Agenda PacketCITY COUNCIL AGENDA
Notice is hereby given that the City Council of the City of Paris shall meet in regular session
at 5:30 p.m. on Monday, April 14, 2025. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be
attending remotely, but the feed will be available for live viewing at
https:HLiaristexas.goy/ l blic. The matters to be discussed and acted upon are as follows:
Opening Agenda
1. Call meeting to order.
2. Invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
4. A. Proclamation declaring the month of April as National Child Abuse Prevention
Month.
B. Recognition of firefighters and presentation of new badges to newly promoted
officers.
C. Citizens' forum.
(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any
comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with
specific factual information. Claims against the City, Council Members, or employees, as well as individual
personal appeals are not appropriate for citizens' forum.)
If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas
Government Code regarding any item on this agenda.
Consent Agenda
Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from
the Consent Agenda and considered as a separate item.
5. Approve minutes from the meetings of March 24, 2025 and April 8, 2025 (Special).
6. Receive reports and/or minutes from the following boards and commissions:
a. Paris Economic Development Corporation (1-21-2025)
b. Paris Visitors & Convention Council (2-24-2025)
c. Board of Adjustment (3-18-2025)
7. Ratify a Professional Services Agreement with Gene Anderson for accounting services.
8. Receipt of the February 2025 & March 2025 Financial Reports.
9. Approve a Resolution Amending an Inter -Local Agreement between the City of Paris and
Hopkins County concerning the Northeast Texas Auto Theft Task Force to allow Hopkins
County Sheriffs Department to fill the position vacated by the New Boston Police
Department.
Regular Agenda
10. Conduct the first public hearing on the City's intent to disannex approximately 71.20 acres
of land forming a portion of the current Southeastern boundary of the City located along
and South of State Highway 271 South.
11. Conduct a public hearing, discuss and act on a Resolution approving the submission of an
Application for an extension of a Motor Vehicle Crime Prevention Authority (MVCPA)
Grant for continuation of the Northeast Texas Auto Theft Task Force; approving a cash
match from the City of Paris in connection with said Grant extension; authorizing the
execution of any and all documents.
12. Discuss and act on cancelling of rescheduling of the May 26 City Council meeting.
13. Discuss Neighborhood Uniformity as it relates to the 5 -In -5 Housing Program; and provide
direction to Staff.
14. Discuss a city-wide Rental Home Inspection Program; and provide direction to staff.
15. Receive update on special projects to be funded out of the $400,000.00 received from the
Solar Farm Disannexation Project.
16. Discuss the status and plans for sanitation trucks previously operated in the City's
sanitation services department.
17. Discuss and act on a Resolution approving Damon Anderson as the Cox Field Airport
Manager/Fixed Based Operator.
18. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081, and announcement of City and/or Lamar County Chamber
sponsored events in Paris.
19. Adjournment.
Certification
I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First
St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on April 11,
2025.
Janice Ellis, City Clerk
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please
contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance.
Item No. 413
TO: City Council
Rose Beverly, City Manager
FROM: Thomas McMonigle, Fire Chief
SUBJECT: Promotions of Fire Department Personnel
DATE: April 14, 2025
BACKGROUND: The Paris Fire Department has received the resignation of one Fire Captain and
the retirement of a second since December 2024. It was the task of the Human Resources / Civil
Service Director to conduct a promotional examination to fill these vacant positions. In
conjunction with this examination, we were also required to conduct a promotional examination
to fill two positions for Driver Engineer from whence the candidates for Fire Captain were selected.
STATUS OF ISSUE: There were seven candidates test for the position of Captain, and twelve
candidates for the position of Driver Engineer. From these candidates, the two top scores from
each examination are to be promoted. We are proud to present these newly promoted firefighters
to the City Council and will ask their significant others to pin their new badges onto their uniforms
to recognize their hard work and achievements. The new officers being recognized and promoted
are:
1. Captain Josey Francis
2. Captain Austin Bush
3. Driver Engineer Logan Lane
4. Driver Engineer Caleb Michael
BUDGET: No impact to budget. Presentation only.
RECOMMENDATION: Presentation only.
Item No. 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
March 24, 2025
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
March 24, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Mihir Pankaj
Mayor Pro -Tem: Gary Savage
Council Members: Mickey Ellis, Rebecca Norment, Alix Putnam, and
Rudy Kessel
City Staff. Rob Vine, Deputy City Manager; Stephanie Harris,
City Attorney; Janice Ellis, City Clerk; Gene
Anderson, Finance Director; Osei Amo-Mensah,
Director of Planning & Community Development;
M.A. Smith, Director of Public Works; Todd
Mittge, City Engineer; Danny Rowell, Interim
Utilities Director; Thomas McMonigle, Fire Chief;
Celso Arrieta, IT Manager; Paul Strahan, Airport
Manager; and Clyde Crews, Fire Marshal
Absent: Council Members: Shatara Moore
OpeningOpgpLing Agenda
1. Call meeting to order.
Mayor Pankaj called the meeting to order at 5:30 p.m.
2. Invocation.
Finance Director Gene Anderson gave the invocation.
3. United States Pledge of Allegiance & Texas Pledge of Allegiance.
City Council led the United States Pledge of Allegiance and the Texas Pledge of
Allegiance.
4. Citizens' Forum.
No one spoke during citizens' forum.
Consent Agenda
Mayor Pankaj inquired of Council Members if they wished to pull any items from the
consent agenda for discussion. There being none, a Motion to approve the consent agenda was
Regular Council Meeting
March 24, 2025
Page 2
made by Mayor Pro -Tem Savage and seconded by Council Member Putnam. Motion carried, 6
ayes — 0 nays.
5. Approve minutes from the regular & special meetings of March 10, 2025.
6. Receive reports and/or minutes from the following boards and commissions:
a. Paris Visitors & Convention Council (1-21-2025)
b. Tax Increment Reinvestment Zone Board (2-12-2025)
c. Main Street Advisory Board (2-11-2025)
d. Board of Adjustment (1-7-2025)
e. Planning & Zoning Commission (2-3-2025)
f. Building & Standards Commission (2-17-2025)
7. Receive demolition and code enforcement activity reports.
Approve RESOLUTION NO 2025-013: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING
THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
9. Accept bids and award bids for the purchase of roadway materials to the lowest
responsible bidder(s) for the twelve-month period beginning April 1, 2025; and authorize
the City Manager to execute all necessary documents.
10. Approve the Final Plat of the Shine in Paris Addition, Lot 1, PT of LCAD 17943 and
17944, located in the 2500 Block of Lamar Ave.
11. Approve the Final Plat of the Magnolia Corner Addition, Lots 6R, 7R, 8R & 9R, Block
115 Magnolia Corner Addition, located in the 400 Block of SE Stn Street.
12. Approve the Final Plat of the Paris Star Properties Addition CB 319, Lots 1 and 2, Block
A, LCAD 50167 and 104799, located in the 1900 Block of FM 195.
13. Approve the Final Plat of the Henderson Place Addition CB 98, Lots 1-7, Block A,
LCAD 15470, located at NW 7"' & Henderson Street.
14. Approve the Agreement with Jason Hart Engineering in the amount of $12,500.00 for
services related to the 1St Street SE structural sidewalk design; and authorize the City
Manager to execute all necessary documents.
15. Approve RESOLUTION NO. 2025-014: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING THE ANNUAL REPORT, FISCAL
YEAR 2023-2024, FOR TAX INCREMENT REINVESTMENT ZONE NUMBER
Regular Council Meeting
March 24, 2025
Page 3
ONE AND AUTHORIZING THE CITY ATTORNEY TO FILE SAME WITH THE
TEXAS OFFICE OF THE COMPTROLLER; MAKING OTHER FINDINGS AND
PROVISIONS AND DECLARING AN EFFECTIVE DATE.
Regular Agenda
16. Receive update on the Wastewater Treatment Plant Phase I and Phase II Improvements
Projects.
Interim Utilities Director Danny Rowell said the last project update was in August, and
Justin Rackley with Garver would be giving them the latest update.
Mr. Rackley reviewed Phase 1 and Phase 2 construction timelines. He began with Phase
1 construction progress, the pre -construction site, construction phasing, proposed site overview,
aeration basins and blower buildings, primary clarifiers, MLSS Splitter and RAS/WAS pump
station, final clarifiers, the Recycle Flow Pump Station, & Dewatering. Next, Mr. Rackley
reviewed Phase 2 construction progress beginning with the pre -construction FEB site, the
proposed FEB PS Site, FEB Electrical Building, FEB Headworks, proposed Force Main
Alignment and the Force Main. Mr. Rackley reported the expected final completion for Phase
1 was August 14, 2025, and the expected final completion for Phase 2 was April 14, 2026.
17. Discuss and possibly act on special projects to fund out of the $400,000 received from
the Solar Farm Disannexation Project and provide direction to Staff.
Deputy City Manager Rob Vine reported that in June of 2024, City Council approved the
Disannexation of property located inside the City limits for a Solar Project and Nexus. He
explained that as part of the agreement Nexus agreed to pay $400,000.00 and Council had
expressed an interest in the funds for a special project or projects. Mr. Vine presented staff
recommendations with coordinating values for consideration by the City Council.
City Council specifically discussed the fuel farm, the First Street Project, the Sports
Complex parking lot, dumpsters downtown, restrooms and boat ramps at Lake Crook, as well as
possibly using HOT Funds and partnerships with other entities. City Council also discussed
having a citizen survey on the City website and/or Council Members contacting their constituents
to get their opinions on these projects.
Mayor Pro -Tem Savage said they were elected by their constituents, and they should
make the decision. He also said he felt Council should talk to their constituents and then come
back and make a decision. Mayor Pankaj favored bringing this item back in two weeks allowing
Council time to talk to their constituents. Mr. Vine said Staff may be removing an item or two
off of the list, should they be able to find funding.
18. Discuss and act on RESOLUTION NO. 2025-015: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, REPEALING RESOLUTION NO. 557
ESTABLISHING A TRAFFIC COMMISSION FOR THE CITY; MAKING OTHER
Regular Council Meeting
March 24, 2025
Page 4
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
Deputy City Manager Rob Vine said on February 8, 1954, the City Council adopted a
resolution which established a Traffic Commission, which was advisory in nature. He also said
in recent years, citizen interest in serving on this Commission has waned and many times the
meetings had been cancelled due to lack of a quorum making it difficult to implement needed
traffic improvements. Mr. Vine reported that Staff recommended approval of this item and
reported that any future traffic issues would be addressed by utilizing Staff from the Police
Department and the Planning & Zoning Department.
A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by
Council Member Ellis. Motion carried, 6 ayes — 0 nays.
19. Discuss and act on resident requirements for various Board and Commission members.
City Clerk Janice Ellis said since at least 1954, the City had Boards and Commissions
and over time had updated the number of members, responsibilities, and residency requirements.
She also said during appointment last June, several City Council Members expressed a desire to
open membership to Lamar County Residents. Ms. Ellis reported that Staff reviewed the Boards
and Commissions and recommended that the Historic Preservation Commission, Library
Advisory Board, and Main Street Advisory Board be opened for membership from citizens living
in Lamar County.
Council Member Putnam said this was a great idea and made a Motion to allow Lamar
County residents to serve on these three boards. Council Member Norment seconded the Motion.
Motion carried, 6 ayes — 0 nays.
20. Discuss and act on RESOLUTION NO. 2025-016: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING BRUCE BALLARD AS
THE FINANCE DIRECTOR AS RECOMMENDED BY THE CITY MANAGER IN
CONFORMANCE WITH SECTION 21 OF THE CITY CHARTER; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
Mr. Vine explained this position had been advertised for just under a year and ultimately
Executive Search Firm, Baker Tilly was hired to assist the City in fall of 2024. Mr. Vine said
four applicants were interviewed and the decision was made to move forward with Bruce Ballard
and if confirmed, Mr. Ballard planned to start on April 14, 2025.
A Motion to confirm the appointment was made by Mayor Pro -Tem Savage and
seconded by Council Member Kessel. Motion carried, 6 ayes - 0 nays.
21. Discuss and act on an Amendment of a Lease Agreement for property, located at the
airport, between the City of Paris and Carey Eatherly and Ryan Eatherly, decreasing the
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
April 8, 2025
The City Council of the City of Paris met for a special session at 5:15 p.m. on Tuesday,
April 8, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Mihir Pankaj
Mayor Pro -Tem: Gary Savage
Council Members: Mickey Ellis, Rebecca Norment, Alix Putnam, and
Rudy Kessel
City Staff: Rose Beverly, City Manager; Rob Vine, Deputy
City Manager; Stephanie Harris, City Attorney;
Skylar Unger, Deputy City Clerk; and Todd
Mittge, City Engineer
Absent: Council Member Shatara Moore
Call meeting to order.
Mayor Pankaj called the meeting to order at 5:15 p.m.
2. Citizens' Forum.
No one spoke during citizens' forum.
Discuss and act on the Replat of the Townwood Estates #1 Addition, Lot 26, Block A,
LCAD 108965 at 1145 Levi Ln.
City Engineer Todd Mittge explained that the applicant requested approval of a replat to
build a residence. He said that the Planning and Zoning Commission recommended approval,
as did City Staff.
A Motion to approve this item was made by Mayor Pro -Tem Savage and seconded by
Council Member Kessel. Motion carried, 6 ayes — 0 nays.
4. Discuss and act on the Replat of the Morrell Square Addition, Lots 3A & 4A, Block A,
LCAD 18290, located in the 2800 Block of NE Loop 286.
Mr. Mittge said that the applicant requested a replat to build a restaurant on its own lot.
He also said that the Planning and Zoning Commission recommended approval, as did City Staff.
A Motion to approve this item was made by Council Member Kessel and seconded by
Council Member Putnam. Motion carried, 6 ayes — 0 nays.
Special Council Meeting
April 8, 2025
Page 2
Adjournment.
There being no further business, a Motion to adjourn was made by Mayor Pro -Tem
Savage and seconded by Council Member Ellis. Motion carried, 6 ayes - 0 nays. Mayor Pankaj
adjourned the meeting at 5:18 p.m.
MIHIR PANKAJ, MAYOR
SKYLAR UNGER, DEPUTY CITY CLERK
Regular Council Meeting
March 24, 2025
Page 5
acreage leased by 85.85 acres, issuing a refund in the amount of $1,287.75 with a new
annual payment due on May 15, 2025, in the amount of $9,195.75.
A Motion to table this item was made by Council Member Kessel and seconded by
Council Member Ellis. Motion carried, 6 ayes — 0 nays.
22. Discuss and act on a Policy and Guidelines for filming in Paris, Texas.
Mr. Vine said Lisa Mikitarian presented a draft document at the March 10 City Council
meeting. He also said she reported that a major vehicle manufacturer was coming to film a
commercial in Paris and it would be helpful to have a policy in place for the film project and
future projects.
A Motion to approve the presented policy and guidelines was made by Council Member
Ellis and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays.
23. Convene into executive session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
(1) pending or contemplated litigation and/or (2) on matters in which the duty of an
attorney to her client under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflict with this chapter, to -wit: City of Paris v. Essent PRMC
and other potential litigation.
Mayor Pankaj convened City Council into executive session at 6:30 p.m. Mayor Pankaj
and Council Member Norment recused themselves from the executive session with regard to
City of Paris v. Essent PRMC. At 6:33 p.m. Mayor Pankaj and Council Member Norment went
into executive session to hear about potential litigation from the City Attorney.
24. Reconvene into open session and possibly take action on those matters discussed in
executive session.
Mayor Pankaj reconvened City Council into open session and announced there was no
action to be taken.
25. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081, and announcement of City and/or Lamar County Chamber
sponsored events in Paris.
Mayor Pro -Tem Savage said he would like to hear at a future meeting about the plans for
the old trash trucks, their value, and whether or not the City planned to keep the trucks.
Mayor Pankaj said he would like to receive a presentation about residential rental
inspections at a future meeting.
Mayor Pankaj announced that this Wednesday, the 26th, from 9 a.m. to 11 a.m., the Paris
Police Department would host Coffee with a Cop at Elite Home Health, located at 50 North Main
Regular Council Meeting
March 24, 2025
Page 6
Street. He also announced that tickets were on sale for the annual Paris Wine Fest hosted by
Paris Main Street. Wine scheduled for Saturday, April 12. Mayor Pankaj encouraged everyone
to go to VisitParisTexas.com for the full list of the many things happening in Paris.
26. Adjournment.
There being no further business, a Motion to adjourn was made by Mayor Pro -Tem
Savage and seconded by Council Member Kessel. Motion carried, 6 ayes - 0 nays. Mayor Pankaj
adjourned the meeting at 7:00 p.m.
MIHIR PANKAJ, MAYOR
JANICE ELLIS, CITY CLERK
Item No. 6
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PARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Paris City Council Chambers
107 East Kaufman St.
Paris, Texas 75460
Tuesday, January 21, 2025
5:30 P.M.
MINUTES
Board Members Present:
Josh Bray, Chairman
Curtis Fendley, Vice Chairman
Chase Coleman, Secretary/Treasurer
Erik Roddy
Mark Homer
Stephen Terrell
Ex -Officio Members Present:
Mihir Pankaj, Mayor
Paul Allen, Lamar Co. Chamber of
Commerce
Rebecca Norment, City Council Liaison
Staff Present:
Maureen Hammond, Executive Director
Adam Cawthon, Executive Assistant
Sarah Moore, Project Coordinator
Legal Council:
Casey Gain, PEDCAttorney
Guest(s) Present:
Rose Beverly, City Manager
Call to Order
Chairman Josh Bray called the monthly board meeting of the Paris Economic Development Corporation
to order at 5:30 p.m. on Tuesday, January 21, 2025.
Invocation
Mr. Roddy gave the invocation.
Welcome and O enin Remarks
Chairman Bray opened by welcoming the new City Manager, Rose Beverly, to the City of Paris. He also
thanked the other representatives of the community for their attendance.
Citizens' Ipput
Chairman Bray invited those present to speak during the Citizens' Input.
No one came forward, and Chairman Bray closed citizens' input.
Page 1 of 4
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Discuss and Consider Approval of the December 10, 2024, Meetin Minutes
Chairman Bray presented the December 10, 2024, meeting minutes for review and discussion.
Mr. Fendley made a motion to approve the minutes as presented. Mr. Roddy seconded the motion.
Vote: 6 -ayes to 0 -nays
Discuss and Consider A�, „;aroyal of the Corrected Se tember Corrected October November no
„
December 2024 Financial Statements
Secretary and Treasurer Chase Coleman reminded the board that the financial reports ending
September 30, 2024 and October 31, 2024 did not reflect a reimbursement from the Treasury
Department on the EDA Grant account. He noted that the balance had since been corrected to show a
total of $588,033, and that there were no other changes to report.
Mr. Coleman continued his report by presenting the financial reports ending November 30, 2024. Total
assets were reported to be $9,925,264. Total liabilities were reported to be $2,087,651, leaving the
PEDC with a total net position of $7,837,613. Mr. Coleman continued with the income statement for the
month, citing the reported total revenue as $201,591. He concluded the financial report for the month
of November by presenting total expenditures and net income for the month.
Mr. Coleman opened the floor to questions regarding the November financial reports. There were no
questions.
Mr. Coleman continued his report by presenting the financial reports ending December 31, 2024. Total
assets were reported to be $10,023,210. Total liabilities were reported to be $2,071,903, leaving the
PEDC with a total net position of $7,951,307. He elaborated on the PEDC's assets, reporting total cash to
be approximately $1.9 million and total investments to be approximately $2.4 million. Total investments
to the Paris Industrial Park were reported to be approximately $5 million. He reported the PEDC's loan
to the City of Paris to total approximately $2 million and the Restricted for Industrial Incentives to total
approximately $2 million.
Mr. Coleman opened the floor to questions regarding the December balance report. There were no
questions.
Mr. Coleman continued with the income statement for the month, citing the reported total revenue as
$194,012. He concluded the financial report for the month of December by presenting total
expenditures and net income for the month. He also added that the PEDC's loan with the City of Paris
would be adjusted from an interest rate of 2.14% to 5.32% effective January 2025. Mr. Roddy asked if
the interest rate would be adjusted annually. Mr. Coleman noted that the adjustment would take place
every three years.
Mr. Coleman opened the floor to questions regarding the December financial reports. There were no
questions.
Mr. Homer made a motion to approve the financial statements as presented. Mr. Terrell seconded the
motion.
Vote: 6 -ayes to 0 -nays
Page 2 of 4
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Report and Updates by Executive Director Maureen Hammond
NW Industrial Park EDA Grant: Ms. Hammond reported that the PEDC has two outstanding
reimbursement requests for the EDA Grant of approximately $500,000. She further reported that the
grant has approximately $200,000 remaining in contingency funds and that the PEDC has contacted
multiple contractors for estimates to install fiber internet lines to the NW Industrial Park and is awaiting
a response to the requests.
Amazon Last Mile Facility Tour: Ms. Hammond reported that the PEDC was invited to tour the Amazon
Last Mile Facility on January 16, 2025. She reported that, during the tour, she was informed that the
facility currently employs 100 people internally, as well as 100 delivery drivers. She provided
commentary, noting that 200 direct jobs were more than had been anticipated and was a fantastic win
for the community of Paris.
Lionshead Specialty Tire & Wheel: Ms. Hammond reported that Lionshead received their Certificate of
Occupancy in December 2024 and are in compliance with their performance agreement. She reported
that the National Property Development Manager, Joe Tinervia, informed her that the facility is
currently running production, with a staff of 12 employees and are serving two customers at this time.
She noted that Mr. Tinervia offered to give the PEDC a tour of the facility during his next visit. She
further noted that Lionshead plans to hold a Grand Opening ceremony, and that a date will be provided
in the coming months.
TxDOT: Ms. Hammond reported that TxDOT intends to open their new district headquarters during
Summer 2025 and has requested that the PEDC assist with planning a Grand Opening ceremony. She
added that the Director of Transportation Planning and Development, Dan Perry, would be giving the
Board a brief presentation, during either February or March, that would include current and future
TxDOT projects.
Ms. Hammond opened the floor to questions regarding her report. There were no questions.
Convene into Executive Session:
Pursuant to Section 551.087 of the Texas Government Code to
1) discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have to
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or
2) to deliberate the offer of a financial or another incentive to a business prospect described
by Subdivision (1), to wit:
a) Project Blue Fire
b) Project Fancy Dirt
Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate the
purchase, exchange, lease, or value of real property.
Page 3 of 4
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III. Pursuant to Section 551.071 of the Texas Government code, Consultation with Attorney, to
receive legal advice from Board's Attorney about (1) pending or contemplated litigation
and/or (2) on matters in which the duty of an attorney to his client under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with this
chapter.
Chairman Bray convened the Board into Executive Session at 5:40 p.m.
Reconvene into Open Session and Consider Action on Item s Discussed in the Executive Session
Chairman Bray reconvened the Board into an Open Session at 6:15 p.m.
Mr. Fendley made a motion to approve amending the performance agreement with Project Yellowstone
as discussed in Executive Session and to authorize Chairman Bray to execute said document
amendment. Mr. Coleman seconded the motion.
Vote: 6 -ayes to 0 -nays
Discuss Future A ends Items
Chairman Bray opened the floor to discuss future agenda items. No items were brought forward for
discussion.
Closin Remarks
None
Adjourn
Mr. Homer made a motion to adjourn the meeting. Mr. Coleman seconded the motion.
Vote: 6 -ayes to 0 -nays
Chairman Bray declared the meeting adjourned.
The meeting was adjourned at 6:16 p.m.
Respectfully submitted,
Adam Cawthon
Executive Assistant
Paris Economic Development Corporation
Page 4 of 4
MINUTES OF THE PARIS VISITORS AND CONVENTION COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
February 24, 2025
The Paris Visitors and Convention Council of the City of Paris met for a regular session at
4:00 p.m. on February 24, 2025, at the Lamar County Chamber of Commerce board room, 8 West
Plaza, Paris, TX.
Present: Board Members: Brandon Kellum, Monica Clement, Chadlee Johnston, Bradley
Hilliard, Bud Mistry, Cody Head, Chase Coleman, Eric Guillot, Thomas McMonigle, Lindsey
Bounds, and Anwar Scott.
City Representatives: None.
Absent: Board Members: Brittany Miller, Misty Halcomb and Sherrie Holbert.
1. Call meeting to order.
Chadlee Johnston called the meeting to order at 4:00p.m.
2. Citizens' Forum. No one present.
3. Approve minutes from the meeting of January 2025. A motion to approve was made by
Eric Guillot, seconded by Brad Hilliard. Motion carred. 11 ayes, 0 nays.
4. Receive financial report of January 2025, by Chase Coleman. A motion to approve was
made by Chase Coleman, seconded by Thomas McMonigle. Motion carried. 11 ayes. 0
nays.
5. Discuss and act on funding request for Paris Texas Winefest, April 121h. Based on the
scoring criteria a motion to approve $1650 was made by Eric Guillot, seconded by Cody
Head, with Thomas McMonigle abstaining. Motion carried. 11 ayes. O nays.
6. Discuss and act on funding request from Texas Cup Powerlifting, April 261h. Based on the
scoring criteria a motion to approve $1700 was made by Thomas McMonigle, seconded by
Bud Mistry. Motion carried. 11 ayes. 0 nays.
7. Discuss and act on funding request from Slade Baker Memorial Crawfish Cookoff, May
3rd. Based on the scoring criteria a motion to approve $1750 was made by Cody Head,
seconded by Eric Guillot. Motion carried. 11 ayes. 0 nays.
Discuss and act on funding request from Uncle Jesse Fishing Tournament, May 3rd. Based
on the scoring criteria a motion to approve $2000 was made by Thomas McMonigle,
seconded by Cody Head. Motion carried. 11 ayes. 0 nays. This event will become a line
item in the VCC budget in the future.
Paris Visitors and Convention Council Meeting
February 24, 205
Page 2
9. Discuss and act on funding request from Eiffel in Love with Quilts Quilt Show, May 9 —
10. Based on the scoring criteria a motion to approve $2450 was made by Chase Coleman,
seconded by Bud Mistry. Motion carried. 11 ayes. 0 nays
10. Paul Allen stated that TMBRA was a success with 200 riders. He also stated that we are
looking into the cost of a downtown Kiosk for visitors.
11. Adjournment.
There being no further business, A Motion to adjourn was made by Board Member Brad
Hilliard, seconded by Board Member Thomas McMonigle. Motion carried,, 10 ayes — 0_
nays. Chadlee Johnston, Chair adjourned the meeting at 4:34 p.m.
Chadlee Johnston, VCC Chairman
Board of Adjustment Meeting
March 18, 2025
Page Z
MINUTES OF THE BOARD OF ADJUSTMENT MEETING
OF THE CITY OF PARIS, TEXAS
MARCH 18, 2025
The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on March
18, 2025, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufman St.
Present: Board Members: David Hamilton, William Sanders, Ben Vaughan, Richard
Thompson and Harley Draven.
City Representative: Stephanie Harris and Osei Arno-Mensah.
Absent: None
1. The Board ofAdjustment meeting was called to order by Chairman David Hamilton, at
12: 00 p. m.
2. Approval of minutes from previous meeting. (January 7, 2025)
Motion was made by Ben Vaughan, seconded by Harley Draven to approve minutes for
the January 7, 2025 meeting. Motion carried 5 ayes — 0 nays.
3. Public hearing to consider and take action on the petition of Bradon Oram of MBJ
Investments, on behalf of Naseem Ahmed, regarding an 8' variance to Build Line that
fronts Carson Lane as indicated on the plat on Lots 14-19, Block A, of the Johnson moods
Estates, being located at 2905 Clarksville Street.
David Hamilton opened the public hearing.
Director of Planning and Zoning, Osei Amo-Mensah presented case to board.
Bradon Oram, applicant, clarified that the need for the variance is to clear up the
information needed for the title to complete the purchase. The building is existing, and no
changes are proposed.
No one else spoke in favor or opposition of the request.
Public hearing was declared closed.
Motion was made by Ben Vaughan, seconded by Richard Thompson to approve the 8'
variance to the 30' Build Line the fronts Carson Lane as indicated on the Plat based on the
following findings. Motion carried 5 ayes - 0 nays.
FINDINGS:
Board of Adjustment Meeting
March 18, 2025
Page 2
1. The was an omission to the variance application process during the reconstruction of the
apartment building. (Fire rebuild).
2. The lot is plated.
3. The request for variance is in harmony with the general purposes and intent of area
regulations for multi -family buildings in residential and apartment districts contained in
the Zoning Ordinance 1710 Subsection 13-101. (c) and will protect the character of the
immediate vicinity of the area.
4. Irrespectively, there are no special or unique condition(s) of restricted area, shape,
topography, or physical features that exist on the subject parcel of land that cause unusual
and practical difficulty or unnecessary hardship in compliance with the provisions sought
here to be varied.
5. The hardship sought to be avoided is not the result of (a) the applicant's own actions (self-
imposed or self-created) and may cause (b) economic or financial "hardship." to the
applicant, if the application is denied.
6. The provision of the ordinance regulation that is sought to be varied, may deprive the
applicant of reasonable rights to use property that are commonly enjoyed by other
residential properties in the MF -1 Residential Zoning District which are required to comply
with these same ordinance provisions.
4. Adjournment.
APPROVED THE 1ST DAY OF APRIL, 2025.
� Ch iitperson
Item No. 7
TO: Mayor, Mayor Pro -Tem & City Council
FROM: Rose Beverly, City Manager
SUBJECT: RATIFY A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
CITY OF PARIS AND GENE ANDERSON
DATE: April 14, 2025
BACKGROUND: Long time Finance Director Gene Anderson retired on March 31, 2025. City
staff interviewed four applicants for this position and on March 26, 2025, City Council confirmed
the recommended appointment of Bruce Ballard.
STATUS OF ISSUE: Mr. Ballard will not be in Paris until April 14, 2025 It was necessary to
promptly engage the services of Consultant Gene Anderson as the Interim Finance Director,
through April 14, 2025. In addition, the City will need the services of Mr. Anderson at various
times within the next year due to his financial knowledge and history of the City, and especially
for assistance with the completion of the 23-24 audit.
BUDGET: An Assistant Finance Director position is funded in the 24-25 budget, and has not been
filled. We hope that this savings will help to cover expenses for professional consultant Gene
Anderson, and Ken Nickel.
RECOMMENDATION: A Motion to ratify the professional services agreement between the City
of Paris and Gene Anderson.
PROFESSIONAL SERVICES AGREEMENT
Between the City of Paris, and Gene Anderson
I. PARTIES: This Independent Contractor Agreement ("Agreement") is entered into by and
between Gene Anderson (the "Contractor") and City of Paris, Texas, a municipal
corporation located in Lamar County, Texas (the "City').
II. ENGAGEMENT: Beginning on April 1, 2025 ("Commencement Date") until this
Agreement is terminated as provided for herein, Contractor will provide to City certain
accounting services, including but not limited to acting as Interim Finance Director, as
requested by City and agreed to by Contractor. Contractor will act as Interim Finance
Director from the Commencement date through April 14, 2025.
III. CONSIDERATION: For the Services rendered by the Contractor under this Agreement, the
Contractor will be paid an hourly fee of $75.00 (SEVENTY-FIVE AND NO/100
DOLLARS). Contractor will submit monthly invoices to the City outlining the Services
rendered. The City will pay Contractor within thirty (30) days following receipt of an invoice.
The fee referenced in this Article III shall cover any and all expenses incurred by Contractor
in the performance of the Services hereunder such that no other expenses shall be reimbursed
by the City unless agreed to in writing by the City.
IV. INDEPENDENT CONTRACTOR: The Contractor acknowledges that he will operate in
an independent capacity from the City and will receive an IRS Form 1099 for any payments
made to the Contractor. Contractor will at all times be an independent contractor of City and
nothing contained herein shall be construed to create the relationship of employer and
employee between City and Contractor. Contractor acknowledges he will be responsible for
all taxes associated with the payments made by City to Contractor.
V. NO OTHER AGREEMENTS: This Agreement supersedes all other agreements, either oral
or written, between the parties to this Agreement and may not be modified or altered except
by an agreement in writing.
VI. GOVERNING LAW: This Agreement is governed by the law of the State of Texas and
venue for any matter arising out of this Agreement shall be in Lamar County, Texas.
VII. TERM: The term of this Agreement shall be one (1) year following the Commencement
Date. Notwithstanding the foregoing to the contrary, either party may terminate this
Agreement at any time for any or no reason by giving the other party thirty (30) days advance
written notice. Notice shall be deemed effective when deposited with the US Postal Service
for delivery to the addresses set forth in Paragraph XII herein.
VIII. HOLD HARMLESS AND INDEMNIFICATION: Contractor shall be responsible for
his own medical, liability, workers compensation and related insurance and shall
assume any risk incidental to the entry of Contractor upon City's premises. Contractor
shall indemnify, release and hold City harmless of any and all claims Contractor might
have against the City as a result of personal injuries sustained during the term of this
Agreement. Contractor shall indemnify, release and hold City harmless for any claims
of any sort, including but not limited to claims resulting from personal injuries or
property damage, by any person or business entity occasioned by Contractor's negligent
or willful acts or omissions.
IX. MANDATORY ANTI -DISCRIMINATION AND OTHER PROVISIONS: Consultant
acknowledges this Agreement may be terminated and payment withheld if this certification is
inaccurate. Pursuant to Section 2271.002 of the Texas Government Code, Consultant certifies
that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not
boycott Israel and will not boycott Israel during the term of the Agreement. Consultant
acknowledges this Agreement may be terminated and payment withheld if this certification is
inaccurate. Pursuant to SB 13, 87th Texas Legislature, Consultant certifies that either (i) it
meets an exemption criterion under SB 13, 87' Texas Legislature; or (ii) it does not boycott
energy companies, as defined in Section I of SB 13, 871 Texas Legislature, and will not
boycott energy companies during the term of the Agreement. Consultant acknowledges this
Agreement may be terminated and payment withheld if this certification is inaccurate.
Pursuant to SB 19, 871 Texas Legislature, Consultant certifies that either (i) it meets an
exemption criterion under SB 19, 871 Texas Legislature, or (ii) it does not discriminate
against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87"'
Texas Legislature, and will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement. Consultant acknowledges this Agreement may
be terminated and payment withheld if this certification is inaccurate. Pursuant to Subchapter
F, Chapter 2252, Texas Government Code, Consultant certifies that Consultant is not engaged
in business with Iran, Sudan, or a foreign terrorist organization. Consultant acknowledges this
Agreement may be terminated and payment withheld if this certification is inaccurate.
XII. NOTICES: Any notice required herein shall be to the other party at the following addresses:
CITY OF PARIS:
City of Paris
c/o City Manager
P.O. Box 9037
Paris, Texas 75461
GENE ANDERSON:
Gene Anderson
CITY:
City of Paris
B y:
Rose Beverly, City Mani x
THE STATE OF TEXAS
COUNTY OF LAMAR
CONTRACTOR:
Gene Anderson
Gene Anderson
BEFORE ME, the undersigned authority, in and for said County, Texas, on this day personally appeared
Rose Beverly, City Manager of the CITY OF PARIS, a Texas Municipal Corporation, known to me to be
the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he has
executed the same on the City's behalf.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS THE
DAY OF 2025.
. . . . . . . . Notary Public Lamar CountN,, Texas
DENENEJOHNSON
My commission expires kz %D 8�'
11 ------- . ......
"JOMY Pubk, state of �exas
E Ccanm 11::Xr)'�res 0316 2027
Nowy 0 EM 03 62�6
Item No. 8
J ,
v
TO: Mayor; Mayor Pro -Tem, and City Council
Rose Beverly, City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: FEBRUARY 2025 FINANCIAL REPORT
DATE: April 14, 2025
BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit
to the City Council through the City Manager a monthly statement of receipts and disbursements.
STATUS OF ISSUE: This report updates the City Council on the City's financial activities through
the month stated in the subject line.
BUDGET: Not affected by this report.
RECOMMENDATION: Motion to receive the monthly financial report.
City of Paris
February 2025 Financial Report Comments
Net to Date Comparison of Revenues:
1.; The operations and.maintenance property tax and related collections reported are 2.80%,more than
-what was reported in 2024 ($220,484). Current tax collections this year are 93.38Wof the tax levy
vs. 94.05% last year.
2. Sales taxes are up 2.26% from last year ($105,172).
3. Hotel occupancy taxes are up 41.21% compared to last year ($192,350).
4. Franchise fees are down 5.93% compared to last year ($79,679). This decrease was spread out
among several franchises: Atmos, Oncor, Suddenlink, and the solid waste street use fee.
5. Permit fees are down 52.70% from last year ($208,337). Building permit fees for new construction
were unusually high last year.
6. Municipal Court fines and related fees are up 1.10% compared to last year ($1,056).
7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed
beverage tax, and other minor revenues. This revenue is up 9.74% ($38,222).
8. Sanitation fees are up 787.32% ($534,468). This large increase is due to the closing of the Sanitation
Fund and redirecting the funding to pay for CARDS services and other sanitation efforts in the
general fund.
9. EMS fees are up 37.89% compared to last year ($632,911). Our 3rd party collection agency had issues
in the first quarter of last year. Collections were well below what they should have been. The
company addressed the issue and collections have picked up.
10. Lamar County EMS contributions are up 5.94% ($11,036) compared to last year.
11. Interest revenues are down 25.08% ($115,553). Interest rates have dropped somewhat from their
peak, but the timing of interest payments also impacts this revenue.
12. W&S Admin Fees are up 8.33% ($41,666). This increase was expected and allowed for in the budget.
13. Total General Fund revenues are up 7.60% compared to last year ($1,373,797). The larger increases
were in Sanitation fee, EMS Fees, property taxes, and sales taxes. General Fund revenues equal
57.26% of the budget with the City being 41.66% through the budget year.
14. Total General Fund expenditures are up 14.20% ($1,619,301) compared to last year. General Fund
expenditures to date equal 36.33% of budget with the City being 41.66% through the budget year.
15. Sewer revenue was down 2.17% ($99,533).
16. Water revenue was down 2.88% ($105,290).
17. Other revenue sources are down 19.86% ($77,096).
18. Total Water & Sewer revenues, ignoring transfers and adjustments, are 3.27% below last year
($281,919) and represent 37.59% of the total budget. The City is 41.66% through the budget year.
19. Total Water & Sewer expenses are 5.30% above last year ($268,824) at this point and represent
24.14% of the total budget (43.37% adjusted for debt payments.) while the City is 41.66% through
the budget year.
20. The Airport Fund revenues are up 10.63% ($38,492) compared to last year. Expenditures are up
6.14%.($24,810) compared to last year. This leaves the airport with a $28,233 operating deficit after
five months of operation and a $9,144 cash deficit,
Departmental. Expenditure Summary:
At this point the City is five months or 41.66% through the budget year. It is important to remember that
expenditures do not occur equally throughout the year. For example, capital expenditures and
association memberships are one-time expenditures that if made early in the fiscal year can produce a
distorted expenditure percentage. Within the General, Water & Sewer, and Airport Funds there were
seven departments whose expenditures were over 41.66%.
1. City Council -47.30%. The overage amounts to $11,307 and was due to the City Manager
search and the annual insurance payment.
2. Fire Department -42.47%. The overage amounts to $49,877 and was due to minor apparatus,
air packs, annual insurance payment, travel expenses, contract services, building
maintenance, vehicle maintenance, medical expenses, and the fire truck lease payment.
3. Public Works -45.40%. The overage amounts to $9,854 and was due to insurance expense,
office supplies, and phone expenses.
4. Traffic & Public Lighting -42.97%. The overage amounts to $7,041 and was due to the
construction of bus stops.
5. Library -45.57%. The overage amounts to $34,846 and was caused by insurance expenses,
building maintenance, and the upgrade to children's area.
6. Water Billing -41.69%. The overage amounts to $1,107 and was due to software payments,
annual insurance payment, and audit expenses.
7. Water Distribution -43.53%. The overage amounts to $38,148 and was due to fuel expenses,
the annual insurance payment, water line maintenance, street repairs, and fire hydrants &
valves for the distribution system.
General comments to the City Council:
1. Over 99% of all the City operational activity takes place in the General Fund, the Water & Sewer
Fund, and the Airport. Fund. The other funds are special purpose funds with limited activity and
usually with legal restrictions on what their money can be spent on. For that reason, I normally
only comment on the activity of the General Fund, Water & Sewer Fund, and Airport Fund.
However, if circumstances merited it, I would make comment on activity in one of the other
funds.
2. 1 attempt to anticipate questions you might have about the report and comment on those
points. After you receive your packet and review the monthly report, if you have questions
about the report, please let me know before the Council meeting, if possible, in case I must
research the answer to your question. That does not prevent you from asking the question at
the meeting if you wish to make a point, but it does help prevent questions coming up that I
can't answer on the spot and possibly delay the Council in making a decision.
City of Paris
General Fund Recap
February2025
Revenues Current Year To Date
Revenue PriorYearTo Date
Net To Date
FY 2025
FY 2024
Taxes Collected
$
8,077,965.29
$
7,857,481.26
$
220,484.03
Sales Tax
$
4,745,586.43
$
4,640,413.62
$
105,172.81
HoteUMotel Tax
$
659,060.60
$
466,710.58
$
192,350.02
Franchise Fees
$
1,263,761.07
$
1,343,440.35
$
(79,679.28)
Permits
$
186,947.54
$
395,285.42
$
(208,337.88)
Court Fees
$
96,815.13
$
95,759.12
$
1,056.01
Sanitation
$
602,352.67
$
67,884.50
$
534,468.17
EMS Fees
$
2,303,158.11
$
1,670,246.34
$
632,911.77
Lamar County EMS
$
196,656.44
$
185,620.00
$
11,036.44
Interest
$
345,056.47
$
460,610.39
$
(115,553.92)
W&S Adm. Fee
$
541,666.65
$
500,000.00
$
41,666.65
Other Revenue
$
430,415.43
$
392,193.06
$
38,222.37
Total Revenues
$
19,449,441.83
$
18,075,644.64
$
1,373,797.19
Total Expenses
$
13,018,886.12
$
11,399,584.36
$
1,619,301.76
Net To Date
$
6,430,555.71
$
6,676,060.28
$
(245,504.57)
City of Paris
General Fund
Department Expenditures -February 2025
Current Month Actual
Prior Year Month Actual
Current Year to Date
Prior Year to Date
Current Year Budget
Prior Year Budget
February 2025
February 2024
FY2025
FY2024
FY2025
FY2024
Department
10 -City Council
12,610.03
$ 26,514.10
$ 94,835.57
$ 86,876.04
$ 200,500.00
$ 775,925.00
Department
12 -City Manager
ri
65,043.81
$ 60,162.48
$ 241,796.01
$ 298,480.21
$ 860,494.00
$ 794,058.00
Department
13 -City Attorney
$
23,142.94
$ 31,609.53
$ 131,736.44
$ 163,384.67
$ 410,911.00
$ 418,188.00
Department
14 -Municipal Court
$
23,195.16
$ 21,258.99
$ 113,561.13
$ 104,571.23
$ 303,718.00
$ 273,021.00
Department
15 -City Clerk
$
16,872.45
$ 17,378.09
$ 90,990.63
$ 88,569.66
$ 237,983.00
$ 222,371.00
Department
21- Accounting & Auditing
$
38,206.19
$ 33,981.07
$ 201,562.81
$ 191,712.13
$ 676,723.00
$ 611,212.00
Department
31 -Police
$
692,062.81
$ 539,119.06
$ 3,265,092.21
$ 2,832,501.05
$ 9,379,340.00
$ 7,670,525.00
Department
32 -Fire
$
620,684.87
$ 483,014.89
$ 2,605,847.26
$ 2,359,032.63
$ 6,135,310.00
$ 5,857,337.00
Department
40 -Community Development
$
118,694.52
$ 120,547.55
$ 685,878.12
$ 552,207.20
$ 1,850,490.00
$ 1,565,684.00
Department
41 -Engineering
$
30,442.10
$ 25,244.56
$ 136,559.36
$ 118,306.68
$ 766,017.00
$ 418,884.00
Department
42 -Public Works
$
29,306.93
$ 21,209.59
$ 119,583.31
$ 99,140.96
$ -263,392.00
$ 258;963.00
Department
43 -Parks & Recreation, ROW
$
137,883.98
$ 90,909.28
$ 515,747.21
$ 541,426.82
$ 1,551,260.00
$ 1,486,701.00
Department
44 -Sanitation
$
144,035.70
$ -
$ 639,560.18
$ -
$ 1,852,793.00
$ -
Department
46 -Streets & Highways
$
87,553.31
$ 129,591.14
$ 526,942.27
$ 518,096.19
$ 1,600,511.00
$ 2,344,784.00
Department
48- Traffic & Public Lighting
$
39,311.67
$ 37,464.10
$ 229,572.57
$ 183,109.22
$ 534,160.00
$ 515,289.00
Department
49 -Garage
$s
28,183.82
$ 24,859.12
$ 141,592.03
$ 161,971.47
$ 490,023.00
$ 401,450.00
Department
54- Emergency Medical Service
$
333,586.37
$ 331,111.24
$ 2,110,955.58
$ 1,703,927.64
$ 5,445,777.00
$ 4,755,400.00
Department
62 -Paris Band
$
-
$ -
$ 54.05
$ 53.40
$ 23,050.00
$ 23,700.00
Department
64 -Library
$
74,754.12
$ 65,892.15
$ 406,072.36
$ 421,767.03
$ 891,085.00
$ 858,519.00
Department
89- General Expenses
$
71,446.01
$ 377,225.14
$ 756,067.60
$ 975,630.38
$ 2,310,332.00
$ 2,235,539.00
Department
91 -Contingency
$
4,879.42
$ (61,658.13)
$ 4,879.42
$ .
$ 50,000.00
$ 50,000.00
Department
90 -Debt
$
-
$ (1,180.25)
$ -
$ (1,180.25) $
-
$ -
$
2,591,896.21
$ 2,374,253.70
$ 13,018,886.12
$ 11,399,584.36
$ 35,833,669.00
$ 31,057,550.00
City ofParis
VVote/&Sewer Fund Recap
City of Paris
Cox Field Airport Recap
January 2025
Current Year tUDate Prior Year toDate
FY2025 FY2024 Net ToDate
Airport Revenue $ 400'285.79 $ 361,783.30 $ 38.482.49
Airport Expenses $ 42851856 $ 40370883 $ 2481093
Net ToDate $
Current Year ToDate
Prior Year 0Date
Net ToDate
FY2025
FY2024
Water Revenues
$
3'547,202.24
$
3'852'492.89
$
(105'290.65)
Sewer Revenues
$
4,478,714.51
$
4`578,247.59
$
(88.533.08)
CtharRevonuoo
$
3I096I84
$
uouuu/uu
Total Revenues
$
8'336,8/8.59
$
8,618,/98.46
$
\284919.8//
Total Expenditures
$
533152271
$
506268779
$
288'824.92
Net ToDate
$
3005355.88
$
3556,1006/
$
(550,744.79)
Debt Payments
$
4'245,877.61
$
3.978,845.00
$
288.032.61
City of Paris
Cox Field Airport Recap
January 2025
Current Year tUDate Prior Year toDate
FY2025 FY2024 Net ToDate
Airport Revenue $ 400'285.79 $ 361,783.30 $ 38.482.49
Airport Expenses $ 42851856 $ 40370883 $ 2481093
Net ToDate $
City of Paris
Water &Sewer Fund
Department Expenditures -February 2025
Current Month Actual
Prior Year Month Actual
Current Year to Date
PriorYear to Date
Current Year Budget
Prior YearBudget
February2025
February 2024
FY2025
FY2024
FY2025
FY2024
Department
80 -Warehouse
$ 10,183.73 $
10,854.90 $
53,365.77 $
52,409.67 $
138,232.00 $
123,62$.00
Department
81-W& S Billing and Collecting
$ 248,124.57 $
222,457.02 $
1,278,698.67 $
1,182,960.96 $
3,086,710.00 $
2,906,540.00
Department
82 -Water Production
$ 267,396.29 $
583,687.25 $
1,436,986.74 $
1,689,537.68 $
4,264,574.00 $
3;619,463X0
Department
83- Water Distribution
$ 217,905.66 $
112,335.68 $
887,643.33 $
619,135.82 $
2,039,113.00 $
1,785,305.00
Department
85- Sewer Maintenance
$ 160,915.75 $
84,038.37 $
337,453.86 $
333,177.34 $
1,048,316X0 $
959,441,00
Department
86- Waste WaterTreatment
$ 185,084.90 $
192,537.96 $
1,114,712.92 $
1,004,185.34 $
2,704,207X0 $
2,518,560.00
Department
87 -Lift Stations
$ 25,001.38 $
32,140.58 $
222,661.42 $
1811290.98 $
599,430.00 $
477,423.00
Department
91 -Contingency
$
178,593.00
Totals
$ 1,114,612.28 $
1,238,051.76 $
5,331,522.71 $
5,062,697.79 $
14,039,175.00 $
12,372,360.00
Debt
$ - $
$
4,245,877.61 $
3,979,845.00 $
8,039,922.00 $
8,614,940.00
1
TO: Mayor, Mayor Pro -Tem, and City Council
Rose Beverly, City Manager
FROM: Gene Anderson, Finance Director
SUBJECT: MARCH 2025 FINANCIAL REPORT
DATE: April 14, 2025
BACKGROUND: Section 69 (3) of the Paris City Charter requires the Finance Director to submit
to the City Council through the City Manager a monthly statement of receipts and disbursements.
STATUS OF ISSUE: This report updates the City Council on the City's financial activities through
the month stated in the subject line.
BUDGET: Not affected by this report.
RECOMMENDATION: Motion to receive the monthly financial report.
City of Paris
March 2025 Financial Report Comments
Net to Date Comparison of Revenues:
1. The operations and maintenance property tax and related collections reported are 3.19% more than
what was reported in 2024 ($255,235). Current tax collections this year are 94.84% of the tax levy
vs. 95.28% last year.
2. Sales taxes are up 2.33% from last year ($126,143).
3. Hotel occupancy taxes are up 38.65% compared to last year ($180,421).
4. Franchise fees are down 3.85% compared to last year ($66,535). This decrease was spread out
among several franchises: Atmos, Oncor, Suddenlink, and the solid waste street use fee.
5. Permit fees are up 4.40% from last year ($18,316).
6. Municipal Court fines and related fees are down 1.67% compared to last year ($2,067).
7. Other revenue includes leases, interest, copy fees, birth & death certificates, library fees, mixed
beverage tax, and other minor revenues. This revenue is up 16.24% ($68,849).
8. Sanitation fees are up 1065.57%% ($723,352). This large increase is due to the closing of the
Sanitation Fund and redirecting the funding to pay for CARDS services and other sanitation efforts in
the general fund.
9. EMS fees are up 32.94% compared to last year ($670,363). Our 3rd party collection agency had issues
in the first quarter of last year. Collections were well below what they should have been. The
company addressed the issue and collections have picked up.
10. Lamar County EMS contributions are up 5.77% ($12,857) compared to last year.
11. Interest revenues are down 23.48% ($122,880). Interest rates have dropped somewhat from their
peak, but the timing of interest payments also impacts this revenue.
12. W&S Admin Fees are up 8.33% ($49,999.98). This increase was expected and allowed for in the
budget.
13. Total General Fund revenues are up 9.58% compared to last year ($1,914,056). The larger increases
were in Sanitation fees, EMS fees, property taxes, and sales taxes. General Fund revenues equal
64.44% of the budget with the City being 50.00% through the budget year.
14. Total General Fund expenditures are up 16.85% ($2,283,854) compared to last year. General Fund
expenditures to date equal 44.19% of budget with the City being 50.00% through the budget year.
15. Sewer revenue was up 3.27% ($179,877).
16. Water revenue was up 0.33% ($14,360).
17. Other revenue sources are down 48.17% ($338,305). This decrease is due to a reduced amount of
sanitation billing fees remaining in the water and sewer fund which collects the fees. Those fees are
now going to the general fund to pay for third party trash pickup.
18. Total Water & Sewer revenues, ignoring transfers and adjustments, are 1.37% below last year
($144,066) and represent 46.74% of the total budget. The City is 50.00% through the budget year.
19. Total Water & Sewer expenses are 12.77% above last year ($769,780) at this point and represent
30.78% of the total budget (% adjusted for debt payments.) while the City is 50.01% through the
budget year.
.20. The Airport.Fund revenues are up 19.52% ($80,889) compared_to last year. Expenditures are up
17.32% ($81,734) compared to last year. This leaves the airport with a $58,164 operating deficit
after six months of operation and a $50,053 cash deficit.
Departmental Expenditure Summary:
At this point the City is six months or 50.00% through the budget year: It is important to remember that
expenditures do not occur equally throughout the year. For example, capital expenditures and
association memberships are one-time expenditures that if made early in the fiscal year can produce a
distorted expenditure percentage. Within the General, Water & Sewer, and Airport Funds there were
nine departments whose expenditures were over 50.00%.
1. City Council -63.81%. The overage amounts to $27,704 and was due to the City Manager
search and the annual insurance payment.
2. Fire Department -50.67%. The overage amounts to $41,516 and was due to minor apparatus,
air packs, annual insurance payment, travel expenses, contract services, building
maintenance, vehicle maintenance, medical expenses, and the fire truck lease payment.
3. Public Works -54.40%. The overage amounts to $11,592 and was due to insurance expense,
office supplies, and phone expenses.
4. Traffic & Public Lighting -50.71%. The overage amounts to $3,829 and was due to the
construction of bus stops.
5. Library -52.12%. The overage amounts to $18,899 and was caused by insurance expenses,
building maintenance, and the upgrade to children's area.
6. General Expenses -52.28%. The overage amounts to $52,669 and was due to minor
apparatus, utility expenses, building maintenance, and the Microsoft teams room.
7. Airport -51.92%. The overage amounts to $20,552 and was due to liability insurance and
RAMP grant expenses.
8. Water Billing -50.18%. The overage amounts to $5,548 and was due to software payments,
annual insurance payment, and audit expenses.
9. Water Distribution -50.61%. The overage amounts to $12,594 and was due to fuel expenses,
the annual insurance payment, water line maintenance, street repairs, and fire hydrants &
valves for the distribution system.
General comments to the City Council:
1. Over 99% of all the City operational activity takes place in the General Fund, the Water & Sewer
Fund, and the Airport Fund. The other funds are special purpose funds with limited activity and
usually with legal restrictions on what their money can be spent on. For that reason, I normally
only comment on the activity of the General Fund, Water & Sewer Fund, and Airport Fund.
However, if circumstances merited it, I would make comment on activity in one of the other
funds.
I attempt to anticipate questions you might have about the report and comment on those
points. After you receive your packet and review the monthly report, if you have questions
about the report, please let me know before the Council meeting, if possible, in case I must
research the answer to your question. That does not prevent you from asking the question at
the meeting if you wish to make a point, but it does help prevent questions coming up that i
can't answer on the spot and possibly delay the Council in making a decision.
City of Paris
General Fund Recap
March 2025
Revenues Current Year To Date
Revenue PriorYearTo Date
Net To Date
FY 2025
FY 2024
Taxes Collected
$
8,232,145.52
$
7,976,910.07
$
255,235.45
Sales Tax
$
5,518,517.28
$
5,392,373.42
$
126,143.86
HoteUMotelTax
$
647,132.11
$
466,710.58
$
180,421.53
Franchise Fees
$
1,660,934.07
$
1,727,469.46
$
(66,535.39)
Permits
$
434,209.38
$
415,893.16
$
18,316.22
Court Fees
$
121,041.49
$
123,109.44
$
(2,067.95)
Sanitation
$
791,236.81
$
67,884.50
$
723,352.31
EMS Fees
$
2,705,339.54
$
2,034,975.66
$
670,363.88
Lamar County EMS
$
235,601.36
$
222,744.00
$
12,857.36
Interest
$
400,364.74
$
523,245.17
$
(122,880.43)
W&S Adm. Fee
$
649,999.98
$
600,000.00
$
49,999.98
Other Revenue
$
492,731.84
$
423,882.06
$
68,849.78
Total Revenues
$
21,889,254.12
$
19,975,197.52
$
1,914,056.60
Total Expenses
$
15,835,793.66
$
13,551,939.26
$
2,283,854.40
Net To Date
$
6,053,460.46
$
6,423,258.26
$
(369,797.80)
City of Paris
General Fund
Department Expenditures -March 2025
Prior Year Month Actual
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$^
Current Year to Date
March 2024
Current Month Actual
11,216.41
$ 127,954.86 $
58,228.41
March 2025
Department
10 -City Council
$
33,119.29 $
Department
12 -City Manager
$
60,551.24 $
Department
13 -City Attorney
$
23,389.07 $
Department
14 -Municipal Court
$
22,180.25 $
Department
15 - City Clerk
$
14,337.84 $
Department
21- Accounting &Auditing
$
50,412.34 $
Department
31 -Police
$
646,202.37
Department
32 -Fire
$
503,324.15
Department
40- Community Development
$
170,038.63
Department
41 -Engineering
$
29,637.04
Department
42 -Public Works
$
23,705.23
Department
43- Parks & Recreation, ROW
$
90,164.73
Department
44 -Sanitation
$
137,115.92
Department
46- Streets &Highways
$
84,775.76
Department
48- Traffic & Public Lighting
$
41,337.16
Department
49 -Garage
$
30,571.48
Department
54- Emergency Medical Service
$
345,906.84
Department
62 -Paris Band
$
-
Department
64 -Library
$
58,370.04
Department
89- General Expenses
$
451,768.16
Department
91 -Contingency
$
-
Department
90 -Debt
$
-$
$
2,816,907.54
Prior Year Month Actual
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$^
Current Year to Date
March 2024
FY2025
11,216.41
$ 127,954.86 $
58,228.41
$ 302,347.25 $
21,499.44
$ 155,125.51 $
20,191.91
$ 135,741.38 $
16,563.27
$ 105,328.47 $
41,306.77
$ 251,975.15 $
512,948.76
$ 3,911,294.58 $
488,256.15
$ 3,109,171.41 $
91,758.23
$ 855,916.75 $
42,793.00
$ 166,196.40 $
26,928.21
$ 143,288.54 $
80,740.66
$ 605,911.94 $
-
$ 776,676.10 $
90,233.92
$ 611,718.03 $
38,632.38
$ 270,909.73 $
24,937.46
$ 172,163.51 $
338,537.46
$ 2,456,862.42 $
795.00
$ 54.05 $
69,437.52
$ 464,442.40 $
177,349.94
$ 1,207,835.76 $
-
$ 4,879.42 $
.................................2,152,354.90
$ 2,3.14,784.00
221,741.60
$ 15,835,793.66 $
PriorYearto Date
Current Year Budget
Prior Year Budget
FY2024
FY2025
FY2024
98,092.45
$ 200,500.00
$ 275,925.00
356,708.62
$ 860,494.00
$ 794,058.00
184,884.11
$ 410,911.00
$ 418,188.00
124,763.14
$ 303,718.00
$ 273,021.00
105,132.93
$ 237,983.00
$ 222,371.00
233,018.90
$ 676,723.00
$ 611,212.00
3,345,449.81
$ 9,379,340.00
$ 7,670,525.00
2,847,288.78
$ 6,135,310.00
$ 5,857,337.00
643,965.43
$ 1,850,490.00
$ 1,585,684.00
161,099.68
$ 766,017.00
$ 418,884.00
126,069.17
$ 263,392.00
$ 258,963.00
622,167.48
$ 1,551,260.00
$ 1,486,701.00
-
$ 1,852,793.00
$ -
608,330.11
$ 1,600,511.00
$ 2,3.14,784.00
221,741.60
$ 534,160.00
$ 515,289.00
186,908.93
$ 490,023.00
$ 401,450.00
2,042,465.10
$ 5,445,777.00
$ 4,755,400.00
848.40
$ 23,050.00
$ 23,700.00
491,204.55
$ 891,085.00
$ 858,519.00
1,152,980.32
$ 2,310,332.00
$ 2,235,539.00
-
$ 50,000.00
$ 50,000.00
(1,180.25)
$
$ _
13,551,939.26
$ 35,833,869.00
$ 31,057,550.00
City of Paris
Water & Sewer Fund Recap
March 2025
City of Paris
Cox Field Airport Recap
March 2025
Current Year to Date Prior Year to Date
FY 2025 FY 2024 Net To Date
Airport Revenue $ 495,311.38 $ 414,421.54 $ 80,889.84
Airport Expenses $ 553,475.64 $ 471,741.22 $ 81,734.42
Net To Date $ (58,164.26) $ (57,319.68) $ (844.58)
Cu rre nt Year To Date
PriorYearTo Date
Net To Date
FY2025
FY2024
Water Revenues
$
4,325,719.52
$
4,311,35,9.03
$
14,360.49
Sewer Revenues
$
5,676,446.45
$
5,496,568.46
$
179,877.99
Other Revenues
$
363,958.00
$
702,263.13
$
(338,305.13)
Total Revenues
$
10,366,123.97
$
10,510,190.62
$
(144,066.65)
Total Expenditures
$
6,796,742.21
$
6,026,961.94
$
769,780.27
Net To Date
$
3,569,381.76
$
4,483,228.68
$
(913,846.92)
Debt Payments
$
4,245,877.61
$
3,979,845.00
$
266,032.61
City of Paris
Cox Field Airport Recap
March 2025
Current Year to Date Prior Year to Date
FY 2025 FY 2024 Net To Date
Airport Revenue $ 495,311.38 $ 414,421.54 $ 80,889.84
Airport Expenses $ 553,475.64 $ 471,741.22 $ 81,734.42
Net To Date $ (58,164.26) $ (57,319.68) $ (844.58)
City or Paris
Water 8 Sewer Fund
Department Expenditures -March 2025
Debt $ - $ - $ 4,245,877.61 $ 3,979,845.00 $ 8,039,922.00 $ 8,614,940.00
Current
Month Actual Prior
Year Month Actual
Current Year to Date
Prior Year to Date
Current Year Budget
PriorYear Budget
Mar02025
March 2024
Fr2025
FY2024
FY2025
Ft2024
Department
80 -Warehouse
$
9,930.51 $
9,629.60 $
63,296.28 $
62,039.27 $
138,232.00 $
123,828.00
Department
81- W B S Billing and Collecting $
260,205.09 $
228,558.41 $
1,538,903.76 $
1,411,519.37 $
3,066,710.00 $
2,908,540.00
Department
82- Water Production
$
762,148.04 $
367,415.65 $
2,199,134.78 $
2,056,953.33 $
4,264,574.00 $
3,619,463.00
Department
83- Water Distribution
$
144,507.74 $
114,325.96 $
1,032,151.07 $
733,461.78 $
2.039,113.00 $
1,765,305.00
Department
65- Sewer Maintenance
$
42,094.23 $
45,187.68 $
379,548.09 $
378,365.02 $
1,048,316.00 $
959,441.00
Department
86- Waste Water Treatment
$
217,338.01 $
168,149.38 $
11332,050.93 $
1,172,334.72 $
2,704,2D7.00 $
2,518,560.00
Department
87 -Litt Stations
$
28,995.88 $
30,997.47 $
251,657.30 $
212,288.45 $
599,430.00 $
477,423.00
Department
91 -Contingency
__...,....._..___
,.,.,.,.,�........_
.....,...
...................
$
178,593.00
Totals
$
1,465,219.50 $
964,264.15 $
6,796,742.21 $
---....................
8,026,961.94 $
14,039,175.00 $
.......
1^.,372,360.00
Debt $ - $ - $ 4,245,877.61 $ 3,979,845.00 $ 8,039,922.00 $ 8,614,940.00
Item No. 9
r
TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM: Richard W. Salter, Jr., Chief of Police
SUBJECT: RESOLUTION AMENDING INTER -LOCAL AGREEMENT BETWEEN
THE CITY OF PARIS AND HOPKINS COUNTY, PURSUANT TO THE
MOTOR VEHICLE CRIME PREVENTION AUTHORITY GRANT FOR
FY -2025
DATE: April 14, 2025
BACKGROUND:
For several years the Paris Police Department has managed and benefited from the Texas Motor
Vehicle Crime Prevention Authority (MVCPA) Grant through its leadership of, the Northeast
Texas Auto Theft Task Force (Task Force). The MVCPA exists to empower local law
enforcement agencies and communities to combat and prevent statewide motor vehicle crime.
The MVCPA is an evidence based, strategy driven and community -centric network to support
regional taskforces, improve coordination, deploy equipment and provide clear messaging to end
motor vehicle crime. The Authority seeks to support regional and statewide law enforcement
responses to obtain the best outcomes for Texas. MVCPA fosters a statewide collaborative
network to combat motor vehicle burglary, motor vehicle theft and fraud -related motor vehicle
crime. MVCPA also funds education campaigns to inform automobile owners of methods to
prevent motor vehicle burglary or theft. MVCPA issues grants to law enforcement agencies
(referred to as Taskforces) and educates the public to act and use prevention techniques to fulfill
its mission. MVCPA uses the appropriated funds to provide effective coverage of the state
through the cooperative network of law enforcement groups, prosecutors, insurance industry
representatives, local tax assessor -collectors, and concerned citizens to combat motor vehicle
crime through enforcement, prevention, public information, and education initiatives. The
MVCPA approved a FY -2025 grant award of $514,460.00 to the Northeast Texas Auto Theft
Task Force.
STATUS OF ISSUE:
In May 2024, The Paris City Council approved a resolution extending the City's participation in
the Texas Motor Vehicle Crime Prevention Authority FY -2025 Grant with the Paris Police
Department operating as the fiduciary for the Grant and serving as the lead agency for the
Northeast Texas Auto Theft Task Force (Task Force). This initial resolution included as Grant
Participants, the Paris Police Department, Lamar County Sheriff's Office, the New Boston
Police Department and the Hopkins County Sheriff's Office. In December 2024, the New
Boston Police Department withdrew from the MVCPA Task Force due to manpower shortages.
In January 2025, the Hopkins County Commissioners approved a resolution to fill the MVCPA-
Task Force vacancy, committing an additional Hopkins County Sheriff's Deputy to the Task
Force in a full-time capacity. The MVCPA has approved the necessary grant funding
adjustments indicated above on the attached Interlocal Agreement.
The Paris Police Department requests City Council Approval to amend the previously approved
Inter -Local Agreement with Hopkins County transferring the Task Force Position vacated by
the New Boston Police Department to the Hopkins Sheriff's Office.
BUDGET: There is no unanticipated impact to the budget of the City of Paris or the Paris Police
Department.
RECOMMENDATION: Approve the Resolutions amending an Inter -Local Agreement between
the City of Paris and Hopkins County
Attachments:
- Amended Inter -Local Agreement (Hopkins County)
- Original Inter -Local agreement (Hopkins County)
- FY -2025 MVCPA Grant Award
- Paris City Council Resolution Approving Participation in the MVCPA dated 5-13-2024
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS
AND THE COUNTY OF HOPKINS CONCERNING THE NORTHEAST TEXAS
AUTO THEFT TASK FORCE TO ALLOW HOPKINS COUNTY SHERIFF'S
DEPARTMENT TO FILL THE POSITION VACATED BY THE NEW BOSTON
POLICE DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the County of Hopkins and City of Paris desire to amend the Interlocal
Agreement concerning the Northeast Texas Auto Theft Task Force funded by the Motor
Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of FIVE
HUNDRED FOURTEEN THOUSAND FOUR HUNDRED SIXTY DOLLARS AND NO/100 AND
NO/100 ($514,460.00) to fill a position vacated by the New Boston Police Department; and,
WHEREAS, the County of Hopkins has agreed to contribute the total of FORTY-FIVE
THOUSAND ONE HUNDRED FIFTY DOLLARS AND NO/100 ($45,150.00) in matching funds
and commit an additional Hopkins County Sheriffs Deputy to fill the position vacated by New
Boston Police Department; and,
WHEREAS, the County and City believe it to be in their mutual best interest to amend
the Interlocal Agreement concerning the Northeast Texas Auto Theft Task Force funded by
the Motor Vehicle Crime Prevention Authority (MVCPA); and
WHEREAS, the County and City agree to each accept the responsibility and to adhere
to all applicable federal, state, and local laws or regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved and are incorporated herein for all purposes.
Section 2. That an Interlocal Agreement by and between the County of Hopkins
and the City of Paris to participate in a combined task force funded by the Motor Vehicle
Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of FIVE HUNDRED
FOURTEEN THOUSAND FOUR HUNDRED SIXTY DOLLARS AND N0/100 ($514,460.00), be
amended to provide that Hopkins County will contribute the total of FORTY-FIVE
THOUSAND ONE HUNDRED FIFTY DOLLARS AND NO/100 ($45,150.00) in matching funds
and commit an additional Hopkins County Sheriffs Deputy to fill the position vacated by New
Boston Police Department, and the City Manager is hereby authorized to execute same in the
form of Exhibit A hereto on behalf of the City.
Section 3. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this 14th day of April, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Interlocal Agreement
State of Texas
This Amended Agreement is entered into by and between the County of Hopkins, a political subdivision of
the State of Texas, hereinafter referred to as "County" and the City of Paris. a municipal corporation situated
in Lamar County, Texas, hereinafter called "City" pursuant to the Interlocal Cooperation Act, Texas Government
Code, Chapter 791.
WITNESSETH
WHEREAS, the Countj of Hopkins and City of Paris agree to participate in a combined task force funded by
the Motor Vehicle Crime Prevention Authority (MVCPA) of the State of Texas, in the amount of ;'514460 for
the Northeast Texas Auto Theft Task Force. and,
WHEREAS, the County Lias agreed to contribute the total of $45,150 in matching funds if said grant application
is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the County and C believe it to be in their best interests to continue a multi- 'urisdictional MVCPA
Task Force,• and
WHEREAS, the County and Citv agree to each accept the responsibility and to adhere to all applicable federal,
state, and local laws or regulations
NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I. PURPOSE
1 .01 The purpose of this Agreement is to allow the City (Grantee) to file an application for a grant with the
Motor Vehicle Crime Prevention Authority (Agency), which application is attached hereto as Exhibit "A" and
made a part hereof for all purposes.
ARTICLE II. TERM
2 .01 The term of this Agreement is to commence on She atember 1.2024 and to end August 31, 2025.,,
ARTICLE III. CONSIDERATION
3 .01 As consideration for this Agreement, the County (sub -grantee) agrees to contribute a total of $45,150 in
matching funds in support of the funded grant program in the amounts and methods as follows:
Item Description y I Amount
Detectives Benefits Count $38,450.00
Method (Cash Paid/In Lieu of/In kind
Fringe paid by County in lieu of match (Professional
and Contractual Services)
Fuel for Detectives' Vehicle $6.700 � Fuel costs paid by County in lieu of match (Supplies
and Direct Operating Expenses)
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 2025 Page I I
ARTICLE IV. ALLOCATION OF FUNDS
4.01 The specific allocation of the County and City fund is set out in the attachment to this Agreement, marked
as Exhibit "B", and made a part hereof for all purposes.
ARTICLE V. EQUIPMENT
5 .01 Upon termination of this Agreement, equipment including vehicles, hardware, and other non -expendable
items will revert to the applicant. The Motor Vehicle Crime Prevention Authority of the State of Texas will be
notified and inventory records will be updated.
ARTICLE VI. AMENDMENTS
6.01 This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached
to and incorporated into this agreement.
ARTICLE VII. LEGAL CONSTRUCTION
7 .01 In the event any one or more of the provisions contained in this Agreement shall be held to be invalid,
illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other
provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
ARTICLE VIII. UNIFORM ASSURANCES
8 .01 In accordance with §783.005 of the Texas Government Code Grantee and sub -grantee shall comply with the
following uniform assurances:
Byrd Anti -Lobbying Amendment- Grantee certifies that no federal appropriated funds have been paid or
will be paid to any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress
on its behalf to obtain, extend, or modify this contract or grant. If non-federal funds are used by Grantee to
conduct such lobbying activities, the prescribed disclosure form shall promptly be filed. In accordance with 31
U.S.C. § 1352(b)(5), Grantee acknowledges and agrees that it is responsible for ensuring that each sub -grantee
certifies its compliance with the expenditure prohibition and the declaration requirement.
Child Support Obligation- Grantee represents and warrants that it will include the following clause in the
award documents for every sub -award and subcontract and will require sub -recipients and contractors to certify
accordingly: Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or
business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this contract may be terminated and payment may be withheld if this certification
is inaccurate. A bid or an application for a contract, grant, or loan paid from state funds must include the name
and social security number of the individual or sole proprietor and each partner, shareholder, or owner with an
ownership interest of at least 25 percent of the business entity submitting the bid or application.
Clean Air Act & Federal Water Pollution Control Act- Grantee represents and warrants that it will comply
with all applicable standards, orders or regulations issued Pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q)
and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Compliance with Laws, Rules and Requirements- Grantee represents and warrants that it will comply, and
assure the compliance of all its sub -recipients and contractors, with all applicable federal and state laws, rules,
regulations. and policies in effect or hereafter established. In addition, Grantee represents and warrants that it
will comply with all requirements imposed by the awarding agency concerning special requirements of law,
program requirements. and other administrative requirements. In instances where multiple requirements apply to
Grantee, the more restrictive requirement applies.
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 2025 Page 12
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Contract Oversight- Grantee represents and warrants that it will maintain oversight to ensure that
contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase
orders.
Contract Work Hours & Safety Standards Act- Grantee represents and warrants that it will comply with
the requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
Cybersecurity Training Program- Grantee represents and warrants its compliance with § 2054.5191 of the
Texas Government Code relating to the cybersecurity training program for local government employees who have
access to a local government computer system or database. If Grantee has access to any state computer system
or database, Grantee shall complete cybersecurity training and verify completion of the training program to the
Agency pursuant to and in accordance with § 2054.5192 of the Government Code.
Davis -Bacon Act and the Copeland Act- Grantee represents and warrants that it will comply with the
requirements oftlie Davis -Bacon Act (40 U.S.C.3141- 3144, and 3146-3148) as supplemented by Department of
Labor regulations (29 CFR Part 5, 'Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction") and the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874).
Debarment and Suspension- Grantee certifies that it and its principals are not suspended or debarred from
doing business with the state or federal government as listed on the State of Texas Debarred Vendor List
maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM)
maintained by the General Services Administration ,
Debts and Delinquencies- Grantee agrees that any payments due under the contract or grant shall be
applied towards any debt or delinquency that is owed to the State of Texas.
Disaster Recovery Plan- Upon request of Agency, Grantee shall provide copies of its most recent business
continuity and disaster recovery plans.
Disclosure of Violations of Federal Criminal Law- Grantee represents and warrants its compliance with 2
CFR § 200.113 which requires the disclosure in writing of violations of federal criminal law involving fraud,
bribery, and gratuity and the reporting of certain civil, criminal, or administrative proceedings to SAM.
Disclosure Protections for Certain Charitable Organizations, Charitable Trusts & Private Foundations -
Grantee represents and warrants that it will comply with Section 2252.906 ofthe Texas Government Code relating
to disclosure protections for certain charitable organizations. charitable trusts, and private foundations.
Dispute Resolution- The dispute resolution process provided in Chapter 2009 of the Texas Government
Code is available to the parties to resolve any dispute arising under the agreement.
Excluded Parties- Grantee certifies that it is not listed in the prohibited vendors list authorized by Executive
Order No. 13224, "Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to
Commit, or Support Terrorism ", published by the United States Department of the Treasury, Office of Foreign
Assets Control.
Executive Head of a State Agency Affirmation- Under Section 669.003 of the Texas Government Code,
relating to contracting with an executive head of a state agency, Grantee represents that no person who served as
an executive of Agency. in the past four (4) years, was involved with or has any interest in the contract or grant.
If Grantee employs or has used the services of a former executive of Agency, then Grantee shall provide the
following information in the Response: name of the former executive, the name of the state agency, the date of
separation from the state agency, the position held with Grantee. and the date of employment with Grantee.
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 2025 Page 13
Funding Limitation- Grantee understands that all obligations of Agenc,, 7 under the contract or grant are
subject ject to the availability of grant funds. The contract or grant is subject to termination or cancellation, either in
whole or in part. without penalty to Agency if such funds are not appropriated or become unavailable.
Governing Law & Venue- This agreement shall be governed by and construed in accordance with the laws
of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under this
agreement is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is
otherwise identified in a statute that directly names or otherwise identifies its applicability to the contracting state
agency.
Indemnification- to the extent permitted by law Grantee shall defend, indemnify and hold harmless the
state of Texas and agency, and/or their 'officers, agents, employees, representatives, contractors, assignees, and/or
designees from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and
expenses arising out of, or resulting frons any acts or omissions of Grantee or its agents, employees,
subcontractors, order fulfillers, or suppliers of subcontractors in the execution or performance of the contract and
any purchase orders issued under the contract. The defense shall be coordinated by Grantee with the office of the
Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Grantee may not
agree to any settlement without first obtaining the concurrence from the office of the Texas Attorney General.
Grantee and agency agree to furnish timely written notice to each other of any such claim.
Law Enforcement Agency Grant Restriction- Grantee on behalf of Northeast Texas Auto Theft Task Force
is a law enforcement agency regulated by Chapter 1701 of the Texas Occupations Code, Grantee represents and
warrants that it will not use appropriated money unless the law enforcement agency is in compliance with all rules
adopted by the Texas Commission on Law Enforcement (TCOLE), or TCOLE certifies that it is in the process of
achieving compliance with such rules.
Legal Authority- Grantee represents that it possesses legal authority to apply for the 4 --
-rant. A resolution,
1�
motion or similar action has been duly adopted or passed as an official act of the Grantee's governing body,
authorizing the filing of the Response, including all understandings and assurances contained therein, and directing
and authorizing the person identified as the official representative, or the designee of Grantee to act in connection
with the Response and to provide such additional information as may be required.
Lobbying Expenditure Restriction- Grantee represents and warrants that Agency's payments to Grantee
and Grantee's receipt of appropriated or other funds under the contract or grant are not prohibited by Sections
403.1067 or 556.0055 of the Texas Government Code which restrict lobbying expenditures
No Conflicts of Interest State- Grantee represents and warrants that performance under the contract or
grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.
Further, Grantee represents and warrants that in the administration of the grant, it will comply with all conflict of
interest prohibitions and disclosure requirements required by applicable law, rules, and policies, including Chapter
176 of the Texas Local Government Code. If circumstances change during the course of the contract or grant.
Grantee shall promptly notify Agency.
No Waiver of Sovereign Immunity- The Parties expressly agree that no provision of the grant or contract
4� L_
is in any way intended to constitute a waiver by the Agency or the State of Texas of any immunities from suit or
from liability that the Agency or the State of Texas may have by operation oflaw.
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 14
Open Meetings- Grantee represents and warrants its compliance with Chapter 551 of the Texas
Government Code which requires all regular, special or called meeting of a governmental body to be open to the
public, except as otherwise provided by law.
Texas Public Information Act- Information, documentation, and other material in connection with this
Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the
Texas Government Code (the 'Public Information Act"). In accordance with Section 2252.907 of the Texas
Government Code, Grantee is required to make any information created or exchanged with the State pursuant to
the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act, available
in a format that is accessible by the public at no additional charge to the State.
Reporting Compliance- Grantee represents and warrants that it will submit tiniely, complete, and accurate
reports in accordance with the grant and maintain appropriate backup documentation to support the reports.
Records Retention State Grant- Grantee shall maintain and retain all records relating to the performance
of the grant including supporting fiscal documents adequate to ensure that claims for -rant funds are in accordance
with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a
period of four (4) years after the grant expiration date or until all audit. claim. and litigation matters are resolved,
whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of time
or transfer certain records to Agency custody when it is determined the records possess longer term retention
value. Grantee must include the substance of this clause in all subawards and subcontracts.
Reporting Suspected fraud and Unlawful Conduct- Grantee represents and warrants that it will comply
with Section 321.022 of the Texas Goverilinent Code, which requires that suspected fraud and unlawful conduct
be reported to the State Auditor's Office.
State Auditor's Right to Audit- The state auditor may conduct an audit or investigation of any entity
receiving funds from the state directly under the contract or indirectly through a subcontract under the contract.
The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct
an audit or investigation in connection with those funds. Under the direction of the legislative audit committee,
an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
L,
Sub -award Monitoring- Grantee represents and warrant that it will monitor the activities of the sub -grantee
as necessary to ensure that the sub -award is used for authorized purposes, in compliance with applicable statutes,
regulations, and the terms and conditions of the sub -award, and that subaward performance goals are achieved.
ARTICLE. FINANCIAL ADMINISTRATION
10 .01 In accordance with 5783.006 ofthe Texas Government Code Standard Financial Management Conditions
the prescribed are applicable to all grants and agreements executed between affected entities:
Financial reporting- Accurate, current, and complete disclosure of the financial results of grant related
activities must be made in accordance with the financial reporting requirements of the grant.
Accounting records- Grantee will maintain records. which adequately identify the source and application
Z:�
of funds, provided for zl� grant related activities. These records will contain information pertaining to grant awards
C�
and obligations. unobligated balances, assets. liabilities. outlays orexpenditures. and incorne.
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant Page �5
Internal control- Effective control and accountability will be maintained for all grant cash, real and personal
property, and other assets. Grantee will safeguard all such property and assure that it is used for authorized
grant purposes.
Page Budget control- Actual expenditures will be kept within budgeted amounts for each grant.
Allowable cost- Applicable cost principles, agency program regulations, and the terms of grant agreements
shall be followed in detennining the reasonableness, allowability, and allocability of costs.
Source documentation- Accounting records must be supported by such source documentation as checks,
paid bills, payroll records, receipts, timesheets, travel vouchers, and other records, etc. These source documents
must be retained and made available for MVCPA staff when requested.
Cash management- Grantee will establish reasonable procedures to ensure the receipt of reports on cash
balances and cash disbursements in sufficient time to enable them to prepare complete and accurate cash transactions
reports to the awarding agency.
Reimbursement Grant- All expenditures reported will be based on actual amounts paid and documented.
Reporting budgeted amounts or estimated costs as expenditures are not permitted and if used may result in
payment suspension and possible termination of the grant.
Costs Incurred outside the Program Period- Grant funds may not be obligated prior to the effective date
without written pennission of the MVCPA director or subsequent to the termination date of the grant period. All
obligations must be consistent with the Statement of Grant Award and used for statutorily authorized purposes.
ARTICLE XI. COMPLIANCE
I 1 .01 Grantee and subgrantee will comply with state law, program rules and regulations and the Statement of
Grant Award. In addition, Grantee and sub -grantee represents and warrants that it will comply with all requirements
imposed by the awarding agency concerning special requirements of law, program requirements, and other
administrative requirements. Information, guidance and program rules can be found in the Motor Vehicle Crime
Prevention Authority Grant Administrative Manual and if not found in the administrative manual then grantee and
subgrantee must follow the Texas Grant Management Standards maintained under the authority of the Texas
Comptroller of Public Accounts. These grant management standards are used by the Motor Vehicle Crime
Prevention Authority in the administration of the MVCPA grant program.
Sub -grantee Monitoring and Management- The local government must monitor the activities of the sub-
grantee as necessary to ensure that sub -award performance goals are achieved and the sub -award is used for
authorized purposes, in compliance with state law., rules, and the terms and conditions of the sub -award. Monitoring
of the sub -grantee must include:
(1) Reviewing financial and performance reports required by the local goveriflilent.
(2) Following-up and ensuring that the sub -grantee takes timely and appropriate action on all deficiencies
pertaining to the sub -award provided to the sub -grantee from the local government detected through audits. oil -
site reviews, and other means.
(3) Issuing a management decision for audit findings pertaining to the sub -award provided to the sub -
Grantee from the local government as required.
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ARTICLE XII. ENTIRE AGREEMENT
12 .01 This Agreement Supersedes any and all other agreements. either oral or in writing. between the pal -ties
L
hereto with respect to the subject matter hereof. and no other agreement, statement. or promise relating to the
subject matter of this Agreement which is not contained herein shall be valid or binditio upon all parties.
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 2025 Page 16
EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE
AND EFFECT OF AN ORIGINAL, EFFECTIVE SEPTEMBER 1, 2024.
City of Paris by:
Rose Beverly, City Manager
Date Signed
ATTEST:
w
hard Sal er Chief �� Police
County of Hopkins by:
Robert Newsom . County Judge
Date Signed
ATTEST
Lewis Tatum, Hopkins County Sheriff
Interlocal Agreement (Amended) with County of Hopkins MVCPA Grant 2025 Page 17
Item No. 10
TO: City Council
Rose Beverly, City Manager
FROM: Stephanie H. Harris, City Attorney
SUBJECT: UPDATED: Disannexation Requests—LCAD Parcels 21148 (Wallace E. Kraft,
II); 400656, 400657 and 400659 (Cobb Testamentary Trust); and 125594 (Paul
and Chelli Morrison), located on Clarksville St. and Cobb Ranch Road—
Approximately 71.20 acres in total
DATE: April 14, 2025
BACKGROUND: On April 14, 2025, the City Council will conduct the first of two public
hearings on the attached petitions for disannexation. The second public hearing will take
place in a special meeting on April 21, 2025. Notice of the public hearings was published in
the Paris News on April 3, 2025 as required by law.
The following property owners have requested disannexation from the City of Paris:
Wallace E. Kraft, II 4200 Clarksville St., LCAD No. 21148, 24.78 acres. This property
is the Dr. Kraft's large and small animal hospital. The State of Texas
has purchased a portion of the property for the expansion of HWY
271 S, including a portion of the property on which the structure sits
necessitation demolition and reconstruction further back on the
parcel.
Cobb Testamentary Trust 6125 Old Clarksville Rd., LCAD Nos. 400656, 400657, and
400659, 44.42 acres. The property is undeveloped.
Paul and Chelli Morrison 1900 Cobb Ranch Rd., LCAD No. 125594,2 acres. This property is
part of a larger tract that the Morrison's own on which there is a
large residence with shop building and in ground pool. The 2 acre
parcel is behind the residence. The parcel at issue is inside the city
limits; the 5.04 parcel with the residence is outside of the city limits,
having been disannexed as a part of a larger disannexation around
Cobb Ranch Road in 2008 (Ordinance No. 2008-035).
Solid yellow line is current city limits; dotted yellow line would be the new city limits if city disannexes all three
petitions.
Each applicant lists lack of access to city water or sewer. Dr. Kraft's existing building has both
water and sewer service. Then water and sewer lines nearest to the five parcels are located as
follows:
Water lines are in blue; sewer lines are in green. The yellow line is the current city limits line.
Dr. Kraft has provided information regarding leaks in the water line running through the
woods; this line, however, is the private line tapping into the city's line. The city neither
installed nor maintains the private line.
STATUS OF ISSUE: The city's annexation/disannexation policy (see attached Exhibit B)
provides that "the City will consider disannexation of any area within its corporate limits if so
requested by a majority of property owner(s) and if the area fails to meet at least one of the above
seven criteria, and if ...the proposed disannexation is part of an identifiable, logical whole (versus
individual parcels) which neither creates `holes' inside the existing corporate city limits, nor forces
any other area of the city outside the revised boundary line (`islands' outside the revised lines)."'
See Exhibit B, p. 16. The seven factors relate to:
Whether the parcels form an enclave;
Whether the area has developed as an urban area;
Whether the area is a designated growth center;
1 Underlining is original to the text; italics are added by the authors. The policy requires only that the city consider
disannexation, not that the city grant it.
• Whether the retaining the area within the city limits would result in an adverse impact to
the city, including adverse fiscal impacts;
• Whether disannexation would present an opportunity for incorporation of the area into a
new municipality or for an existing municipality to annex the area;
• Whether the area is populated with residential development; and
• Whether the area is proposed for long-term development.
See Exhibit B. pp. 15-16 for the full text of the policy.' Each of these criteria also contains a
requirement relating to the provision of city services.
In this instance, the Council may consider the property for disannexation because (a) the area
proposed to be disannexed comprises more that an individual parcel (although the fact that it is
only four parcels makes this point arguable given the language of the policy); (2) the area is not
populated with residential development (criteria #6); and (3) disannexation of the area will not
create any keyholes or islands.
The primary issue with disannexation of the proposed area as far as the city is concerned is that of
lost potential property tax revenue. Dr. Kraft's parcel is now (and will be when he builds his new
clinic) developed. The real question is the possibility of future development on the Cobb and
Morrison properties. At present, the Cobb properties are subject to an Ag exemption that make
their taxable value very low. Staff is concerned that with expansion of HWY 271 and other
development in the area, these properties may become attractive for either residential or
commercial development which would greatly increase their taxable values.
In any event, it must be remembered that once disannexed, given current annexation law, it would
be nearly impossible to reannex the property, and the city would be giving up all future property
taxes forever.
On February 10, 2025, Council directed me to bring back a resolution to institute disannexation
proceedings, which will not obligate Council to ultimately approve a disannexation ordinance. As
set out in the resolution before you, the following procedure will need to be followed:
February 24, 2025—City Council Meeting—The City Council will discuss and approve the
resolution instituting disannexation proceedings. The entire process must be complete within 90
days.
February 24-28, 2025—The city attorney will send out notices to other taxing entities, service
providers, and railroads as necessary, which must be done by 30 days before the first of two public
hearings.
April 3, 2025—Publish notice of first and second public hearing in the Paris News (publication of
notices of hearing must be between the 20'h and the 10' day out from each public hearing; because
of the way the calendar falls, we can do a single publication for both which saves on publication
fees),
April 14, 2025—Regular City Council Meeting -1st Public Hearing
2 The policy for disannexation is simply the inverse of the policy for annexation. Other than the prohibitions against
keyholes and islands, the policy on disannexation is sparse. Likewise, state law regarding disannexation is simply that
the procedures used in disannexing property must not conflict with the procedures for annexing property.
April 21, 2025—Special City Council Meeting -2"d Public Hearing
May 12, 2025—City Council Meeting—Act on ordinance to disannex (day 77 from institution of
disannexation proceedings)
BUDGET: The requested disannexation would deprive the City of the property tax revenue for
the disannexed property, at this time, given the lack of development an Ag exemptions on most of
the parcels, those revenues are minimal, but could go up substantially if the property is ever
developed depending on the nature of that development.
RECOMMENDATION: Conduct the first public hearing on the petitions for disannexation.
Wallace E
Kraft II
Andrew R Cobb
Paul &
Chelli
Morrison
1"=1000'
0 500 1,000 2,000 3,000
Disannexation Request:
Andrew Cobb
Paul & Chelli Morrison
Wallace E Kraft II
11/26/2024
Fau
Paris
0
City Limits
Reno
Current City Limits of the City of Paris
Proposed New City Limits of the City of Paris
Dissanexation Requests
Name
Andrew R Cobb
Paul & Chelli Morrison
Wallace E Kraft II
Item No. 11
TO: Mayor, Mayor Pro -Tem & City Council
FROM: Rose Beverly, City Manager
SUBJECT: RESOLUTION EXTENDING THE CITY'S PARTICIPATION AND
MANAGEMENT OF THE MOTOR VEHICLE CRIME PREVENTION
AUTHORITY GRANT FOR FY -2026.
DATE: April 14, 2025
BACKGROUND:
For several years the Paris Police Department has benefited from the Texas Motor Vehicle Crime
Prevention Authority (MVCPA) Grant. The Texas Motor Vehicle Crime Prevention Authority
(MVCPA) exists to empower local law enforcement agencies and communities to combat and
prevent statewide motor vehicle crime. The MVCPA is an evidence based, strategy driven, and
community -centric network to support regional taskforces, improve coordination, deploy
equipment and provide clear messaging to end motor vehicle crime.
The Authority seeks to support regional and statewide law enforcement responses to obtain best
outcomes for Texas. MVCPA fosters a statewide collaborative network to combat motor vehicle
burglary, motor vehicle theft and fraud -related motor vehicle crime. MVCPA also funds education
campaigns to inform automobile owners of methods to prevent motor vehicle burglary or theft.
MVCPA issues funding grants to law enforcement agencies (referred to as Taskforces) and
educates the public to act and use prevention techniques to fulfill its mission. MVCPA uses the
appropriated funds to provide effective coverage of the state through the cooperative network of
law enforcement groups, prosecutors, insurance industry representatives, local tax assessor -
collectors, and concerned citizens to combat motor vehicle crime through enforcement, prevention,
public information, and education initiatives.
STATUS OF ISSUE:
In an effort to extend and expand the Northeast Texas Auto Theft Task Force, the Paris Police
Department, Lamar County Sheriff's Office and the Hopkins County Sheriffs Office will
collaborate on a full-time basis within this task force. All agencies agree to accept the responsibility
for their respective commitments and adhere to all applicable federal, state, and local laws or
regulations, as well as all grant rules and conditions.
The task force is currently staffed by one Paris Police Department detective, one Lamar County
Sheriff Detective and two Hopkins County Sheriff's Deputies who collectively aid law
enforcement agencies in a defined nine (9) county coverage area. The FY -2026 MVCPA Grant
Application will maintain these staffing levels and will also be open to expansion by amendment
for other interested regional law enforcement agencies.
The Northeast Texas Auto Theft Task Force will adopt or assist in the investigation of any auto
theft or burglary of motor vehicle case at the request of any agency in the nine (9) County coverage
area of responsibility. The Task Force will conduct DMV68-A inspections for the coverage area,
and assist DMV offices with investigations involving Title Fraud. The Paris Police Department
requests City Council approval to make application for the MVCPA FY -2026 Grant, and to enter
into Interlocal Agreements with other participating Law Enforcement Agencies.
BUDGET: There is no unanticipated impact to the budget of the Police Department.
RECOMMENDATION: Conduct a public hearing and approve the resolution.
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF PARIS, TEXAS, APPROVING THE
SUBMISSION OF AN APPLICATION FOR AN EXTENSION OF A MOTOR VEHICLE
CRIME PREVENTION AUTHORITY (MVCPA) GRANT FOR CONTINUATION OF
THE NORTHEAST TEXAS AUTO THEFT TASK FORCE; APPROVING A CASH
MATCH FROM THE CITY OF PARIS IN CONNECTION WITH SAID GRANT
EXTENSION; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS
NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON
NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and Texas
Administrative Code Title 43, Part 3, Chapter 57, entities are eligible to receive grants from the
Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement agencies
for economic automobile theft enforcement teams and to combat motor vehicle burglary in the
jurisdiction; and
WHEREAS, the Northeast Texas Auto Theft Task Force has a coverage area of 8,000 square
miles which covers most of northeast Texas and is responsible for investigating all auto thefts,
burglary motor vehicle, and related crimes, whether covert or overt; and
WHEREAS, the Task Force performs inspections on salvage yards, dealers, repair shops, and
scrap metal yards; and
WHEREAS, this grant program will assist the City of Paris Police Department in combatting
motor vehicle burglary for fiscal year 2026 (September 1, 2025 - August 31, 2026); and
WHEREAS, since 1994, with the assistance of the Auto Burglary and Theft Prevention
Authority, the Northeast Texas Auto Theft Task Force has been in existence under this grant to
combat motor vehicle burglary and theft; and
WHEREAS, City of Paris agrees that in the event of loss or misuse of the grant funds, City of
Paris assures that the grant funds will be returned in full to the Motor Vehicle Crime Prevention
Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all things
approved and incorporated herein by references for all purposes.
Section 2. That the City Council of the City of Paris, Texas designates Rose Beverly, City
Manager, as the authorized official to apply for, accept, decline, modify, or cancel the grant
application for the Motor Vehicle Crime Prevention Authority Grant Program and all other
necessary documents to accept said grant; and
Section 3. That Richard Salter, Chief of Police, is designated as the Program Director and
Bruce Ballard, Finance Director, is designated as the Financial Officer for this grant.
PASSED AND APPROVED this 14th day of April, 2025.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney
Item No. 12
Memorandum
TO: Mayor, Mayor Pro -Tem & City Council
Rose Beverly, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: CHANGES FOR MEETING DATE IN MAY
DATE: April 14, 2025
BACKGROUND: Occasionally, the second City Council meeting of May is cancelled or
rescheduled, due to a holiday.
STATUS OF ISSUE: According to the regular meeting schedule, the fourth Monday (May 26) of
the month is Memorial Day and a holiday.
Option 1: Cancel the May 26 City Council meeting and do not reschedule for another date. There
are three meetings already scheduled for June, two of which are regular meetings and one special
meeting for board appointments. There will also be additional City Council meetings during the
summer months due to the budget cycle.
Option 2: Cancel the May 26 City Council meeting and reschedule for May 19.
BUDGET: N/A
RECOMMENDATION: Staff recommends Option 1.
Memorandum
Agenda Item No. 13
TO: Mayor, Mayor Pro -Tem and City Council
City Manager, Rose Beverly
FROM: Osei Amo-Mensah, Director Planning and Community Development
SUBJECT: Discuss Neighborhood Uniformity as it relates to the 5 -In -5 Housing Program; and
provide direction to Staff.
MTG. DATE: April 14, 2025
BACKGROUND:
On March 11, 2024, City Council placed a moratorium on the city's 5 -in -5 Housing Infill
Development Program to allow staff the opportunity to review the Program, instituted in January
of 2022, and to propose guideline revisions based on the city's experience to date. City Council
approved revisions to the Program on August 6, 2024 and lifted the moratorium. City Council
approved further revisions to the Program guidelines on January 13, 2025. At the City Council
Meeting on February 10, Council Member Putnam requested a future agenda item to discuss
possible revisions to provide guidelines that would require homes built pursuant to agreements
under the Program be in keeping with the character of the neighborhoods in which they are built.
STATUS OF ISSUE:
In recent times, concerns have been raised by stakeholders and some members of the City Council
about the impact of the 5 -in -5 Infill Housing Program in relation to infill development and
Neighborhood Uniformity. The Guidelines of the Program do not address Neighborhood
Uniformity. Neighborhood Uniformity is a concept that is applied to infill programs to create an
orderly and character of each zoning district to present a unique appearance. According to one
source,
Neighborhood uniformity refers to the degree of consistency or similarity in the
characteristics of homes, properties, or overall design within a specific neighborhood.
This might include factors like architectural styles, building materials, landscaping, color
schemes, and even regulations set by homeowners' associations (HOAs). Uniformity can
contribute to a cohesive look, which some people appreciate for maintaining property
values or aesthetic appeal, while others might feel it limits individuality and creative
expression.
Other sources state variations on this theme:
Neighborhood character: (See also character; community character) Features that make
areas of the city attractive living environments. Neighborhood disruption includes
activities that detract from safe and peaceful enjoyment of such areas. Special exception
standards that require facilities to be in keeping with the neighborhood character must
consider generation of noise, dust, and traffic, among other features in excess of that
otherwise normal to such neighborhood.. Design can be in keeping with neighborhood
character when, for example, similar exterior materials and structural members are used,
i.e., brick siding, pitched roof. (Dodge City, Kans.)
The atmosphere or physical environment which is created by the combination of land use
and buildings within an area. Neighborhood character is established and influenced by
land -use types and intensity, traffic generation, and also by the location, size, and design
of structures as well as the interrelationship of all these features. (Warsaw, N.Y.)
Neighborhood plan: The master plan for a particular neighborhood or district that
provides specific design standards and guidelines regulating the development and use of
the property. (Orlando, Fla.)
A plan designed to guide the platting of remaining vacant parcels in a partially built-up
neighborhood to make reasonable use of all land, correlate street patterns, and provide
adequate drainage. (Sedona, Ariz.)
A document adopted by the [local legislature] as a part of the comprehensive plan of the
city containing public policies relating to a specific neighborhood. (Ft. Collins, Colo.)
What is clear from staff review of various resources, and obvious from the very name of the
concept, is that Neighborhood Uniformity is specific to individual neighborhoods. In Paris,
architecture and design can vary from street to street even within a neighborhood. Consequently,
it is unlikely that a single set of design standards, such as those adopted in the city's Historic
Overlay Districts, would be able to take into account every neighborhood in Paris. Even so, the
concept is a valuable one, and, as noted, at this time the Program guidelines do not address it. Staff
has determined that a simple revision under which the guidelines provide some variation of the
first definition of Neighborhood Uniformity set forth above is followed by a requirement explicitly
providing that the design of all new structures built pursuant to a 5 in 5 Program agreement must
take such uniformity into consideration and be approved by staff so that the character of the given
area is maintained. This would give staff the flexibility of reviewing proposed designs in each
application with a view to what is already in existence in the neighboring properties. If Council
agrees with this proposed type of revision, staff can bring that back to Council within the next two
regular meetings.
Should City Council wish to proceed in a different manner, please provide direction to staff as to
how Council wishes to move forward.
RECOMMENDATION:
Discuss and provide direction to staff.
TO: Mayor, Mayor Pro -Tem and City Council
City Manager, Rose Beverley
FROM: Duke McGee, Building Official
Item No. 14
SUBJECT: Discuss city -wide Rental Home Inspection Program; and provide direction to
Staff.
MTG. DATE: April 14, 2025
BACKGROUND:
There is no current enforcement mechanism or standard policy for city wide rental units.
Annual safety inspections are crucial for ensuring the safety and well-being of occupants in a
building. Here are some key reasons why these inspections are important:
• Ensuring Code Compliance
• Identifying Potential Hazards
• Preventing Fire and Other Emergencies
• Protecting Occupant Health and Safety
• Mitigating Liability Risks
• Insurance and Liability Benefits
• Maintaining Emergency Readiness
• Promoting Long -Term Sustainability
• Improving Building Value
STATUS OF ISSUE:
A largeercenta
p ge of complaints we receive are about life safety issues or substandard living
conditions in rental units.
OPTIONS: Discussion only.
RECOMMENDATION: Discussion and provide direction to staff.
Item No. 15
FA J R'', 17, 1 M'', 1, 7,11 '�-
TO: Mayor, Mayor Pro -Tem, & City Council
Rose Beverly, City Manager
FROM: Robert G. Vine, Deputy City Manager
SUBJECT: Update from Staff Regarding Possible Projects to fund with $400,000 from Solar
Farm Disannexation
DATE: April 14, 2025
BACKGROUND: On March 24, 2025, staff presented a list of 12 different projects that could
possibly be funded, in part or in full, with the $400,000.00 from the Solar Farm Disannexation
Project. This list was presented at the request of the Council.
STATUS OF ISSUE: At the March 24"' meeting the Council directed Staff to narrow the list and
bring the remaining possible project packages back to City Council at the next regular Council
meeting. Staff is working on narrowing this list to those projects which do not have other possible
funding sources and requests more time to determine which items could be funded by HOT and a
possible partnership with the Chamber of Commerce, or other funds, such as TIRZ. Staff is
working closely with the Chamber of Commerce to maximize the opportunity to complete multiple
projects, which takes coordination between the Chamber Board and will ultimately result in a
written agreement outlining each project funded by HOT between the City and the Chamber of
Commerce.
Staff expects to have a presentation ready to bring back to Council at the first meeting in May
2025.
BUDGET: N/A
OPTIONS: N/A
RECOMMENDATION: Update only.
Item No. 16
TO: Mayor, Mayor Pro -Tem, & City Council
Rose Beverly, City Manager
FROM: Michael Smith, Public Works Director
SUBJECT: Provide Information on Status of City Owned Trash Trucks and Plan for Same
DATE: April 14, 2025
BACKGROUND: On March 24, 2025, Mayor Pro -Tem requested staff to present information on
the current status of the City -owned trash trucks, specifically, their value and the City's plan for
them moving forward.
STATUS OF ISSUE: The City currently has 8 sanitation trucks,
2023 Peterbuilt 14,624 miles excellent condition,
2020 Hino 80,547 good condition,
2018 Hino 120,602 good condition,
2015 Hino 157,444 fair condition,
2013 Hino 159,549 fair condition,
2010 Hino 203,354 low fair condition,
2006 GMC 141,419 poor condition,
2007 GMC unknown miles parts truck.
BUDGET: N/A
OPTIONS: N/A
RECOMMENDATION: Keep the 2023, 2020, and 2018 and auction the rest, we believe they
will bring a average of 10,000-15,000 a piece.
Item No. 17
TO: Mayor, Mayor Pro -Tem & City Council
FROM: Rose Beverly, City Manager
SUBJECT: Airport Manager
Appointment of Damon Anderson
City Municipal
DATE: April 14, 2025
BACKGROUND: Airport Manager, Paul Strahan's last day was Friday, April 4, 2025. City staff
including Deputy City Manager, Rob Vine, Airport Manager, Paul Strahan, and HR Manager
Sandy Collard interviewed three qualified applicants for the position.
STATUS OF ISSUE:
Section 23 of the City Charter requires all Department Heads to be approved by City Council,
considering this, we were under the impression that the Airport Manager position would not
require City Council approval. However, upon further investigation, we found that City Code
10.04.003 states: "There is hereby created the office of airport manager. The airport manager
shall be appointed by the city manager and gppr"l oved by thncil and shall be paid such
compensation as is prescribed from time to time by the city council."
In conclusion, the staff is pleased to present Mr. Damon Anderson as our selection for Airport
Manager. Mr. Anderson recently managed the Lake Havasu City, AZ Airport, and before that he
managed the Sedona, AZ Airport. He has more than a decade of airport experience, and we are
impressed by his depth of knowledge and experience in the field.
RECOMMENDATION: Approve the Resolution to appoint Mr. Anderson as Airport Manager,
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING DAMON ANDERSON AS THE COX FIELD AIRPORT MANAGER/FIXED
BASED OPERATOR AS RECOMMENDED BY THE CITY MANAGER IN
CONFORMANCE WITH SECTION 10.04.003 OF THE CODE OF ORDINANCES OF THE
CITY OF PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 10.04.003 of the Code of Ordinances of the City of Paris, Texas provides
that the appointment of the Cox Field Airport Manager by the City Manager is subject to the approval
of the City Council; and
WHEREAS, the City Manager has recommended Damon Anderson for appointment as Airport
Manager/Fixed Based Operator; and,
WHEREAS, the City Council desires to approve the City Manager's appointment of Damon
Anderson as the Airport Manager/Fixed Based Operator for the City of Paris;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved and are incorporated herein for all purposes.
Section 2. That Damon Anderson shall be and is hereby approved as the Airport
Manager/Fixed Based Operator of the City of Paris, on the recommendation of the City Manager, and
as a consequence of said approval to serve as Airport Manager/Fixed Based Operator, said approval
to be in conformance with Section 10.04.003 of the Code of Ordinances of the City of Paris, Texas,
and the aforesaid Damon Anderson shall be and is hereby authorized and directed to perform any
and all responsibilities and obligations incident to the office of Airport Manager/Fixed Based
Operator.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED on this 14th day of April, 2025, by the City Council of the City of
Paris, in regular session, following notice and publication as required by law.
Mihir Pankaj, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Stephanie H. Harris, City Attorney