01/21/2025 MinutesMINUTES OF
THE HOUSING AUTHORITY OF THE CITY F PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
January 21, 2025
The Housing Authority of the City of Paris} Texas Board of Commissioners met for a REGULAR
BOARD MEETING G at 12:00 P.M. on Tuesday, January 21, 2025, at the Housing Authority of the
City of Paris, Texas, 650 7th SW — Office, Conference Room, Paris, Texas 75460.
Present: Board Members: Jenny Wilson, Chairman
Steve Smith, i e -Chair an
Joseph Nelms
City Representatives: lone
Housing Authority Employees: Stadia Waters, Executive Director/Secretary
Patricia Pridemore, Program Manager
Pam Adams, Financial Director
Other: Bone
Absent: Board Members: Bill Harmon
Stacy Ladell
Call Meeting to Order: Jenny Wilson, Chairman of the Board of Cor m issioners,alled the
meeting to order at 12:00 p.m.
2. Establish Quorum: Chairman Wilson dispensed with the roll call and stated the sign -in sheet
(Attachment 1) would be maintained as the official record of attendance for the meeting, The sign -
in sheet reflects that the above Board Commissioners and community members were in attendance
and that a quorum was present to conduct business.
3. Citizens' Forum: No one present or requested to spear.
. Approve Minutes from the meeting of November 5, 2024. A Motion to approve this item
as made by Vice Chairman Smith and seconded by Commissioner Nelms. Motion carried,
.3 ayes g nags.
5. The Board discussed the Fair Housing case from 2021-2022 in which the PHA was found
not liable and now an appeal has been filed. Therefore, an investigation has started, and
the ED will deep Board informed on the process.
6. A Motion to submit a letter to the City of Paris requesting a Waiver of PILOT annually was
made by Chairman Helms and seconded by vice Chairman Smith, Motion carried, 3 ayes —
nays.
7. A Motion to accept the Utility Allowances as presented was rade by Vice Chairman Smith
and seconded by Commissioner Nelms. Motion carried, 3 ayes — 0 nays.
. A Motion t start transition to a "Closed Office, By Appointment Only" was made by Vice
Chairman Smith and seconded by Commissioner Nelms. s. lotion carried, 3 ayes - 0 nays.
9. A Motion t amend the Over/Short Deposit Policy to rade staff responsible to repay, per
state law, any money or equipment that is lost/destroyed was made by Vice Chairman Smit
and seconded by Commissioner Nelms. Motion carried, 3 ayes - 0 nays
10. A decision to utilizeOn-Line Bill Pay was tabled until a purposed list of vendors was
presented to the Board to approve.
'lA discussion regarding the current Fee Accountant and the Financial Reports they prepared
resulted in a Motion to hire a different Fee Accountant} Williams, CPA, was made b
Commissioner Nelms and seconded by Vice Chairman Smith. [lotion carried, 3 ayes - g
nays
2. A Motion to adopt the new NETHP logo was rade by Vice Chairman Smith and seconded
by Commissioner Nelms. Motion carried, 3 ayes - g nays
Executive Directors Deport: ED presented Directors Deport to the Board of Commissioners
A. Occupancy Report: Waiting List and Vacancy information on Public Housing and Section
Vouchers. 16 vacancies in Public Dousing and 281 of 297 vouchers utilized.
B. Evictions Deport: 2 Eviction Request in Review, g Evictions Pending, 0 Evictions
C. Financial Report: July - November mber 2024 presented
D. Capital Funds Report Balances: 2024 CFP for $588,982.00 Deposited OPFN 11-1
2024 ESG for $249,969.00
E. General Updates: Staff EIV access pending.
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11-05-24-01 through 83 PHA Policy Resolutions See list.
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attached
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11-05-24-84Resolution changing the PHA name.
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1 -05-24-8 Resolution: Ads ti ng FM RsSEAL
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11 -05-24-86 ResoIution. Adopting Flat Rents
- 1949
11-05-24-87Resolution* ■ Pa ment Standards
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11-05-24-88Resolution: ver Income Limits
1 -05-24-89 Resolution: Trans iti n ing Retirement Plan to HART.
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There being no further business to discuss a Motion was made by like Chairman Smith and was
seconded by Commissioner Nelms. Motion carried, 3 ayes - 0 nays. Chairman Wilson adjourned
the meeting at 1:12 p.m.
NOTE: Certification of Secretary Attached
Certification of secretary
4
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r)Chairman
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Secretary
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CERTIFICATE
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I, Stacia J. Waters, the duly appointed, qualified and acting Secretary of the Housing Authority of the
City of Paris, Lamar County, Teas do hereby certify that the attached Extract from the Minutes of the
Regular meeting ofthe Commissioners of the said PHA, held on January 21, 2025, 'is a true and correct
copy of the original Minutes of said meeting on file and of record insofar as said original minutes relate
to the matters set forth in said attached Extract, and I do further certify that each Resolution appearing
in said attached Extract is ar true and correct copy of the same Resolution luti adopted at said meeting and
on file and of record.
IN TESTIMONY WHEREOF, F, I have hereto set my hand and the Seal of said PHA this 21st day of
January 2025.
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ret a ry
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