04/22/2025 MinutesMINUTES O
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
April 22, 2025
The Housing Authority of the City of Paris, Teas Board of Commissioners net for a REGULAR
BOARD MEETING at 12:00 P.M. on Tuesday, April 22, 2025} at the Housing Authority of the City
of Paris, Texas, 650 7th SW — Office, Conference Room, Paris, Texas 75460,
Present: Board Members: Jenny Wilson, Chairman
Steve Smith, like -Chairman
Stacy Lade11} Commissioner
Joseph Nelms, Commissioner
Bill Harmon, Resident Commissioner
City Representatives: Nome
Housing Authority Employees: Stacia Waters, Executive Director/Secretary
Patricia Pridemore, Program Manager
Para Adams, Financial Director
Other: Nome
Absent: Board Members: None
Call Meeting to Order: Jenny Wilson, Chairman of the Board of Commissioners, called the
meeting to order at 2:02 p.m.
2. EstablishQuorum: Chairman Wilson dispensed with the roll call and stated the sign -in sheet
(Attachment #11) would be r ainta*lned as the official record of attendance for the meeting. The sign --
in sheet reflects that the above Board Commissioners and community members were in attendance
and that a quorum was present to conduct business.
3. Citizens' Forum: No one present or requested to speak.
4� Board was given an update on the Celebration Paas project via a phone call with Brec
Kean. To date there has been a 3 -day weather delay and work is progressing as
expected.
5. Approve Minutes from the meeting of February 18, 2025. A Lotion to approve this item
was made by Vice Chairman smith and seconded by Commissioner Ladeli. lotion carried,
ayes — 0 nays,
. The ED presented the FE: -30-2024 Audit Results. There were no findings; however,
there was a reminder that vehicles cannot be used for personal use. A Motion to approve
this item was made by Commissioner Nelms and seconded by Vice Chairman Smith*
Motion carried, 5 ayes — 0 nays.
7. The ED presented the FYB: 7-1-2025 Budget for approval. After discussion a motion to
approve was made by Commissioner Ladell and seconded by Vice Chairman Smith.
Motion carried, 5 ayes s 0 nays.
y The ED presented the updated Admin Plan and P13V Management Policy for approval.
Motion n to approve was made by Vice Chairman Smith and seconded by Commissioner
Nelms. Motion carried, 5 ares — 0 nays.
Proposal for Lead -Based Paint testing was presented which is required to continue with the
GO detector installation. A Motion to approve was made her like Chairman Smith and
seconded by Commissioner Ladell. Motion carried, 5 ayes — 0 nags
10. The ED updated the Burd regarding the Lindsey Contract and the pending Invoices. No
action required.
11. The ED updated the Burd regarding the Security that we had for Easter Weekend. No
action required.
2. The Board discussed the final closing date for the office. Chairman Wilson asked for a
court as to how many r people actually cone into the office during a month. This info will be
presented at the next meeting.
13. The ED discussed online banking access for the Financial Director. Board directed ED t
find out ghat type of access is available, prior to making a decision.
14. Executive Directors Deport: ED presented Directors Deport to the B awrd of Commissioners
A. Occupancy Report: Waiting List and Vacancy information on Public Housing and Section
Vouchers. 23 vacancies In Public Housing and 274 of 297 vouchers utilized. Shortfall
leasing restrictions are still in effect by HUD.
B. Evictions Report: 0 Eviction request in Review, o Evictions Pending} 3 Evictions
C. Financial report: July 2024 through March 2025 from Williams CPA was given to Board for
review. We will not be using Lindsey Fee Accounting once the contract ends.
D. Capital Funds Report Balances:
2024 CFP for $588,982.00 Deposited OPFN 11-1-24 2024 ESG for $249,969.00
E. General Updates:
a. TML Truck Claim — PHA to take $4,625 payout
. Williams CPA Contract — PHA signed 1 year contract(SS/JN)
c. Lour rent & Section 8 Uncleared Transactions Written -Off JN/SS
F. Fair Housing Update — ED spoke with Investigator and will answer questions that were
emailed to her.
G. Applications for housing are now online.
H. Discussed d used maintenance trucks s yrs purchase of new trucks.
RESOLUTIONS:
4-22-2-1 Audit Results
4-22-2- FB: -1-2025 Budget
4-22-25-3 Administrative Plan and PBV Policy
4-22-25-4 Lead Based Paint Testing
04-22-25-5 TML Claim Settlement
4-22-25-6 Williams & Associates CPA
04-22-25-7 Lir Rent & Section 8 Uncleared Transactions Written -Off
There being no further business to discuss a Motion was made by lice Chairman Smith and was
seconded by Commissioner Ladell. Lotion carried, 5 ayes — 0 nays. Chairman Wilson adjourned
the meeting at 12:55 p.m.
NTE* Certification of Secretary Attached
Certification of secretary
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Chairman
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Secretary M
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CERTIFICATE
1, Stadia J. Waters, the duly appointed, qualified and acting Secretary of the Housing Authority of the
City of Faris, Lamar County, Texas do hereby certify that the attached Extract from the Minutes of the
Regular meeting of the Commissioners of the said FHA, held on April 22 2025, is a true and correct
copy of the original Minutes of said meeting on file and of record insofar as said original minutes tes relate
to the matters set forth in said attached Extract, and I do further certify that each Resolution appearing
in said attached Extract is a true and correct copy of the same Resolution adopted at said meeting and
on file and of record.
IN TESTIMONY WHEREOF, I have hereto set ray hand and the Seal of said FHA this 22nd day of April
2025.
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