on the property with fire damage. All sheds are unsecure. Robert Talley's recommendation: Declare a nuisance, demolition and removal of junk and rubbish within 30 days, vacate property within 30 days or the city has the right to do so. Motion made by Chris Dux, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 5-0 H. 944 W Houston; City of Paris, Block 48, Lot 13 Owner: Dennis R Hobgood; 1747 Lamar Ave A, Paris, TX 75460 Robert Talley stated there is junk and rubbish throughout the entire property. There's firewood, tarps, buckets, buggies, pallets, trashcans, broken furniture, mattresses, tools, ladders, totes, lumber and other scattered items. Robert Talley's recommendation: Declare a nuisance, removal of junk and rubbish within 30 days or city has the right to do so. Motion made by A.W. "Plug" Clem, seconded by Chris Dux, to follow staff recommendation. Motion carried unanimously. 5-0 Building and Standards Meeting July 15, 2024 Page 5 1256 SE 15th; Gibbons -Braden Addition, Block 8, Lot 5 Owner: Ruby L Stover; 1256 15th SE, Paris, TX 75460 Robert Talley stated the owner is deceased. He believes the previous squatter, Christopher Thomas, is now gone. There is severe fire damage to the property and someone has pulled off the metal roofing off. Robert Talley's recommendation: Declare a nuisance, demolition and vacate within 30 days, secure within 14 days, or the city has the right to do so. Motion made by Chris Dux, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 5-0 J. 404 NE 11th; City Block 70, Lot 13-B Owner: Mitchell Duford Jr; 617 5th NE, Paris, TX 75460 Robert Talley stated there is extensive fire damage, broken windows, and minor foundation damage throughout the structure. The structure is a total burnout. Robert Talley's recommendation: Declare a nuisance, demolition, vacate, and removal of junk and rubbish within 30 days. Motion made by Chris Fitzgerald, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 5-0 K. 808 SE 17th; City Block 112-F, Lot 7 Owner: Shalom Sasson; 1042 Warber Lane, Aubrey, TX 76227 Robert Talley stated this is a rental property. The roof is leaking and the owner has put tarps on but no repairs have been made. Robert Talley's recommendation: Declare a nuisance, repair within 30 days or will be brought back to the commission. Motion made by Ken Kohls, seconded by Kim Walker, to follow staff recommendation. Motion carried unanimously. 5-0 K. 2636 E Cherry; City of Paris, Block 257-C, Lot 3 Owner: Anne O Jones; 2636 E Cherry, Paris, TX 75460 Robert Talley stated the owner is deceased. The brother of the owner stated to Mr. Talley he is probating the will. This have been to Buildings and Standards for roof repair orders but none have been made. Mr. Talley is bringing this back to the commission to determine what should be done next. Building and Standards Meeting July 15, 2024 Page 6 Robert Talley's recommendation: Declare a nuisance, demolition, removal of junk and rubbish, and vacate within 30 days or the city have the right to do so. Motion made by Chris Dux, seconded by Ken Kohls, to follow staff recommendation. Motion carried unanimously. 5-0 4, Adjournment. There being no further business, a motioto adjourn was made by Chris Fitzgerald, Chairman, at 4:53p.m. 11 N Item No. 7 Building and Standards Report: February, 2025 12 properties were presented to the Commission in February, 2025: 251 E Booth 605 NE 11th 1815 N Collegiate 264 E Hickory 137 NW 24th 1936 Cleveland 1256 SE 15th 404 NE 11th 808 SE 17th 2636 E Cherry 1911 W Walker 1 structure was demolished in February, 2025: 1155 Van Zandt February Code Report CASE TYPES INSPECTIONS OPENED ACTIVE CLOSED HIGH GRASS AND WEEDS 97 2 2 95 JUNK & RUBBISH 93 52 36 41 SWIMMING POOLS 2 2 2 0 BASKETBALL GOALS 2 1 1 1 LIMBS & BRUSH 32 24 23 8 OUTSIDE STORAGE 92 68 36 24 TRASH CANS 45 26 9 19 FRONT YARD PARKING 21 13 5 8 JUNK VEHICLES 21 12 10 9 SPECIAL VEHICLES 22 8 10 14 ADDRESS NOT ON PROPERTY 0 0 0 0 BUSINESS IN RESIDENTIAL 0 0 0 0 DEAD TREE/ TREE OBSTRUCTION 7 5 2 2 GARAGE SALE VIOLATION 0 0 0 0 GRASS CLIPPING 0 0 0 0 ILLEGAL DUMP 14 9 8 5 PARKING ON VACANT LOT 1'' 0 3 1 ACCESSORY BUILDING - COM 0 01 0' 0 ACCESSORY BUILDING - RES 0 0 0 0 DILAPIDATED STRUCTURES 2 0 0 2 ELECTRIC FENCES 1 1 1 0 FENCES 8 7 2 1 SIGNS 64 33 1 31 SUBSTANDARD STRUCTURES 18 9 0 9 UNSECURE STRUCTURES 2 0' 2 2 TOTAL 544' 272 153 272 Item No. 8 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Janice Ellis, City Clerk SUBJECT: FAIR HOUSING MONTH DATE: March 24, 2024 BACKGROUND: The City receives grant funds for home programs to assist citizens with housing. STATUS OF ISSUE: As part of the special conditions under the City's grants that are funded through the U.S. Department of Housing and Urban Development Community Development Block Grant program, it is necessary that the City express its support for Title VIII of the Civil Rights Act of 1968 by adopting a proclamation declaring the month of April as Fair Housing Month in the City of Paris. BUDGET: NA. RECOMMENDATION: Approve a resolution declaring the month of April as Fair Housing Month. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris supports Title VIII of the Civil Rights Act of 1968, popularly known as the Federal Fair Housing Act, which prohibits discrimination in housing; and, WHEREAS, the Mayor of the City of Paris has executed a Proclamation proclaiming the month of April as "Fair Housing Month" in the City of Paris which is attached hereto as Exhibit "A"; and, WHEREAS, the City Council hereby finds that it is in the best interests of the City of Paris and its citizens that the City Council show support of the Fair Housing law by approving said proclamation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the Proclamation proclaiming April as "Fair Housing Month" in the City of Paris in the form shown in Exhibit "A" attached hereto, be, and the same is hereby, approved. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 24th day of March, 2025. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney PROCLAMATION WHEREAS, The strength of our nation, and all of its states and cities, flows from the promise of individual liberty, equality, and freedom of choice; and WHEREAS, Equal opportunity for all, regardless of race, color, religion, sex, handicap, familial status, or national origin is a fundamental goal of our nation and state; and WHEREAS, April 2025 marks the 57th anniversary of the passage of Title VIII of the Civil Rights Act of 1968, popularly known as the Federal Fair Housing Act, and WHEREAS, Barriers that diminish the rights and limit the options of any citizen will ultimately diminish the rights and limit the options of all, and WHEREAS, Fair housing is the policy of the City of Paris, Texas and implementation of that policy requires the positive commitment, involvement and support of each one of our citizens: NOW, THEREFORE, 1, Mihir Pankaj., Mayor of the City of Paris, Texas, on behalf of the citizens of Paris do hereby proclaim the month ofApri12025 as "FAIR HOUSING MONTH" in the City of Paris and do, hereby, urge all the citizens of Paris to become aware of and support the practice of Fair Housing. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Paris to be affixed this 24th day of March, 2025. Mihir Pankaj, Mayor Item No. 9 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: M.A. Smith, Public Works Director Mike Wade, Streets Department Superintendent SUBJECT: STREET MATERIALS 2025-2026 BID DATE: BACKGROUND: This is the annual bid for roadway materials to be used by the Street, Water Distribution, Sewer Maintenance, and Parks Divisions. The materials competitively bid include Aggregate Cover Stone (Type B, Grade 4, Uncoated); CRS -2 Emulsion Asphalt; HMAC (Hot Mix Asphalt Concrete) Type D; Hot Mix Cold Laid Asphalt, "Type "A" (Coarse Base) Material; Hot Mix Cold Laid Asphalt, Type `B" (Fine Base) Material; Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material; Portland Cement Concrete "Class A" (5 sack); Portland Cement Concrete "Class C" (6 sack); Portland Cement Grout 5 sack; Portland Cement Grout 6 sack; Flexible Base Material (Red Rock) Type A; SS -1 Emulsion Asphalt (Tack Oil); Sand; Top Soil; Flexible Base Material (White Rock). STATUS OF ISSUE: The City of Paris Public Works Department has received sealed bids for street materials on March 131h 2025, and would like to award bids to the lowest responsible bidders for each material. The bid tabulation sheet is attached for details of the bids and materials, with low bids highlighted. The contract period is April 1, 2025 through March 31, 2026. BUDGET: Funding is budgeted in the various Public Works Departments. 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Li a u o Q a o v = 3 c s .�c DO N N N ca co v LL.+. •4 n a a cn s u s o N CO h N o 0 0 0—~� m w 3 O m o fn - Q Q -a U U U U =$ s y v ,io C o� C LU M M ca c c c r_ x w (D CL 'O o v -0 JE E E E ,C E �G N C In N V U 7"a N N N 0 d V cn 0 Ln U) � UmD E •0p C w E o 0 o U U U co U M co a U L° C 0 o )° d w 2 U U U cn N m O _ m to Ln �. fl 0) N v❑ X X X C C LO C O N E p Qf LL O m y 3 (D WU m g g ca cts m ca fl LLQ v o o m E ., o d o 0 0 0° o° com m o o ¢c� U 2� 2 x 2 a a ac�ac� �CO cn 1- u 3 Memorandum Item No. 10 TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager Robert Vine, Deputy City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and action on the Final Plat of the Shine In Paris Addition, Block A, Lots 1 &2. Previously City Block 249, Part of Lot 8&9. LCAD: 17944, 17943,102125 2500 Lamar Avenue. DATE: March 24, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build a restaurant and future mixed use structures. This was a non -platted City Lot and Block. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the conditions listed below in "Recommendation". BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with the following conditions: 1. The submission to and tentative approval of a Preliminary plat by the Commission shall be a condition precedent to the preparation of a Final plat. Chapter 9A, V Final Plat: a. Any conditions of approval for the Preliminary plat and master plat shall be revised before Final approval of Final plat. 2. Proper Mayor and City Clerk signature blocks shall be included. Chapter 9A, V Final Plat: (14) a. The following certificate shall be placed on the plat, in a manner that will allow the filling in of the certificate by the proper party: Approved: Chairman, City of Paris Planning and Zoning Commission Date Accepted: Mayor, City of Paris The undersigned, the City Clerk of the City of Paris, hereby certifies that the foregoing final map or plat of the Subdivision or Addition to the City of Paris was submitted to the City Council on the day of , 20 , and the Council by formal action then and there accepted the dedication of streets, alleys, parks, easements, public places, and water and sewer lines, as shown and set forth in and upon said map or plat, and said Council further authorized the Mayor to note the acceptance thereof by signing his name as hereinabove subscribed. Witness my hand this day of A.D., 20 City Clerk, City of Paris, Texas Lot 1, Block A, and Lot 2, Block A shall be identified on the Final Plat. Chapter 9A, IV Final Plat (5). a. The numbers of lots and blocks, in accordance with a systematic arrangement. 4. Ensure a certificate of guarantee is present in the final plat. Chapter 9A, IV Final Plat (11). a. A certificate of guarantee of the workmanship and materials used in the construction and installation of water mains, sanitary sewer mains and street paving for a period of one (1) year from the date of acceptance of the final plat, executed by the developer and owner or owners and by all other parties who have a mortgage or lien interest in the property or subdivision. (1 � � y m z Z_ m C 8 W m•. p w qq AE '9d 6Or 'a4 f. LL I, o K Z; >I z as 'g ><o` Wi rc! � M W a l 107 3 YJO78 oa �o m ocgVo� s •3.e e (1 � � y m z Z_ Na ka C 8 W m•. p w qq AE '9d 6Or 'a4 f. 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Previously City Block 115, Lots 6, 7, & 8. LCAD: 15887, 15888, 400174 420 8th SE Street. DATE: March 24, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build three duplexes. This was a non - platted City Lot and Block. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the conditions listed below in "Recommendation".. BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with the following conditions: 1. The submission to and tentative approval of a Preliminary plat by the Commission shall be a condition precedent to the preparation of a Final plat. Chapter 9A, V Final Plat: a. Any conditions of approval for the Preliminary plat and master plat shall be revised before Final approval of Final plat. 2. Ensure 50 feet of right of way is present on Stn St. SE And Sherman Street adjacent to these parcels (both being created, and those subdivided from). It appears that only 40 feet of right of way is currently present. If that is the case, 5' of right of way dedication is required to be on the Final Plat. Chapter 9A, VIII General Requirements, Thoroughfare Plan, E. Street Arrangements, (14) Street Widths, Local Streets. a. Local streets shall have a minimum width of right-of-way of fifty (50) feet.... 3. Lots 8R and 9R shall be present on Plat title block. Only 6R and 7R are currently shown in title block. Chapter 9A, V Final Plat, (5) 4. Finished Floor Elevations shall be present for all new buildings on the Final Plat. Chapter 9A, V Final Plat, (8). o R� iC S p�p s�jy� _.4 3L e Yoo3 'E° fg_ • �f3RR zay� Qs�sEqq �4YI 26 7 FFS s g[ 4 ��t�tR asfi� P6�a P �E=pE nY�� EiYy e E e 3 0 g EY i •R Y6 as k� "3 z6 R �� n N N .- � x o � � a F= a 6g Eel E®ESn w a m E z w e 8 r i fez a Z 5 iE a s 2 �8 3 p I(AmH1U3M OWMA) �, it4¢ , IIIIppVIV ry L lE(Sl109Y3°f171M2TIXdSY13S J33°13lLLS E$ Uc'w1 a .wzom n aml � � , WIIIIIIIII F ,iL'BBL 3 .19,ZZ.lO S ® — g .. V .... all �m soZ" W, I I I roz ogaF Fa azm,� YwLL I° cYi�w 00:w j I maw IW maw V.N mho u sbir ' d Eeaa d'tO E(n mem } f oE` i S gei} 5I pew I� alb€P $ z l= I I u `� SQL. MKlIzz" N,, Eli ^n I ry W 7iR 1 ,Igg 4§ p•p ^ESM Ed I EY.t W LLJ I �3�3++$ Hp3E�Rg�ka$�4�C��p� qo. mmeels ® �Zy I ma7111 W52 I_ e�Na'I,II��I�II W a a 3° Z Ev gt ,E- �� fmund lo,C -uc/v'a3:aaoe aoo p °d 8 e c a .aw Memorandum Item No. 12 TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager Robert Vine, Deputy City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and action on the Final Plat of the Paris Star Addition, Block A, Lot 1& 2. Previously City Block 319, Lot 2. LCAD: 50167 and Oak Creek Addition #3 Block b Part of Lotl LCAD: 104799 1920 FM 195. DATE: March 24, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build a doctor's office. This was a non -platted City Lot and Block. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the conditions listed below in "Recommendation". BUDGET: There is no budget associated with this item. OPTIONS: Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with the following conditions: 1. The submission to and tentative approval of a Preliminary plat by the Commission shall be a condition precedent to the preparation of a Final plat. Chapter 9A, V Final Plat: a. Any conditions of approval for the Preliminary plat and master plat shall be revised before Final approval of Final plat. 2. Finished Floor Elevations shall be present for the existing building on the Final Plat. This will be a remodeled or reconstructed doctors office and the HE will be necessary to get into the record of the Final Plat. Chapter 9A, Final Plat, (8). a. Location of proposed lots, streets, alleys, easements, parks, building setback lines (both front and side streets), minimum finished floor elevations for each lot in the subdivision and other features required by the City Engineer in review of the preliminary plat, to be shown on the final plat. m a e 1 gm W m 5 � � a IL 1.16 m z Ir 99 as ®a y g aes a as LL.N� gE e JM IMI p may_, 11, Ellggg55 g 8 � §� eg o3 E��5c3_s�,•� a� sk Ago AlHUM �xa���LL�8NMMB8agp�EE�� of ig € R $i i Up IN Is�¢ I 1H HIM! i f m \ \\\ \\ �d oma, 9zd O��g^-.�Y-"9•�~�..c....'`�pg.,,.... �1�/ ` \\ r 1 Memorandum Item No. 13 ...........................- ........ TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager Robert Vine, Deputy City Manager FROM: Todd Mittge, City Engineer SUBJECT: Consideration of and, action on the Final Plat of the Henderson Place Addition, Block A, Lot 1-7. Previously City Block 98, Lot 1A. LCAD: 15470. DATE: March 24, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build single family structures. This was a non -platted City Lot and Block. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the conditions listed below in "Recommendation". BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with the following conditions: 1. The submission to and tentative approval of a Preliminary plat by the Commission shall be a condition precedent to the preparation of a Final plat. Chapter 9A, V Final Plat: a. Any conditions of approval for the Preliminary plat and master plat shall be revised before Final approval of Final plat. �9. €$EE's' egg egv jClryi .gg�tl�p�g MUM C Item No. 14 i TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager Robert Vine, Deputy City Manager FROM: Todd Mittge, City Engineer SUBJECT: Structural Design Engineering Professional Services Contract - 1st Street SE Revitalization Project — Jason Hart Engineering Texas Community Development Block Grant 2024 Downtown Revitalization / Main Street Program project. DATE: March 24, 2025 BACKGROUND: The City of Paris was awarded a Texas Community Development Block Grant in the 2024 Downtown Revitalization/Main Street Program in January of 2024. This $500,000 grant will be used for the reconstruction of 1St Street SE from Lamar Avenue to Clarksville Street. As part of our ongoing efforts to make the downtown a destination location for tourism and activities, the City, along with downtown residents and business owners, have made it a priority to pursue grant funding to convert this stretch of road from a standard street to a walkable site, allowing it to be closed to traffic when appropriate to hold community events. In May of 2024, we hired a consulting engineer, MTG Engineers to design this specialty brick paver roadway. In late 2024, it was discovered that part of the basement of an historic building on the corner of Clarksville Street and 1 st SE extended under the planned brick paver sidewalk. The City Engineer met with MTG Engineers and looked at the basement locations, and determined that a structural consultant would be necessary to design a strong roof to this basement. Based on the timeline of this project in relation to the Texas Department of Agriculture (TDA) Grant, the City Engineer contacted Jason Hart Engineering, who has done several structural designs and reports for the city in the past, and received a quotation for $12,500 to design two alternatives for this basement. (See Attached proposal for details). The City is at risk for delays to the Grant process if we cannot move forward with getting 100% design plans and construction this summer. City Staff will be requesting 50/50 cost share with the property owner for both these design costs, and additional construction costs, but need to get the design started now. STATUS OF ISSUE: Since the April 22, 2024 approval of the Design Firm, and May 13, 2024 approval of the MTG Engineers Contract for design, city staff has coordinated design of this project. With the development of structural design needed for this, city staff thinks it best to coordinate side-by-side design with Jason Hart Engineering to contribute to the MTG Design Plans, which are currently at 60% completion. We plan on going out for Bids this spring, and building the project this summer. Jason Hart Engineering fees for this design will be $12,500. BUDGET: The City was awarded $500,000 in the Texas Community Development Block Grant. The design engineering for this project will come from a combination of city funds and CDBG funds. The Additional funds for this Structural design will come from either the City Engineering Departments operating budget or reserve funds. OPTIONS: 1. Authorize the City Manager to sign a Professional Services Contract with Jason Hart Engineering for the structural design element necessary for parts of the sidewalk on 1St Street SE between Lamar Avenue and Clarksville Street. 2. Request additional information and/or deny authorization to sign the Professional Services Contract described above. RECOMMENDATION: 1. Authorize the City Manager to sign a Professional Services Contract with Jason Hart Engineering for the structural design element necessary for parts of the sidewalk on 1st Street SE between Lamar Avenue and Clarksville Street. l 1.)jjW1 YLYM MI I M February 18, 2025 Todd Mittge, P.E. City Engineer City of Paris 150 SE 1st Street Paris, Texas 75460 Proposal for Structural Engineering Services -1St Street Plaza, Paris, Texas Dear Todd: Thank you for the opportunity to submit a proposal for structural engineering design at two areas where the west sidewalk along 1st Street spans over vaults in the basement of 26 SE 1st Street. The vaults are approximately 13'-0" x 6-10" near the basement's northeast corner and 11'-8" x 7- 2" near the center of the basement's east wall. The design will include two options, shown conceptually below, for the material above the vault ---glass pavers and brick pavers ---and will provide structural framing to transfer loads to existing steel beams and concrete retaining walls. Glass pavers option Brick pavers option Todd Mittge, P.E. Proposal for Structural Engineering Services —1St Street Plaza, Paris, Texas February 18, 2025 DELIVERABLES The deliverables will consist of structural drawings with the structural specifications included as notes on the drawings. FEE The fee for the scope and services listed above is $12,500. No expenses are expected. The fee will be billed according to the following schedule: Drawings for City of Paris and MTG Engineers review $7,500 Construction Drawings $2,500 Construction Phase (billed after structures over vaults are installed) $2,500 Thank you again for this opportunity. If you have any questions about this proposal, please let me know. Sincerely, Jason Hart Engineering PLLC Texas PE Firm No. 22967 G Jason Hart, P.E. PAGE 2 OFF 2 THE STATE OF TEXAS § § Professional Services Contract COUNTY OF LAMAR § THIS CONTRACT is entered into on this th day of March, 2025, by and between the CITY OF PARIS, TEXAS, a municipal corporation located in Lamar County, Texas, (hereinafter referred to as "CITY"), acting by and through its City Manager or his designee, and Jason Hart Engineering, PLLC ("hereinafter referred to as "CONSULTANT") whose address is 15305 Dallas Parkway 12th Floor, Addison, Texas 75001. WITNESSETH: WHEREAS, CITY desires to obtain structural engineering services from CONSULTANT related to the 1St Street SE project between Lamar Avenue and Clarksville Street; and WHEREAS, CONSULTANT is a structural engineering firm qualified to provide such services and is willing to undertake the performance of such services for CITY in exchange for fees hereinafter specified; NOW, THEREFORE, THAT IN CONSIDERATION of the covenants and agreements hereinafter contained and subject to the terms and conditions hereinafter stated, the parties hereto do mutually agree as follows: I. Em Io ment of Consultant In accordance with Texas Local Government Code section 271.904(d), CONSULTANT will perform as an independent contractor all services under this Contract to the prevailing professional standards consistent with the professional level of care and skill ordinarily provided by competent members of the structural engineering profession, both public and private, currently practicing under the same or similar circumstances and professional license and as expeditiously as is prudent considering the ordinary professional skill and care of a competent structural engineer (hereinafter referred to as the "Standard of Care"). In accordance with Texas Local Government Code section 271.904(e), the Standard of Care shall be the sole standard governing CONSULTANT's performance of its professional service under this Contract. If CONSULTANT is representing that it has special expertise in one or more areas to be utilized in this Contract, then CONSULTANT agrees to perform those special expertise services to the appropriate local, regional and national professional standards. II. Scope of Services CONSULTANT shall perform such services related to the First Street SE specifically including, but not necessarily limited to, the tasks enumerated more fully in Attachment "A" hereto entitled "Scope of Work" (hereafter referred to as the "Project"). Services not set forth in Attachment A shall be additional services and should CONSULTANT perform such additional services as permitted in this Contract shall entitle CONSULTANT to payment of additional compensation. Attachment "A" is hereby incorporated herein by reference and made a part hereof as if written word for word. However, in case of conflict in the language of Attachment "A" and this Contract, the terms and conditions of this Contract shall be final and binding upon both parties hereto. III. Payment for Services Total payment for services described herein shall be a sum not to exceed Twelve Thousand and Five Hundred Dollars ($12,500.00). This total payment for services includes CONSULTANT's ordinary expenses such as salary costs, overhead, direct expenses and profit. Additional expenses, which are extraordinary in nature, shall be approved in advance by CITY in writing signed by the parties. Such extraordinary expenses may be paid as incurred and billed to the CITY pursuant to this Contract over and above the total payment amount identified in this provision. Any extraordinary expenses not approved in writing in advance by the CITY shall remain the sole responsibility of the CONSULTANT. CONSULTANT will bill CITY on a percent complete basis in accordance with Attachment "B"; provided however that this Contract shall control in the event of any conflict between the language in Attachment "B" and the language in this Contract. If additional services, trips or expenses are requested, CONSULTANT will not provide such additional services until authorized by CITY in writing to proceed. The scope of services shall be strictly limited. CITY shall not be required to pay any amount in excess of the amount identified in the preceding paragraph unless CITY shall have approved in writing in advance (prior to the performance of additional work) the payment of additional amounts. Each month CONSULTANT will submit to CITY an invoice supporting the percentage complete for which payment is sought, along with a progress report supporting the invoiced amount. Each invoice shall also state the percentage of work completed on the Project through the end of the then submitted billing period, the total of the current invoice amount and a running total balance for the Project to date. Within thirty (30) days of receipt of each such monthly invoice, CITY shall make payment in the amount shown by CONSULTANT's approved monthly statements and other documentation submitted. Such payments shall be subject to the Texas Prompt Payment Act, Texas Government Code §§ 2251.001, et seq. Nothing contained in this Contract shall require CITY to pay for any services that are not in conformance with the Standard of Care or invoices which are not submitted in compliance with the material terms of this Contract, nor shall failure to withhold payment pursuant to the provisions of this section constitute a waiver of any right, at law or in equity, which CITY may have if CONSULTANT is in default, including the right to bring legal action for damages or for specific performance of this Contract. Waiver of any default under this Contract shall not be deemed a waiver of any subsequent default. IV. Revisions of the Scope of Services, CITY reserves the right to revise or expand the scope of services after due approval by CITY and agreement by CONSULTANT as CITY may deem necessary, but in such event CITY shall pay CONSULTANT equitable compensation as agreed by CITY and CONSULTANT for such services. In any event, when CONSULTANT is directed to revise or expand the scope of services under this Section of the Contract, CONSULTANT shall provide CITY a written proposal for the entire cost involved in performing such additional services. Prior to CONSULTANT undertaking any revised or expanded services as directed by CITY under this Contract, CITY must authorize in writing the nature and scope of the services and accept the method and amount of compensation and the time involved in all phases of the Project. It is expressly understood and agreed by CONSULTANT that any compensation not specified in Paragraph III hereinabove may require approval by the City Council and is subject to the current budget year limitations. Further, CONSULTANT has no obligation to perform any services not set forth in Attachment A without the advance, written approval of CITY. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 2 of 15 V. Term and Time of Performance This Contract shall begin on the date first written above, and shall terminate when CITY has approved the Project as being final or otherwise terminates this Contract as provided herein. The CONSULTANT shall commence services upon execution of this Contract. Unless terminated, or unless the Scope of Services and Time of Performance are changed in accordance with Article XV, Changes, the CONSULTANT shall complete the Design Phases of the Scope of Services provided under Article II by April 30, 2025. Notwithstanding anything herein to the contrary, CITY acknowledges and agrees that any schedule for the provision of CONSULTANT's services may be modified or adjusted by written agreement between the parties due to review by third -party consultants, review and approval of submissions by authorities having jurisdiction over the project, changes in the scope of the project, and or delays by the CITY and/or its contractor or consultants. CONSULTANT shall have no liability for any such delays mutually agreed to by the parties. The completion schedule set forth in this Article may be subject to causes that result in delay over which neither CONSULTANT nor the CITY has any control. Notification and justification for any such delays identified by the CONSULTANT must be made in writing and approved by the CITY. The schedule of work will be extended to include any such delays pursuant to Article XV, Changes. VI. Contract Termination Provision This Contract may be terminated at any time by CITY for any cause by providing CONSULTANT thirty (30) days written notice of such termination. Upon receipt of such notice, CONSULTANT shall immediately terminate working on, placing orders or entering into contracts for supplies, assistance, facilities or materials in connection with this Contract and shall proceed to promptly cancel all existing contracts insofar as they are related to this Contract. Data and study products prepared by the CONSULTANT under this Contract shall be delivered to the CITY if requested on the condition that the CITY has fully paid CONSULTANT all sums due for such data and study products. The CITY will only be obligated to compensate the CONSULTANT in the amounts agreed herein for those services performed prior to the effective date of termination and upon the CONSULTANT's submitting a statement of actual services performed and payment requested. VII. Ownershi i of Documents All materials and documents prepared or assembled by CONSULTANT under this Contract shall become the sole property of CITY and shall be delivered to CITY without restriction on future use on the condition that CITY substantially performs its obligations under this Contract, including prompt payment of all sums due. CONSULTANT may retain in its files copies of all drawings, specifications and all other pertinent information for the services. CONSULTANT shall have no liability for changes made to any materials or other documents by others subsequent to the completion of the Contract. Further, in the event CITY uses any materials or other documents provided, prepared, or assembled by CONSULTANT without retaining CONSULTANT, such use shall be at CITY's sole risk and liability, and CITY releases CONSULTANT and its consultants from all claims and causes of action arising from such uses. VIII. Insurance Rg uirements A. Before commencing work, the CONSULTANT shall, at its own expense, procure, pay for and maintain during the term of this Contract the following insurance written by companies approved by the State of Texas and acceptable to the City of Paris. The CONSULTANT shall furnish to the City Clerk copies of the insurance policies required herein stating coverages, limits, _� ........... �_._ .... ,_ ....... .W..— _ ....... ..r.._.. . _........... e �.. Structural uct Hart ural E._ ngineering Services Contract Jason Pa 3 0 Engineering, PLLC g f 15 expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows: City of Paris 150 SE First St Paris TX 75460 1. Commercial General Liability insurance, including, but not limited to Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum combined single limits of $1,000,000 per -occurrence, $1,000,000 Products/Completed Operations Aggregate and $1,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis. 2. Workers' Compensation insurance with statutory limits; and Employers' Liability coverage with minimum limits for bodily injury: a) by accident, $100,000 each accident, b) by disease, $100,000 per employee with a per policy aggregate of $500,000. 3. Business Automobile Liability insurance covering owned, hired and non -owned vehicles, with a minimum combined bodily injury and property damage limit of $1,000,000 per occurrence. 4. Professional Liability Insurance to provide coverage against any claim which the consultant and all consultants engaged or employed by the consultant become legally obligated to pay as damages arising out of the performance of professional services caused by any negligent act, error, or omission with minimum limits of $1,000,000 per claim, $2,000,000 annual aggregate. NOTE: If the insurance is written on a claims -made form, coverage shall be continuous (by renewal or extended reporting period) for not less than thirty-six (36) months following completion of the contract and acceptance by the City of Paris. B. With reference to the foregoing required insurance, the Consultant shall endorse applicable insurance policies as follows: A waiver of subrogation in favor of City of Paris, its officials, employees, and officers shall be contained in the Workers' Compensation insurance policy. 2. The City of Paris, its officials, employees and officers shall be named as additional insureds on the Commercial General Liability policy, by using endorsement CG2026 or broader; and, the City of Paris shall be provided a defense to any and all claims and causes of action arising out of or related to this Agreement as may be provided pursuant to CONSULTANT's general liability insurance policies. In this regard, CONSULTANT shall assist CITY to obtain any defense provided by the CONSULTANT's general liability insurance policies. Nothing contained in Section XII of this Agreement shall be interpreted or applied as limiting, reducing, or eliminating any obligation or duty that CONSULTANT's insurance carrier may owe to CITY as an additional insured, pursuant to endorsement CG2026 or broader under the CONSULTANT's general liability insurance policies required by this Agreement, to provide the CITY with a defense and/or indemnify the CITY for any claim or cause of action, whether one or more, regardless of the proportionate responsibility or liability of the CONSULTANT or the CITY. Neither shall anything contained in this Section VIII be interpreted or applied as providing or otherwise entitling either CONSULTANT, CONSULTANT's insurance carrier or any other party any right or ability to recover over against CITY any amounts of money attributable to damages, Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 4 of 15 costs, expenses and/or attorneys' fees based on or arising out of a finding of comparative or proportionate responsibility or liability as against the CITY it being understood and agreed that CITY in no way intends by this Agreement to waive its sovereign immunity regarding any claim, suit or cause of action. All insurance policies shall be endorsed to the effect that City of Paris will receive at least thirty (30) days notice in advance of the cancellation effective date of any policy of insurance that is cancelled by the insurance company for any reason other than nonpayment of premium. All insurance policies shall be endorsed to the effect that City of Paris will receive at least ten (10) days notice in advance of the cancellation effective date of any policy of insurance that is cancelled by the insurance company for nonpayment of premium or by CONSULTANT for any reason. C. All insurance shall be purchased from an insurance company that meets a financial rating of A - or better as assigned by A.M. Best Company or equivalent. D. The CONSULTANT shall notify CITY in writing at least thirty (30) days prior to CONSULTANT cancelling or making any material change to any coverage(s) provided in, or through, the insurance policies required under this Section VIII. Failure by CONSULTANT to provide CITY the notice required hereunder may, in the sole discretion of CITY, be deemed a material breach of this Agreement. IX. Ri ht to Ins ect Records CONSULTANT agrees that CITY shall have access to and the right to examine any books, documents, papers and records of CONSULTANT involving transactions relating to this Contract on the condition that CITY substantially performs its obligations under this Contract, including prompt payment of all sums due. CONSULTANT agrees that CITY shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. CITY shall give CONSULTANT reasonable advance notice of intended audits. CONSULTANT further agrees to include in subcontract(s), if any, a provision that, on the condition that CITY substantially performs its obligations under this Contract, including prompt payment of all sums due, any subcontractor or architect agrees that CITY shall have access to and the right to examine any directly pertinent books, documents, papers and records of such engineer or sub -contractor involving transactions to the subcontract, and further, that CITY shall have access during normal working hours to all such architect or sub -contractor facilities and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of the paragraph. CITY shall give any such architect or sub -contractor reasonable advance notice of intended audits. X. Successors and Assigns CITY and CONSULTANT each bind themselves and their successors, executors, administrators and assigns to the other party to this contract and to the successors, executors, administrators and assigns of such other party in respect to all covenants of this Contract. Neither CITY nor CONSULTANT shall assign or transfer its interest herein without the prior written consent of the other. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 5 of 15 XI. CONSULTANT's Liability Acceptance of the final plans by the CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents or consultants for the accuracy and competency of their designs, working drawings, specifications or other documents and work; nor shall such acceptance be deemed an assumption of responsibility by CITY for any defect in the designs, working drawings, specifications or other documents and work; nor shall such acceptance be deemed an assumption of responsibility by CITY for any defect in the designs, working drawings, specifications or other documents and work prepared by said CONSULTANT, its employees, associates, agents or sub -consultants. Notwithstanding the foregoing or any term or condition to the contrary, the CONSULTANT shall be entitled to rely on and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the CITY and the CITY's employees, agents, consultants and contractors of any tier, and persons or entities under their supervision or control. XII. INDEMNIFICATION IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904(a), CONSULTANT DOES HEREBY COVENANT AND CONTRACT TO INDEMNIFY AND HOLD HARMLESS THE CITY, ITS CITY COUNCIL, OFFICERS, EMPLOYEES, AND AGENTS, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST LIABILITY FOR DAMAGE TO THE EXTENT THAT THE DAMAGE IS CAUSED BY AN ACT OF NEGLIGENCE INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER COMMITTED BY THE CONSULTANT OR THE CONSULTANT'S AGENT, ITS CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE CONSULTANT EXERCISES CONTROL. XIII. Inde endent Contractor CONSULTANT's status shall be that of an Independent Contractor and not an agent, fiduciary, servant, employee or representative of CITY in the performance of this Contract. No term or provision of or act of CONSULTANT or CITY under this Contract shall be construed as changing that status. CONSULTANT will have exclusive control of and the exclusive right to control the details of its services performed hereunder, and shall be liable for the acts and omissions of its officers, agents, employees, contractors, subcontractors and architects and the doctrine of respondeat superior shall not apply as between CITY and CONSULTANT, its officers, agents, employees, contractors, subcontractors and architects, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and CONSULTANT. CITY and CONSULTANT shall not be construed to be in any type of joint venture with respect to the scope of work set forth in this Contract. XIV. Default If at any time during the term of this Contract, CONSULTANT shall fail to commence its services in accordance with the provisions of this Contract or fail to provide its services in accordance with the Standard of Care or fail to use an adequate number or quality of personnel to perform its services as is consistent with the Standard of Care or fail to perform any of its obligations under this Contract in accordance with the Standard of Care, then CITY shall have the right, if CONSULTANT shall not cure any such default after thirty (30) days written notice thereof, to terminate this Contract. Any such act by CITY shall not be deemed a waiver of any other right or remedy of CITY. If after exercising any such remedy due to CONSULTANT's nonperformance as set forth herein, the cost to CITY to complete the services to be performed under this Contract is in excess of that part of the Contract sum which has not theretofore been paid to CONSULTANT hereunder, CONSULTANT shall be liable for and shall reimburse CITY for such excess but only to the extent caused by CONSULTANT in accordance with Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 6 of 15 Texas Local Government Code section 271.904(a). CONSULTANT'S liability under this provision shall be limited to the total dollar amount of this Contract. CITY's remedies for CONSULTANT's failure to perform its services in accordance with the Standard of Care or other material breach under this Contract (after notice and an opportunity to cure) shall be one or more of the following remedies which may be exercised separately or in combination at CITY's sole exclusive choice: (a) Reserved; (b) Re -performance of those services not in accordance with the Standard of Care at no extra charge to CITY; or, (c) Monetary damages in an amount not to exceed the greater of: (1) The amount of any applicable insurance coverage CONSULTANT is required to purchase and maintain under this Contract plus any deductible amount to be paid by CONSULTANT in conjunction with said coverage regardless of whether CONSULTANT has actually purchased and maintained said coverage; or, (2) The total dollar amount of this Contract. The terms of Sections XII entitled Indemnification, and XVII entitled Confidential Information shall survive termination of this Contract. Notwithstanding any term or condition to thh e...................,n�.,.,.e contrary, CONSULTANT shall not be liable for the acts, errors, or omissions of CITY, its agents, employees, contractors or consultants of any tier, or any person or entity under their supervision or control. IN RECOGNITION OF THE RELATIVE RISKS, REWARDS, AND BENEFITS OF THE PROJECT TO BOTH THE CITY AND CONSULTANT, THE RISKS HAVE BEEN ALLOCATED SUCH THAT THE CITY AGREES THAT, TO THE FULLEST EXTENT PERMITTED BY LAW, CONSULTANT'S TOTAL LIABILITY TO THE CITY FOR ANY AND ALL INJURIES, CLAIMS, LOSSES, EXPENSES, DAMAGES, OR CLAIM EXPENSES ARISING OUT OF THIS CONTRACT OR THE SERVICES FROM ANY CAUSE OR CAUSES, WHETHER ARISING OUT OF CONTRACT, TORT, NEGLIGENCE, WARRANTY, STRICT LIABILITY OR ANY OTHER LEGAL OR EQUITABLE THEORY, SHALL NOT EXCEED THE CONSULTANT'S AVAILABLE AMOUNT OF PROFESSIONAL LIABILITY INSURANCE. XV. Chanes CITY may, from time to time, require changes in the scope of services to be performed under this Contract. Such changes as are mutually agreed upon by and between CITY and CONSULTANT shall be incorporated by written modification to this Contract. XVI. Conflict of Interest CONSULTANT covenants and agrees that CONSULTANT and its associates and employees will have no interest, and will acquire no interest, either direct or indirect, which will conflict in any manner with the performance of the services called for under this Contract. All activities, investigations and other efforts made by CONSULTANT pursuant to this Contract will be conducted by employees, associates or subcontractors of CONSULTANT. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 7 of 15 XVII. Confidential Information CONSULTANT hereby acknowledges and agrees that its representatives may have access to or otherwise receive information during the furtherance of its obligations in accordance with this Contract, which is of a confidential, non-public or proprietary nature. CONSULTANT shall treat any such information received in full confidence and will not disclose or appropriate such Confidential Information for its own use or the use of any third party at any time during or subsequent to this Contract. As used herein, "Confidential Information" means all oral and written information received concerning City of Paris, its affiliates and subsidiaries, and all oral and written information received concerning CITY or its activities, that is of a non-public, proprietary or confidential nature including, without limitation, information pertaining to customer lists, services, methods, processes and operating procedures, together with all analyses, compilation, studies or other documents provided by CITY which contain or otherwise reflect such information. The term "Confidential Information" shall not include such materials that (a) are or become generally available to the public other than as a result of disclosure of CONSULTANT, (b) are required to be disclosed by a governmental authority or pursuant to a properly submitted request under the Texas Public Information Act or other applicable law, (c) were known to CONSULTANT prior to its receipt from the CITY, (d) becomes known (independently of disclosure by CITY) to the CONSULTANT from a source other than one having an obligation of confidentiality to CITY.. XVIII. Mailin Address All notices and communications under this CONTRACT to be mailed to CITY shall be sent to the address of CITY's agent as follows, unless and until CONSULTANT is otherwise notified: Todd Mittge, P.E. City Engineer City of Paris Post Office Box 9037 Paris, Texas 75461 Notices and communications to be mailed or delivered to CONSULTANT shall be sent to the address of CONSULTANT as follows, unless and until CITY is otherwise notified: Jason Hart, P.E. Jason Hart Engineering, PLLC 10404 Gooding Drive Dallas, TX 75229 Any notices and communications required to be given in writing by one party to the other shall be considered as having been given to the addressee on the date the notice or communication is posted, faxed or personally delivered by the sending party. XIX. Applicable Law The CONTRACT is entered into subject to the Paris City Charter and ordinances of CITY, as same may be amended from time to time, and is subject to and is to be construed, governed and enforced under all applicable State of Texas and federal laws. CONSULTANT will make any and all reports required per federal, state or local law including, but not limited to, proper reporting to the Internal Revenue Service, as required in accordance with CONSULTANT's income. Situs of this Contract is agreed to be Lamar County, Texas, for all purposes, including performance and execution. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 8 of 15 XX. Severability, If any of the terms, provisions, covenants, conditions or any other part of this Contract are for any reason held to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants, conditions or any other part of this Contract shall remain in full force and effect and shall in no way be affected, impaired or invalidated. XXI. Remedies No right or remedy granted herein or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Contract may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Contract. XXII. Entire Agreement This Contract embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporaneous agreements between the parties relating to matters herein, and except as otherwise provided herein cannot be modified without written agreement of the parties. XXIII. Non -Waiver It is further agreed that one (1) or more instances of forbearance by CITY or CONSULTANT in the exercise of its rights herein shall in no way constitute a waiver thereof. XXIV. Headings The headings of this Contract are for the convenience of reference only and shall not affect any of the terms and conditions hereof in any manner. XXV. Venue The parties to this Contract agree and covenant that this Contract will be enforceable in Paris, Texas; and that if legal action is necessary to enforce this Contract, exclusive venue will lie in Lamar County, Texas, or in the United States District Court for the Eastern District of Texas, Sherman Division. XXVI. No Third Part r Beneficiary For purposes of this Contract, including its intended operation and effect, the parties (CITY and CONSULTANT) specifically agree and contract that: (1) the Contract only affects matters/disputes between the parties to this Contract, and is in no way intended by the parties to benefit or otherwise affect any third person or entity notwithstanding the fact that such third person or entity may be in contractual relationship with CITY or CONSULTANT or both; and (2) the terms of this Contract are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either CITY or CONSULTANT. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 9 of 15 XXVII Incorporation of Provisions Rea. uired b °Law Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and this Contract shall be read and enforced as though each were included herein. If through mistake or otherwise any such provision is not inserted or is not correctly inserted, the Contract shall be amended to make such insertion on application by either party. XXVIII Equal Employment Opportunity In the performance of this Contract, the CONSULTANT will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or any other protected class. IN WITNESS WHEREOF, the parties hereto have set their hands by their representatives duly authorized on the day and year first written above. --------------------------------SIGNATURE PAGE FOLLOWS -------------------------------- Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 10 of 15 ATTEST: Janice Ellis City Clerk APPROVED AS TO FORM: STEPHANIE HARRIS City Attorney CITY OF PARIS M ROSE BEVERLY City Manager Date Signed: Jason Hart Engineering, PLLC Name: Jason Hart, P.E. Title: President Date Signed: [Remainder of page left blank intentionally.] Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 11 of 15 THE STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, in and for said County, Texas, on this day personally appeared ROSE BEVERLY, City Manager of the CITY OF PARIS, a Texas Municipal Corporation, known to me to be the person who's name is subscribed to the foregoing instrument, and acknowledged to me that he has executed the same on the City's behalf. GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE DAY OF . .... 20 Notary Public Lamar County, Texas My commission expires ,_......... THE STATE OF TEXAS § COUNTY OF This instrument was acknowledged before me on the day of , 20 , by in his capacity as 11.,1.1-1 of _ ... . _ ....�� a _ Corporation, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged that he executed the same on behalf of and as the act o GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE DAY OF ......... _ _ 20 . Notary Public .................._11.11..,...._ �..........e,___-- County, Texas My commission expires ._,._.............,m ..._............ ... Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 12 of 15 Attachment "A" SCOPE OF SERVICES February 18,2025 Todd Mittge, P.E. City Engineer City of Paris 150 SE 1st Street Paris, Texas 75460 Proposal for Structural Engineering Services —15' Street Plaza, Paris, Texas Dear Todd: Thank you for the opportunity to submit a proposal for structural engineering design at two areas where the west sidewalk along 1St Street spans over vaults in the basement of 26 SE 1st Street. The vaults are approximately 13'-0" X 6-10" near the basement's northeast comer and 11'-8" x 7- 2" near the center of the basement's east wall. The design will include two options, shown conceptually below, for the material above the vault --glass pavers and brick pavers --and will provide structural framing to transfer loads to existing steel beams and concrete retaining walls_ Glass pavers option Brick pavers option Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 13 of 15 Todd Mittge, P.E. Proposal for Structural Engineering Services - la Street Plaza, Paris, Texas February 18, 2025 DELIVERABLES The deliverables will consist of structural drawings with the structural specifications included as notes on the drawings. FEE The fee for the scope and services listed above is $12,800. No expenses are expected. The fee will be billed according to the following schedule: Drawings for City of Paris and MTG Engineers review $7,500 Construction Drawings $2,500 Construction Phase (billed after structures over vaults are installed) $2,500 Thank you again for this opportunity. If you have any questions about this proposal, please let me know. Sincerely, Jason Hart Engineering PLLC Texas PF Firm No. 22967 Jason Hart, P.E. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 14 of 15 Attachment "B" PAYMENT SCHEDULE All fees not to exceed without prior approval. For and in consideration of Basic and Special Services to be rendered by CONSULTANT, CITY agrees to pay, based on the fees indicated below, with the total fee not to exceed Twelve Thousand and Five Hundred Dollars ($12,500.00). Partial payments to CONSULTANT will be made on the basis of monthly statements rendered to and approved by the CITY; however, under no circumstances shall any monthly statement for services exceed the value of work performed at the time a statement is rendered. Payment for the services shall be due and payable within one month of submission of a statement for services. A summary of the fee is as shown below: BASIC SERVICES I. CONSULTATION AND PRIORITIZATION SERVICES (100% of Total Basic Service Fee) _ $N/A II. PRELIMINARY ENGINEERING SERVICES (N/A% of Total Basic Service Fee) _ $7,500.00 II. FINAL DESIGN SERVICES (N/A% of Total Basic Service Fee) _ $2.500.00 III. BID PHASE SERVICES (N/A% of Total Basic Service Fee) _ $N/A IV. CONSTRUCTION ADMINISTRATION (N/A% of Total Basic Service Fee) _ $2,500.00 TOTAL BASIC SERVICES FEE _ $12,500.00 SPECIAL SERVICES V. N/A = $N/A TOTAL SPECIAL SERVICES FEE _ $N/A TOTAL .SERVICES TOTAL SERVICES FEE _ $12,500.00 It is specifically understood and agreed that CONSULTANT shall not be authorized to undertake any work pursuant to this Contract which would require payment by the CITY for any charge, expense, or reimbursement above the fee as stated herein without obtaining prior written authorization from the CITY. Structural Engineering Services Contract Jason Hart Engineering, PLLC Page 15 of 15 Item No. 16 s TO: Mayor, Mayor Pro Tem, and City Council Members Robert G. Vine, Deputy City Manager and Rose Beverly, City Manager FROM: Danny Rowell, Interim Director of Utilities SUBJECT: Wastewater Treatment Plant Phase I and Phase II Improvements Projects update DATE: March 24"', 2025 BACKGROUND: City of Paris is currently progressing with the WWTP Phase I and II Improvements. STATUS OF ISSUE: Provide an update to the City Council with a presentation of the Wastewater Treatment Plant Phase I and Phase II Improvements projects. At the request of the City of Paris, this presentation is provided by Justin Rackley of Garver. BUDGET: N/A RECOMMENDATION: N/A Item No. 16 s TO: Mayor, Mayor Pro Tem, and City Council Members Robert G. Vine, Deputy City Manager and Rose Beverly, City Manager FROM: Danny Rowell, Interim Director of Utilities SUBJECT: Wastewater Treatment Plant Phase I and Phase II Improvements Projects update DATE: March 24"', 2025 BACKGROUND: City of Paris is currently progressing with the WWTP Phase I and II Improvements. STATUS OF ISSUE: Provide an update to the City Council with a presentation of the Wastewater Treatment Plant Phase I and Phase II Improvements projects. At the request of the City of Paris, this presentation is provided by Justin Rackley of Garver. BUDGET: N/A RECOMMENDATION: N/A TO: Mayor, Mayor Pro Tem, and Members of City Council Rose Beverly, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Approval of FY 2023/2024 Annual Report for TIRZ No. 1 DATE: March 24, 2025 Item No. 15 BACKGROUND: The City Council created Tax Increment Reinvestment Zone Number One (TIRZ No. 1) to benefit development in the downtown area of the city. Texas Tax Code Section 311.016 requires that the governing body of a taxing entity creating or participating in a TIRZ must file an annual report with the Texas Comptroller's office. STATUS OF ISSUE: The attached report reflects revenues in the fund as of September 30, 2024. It is my understanding that the fund has received its tax revenues for 2024/2025, but those are not reflected in this report as they were received after the end of the fiscal year. On March 13, 2025, the TIRZ Board of Directors approved the attached Annual Report and recommended that Council Approve same. Should you approve the annual report, I'll submit it to the Comptroller's Office through the online reporting portal. BUDGET: NA RECOMMENDATION: Approve a motion approving the Annual Report for FY 2023/2024 for TIRZ No. 1 and recommend same to City Council for approval and for submission to the Texas Comptroller's Office. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS TEXAS, APPROVING THE ANNUAL REPORT, FISCAL YEAR 2023/2024, FOR TAX INCREMENT REINVESTMENT ZONE NUMBER ONE AND AUTHORIZING THE CITY ATTORNEY TO. FILE SAME WITH THE TEXAS OFFICE OF THE COMPTROLLER; MAKING OTHER FINDINGS AND PROVISIONS AND DECLARING AN EFFECTIVE DATE. WHEREAS, in 2019, the City Council of the City of Paris, Texas created Tax Increment Reinvestment Zone Number One ("TIRZ No. 1"); and WHEREAS, Texas Tax Code Sec. 311.016 requires that each year the governing body of a taxing entity creating a TIRZ must file an annual report with the Texas Office of the Comptroller using its online submission portal; and WHEREAS, on March 13, 2025, the Board of Directors of TIRZ No. 1 approved the Annual Report for Fiscal Year 2023/2024 attached hereto as Exhibit A and incorporated herein by reference and recommended that the City Council approve same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Annual Report, Fiscal Year 2023/2024 for TIRZ No. 1 meets the requirements of Texas Tax Code Sec. 311.016 and is in all things herein approved for submission by the city attorney to the Texas Office of the Comptroller through its online submission portal. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 24h day of March, 2025. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Exhibit A Annual Report Fiscal Year 2023/2024 City of Paris, Texas Tax Increment Reinvestment Zone Number One Pursuant to Texas Tax Code Sec. 311.016, the City Council of the City of Paris, Texas makes this annual report for Tax Increment Reinvestment Zone No. 1 (TIRZ No. 1) for the fiscal year 2023/2024 ending September 30, 2024: 1. The amount and source of revenue in the tax increment fund established for the zone (Sec. 312.016 (a)(1)): The amount of revenue in the Fund as of September 30, 2024 was $173,972.89.The source of revenue is fifty percent (50%) of ad valorem taxes owed to the City of Paris, Texas on the incremental taxable value over and above the base value as established on January 1, 2019. 2. The amount and purpose of expenditures from the fund (Sec. 312.016 (a)(2)): There were no expenditures made from the fund in FY 2023/2024. 3. The amount of principal in interest due on outstanding bond indebtedness (Sec. 312.016(a)(3)): The Fund has issued no bonds and has no indebtedness. 4. The tax increment base and current captured appraised value retained by the zone (Sec. 312.016(a)(4)): The tax increment base retained by the Zone as of September 30, 2024 was $49,649,542.00. The current appraised value retained by the Zone as of September 30, 2024 was $77,500,830.00. 5. The captured appraised value shared by the municipality and other taxing units, the total amount of tax increments received, and any additional information necessary to demonstrate compliance with the tax increment financing plan adopted by the governing body of the municipality. As of September 30, 2024, the captured appraised value shared by the municipality and other taxing units was $77,500,830.00. The total amount of all tax increments received since January 1, 2019 is $173,972.89. No other taxing entity participates in the TIRZ. No expenditures have been made from the Fund while tax increments accumulate.. Approved by the Board of Directors of Tax Increment Financing Zone Number One for Recommendation to the City Council of the City of Paris at the Board's regular meeting on March 13, 2025 by a vote of 7 ayes to 0 nays. Item No. 17 Memorandum TO: Mayor, Mayor Pro -Tem, & City Council City Manager Rose Beverly FROM: Robert G. Vine, Deputy City Manager SUBJECT: Possible Projects to Fund with Revenue from Solar Farm Disannexation DATE: March 24, 2025 BACKGROUND: In June of 2024, the City Council approved the disannexation of some property located inside the City limits for a Solar Project and Nexus. This agreement stated Nexus agreed to pay $400,000.00 to the City in three installments. As of March 19, 2025, the City has received the first two payments, $100,000.00 and $175,000.00 with the final payment of $125,000.00, expected within 30 days of the commercial operation date estimated to be 12/31/2025. STATUS OF ISSUE: Council has expressed interest in funding a special project, or projects, with these funds received from Nexus and the Solar Project. Staff have identified several different projects and obtained cost estimates for each. These projects were selected for presentation based on staff recommendations and the value they could potentially add to an existing amenity or project. Project ..:.n...: ��..__.�.....-�.m_...m .....� _...�.�_ _........ .._ Tt4°.,;; ....�.,��._. Sports Complex Parking Lot (Soccer) Spa $ 402,200.00 AddPine.Mill Street to Mill and Overlay Project (35th ST NE to 30 St NE) ...... $ ........ 400,000.00 General Fund _ ........ �. __......_ $ 400,000.00 Shared Fuel Farm Project with Lamar County _ �...... _ ...n...... ......._ $ 400,000.00 Lake Croo.��. Crook Boat Ramp ....._ �.....�......__ $ 356,300.00 Cover 1st Street Project 0.�. _ Overage (Grant Project) $ 300,000.00 Restroom Facility at Lake Crook (Taos) � ....,� ......� ..... $ 233,063.00 Sports Complex Parkin Lot Pavillion, Pum Track, Pickleba p p ll) g ( � ..�.� .......... ���... �.. � $ ..., 207,690.00 k (Kodiak) Restroom Facility Lake Crook ..m__ .._.......... $ 149,590.0 0 Restro.. om Facility at Lake Crook (Cortez) �._..mm. _.....�.......__�... �ompactor $ 109,213.00 Vertical C Dumpster for Downtown (Dumpster, concrete pad, power, enclosure $ 55,000.00 The Council may consider these or recommend other projects and direct staff to obtain cost estimates and present that information at a future meeting for consideration. (See attached presentation for additional description and information on these projects.) BUDGET: Any projects would be funded solely with money from the disannexation of the solar farm unless approved by the City Council to add funds from the General Fund to complete a selected project or a combination of projects. RECOMMENDATION: Staff requests for direction from the Council with regard to the funding of any special projects with the $400,000.00 received from Nexus. im 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o r o o r o 0 0 0 0 0 0 0 0 « « e 0 q o 0 0 (Yi 0 0 0 (C� Lr� q o CN 0 0 0 0 0 0 r % « « n 0 0 0 0 n 0 0 r 0 # 0 n # # # # r r r CN CN e e _ _ _ _ _ _ _ _ _ _ _ _ � 2 6 0 / \ \ $ \ / \ \ § 0 m \ c / / 3 o 2< : § O \ 3 2 m e 6 / ° { = = \ \ = o 0 0 c E \ \ ° ' 0- E c \ \ G c = 2 E c m f 5 c0 __j= ƒ / E 2 ± U- = 4 ] ' § 5\?\ 0 3 ( O o 0 / m 0 0 # o = \ 0 2 \ \ c / o 3 o DL 2 0 0 / o m 2 0 0 # o = 0 0 / o z m f 2 0cz 0 # o \ m 0 \ / J \ \ g ® % > 4-j O 1 cn 4--r L O n rn 4--r cn m iii a I,LJ p �yl �Y�P nJ'I S, r;. N kap t.w.. 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U 4--j m 4--j U m H 0 0 i 4-j i Ca M V Q N Q L CL 0 c 0 D E 0 U CD N L-: CD U) Q U _ 0 t o 0 U O i U U U O co C6CO O U U - o � � co co O fn Q Cn co U � U � co a) Co > 0 -0 U U CD N L-: CD U) Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o r o o r o 0 0 0 0 0 0 0 0 « « e 0 q o 0 0 lyi 0 0 0 lc� Lr� q o CN 0 0 0 0 0 0 r % « « n 0 0 0 0 n 0 0 r 0 # 0 n # # # # r r r CN C e e _ _ _ _ _ _ _ _ _ _ _ _ � 2 6 R 2 \ \LO \ $ � � � ) % 0 2 co E ° \ k 2 . % % O 2 0 \_ / o / 2 < _ § \ E 0 0 © % E \ \ \ ' E U-\ $ 2 \ 7 2 E c 0 \ ƒ f cz 2 ± 3 k \ \ m ' \ ± § 0 0 / / m 0 k O cn ° 2 0co / 0 $ m 2 E 0 \ 0 2 \ ? 2 % E \ 2 0 0 o $ m 2 E 0 0 g 0 o o m 2 ° E 0cn 0 a 2 \ cn 2 2 \ t > Item No. 18 Memorandum TO: Mayor, Mayor Pro -Tem, & City Council City Manager Rose Beverly FROM: Robert G. Vine, Deputy City Manager SUBJECT: Dissolution of Traffic Commission DATE: March 24, 2025 BACKGROUND: On February 8, 1954, the City Council of the City of Paris adopted Resolution No. 557 which established a Traffic Commission, an advisory commission authorized to consider all problems relating to traffic or traffic problems of any kind within the City of Paris. Since that time, the Traffic Commission has met as needed to consider such problems and to recommend solutions to the City Council. STATUS OF ISSUE: In recent years, citizen interest in the Traffic Commission has waned and it has become increasingly difficult to find citizens interested in serving on this Commission. It is not uncommon for the Commission to cancel meetings for lack of quorum making it difficult to implement needed traffic improvements. Staff have not identified any requirement in Texas law which would prohibit the Commission from being dissolved. Any future traffic issues will be addressed by utilizing Staff from the Police Department and Planning and Zoning Department and brought to the members of City Council when appropriate. BUDGET: This item has no impact on the budget. RECOMMENDATION: Staff recommend passing a resolution to dissolve the Traffic Commission. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS REPEALING RESOLUTION NO. 557 ESTABLISHING A TRAFFIC COMMISSION FOR THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 8, 1954, the City Council of the City of Paris adopted Resolution No. 557 which established a Traffic Commission, an advisory commission authorized to consider any and all problems relating to traffic or traffic problems of any kind within the City of Paris; and WHEREAS, since that time, the Traffic Commission has met as needed to consider such problems and to recommend solutions to City Council; and WHEREAS, in recent years, citizen interest in the Traffic Commission has waned and it has become increasingly difficult to find citizens interested in serving thereon; and WHEREAS, it is not uncommon for the Commission to cancel meetings for want of a quorum; and WHEREAS, the difficulties in holding meetings has resulted in delays in implementing much needed traffic improvements in many instances; and and WHEREAS, as a result of all of the above, the Traffic Commission has outlived its usefulness; WHEREAS, no state law requires that the City appoint and maintain such a Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the City Council of the City of Paris, Texas finds that maintaining a Traffic Commission interferes with the prompt consideration by City Council of important traffic related issues and that dissolving said Commission is in the best interest of the City and its inhabitants. Section 3. That consequently, the City Council hereby repeals Resolution No. 557 which created the Traffic Commission in 1954 and dissolves the Traffic Commission as it presently exists. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED on this 24th day of March, 2025. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 19 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Janice Ellis, City Clerk SUBJECT: RESIDENT REQUIREMENTS FOR VARIOUS BOARD & COMMISSIONS DATE: March 24, 2025 BACKGROUND: Since at least 1954, the City has had Boards and Commissions and over time have updated the number of members, responsibilities, residency requirements and things of that nature. STATUS OF ISSUE: During board appointments last June, several City Council Members expressed a desire to open membership to Lamar County Residents. Current!y, the following) boards are open to Lamar Coun , residents: Airport Advisory Board Band Commission Paris Economic Development Corporation Tax Increment Reinvestment Zone (TIRZ) Boards that are open to Lamar Count residents Housing Authority of Paris (members may live within the City or the area that is within 5 miles of the territorial boundaries of the municipality) The following boards are open to Paris residents only: Board of Adjustment Building Board of Appeals (we have never been able to fill this board because of the requirements of specific Texas licensed trades) Building & Standards Commission Historic Preservation Commission Library Advisory Board Planning & Zoning Commission Main Street Advisory Board BUDGET: N/A RECOMMENDATION: Allow Lamar Coun residents to serve on the following boards/commissions: Historic Preservation Commission Library Advisory Board Main Street Advisory Board Item No. 20 TO: Mayor, Mayor Pro -Tem, & City Council FROM: Rose Beverly, City Manager Robert G. Vine, Deputy City Manager SUBJECT: Finance Director Appointment of Bruce Ballard, CPA City Charter Section 21 DATE: March 24, 2025 BACKGROUND: With the impending retirement of current and long-time Finance Director, Gene Anderson, the Finance Director position has been advertised for just under a year. With little to no interest, the decision was made to contract with Executive Search Firm, Baker Tilly in the early fall of 2024 to assist with the finding of applicants for this position. This has proven to be a very difficult position to fill. After narrowing the applicant list and interviewing 4 individuals, the decision was made to move forward with Bruce Ballard as the choice to fill this important position. STATUS OF ISSUE: We are pleased to present Bruce Ballard, CPA, as our new selection for Finance Director. Mr. Ballard has over 28 years' experience with the financial operations of the Tyler Independent School District and three and a half years as the County Auditor with Hunt County. He has displayed a depth of knowledge and understanding that matches the job description along with a passion for working in a governmental environment. Throughout the hiring process, he has impressed Staff with his experience, his knowledge and his character and we believe he will be a good addition to our team. Pursuant to the Paris City Charter, Section 21, "Neither the council nor any of its members shall direct the City Manager or any of his subordinates in the appointment or removal of any employee; provided, however, that the appointment of'department heads shall be subject to the approval of` the council. " Therefore, the job offer to Bruce Ballard is contingent upon the approval of the City Council. If his appointment is approved by the City Council, Mr. Ballard plans to start on April 14, 2025. Item No. 20 Memorandum BUDGET: Bruce Ballard will be given a starting salary of Grade 365, Step 11, which is $120,848.00. This is a salaried position. We believe his experience warrant a starting step higher than step 1. OPTIONS: A Resolution has been presented to you tonight to appoint the City Manager's selection of Bruce Ballard as the Finance Director. 1. Approve the resolution as presented. 2. Request edits of the resolution presented. 3. Request additional information regarding Bruce Ballard or regarding the process. RECOMMENDATION: Approve the Resolution to appoint Bruce Ballard as the Finance Director. JOB DESCRIPTION FINANCE DIRECTOR General Statement of Duties High level administrative position responsible for the direction and operations of all aspects of the Finance, Utility Billing & Collection, and Warehouse Departments. Serves as the chief financial officer of the City providing overall administrative and technical direction in the areas of accounting, purchasing, treasury, payroll, budget control, assessment, and risk management. Works under the direction of the Deputy City Manager; however, position requires extensive skills in leadership, management, communications, planning and organizing. Essential Duties and Responsibilities 1. Directs, plans, supervises, oversees, implements and organizes the financial management, operations, work flow and maintenance of the Finance Department, Utility Billing & Collection Department, and Warehouse Department. 2. Oversees all financial operations including, but not limited to, accounts receivable and payable of all city funds, the general accounting system, financial reports preparation, city depository system, treasury, budget control, payroll, city credit card program, and debt related functions such as continuing disclosure, arbitrage calculations, debt payments, and data research on new issues. 3. Serves as the City's Investment Officer, Custodian of all public funds, Debt Manager, Financial Officer of Grants, Risk Manager, and Appeals Officer for utility billing complaints. 4. Works closely with the City Management Department and Department Heads in the preparation of the City Budget, providing instruction and advice regarding fiscal policy and procedures, and prepares the final budget for approval by the City Council. 5. Working closely with the HR and Civil Service Director, oversees the City's group health insurance program including, but not limited to, health, life, disability, vision, and dental. 6. Oversees the City's general insurance program including, but not limited to, general liability, property, and workers compensation. 7. Manages various grant opportunities, through state and federal programs, overseeing application, award, project development, project completion, and reporting. 8. Collaborates with auditors, financial advisors, rate consultants, and other contractors, consultants, and professional services and holds them accountable to ensure that all projects are in compliance with Local, State and Federal Laws and Agreements. 9. Reviews outside auditor proposals and provides a recommendation to the City Council in selection of an audit firm to perform the City's annual independent audit. 10. Develops and implements goals, priorities, policies and procedures relating to Finance, Utility Billing & Collection, and Warehouse Departments. 11. Oversees the proper procurement of all department purchases pursuant to applicable City and State laws, and assists other departments, as needed, with their procurement procedures. 12. Develops realistic and fiscally sound budget requests for the Finance, Utility Billing & Collection, and Warehouse Departments based on program need and monitors budget expenditures to ensure they remain within budget allocation. 13. Directs ongoing research into new concepts, technologies and trends and recommends implementation of programs and equipment to help department achieve its objectives more efficiently. 14. Develops and maintains an efficient complaint tracking system for the department, investigating issues, and responds to citizen concerns. 15. Supervises and monitors staff performance, ensuring that they are in compliance with City policies, procedures, ordinances and resolutions. 16. Analyzes future personnel staffing needs and develops short and long-term plans to meet those needs. 17. Selects, promotes, motivates, evaluates, trains and disciplines department personnel consistent with applicable laws and the City's Personnel Policies and Procedures. 18. Serves as a board member of the Firefighters Relief and Retirement Fund. 19. Works with and attends City Council and other Board and Committee Meetings as needed. 20. Advises City Manager, Deputy City Manager and department heads on Finance, Utility Billing & Collection, and Warehouse department issues and solutions to address issues. 21. Coordinates additional and other assigned activities with other departments and outside agencies and provides highly responsible and administrative support to the City Management Department. 22. Maintains a regular and predictable work schedule. 23. Performs other duties as assigned. 1. Education and/or Experience — Bachelor's degree in accounting or related field required, Master's degree preferred. At least six (6) years of governmental accounting experience that includes management and administrative experience. Certified Public Accountant status preferred. An equivalent combination of education and experience may be considered. 2. Computer Skills — Microsoft Internet Explorer and other internet-based search engines; Microsoft Excel spreadsheet software; Microsoft Outlook; Microsoft Word processing software; Microsoft Powerpoint; and Laserfiche document storage and retrieval software. Certificates, Licenses, Registrations • Certified Public Accountant Leferred. • Valid Class "C" Texas driver's license. Knowledge, Skills and Abilities • Knowledge of Government/Financial Accounting Standards Boards (GASB/FASB), and Government Finance Officers Association (GFOA) standards, practices, policies, rules, and regulatory reporting requirements. • Knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Principles for Public Sector financial management, including payroll, treasury, grant funds, and public debt management. • Knowledge of legal, ethical, and professional rules of conduct for municipal finance officers. • Knowledge of techniques and practices for efficient and cost effective management of resources. • Knowledge of general ledger and account reconciliation standards. • Knowledge of contract procurement, administration and oversight; • Knowledge of grant writing and administration; • Ability to plan for municipal needs; • Ability to lead, direct, delegate and distribute personnel; • Knowledge of employment practices, including recruitment, selection, and evaluation of staff, • Ability to direct, coordinate and review the work of subordinate personnel; • Ability to be self -motivated and willingness to take responsibility for the actions of subordinates; • Ability to establish and maintain effective working relationships with City officials, employees, citizens, vendors and contractors; • Exceptional oral and written communication skills and ability to effectively communicate on a daily basis with administrative, elected and appointed officials and the public with courtesy, professionalism, civility and tact; • Knowledge and ability to prepare and interpret complicated reports and standards; • Knowledge of intergovernmental relations and ability to understand and work with State and Federal Regulations, Departments, and Personnel. Physical Demands • Must be able to sit for long periods of time; • Sensory demands typically require speaking, hearing touching and seeing; • Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or other office equipment; • Requires occasional bending, stooping, kneeling, reaching and pushing or pulling drawers to retrieve files; • Must have visual acuity to endure eye strain of working on a computer for extended periods of time; • Must be able to hear; Work Environment • Employee works in an office setting; • Must interact with upset citizens on occasion; RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, APPROVING BRUCE BALLARD AS THE FINANCE DIRECTOR AS RECOMMENDED BY THE CITY MANAGER IN CONFORMANCE WITH SECTION 21 OF THE CITY CHARTER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 21 of the City Charter provides that the appointment of department heads by the City Manager is subject to the approval of the City Council; and WHEREAS, the City Manager has recommended Bruce Ballard for appointment to the office of Finance Director; and, WHEREAS, the City Council desires to approve the City Manager's appointment of Bruce Ballard for the City of Paris; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved and are incorporated herein for all purposes. Section 2. That Bruce Ballard shall be and is hereby approved as the Finance Director of the City of Paris, on the recommendation of the City Manager, and as a consequence of said approval to serve as Finance Director, said approval to be in conformance with Section 21 of the City Charter, the aforesaid Bruce Ballard shall be and is hereby authorized and directed to perform any and all responsibilities and obligations incident to the office of Finance Director as set forth in Article III, Finance Administration, of said City Charter. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED on this 24th day of March, 2025, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 21 TO: Mayor, Mayor Pro -Tem & City Council Rose Beverly, City Manager FROM: Paul Strahan, Airport Manager / FBO Operator SUBJECT: Reduction of Land on Lease DATE: April 7, 2025 BACKGROUND: Carey Eatherly and Ryan Eatherly have leased 698.9 acres from the airport for livestock grazing purposes since May 15, 2012, with an annual payment of $10,483.50. STATUS OF ISSUE: With the new addition of hangars on the north side of the airport, the overall number of acres available to the be utilized for grazing has been effectively reduced by 8 5.8 5 acres. Therefore, the lease is need of amendment regarding the number of acres available along with a reduction in the annual payment. BUDGET: Per the agreement, Carey and Ryan Eatherly are owed a refund of $1,287.75 prior to May 15, 2025, and the new annual payment due on May 15, 2025, and going forward will be $9,195.75. RECOMMENDATION: Approve the reduction of acres and financial modification to the lease. Item No. 22 TO: Mayor, Mayor Pro Tem, and City Council Members Robert G. Vine, Deputy City Manager FROM: Rose Beverly, City Manager SUBJECT: Policy and Guidelines for Filming in Paris, Texas DATE: January 13, 2025 BACKGROUND: At the March 10th Council Meeting, Miss Lisa Mikitarian presented this draft document to Council. She explained that a major vehicle manufacturer is coming to film a commercial in Paris in the next couple of weeks, and that it would be beneficial to have a policy in place for this film project and future projects. The goal of this policy is to set expectations for production companies, promote communication, protect city assets, promote safety, and it allows the city to recoup staff time and resources if need be. BUDGET: N/A STATUS: Awaiting Council approval, has been cleared through legal. RECOMMENDATION: Approve the attached policy. Policy and Guidelines for Filming in Paris, TX I. Purpose II. City Control/City Manager Authority III. Permit Requirements and Fees IV. Application Fee V. Use of City Equipment and Personnel VI. Use of City -Owned Real Estate VII. Vehicles and Equipment VIII. Hours of Filming IX. Notification of Neighbors X. Certificate of Insurance XI. Damage to Public or Private Property XII. Hold Harmless Agreement Policy and Guidelines for Filming in Paris, Texas I.PURPOSE The Guidelines contained in this policy are intended to create a program for promoting economic development activity within Paris, Texas and the vicinity of the City. The following Guidelines are also intended to protect the personal and property rights of Paris,Texas residents and businesses, and to promote the public health, safety and welfare. The City Manager or Designee reserves the right to impose additional regulations in the interest of public health, safety and welfare, or if otherwise deemed appropriate by the City Manager. These Guidelines cover requests for commercial use of City -owned property (including but not limited to streets, rights-of-way, parks, and/or public buildings), commercial use of private property which may affect adjacent public or private property, and the use of City equipment and personnel in all types of motion picture production, including, but not limited to, feature films, television programs, commercials, music videos and corporate films. II. CITY CONTROL/CITY MANAGER AUTHORITY The City Manager may authorize the use of any street, right-of-way, park, or public building, equipment or personnel for commercial uses in the filming or taping of movies, television programs, commercials, or training films and related activities. In conjunction with these uses, the City Manager or designee may require that any or all of the conditions and/or remuneration herein and as specified on the application be met as a prerequisite to that use. The Applicant agrees that the City of Paris shall have exclusive authority to grant the Applicant the use of public streets, rights-of-way, parks and public buildings of the City, as well as authority to regulate the hours of production and the general location of the production. The City reserves the full and absolute right to prohibit all filming or to order cessation of filming in order to promote the public health, safety or welfare. The Applicant shall allow City departments (e.g., Police, Fire, Building) to inspect all structures, property, devices and equipment to be used in connection with the filming and taping, as deemed appropriate by the City Manager. III. PERMIT REQUIREMENTS Before filing an application for filming in Paris, the Office of the City Manager must be contacted to discuss the production's specific filming requirements and the feasibility of filming in Paris, TX. Any commercial producer who desires to undertake a commercial production in Paris is required to complete and return the attached application for filming to the Office of the City Manager, within the time frames below: • Commercials or episodic television: a minimum of five (5) business days prior to the commencement of filming or any substantial activity related to the project. • Feature films: a minimum of ten (10) business days prior to the commencement of filming or any substantial activity related to the project. IV. APPLICATON FEE An application processing fee of $75.00 should accompany each application for filming in Paris. The City Manager may waive this fee upon proof of an organization's non-profit status or for any other reason deemed appropriate by the City Manager. V. USE OF CITY EQUIPMENT AND PERSONNEL The Applicant shall pay for all costs of any Police, Fire, Public Works, or other City personnel assigned to the project (whether or not specifically requested by the production). Remuneration rates for the use of any City equipment, including police cars and fire equipment, will be established on a case-by-case basis as determined by the City Manager and Finance Director. The Applicant shall pay all costs in full within ten (10) days after receipt of an invoice for said costs. The City Manager may, at his/her discretion, require an advance deposit for all costs related City personnel and/or the use of City equipment. The City Manager, in consultation with the Chief of Police and/or Fire Chief, shall have the authority to stipulate additional fire or police requirements and level of staffing for same, at any time during a film project if it is determined to be in the best interest of public health, safety and welfare, which cost shall be borne entirely by the Applicant. Off-duty police officers and firefighters shall be paid by the production company at a rate no less than one and one-half times their hourly rate. VI. USE OF CITY -OWNED REAL ESTATE The City Manager may authorize the use of any street, right-of-way, park or public building, use of Paris, Texas name, trademark or logo and/or use of City equipment and/or personnel for commercial uses in motion picture production. In conjunction with these uses, the City Manager may require that any or all of the conditions and/or remuneration as specified herein and on the application be met as a prerequisite to that use. A security or damage deposit may be required within the discretion of the City Manager. The Applicant shall reimburse the City for inconveniences when using public property. Following is the rate schedule: ......... ...� ...............� __. _.._ .... ... .� Activit Cost8r calendar da maximum of 8 hours Total or disruptive use (regular operating hours) of a public building, $750 per day park, right-of-way, or public area Partial, non -disruptive use of aublic building, arkright-of-way, or p g, p , , g y $500 per day public area public street or ri....W.-_ ���� Total closure or obstruction of udie .a... �d p right-of-way, including $150 per block, per day parking lots and on -street parking Partial closure or obstruction of public street or right-of-way, includin $50 per block, per _ 9 p day parking lots and on -street parking m ...... . Use of City parking lots, parking areas, and City streets (for _the purpose urpose . ..$50 per block or . .�... lot, per of parking film trailers, buses, catering trucks, and other large vehicles) day The Applicant acknowledges and agrees that the City of Paris, Texas, possesses and retains exclusive authority to grant the Applicant a revocable license for the use of its name, trademark, and logo, public streets, rights-of-way, parks and buildings of the City as well as control over the hours of production and the general location of the production. The City reserves the full and absolute right to prohibit all filming or to order cessation of filming activity in order to promote the public health, safety and/or welfare. VII. VEHICLES AND EQUIPMENT The Applicant shall provide a report listing the number of vehicles and types of equipment to be used during the filming, including proposed hours of use and proposed parking locations. Such locations will need to be specifically approved by the City Manager. On -street parking or use of public parking lots is subject to City approval. The Applicant will disclose the type of heavy-duty equipment they possess which will be used during production. The use of exterior lighting, power generators, or any other noise- or light -producing equipment requires on-site approval of the City Manager or designee. VIII. HOURS OF FILMING Unless express written permission has been obtained from the City Manager in advance, and affected property owners, tenants and residents have been notified, filming will be limited to the following hours unless the City Manager gives written permission to film outside of the following hours. Monday through Friday: 7:00 a.m. to 9 p.m. Saturday, Sunday and holidays: 8:00 a.m. to 7 p.m. The applicant agrees to follow all noise ordinances/regulations of the City of Paris. IX. NOTIFICATION OF NEIGHBORS The Applicant shall provide a short written description, approved by the City Manager or Designee of the schedule for the proposed production to the owners, tenants and residents of each property in the affected neighborhood(s). The Applicant, shall make a good faith effort to notify each owner, tenant and resident of all such property, and shall submit a report noting owners, tenants and/or residents' comments, addresses and phone numbers. Based upon this community feedback, and other appropriate factors considered by the City Manager, the City Manager may grant or deny the filming application. X. CERTIFICATE OF INSURANCE The Applicant shall attach a valid certificate of insurance, issued by a company authorized to conduct business in the state of Texas, naming the City of Paris and its agents, officers, elected officials, employees and assigns, as additional insured, in an amount not less than $1,000,000 general liability, including bodily injury and property damage with a $5,000,000 umbrella; and automobile liability (if applicable) in an amount not less than $1,000,000 including bodily injury and property damage. The Applicant shall be bonded and show proof thereof. XI. DAMAGE TO PUBLIC OR PRIVATE PROPERTY The Applicant shall pay in full, within ten (10) days of receipt of an invoice, the costs of repair for any and all damage to public or private property, resulting from or in connection with, the production, and restore the property to its original condition prior to the production, or to better than original condition. rd XII. HOLD HARMLESS AGREEMENT The Applicant shall sign the following Hold Harmless Agreement holding the City harmless from any claim that may arise from their use of designated public property, right-of-way, or equipment in conjunction with the permitted use: 1 certify that I represent the firm which will be performing the filming/taping at the locations specified on the attached permit application. 1 further certify that I and my firm including all employees and volunteers will perform in accordance with the directions and specifications of The City of Paris, Texas, and that I and my firm will indemnify and hold harmless the City of Paris, Texas and its elected officials, officers, servants, employees, successors, agents, departments and assigns from any and all losses, damages, expenses, costs and/or claims of every nature and kind arising out of or in connection with the filming/taping and other related activities engaged in pursuant to this Application. I further certify that the information provided on this Application is true and correct to the best of my knowledge, and that I possess the authority to sign this and other contracts and agreements with the City of Paris, Texas on behalf of the firm. Signed: Title: Date: 5 THE CITY OF Paris, TX Application for Commercial Filming Title of project Type of production (feature film, television production, commercial, corporate, music video, etc.) Proposed Filming Locations (attach additional pages if necessary) Date(s) of preplfilming Primary Contact Name Cell phone Email Location Manager (if different from Primary Contact) Name Cell phone Email N Production Company Information Name of Production Company Address City/State/Zip Web Site Primary Contact's Name Primary Contact's Phone Primary Contact's Email Is this production already in contact with the Texas Film Commission? If yes, who is your contact at the Texas Film Commission? Name Phone Email PRODUCTION (Attach additional sheets if necessary.) 1. Production schedule and activities, including stunts, pyrotechnics, special effects, aerial photography, amplified sound or use of animals: (Give dates and times and rain dates. Hours should include set-up, holding of sets and restoration.) 2. Approximate number of persons involved with the production, including cast and crew: 3. Anticipated need of City personnel, equipment or property: 4. Public areas in which public access will be restricted during production: 5. Describe alterations to public property: 6. Number and type of production vehicles to be used and location(s) where vehicles will be parked: 7. Location where crew will be fed, if not at filming location: 8. Location where extras will be held, if not at filming location: 7 9. Please attach map of anticipated street closure(s) or other public area use. Applicant (production company representative): Date: Name Title Application approved by Paris representative: Date: The "Guidelines for Filming in Paris, Texas" apply to all motion picture production in Paris. The Office of the City Manager may require the applicant to acknowledge receipt of the Guidelines prior to approving this application. 0