2025-037 - Authorizing the award of professional service provider contracts for the Homeowner Reconstruction Assistance Program through the HOME Investment Partnerships Program Fund from the Texas Department of Housing & Community Affairs (TDHCA)RESOLUTION NO. 2025-037
A RESOLUTION OF THE CITY OF PARIS TEXAS, AUTHORIZING THE AWARD
OF PROFESSIONAL SERVICE PROVIDER CONTRACTS FOR THE HOMEOWNER
RECONSTRUCTION ASSISTANCE PROGRAM THROUGH THE HOME
INVESTMENT PARTNERSHIPS PROGRAM FUND FROM THE TEXAS
DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA).
WHEREAS, the Texas Department of Housing and Community Affairs (TDHCA) for
Homeowner Reconstruction Assistance through the HOME Investment Partnerships Program.
HOME contract requires implementation by professionals experienced in completion of federally -
funded HOME services, -
WHEREAS, in order to identify qualified and responsive providers for these services a
Request for Proposals (RFP) process for HRA services has been completed in accordance with the
TDHCA requirements;
WHEREAS, the proposals received by the due date have been reviewed to determine the
most qualified and responsive providers for the professional service;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS
TEXAS, THAT:
Section 1.
That GrantWorks, Inc. is selected to provide project -related
administration/project delivery services/construction management for TDHCA
HRA grant program(s).
Section 2.
That any and all project -related services contracts or commitments made with
the above-named service provider(s) are dependent on the successful
negotiation of a contract with the service provider(s).
PASSED AND APPROVED THIS 11th day of August, 2025.
0
ATTEST:
. ...........
lfr/s r r"
J ce Ellis, City Clerk
FAI
Mihir Pa4aj, Mayor
APPROVEAAS TO FORM:
jInie H. lHa'rris, City Attorney
Administration/Project Detivery Services/Construction Management Rating Sheet
Grant Recipient __
Name ofRespondent
Evaluator's Name
HRA Program
Date of Rating
Experience - Rate the Respondent of the Request for Proposal (RFP) by awarding points up to the maximum listed for
each factor. Information necessary to assess the Respondent on these criteria may be gathered either from past
L-xperience with the Respondent and/or by contacting pastIcurrent clients of the Respondent.
Experienc�
Factors
&axdPts`
Score
1.
Related Experience / Background with federally funded projects
20
2.
Related Experience / Background with specific project type
15
(housing rehabilitation, acquisition ofproperty, coordination with
regulatory agency, etnj
5.
References from current/past clients
10
Subtotal, Experience
45
Work Performance
Factors
��Pts.
Score
1.
Submits & Responds toclient/HRA requests inotimely manner
5
2.
Past client/HRA projects completed onschedule
5
3.
Work product isconsistently nfhigh quality with low level oferrors
5
4
Past client/HRA projects have low level ofmonitoring
5
findings/concerns
5.
Manages projects within budgetary constraints
5
Subtotal, Performance
25
Capacity
to Perform °
Factors
�x. Pts.
Score
1.
Qualifications ofProfessional Administrators / Experience ofStaff
10
2.
Present and Projected Workloads
5
3.
Quality ofPmpooa|8NorkPlan
5
4.
Demonstrated understanding ofscope nfthe HRA Program
5
Subtotal, Capacity toPerform
25
Proposed Cos
Factors
&�. Pts.
Score
Proposed cost iuinline with independent estimate and compared
5
with all cost proposals received
A=Lowest Proposal $________
B=Bidder's Proposal $________
TOTAL SCORE
Factors
U Experience
O Work Performance
O Capacity toPerform
O Proposed Cost
A-8X5=Respondent's
Score 5
Total Score
Max.Pts.�
45
25
25
5
100
Step 1—Selection Review Committee (See belonm):
Fl Twsk.1.1: Establish Selection Review Committee:
Before sending out the Request for Proposals (RFP), the Entity wilt establish a Selection Review Committee to
determine the criteria to select and rate competing respondents.
• The committee must include at least two people, with no maximum number of members, however, if
the committee only includes two people all decisions must beunanimous; ifthe committee includes
more than two people amajority imrequired for each action.
• The committee is advised to include at [east one local official, such as a member of the elected
governing body. `
• The committee may also include other elected officials; employees of the locality; employees or
officers of third -party public utilities served through this project; or other relevant persons.
Committee members may not have any actual or potential conflicts of interest with any of the inUividuuks,
firma, or agencies under review (e.g., family relationships, close friendships, nubgnd or unrelated business
dealings) and no person who might potentially receive benefits from HRA -assisted activities may participate
in the selection, award, or administration of a contract supported by HOME -funding if he or she has a real or
apparent conflict o[interest. 2CFR 2O0.318(o)(1).
SUE-UMN-REVIEW COMMITTEE
Name
Titte/Off ice/Position
M -hr Pank,�I
Major — Ci� of Pari5,
2.
3.
4.
Fl Task.1.2: Determine the Scope ofWork (8OV)
Determine the scope of services needed to successfully apply for and implement the HRA contract. The
scope of work should itemize the tasks needed, with timeframes and achievable goats.
TDHCA standard Performance Statement, included in the Sample Administrative Contract, contains the
scope oyservices.
A detailed Scope of Work ("SOW") for HRA administration/project delivery services/construction management
is provided with this packet. The administration/project delivery services/construction management service
provider to be hired wilt provide grant administration and contract-retated project delivery services.
FlTash1.3:Determine the Written Selection Criteria «oEvaluate Respondents
[:] Administration/Project Delivery Services/Construction Management
Use the Sample Administration/Project Delivery Services/Construction Management Rating Sheet on page 9
or develop your own written weighted criteria that will be used to select the Administration/Project Delivery
Services/Construction Management Provider(s) based on the proposed HRA project. Proposals for the
program must bnscored accordingly. For example:
You may also develop your own written weighted criteria to select the Administration/Project Delivery
Services/Construction Management Provider(s). If you develop your own urheria,
included— and the Selection Review Committee may determine the relative weight of this factor. All relative
weights must be disclosed to bidders in the solicitation, and the relative weights must be followed. Example
provided on page 9: Sample Proposal Rating Sheet for Homeowner Reconstruction Assistance.
Experience of the Firm
45
Prior Work Performance
25
Capacity to Perform
25
Proposed Cost
5
Total
100
You may also develop your own written weighted criteria to select the Administration/Project Delivery
Services/Construction Management Provider(s). If you develop your own urheria,
included— and the Selection Review Committee may determine the relative weight of this factor. All relative
weights must be disclosed to bidders in the solicitation, and the relative weights must be followed. Example
provided on page 9: Sample Proposal Rating Sheet for Homeowner Reconstruction Assistance.
13 711"1",r.
riV
TEXAS
Where Texans Reach H(gher
August 11, 2025
The City sent a Request for Proposals for the 2025 HOME program. The requests were sent
on July 10, 2025 with a deadline of July 29, 2025. Only one proposal from an administrator
firm was received as follows:
1. GrantWorks, Inc.
The Proposal was reviewed by the Selection Committee and determined to satisfy the
selection criteria in the RFP. This firm is qualified to provide grant administration services
on this project. The firm was chosen via vote at the City Council's meeting held August 11,
2025,
1Q4/ IVU/
Mihir Pankaj, Mayor