03-19-2025 - SpecialMINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
March 10, 2025
The City Council of the City of Paris met for a special joint session with the Lamar County
Commissioners Court at 4:30 p.m. on Monday, March 10, 2025, at the City Council Chamber, 107
E. Kaufman, Paris, Texas.
Present: Mayor: Mihir Pankaj
Mayor Pro -Tem: Gary Savage
Council Members: Rebecca Norment and Rudy Kessel.
Lamar County Honorable Brandon Bell; Alan Skidmore; Ronnie
Commissioners' and Bass.
Court:
City Staff: Rose Beverly, City Manager; Robert Vine, Interim
City Manager; Stephanie Harris, City Attorney;
Janice Ellis, City Clerk; Gene Anderson, Finance
Director; Danny Rowell, Interim Utilities Director;
and Clyde Crews, Fire Marshal
Absent: Council Members: Shatara Moore, Mickey Ellis and Alix Putnam
Lamar County Lonnie Layton and Kevin Anderson
Commissioners:
O ening Agenda
1. Call meeting to order.
Honorable Brandon Bell called the Commissioners' Court to order at 4:36 p.m. Mayor
Pankaj called the City Council meeting to order at 4:30 p.m.
2. Citizens' forum.
No one spoke during citizens' forum.
3. Discuss a potential partnership with Lamar County for the purpose of establishing a joint
Fuel Farm.
Deputy City Manager Rob Vine said that the City Council and Commissioners' Court had
been working during the last couple of years on a project to create a shared fuel farm facility. He
presented everyone with a hand-out (see attached) detailing six talking points to discuss for the
purpose of working on an agreement.
Special Meeting
March 10, 2024
Page 2
Judge Bell inquired about the terms of agreement and whether renewal was open to both
entities. Mr. Vine answered in the affirmative and if the term was for ten years, he envisioned
them discussing it as they got closer to ten years. Commissioner Bass said he had no problem with
a ten-year term. Mayor Pankaj recommended that they have meeting every year during the time
in which the agreement was in existence.
Judge Bell referenced #3 and said they should revisit the maintenance cost after the first
year because everything will be new at first and they do not know what those costs were going to
be for the first few years. Commissioner Bass moved to #2 and said they need to decide about the
system and if they want hours vs. mileage on the pumps. With regard to #3, Council Member
Kessell said they need to specify what is included in the maintenance, such as gates, etc. City
Manager Rose Beverly said they also needed to know the lifespan of the tanks and maybe the term
should be 20 years while putting funds back for new tanks. Mayor Pankaj confirmed with
Commissioner Bass that the lifespan for a tank was 30 years. Following a lengthy discussion about
management of the fuel farm and reporting, it was decided that the County would manage it
because the property belonged to the County. Ms. Beverly and Judge Bell both expressed there
needed to be "an out clause." Ms. Harris and Ms. Rose reiterated Council Member Kessel
specifically laying out items owned by the City and items owned by the County and categories of
maintenance. Judge Bell said they need to determine insurance and what is covered. Ms. Harris
said she would work on a draft agreement and forward to the Commissioners to get their input.
She also said after receiving the draft back, she would forward to Council. Council Member
Norment emphasized that they must mee every year.
4. Adjournment.
There being no further business, Judge Bell adjourned the Commissioner's Court meeting
at 5:22 p.m., and Mayor Pankaj adjourned the City Council meeting at 5:22 p.m.
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MAYOR
Interlocal Agreement with Lamar County and City of Paris
Re: Shared Fuel Farm
Agreement Considerations:
1. Term of the agreement -the agreement shall be a 10 -year agreement with an option to auto -
renew for an additional two, 5 -year terms. (After 20 years, the agreement should be revisited
- age of fuel delivery system, tanks, etc.)
2. City shall provide an initial payment of $100,000 with three additional payments of
$100,000 (totaling $400,000). This payment is intended to cover the 50% cost share of the
construction of the fuel farm facility. This payment shall be made no later than October 31 S`.
3. The City shall pay the amount of $10,000 to Lamar County to be used for maintenance
costs associated with the fuel farm facility and/or to be used for a replacement fund solely
associated with the fuel farm facility for the future. This payment shall be made no later
than October 31St
4. The City agrees to pay monthly for fuel used in city vehicles and equipment during the
previous month and shall pay this directly to Lamar County. (We need to be careful with
how we word this as one entity cannot "sell" to another. Since this is a joint operation, it is
easier for one organization to pay for the fuel up front and we "reimburse" them for that we
have used.)
5. The City shall have access to the software associated with the fuel farm facility and the fuel
delivery system, with specific regard to the amount of fuel used by city owned vehicles
and/or equipment. The City could manage the software and provide similar information to
Lamar County. The City agrees to pay 50% of any annual extended maintenance agreement
associated with the software.
6. This agreement provided the City unabated and full access to the fuel farm facility, with the
exception of routine maintenance and/or unforeseen emergency situations causing the
facility to be unavailable.