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Agenda Packet
CITY COUNCIL AGENDA Notice is hereby given that the City Council of the City of Paris shall meet in regular session at 5:30 p.m. on Monday, October 27, 2025. The meeting will be held at the City Council Chamber, 107 E. Kaufman Street, in Paris, Texas. One or all Council Members may be attending remotely by audio and/or video conference, but the feed will be available to the public during the meeting. If the meeting is live streamed, it will be available at h111 ://aaristexas Dov/fublic. The matters to be discussed and acted upon are as follows: Opening Agenda 1. Call meeting to order. 2. Invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. 4. Citizens' forum. (Persons desiring to address the Council must limit their presentation to no more than two minutes, and remarks must be limited to matters of city business. Speakers will not be allowed to cede speaking time to others. Unless an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific factual information. Claims against the City, Council Members, or employees, including but not limited to claims in pending litigation, as well as individual personal appeals are not appropriate for citizens' forum.) If necessary, the City Council may convene into Executive Session under Chapter 551 of the Texas Government Code regarding any item on this agenda. Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 5. Approve minutes from the meetings of September 16, 2025, and October 13, 2025. 6. Receive reports and/or minutes from the following boards and commissions a. Love Civic Center & Paris Visitors & Convention Council quarterly reports b. Tax Increment Reinvestment Zone "TIRZ" Board (9-11-2025) c. Love Civic Center Board (7-10-2025) d. Board of Adjustment (8-5-2025) e. Main Street Board (9-9-2025) f. Planning & Zoning Commission (8-4-2025) g. Paris Public Library Advisory Board (8-20-2025) 7. Receive September monthly financial report. Approve Change Order #1 for the 2025 Mill and Overlay, increasing the project in an amount not to exceed $80,000.00; and authorize the City Manager to execute all necessary documents. 9. Approve Change Order 41 for the 7`h Street S.W. Reconstruction Project, increase the project by $21,500.00 for an asphalt roadway tie-in and additional shoulder rock; and authorize the City Manager to execute all necessary documents. 10. Approve a Utility Easement for Oncor Power at the new Veteran's Memorial Museum. 11. Approve the Final Plat of the Brown 323 Addition, Lot 1, Block A, LCAD 54843, located at 3225 N.W. 19th Street. 12. Approve the Final Plat of the Trinity 323 Addition, Lot 1, Block A, LCAD 18814, located in the 2100 Block of FM 79. 13. Approve the Replat of the Maxey Addition, Lots 3A, 313, 4A, 413, Block 8, LCAD 13010, 13011, vacant lots on W. Campbell Street. 14. Approve the Replat of the Morrell Square Addition, Lots 3A & 4A, Block A, LCAD 18290, located in the 2800 Block of N.E. Loop 286. Regular Agenda 15. Discuss and act on an Ordinance approving the issuance and sale of "City of Paris, Texas, Special Assessment Revenue Bonds, Series 2025 (Forestbrook Public Improvement District No. 1 Improvement Area #1 Project)" and approving various documents related to such bonds. 16. Discuss and act on an Agreement for Special Assessment Collector between the City of Paris and TxGovSolutions, LLC for collection of assessments for Forestbrook Public Improvement District No. 1. 17. Discuss, conduct a public hearing and act on an Ordinance regarding the petition of Kenneth Wolfe on behalf of Stephan and Rebecca Showalter for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Retail (R) on LCAD 14044, City of Paris, Block 44, Lot 2, 650 Bonham Road. 18. Discuss, conduct a public hearing and act on an Ordinance regarding the petition of Kenneth Wolfe on behalf of Stephen and Rebecca Showalter for a Zoning Change from General Retail (GR) to Commercial (C) on LCAD 14044, City of Paris, Block 44, Lot 2, 650 Bonham Road. 19. Discuss, conduct a public hearing and act on an Ordinance regarding the petition of Trava Drake for a Zoning Change from Planned Development (PD) to General Retail (GR) on LCAD 19801, Springlake Addition, Block 8, Lot 2-A & 3, 257 N.E. 28th St. 20. Receive a presentation about the proposed BelleVue Housing Development. 21. Receive a presentation from Connie Lawman about the Paris Public Library. 22. Discuss and act on an Ordinance authorizing and directing the Director of Finance to transfer unencumbered funds from various department or reserves to other departments which are expected to over -expend their original budget appropriations. 23. Discuss and act on a contract with Sterling in the amount of $154,084.73 for professional services and equipment related to the renewal of the City's Dell infrastructure and the implementation of the Police Department's Disaster Recovery Plan. 24. Discuss and act on a contract with Claro Enterprise Solution in the amount of $127,128.41 for professional services related to the implementation of the City's 311 Platform. 25. Convene into executive session pursuant to: A. Section 551.087 of the Texas Government Code, (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1), as follows: Project Star Anchor. B. Section 551.072 of the Texas Government Code, to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. C. Section 551.074 of the Texas Government Code to deliberate the appointment employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. 26. Convene into open session and possibly take action on those matters discussed in executive session. 27. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. 28. Adjournment. Certification I certify that the above notice of meeting was posted on the bulletin board in the City Hall Annex, 150 First St. SE, Paris, Texas and on the City's website at www.paristexas.gov, no later than 5:30 p.m. on October 21, 2025. i ;' rice Ellis, City Clerk Staecial Accommodations This facility is wheelchair accessible and accessible parking spaces are available. Requests for special accommodations or interpretive services must be made forty-eight (48) hours prior to this meeting. Please contact Janice Ellis at (903) 784-9248 orjellis@paristexas.gov for assistance. Item No. 5 MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF THE CITY OF PARIS, TEXAS September 16, 2025 The City Council of the City of Paris met for a special meeting at 1:00 p.m. on Tuesday, September 16, 2025, at the City Council Chamber, 107 Kaufman Street, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Rebecca Norn-ient, Alix Putnam, Mickey Ellis, and Tracy Attebury City Staff- Rose Beverly, City Manager; Janice Ellis, City Clerk; Stephanie Harris, City Attorney; Rich Salter, Police Chief, Thomas McMonigle, Fire Chief, Osci Amo-Mensah, Director of Planning & Community Development; Connie Lawman, Library Director; Michel Sorrell, Finance Director; Celso Arrieta, IT Manager; Jon McFadden, Public Information Officer; Duke McGhee, Building Official; Derek Dacus, GIS Coordinator; and Sandy Collard, HR Director Absent: Council Member: Shatara Moore Opening Agenda 1. Call meeting to order. Mayor Pankaj called the meeting to order at 5:30 p.m. 2. Receive presentation from Shane Howard about a Strategic Plan and discuss same. Mr. Howard briefly spoke about Share Point and Power Automate. IT Manager Mr. Arrieta reviewed the 311 Platform citing it would make for better communication with the public. He also reviewed the M365 Pilot apps which included one note and forms, as well as being able to make a phone call through TEAMS. Mr. Howard said everyone should remember DACJ which meant do a complete job. He said do not let politics cause you to under communicate or over communicate. Next Public Information Officer Jon McFadden spoke about communication tools, website modules, the Blog, the city calendar and the form center. City Engineer Todd Mittge briefly spoke about safe and sane routes. Mr. Howard conducted several surveys to City Council and City Staff. Mayor Pankaj left at 4:45 p.m. Mr. Howard discussed the survey results with the group. Special Meeting September 22, 2025 Page 2 Mayor Pro -Tem. Savage announced that the meeting would be continued until 12:00 p.m. the next day, Wednesday, September 17, 2025. On September 17, 2025, at 12:02 p.m,, Mayor Pro -Tem Savage continued the meeting. GIS Coordinator Derek Dacus gave an overview of all the different facets of GIS and mapping. Mr. Amo-Mensah and Mr. McGee spoke about the possibility of different programs, such as "love your block project." Mr. Howard said what is important to you is reflected in the choices you make. Next, Mr. Howard talked about strategic outcome number five, which dealt with excellent qualify of life. Mr. Howard conducted several surveys and discussed the results with City Council and City Staff. Adjournment. There being no further business, Mayor Pankaj adjourned the meeting at 2:46 p.m. MIHIRPANKAJ, MAYOR JANICE ELLIS, CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS October 13, 2025 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, October 13, 2025, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Mihir Pankaj Mayor Pro -Tem: Gary Savage Council Members: Shatara. Moore, Rebecca Norment, Alix Putnam, and Tracy Attebury City Staff: Rose Beverly, City Manager; Stephanie Harris, City Attorney; Janice Ellis, City Clerk; Randy Tuttle, Assistant Police Chief; Michel Sorrell, Interim Finance Director; Gene Anderson, Interim Finance Director; Osei Amo-Mensah, Director of Planning & Community Development; M.A. Smith, Director of Public Works; and Clyde Crews, Fire Marshal Absent: Council Member: Mickey Ellis Q, enin A enda 1. Call meeting to order. Mayor Pankaj called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. United States Pledge of Allegiance & Texas Pledge of Allegiance. City Council led the United States Pledge of Allegiance and the Texas Pledge of Allegiance. 4. Citizens' forum. No one spoke at the citizens' forum. Consent A Benda Mayor Pankaj reported that the September 2025 financial report would need to be moved to the next meeting. He inquired of Council Members if they wished to pull any items from the consent agenda for discussion. With the exception of the September 2025 financial report, a Regular Council Meeting October 13, 2025 Page 2 Motion to approve the consent agenda was made by Mayor Pro -Tem Savage and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays. 5. Approve minutes from the meetings of September 16, 2025, and September 22, 2025. 6. Receive reports and/or minutes from the following boards and commissions: a. Building & Standards Commission (8-18-2025) b. Historic Preservation Commission (9-10-2025) c. Paris Economic Development Corporation (8-19-2025) 7. Approve an extension of the contract with Placer Al for services related to "Placer Data." Receive monthly financial report for August 2025 and September 2025 9. Receive monthly ditch maintenance report. 10. Approve RESOLUTION NO. 2025-048: A Resolution authorizing professional providers selection for the 2022 Resilient Communities Program funded and administered through the Texas General Land Office. Re alar A ' enda 11. Receive a presentation from Jon McFadden about the Public Information Office Department. Public Information Officer Jon McFadden gave a presentation on long-term projects and the day-to-day activities. He reviewed new laws effective January 2026 with regard to social media and the City's website. 12. Discuss and act on RESOLUTION NO. 2025-049: A Resolution approving the form and authorizing the distribution of a preliminary limited offering memorandum for the City of Paris, Texas, Special Assessment Revenue Bonds, Series 2025 (Forestbrook Improvement District No. 1 Improvement Area #1 Project). City Attorney Stephanie Harris explained that this was the next step in the bonding process. She said this Resolution allows the issuer of the bonds to show potential purchasers all of the disclosures for their consideration prior to purchasing. A Motion to adopt a Resolution authorizing the distribution of a preliminary limited offering memorandum for the City of Paris, Texas, Special assessment Revenue Bonds, Series 2025 (Forestbrook Public Improvement District No. 1 Improvement Area #1 Project) was made by Council Member Attebury and seconded by Mayor Pro -Tem Savage. Motion carried, 6 ayes — 0 nays. Regular Council Meeting October 13, 2025 Page 3 13. Discuss and act on RESOLUTION NO. 2025-050: A Resolution approving and authorizing an Economic Development Agreement and Tax Abatement Agreement with Christopher Sebastian Martinez d/b/a ASA Electric and Construction, LLC pursuant to the 5 in 5 Housing Infill Development Program. Director of Planning & Community Development Osei Amo-Mensah said the applicant had applied for an economic development and residential tax abatement agreement under the 5 in 5 Housing Infill Development Program for the purpose of building up to a total of five single- family dwellings. He said the estimated cost of the improvement or repairs was $1,000,000.00. A Motion to approve this item was made by Council Member Putnam and seconded by Council Member Attebury. Motion carried, 6 ayes — 0 nays. 14. Discuss and authorize the City Manager to execute a ground lease agreement with Robert Rusak for construction of a private hangar (Hangar No. 10) at Cox Field Airport. City Clerk Janice Ellis said Robert Rusak approached the airport manager about 6 months ago about this piece of property with an express of a ground lease for the purpose of constructing a private hangar. She also said Mr. Rusak had submitted plans and obtained approval from the FAA for an 80 x 80 hangar. Ms. Ellis reported his annual lease for the land would be $1,600.00 and the term was for 40 years. Mayor Pro -Tem Savage asked if this was advertised. Ms. Ellis said to her knowledge those at the airport were aware of the upcoming opportunity, which were those who flew or had airplanes. He said previously there were nine ground leases approved but those had not been advertised. Ms. Harris explained that was one company and part of those leases was an agreement with the City to extend the taxiway. She said that was very different than a single ground lease. A Motion to approve this was made by Council Member Norment and seconded by Council Member Putnam. Motion carried, 6 ayes — 0 nays. 15. Discuss and act on the appointment of one board member to fill a vacant position of Sandi Kear on the Library Advisory Board. City Clerk Janice Ellis explained that Sandi Kear had resigned from the Library Advisory Board, leaving a vacant position. She said staff pulled applications of those who had previously applied for the board and they were Annette Lewis, Jessika Minaudo and Sharon Peters. City Council cast their ballots, and Ms. Ellis announced that Annette Lewis received the most points. A Motion to appoint Annette Lewis to the Library Advisory Board was made by Council Member Attebury and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays. Regular Council Meeting October 13, 2025 Page 4 16. Discuss and act on a Resolution nominating a candidate(s) for the Lamar County Appraisal District Board. Ms. Ellis said every two years the Lamar County Appraisal District Chief Appraiser asks the City to submit the name of its nominee to serve on the Board. She also said once the LCAD receives nominations from all of the taxing entities, the LCAD would prepare a ballot and return to the City for City Council to cast their vote. A Motion to nominate Gene Anderson as the City's nominee was made by Mayor Pro - Tem Savage and seconded by Council Member Norment. Motion carried, 6 ayes — 0 nays. 17. Discuss and act on changes for meeting dates in November and December. Ms. Ellis reported that normally in November and December, the second City Council meetings of the month were cancelled due to holidays and accompanying conflicts in scheduling. She said staff recommended cancelling the November 24 and December 22 meetings. A Motion to approve this item was made by Council Member Putnam and seconded by Council Member Attebury. Motion carried, 6 ayes — 0 nays. 18. Discuss and act on RESOLUTION NO. 2025-052: A Resolution Denying Oncor's proposed rate increase. Interim Finance Director Gene Anderson said staff was presenting a resolution which denies the rate increase and once the resolution was adopted, Oncor would have thirty days to appeal the decision to the Public Utility Commission. He also said at that point the appeal would be consolidated with Oncor's filing currently pending at the PUC but when the PUC would make their decision was not known at this time. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Ms. Ellis reminded everyone about the Festival of Pumpkins taking place on October 25th from 9:00 a.m. to 5:00 p.m. in downtown Paris. Mayor Pankaj said Kimmie Snowton wanted to him to remind everyone about the last coffee with cops scheduled for October 21St at 9:00 a.m. at Burger King. Mayor Pankaj said he would like something on one of the next two agendas about the "no littering" signs, and that he would like TxDOT involved in the conversations. Mayor Pro -Tem Savage said he would like to see more events in West Paris, because they were well attended. 20. Adjournment. There being no further business, a Motion to adjourn was made by Mayor Pro -Tem Savage and seconded by Council Member Norment. Motion carried, 6 ayes - 0 nays. Mayor Pankaj adjourned the meeting at 6:10 p.m. Regular Council Meeting October 13, 2025 Page 5 MIHIR PANKAJ, MAYOR JANICE ELLIS, CITY CLERK Item No. 6 MINUTES OF THE REGULAR MEETING FOR TAX INCREMENT REINVESTMENT ZONE TIRZ BOARD PARIS TEXAS CITY COUNCIL CHAMBER 107 E. KAUFMAN ST PARIS TEXAS THURSDAY SEPTEMBER 11 2025 4:00 O'CLOCK. P.M. Members present: Cody Head, Chairman; Miles Mathieu, Vice -Chairman; Maureen Hammond, Reeves Hayter, Dillon Cecil, and Pam Norwood Members absent: Brad Archer City Staff: Rose Beverly, City Manager; Emily Secrest, Government Analyst; Stephanie Harris, City Attorney; Skylar Unger, Deputy City Clerk; Cheri Bedford, Main Street Coordinator; and Osei Amo-Mensah, Director of Planning and Community Development City Council present: 1. Call meeting to order. Mayor Pro -Tem, Gary Savage Chairman Head called the meeting to order at 4:00 P.M. 2. Citizens' input. No one came forward during citizens' input. 3. Approve minutes from the Meeting on August 14, 2025. A Motion to approve the Minutes was made by Ms. Hammond and seconded by Mr. Cecil and Mr. Mathieu. Motion carried, 6 ayes — 0 nays. 4. Approve Residential Tax Abatement Agreement with Palma Holdings, LLC under the 5 in 5 Housing Infill Development Program. Director of Planning and Community Development, Osei Amo-Mensah, stated that the applicant Palma Holdings, LLC has applied for an Economic Development and Residential Tax Abatement Agreement under the 5 in 5 Housing Infill Development Program to build ten single family homes on ten separate parcels within the Program area, and one of these parcels fall within the TIRZ. The parcel's current appraised value is $900.00 according to LCAD records. Under Texas Tax Code Chapter 312, a tax abatement on property within a TIRZ must be approved by both the City Council and the TIRZ Board of Directors. Staff has reviewed the application and determined that the property is within the TIRZ Zone and Program Area, and that the proposed improvements meet the criteria for the Program. There are transfers of City of Paris trustee properties. All incentives are provided in the Program guidelines and criteria. While the agreement also contains additional incentives under Chapter 380 of the Texas Local Government Code, the TIRZ Board need only be concerned with the tax abatement on parcel no. 14306. Chairman Head asked whether these Agreements should be presented to the TIRZ Board prior to City Council. Ms. Harris responded that while the law does not specify, the Board may begin following that process moving forward. Page 1 of 2 A Motion to approve the Residential Tax Abatement Agreement with Palma Holdings, LLC under the 5 in 5 Housing Infill Development Program was made by Mr. Cecil and seconded by Ms. Hammond. Motion carried, 6 ayes — 0 nays. 5. Discussion and possible action regarding the removal of Sub -Zone 4 from the TIRZ boundary. Ms. Hammond explained her reasoning for recommending the removal of Zone 4 from the TIRZ, noting that it was not generating sufficient revenue and could take several years to produce a substantial return. Mr. Mathieu inquired about the location of the lift station, and Ms. Hammond read an email from the City Engineer indicating that a replacement would be beneficial. Following further discussion and questions from the Board, Ms. Harris suggested presenting a draft Ordinance at the next meeting to remove Zone 4. By consensus, the Board agreed to have Ms. Harris submit the request to City Council for the removal of Zone 4 from the TIRZ. 6. Review of the Financial Projection Tool and matters relating to updating the Tool. Mr. Mathieu reported that he had not received a response from Mr. Denney regarding the update. With no new information available, the Board proceeded to the next item. 7. Request future agenda items. - Draft Ordinance for the removal of Zone 4 - Update on the Financial Projection Tool - Toole Plan/Chris Lambka - Update on 1St Street Renovation Project 8. Adjournment. There being no further business, a Motion to adjourn was made by Mr. Hayter and seconded by Ms. Norwood. Motion carried, 6 ayes — 0 nays. Chairman Head adjourned the meeting at 4:26 P.M. Page 2 of 2 MINUTES OF THE LOVE CIVIC CENTER BOARD MEETING OF THE CITY OF PARIS, TEXAS July 10, 2025 The Love Civic Center Board of the City of Paris met for a regular session at 12:15 p.m. on Thursday, July 10, 2025, at the Love Civic Center, 2025 S. Collegiate. Present: Board Members: Gary Flynn, Robert Staples, Patty Nix, Owen Jobe, Denise Moffitt, Brittany Chaidemenos, Ashley Green, Trey Kraft, and Levi Graham. City Representatives: Alix Putnam. Absent: Board Members: Brittany Johnson, Bart Chadwick, Hunter Jones, Peggy McClaren, Lauren Wilson, and Brad Ramsey 1. Call meeting to order. Robert Staples, Chairman, called the meeting to order at 12:17 p.m. 2. Citizens' Forum. No one present. 3. Approve minutes from the meeting of May, 2025, a motion to approve this item was made by Ashley Green, seconded by Brittany Chaidemenos, motion carried, 9 ayes, 0 nays. 4. Receiving the financial report from Denise Moffitt, a motion to approve this item was made by Levi Graham, seconded by Chase Coleman. Motion carried, 9 ayes, 0 nays. Randy Nation stated that roof repairs are happening. He also stated that the AC over their office has gone out and to replace with heat pump, which has been recommended is 14K. A motion to approve this was made by Chase Coleman, seconded by Robert Staples. Motion carried. By doing heat pump that will eliminate the need for a new boiler. Randy Nation also stated that the city has been called to fill in potholes in the parking lot and asked to please sweep before the 41" Tour de Paris on July 19'. 6. Gina Crawford stated that Brittany Johnson has resigned. Levi Graham made a motion to accept resignation, seconded by Robert Staples. Motion carried. 9 ayes, 0 nays. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Ashley Green, seconded by Board Member Levi Graham. Motion carried, 9 ayes — 0 nays. Robert Staples adjourned the meeting at 12:37p.m. Robert Staples, Chair Board of Adjustment Meeting August 5, 2025 Page 1 MINUTES OF THE BOARD OF ADJUSTMENT MEETING OF THE CITY OF PARIS, TEXAS AUGUST 5, 2025 The Board of Adjustment of the City of Paris met for a regular session at 12 p.m. on August 5, 2025, at the City of Paris- City Hall, Council Chambers located at 107 E Kaufman St. Present: Board Members: David Hamilton, Harley Draven, Ben Vaughan and Richard Thompson. City Representative: Stephanie Harris and Osei Amo-Mensah. Absent: Bill Sanders. The Board of Adjustment meeting was called to order by David Hamilton, at 12; 00 p.m. 2. Election of officers. A. Chairman David Hamilton was nominated and elected as Chairman, no other nominations were made. B. Vice -Chairman Harley Draven was nominated and elected as Vice -Chairperson, no other nominations were made. 3. Approval of minutes from previous meeting. (May 6, 2025) Motion was made by Ben Vaughan, seconded by Richard Thompson to approve minutes for the May 6, 2025 meeting. Motion carried 4 ayes — 0 nays. 4. Public hearing to consider and take action on the petition of dakir Malek of EXL Capital Group LLC regarding a variance to the City of Paris Area Regulations, Section 9-402.1(2), on Lots 1-3, Block 1, of the Talkington-Hodge Addition being located at 1471 W Kaufman Street. David Hamilton opened the public hearing. Director of Planning and Zoning, Osei Amo-Mensah presented the case to the board and gave City recommendation. No one else spoke in favor or opposition of the request. Public hearing was declared closed. Motion was made by Ben Vaughan, seconded by Richard Thompson to approve the variance to the City of Paris Area Regulations, Section 9-402.1(2) based on the following findings. Motion carried 4 ayes - 0 nays. 5. Board of Adjustment Meeting August 5, 2025 Page 2 FINDINGS: 1. The lot is platted. There are other existing buildings within the vicinity that do not meet the required minimum building size of 1,500 square feet. 2. The proposed residential structure of 1,180 square feet in Single -Family Dwelling-SF2 cannot meet the required minimum size of 1,500 square feet building per City of Paris Area Regulations, Section 9-402.1(2). 3. Whereas the proposed structure does not meet the minimum required size per the code, the request for variance is in harmony with the general purposes and intent of area regulations for residential buildings in Single -Family Dwelling-SF2 contained in the Zoning Ordinance 1710 Section 9-402.1(2) and will protect the character of the immediate vicinity of the area. 4. There are no special or unique condition(s) of restricted area, such as the utility easement that exists on the subject parcel of land that causes unusual and practical difficulty or unnecessary hardship in compliance with the provisions sought here to be varied, other than a corner lot that requires two front yard setbacks issue that can be met, irrespectively. 5. The hardship sought to be avoided is necessarily the result of (a) the applicant's own actions (self-imposed or self-created) and may not cause (b) economic or financial "hardship" should the application be denied. 6. The provision of the ordinance regulation that is sought to be varied will deprive the applicant of reasonable rights to use property that are commonly enjoyed by other properties such as reduced building size in the Single -Family Dwelling Zoning District -SF2 which are required to comply with these same ordinance provisions. Adjournment. APPROVED THE 7TH DAY OF OCTOBER, 2025. Chairperson MINUTES OF THE Main Street Board MEETING OF THE CITY OF PARIS, TEXAS September 9, 2025 The Main Street Board of the City of Paris met for a regular session at 4:30 p.m. on Tuesday, September 9, 2025 at the PARIS CITY COUNCIL CHAMBERS 107 E. KAUFMAN PARIS, TEXAS 75460. Present Board Members: Glee Emmite, Kim Kalina, Tyrone Hayden, Mary Hart, Kevin Moore Chamber Representative: Karen Dougherty City Representatives: Cheri Bedford, Main Street Manager, Osei Amo-Mensah, Director of Planning and Community Development and, Alix Putnam, Liaison/City Council Member Absent Board Members: Melissa Jones and William Walker Call meeting to order. Kevin Moore, Chair called the meeting to order at 4:29 p.m. Moore read the vision and mission statements. 2. Citizens' Forum. Paris Downtown Association President, Misti Scott, spoke as the voice of PDA and saw where we can help each other. Reminder to the board of Witches and Wine is Oct. 11th. They will be selling cups at the fountain. Looking forward to the scarecrow competition (that Mainstreet Board is sponsoring) that also brings fun and decor leading up to the Festival of Pumpkins. 3. Approve minutes from the meeting of August 12, 2025. Moore asked if members had a chance to review the minutes or had any questions or changes to the minutes. A motion was made to approve the August meeting minutes by Hayden. Motion was seconded by Hart. 5 ayes, 0 nays. Motion carried. 4. Committee Reports: a. Workplan Updates: Kalina reported that she worked on social media for the Main Street FB page including: a video introducing The Battle of the Artists. She reminded the board to please follow the Main Street FB page and to like and share to spread the word on our activities. Paris Arts Movement Group has finished the garden stakes and will await notification to install at the Parc de Art. [Main Street Board] Meeting [September 9, 2025] Page 2 Hart reported that the next crosswalk will be an illusion, and we need to get approval for a different location. Festival of Pumpkins Donors are coming in. PJC donated several big table and easels. Working on 3 Pumpkin Queens. PJC Art Dept will assist with decor. She also attended the online board training with Cheri. Mary asked the Guild and Alliance in Paris for their vision and mission statements at the request of Kevin Moore. He wanted to know which group would be best to include in our meetings in order to continue or progress in the area of art in the future. Both groups are working on these statements. However, Mary and Melissa are both members of the Guild and Alliance. So, at this time, we have representation for these groups. Emmitte reported that she attended the MS Regional Board Training and Tour of Downtown. Hayden reported that he coordinated Salsa Night plans and advertisement with Cheri. Salsa on the Square will be Sept. 20th. Moore- also attended the regional meeting for MS Board. He wants to create excitement around the Festival of Pumpkins on Oct. 25th. b. PDA: Emmite reported that they will support the Festival of Pumpkins by sponsoring a Pumpkin Queen. The business of the month is Credit Union of TX. Also, the PDA voted on a new logo for Paris Downtown Association. c. HPC: Emmite reported that held an emergency meeting on August 25th to vote and approve Hygge Realty Office to have a door opening on West interior wall. Paris. House facade grant was also approved. d. Chamber/VCC: Dougherty reported regarding August Events in Paris: Aug 28-31 is the Evening in Paris -250 registered. To encourage attendees to eat, shop, and stay, they asked attendees to turn in a receipt for a door prize. Aug 12th and 13th Music Festival and Paris Balloon at Fairgrounds. 9/20 Paris Pair Marathon at the Civic Center. 9/24 Outlaw Boat Races at Crook Lake 9/27-28- Bug Tussle 57th year Banquet at Heritage Hall. Coordinators Report: Cheri Bedford, Main Street Manager, shared that part of our goal is to review each year Transforming Strategies from the Toole Plan. We have a 4 -part transformation strategy. We need to streamline our efforts, look at what we do well(lighting), and what our focus needs to be(possibly parking? Or maybe not?). We need to break our goals down into achievable steps. She reminded us that downtown belongs to everyone. Individual recognition is important, but remember, it is downtown. Last week there was a Q/A Session regarding the First Street Project. Brochures were shared for Brick Fundraiser. There is a limited amount to be sold. Need to order by 9/30 to be the first round on the street. A professional Grant Writer attended the Q/A and shared opportunities for a grant. Cheri recommends strongly that we need to focus on trying for a grant. We also need [Main Street Board] Meeting [September 9, 2025] Page 3 to engage our Paris Downtown Association business members. The first week in October, Cheri is asking for assistance with how many businesses, employees and people living in downtown for our report. Hatch Chile Festival- 1800 in attendance, raised $2700.00 through sale of t -shirts and donations. No parking issues were happening during this event. The Placer app, showed people from 2.5 hours away attended. Festival of Pumpkins preliminary map is ready. Our goal this year is to get downtown merchants more involved. For example, we are encouraging merchants to create scarecrows. Paris Brewery will be hosting a beer garden, South Main Iron will display their products, we are adding a street pickleball tourney sponsored by Chiseled Millworks and In a Pickle. Alix Putnam- Spoke regarding the Toole Plan- If we re -ignite our design plan. Currently, some of it is on the shelf, and some we have accomplished. Council is in favor of new leadership and encourages others to apply if interested. Moore asked that the board begin thinking of creative or alternative ways to park. 3. Adjournment. There being no further business, A Motion to adjourn was made by Board Member Glee Emmitte and seconded by Board Member Mary Hart. Motion carried, 5 ayes 0- nays. Kevin Moore, Chair, adjourned the meeting at 5:35 p.m. Kevin Moore, Chair MINUTES OF THE PLANNING & ZONING COMMISSION REGULAR MEETING OF THE CITY OF PARIS, TEXAS AUGUST 04, 2025 The Planning & Zoning Commission of the City of Paris held a regular meeting at 5:30 p.m. in the City Hall, Council Chambers, 107 East Kaufman, Paris, Texas. Commissioners Present: Adam Bolton, Larry Walker, Chad Lindsey, Robert Spain, Paula Portugal, Eric Guillot, Rochelle Jones City Representatives: Osei Amo-Mensah- Director Planning & Community Development Triniti Frazier- Planning Technician Todd Mittge- City Engineer Clyde Crews- Fire Marshal Stephanie Harris- City Attorney Rose Beverly- City Manager Commissioner(s) Absent: None Chairman Adam Bolton called the meeting to order at 5:30 p.m. Citizens' forum. The citizen's forum was declared open. Mary Hart from 3095 Briarwood expressed concerns of excavation, noise, dirt and debris, attracting pests, displaced animals, and states the fence installed to close to alley in the Springlake Estates subdivision. Carol Hufnagel from 720 Bunker asked who inspects repaving of streets in front of Aikin Elementary School stating there is a deep indentation there. Margie McKee from 835 Fairway and Nathan Bell- local realtor, expressed concerns of increased traffic in the Springlake Estates subdivision. With no one else speaking the forum was declared closed. Approve minutes from the meeting of July 07, 2025. A motion to approve the minutes was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 4. Conduct a public hearing to consider and take action regarding the petition of Paul Stoll of Plan Z Developments LLC for a Comprehensive Pian Amendment from Low Density Residential (LDR) to Retail (R) on part of LCAD 18277 (5.97 acres). Legal Description: City of Paris, Block 259, Lot PT of 14, N Collegiate Dr & Pine Mill Rd. Osei Amo-Mensah states the applicant is requesting a comprehensive plan amendment. The property is currently a vacant lot, Also on this agenda (Items 5 & 6) are zoning change requests that apply to the same and adjoining properties by Paul Stoll of Plan Z development. Amo-Mensah further states access and connection to utilities are available at this location. Commercial development in this location will provide conformity and will serve the immediate and long-term needs of the vicinity. Be states an appropriate buffer must be provided to the southern portion of adjacent residential zoning to minimize incompatible uses between residential and commercial use noise or nuisance. Commissioner Larry Walker says he has concerns about increased traffic. Amo-Mensah asked Todd Mittge, City Engineer to address traffic off Collegiate and the buffer between residential. Applicant Paul Stoll states he purchased the property with a goal to get the site where it could be developed. Currently there is a 23 foot elevation change and his plan would mitigate the elevation with landscaping so the grading is not an issue. Commissioner Paula Portugal says she is concerned about the trees that have been removed. Paul Stoll states his desire is to have a 40-50 ft landscaped buffer. The public hearing was declared open. Margie Mekee 835 Fairway, Sharon Yarby 820 Fairway, Mary Dart 3095 Briarwood, Kim Kalina 2870 Kessler, Szchwealion Milton 3085 Briarwood, Carol Hufnagel 720 Bunker, Michael Martin 920 Medalist all expressed opposition to this petition and states their concerns are drainage issues, increased traffic, dump trucks coming down Fairway, property values decreasing, those with garages off the alley spoke of issues with getting cars out of their driveway now that the fence has been installed behind their properties, as well as heavy equipment has increased noise in their backyard. With no one else speaking the public hearing was declared closed. Commissioner Chad Lindsey states based on the submitted input forms the main concern is traffic. Todd Mittge advised that the TXDOT frontage and over pass going in this area can alleviate some of the traffic issues. A drainage plan is required. A motion to approve the comprehensive plan amendment was made by Commissioner Chad Lindsey and seconded by Commissioner Adam Bolton with Commissioner Larry Walker opposed, Motion carried, b ayes — 1 nays. 5. Conduct a public hearing to consider and take action regarding the petition of Paul Stoll of Plan Z Developments LLC for a Zoning Change from a One -Family Dwelling No. 2 (SF2) to Commercial (C) on part of LCAD 18277 (5.97 acres). Legal Description: City of Paris, Block 259, Lot PT of 14, N Collegiate Dr & Pine Mill Rd. Osei Arno-Mensah states a specific land use type is not determined yet, applicant's interest is to rezone the property to commercial use. The request for zoning change at this site location from single-family no. 2 (SF -2) to Commercial will be compatible with the current zoning in surrounding areas. Commissioner Larry Walker states he is concerned that a different developer could be coming in to change what was said today. The public hearing was declared open. Sandra (inaudible last name) 935 Fairway, asked how those homes will access the alley. With no one else speaking the public hearing was declared closed. A motion to approve the zoning change was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot, Motion carried, 7 ayes — 0 nays. 6, Conduct a public hearing to consider and take action regarding the petition of Paul Stoll of Plan Z Developments LLC for a Zoning Change from Planned Development (PD) to Commercial (C) on LCAD 121806 (8.12 acres). Legal Description: Paris Towne Crossing Addition, Block 1, Lot 6B, N Collegiate Dr & Pine Mill Rd. Osei Amo-Mensah states this zoning change request applies to the same and adjoining property of Paul Stoll- Plan Z development. Staff has received over 30 input forms opposed to the petition. The public hearing was declared open. Carol Hufnagel from 720 Bunker asked who controls the street, is it City or developer? With no one else speaking the public hearing was declared closed. A motion to approve the zoning change was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 7. Consideration of and action on the Preliminary Plat of the El Aguilar Addition CB52, Lot 1, Block A, LCAD 14220, vacant lot on NW 7`" Todd Mittge states this applicant requests approval of the preliminary plat in order to build a residence. Staff recommends approval. A motion to approve the preliminary plat was made by Commissioner Chad Lindsey and seconded by Commissioner Adam Bolton. Motion carried, 7 ayes — 0 nays. 8. Consideration of and action on the Final Plat of the El Aguilar Addition CB52, Lot 1, Block A, LCAD 14220, vacant lot on NW 7Ih, Todd Mittge states this is the final plat for same property. Staff recommends approval. A motion to approve the final plat was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 9. Consideration of and action on the Preliminary Plat of the Cultiv8te Community E. Houston Street Addition CB32B, Lot 1, Block A, LCAD 13830, 1025 E. Houston St. Todd Mittge states this applicant requests approval of the preliminary plat in order to build a residence. Staff recommends approval. A motion to approve the preliminary plat with one condition was made by Commissioner Larry Walker and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 10. Consideration of and action on the Final Plat of the Cultiv8te Community E. Houston Street Addition CB32B, Lot 1, Block A, LCAD 13830, 1025 E. Houston St. Todd Mittge states this is the final plat for same property. Staff recommends approval. A motion to approve the final plat with one condition was made by Commissioner Eric Guillot and seconded by Commissioner Paula Portugal. Motion carried, 7 ayes — 0 nays. IL Consideration of and action on the Preliminary Plat of the Cultiv8 Community 12th NE Addition CB269, Lot 1, Block A, LCAD 18376, 1351 NE 12" St. Todd Mittge states this applicant requests approval of the preliminary plat in order to build a residence. Staff recommends approval. A motion to approve the preliminary plat was made by Commissioner Eric Guillot and seconded by Commissioner Paula Portugal. Motion carried, 7 ayes — 0 nays. 12. Consideration of and action on the Final Plat of the Cultiv8 Community 12t'NE Addition CB269, Lot 1, Block A, LCAD 18376, 1351 NE 12rn St. Todd Mittge states this is the final plat for the same property. Staff recommends approval with noted conditions. A motion to approve the final plat with conditions was made by Commissioner Larry Walker and seconded by Commissioner Adam Bolton. Motion carried, 7 ayes — 0 nays. 13. Consideration of and action on the Preliminary Plat of the Cultiv8 Community 17`h NE Addition, Lot 1, Block A, LCAD 14733, 513 17th NE Todd Mittge states this applicant requests approval of the preliminary plat in order to build a residence. Staff recommends approval. A motion to approve the preliminary plat was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 14. Consideration of and action on the Final Plat of the Cultiv8 Community 171 NE Addition, Lot 1, Block A, LCAD 14733, 513 17"' NE, Todd Mittge states this is the final and staff recommends approval without condition. A motion to approve the final plat was made by Commissioner Chad Lindsey and seconded by Commissioner Eric Guillot. Motion carried, 7 ayes — 0 nays. 15. Consideration of and action on the Replat of the Restlawn Cemetery 306-e, 5 & 6 Addition, LCAD 50110, 4190 N Main St. Todd Mittge advised to strike this item from the agenda as the submittal should have been a minor plat with administrative approval. 16. Request items for future agendas. Discussed meeting on Tuesday, September 2, 2025 due to the Labor Day holiday. Rochelle Jones advised she has a conflict. All other commissioners state they can meet that day. Chad Lindsey requested to add the list of uses from the land use matrix in the General Retail and Commercial zoning districts to a future agenda. 17, Planning Commission Orientation and Training Staff discussed with the Commission rescheduling the training in the future when there is a shorter agenda since this meeting held long. 18. Adjournment. There being no further business, the meeting was adjourned at 7:24 p.m. APPROVED THE 6th DAY OF OCTOBER 2025. �t%airperson ..._.... .. .. Paris Public Library Advisory Board Meeting Minutes August 20, 2025 Call to Order: The regular meeting of the Paris Public Library Advisory Board was called to order by Chairman Steve Hellmann at 5:02 p.m. Board members present were Steve Hellmann, Eva Dickey, Myers Hurt, Abigail Frank, and Jennifer Cullum. Also in attendance was the Library Director Connie Lawman and Friends of the Library board members Jennifer Hollje and Jeannie Walter. II. Citizens Forum: No citizens addressed the board. III. Approval of Minutes: The minutes from the July 161h, 2025 meeting were approved, with two corrections; (a) In VI (A), change the word "patron" to "visits", and in VI (B), correct the spelling of the word "more." With no further corrections to be made, Myers made the motion to approvethe minutes, and Jennifer provided the second. IV. New Business: a. Chairman and secretary appointments The board discussed positions for Chairman, Vice Chairman, and Secretary. Chair: Myers nominated Steve, and all were in favor. Vice Chair: Myers nominated Abigail Frank, and all were in favor. Secretary: Eva Dickey nominated Jennifer, and allwere in favor. V. Friends of the Library a. Newsletter: The Friends reported that the newsletter will be coming out in paperformat. Jeannie said that having a digital newsletter has negatively impacted the donations. Connie offered the library printer services to assistwith the printing. b. Story walk: The Friends plan on using the Polar Express again forthe wintertime storywalk. Connie asked how long the signs should stay posted. Jeannie would like for the signs to be up at least a month, but there is no time limit and to leave it up to the Children's Librarian, William. c. National Friends of the Library Week: October 19 —25 is the National Friends of the Library Week. The Friends plan on hosting another art contest. Connie would like the youth -aged winners to work collaboratively on a mural for the library. The annual meeting is tentatively set for October 21 Si, 2025, from 5:30 p.m. until 7:30 p.m. atthe library. VI. Director's Remarks: a. Board member stepping down: Sandi contacted Connie, stating that due to her recent shoulder surgery, she will be stepping down from the position. This leaves one open seat on the board. Connie stated that there is a lot of interest but will have to wait for City Council to move further on the m atter. b. Recent break-in of the library: Connie informed the board that during the last week of July, a person broke into the library and was arrested shortly afterward at the Farmer's Market. The library indoor cameras showed the person had come in during the day and left a window open, to which they crawled through after closing time. They damaged the library register, stole $24.60, flash drives, and ear buds that are sold to the patrons. While this person was in jail, another unsuccessful attempt was made to break into the library. Connie told the board thatthe Paris Police Department has been great with increasing their patrol visits. The Chief of Police noted that the hardware forthe historical windows is original, so it would be advised to use metal zip ties to secure the windows closed. Connie informed the board that this would not be a fire hazard. Connie stated that it can be unnerving to be at the library alone at night and hopes thatwith the new fiscalyear, the library can have more lighting installed outdoors. c. Agenda for September: Steve requested to have an item put on the agenda for September: he would like to review the five-year plan since this is anew start to the annual board meetings. d. Will of Ms. Rhodes: Steve asked Connie for an update to the fin ancial proceedings for the willof Ms. Rhodes. Connie stated that it is stillgoingthrough the process of closing it and will update the board when that happens. After the board members briefly discussed the possibilities of what could be accomplished with them oney, it was decided that this would beta bled fora future discussion. e. Statistics: July programs had 568 children, 214 adults, and 31 teens in attendance. July showed 12, 605 items in circulation and 5, 979 visits were made to the library. With nothing further to address, Eva m a de them otion to adjourn the meeting, with Abigail providing the second. The next meeting of the Paris Pubticl-i bra ry Advisory Board wi Rbe held on September 17t', 2025, beginning ;U5:DOpn7. Secretury Love Civic Center Quarterly Report Date # of Attendees Event 7/11/2025 100 Wrestling event 7/12/2025 300 Concert 7/16/2025 15 Self Defense course 7/19/2025 800 Tour de Paris 7/22/2025 35 Texas Asphalt 7/26/2025 500 Gun & knife show 8/2/2025 125 Fulbright-Scales Reunion 8/7/2025 35 Police Training 8-15thru 17-25 500 Ink Show 8/20/2025 175 United Way Breakfast 8/23/2025 250 Casa Banquet 8/26/2025 20 Self Defense Class 8-28 thru 8-30 250 Chaparral Square Dance Convention 9/4/2025 185 Paris Pregnancy banquet 9/6/2025 85 Hicks Family reunion 9/8/2025 50 Past Presidents Luncheon 9/11/2015 120 NRA banquet 9/13/2025 500 Rotary Club Purse Bingo 9/16/2025 35 Walmart meetings 9-19 thru 20-25 225 RRVBA lunchwon Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2025 ASSETS Love Civic Center $ 427,632.52 Reserved for Construction 131,310.05 Credit Union of Texas CD 1001 136,140.84 Red River Credit CD 332 112,661.92 Liberty CD 59873 34,741.93 Liberty CD 0718 53,645.53 FF Money Market 37109 99,797.84 Farmers CD 0085 150,840.71 Farmers CD 0144 .52215.73. Total Current Assets __1,198L987.07 Fixed Assets Signage ........ ..q2 725k00 Total Fixed Asset___62 725.00 Other Assets Due From VCC 315938 Total Other Assets 3 159.38 Total Assets $ 1,264,871.45 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 1,008.63 Payroll Liabilities Total Current Liabilities 2,595.59 NET ASSETS Retained Earnings 1,158,209.51 Net Income (Loss) __ mT04 Q66�35 Total Net Assets 1,262.275.86„ Total Liabilities and Net Assets $ 1,264,871.45 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 10 Months Ended July 31, 2025 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 10 Months Ended 10 Months Ended Annual Jul 31, 2025 Jul 31, 2025 Variance % of Budget Budget Actual Budqet REVENUE Motel Tax $ 370,468.38 $ 356,250.00 $ 14,218.38 103.99% $ 475,000.00 R.V. Hook Up 18,060.78 7,000.00 11,060.78 258.01 % 7,000.00 Misc Income 98.00 100.00 (2.00) 98.00% 500.00 Rent 123,308.05 95,000.00 28,308.05 129.80% 95,000.00 Refunded Deposits (11,070.00) (11,070.00) 0.00 100.00% (14,000.00) Tower Lighting ....__....... 0.00 .___....w_.._.... www w w.. 0 00 0 00 .... _�.... � ........ 0.00% w......�...__ww.w ..vw_... ,.400.00 Total Revenue 500,865.21_ 447,280.00 53,585.21 111.98% 563,900.00 Gross Profit.„ 500 865.21 447 280.00 _ 53,585.21_ 111.98 %_ 563 900.00 :OPERATING EXPENSES Sanctioned BBQ Expense 8,541.99 8,780.00 (238.01) 97.29% 10,000.00 Bank Service Charge 1,426.52 418.00 1,008.52 341.27% 500.00 Communications 4,157.74 5,000.00 (842.26) 83,15% 6,000.00 Office Expense 599.78 3,333.34 (2,733,56). 17.99% 4,000.00 Payroll Expenses 100,885.64 100,000.00 885,64 100.89% 120,000.00 Payroll Tax Expense 7,821.05 9,000.00 (1,178.95) 86.90% 10,800.00 Marketing / Advertising 1,801.71 1,818.00 (16.29) 99.10% 10,000.00 AudWax 0.00 0.00 0.00 0.00% 4,000.00 Bookkeeping 6,954.26 5,833.34 1,120.92 119.22% 7,000.00 Electricity 52,677.83 40,000.00 12,677.83 131.69% 48,000.00 Water 9;513.13 7,500.00 2,013.13 126.84% 9,000.00 Gas 5,037.39 4,953.00 84.39 101.70% 6,000.00 Trash Disposal 0.00 5,416.68 (5,416.68) 0.00% 6;500.00 Intown Auto Exp Allowance 2,500.00 2,500.00 0.00 100.00% 3,000.00 Small Equipment 0.00 0.00 0.00 0.00% 1,000.00 903 Concert Series 28,048.47 16,300.00 11,748.47 172.08% 30,000.00 Chamber Management 35,000.00 35,000.00 0.00 100.00% 35,000.00 Eiffel Tower Lighting/Maint 1,000.00 1,000.00 0.00 100.00% 1,000.00 Building Maint./Spls/Equip 70,417:95 70,600.00 (182.05) 99.74% 115,000.00 Security 1,342.30 4,166.68 (2,824.38) 32.22% 5,000.00 Staff Ins.lRetirement 7,066.30 8,333.34 (1,267.04) 84.80% 10,000.00 Building Insurance 0.00 0.00 0.00 0.00% 7,500.00 General Liability 4,481.95 5,000.00 (518.05) 89.64% 5,000.00 Workers Comp. Insurance 441.43 445.00 (3.57) 99.20% 1,400.00 Directors & Officers 2,000.00 2,000.00 0.00 100.00% 2,000.00 Misc Expenses 257.03 250.00 7.03 102.81 % 1,000.00 Ground Maintenance 10,960.00 11,250.00 (290.00) 97.42% 13,500.00 Furniture & Fixtures 19,157.85 19,200.00 (42.15) 99.78% 25,000.00 Capital Improvements 7,320.00 7,400.00 (80.00) 98.92% 53,200.00 Executive Mana ment Fee g 15 .�....._. .MM......,.�w....._..,OOOAO m 15 000.00. .. m .........w 0.00 ......._.......M._.M.M.,..w.w. 100.00 % _......� 15,000.00 ......�...._................... Total Operating Expenses 404 410.32 390 497.38 13,912.94 103.56% 565,400.00 Operating Income (Loss) 86,454.89 56,782.62 39,672.27 169.87% 1,500.00 OTHER INCOME Interest Income...... _...._..._w_w 7,611.46. ..........................._4,166.�8 _3,..,.��. ° ...........�..82:....� ° ......__ . 5,000..00.. Total Other Income ,,,,,rv7,611.46 4,166.68 _ 3,444.78 182.67% 5,000.00 Other Expenses Total Other Expenses _ 0.00 0.00 0.00 0.00% 0.00 Net Income (Loss) 104 $�,OS6 35 � q $ S0 949.30 $ 43,117.05 170.74% $ '_'3'500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended July 31, 2025 and 2024 and 10 Months Ended July 31, 2024 I Month Ended 1 Month Ended 1 Month Ended 10 Months Ended Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Jul 31, 2025 Jul 31, 2025 Jul 31, 2024 Jul 31, 2024 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 0.00 $ 349,871.93 R.V. Nook Up 1,621.39 0.00 2,760.89 13,164.21 Misc Income 0.00 0.00 26.00 26.00 Rent 10,470.00 0.00 4,469.94 91,451.62 Refunded Deposits (1,200.00) (1,200.00) (2,225.00) (16,155.00) Tower Lighting..._.. ..w__._�.....w.._....0.:�60. __�.�......0. ..08 .,_ �..� 0.00 ... 200.00 _..._._._ . __....._._ �.. Total Revenue 10 891.39f 1200.0 5,031.83 438,558.76 Operating Expenses Branding/Marketing Exp 0.00 0.00 0.00 750.00 Bank Service Charge 101.93 41.00 164.36 695.43 Communications 373.96 500.00 282.19 3,318.48 Office Expense 0.00 333.33 129.89 982.78 Payroll Expenses 9,552.87 10,000.00 9,455.36 93,213.44 Payroll Tax Expense 720.77 900.00 722.62 7,138.78 Marketing / Advertising 194.89 200.00 49.50 544.50 Bookkeeping 641.67 583.33 689.59 6,470.18 Electricity 6,966.21 4,000.00 4,324.84 32,760.93 Water 804.96 750.00 4,317.87 12,093.65 Gas' 137.51 150.00 135.96 5,431.51 Trash Disposal 0.00 541.66 423.32 4,076.45 Intown Auto Exp Allowance 250.00 250.00 250.00 2,500.00 903 Concert Series 55.96 0.00 22,745.41 22,745.41 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 22,375.33 23,000.00 15,386.27, 97,770.15 Security 58.95 416.66 58.95 1,209.30 Staff Ins./Retirement 818.21 833.33 668.03 6,536.42 General Liability 0.00 0.00 0.00 4,080.53 Workers Comp. Insurance 0.00 0.00 0.00 581.26 Directors & Officers 0.00 0.00 0.00 2,121.00 Misc Expenses 0.00 0.00 46.95 411.57 Ground Maintenance 1,000.00 1,125.00 748.00 8,648.00 Capital Improvements _...... www 6.60.. .........._.....__. 0.00 _..... 0. 00 25.448.96 Total Operating Expenses 44,053.22 _ 43 624.3160 599.11 364,528.73 Operating Income (Loss)33,161.83 44,824.31 55 567.28 74,030.03 OtherIncome Interest Income wm w_ 150.84 w 416.66 2999.8„7 _........ ................._.... 17,143.50, �w ......� ...w..._�..._ Total Other Income 150.84 416.66 ., 299.87 17,143.60 Other Expenses Total Other Expenses 0.00 0.00 0.00 0.00 Net Income (Loss) $ 33 L76 x p 9117309jµ.53 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2025 ASSETS Love Civic Center $ 398,095.13 Reserved for Construction 131,310.05 Credit Union of Texas CD 1001 136,140.84 Red River Credit CD 332 112,661.92 Liberty CD 59873 34,741.93 Liberty CD 0718 53,645.53 FF Money Market 37109 99,797.84 Farmers CD 0085 150,840.71 Farmers CD 0144 _w. 52 215.73 Total Current Assets 1,169,449.68 Fixed Assets Signage Total Fixed Asset _62.725-00 Other Assets 13 Due From VCC 5 780.20 Total Other Assets 136780.20 Total Assets tj 367 954.88 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 100.15 Due to VCC 10.00 Payroll Liabilities mm w µ 1,624.12 Total Current Liabilities 1,734.27 NET ASSETS Retained Earnings 1,158,209.51 Net Income (Loss) _208,011.10 Total Net Assets 1 366,220.61. Total Liabilities and Net Assets $ 1 367 954.88 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided REVENUE Motel Tax R.V. Hook Up Misc Income Rent Refunded Deposits Tower lighting Total Revenue Gross Profit OPERATING EXPENSES Sanctioned BBQ Expense Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing / Advertising Audit/Tax Bookkeeping Electricity Water Gas Trash Disposal Intown Auto Exp Allowance Small Equipment 903 Concert Series Chamber Management Eiffel Tower Lighting/Maint Building Maint./Spls/Equip Security Staff Ins./Retirement Building Ihsurance General Liability Workers Comp. Insurance Directors & Officers ' Mise Expenses Ground Maintenance Furniture & Fixtures Capital Improvements Executive Managment Fee Total Operating Expenses Operating Income (Loss) OTHER INCOME :.Interest Income Total Other Income Other Expenses Total Other Expenses Net Income (Loss) Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 11 Months Ended August 31, 2025 11 Months Ended 11.Months Ended Annual Aug 31, 2025 Aug 31, 2025 Variance % of Budget Budget Actual Budget $ 503,321.16 $ 475,000.00 $ 28,321.16 106.96% $ 475,000.00 19,515.23 7,000.00 12,515.23 278.79% 7,000.00 98.00 100.00 (2.00) 98.00% 500.00 140,097.75 95,000.00 45,091.75 147.47% 95,000.QO (11,670.00) (11,670.00) 0.00 100.00% (14,000.00) 100.00 100,00 0.00 100.00% 400.00 651,462.14 565,530.00 85,932.14 115.19% 563 900.00 651 X462.14 565 534.00, - 85,932.14 115.19% 563,900.00 8,541.99 8,780.00 (238.01) 97.29% 10,000.00 1,513.45 459.00 1,054.45 329.73% 500.00 4,607.10 5,500.00 (892.90) 83.77% 6,000.00 635.54 3,666.67 (3,031.13) 17.33% 4,000.00 110,622.62 110,000.00 622.62 100.57% 120,000.00 8,555.89 9,900.00 (1,344.11) 86.42% 10,800.00 2,034.70 2,068.00 (33.30) 98.39% 10,000.00 300.00 300.00 0.00 100.00% 4,000.00 7,662.59 6,416.67 1,245.92 119.42% 7,000.00 58,876.56 44,000.00 14,876.56 133.81 % 48,000.00 10,304.12 8,250.00 . 2,054.12 124.90% 9,000.00 5,177.15 5,103.00 74.15 101.45% 6,000.00 0,00 5,958.34 (5,958.34) 0.00% 61500.00 2,750.00 2,750.00 0.00 100.00% 3,000.00 0.00 0.00 0.00 0.00% 1,000.00 28,048.47 16,300.00 11,748.47 172.08% 30,000.00 35,000.00 35,000.00 0.00 100.00% 35,000.00 1,000.00 1,000.00 0.00 100.00% 1,000.00 91,688.84 91,900.00 (211.16) 99.77% 115,000.00 1,401.25 4,583.34 (3,182.09) 30.57% 5,000.00 7,724.23 9,166.67 (1,442.44) 84.26% 10,000.00 0.00 0.00 0.00 0.00% 7,500.00 4,481.95 5,000.00 (518.05) 89.64% 5,000.00 441.43 445.00 (3.57) 99,20% 1,400.00 2,000.00 2,000.00 0.00 100.00% 2,000.00 302.98 300.00 2.98 100.90% 1,000.00 16,078.00 12,375.00 3,703.00 129.92% 13,500.00 19,157.85 19,200.00 (42.15) 99.78 % 25,000.00 7,320.00 7,400.00 (80.00) 98.92% 53,200.00. _.......................... 5.x000.00.. ..... __...w..1..AfJ00 00 _._. _._0.00 10....00 % . .µ ....... w 15,000.00 mm 4_511226.71 432 821.69 18,405.02 104.25% 565 400.00 200,235.43 ., 13270831 67,527.12 150.88 % wt1,500.00 5. 4583 34 3„192.33 169.65% 5,000.00 7,775.67 4,583.34 3,192.33 169.65% 5,000.00 0.00 0.00 0.00 0.00% 0.00 $ 208 011 10 $ 137,291 65 $ 70,719.45 151.51 % $ 350000 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended August 31, 2025 and 2024 and 11 Months Ended August 31, 2024 1 Month Ended 1 Month Ended 1 Month Ended 11 Months Ended Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Aug 31, 2025 Aug 31, 2025 Aug 31, 2024 Aug 31, 2024 Actual Budget Actual Acutal Revenue Motel Tax $ 132,852.78 $ 118,750.00 $ 0.00 $ 349,871.93 R.V. Hook Up 1,454.45 0.00 1,881.88 15,046.09 Misc Income 0.00 0.00 01.00 26.00 Rent 16,789.70 0.00 11,494.98 102,946.60 Refunded Deposits (600.00) (600.00) 0.00 (16,155.00) Tower Lighting 100.00. ._ w.. ..._.......100.00 100 00. _.. ... .. ,. n.w. 300.00 ....... Total Revenue 150 596.93 118 0.00 13,476.86 .455.62 Operating Expenses Branding/Marketing Exp 0.00 0.00 0.00 750.00 Bank Service Charge 86.93 41.00 338.56 1,033.99 Communications 449.36 500.00 282.37 3,600.85 Office Expense 35.76 333.33 118.28 1,101.06 Payroll Expenses 9,736.98 10,000.00 9,316.01 102,529.45 Payroll Tax Expense 734.84 900.00 706.67 7,845.45 Marketing / Advertising 232.99 250.00 0.00 544.50 Audit/Tax 300.00 300.00 250.00 250.00 Bookkeeping 708.33 583.33 797.91 7,268.09 Electricity 6,198.73 4,000.00 9,513.95 42,274.88 Water 790.99 750.00 790.30 12,883.95 Gas 139.76 150.00 100.94 5,532.45 Trash Disposal 0.00 541.66 423.32 4,499.77 Intown Auto Exp Allowance 250.00 250.00 250.00 2,750.00 903 Concert Series 0.00 0.00 0.00 22,745.41 Chamber Management 0.00 0.00 0.00 25,000.00 Building Maint./Spls/Equip 21,270.89 21,300.00 15,826.41 113,596.56 Security 58.95 416.66 58.95 1,268.25 Staff Ins./Retirement 657.93 833.33 668.03 7,204.45 General Liability 0.00 0.00 0.00 4,080.53 Workers Comp., Insurance 0.00 0.00 0.00 581.26 Directors & Officers 0.00 0.00 0.00 2,121.00 Misc Expenses 45.95 50.00 0.00 411.57 Ground Maintenance 5,118.00 1,125.00 300.00 8,948.00 Capital Improvements 0.00 0 OAO„ _ 12,200.00, . .,....37 648.96 Total Operating Expenses_• 46816.39 42,324.31 51,941.70 416,470.43 Operating Income (Loss) 103,780.54 75,925.69 3 8,464.84 _ 35,565.19 Other Income Interest Income 164.21 416 66 1 429.95 _ .. 8 573.45 Total Other Income 164.21a �. 416.66 1,429.95 181573A5 Other Expenses Total Other Expenses 0.00 0.000.00 0.00 Net Income (Loss) 103 $,944 75 $ 76,342.35 $ 37,034 89 $ m 54,138.64 nG..0 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2025 ASSETS Love Civic Center $ 506,719.25 Reserved for Construction 131,310.05 Credit Union of Texas CD 1001 136,140.84 Red River Credit CD 332 112,661.92 Liberty CD 59873 34,741.93 Liberty CD 0718 53,645.53 FF Money Market 37109 99,797.84 Farmers CD 0085 150,840.71 Farmers CD 0144 215.73 Total Current Assets 127807380 Fixed Assets Signage Total Fixed Asset 62,725.00 Other Assets Returned Checks Receivable 2,500.00 Due From VCC, _._.___----- 6043.40. Total Other Assets ... A,643.40 Total Assets $ 1 349,342.20 LIABILITIES AND NET ASSETS Current Liabilities Due to COC $ 106.40 Due to VCC 10.00 Payroll Liabilities 1595-88- Total Current Liabilities 171228 NET ASSETS Retained Earnings 1,158,209.51 Net Income (Loss) 189,420.41 Total Net Assets 1,347,629.92 Total Liabilities and Net Assets $ 1,349,342.20 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided REVENUE Motel Tax R.V. Hook Up Misc Income Rent Refunded Deposits Tower Lighting Total Revenue Gross Profit OPERATING EXPENSES Sanctioned BBQ Expense Bank Service Charge Communications Office Expense Payroll Expenses Payroll Tax Expense Marketing / Advertising AudWax Bookkeeping Electricity Water Gas Trash Disposal Intown Auto Exp Allowance Small Equipment 903 Concert Series Chamber Management Eiffel Tower Lighting/Maint Building Maint./Spls/Equip Security Staff Ins./Retirement Building Insurance General Liability Workers Comp. Insurance Directors & Officers Mise Expenses Ground Maintenance Furniture & Fixtures Capital Improvements Executive Managment Fee Total Operating Expenses Operating Income (Loss) OTHER INCOME Interest Income Total Other Income Other Expenses Total Other Expenses Net Income (Loss) Love Civic Center Budget to Actual, Year -to -Date Modified Cash Basis For the 12 Months Ended September 30, 2025 12 Months Ended 12 Months Ended Sep 30, 2025 Sep 30, 2025 Variance % of Budget Actual Budget $ 503,321.16 21,726.67 98.00 147,867.75 (14,870.00) ....... ...........w._.1,.00.00. 658,243.58 563 900.00 6581243.58 563,900.00 8,541.99 1,613.38 5,059.03 930.85 120,311..15 9,287.03 2,177.49 300.00 8,212.59 64,665.20 11,603.20 5,310.33 0.00 3,000.00 0.00 29,316.47 35,000.00 1,000.00 95,201.64 1,460.20 8,382.16 0.00 4,481.95 441.43 2,000.00 302.98 16,698.00 19,157.85 7,320.00 __, ....15,000.00 476,774.92 181,468.66 7,951.75 0.00 $ 189,420.41 10,000.00 500.00 6,000.00 4,000.00 120,000.00 10,800.00 10,000.00 4,000.00 7,000 .00 48,000 .00 9,000.00 6,000.00 6'.500.00 3,000 .00 1,000.00 30,000.00 35,000 .00 1,000.00 115,000 .00 5,000.00 10,000.00 7,500.00 5,000 f1 1,400.00 2,000 .00 1,000 .00 13,500 11 25,000 .00 53,200 .00 fff 11 •11 �� 1, 500.00 $ 28,321.16 14,726.67 (402.00) 52,867.75 (870.00) 94,343.58 94 343.58 (1,458.01) 1,113.38 (940.97) (3,069.15) 311.15 (1,512.97) (7,822.51) (3,700.00) 1,212.59 16,665.20 2,603.20 (689.67) (6,500.00) 0.00 (1,000.00) (683.53) 0.00 0.00 (19,798.36) (3,539.80) (1,617.84) (7,500.00) (518.05) (958.57) 0.00 (697.02) 3,198.00 (5,842.15) (45,880.00) _..... _......... --- 00 88 625.08 _182L968-66 Annual Budget 105.96% $ 475,000.00 310.38% 7,000.00 19.60% 500.00 155.65% 95,000.00 106.21 % (14,000.00) 25.00% 400.00 116.73 % 563,900.00 116.73 % 563,900.00 85.42% 322.68% 84.32% 23.27% 100.26% 85.99% 21.77% 7.50% 117.32% 134.72% 128.92% 88:51 % 0.00% 100.00% 0.00% 97.72% 100.00% 100.00% 82.78% 29.20% 83.82% 0.00% 89.64% 31.53% 100.00% 30.30% 123.69% 76.63% 13.76% 100.00 % 84.33% 12,097.91°% 10,000.00 500.00 6,000.00 4,000.00 120,000.00 10,800.00 10,000.00 4,000.00 7,000.00 48,000.00 9,000.00 6,000.00 6,500.00 3,000.00 1,000.00 30,000.00 35,000.00 1,000.00 115,000.00 5,000.00 10,000.00 7,500.00 5,000.00 1,400.00 2,000.00 1,000.00 13,500.00 25,000.00 53,200.00 1500000 �_.. 565,400.00 1,500.00 5, 000.0 2 951.75 _ 159.04„ % .... 5 0.00 5,000.00 2,951.75 159.04% 5 000.00 0.00 0.00 0.00% 0.00 $ Xw m - 3500-00 $ 185 920.41 5,412.01 % $ 3,500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Love Civic Center Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For the 1 Month Ended September 30, 2025 and 2024 and 12 Months Ended September 30, 2024 1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended Net Income (Loss)140111.79 $ 194r250.43 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Sep 30, 2025 Sep 30, 2025 Sep 30, 2024 Sep 30, 2024 Actual Budget Actual Acutal Revenue Motel Tax $ 0.00 $ 0.00 $ 157,468.36 $ 507,340.29 R.V. Hook Up 2,211.44 0.00 3,217.43 18,263.52 Misc Income 0.00 400.00 0.00 26.00 Rent 7,770.00 0.00 13,534.87 116,481.47 Refunded Deposits (3,200.00) (2,330.00) (2,400.00) (18,555.00) Tower Lighting ���� 00 . „w � 0......... 00 300......_ .... ........... ..........0.00„ ...._ 300.0.. ........._., 00 Total Revenue 6781.44„ 1P 63Q•OD 171,820.66 623856.28 Operating Expenses Branding/Marketing Exp 0.00 0.00 0.00 750.00 Sanctioned BBQ Expense 0.00 1,220.00 0.00 0.00 Bank Service Charge 99.93 41.00 146.84 1,180.83 Communications 451.93 500.00 282.50 3,883.35 Office Expense 295.31 333.33 0.00 1,101.06 Payroll Expenses 9,688.53 10,000.00 9,077.63 111,607.08 Payroll Tax Expense 731.14 900.00 690.21 8,535.66 Marketing / Advertising 142.79 7,932.00 423.32 967.82 Audit/Tax 0.00 3,700.00 2,866.66 3,116.66 Bookkeeping 550.00 583.33 464.59 7,732.68 Electricity 5,788.64 4,000.00 5,267.26 47,542.14 Water 1,299.08 750.00 1,105.51 13,989.46 Gas 133.18 897.00 125.33 5,657.78 Trash Disposal 0.00 541.66 0.00 4,499.77 Intown Auto Exp Allowance 250.00 250.00 250.00 3,000.00 Small Equipment 0.00 1,000.00 0.00 0.00 903 Concert Series 1,268.00 13,700.00 0.00 22,745.41 Chamber Management 0.00 0.00 0.00 25,000.00 Eiffel Tower Lighting/Maint 0.00 0.00 1,000.00 1,000.00 Building Maint./Spls/Equip 3,512.80 23,100.00 5,255.74 118,852.30 Security 58.95 416.66 58.95 1,327.20 Staff Ins./Retirement 657.93 833.33 668.03 7,872.48 Building Insurance 0.00 7,500.00 7,765.48 7,765.48 General Liability 0.00 0.00 0.00 4,080.53 Workers Comp. Insurance 0.00 955.00 0.00 581.26 Directors & Officers 0.00 0.00 0.00 2;121.00 Misc Expenses 0.00 700.00 23.00 434.57 Ground Maintenance 620.00 1,125.00 2,810.00 11,758.00 Furniture & Fixtures 0.00 5,800.00 0.00 0.00 Capital Improvements.._..... 0.....00 _....... 45800.00 _ ..................................0...00 ..................,....37�648.96„ Total Operating Expenses 25,548.21 132,578.31 38 281.05 45.4j751.48 operating Income (Loss)18,766.77 134,208.31 133,539.61yw 169104.80 Other Income Interest Income 176,08„ q 416.66w 6572.18 25 145.63 Total Other Income _ 176.08 .416.66 „_.. ____6,572.18 25,145.63 Other Expenses Total Other Expenses 0.00 0.00 0.00 0.00 Net Income (Loss)140111.79 $ 194r250.43 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Cooncil Statement of Assets, Liabilities and Net Assets Modified Cash Basis July 31, 2025 ASSETS CURRENT ASSETS HOT Checking $ 206,816.72 Reserved- Additional Marketing 27,367.00 Not HOT Checking 264,276.36 Liberty MM 5269 224,161.77 LN13 CD 25490 54,141.99 First Federal CD 8703 -NH h 52,740.95 Credit Union of Texas 1000 - NH 5 Total Current Assets 882197.81 OTHER ASSETS Due From COC Total Other Assets ..IL751.72 Total Assets U3 L49.53 LIABILITIES AND NET ASSETS CURRENT LIABILITIES I Due to COC $ 12,323.64 Due to LCC 3,159.38 Payroll Liabilities 483.86 Total Current Liabilities 15,966.88 NET ASSETS Retained Earnings 837,523.75 Net Income ........ 30,458-k0 Total Net Assets __.867,982.65 Total Liabilities and Net Assets $ 883,949.53 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 10 Months Ended July 31, 2025 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 10 Months Ended 10 Months Ended Jul 31, 2025 Jul 31, 2025 Variance % of Budget Annual Budget Actual Budget Revenue Hotel / Motel Occupancy'Tax $ 740,936.76 $ 712,500.00 $ 28,436.76 103.99% $ 950,000.00 Hot Money Interest ._._....�.���.74w 2 3 3 125.00 ............. ,.... 49.02. _ 01.57 % 1..01., . 3,750.00 _..._..... ..,50.0 Total Revenue 744,110.78 715,625.00 28485.78 103.98% 953,750.00 Ooeratina Exoenses Executive Management Fee 15,000.00 1.5,000.00 0.00 100.00% 15,000.00 Postage 114.69 50.00 64.69 229.38% 500.00 Misc Expenses 174.48 175.00 (0.52) 99.70% 850.00 General Liability 2,000.00 2,000.00 0.00 100.00% 2,000.00 D & 0 Insurance 1,831.50 1,700.00 131.50 107.74% 1,700.00 Worker's Comp 441.43 450.00 (8.57) 98.10% 1,000.00 Staff Ins./Retirement 6,359.68 10,211.68 (3,852.00) 62.28% 12,254.00 Meetings & Hosting 475.37 470.00 5.37 101.14% 500.00 Chamber Management 37,500.00 37,500.00 0.00 100.00% 50,000.00 Out of Town Travel 1,533.79 1,350.00 183.79 1.13.61% 4,000.00 Intown Auto/Exp Allowance 2,000.00 2,500.00 (500.00) 80.00% 3,000.00 Membership Dues/Sub. 6,523.25 1,350.00 5,173:25 483.20% 6,800.00 Audit/Tax 0.00 0.00 0.00 0.00% 3,000.00 Bookkeeping 6,954.25 5,833.34 1,120.91 119.22% 7,000.00 Payroll, Expenses 75,653.44 75,751.00 (97.56) 99.87% 90,903.00 ABBS Wage Reimburement (2,228.36) 0.00 (2,228.36) 0.00% 0.00 Payroll Tax Expense 5,884.92 7,500.84 (1,615.92) 78.46% 9,001.00 Office Expense 3,000.00 2,500.00 500.00 120.00% 3,000.00 Communications 2,185.70 2,916.68 (730.98) 74.94% 3,500.00 Historical Museum 3,500.00 3,500.00 0.00 100.00% 3,500.00 Bank Service Charge 200.42 416.00 (215.58) 48.18% 500.00 Motel Tax Transferred to LCC 370,468.38 356,250.00 14,218.38 103.99% 475,000.00 Marketing / Advertising 36,215.05 42.000.00 (5,784.95) 86.23% 95,000.00 Pump Track Event 340.90 350.00 (9.10) 97.40% 1,860.00 Chaparral Square Dancers 55.05 50.00 5.05 110,10% 2,100.00 Tour de Paris Exp 11,557.43 11,700.00 (142.57) 98.78% 32,000.00 Lamar Co Days in Austin Exp 1,653.03 1,600.00 53.03 103.31 % 5,992.00 ASA 10,180.54 10,500.00 (319.46) 96.96% 13,000.00 SDBA Boat Races 9,640.00 9,640.00 0.00 100.00% 9,640.00 TMBRA Bicycle Race Exp 9,049.97 9„750.00 (700.03) 92.82% 14,000.00 903 Sunset Concert Series 6 27,524.20 25„000.00 2,524.20 110.10% 25,000.00 Jettribe Expense 10,362.17 10,000.00 362.17 103.62% 10,000.00 Steak Wars 5,000.00 5„000.00 0.00 100.00% 5,000.00 Prospective Event Exp 0.00 0.00 0.00 0.00% 50,000.00 Kayak Adventure Exp 10,000.00 10„000.00 0.00 100.00% 10,000.00 Tx Champion Jetski 0.00 • 0.00 0.00 0.00% 10,000.00 Events Promotion / Funding 40,215.00 40„000.00 215.00 100.54% 60,000.00 Arts Allocation 7,000.00 7,000.00 0.00 100.00% 7,000.00 Rent to COC 120{}0.0©_ ........�.....�._....12,000.00 _ 0.00 _......,....__..... .. 100.0 00.00 % .._..._...14.400.0.0.. Total Operating Expenses -_730,'366.28 .. 7.54 8 351 74 101.16% 1 0 00 Operating Income (Loss) 13,744.50 a 8,389.54 20 13410.4 (215.11 % _(104,250 00) Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided NOT -HOT INCOME Misc Income Trolley / Historical Tour de Paris Income .TMBRA Bicycle Race Pump Track Event Income Prospective Event Income Souvenir Sales Interest Income Total Not -Hot Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Misc NH Expense Total Not -Hot Expenses Net Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 10 Months Ended July 31, 2025 274.75 0.00 8,095.00 6,000.00 13,954.27 14,900.00 14,789.00 14,000.00 30.00 30.00 0.00 0.00 1,662.33 1,705.00 2,095.60 ..... . 3 125,00 40 90 0.95 µ_w 39,760.00 294.62 1,242.50 2,786.25 2,837.00 1,437.28 588.90 24186.55 $ 30,458.90 1,666.68 1,225.00 1,887.00 2,500.00 1,520.00 „.00 8,798.68 $ 24,571.78 274.75 2,095.00 (945.73) 789.00 0.00 0.00 (42.67) ___(1 29-4p - 1,140.95 (1,372.06) 17.50 899.25 337.00 (82.72) »1,5588.90 15,387.87 $ 5,867.12 0.00% 134.92% 93.65% 105.64% 100.00% 0.00% 97.50% 67.06% 102.87% 17.68% 101.43% 147.66% 113,48% 94.56% 0.00% 274.89% 123.96% 0.00 6,000.00 50,000.00 14,000.00 1,000.00 50,000.00 4,000.00 3750.00 128 750.00 2,000.00 2,500.00 5,000.00 2,500.00 5,000.00 0.00 17,000.00 7,500.00 Financial statement preparation service provided by Malnory, McNeal'& Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month .and Prior Year Period Modified Cash Basis For 1 Month Ended July 31, 2025 and 2024 and 10 Months Ended July 31, 2024 1 Month Ended 1 Month Ended 1 Month Ended 10 Months Ended Jul 31, 2025 Jul 31, 2025 Jul 31, 2024 Jul 31, 2024 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 0.00 $ 699,743.86 Hot Money Interest ... . .. 1.480 . .., 50 8 5.0 . 4134.59 .................703,878:45 Total Revenue 14.80 _ 3125.0 ,. OPERATING EXPENSES Postage 0.00 0.00 2.11 11.59 Misc Expenses 0.00' 0.00 26.97 126.72 General Liability 0.00 0.00 0.00 2,000.00 D & O Insurance 0.00 0.00 0.00 1,821.00 Worker's Comp. 0.00 0.00 0.00 646.90 Staff Ins./Retirement 741.48 1,021.16 588.01 5,724.50 Meetings & Hosting 0.00 0.00 0.00 21.64 Chamber Management 0.00 0.00 0.00 37,500.00 Out of Town Travel 0.00 0.00 0.00 .476.81 Intown Auto/Exp Allowance 200.00 250.00 200.00 2,000.00 Membership Dues/Sub. 0.00 0.00 0.00 1,250.00 Bookkeeping 641.67 583.33 689.59 6,470.17 Payroll Expenses 7,312.00 7,576.00 7,276.76 72,267.70 Payroll Tax Expense 539.97 750.08 551.51 5,620.26 Office Expense 686.78 250.00 265.14 1,955,96 Communications 167.53 291.66 75.81 1,748.70 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 21.32 42.00 17.06362.02 Motel Tax Transferred to LCC 0.00 0.00 0.00 349,871.93 Marketing / Advertising 2,222.00 2,300.00 (3,263.10) 42,677.96 Chaparral Square Dancers 0.00 0.00 0.00 65.66 Tour de Paris Exp 9,512.42 9,500.00 1,534.12 6,391.49 ASA 0.00 0.00 0.00 12,490.80 SDBA Boat Races 0.00 0.00 0.00 100.00 TMBRA Bicycle Race Exp 0.00 0.00 0.00 7,182.98 903 Sunset Concert Series Exp 560.55 0.00 26,212.35 31,527.92 Red Bull Qualifier Exp 0.00 0.00 0.00 2,994.64 Pump Track Event 0.00 0.00 (314.68) 5,811.36 Branding Discovery 0.00 0.00 0.00 750.00 Jettribe Expense 0.00 0.00 0.00 10,019.60 Eclipse Expense 0.00 0.06 0.00 357.78 Steak Wars 0.00 0.00 0.00 10,000.00 Events Promotion / Funding 2,150.00 2,000.00 5,125.00 48,322.50 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent _ 1 20. 1,200.00 1,000-00 al Operating Total Operating Expenses ___15,955.72 -- 25,764.2373 886.65 39,978.65 fi810000.00 Operating'Income (Loss) g� _,............t ....� 2545. _.M_...�...............__. 39 .....Hw_ _...._.. 14,807.86 �..._.� __..w.o NOT -HOT INCOME Misc Income 150.00 0.00 0.00 0.00 Trolley / Historical 0.00 0.00 0.00 8,220.37 Tour de Paris Income 3,104.35 3,100.00 17,753.96 31,484.23 TMBRA Bicycle Race 0.00 0.00 0.00 14,122.80 Pump Track Event Income 0.00 0.00 0.00 1,645.00 Souvenir Sales 252.61 250.00 167.26 5,246.61 Interest Income 137.36 312.50 150.46 4,713.74 Trolley Driver 0.00 0.00 0.00 1,120.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified casb basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended July 31, 2025 and 2024 and 10 Months Ended July 31, 2024 Trolley Insurance 0.00 0.00 186.48 1,870.04 Souvenir Exp 0.00 0.00 0.00 2,997.88 139.99 Mise NH Expense„... . ..._........,,..0.00.. ................1Total Not -Hot Expenses ____A,935.00 3829.16 2033.20. _,................. 8.11j927.86. Net Income (Loss) $ 30,875, 92 $y_29r280.89 $ fi0,111.35 $ 67,120.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis August 31, 2025 ASSETS CURRENT ASSETS HOT CAecking $ 415,815.71 Not HOT Checking 289,891.18 RRCU CD 27,367.00 Liberty MM 5269 224,161.77 LNB CD 25490 54,141.99 First Federal CD 8703 -:NH 52,740.95 Credit Union of Texas 1000 - NH 52 693.02 Total Current Assets 1 16.811.62 OTHER ASSETS Due From LCC 10.00 Due From COC _.-76.04 Total Other Assets 86.04 Total Assetsa 11 116 887.66 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 12,526.15 Due to LCC 135,780.20 Payroll Liabilities –_ 405.78 Total Current Liabilities 148,712.13 NET ASSETS Retained Earnings 837,523.75 Net Income Total Net Assets 96 8 85-53 Total Liabilities and Net Assets $_&1'1161897-66 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Revenue Hotel / Motel Occupancy Tax Hot Money Interest Overatinci Exoenses Executive Management Fee Postage Misc Expenses General Liability D & 0 Insurance Worker's Comp Staff Ins./Retirement Meetings & Hosting Chamber Management Out of Town Travel Intown Auto/Exp Allowance Membership Dues/Sub. Audlt/Tax Bookkeeping Payroll Expenses ABBS Wage Reimburement Payroll Tax Expense Office Expense Communications Historical. Museum Bank Service Charge Marketing /Advertising Pump Track Event Chaparral Square Dancers Tour de Pads Exp Lamar Co Days in Austin Exp ASA SDBA Boat Races TMBRA Bicycle Race Exp 903 Sunset Concert Series E) Jettribe Expense Steak Wars Prospective Event Exp kayak Adventure Exp Tx Champion Jetski Events Promotion / Funding Arts Allocation Rent to COC: Total Operating Expense Operating Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 11 Months Ended August 31, 2026 11 Months Ended 11 11lonths Ended Aug 31, 2025 Aug 31, 2025 Variance Actual Budget Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided # # A. AA 1A of #1 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided NOT -HOT INCOME Misc Income Trolley / Historical Tour de Pads Income TMBRA Bicycle Race Pump Track Event Income Prospective Event Income Souvenir Sales Interest Income Total Not -Hot Income NOT -HOT EXPENSES Credit Card Fees Trolley Driver Trolley Expenses Trolley Insurance Souvenir Exp Misc NH Expense Pickleball Exp - TIVIBRA Not Hot Exp Total Not -Hot Expenses Net Income (Loss) Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 11 Months Ended August 31, 2025 274.75 0.00 8,095.00 6,000.00 38,708,32 39,900.00 14,789.00 14,000.00 30.00 30.00 0,00 0.00 11.,84'72* 1,905.00 2,237 25 -3,417.5.0. 65p981.56 6 5j.2 2. 5 312.57 1,242.50 2,786.25 2,837.00 1,437.28 1,886.40 8,942.50 1,831$4 1,225.00 1,887-00 2,500.00 1,520.00 0.00 0.00 0.00 24,444.5O 8j965.31 13:1:ql 274.75 2,095.00 (1,191.68) 789.00 0.00 0.00 (57.76) 709.06 (1,520.77) 17.50 899.25 337.00 (82.72) 1,886.40 8,942.50 5.000.00 ............ -y 10,445mm89 .......... 910 % .. .�,.7qp.pq _.1.01.09 % 133,750.00, 17.05% 101.43% 147.66% 113.48% 94.56% 0.00% 0,00% 0.00% 272.66 % 108.69% 2,000.00 2,500.00 5,000.00 2,500.00 5,000-00 0.00 0.00 0.00 17,000.00 12,500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 0.00 134,92% 6,000-00 97,01 % 65,600.00 106.64% 14,000.00 100.00% 1,000.00 0.00% 50,000,00 96.97% 4,000.00 .......... 910 % .. .�,.7qp.pq _.1.01.09 % 133,750.00, 17.05% 101.43% 147.66% 113.48% 94.56% 0.00% 0,00% 0.00% 272.66 % 108.69% 2,000.00 2,500.00 5,000.00 2,500.00 5,000-00 0.00 0.00 0.00 17,000.00 12,500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended August 31, 2025 and 2024 and 11 Months Ended August 31, 2024 1 Month Ended 1 Month Ended 1 Month Ended 11 Months Ended Aug 31, 2025 Aug 31, 2025 Aug 31, 2024 Aug 31, 2024 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 265,705.56 $ 237,500.00 $ 0.00 $ 699,743.86 Hot Money Interest 8.26 312.50 66 Total Revenue_ 265 713.82 _ 237,812.50Wvw...�fi,61 703 885.Ofi OPERATING EXPENSES Postage 90.44 100.00 11.1B 22.77 Misc Expenses 0.00 0.00 0.00 126.72 General Liability 0.00 0.00 0.00 2,000.00 D & O Insurance 0.00 0.00 0.00 1,821.00 Worker's Comp 0.00 0.00 0.00 - 646.90 Staff Ins./Retirement 615.28 1,021.16 609.05 6,333.55 Meetings & Hosting 0.00 0.00 0.00 21.64 Chamber Management 12,500.00 12,500.00 12,500.00 50,000.00 Out of Town Travel 0.00 0.00 0.00 478.81 Intown Auto/Exp Allowance 200.00 250.00 200.00 2,200.00 Membership Dues/Sub. 0.00 0.00 4,462.50 5,712.50 Audit/Tax ' 300.00 300.00 250.00 250.00 Bookkeeping 708.34 583.33 797.91 7,268.08 Payroll Expenses 7,024.00 7,576.00 7,136.52 79,404.22 Payroll Tax Expense 517.93 750.08 540.78 6,161.04 Office Expense 269.44 250.00 271.83 2,227.79 Communications 242.91 291.66 75.98 1,824.68 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 21.32 42.00 17.06 379.08 Motel Tax Transferred to LCC 132,852.78 118,750.00 0.00 349,871.93 Marketing /Advertising 2,450.00 2,500.00 2,000.00 44,677.96 Chaparral Square Dancers 1,750,00 1,750.00 0.00 65.66 Tour de Paris Exp 10,956.80 11,000.00 11,062.55 17,454.04 ASA 637.19 650.00 0.00 12,490.80 SDBA Boat Races 0.00 0.00 6,900.00 7,000.00 TMBRA Bicycle Race Exp 0.00 0.00 0,00 7,182.98 903 Sunset Concert Series Exp 0.00 0.00 567.50 32,095.42 Red Bull Qualifier Exp 0.00 0.00 0.00 2,994.64 Pump Track Event 0.00 0.00 0.00 5,811.36 Branding Discovery 0.00 0.00 0.00 750.00 Jettribe Expense 9,972.17 0.00 (580.13) 9,439.47 Eclipse Expense 0.00 0.00 0.00 357.78 Steak Wars 0.00 0.00 0.00 10,000.00 Events Promotion / Funding 8,025.00 8,000.00 0.00 48,322.50 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC 1 200A0 ___.ww_ 1'4 00 000 00 _ 000 u Tota! Operating Expenses � 175 � 170 �1 73 > 3 733,008 Operating Income (Loss) _.....ww�w� , 380.22 294.27 .Hw�.12. .27 47 822 12 _ _ � � � _.� 26 NOT -HOT INCOME Trolley / Historical 0.00 0.00 0.00 8,220.37 Tour de Paris Income 24,754.05 25,000.00 10,666.00 42,150.23 TMBRA Bicycle Race 0.00 0.00 0.00 14,122.80 Pump Track Event Income 0.00 0.00 0.00 1,645.00 Souvenir Sales 184.91 200.00 224.55 5,471.16 Interest Income 141.65 312.50 0.00 4,713.74 Trolley Driver 0.00 0.00 0.00 1,120.00 Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended August 31, 2025 and 2024 and 11 Months Ended August 31, 2024 Trolley Insurance 0.00 0.00 186.48 2,056.52 Souvenir Exp 0.00 0.00 1,727.00 4,724.88 Misc NH Expense 240.00 0.00 2,528.05 7,325.21 Prospective Pe P _0.00qqq . ......25 .._...5 � _M � 10 207.39 Not-HotlExt ensesEx P 338.56 679.x6 25� � th 25,667.72 0 107,595.58 Net Income (Loss) $ 50,041.66 $4461w9. 11 $ oMo 78r483.84$ 40603.84 Paris Visitor & Convention Council Statement of Assets, Liabilities and Net Assets Modified Cash Basis September 30, 2025 ASSETS CURRENT ASSETS HOT Checking $ 235,608.12 Not HOT Checking 288,470,34 RRGU GO 27,367.00 Liberty MM 5269 224,161,77 LNB CD 25490 54,687.86 First Federal CD B703 -NH 52,740.95 Credit Union of Texas 1000 - NH Total Current Assets 935729.06 OTHER ASSETS Due From LCC 10.00 Due From COG ........ _ 2,65.2.90 Total Other Assets 266290 Total Assets 3......... . 938:391.96 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Due to COC $ 178.40 Due to LCC 6,043.40 Payroll Liabilities 444.82 Total Current Liabilities – 6,776.29 NET ASSETS Retained Earnings 837,523.75 2 Net Income . W1.9 ........ -- Total Net Assets — 931,615-67 Total Liabilities and Net Assets f 938,.391.96 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris tor & Convention Council Budget to Actual, Year to Date Modified Cash Basis ,.or the 12 Months Ended September 30, 2025 McNeal &ComjW, PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided 6 0 CO I McNeal &ComjW, PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Year to Date Modified Cash Basis For the 12 Months Ended September 30, 2025 NOT -HOT INCOME Misc Income 274.75 0.00 274.75 0.00% 0.00 Trolley / Historical 8,095.00 6,000.00 2,095.00 134,92% 6,000.00 Tour de Paris Income 38,708.32 55,000.00 (16,291.68) 70.38% 55,000.00 TMBRA Bicycle Race 14,789.00 14,000.00 789.00 105.64% 14,000.00 Pump Track Event Income 30.00 1,000.00 (970.00) 3.00% 1,000.00 Prospective Event Income 0.00 50,000.00 (50,000.00) 0.00% 50,000.00 Souvenir Sales 2,618.23 4,000.00 (1,381.77) 65.46% 4,000.00 Interest Income _... 2 8536 3 _. ,..._ .w .. 3750 00 _ ...00 1 364.64 .. ww......_... 63.61 % _._.. w._..... _ _3750.00 Total Not -Hot Income 66,900.66 133,750.00 66,849.34 50.02% _ 133,750.00 NOT -HOT EXPENSES Credit Card Fees 330.52 2,000.00 (1,669.48) 16.53% 2,000.00 Trolley Driver 1,242.50 2,500.00 (1,257.50) 49.70% 2,500.00 Trolley Expenses 2,983.50 5,000.00 (2,016.50) 59.67% 5,000.00 Trolley Insurance 2,919.00 2,500.00 419.00 116.76% 2,500.00 Souvenir Exp 3,037.28 5,000.00 (1,962.72) 60.75% 5,000.00 Misc NH Expense 2,286.40 0.00 2,286.40 0.00% 0.00 Pickleball Exp 8,942.50 0.00 8,942.50 0.00% 0.00 TMBRA Not Hot Exp0.00 .... ............. 5000.00 .._.. ...._... .5_000.00 0.00% ._w .._ww. M_0.00 Total Not -Hot Expenses _„_?„6�,?41.70 �17�000.00 9,741.70 _ 157.30 % 17,000.00 Net Income (Loss) $ .$ 94,091 92 �n .00 $ 12 500111111- a„ 81,591 92 752.74% 12,500.00 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended September 30, 2025 and 2024 and 12 Months Ended September 30, 202 1 Month Ended 1 Month Ended 1 Month Ended 12 Months Ended Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Sep 30, 2025 Sep 30, 2025 Sep 30, 2024 Sep 30, 2024 Actual Budget Actual Actual REVENUE Hotel / Motel Occupancy Tax $ 0.00 $ 0.00 $ 314,936.71 $ 1,014,680.57 Hot Money Interest" 560.00 312.5_0 m.312.50 Total Revenue 60.00...... 376784 720.87 1,020 605.93 OPERATING EXPENSES Postage 99.75 350.00 5.85 28.62 Misc Expenses 170.76 675.00 44.33 171.05 General Liability 0.00 0.00 0.00 2,000.00 D & 0 Insurance 0.00 0.00 0.00 1,821.00 Worker's Comp 0.00 550.00 0.00 646.90 Staff Ins./Retirement 622.48 1,021.16 602.04 6,935.59 Meetings & Hosting 0.00 30.00 0.00 21.64 Chamber Management 0.00 0.00 0.00 50,000.00 Out of Town Travel 0.00 2,650.00 0.00 478.81 Intown Auto/Exp Allowance 200.00 250.00 200.00 2,400.00 Membership Dues/Sub. (350.00) 5,450.00 250.00 5,962.50 Audit/Tax 0.00 2,700.00 2,866.67 3,116.67 Bookkeeping 550.00 583.33 464.58 7,732.66 Payroll Expenses 7,168.00 7,576.00 6,996.28 86,400.50 Payroll Tax Expense 528.95 750.08 530.06 6,691.10 Office Expense 0.00 250.00 0.00 2,227.79 Communications 245.47 291.66 76.11 1,900.79 Historical Museum 0.00 0.00 0.00 3,500.00 Bank Service Charge 21.32 42.00 93.07 472.15 Motel Tax Transferred to LCC 0.00 0.00 157,468.36 507,340.29 Marketing / Advertising 16,563.37 50,500.00 29,423.42 74,101.38 Chaparral Square Dancers 111.67 300.00 1,635.82 1,701.48 Tour de Paris Exp 523.19 9,300.00 3,739.20 21,193.24 Lamar Co Days in Austin Exp 0.00 4,392.00 0.00 0.00 ASA 0.00 1,85,0.00 0.00 12,490.80 SDBA Boat Races 0.00 0.00 0.00 7,000.00 TMBRA Bicycle Race Exp 0.00 4,250.00 725.00 7,907.98 903 Sunset Concert Series Exp (2,524.20) 0.00 300.00 32,395.42 Red Bull Qualifier Exp 0.00 0.00 0.00 2,994.64 Pump Track Event 0.00 1,510.00 0.00 5,811.36 Branding Discovery 0.00 0.00 0.00 750.00 Jettribe Expense 0.00 0.00 0.00 9,439,47 Steak Wars 0.00 0.00 0.00 10,000.00 Prospective Event Exp 0.00 50,000.00 0.00 0.00 Events Promotion / Funding 11,675.00 12,000.00 9,185.80 57,508.30 Arts Allocation 0.00 0.00 0.00 7,000.00 Rent to COC1.200.00„ 0.00 1� 000.00 12,000.00 Total Operating Expenses 35,605 5 471.23 .. ..M _. �'�� 215,606.59 952,142.73 Operatin Income (Loss) Operating 35 045.76 � � ...-.w_._ ........ _._........_ Sr158.73 -.�.... ( 158 28 107.114.0101. µ 66,463.80 _, � NOT -HOT INCOME Trolley / Historical 0.00 0.00 300.00 8,520.37 Tour de Paris Income 0.00 15,100.00 0.00 42,150.23 TMBRA Bicycle Race 0.00 0.00 0.00 14,122.80 Pump Track Event Income 0.00 970.00 0.00 1,645.00 Prospective Event Income 0.00 50,000.00 0.00 0.00 Souvenir Sales 770.99 2,095.00 522.00 5,993.16 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided Paris Visitor & Convention Council Budget to Actual, Current Month and Prior Year Period Modified Cash Basis For 1 Month Ended September 30, 2025 and 2024 and 12 Months Ended September 30, 202 Interest Income Trolley Driver Trolley Insurance Souvenir Exp Misc NH Expense Prospective Not Hot Event Exp Total Not -Hot Expenses Net Income (Loss) 148.11 312.50 1,389.11 0.00 1,275.00 70.00 82.00 0.00 258.40 1,600.00 3,480.00 0.00 400.00 0.00 10,114.80 0.00 _w ...,,,.. .... 0.00 ..... 0.00 3,216.30 76,512.16 13,652 29 234,670.89) $ 87,461.99 6,102.85 1,190.00 2,314.92 4,724.88 17,440.01 10,207.39 121,247.87 $ 527 Financial statement preparation service provided by Malnory, McNeal & Company PC, CPAs in accordance with professional standards issued by the AICPA, substantially all disclosures ordinarily included in financial statements prepared in accordance with the modified cash basis of accounting are omitted and no assurance is provided VCC Quarterly Reports for July, August, July 2025 July 41St Annual Tor de Paris Bicycle Rall Many Room Nights 724 Participants July 19, 2025 Budgeted Line Item Jettribe Last Chance Quarifier —Jet Ski Race, Many Room Nights 445 Participants August 1-3 2025 Budgeted Line Item 66th Paris Rodeo Room Nights: 50 August 7-9 2025 Funded $1575 Ink'd Societ Tattoo Ex o Room Nights: 55 August 15-17 2025 Funded $2075 Evenin in Paris S uare Dance Convention, Room Nights: 100+ August 28-312025 Budgeted Line Item September Paris Balloon and Music Festival Room Nights: 75+ September 12-13 2025 Funded $2325 Blaze Trails Paris Pair Marathon Room Nights: 100+ September 20, 2025 Funded $2500 Red River Vallev Fair Room Nights: 50 September 23-27 2025 Funded $1725 Outlaw Boat Races Many Room Nights 75+ Participants September 24-28 2025 Budgeted Line Item 57th Bu Tussle Trek Room Nights: 50+ September 27-28, 2025 Funded $1600 Item No. 7 SEPTEMBER 2025 PRELIMINARY YEAR-END MONTHLY FINANCIAL REPORT City of Paris Monthly Financial Report — September 2025 Background: Section 69 (3) of the Paris City Charter requires the Financial Director to submit to the City Council through the City Manager a monthly statement of receipts and distributions. The report updates the City Council on the City's financial activity throughout the month and year to date. The financial package includes the following: 1. The revenue and expenditure totals for the General Fund, Water Fund and the Airport Fund include the approved budget, current month, year-to-date results with comparison of the previous year to date. Over 99% of all the City's operations activities take place in these three funds. If the circumstance merits, the financial report would highlight any other fund in the monthly report. 2. A staffing report showing by department, by fund, the approved staffing for the month of July. Included are the current level and open positions. 3. A detailed revenue and expenditure report for the General Fund is included, with highlights for the month. 4. Revenue graphs are included for Municipal Sales Tax revenue and EMS revenue for the current year along with the previous two years. 5. A detailed revenue and expenditure report for the Water and Sewer Fund, with highlights for the month. 6. Water Sales and Sewer fee revenue graphs are included for the current year and two previous years. 7. Detailed revenue and expenditures for Cox Field Airport are included, with highlights for the month 8. Update on the Capital projects by Fund ✓Wm Ilv,„ T Vill"iere Texans, Reach llgher City of Paris Revenue & Expenditures Summary September 30, 2025 (100% of the year) % Sep -24 2024-2025 YTD Actuals 2025 36,371,484 Sep -25 General Fund S Budget $ September 51% YTD Actuals Revenue $ 33,966,500 $ 2,723,212 $ 35,897,678 Expenditures $ (35,833,869) $ (3,845,732) $ (34,104,745 Net $ (1,867,369) $ (1,122,520) $ 1,792,933 2024-2025 2025 Sep -25 Water Budget Ser„ptember YTDActuals Revenue $ 22,177,204 $ 1,498,300 $ 11,349,273 Expenditures $ (22,079,097) $ (1,577,482 $(13,389,880 Net $ 98,107 $ (79,182) $ (2,040,607 2024-2025 2025 Sep -25 Airport Budget Se atember, YTD Actuals Revenue $ 984,681 $ 123,261 $ 929,486 Expenditures $ (1,065,845) $ (97,370) $ (970,524 Net $ (81,164) $ 25,891 $ (41,038 % Sep -24 Sep -24 YTD Actuals 106% $ 36,371,484 95% $ (33,285,865 S 3.085.619 % Sep -24 YTD Actuals 51% $ 33,744,809 61% $ (12,078,594 -2080% $ 21,666,215 % Sep -24 YTD Actuals 94% $ 976,141 91% $ (1,038,607) 51% $ (62,466) Notes: 1. Over 99% of all the City operation activity takes place in these three funds. 2. The other funds are special purpose funds with limited activity and commonly have legal restrictions on what the money can be spent on. 3. Additional breakdowns discussing revenue and expenditures for the above funds are included in this report. 4. In the month of July, the General Fund and the Water & Sewer Fund had revenue exceeding expenditures. STAFFING LIST ALL DEPARTMENTS 0 FULL-TIME AND PART-TIME POSITIONS Staffing Budget, Current Level, and Open Positions F.ull ..TMm.e. Emplovees General,Fund. ,„„ Budget Au,gust._Actuaf, Opening Part Time Police 81 68 13 10 Fire 53 50 3 EMS 30 25 5 20 IT 3 3 0 Community development 16 16 0 1 Streets & Highways 10 6 4 Parks and Recreation 9 8 1 15 Library 10 10 0 1 City Manager 6 5 1 Engineering 3 3 0 Accounting & Auditing 6 4 2 Traffic & Lighting 2 2 0 Garage 6 5 1 1 City Attorney 2 2 0 Municipal Court 4 4 0 Public Works 3 3 0 City Clerk 3 3 0 1 Sanitation 3 3 0 250 220 30 49 Water Fund Warehouse 2 2 0 W&S Billing and Collections 10 9 1 Water Production 17 17 0 Water Distribution 12 9 3 Sewer Maintenance 10 6 4 Waste Water Treatment 24 16 8 2 Lift Station 3 2 1 78 61 17 2 Other Activities Airport 2 2 0 5 Auto Theft Grant 1 1 0 Court Bailiff 0 0 0 1 3 3 0 6 City Of Paris Total 331 284 47 57 Is "I. -. 'I IIID, X A Where Texans ns Reacfligher, GENERAL FUND REVENUE & EXPENDITURE YEAR TO DATE 2025 VS 2024 HIGHLIGHTS INCLUDING REVENUE TREND GRAPHS General f=und Hi hh hts 1. Overall Revenue for the year was $35,897,678 or 106% of the annual Budget. 2. The property tax of $8,603,426 or 97% of the budget has been collected. 2025 Property Tax revenue and related collections are higher by $368,659 or 4.48% compared to the year -ended of 2024. 3. Sales Tax revenue is also higher than last year by $211,547 or 1.95%. 4. Hotel Occupancy tax revenue has increased by $13,237 or 1.22% from 2024 fiscal year. Fluctuation in the carrying balance is due to the allocation to the Chamber of Commerce, a hotelier rebate, and a portion that covers the debt issued to pay for the Civic Center. Gross HOT receipts for 2025 are $1,372,877 and net after allocation are $1,094,570. In 2024, gross receipts were $1,367,606, and the net was $1,081,333. 5. EMS Fees are down $1,126,287 or 16.86% compared to last year. Our 3rd party collection agency had issues in the first quarter of last year, Collections were well below what they should have been. This revenue will see changes based on the success of the third party to assist in collection. 6. Interest revenue is down by $352,177 or 26.46% from last year. Interest rate on Investments and CUS have dropped from their peak in early 2024. ➢ Police contributed $245,452, or 30%, of the total increase (these include salaries, benefits and gasoline). ➢ EMS decreased by $1,772,823, or 216%. (better collections and reduced spending by year- end although a new ambulance vehicle, salaries, benefits and chemical medicals were purchased). ➢ Fire increased by $574,361 or 70%. (salaries, benefits and motor vehicles purchased). ➢ Community Development increased by $103,710 or 14%. (motor vehicles, salaries and benefits). ➢ Code Enforcement increased by $141,109, or 17% ➢ The cost of outsourcing sanitation activity this fiscal year increased overall expenditures by $1,656,165, or 202%. The sanitation expenditures are offset by sanitation fee revenue of $1,644,434. ➢ The decreases in some department expenditures offset the impact of the departments who increased. This lessened the negative economic impact on the city's coffers. City of Paris Revenue & Expenditures Summary September 30, 2025 (100% of the year) General FundSep-25 _ Sep -24 Descri,iet qn 2025„l3udget YTD Actual, Percentage YTD _Actua,ls Property Tax Revenue $ (8,830,000) $ (8,603,426) 97% $ (8,234,767) Sales Tax Revenue $ (10,875,000) $ (11,040,124) 102% $ (10,828,578) EMS Revenue $ (4,495,000) $ (5,555,039) 124% $ (6,681,326) Sanitation Fees $ (1,710,000) $ (1,644,434) 96% $ (213,853) Use Fee Revenue $ (2,705,100) $ (2,589,367) 96% $ (2,663,805) Hotel -Motel Occupancy Tax $ (1,000,000) $ (1,094,570) 109% $ (1,081,333) Interest Earned $ (1,030,000) $ (978,838) 95% $ (1,331,015) Intra -fund Charges W&S $ (2,100,000) $ (2,100,000) 100% $ (1,970,000) Permits/Leases Revenue $ (427,800) $ (720,583) 168% $ (600,193) Court Revenue $ (226,000) $ (249,685) 110% $ (309,196) Other Revenue $ (567,600) $ (1,321,612) 233% $ (2,457,417) Total Revenue $ (33,966,500) $ (35,897,678) 10691. $ (36,371,484) Sep -25 Sep -24 Exraendituus Budget YTD Actual Percents a YTD Actuals, Police $ 9,379,340 $ 8,830,070 94% $ 8,584,618 Fire $ 6,135,310 $ 6,440,085 105% $ 5,865,455 EMS $ 5,445,777 $ 4,840,286 89% $ 6,613,109 Promotional Activity-VCC $ 1,000,000 $ 1,006,642 101% $ 1,050,611 Other General expenses $ 647,926 $ 750,790 116% $ 755,575 IT $ 662,406 $ 661,129 100% $ 581,367 Sanitation $ 1,852,793 $ 1,657,871 89% $ 1,706 Community Development $ 890,093 $ 826,625 93% $ 722,915 Code Enforcement $ 960,397 $ 1,003,474 104% $ 862,365 Streets & Highways $ 1,600,511 $ 1,397,702 87% $ 1,582,141 Parks and Recreation $ 1,551,260 $ 1,489,321 96% $ 1,497,200 Library $ 891,085 $ 865,522 97% $ 867,534 Engineering $ 766,017 $ 402,003 52% $ 397,821 Accounting & Auditing $ 676,723 $ 699,860 103% $ 704,014 Traffic & Lighting $ 534,160 $ 551,077 103% $ 549,296 City Manager $ 860,494 $ 750,610 87% $ 817,284 Garage $ 490,023 $ 427,710 87% $ 362,557 City Attorney $ 410,911 $ 394,904 96% $ 403,079 Municipal Court $ 303,718 $ 286,943 94% $ 288,234 Public Works $ 263,392 $ 306,218 116% $ 249,273 City Clerk $ 237,983 $ 217,564 91% $ 221,966 City Council $ 200,500 $ 268,457 134% $ 268,208 Contingency $ 50,000 $ 4,879 10% $ - Paris Band $ 23,050 $ 25,002 108% $ 24,063 Debt Service $ - $ - 0% $ 13,855 Cox Field Airport 0 0 0 1619.91 Total Expenditure $ 35,833,869 $ 34,104,745 95% $ 33,285,865 Net proceeds (gain), loss $ 1,867,369 $ (1,792,933) $ (3,085,619) City of Paris General Fund - Revenue by Activity Sep -25 Sep -24 Account Number D9sc,ription 2,0„2,5,,,,,,Bud et YTD Act,y,a„Is PercgM _l a YTD_. Actuals 01-37010-00-000 CurrentTaxes $ (8,530,000) (8,322,424) 98% (7,956,139) 01-37020-00-000 Delinquent Taxes $ (130,000) (87,465) 67% (99,191) 01-37030-00-000 Penalty &Interest $ (125,000) (133,626) 107% (128,525) 01-37031-00-000 Attorney Fees $ (45,000) (59,912) 133% (50,913) Property Tax Revenue $ (8,830,000) (8,603,426) 9791. $ (8,234,767) 01-37110-00-000 Municipal Sales Tax $ (8,700,000) (8,832,100) 102% (8,662,905) O1-37112-00-000 Sales Tax -Reduce Property Tax $ (2,175,000) (2,208,025) 102% (2,165,673) Sales Tax Revenue $ (10,875,000) $ (11,040,124) 102% $ (10,828,578) O1-37184-00-000 EMS Deployment Refunds $ (63,868) (43,782) O1-38153-00-000 Lamar Co -Emergency Medical Ser $ (465,000) (469,271) 101% (450,334) 01-38154-00-000 Emergency Medical Service Fees $ (4,030,000) (5,021,901) 125% (6,187,210) EMS Revenue $ (4,495,000) (5,555,039) 124% $ (6,681,326) 01-38046-00-000 Sanitation Fees $ (1,710,000) (1,644,434) 96% (213,853) 01-37395-00-000 Municipal ROW Use Fee $ (85,000) (71,345) 84% (84,113) 01-37396-00-000 Solid Waste Street Use Fee $ (550,000) (483,627) 88% (563,704) 01-37320-00-000 Atmos Gas $ (500,000) (542,561) 109% (505,922) O1-37330-00-000 Oncor $ (1,400,000) (1,330,895) 95% (1,336,265) 01-37340-00-000 Taxicabs $ (100) (300) 300% 01-37350-00-000 Suddenlink Cable $ (170,000) (160,638) 94% (173,801) Use Fee Revenue $ (2,705,100) (2,589,367) 96% $ (2,663,805) 01-37220-00-000 Hotel -Motel Occupancy Tax $ (1,000,000) (1,094,570) 109% (1,081,333) O1-37650-00-000 Interest Earned $ (1,030,000) (978,838) 95% (1,331,015) O1-38499-00-000 Water & Sewer Adm. Fee $ (1,300,000) (1,300,000) 100% (1,200,000) 01-37360-00-000 Water Sewer Utility $ (800,000) (800,000) 100% (770,000) Intra -fund Charges $ (2,100,000) (2,100,000) 100% $ (1,970,000) Sep-25 Sep-24 Account Number Description 2025Budet ,,, YTD Actuals , „Prc.e....jtpXe Y.,MTw...D_ .A.w.c.t..u_wa_ls w O1-37401-00-000 Forestbrook Prof Svc Agreement $ (50,673) 01-37410-00-000 House Moving $ - - (300) 01-37411-00-000 Concrete Permits $ (1,500.00) (220) 15% (50) O1-37412-00-000 Building Permits $ (6,000.00) (295) 5% (6,094) O1-37413-00-000 Sign Permits $ (10,000.00) (8,450) 85% (12,483) 01-37414-00-000 Electrical Permits $ (1,000) - 0% (100) 01-37418-00-000 Plumbing Inspections $ (1,000) (25) 3% (575) 01-37420-00-000 Electrical Licenses $ (500) (35) 7% (140) 01-37423-00-000 Burn Permit Fee $ - - (50) 01-37424-00-000 Alcohol Permit Application Fee $ (5,500) (9,012) 164% (6,410) 01-37426-00-000 Building Permit-Fence $ (300) (300) 100% (150) 01-37427-00-000 Building Permit-Roof $ (1,000) - 0% (300) 01-37428-00-000 Bldg Permit-Remodel Residence $ (40,000) (52,760) 132% (53,943) O1-37429-00-000 Bldg Permit-New Residential $ (40,000) (21,303) 53% (40,321) 01-37430-00-000 Bldg Permit-Remodel Commercial $ (5,000) (2,750) 55% (5,635) 01-37431-00-000 Building Permit-New Commercial $ (225,000) (466,280) 207% (440,047) 01-37432-00-000 Bldg Permit-Cert of Occupancy $ (10,000) (15,295) 153% (14,500) 01-37433-00-000 Fire Plan Review Fees $ (3,000) (125) 4% (1,667) 01-37434-00-000 Fire Construction Permit Fees $ (4,000) (9,767) 244% (12,464) 01-37400-00-000 Licenses & Permits $ (3,690) (4,965) 01-37653-00-000 T-Mobile Tower Lease $ (50,000) (54,209) 108% 01-37654-00-000 AT&T Tower Lease $ (24,000) (25,395) 106% Permits/Leases Revenue $ (427,800) (720,583) 168% $ (600,193) Revenue by Activity Sep-25 Sep-24 Account Number Description 2025 Budget YTD Actuals Percentage YTD Actuals O1-37502-00-000 Court Overpayments $ (139) - 01-37510-00-000 Court Fines & Costs $ (175,000) (198,087) 113% (251,779) 01-37511-00-000 Defensive Driving Course $ (1,000) (1,140) 114% (610) O1-37512-00-000 Warrant Service Fees {City) $ (30,000) (30,020) 100% (38,480) O1-37513-00-000 City Traffic Fees $ (500) (66) 13% (89) 01-37514-00-000 Arrest Fees $ (7,000) (7,681) 110% (5,134) 01-37516-00-000 Time Payment Fees Retained $ (7,000) (6,734) 96% (6,634) O1-37517-00-000 State Judicial Fund due City $ (500) (70) 14% (89) O1-37520-00-000 Pound Fees $ (5,000) (5,747) 115% (6,381) Court Revenue $ (226,000) (249,685) 110% $ (309,196) Sep-25 Sep-24 Account Number Description 2025 Budget YTD,,,ActuaIs ,Percentage YT . _ „ D, Actuals 01-37013-00-000 Texas Historical Commission (2,706) - 01-37029-00-000 Business Persn Property (Fine) (7,000) (5,039) 72% (3,672) 01-37148-00-000 Misc Library Sales (4,164) (194) 01-37152-00-000 Police Dept Donations (2,039) - 01-37154-00-000 Summer Camps- Oak Park (2,000) (23,377) 1169% (3,813) O1-37156-00-000 Opioid Settlement - (59,939) 576 01-37157-00-000 Fire Deployment Reimbursements - (60,107) (228,844) O1-37195-00-000 PRMC Settlement - (500,000) - 01-37390-00-000 Bingo (25,000) (29,194) 117% (29,418) 01-37640-00-000 Leases & Rentals (2,000) (600) 30% (94,905) 01-37906-00-000 Rent Revenue - - (779,748) O1-37713-00-000 Zoning & Subdivision Fees (6,000) (5,500) 92% (6,900) 01-37715-00-000 Sale of Maps Copies Etc (4,000) (3,985) 100% (4,207) 01-37822-00-000 Poly Envelopes Sold-City Clerk (500) (530) 106% (905) O1-38165-00-000 Farmers Market Fees (12,000) (12,297) 102% (10,465) 01-38260-00-000 Mixed Beverage Tax (60,000) (71,632) 119% (65,270) 01-38300-00-000 Miscellaneous Revenue - (300) - 01-38300-00-000 Other Fin Source - - (271,089) O1-38308-00-000 Birth Certificate Fee for TWC - (2) (119) O1-38309-00-000 Birth Certificate Fees (25,000) (26,975) 108% (26,355) Account Number Descrietion 2025 Budget YTD, Actuals Percentage YTD Actuals O1-37204-00-000 Master Park Plan Donations (50,000) - 01-37205-00-000 Youth Diversion Fee - (50) - 01-38519-00-000 Unrealized Gain/Loss - - 27,479 O1-38310-00-000 Death Certificate Fees (12,000) (9,213) 77% (8,978) 01-38311-00-000 Library Copies (6,000) (7,538) 126% (7,613) 01-38312-00-000 Library Fines & Other (6,000) (2,586) 43% (4,757) 01-38313-00-000 Donations - (2,500) 01-38316-00-000 Library Public Faxes (1,300) (619) 48% (1,409) O1-38325-00-000 Sale of City Property (49,941) 01-38330-00-000 Materials & Labor Sold (3,000) (7,346) 245% (9,771) 01-38331-00-000 Lot Clean Up (12,000) (12,664) 106% (29,937) 01-38332-00-000 Billed Electric - (5,467) 8,180 01-38345-00-000 Housing Authority Pilot (4,000) - 0% (4,283) O1-38350-00-000 Miscellaneous Revenue (250,000) (235,879) 94% (321,318) 01-38353-00-000 Insurance Recoveries (50,000) (58,523) 117% (87,461) 01-38354-00-000 Service Charges - (11,423) (8,756) O1-38366-00-000 Credit Card Convenience Fee (1,000) (892) 89% (814) O1-38368-00-000 Library Card Fees (800) (1,000) 125% (1,535) O1-38498-00-000 Transfer In/Out - 324,943 (17,324) 01-38500-00-000 Pool Vending (2,500) (6,391) 256% (10,346) 01-38501-00-000 Pool Programs (12,000) 0% (3,254) 01-38502-00-000 Pool Daily Fees (16,000) (16,855) 105% (14,004) O1-38503-00-000 Sports Complex (5,000) (8,441) 169% (9,041) O1-38504-00-000 Softball (20,000) (16,127) 81% (22,353) 01-38505-00-000 Reservations (4,000) (10,078) 252% (3,407) 01-38506-00-000 Sponsorships (1,000) 0% 01-38507-00-000 Special Events (4,500) (6,802) 151% (1,388) 01-38509-00-000 Event Center Fees (9,000) (8,000) 89% - 01-38510-00-000 Interlibrary Loan Grant (4,000) (3,301) 83% - 01-38520-00-000 PEDC Note Payments-Principal - (131,532) 01-38521-00-000 Nexus Payments - (175,000) (400,000) Other Revenue $ (567,600) (1,321,612) 233% $ (2,457,417) TOTAL REVENUE (33,966,500) (35,897,678) (36,371,484) City of Paris Department Expenditures September 30, 2025 (100% of the year) General Fund YTD September 2025 vs 2024 DEPT SHARE OF Exppto res Budget eft p� Spp#„2024 YTD DEPT 2025�IfIf�VS ,2024.....INCREASE $B40$883�9Af$8,584,618 31 Fire $ 6,135,310 $ 6,440,085 105% $ 5,865,45 i , 32 EMS $ 5,445,777 $ 4,840,286 89% 6,613,109 54 Promotional Activity-VCC $ 1,000,000 $ 1,006,642 101% $ 1,050,611 89 $ (43,969) -5% Other General expenses $ 647,926 $ 750,790 116% $ 755,575 89 $ (4,785) -1% IT $ 662,406 $ 661,129 100% $ 581,367 89-5 $ 79,762 10% Sanitation $ 1,852,793 $ 1,657,871 89% $ 1,706 44 Community Development $ 890,093 $ 826,625 93% $ 722,915 40 Code Enforcement $ 960,397 $ 1,003,474 104% $ 862,365 40-2 Streets & Highways $ 1,600,511 $ 1,397,702 87% $ 1,582,141 46 Parks and Recreation 1,551,260 1,489,321 71,497,200 Library $ 891,085 $ 865,522 9% $ 867,534 64 $(2,012)�VJIWWt�IfN�WV��WfWNNWGWl� City Manager $ 860,494 $ 750,610 87% $ 817,284 12 $ (66,674) -8% Engineering $ 766,017 $ 402,003 52% $ 397,821 41 $ 4,181 1% Accounting & Auditing $ 676,723 $ 699,860 103% $ 704,014 21 $ (4,154) Traffic & Lighting $ 534,160 $ 551,077 103% $ 549,296 48 $ 1,781 IWMI VI I`�lll Garage $ 490,023 $ 427,710 87% $ 362,557 49 $ 65,153 8% City Attorney $ 410,911 $ 394,904 96% $ 403,079 13 $ (8,175) -1% Municipal Court $ 303,718 $ 286,943 94% $ 288,234 14 $ (1,291) Public Works $ 263,392 $ 306,218 116% $ 249,273 42 $ 56,945 7% City Clerk $ 237,983 $ 217,564 91% $ 221,966 15 $ (4,402) -1% City Council $ 200,500 $ 268,457 134% $ 268,208 10 $ 249 Contingency $ 50,000 $ 4,879 10% $ - 91 $ 4,879 1% Paris Band $ 23,050 $ 25,002 108°! $ 24,063 62 $ 939 Cox Field Airport $ - $ 0% $ 1,620 61 $ (1,620) MINIM Debt Service 0% $ 13,855 90 $ (13,855) -2% Total Expenditure $ 35,833,869 $ 34,104,745 $ 23 $ 33,285,865 $ 818,880 NOTES: 1. The City took over the solid waste business. The cost of running the business is reflected here in the amount of $1,656,165. The offsetting revenue is $1,644,434. At the outset of starting the solid waste the City has a deficit of $11,731. Since the acquisition the deficit has steadly decreased. 2. The Police Department salaries were increased to a competitive rate especially for cadets. New public safety individuals also have to have all their protective gear and potentially a vehicle. The Police Department expenditures as of September,30 20205 are $8,830,070 or 94% of budget. 3. The Fire Department is expenditures are $6,440,085 or 105% as of September 30, 2025. This is due to an increase in TMRS/Pension, in Overtime, Salaries & Wages,radio replacement, kitchen renovation, and the purchase of a Fire Marshall Vehicle, . 4. EMS is running at 89% of budget, or $4,480,286. TABLE LEGEND: tA !� _...w.. .... g P �I ,.I yy N 4i a/Y �1i O �8 Z V MEN= a/1 a/1 prvj 2 IpIpp ppff w �OIOOOOOWWWWO��OO H� ar I an VY b m MEN= M n v✓�i G yr an I�W� WWWWWWI � ao �o r n tb+ NONE= - SII co ry v n N N IW���IIOOOOOO��W� p ti v u�UI���WI0uu�WW�WW�01010��01� QI � r. p yy K �y IIIIIIIIIII�I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIIII O�UWWI����������IIuuuu0WW1ppppWUIUIUI�VI o � H H a/Y III��III��I��I I��I��II�� ��I1I��IIIIIIIIIII ��I�� WIWWIu��WI�I��I����0WW�I� Q oo= moo= an an +i'. Pi I ImIIIOI �� � VIII III - G 10110l1. an wan 1� � � K a/r H '5G �II fIIIIIIIIIIIII�I �I�I�I�I�IIIIIm��{ IW��IWWWW������IUVUoII! "'� ti o v IIIIII �p� yy � W000�����11001111111111 Yi � IIIIIII ry a .a ry OIOIII mmomm rn o d I t �OOIOIO�OOOVwWQ — — — i ti _ NINE= �. 0 mmm �n m � - N � 21 ��OOWWQIIWIIIUI�W `CI to iD � A �II�II�I��I�III��I�l�UOII�V�1 m ��IIIIIIII�������I�I�IV o OWI ";zf m .�I LL IOID�IUIIII>)�II�I�1�U�11111�1�1�1�1�1�11� �� I � w o IIUII�I�IIIIIIIII�VI�I�I�I�I�I�I�I�I�I�� I�Illl a x Q � PIS WATER & WASTEWATER REVENUE & EXPENDITURE YEAR TO DATE 2025 VS 2024 HIGHLIGHTS INCLUDING REVENUE TREND GRAPHS 71 M-7 '��/r0 rr/%/ri rii % / rr% � rr�r r/ a'*, r� ri Water and Sewer Fund Revenue and Expenditures Summary as of Sept 31, 2025 (100X, of Fiscal Year) Water & Waste Water Hi hli hts far Se #ember 2025 1. Revenue for Water and Waste Water for the month of September was $1,498,300 and year to date is $20,834,032. A year-end transfer in the amount of $9,484,759 is for debt service and reflected in the chart. The Year to Date Revenue is 94% of budget for the year when you exclude the transfers for debt service. Earlier in the summer cooler temps prevailed therefore reducing the purchase of water and thus revenue. August and September came in strong with higher temps and little to no rain thus creating more usage. 2. Expenditures for Water and Waste Water for the month and YTD are $1,577,482 and $13,389,880 respectively. The YTD Expenditures are 95% of budget, when you exclude debt service. Compared to last year expenditures, the overall cost by year-end decreased by $486,810. Sep -25 Sep -24 Account Number D,escrip ion 2025BudgetYTDwActu,al„ Percent YTD Actuals Revenue 10-37011-00-000 Industrial Surcharges $ (20,000) (24,818.55) 124% (17,558.75) 10-37087-00-000 Sewer Charges $ (12,556,619) (11,304,932.02) 90% (11,507,486.06) 10-37093-00-000 Sewer Taps $ (25,000) (16,673.49) 67% (16,930.00) 10-37130-00-000 Water Sales $ (8,597,585) (8,727,163.77) 102% (8,947,713.93) 10-37140-00-000 Water Taps $ (35,000) (45,313.05) 129% (18,045.00) 10-37155-00-000 Bulk Pickup Fees $ (3,000) 488.91 -16% (2,410.00) 10-37650-00-000 Interest Earned $ (215,000) (131,425.36) 61% (258,488.99) 10-38348-00-000 Contributions to Rate Study $ (22,000) (56,607.25) 257% 0.00 10-38350-00-000 Miscellaneous $ (100,000) (165,750.51) 166% (126,735.53) 10-38352-00-000 Sanitation Billing Fee $ (90,000) (88,983.57) 99% (77,021.60) 10-38354-00-000 Service Charges $ (215,000) (159,425.00) 74% (198,498.80) 10-38355-00-000 Brush Pickup Fees $ (1,000) (4,685.00) 469% (1,884.50) 10-38356-00-000 Bulk Water Sales $ (4,000) (990.00) 25% (2,674.27) 10-38357-00-000 Sewer Dumping Fees $ (55,000) (76,616.80) 139% (70,069.69) 10-38358-00-000 W&S Charge Offs $ (70,000) 146,096.48 -209% 94,439.97 10-38359-00-000 W&S Returned Check Fees $ (4,000) (4,770.00) 119% (5,100.00) 10-38366-00-000 Credit Card Convenience Fee $ (160,000) (172,316.85) 108% (163,777.71) 10-38369-00-000 Meter Tampering Fees $ (3,000) 0.00 0% (334.74) 10-38399-00-000 Utility Billing Offsets $ (1,000) (145.70) 15% (551.95) 10-38499-00-000 Transfer In/Out 9,484,759.00 (21,278,351.97) 10-38499-00-001 Transfer in/Out 0.00 8,930,885.67 10-38519-00-000 Unrealized Gain/Lass 0.00 (76,500.78) Total Revenue $ (22,177,204) $ (11,349,273) 51% $ (33,744,809) Sep -25 Sep -24 Dept # Descrig tion 2025 Budget . I YTD Actual Percent YTD Actuals www......... 80 Warehouse $ 138,232 $ 131,315 95% $ 131,987 81 W&S Billing and Collections $ 3,066,710 $ 3,081,075 100% $ 2,978,823 82 Water Production $ 4,264,574 $ 4,081,076 96% $ 3,577,704 83 Water Distribution $ 2,039,113 $ 1,972,084 97% $ 1,598,146 85 Sewer Maintenance $ 1,048,316 $ 763,262 73% $ 771,851 86 Waste Water Treatment $ 2,704,207 $ 2,607,838 96% $ 2,597,841 87 Lift Station $ 599,430 $ 564,942 94% $ 422,241 91 Debt Service $ 8,039,922 $ - 0% $ - 91 Contingency $ 178,593 $ 188,290 0% $ - Total Expenditures $ 22,079,097 $ 13,389,880 61% $ 12,078,594 Net Proceeds $ 98,107 $ (2,040,607) -2080% $ 21,666,215 Water & Waste Water Hi hli hts far Se #ember 2025 1. Revenue for Water and Waste Water for the month of September was $1,498,300 and year to date is $20,834,032. A year-end transfer in the amount of $9,484,759 is for debt service and reflected in the chart. The Year to Date Revenue is 94% of budget for the year when you exclude the transfers for debt service. Earlier in the summer cooler temps prevailed therefore reducing the purchase of water and thus revenue. August and September came in strong with higher temps and little to no rain thus creating more usage. 2. Expenditures for Water and Waste Water for the month and YTD are $1,577,482 and $13,389,880 respectively. The YTD Expenditures are 95% of budget, when you exclude debt service. Compared to last year expenditures, the overall cost by year-end decreased by $486,810. Ei�i56 alll(illllll a ole of rMoolm " 1111��1�1�1�1�1�1�1�1�116 �IIII�I wil1 � �III�����VIVI��VIVI������II�IIII�II�I�I�I�IVII� Imommmimmx SMIMIJIMMIM€ MONNIAlum maivmmrmmmMMOM M1. tit M � vt K h H N M IIIDommmomms IIpp MEMEM ai. ait an W uo= H µ olowmalloolm .� mnONMENNEW QI)I w ass IWI ION ry c 11011, N B Mill IU 11111111111M'M'MI111 um .g Emavolm mmomimmom ..� .., ,., Wi7mlill (tai fh OO O 'S' d vn v'v xrr xry va „, FtIS ” III" m Whet !e Texans Recictl Higatzer COX FIELD AIRPORT REVENUE & EXPENDITURE YEAR TO DATE 2025 VS 2024 HIGHLIGHTS Cox Field Airport Revenue and Expenditures Summary as of September 31, 2025 (1001^ f IIscaYear) Cox Field Airport hfor September 2025 1. The YTD Revenue is on budget with higher Charged fuel sales, Hanger rentals and Ground Lease revenue. The City received the Ramp grant payment in the second half of the year which will patially offset the Ramp expenses, already paid. 2. The YTD Expenditues is at 91% of budget which is caused by an increase Insurance & Bond cost as well as utilities (water & gas). 3. Ramp expense was used for the Ramp project and expended by 102% of the year. Cox Field Airport Sep -25 Sep -24 Account Number DescriLti,on 20,25, Budget YTD Actual Percent YTD Actuals, Revenue 03-37180-00-000 ARPA Airport Support $ $ 0% (2,600.00) 03-37605-00-000 Ramp Grant Revenue $ (50,000) $ - 0% (91,726.57) 03-37609-00-000 Agrpro, Inc, Property Lease $ (8,598) (8,598.00) 100% 0.00 03-37610-00-000 Cox Field Leases -Land $ (3,600) $ 0% 2,940.00 03-37630-00-000 Cox Field Rent Hangar Storage $ (2,000) (1,190.00) 60% (2,940.00) 03-37631-00-000 Cox FieldRental Hangars $ (65,000) (86,590.05) 133% 0.00 03-37632-00-000 Charged Fuel Sales $ (250,000) (284,788.19) 114% (209,032.35) 03-37633-00-000 Sales -Aviation Fuel $ (585,000) (510,106.13) 87% (532,961.93) 03-37636-00-000 Ground Leases $ (10,000) (25,600.00) 256% 0.00 03-37640-00-000 Pasture Lease-Eatherly $ (10,483) (10,483.50) 100% 0.00 03-37650-00-000 Interest $ - (158.63) (331.43) 03-38350-00-000 Misc Revenue $ - (1,971.88) (280.00) 03-38498-00-000 Transfer In (35,720.99) 03-37188-00-000 Gain/Loss on Termination 308.38 03-37901-00-000 Interest Income (10,593.06) 03-37903-00-000 Lease Revenue (93,202.98) Total Revenue $ (984,681) $ 929,486) 94% $ (976,141) Sep -25 Sep -24 ndrtures ZU ..ud 25.._.kBw�.get YTD Actual Percent YTD Actuals 03-42031-61-000 Aviation Fuel Expense $ 650,000 568,955 88% 576,289 03-40101-61-000 Salaries & Wages $ 122,734 117,777 96% $ 117,911 03-42130-61-000 RAMP Expense $ 100,000 102,106 102% 101,394 03-40308-61-000 Utilities - Electric $ 25,000 26,463 106% 22,598 03-40312-61-000 Utilities - Water & Gas $ 3,500 18,073 516% 2,961 03-40104-61-000 Ins- Employee Hospitalization $ 23,824 12,393 52% 14,949 03-40102-61-000 Social Security $ 9,625 8,802 91% 8,626 03-40103-61-000 TMRS & Pension $ 12,661 11,498 91% 6,627 03-40105-61-000 Ins- Workers Compensation $ 4,065 4,263 105% 3,876 03-40303-61-000 Insurance & Bonds $ 45,000 55,035 122% 39,416 03-42009-61-099 Ground Power Unit $ 23,000 12,753 55% $ - 03-42069-61-098 Runway Project $ - 0 72,600 03-40401-61-000 Building & Grounds $ 9,000 3,958 44% 6,667 03-40508-61-000 Lease & Rental Equipment $ 8,000 7,750 97% 5,982 All other expenses $ 29,436 20,697 70% $ 58,710 Total $ 1,065,845 $ 970,524 91% $ 1,038,607 Net Proceeds -Loss $ 81,164 $ 41,038 $ 62,466 Cox Field Airport hfor September 2025 1. The YTD Revenue is on budget with higher Charged fuel sales, Hanger rentals and Ground Lease revenue. The City received the Ramp grant payment in the second half of the year which will patially offset the Ramp expenses, already paid. 2. The YTD Expenditues is at 91% of budget which is caused by an increase Insurance & Bond cost as well as utilities (water & gas). 3. Ramp expense was used for the Ramp project and expended by 102% of the year. CASH AND INVESTMENT REPORT QUARTERLY FROM JULY TO SEPTEMBER 2025 QUARTERLY INVESTMENT REPORT AS OF SEPTEMBER 30, 2025 �JR e QUARTERLY INVESTMENT REPORT AS OF SEPTEMBER 30, 2025 QUARTERLY INVESTMENT REPORT AS OF SEPTEMBER 30, 2025 TEXAS Where T(:Wzr,is Reach Higher� m .... . . . . .......... Where Toxcu?s Reach Higher, WORK -IN -PROGRESS PROJECTS: * First Street SE Revitalization Project — Richard Drake Engineering & Construction ($906,412) Council approved a Lamar County Water Main Transfer Agreement to the City of Paris for a 12" water main near David House Jewelry at 42nd Street to 46t' N.E. * 7th Street SW Reconstruction project Item No. 8 TO: Mayor, Mayor Pro Tem & City Council FROM: Rose Beverly, City Manager Todd Mittge, City Engineer Stephanie Harris, City Attorney SUBJECT: 2025 Mill & Overlay Project Change Order #1 — Pavement Repair and Remobilization DATE: October 27, 2025 BACKGROUND: The City of Paris called for bids for the 2025 Mill & Overlay Project for 12 streets in Paris. Call for Bids was posted in the Paris News on April 13 and April 20, 2025. Bids were opened on May 12, 2025 at 2:OOPM. Three responsive bids were received for the project. R.K. Hall, LLC from Paris, TX was the Low Bidder, 2nd was PaveCon Public Works from Grand Prairie, TX. 3' was Richard Drake Construction from Paris, TX. Low bid was $1,935,221.70 from R.K. Hall, LLC. The City awarded the project to R.K. Hall on June 9, 2025. During the course of milling and paving, there were several areas with exceptionally poor subgrade that needed additional repair prior to final overlay. To not address these issues would have caused premature damage on the new roadways and would have caused our maintenance crews to address them for years in the future. Proactively, the City Manager verbally approved the pavement repair as described in this memo on August 7, 2025. This helped save thousands of dollars in re - mobilization costs and additional payment to do paving work twice over the repair areas. Change Order #1 would allow up to $80,000 to be spent on pavement repair and re -mobilization. STATUS OF ISSUE: There was a soft spot and dip on Pine Mill Road across from Aikin Elementary. This has been a problem for years, and we were able to correct this with an 8" deep grind and extra asphalt. Pine Mill extra Digout: 8'x16' = 128 SF = 14.22 SY $80/SY = $1137.60 $2500 Re -mobilization back to Pine Mill Total : $3637.60 Pine Mill Road by School 12' SE — They had a large soft spot near the old railroad crossing (now a trail crossing). They ground an extra 4", put back 4" of Type B Asphalt, then topped it with 2" of Type D Asphalt. 240' long X 12' Wide = 2880 SF = 320 SY 320 SY X $40 = $12,800. R.K. Hall charged no extra mobilization here because they did it when they were already there. 201h SE — There was no subgrade rock below the 2" of asphalt that had previously been paved in the 1980's. They had paved over bare dirt. We did the same excavation as on 121b SE. 1000 SY at $40/SY = $40,000. R.K. Hall charged no extra mobilization here because they did it when they were still in the general area. A lot of side roads in Paris were likely paved like this, and we predict similar failures in the future, unfortunately. 20th SE. Atmos Gas Company Delay: On August 7th, we learned that Atmos Gas Company would not be complete with their High Pressure Gas line upgrade on 13th NW and Graham NW by the time the Contractor had planned to pave it. They will be out there working until November, unfortunately. R.K. Hall left the project to pave other areas of the state after the first 10 Streets were completed. There will be a re -mobilization cost to come back, and their Milling Subcontractor will be subject to availability. The re -mobilization cost was agreed to at $7,500 per a conversation with Casey Brazeal at R.K. Hall and City of Paris Staff (Rose Beverly, Todd Mittge, Michael Smith, and Emily Secrest). Once the other roadways were complete, working days were halted and then will start up again once R.K. Hall comes back in November. Total for the extra work to date: $63,937.60 Possible other Pavement repair — Since 131h Street NW and Graham Street NW have not been completed, we have approximately $16,000 in additional funds figured into this change order to allow for possible pavement repair on them, if needed. BUDGET: The FY24/25 Budget had $2.5 million set aside for the Mill & Overlay project and the 7t' SW Reconstruction project. This is remaining funding from the 2017 and 2018 GO Bonds. Since they were bond funds, they are not needing a budget amendment to be spent in FY25/26. 1. Grant approval for the City Manager to sign Change Order #1 with R.K. Hall, LLC for the Pavement Repair and Re -mobilization costs. 2. Deny approval for the City Manager to sign Change Order #1 with R.K. Hall, LLC for the Pavement Repair and Re -mobilization costs. 3. Request additional information regarding this issue and bring forth to a future meeting of the city council. RECOMMENDATION: 1. Grant approval for the City Manager to sign Change Order #1 with R.K. Hall, LLC for the Pavement Repair and Re -mobilization costs. Item No. 9 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Rose Beverly, City Manager Todd Mittge, City Engineer Stephanie Harris, City Attorney SUBJECT: 7th Street SW Reconstruction Project Change Order #1 DATE: October 27, 2025 BACKGROUND: The City of Paris has partnered with Fikes Wholesale, Inc. (Owner of CEFCO) to rebuild 7th Street SW into a concrete roadway. Due to the heavy truck traffic, the asphalt roadway will not support the heavy loads. Fikes Wholesale has agreed to split the cost 50150 with the City to get this project done. The partnership splits construction, geotechnical testing ($5895), and 3rd party materials testing during construction (Estimated to be $5000). City of Paris called for bids for the 7th SW Reconstruction Project (ST2502) in the Paris News on May 6 and May 13, 2025. Bids were opened on June 2, 2025. Three responsive bids were received for the project. Pridemore Construction, LLC from Paris, TX. was the Low Bidder and was recommended to the council for award of the project. After the Notice of Award was sent out, during the contract compilation process, it was determined they were unable to provide the Performance and Payment Bonds as required by the Contract. They decided to withdraw their bid, and city staff decided to rebid the project to all bidders for 2 weeks. City of Paris called for bids for the revised 7th SW Reconstruction Project (ST2502B) in the Paris News on June 26 and July 3, 2025. Bids were opened on July 10, 2025 at 11:30AM. Three responsive bids were received for the project. Wheeler Construction from Paris, TX. was the Low Bidder, 2nd was Drake General Contractors, LLC from Paris, and 3rd was Richard Drake Construction from Paris. Low bid was $326,338.10. The City awarded the project to Wheeler Construction of Paris, TX. In the process of construction, it was determined that where the new roadway ends at the south end of the CEFCO Approach, too steep of an approach tie-in would be needed to match the existing uneven asphalt street. The future plan is to be able to rebuild 7th SW further to the south in future years, and variable slope concrete road where it tied into the old road (roughly a 7%-10% cross slope instead of a 2% like the new road), would require extensive concrete removal of the new road at that time. This Change order will build an asphalt tie-in for 20 feet back to the south so that the transition is smoother and there won't be a large steep bump for cars. Also included is some additional structural material for off tracking where trucks turn off the loop onto the new concrete street. The use of recycled concrete material inside the turning radius will help prevent errant trucks from getting stuck if they unintentionally off track while turning. STATUS OF ISSUE: The Project is finished other than these items if a change order is approved. There is a temporary gravel transition at the south part of the project. BUDGET: The total price for this change order would be $21,500. City Share $10,750. The project is being split 50150 with CEFCO, and the city share was paid for with remaining funding from the 2017 and 2018 GO Bonds. OPTIONS 1. Grant approval for the City Manager to sign Change Order #1 with Wheeler Construction for modification of the 7t" Street SW contract to perform the additional work as described. 2. Deny approval for the City Manager to sign Change Order #1 with Wheeler Construction for modification of the 7"' Street SW contract to perform the additional work as described. 3. Request additional information regarding this issue and bring forth to a future meeting of the city council. RECOMMENDATION: Grant approval for the City Manager to sign Change Order 41 with Wheeler Construction for modification of the 7th Street SW contract to perform the additional work as described. Wheeler Construction 59 C.R. 44105 Paris, Texas 75462 PROPOSAL EDate Estimate # /2025 550 Item No. 10 TO: Mayor, Mayor Pro Tem & City Council FROM: Rose Beverly, City Manager Todd Mittge, City Engineer Stephanie Harris, City Attorney SUBJECT: Oncor Power Easement on City Property for Veteran's Memorial Museum DATE: October 27, 2025 BACKGROUND: The Red River Valley Veterans Association has a large Veterans memorial park, leased from the city next to the Love Civic Center. They are working on a new Veterans Memorial Museum next to their memorial park. In order to get power to the new building, Oncor is able to directionally bore the new conduit underground (with minimal digging) so that current infrastructure is preserved. Below is a summary of the modification. OFOROF.V COX SURVEY A-I6A (Ytt"4Y PApE AO tlCM 1311.6x: YaS r'n�4f@Ihlu.cnx5 "7 The Red outline is the very approximate location of the new museum, which will be a great way to honor our veterans, and provide educational and tourist activities to Paris and surrounding areas. STATUS OF ISSUE: This is a major project for the Veterans Association and will be beneficial to the city. The new easement area is as minimal as possible, and will not adversely affect city property. Project Timeline: Assuming approval by the council, the power will be installed in the Fall of 2025. BUDGET: The City budget will not be affected by this easement. The money for this work and the museum itself is from private donations to the Veterans Association. OPTIONS 1. Grant approval for the Mayor to Sign the Utility Easement with Oncor. 2. Deny approval for the Mayor to Sign the Utility Easement with Oncor. 3. Request additional information regarding this issue and bring forth to a future meeting of the city council. RECOMMENDATION: 1. Grant approval for the Mayor to Sign the Utility Easement with Oncor. PT #: 2025-6338 District: Texoma - Paris WO #: 28508256 ER #: EASEMENT AND RIGHT OF WAY STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § That City of Paris, hereinafter called "Grantor," whether one or more, for and in consideration of Ten Dollars ($10.00) and other valuable consideration to Grantor in hand paid by Oncor Electric Delivery Company LLC, a Delaware limited liability company, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202-1234, hereinafter referred to as "Grantee," has granted, sold and conveyed and by these presents does grant, sell and convey unto said Grantee, its successors and assigns, an easement and right-of-way for overhead and/or underground electric supply and communications facilities, consisting of a variable number of wires and cables, supporting structures, surface mounted equipment, conduits and all necessary or desirable appurtenances over, under, through, across and upon Grantor's land described as follows: SEE EXHIBIT "A" (ATTACHED). Grantor recognizes that the general course of said lines, or the metes and bounds as described above, is based on preliminary surveys only, and Grantor hereby agrees that the easement and right-of-way and its general dimensions hereby granted shall apply to the actual location of said lines when constructed. Together with the right of ingress and egress along and upon said easement and right-of- way and over and across Grantor's adjoining properties for the purpose of and with the right to construct, maintain, operate, repair, remove, replace, reconstruct, abandon in place, and to change the size and capacity of said facilities; the right to relocate said facilities in the same relative direction of said facilities; the right to relocate said facilities in the same relative position to any adjacent road if and as such is widened in the future; the right to lease wire space for, the purpose of permitting others to string or lay wire or cable along said facilities; the right to prevent excavation within the easement area; the right to prevent construction of, within the easement area, any and all buildings, structures or other obstructions which, in the sole judgment of Grantee, may endanger or interfere with the efficiency, safety, and/or convenient operation of said facilities and their appurtenances and the right to trim or remove trees or shrubbery within, but not limited to, said easement area, including by use of herbicides or other similar chemicals approved by the U.S. Environmental Protection Agency, to the extent in the sole judgment of Grantee, as may be necessary to prevent possible interference with the operation of said facilities or to remove possible hazard thereto. Grantor shall not make changes in grade, elevation or contour of the land or impound water within the easement area as described above without prior written consent of Grantee. OH & UG Easement — Corporate Last Revised 10.1.24 Grantor reserves the right to use the land within the above described easement area for purposes not inconsistent with Grantee's use of such property, provided such use shall not, in the sole judgment of Grantee, interfere with the exercise by Grantee of the rights hereby granted. TO HAVE AND TO HOLD the above described easement and right-of-way unto the said Grantee, its successors and assigns, until all of said electric lines and facilities shall be abandoned, and in that event said easement and right-of-way shall cease and all rights herein granted shall terminate and revert to Grantor or Grantor's heirs, successors or assigns, and legal representatives, and Grantor hereby binds Grantor and Grantor's heirs, successors, assigns, and legal representatives, to warrant and forever defend the above described easement and right-of- way unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. EXECUTED this I 1 .....__... ., day of,,,,,,, .... _._..... 9 20 Grantor: City of Paris BY.......... Printed Name: Mihir Pankaj Title: Mayor Acknowledgement STATE OF TEXAS § COUNTY OF LAMAR § BEFORE ME, the undersigned authority, on this day personally appeared Mihir Pankaj, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same as the act and deed of City of Paris, as the Mayor thereof, for the purposes and consideration therein expressed, in the capacity therein stated and that he/she is authorized to do so. GIVEN UNDER MY HAND AND SEAL OF OFFICE this MOP day of A.D. 20 Notary Public in and for the State of OH & UG Easement — Corporate Last Revised 10.1.24 k1frimmall A, ("E' 7Z-,VP- :ii co QQ C) > > cn px OF C) > Ali! 11% co > pv K) bd i SEE Sig MH 2 1 > 10 sT A, ("E' 7Z-,VP- :ii co QQ C) > > cn px OF C) > Ali! 11% co > pv K) bd MH MH 2 1 > 10 A, ("E' 7Z-,VP- :ii cn px Ali! 11% dyw sww W" m nVII LJVUCONli VATIO.) WNW solvd.jo "�'l VIIEIIHX�l Ali! 11% dyw 10 sT sww W" m nVII LJVUCONli VATIO.) WNW solvd.jo "�'l VIIEIIHX�l dyw Itt gg KMR MAD'I'd nZ 1 WX 111 "W" "TEIM" Metes and Bounds bescripon 20'Electric Easement .1 Acre City of Paris, Lamar County, Texas September 2025 Being 0. 1035 acre of land situated within the corporate limits of the City of Paris, being part of the George W. C Survey, Abstract Number 164, and being part of a called 15.248 acre tract of land conveyed from Paris Junior College the City of Paris on July 22, 2022 by Warranty Deed recorded in Volume 1217, Page 262 of the Real Property Records C ' C r ge 'lege i r Co Records 25 . The sa' 8 cr tr ertj Lamar County, being part of a called 2.081 acre Memorial Lease Site approved by City Council on July 14, 2025. The sa 0. 1035 acre tract fully described by metes and bounds as follows: Beginning at a point for easement corner in the South boundary line of the aforementioned called 15,248 acre tra MEMO= 11MOR 11.0111 MIN 1 -hence Flortri Tj T Armnp�*'Ck Y,8'13'47" East, a distance of 12.69 feetto a point foreasement comer. Thence North 48'05'55" East, at 1.70 feet passing the Southwest boundary line of the aforementioned 2.081 acr; lease site, and continuing on for a total distance of 192.81 feet to a point for easement comer; Thence North 88' 13'47" East, a distance of 20.00 feet to a point for easement comer; Thence South 01 '46" 13" East, a distance of 20.00 feet to a point for easement comer; Thence South 88'13'47" West, a distance of 12.69 feet to a point for easement comer, Thence South 48'05'55" West, a distance of 192.81 feet to a point for easement comer in the common boundary line of the aforementioned called 15.248 acre tract and the aforementioned called 55.91 acre tract; Thence South 88'13'47" West, along the common boundary line of the aforementioned called 15.248 acre tract and the aforementioned called 55.91 acre tract, at 5,98 feet passing a 1/2 inch capped [WHITLEY] iron rod found (CM) at the Southwest comer of the aforementioned called 2.081 acre lease site and continuing on for a total distance of 20.00 feet to the place of beginning and containing 0.1035 acre of land. NOTES 1, The Reference Bearing for the described tract of land hereon is NAD 1983 Texas State Plane Coordinate System Zone 4202. 1 A one page sized I I"xi 7" survey plat accompanies this metes and bounds description, 3. Easement comers were not monumented in the field. 1, KEVIN K. WHITLEY. REGISTERED PROFESSIONAL LAND SURVEYOR, #5892, STATE OF TEXAS, DO HEREBY CERTIFY THAT THE ABOVE DESCRIPTION IS TAKEN FROM MEASUREMENTS MADE UPON THE GROUND AND WAS COMPLETED ON SEPTEMBER 23, 2025, . . . ... .. .. 11,..w 4111 KEVIN K. WHITLEY li"Pf","S DATE HAITER PACE TWO OF TWO E N G I N 9 E R J N 6 42145 SE Loop 286 1 Paris, TX 754601 P 903.785.03031 USum F-10028600 ,Memorandum Agenda Item —I I TO: Mayor, Mayor Pro Tern & City Council Rose Beverly, City Manager FROM: Todd Mittge, City Engineer SUBJECT: Approve the Final Plat of the Brown 323 Addition, Lot 1, Block A. Previously City Block 323, Lot 28. LCAD: 54843 located at 3225 19th Street SW. DATE: October 6, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build a residence. This was a non -platted City Lot and Block. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the no conditions on October 6, 2025. BUDGET: There is no budget associated with this item. OPTIONS: Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with no conditions. w I J u J .... EA �mY� J $.TIN l 14 V Lu i 1 ✓l Mr! Ua zs °�, EBwa� `$� x�ro � �m c S NS N `g. OBE gpNNC •-� c � Q.N a' ° � �y.�c A v No � Alf!�i Yio _ c� yZ �i r a.p- Nr WC.^ o�^SI !A, ilG@ C NSS Lf Q I o Fi^ g ^ '- SQ7 m ° �c _ ° E ANN �40�8 m.'c8mN,c� ts w 54g m u i Ni"` 9 V ar�jv�we.,xv+ 159u t�NA.a e n.. Nrow �� '' " Asa.. A .m loom. A LL a pt ._ 1 Gogo `'. �. E' Sar £ `� "m � t`¢ na�iG b� bL S r�fj SUl til r �4. S. �g�j JJ S' Tt dyi ~ Ti `<P Com.- C N$�"yun ,•jS tY_!�S R_N l o. KN Ate]°"' N - P'G's.-' f ai6 'G C1«°yCY GG�� GG W��l a1z m moots,„ Cg Y , .�. _ _ .t�.�$solt wE°Ea J C N c T a RY 01 w I J u J .... ' c H U m b _ _ _. l 14 V Lu i 1 ✓l N EE lk.a U � �aY A v _ c� ' c H U m b _ _ _. l 14 V Lu Memorandum TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager FROM: Todd Mittge, City Engineer Agenda Item _ 12 SUBJECT: Approve the Final Plat of the Trinity 323 Addition, Lot 1, Block A. Previously Trinity Christian Academy Addition, Block A, Lot 1 & 2. LOAD: 18812, 18814. Located in the 2200 block of FM 79. DATE: October 27, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build a baseball field for the school. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the no conditions on October 6, 2025. BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION: Staff recommends approval of the Final plat with no conditions. 6c slit 2 $ ?� a,y, =off Ec`5 � _ K 1w, "W"Am . £111 �rE a- m 11 zgMS5BNjao .'iii h I -g y1pill ng a -1z Pal m n ^_ b EA" w � .s TWA ate= c: .N- ,ham,£ `<�u'vD� c `� b"M 3 i"vcflu�y $ U' 03 m�v "L z LOW. j_.p£ ..0 slip U h <�v.c m T EU a 1521 111 hi a -Mal 5811 zzy fit . 7 'a rta � s a.. a o Ofh .n� w '.9 ME _ E�;$ a,� A m xa a ..-aw USE kiamrc 2� R s 9 o A 13 yj �ty, D 4j ism - G'R LL''S t o m s f � N - c N d� _2 .. ${ a ?m i '� o n Qll , a �_ 4� E rvP, + 1- d GtJ Q�_m>�.n ,rwE 2`O� FSS r�+ 1-Zpm 3-.�1-me:w m rui: ct v,v J 0 CL Z W It N � O I.J.. J N "0 N C c N C j q n la Ali i ,4 .. 12 .. c w y s Aga cl z T � u Igo i S? r N 5 }O O w a U r55 oaf I FS J 0 CL Z W It N � O I.J.. J N "0 N C c N C j 8 Y J 0 CL Z W It N � O I.J.. J N "0 N C c N C o ro 8 \ � u x o ro 8 J G 2 .M'emorandum Agenda Item 13 TO: Mayor, Mayor Pro. Tern & City Council Rose Beverly, City Manager FROM: Todd Mittge, City Engineer SUBJECT: Approval of the Replat of the Maxey Addition, Lot 3A, 3B, 4A and 4B, Block 8. Previously part of the Maxey Addition Block 8, Lot 3 & 4. LOAD: 13010,13011 vacant lots in the 1600 Block of West Campbell Street. DATE: October 27, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build multi- family structures. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the following conditions on October 6, 2025, BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION Staff recommends approval of the Final plat with the following conditions: 1. Lots 2A and 2B shall be removed from the plat (they were previously platted, and do not need to be replatted.). References to Lots 2A and 2B shall also be removed from the top heading, title block, and any location with the replat. O i N M < . P n- flol F- > < LLJ 0 C',Iii ILL) — — ---------- (AfON'tip) . .. .... . . ..... . ...... . ..... ... . .. . ........ . . HUI. ii �LO AL 3.6 GL c� - ----------- l -l$ id -- 6 KW � ----------- A < LLUJ CO ILI �gI.11.M - F - - - lffij uieCip tLIJ ILZgw ------------ D ....... ..... O Ll - w 'EM 6 U) u�¢HH ---------- j Lu 0- CO LLu 'a' L.] z w 10 �LLI Mn6 111. Uj ta QI Lu z z a Lj- — — — —WJ------ - ---< -- S8 w cri v2& ,8 C) C) ig Co P, co LU 50 CIE- 173N15 8 HILL g jT--- Co q;l �5 w �Sg zo alHIP, — X, 60 M co E r -maF 12R ct . . .. .... .. . .......... g—�, -.EOLLL "U.LVJON lti E� < Z Z 0 0 Memorandum Agenda Item _14 TO: Mayor, Mayor Pro Tem & City Council Rose Beverly, City Manager FROM: Todd Mittge, City Engineer SUBJECT: Approve the replat of the Morrell Square Addition, Lot 3A & 4A, Block A. Previously Morrell Square Addition Lot 3. LCAD: 18290, located in the 2800 block of N.E. Loop 286 DATE: October 6, 2025 BACKGROUND The applicant requests approval of a Final plat in order to build Doctor Facilities. STATUS OF ISSUE: The Planning and Zoning Commission has approved this Final Plat with the no conditions on October 6, 2025. BUDGET: There is no budget associated with this item. OPTIONS: 1. Approve this Final Plat as recommended by Staff below. 2. Approve with additional conditions as discussed among the City Council. 3. Deny Final Plat. RECOMMENDATION Staff recommends approval of the Final plat with the following conditions: None oilh 1 1 11 l I I I Y Q. S01.03'4`TE 224.85' Oto ! to O Q' !ra S00°0LWt363.26'7,7 j�r` r--1 I � `� uo✓asva Aaiuna.4�vl+vaa �� �� 1. `, I�. n I N � , R� 'q',a Ilia+�sE�oa SAW �, ,Wp!^S d11 y'Y•`•v lio Bt ix�wasva Aaiun '....'k "P B _ 1 /o! el( y} I e .., BssaoovamaauBzrn j �� I / l I y 1 iI �` %.. � "'",y ( I I I I � • 1b1d 51H1 A8031VQYA UBY�i Y3 AL1LLf154 fJ \�v i 1 �l � I ag i .r py fj Igo a- I N01.11'43 -W22 1 222.80` m WIN b F� �m� �.. ,� W �,„9 "S” N�Ru a 3 � F: �,I �• $ � � to w z z�z ���,16 G p..,.3 ,B, •R„' � �iA...B � � k� CW L R �V.�...R._� A �.�.� 9 x 8 gg g Fi «` IS aS 88 8s SB8 B 5....s8$ 8 a$ 8 S.yRR RB RR YRs R' RR � R 4 R R R 3 IIg! B4 g �� _ _ IGPIR! p iY..I ,_1 .�., oilh 1 1 11 l I I I Y Q. S01.03'4`TE 224.85' Oto ! to O Q' !ra S00°0LWt363.26'7,7 j�r` r--1 I � `� uo✓asva Aaiuna.4�vl+vaa �� �� 1. `, I�. n I N � , R� 'q',a Ilia+�sE�oa SAW �, ,Wp!^S d11 y'Y•`•v lio Bt ix�wasva Aaiun '....'k "P B _ 1 /o! el( y} I e .., BssaoovamaauBzrn j �� I / l I y 1 iI �` %.. � "'",y ( I I I I � • 1b1d 51H1 A8031VQYA UBY�i Y3 AL1LLf154 fJ \�v i 1 �l � I ag i .r py fj Igo a- I N01.11'43 -W22 1 222.80` m WIN F� O W m N Q�riF— N�Ru V wj�M N��wW V W � to z p..,.3 ,B, •R„' � �iA...B � � k� CW L R �V.�...R._� A �.�.� 9 x 8 oilh 1 1 11 l I I I Y Q. S01.03'4`TE 224.85' Oto ! to O Q' !ra S00°0LWt363.26'7,7 j�r` r--1 I � `� uo✓asva Aaiuna.4�vl+vaa �� �� 1. `, I�. n I N � , R� 'q',a Ilia+�sE�oa SAW �, ,Wp!^S d11 y'Y•`•v lio Bt ix�wasva Aaiun '....'k "P B _ 1 /o! el( y} I e .., BssaoovamaauBzrn j �� I / l I y 1 iI �` %.. � "'",y ( I I I I � • 1b1d 51H1 A8031VQYA UBY�i Y3 AL1LLf154 fJ \�v i 1 �l � I ag i .r py fj Igo a- I N01.11'43 -W22 1 222.80` m WIN memorandum Item No. 15 TO: City Council Rose Beverly, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Forestbrook Public Improvement District No. 1 Area #1 Project Issuance of Special Assessement Revenue Bonds, Series 2025 DATE: October 27, 2025 BACKGROUND: On October 14, 2024, City Council passed and approved a resolution creating Forestbrook Public Improvement District No. 1 (the PID) which comprises some 59.62 acres of land at the Forestbrook housing development site in southeast Paris. The purpose of the PID is to allow the issuance of PID bonds to provide funding to the developer, Lone Star Planned Developments, LLC, for the construction of Authorized Improvements consisting primarily of infrastructure related to the project. At that same meeting, City Council approved a Development Agreement with the developer. Earlier this year, the developer requested that the City issue an initial PID bond which will be for less than $2,000,000.00. While according to the Development Agreement, total bonds shall not exceed $20,000,000.00, the total of all bond issues for the PID is expected to be less than $8,000,000.00. Pursuant to the Texas Public Improvement District Act (the Act, located in Chapter 327 of the Texas Local Government Code), the bonds are to be paid from Assessments on each parcel in the housing development, and the City has no liability with respect to repayment thereof. The PID is a reimbursement PID which requires the developer to advance costs for the authorized improvements for reimbursement from the PID bond fund. Accordingly, the developer and the City's PID team, including staff, bond counsel, financial consultants, and PID consultants, negotiated the "Reimbursement Agreement—Forestbrook Public Improvement District No. 1" (the Reimbursement Agreement) that Council approved on April 28, 2025. The Reimbursement Agreement satisfies the requirements of Section 372.023 of the Act. On June 23, 2025, Council to passed a resolution approving a Preliminary Service And Assessment Plan (the Preliminary SAP) which includes the proposed Assessment Roll (the Proposed Assessment Roll). The PID Act requires that a Service Plan cover a period of at least five years; define the annual indebtedness and projected cost of the Authorized Improvements; and include a copy of the notice form required by law. Since the execution by all parties of the Reimbursement Agreement, the developer has determined for various reasons to proceed with a distinct area known as Improvement Area #1 which is defined in the Preliminary SAP. Since that time, Council has conducted a public hearing and passed an ordinance which approved the final SAP, which, as the name implies, finalizes all the components of the Preliminary SAP including defining the annual projected costs and indebtedness for the Authorized Improvements within the PID for the 5 year period and set out how the Assessments far the properties within the PID will be calculated and assessed. The ordinance also authorized the Assessments on the properties within the Boundaries of the PID. The average amount of the Assessment per unit will be $2,469.63. On October 13, Council passed a resolution authorizing the distribution of a Preliminary Limited Offering Memorandum (the PLOM) for the PID bonds (Special Assessment Revenue Bonds, Series 2025 (Forestbrook Public Improvement District No. I Improvement Area 41 Project). STATUS OF ISSUE: It is now time to sell the bonds. The attached ordinance approves and authorizes the bond sale and approves several. documents related to and necessary for the sale; these items are listed in the caption of the ordinance. Mark McLitiey of` SAMCO Capital will be present at the meeting to go over the ordinance and the bond issuance and to answer any questions you might have. BUDGET: None. Expenses have been and will be borne by the developer and the PID and/or figured into the bond price. RECOMMENDATION: SuLyacsted Motion Langqafye�: I move to adopt an ordinance approving the issuance and sale of "City of Paris, Texas, Special Assessment Revenue Bonds, Series 2025 (Forestbrook Public Improvement District No. 1 Improvement Area 41 Project)" and approving various documents related to such bonds. memorandum Item No. 16 TO: City Council Rose Beverly, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Agreement for Special Assessment Collector Services between the City of Paris and TXGovSolutions, LLC for collection of assessments related to Forestbrook Public Improvement District No. 1 DATE: October 27, 2025 BACKGROUND: On June 23, 2025, Council to passed a resolution approving a Preliminary Service And Assessment Plan (the Preliminary SAP) for Forestbrook Public Improvement District No. 1 (the PID) which includes the proposed Assessment Roll (the Proposed Assessment Roll). The PID Act requires that a Service Plan cover a period of at least five years; define the annual indebtedness and projected cost of the Authorized Improvements; and include a copy of the notice form required by law. Since the execution by all parties of the Reimbursement Agreement, the developer has determined for various reasons to proceed with a distinct area known as Improvement Area #1 which is defined in the Preliminary SAP. Since that time, Council has conducted a public hearing and passed an ordinance which approved the final SAP, which, as the name implies, finalizes all the components of the Preliminary SAP including defining the annual projected costs and indebtedness for the Authorized Improvements within the PID for the 5 year period and set out how the Assessments for the properties within the PID will be calculated and assessed. The ordinance also authorized the Assessments on the properties within the Boundaries of the PID. The average amount of the Assessment per unit will be $2,469.63. STATUS OF ISSUE: Ideally, the Assessments would be collected by Lamar County Appraisal District and billed along with the owners' property taxes. We weren't able to get that in place for the collection of the upcoming assessment, so P3, our PID administrator, has arranged for us to contract with TXGovSolutions (Contractor) to collect for us this year while we work on an agreement with LCAD going forward. All fees associated with this contract will be borne by the PID. In reality, for this year, there is only one assessment, to be paid by the developer, because homes have neither been built nor sold. BUDGET: None. Expenses have been and will be borne by the developer and the PID. RECOMMENDATION: Approve the Agreement for Special Assessment Collector Services between the City of Paris and TXGovSolutions, LLC for collection of assessments related to Forestbrook Public Improvement District No. 1 and authorize the City Manager to execute same. THE STATE OF TEXAS Agreement for Special Assessment Collector Services CITY OF PARIS This Agreement for Special Assessment Collector Services ("Agreement") is made by and between the City of Paris ("City") and TXGovSolutions LLC ("TXGovSolutions" or "Consultant") (each a "Party" and collectively the "Parties"), acting by and through their authorized representatives. Recitals: WHEREAS, City desires to engage the services of TXGovSolutions as an independent contractor and not as an employee in accordance with the terins and conditions set forth in this Agreement; and WHEREAS, TXGovSolutions desires to provide for City the services necessary to collect from owners of assessed property the special assessments levied against property located within City (the Public Improvement Districts "PID") and disburse said collections to the proper designees, as more fully described in Article II, and in accordance with the terms and conditions set forth in this Agreement. NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties agree as follows: Article I Term The initial term of this Agreement shall commence on the last day of execution hereof ("Effective Date") and shall continue through September 30, 2026, unless written notice of termination is provided by the terminating Party prior to thirty (30) days of the expiration date of the then current term of the Agreement. City understands and agrees that, unless terminated, this Agreement will automatically renew annually following the initial term. TXGovSolutions may increase amounts charged to City for any renewal term, provided TXGovSolutions gives written notice to City sixty (60) days prior to the expiration date of the current term of this Agreement. TXGovSolutions understands and agrees that time is of the essence. All deliverables are to be completed and delivered to City by the termination date, or by the milestone or completion date or dates provided in a performance schedule agreed upon between TXGovSolutions and City, unless an extension of time, based upon good reasons presented by TXGovSolutions, is approved by City. Special Assessment Collector Services Agreement I1 Article II Scope of Work TXGovSolutions shall perform and is authorized to perform all normal duties required by law as City's Special Assessment Collector, with respect to mailing assessment statements, receipting, bookkeeping, and disbursement of collections of the special assessments collected from property located within each PID in accordance with applicable provisions of Chapter 372 of the Texas Local Government Code, as amended, which, without limiting the foregoing, shall include the following: • Receive and load the assessment rolls and subsequent name/address change supplements. • Prepare the statements with City logo and other information to aid in collections — QR codes, bar codes, etc. • Print and mail assessment statements and delinquent notices, as applicable. • Provide and maintain statement/payment website with appropriate updates, payment instructions, credit card payment link, and customer contact information. • Provide collection and general ledger software for proper payment postings, reporting data, and funds disbursements. • Receive and post payments via lockbox receipts and/or credit card payment files from the third -party credit card vendor. • Research and clear any exception items. • Deposit collections into an interim collection bank account. • Balance payments received to system postings. • Balance interim collection bank account activity to source system postings. • Identify and adjust collections for returned checks, chargebacks, and other bank issues. • Process refunds due for recalculation, overpayment, double or erroneous reasons — these systematically adjust the amounts to be disbursed as applicable per code. • Disburse collected and balanced funds via ACH from the interim collection bank account into each PID recipient's designated bank account(s). • Disburse collected attorney collections fees via ACH from the interim collection bank account into each attorney's designated bank account(s). • Disburse any collected miscellaneous fees via ACH from the interim collection bank account into each appropriate payee's designated bank account(s). • Provide detailed reports supporting each disbursement by recipient. • Provide collection reports on a monthly basis with year-to-date recaps by PIA. • Develop and provide any specialty reporting needs City may deem appropriate, as needed. • Provide customer liaison service for customer inquiries. • Provide attorney liaison service via access to the collection systems and assist with any system data questions. • Provide PID Administrator liaison service via access to the collection systems and assist with any system or customer inquiries. • Maintain auditable records. Special Assessment Collector Services Agreement 12 City shall M rovide TXGovSolutions with an assessment roll identifying the assessments levied bl,, City's goveming body for each PID on or before September 5, 2025, or the first Monday September. City shall provide TXGovSolutions subsequent deed transfer files from all relevall C, Central Appraisal Districts (CADs). In the event the delinquent collection attorney(s) do not mail the standard delinquent assessment statement per Section 33.07 of the Texas Property Tax Code, TxGovSolutions can provide this service upon request, socigteF, w1to nerform services under thffl 1101 wyx 3.1 City shall compensate TXGovSolutions for services performed as outlined below: 0 Minimum collection costs are set at $2,500. This covers one PID and up to 140 parcels. For more than 1 PIA and greater than 140 parcels: • Flat Fee= $150 per month per Improvement Area Assessment Roll within each PID, • Per PID Parcel Rate= $5.00 annually. • Unique Specialty Report Development= $100/hour. * Estimated annual cost for #I Improvement Area totaling #I parcel = $2,500. • See Exhibit "A" for a detailed breakdown of PIAS and parcel counts provided by the ov olutions wirCinv f7n- are due upon receipt or by the I st day of the billing cycle via ACH payment or check (no wires). Adjustments for Improvement Area additions and related PID parcel counts expansions will b�i invoiced at the time of partial year implementation. Article IV iL"&Lff -e-,R-t 4.1 TXGovSolutions shall devote such time as is reasonably necessary for the satislacto performance of the work under this Agreement. Should City require additional services n included under this Agreement, TXGovSolutions shall make reasonable efforts to provide su additional services at mutually agreed charges or rates and within the time schedule prescribed the City, and without decreasing the effectiveness of the performance of services required und this Agreement. 11 Special Assessment Collector Services Agreement 13 4.2 To the extent reasonably necessary for TXGovSolutions to perform the services under this Agreement, TXGovSolutions is authorized to engage the services of any agents, assistants, persons, or corporations that TXGovSolutions may deem proper to aid or assist in the performance of the services under this Agreement. The cost of such personnel and assistance shall be borne exclusively by TXGovSolutions. 4.3 TXGovSolutions shall furnish the facilities, equipment, software, or other necessary office items to perform the services required under this Agreement unless otherwise provided herein. Article V Relationship of Parties It is understood and agreed by and between the Parties that in satisfying the conditions of this Agreement, TXGovSolutions is acting independently, and City assumes no responsibility or liabilities to any third party in connection with these actions. All services to be performed by TXGovSolutions pursuant to this Agreement shall be in the capacity of an independent contractor, and not as an agent or employee of City. TXGovSolutions shall supervise the performance of its services and shall be entitled to control the manner and means by which its services are performed, subject to the terms of this Agreement. As such, City shall not train TXGovSolutions, not require TXGovSolutions to devote its full-time services to City or dictate to TXGovSolutions the sequence of work or locations where the work is performed. Article VI Termination Either Party may terminate this Agreement, with or without cause, by giving the other Party thirty (30) days prior written notice. In the event of such termination, TXGovSolutions shall be entitled to compensation for any services completed for City in accordance with this Agreement prior to the termination date. Article VII Insurance TXGovSolutions shall procure, pay for, and maintain during the term of this Agreement, with a company authorized to do business in the State of Texas and otherwise acceptable to City, the minimum insurance coverage attached hereto as Exhibit B, and incorporated herein. Special Assessment Collector Services Agreement 14 Article VIII Ownership of Documents Upon acceptance or approval by City, all deliverables prepared or assembled by Consultant under this Agreement, and any other related documents or items shall become the sole property of City and shall be made available to City, without restriction on future use. Consultant may make copies of any and all deliverables and related documents or items for their files. Article IX Consultant's Liability Approval of City shall not constitute or be deemed a release of the responsibility and liability of Consultant, its employees, agents, associates, or subconsultants for the accuracy and competency of the deliverables prepared by Consultant, its employees, agents, associates, or subconsultants, as required under this Agreement. In addition, approval of City shall not be deemed to be the assumption of any responsibility by City for any defect, error, or omission in the deliverables prepared by Consultant, its employees, agents, associates, or subconsultants. Article X INDEMNITY CONSULTANT AGREES TO DEFEND, INDEMNIFY AND HOLD CITY, ITS OFFICERS, AGENTS, EMPLOYEES, RISK POOLS, AND INSURANCE HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS AND EXPENSES FOR PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, SUFFERED BY ANY PERSON OR PERSONS, THAT MAY ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT, OR BY ANY NEGLIGENT OR STRICTLY LIABLE ACT OR OMISSION OF CONSULTANT, ITS OFFICERS, AGENTS, EMPLOYEES OR SUBCONSULTANTS, IN THE PERFORMANCE OF THIS AGREEMENT. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OF THE PARTIES TO THIS AGREEMENT AND ARE NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. Article XI Miscellaneous 11.1 Entire Agreement. This Agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings, written or oral agreements between the Parties with respect to this subject matter. 11.2 Authorization. Each Party represents that it has full capacity and authority to grant all rights and assume all obligations granted and assumed under this Agreement. Special Assessment Collector Services Agreement 15 11.3 As'siggInetit. This Agreement provides for unique professional services. Consultant, therefore, shall not sell, assign, transfer or convey this Agreement, in whole or in part, without the prior written consent of City's Director. 11.4 Successors and Assigk1s. Subject to the provisions regarding assignment, this Agreement shall be binding on and inure to the benefit of the Parties to it and their respective heirs, executors, administrators, legal representatives, successors and assigns. 11.5 GNovq!PIng„ ,L,4w. The laws of the State of Texas shall govern this Agreement; and venue for .— any action concerning this Agreement shall be in the State City Court of Dallas County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 11.6 Aitien,AM,e,n–ts. This Agreement may be amended by the mutual written agreement of the Parties. 11.7 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid illegal, or unenforceable provision had never been contained in it. 11.8 Survival of Covenants. Any of the representations, warranties, covenants, and obligations of the Patties, as well as any rights and benefits of the Parties, pertaining to a period of time following the termination of the agreement shall survive tertnination. 11.9 Clift .IoPub.li1c.....S.e,,i.vlan.t. City may tenninate this Agreement immediately if consultant has offered or agreed to confer any benefit upon a City employee or official that the City employee or official is prohibited by law from accepting. 11.10 Audits and Records. City may review any and all of the services performed by Consultant under this Agreement. City is granted the right to audit, at City's election, all of Consultant's records and billings relating to the performance of this Agreement. Consultant agrees to retain such records fora minimurn of three (3) years following completion of this Agreement. Any payment, settlement, satisfaction, or release made or provided during the course of performance of this Agreement shall be subject to City's rights as may be disclosed by an audit under this section. 11.12 Counterpartm s. This Agreement ay be executed by the Parties in separate counterparts, each . ......... . . - of which when so executed and delivered shall be an original, but all such counterparts shall together constitute on and the same instrument. 11.13 Exhibits. The exhibits attached hereto are incorporated herein and made a part hereof for all purposes. Special Assessment Collector Services Agreement 16 11. 14 Conflicts of Interest. Consultant represents that no official or employee of City has any direct or indirect pecuniary interest in this Agreement. 11.15 Force--MA,ieuxe. No Party will be liable for any default or delay in the performance of its obligations under this Agreement if and to the extent such default or delay is caused, directly or indirectly, by fire, flood, earthquake, elements of nature or acts of God, riots, civil disorders, pandemic, acts of terrorism or any similar cause beyond the responsible control of such Party, provided that the non-performing Party is without fault in causing such default or delay. The non- performing Party agrees to use commercially reasonable efforts to recommence performance as soon as possible. 11.16 Notice. Any notice required or permitted to be delivered hereunder may be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the address specified below, or to such other Party or address as either Party may designate in writing, and shall be deemed received three (3) days after delivery set forth herein: If intended for City, to: City of Paris Attn: Rose Beverly City Manager 135 SE 1st Street Paris, TX 75460 If intended for Consultant, to: Northwest Registered Agent, LLC Attn: TXGovSolutions LLC 5900 Balcones Drive, Ste. 100 Austin, TX 78731 [REMAINDER OF PAGE INTENTIONALL Y LEFT BLANK SIGNATURES ON FOLLOWING PA GE] Special Assessment Collector Services Agreement 17 City of Paris TXGovSolutions LLC Rose Beverly Mark Gould City Manager 3810 Boca Bay Dr 135 SE 1 st Street Dallas, TX 75244 Paris, TX 75460 B.... _ .. ...-- .......-..___, a ... ............ _..... By... _.,,...... _y City Manager CEO, Co -Founder, and Manager Date: Date: APPROVED AS TO FORM: City Attorney Special Assessment Collector Services Agreement 18 EXHIBIT A Special Assessment Collector Services Agreement 19 EXHIBIT B %60R& CERTIFICATE OF LIABILITY INSURANCE X„ "S Two Ciiiii�'iiiiiiii Ao-,C" R7 INHF_ M"#AA OR THE CERTIFICATE "ZiiiiLiiiiii CERTIFICATE DOE3 NOT AFFIRMATIVELY Oft NEGATIVELY A141I MCMD OR ALTER THE COVERAGE AFFORDED By THE POI BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONS77TUTE A CONTRACT BETWEEN THE ML14NG INSURERIS), AUTHORIZED REPRESENTATNE OR PROM)CER. AND THE CERTIFICATE HOLDER. ................. ...... . ........ . .............. .......... . .......... . .... . .............. wpoltutm u the carmcate hokler is an ADDITIONAL 013URED,". ED, the poucypes) must ftsve ADOJTIONAL 1N3URFD Provisions or be andomea 0 SU BIROGATION 15 WAIVED, lub0a to ON terms and cormlitions of the policy, carum poudes, my rvlt*u an ordor"marot. A sletlsmw On this osI don not confer rk*u to the cottficals, holder In Ilau of such omdbmfflard($q- TX EO ad Sodli yNr"s 'alo Bwu 111ay OTiw IBM ACORD 26 (2016M3) SHOULD ANY OF THE ABOVE DESCRIBED POI BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE VWTH THE POLICY PROVISIONS. ALM "I ftepa"IWAM R X 75244 The ACORD name and logo are registered marks of ACORD Special Assessment Collector Services Agreement 110 72)7r, J3V7 734n State 14q C2i ke 30 www NAK 0 KdIdOwwz'y TIV, 71501101 tx:0wtCg,% WestchwAu Fil,re Inwwoe (�cxnpw� . .......... e: rel uuuul 111feswII-ter 4:.4,e InywancIe Co4 n1paq, C I30V &AAns 0484mlt4: 3810 Boca I Dwe ommR D ,m q, Wf-,txiiwsv ll IInsurar" Cvn1:1y 1131a" ........ ............ . . . ... .. TX 15244wK*W�T)jq . . ............. . . . . .. . . . .............. ...... . .. ... ... ... . 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ALM "I ftepa"IWAM R X 75244 The ACORD name and logo are registered marks of ACORD Special Assessment Collector Services Agreement 110 EXHIBIT C Interim Bank Account Collateralization Policy TBD Special Assessment Collector Services Agreement I I I Memorandum Agenda Item No. 17 TO: Mayor, Mayor Pro -Tem and City Council City Manager, Rose Beverly FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of Kenneth Wolfe on behalf of Stephen and Rebecca Showalter for a Comprehensive Plan Amendment from Low Density Residential (LDR) to Retail (R) on LCAD 14044, Legal Description: City of Paris, Block 44, Lot 2, 650 Bonham Rd MTG. DATE: October 27, 2025 BACKGROUND: On Monday, October 6, 2025, the City of Paris Planning & Zoning Commission held its regular meeting and there was an extensive deliberation on the amendment to the Comprehensive Plan application, where the Commission voted to recommend approval of the item above. The applicant Kenneth Wolfe on behalf of Stephen and Rebecca Showalter is seeking an amendment to the Comprehensive Plan, from Low Density Residential (LDR) portion of the lot to Retail (R) for Future Land Use Map of the property. One -thirds of the lot to the north is guided by Low Density Residential (LDR) on the Future Land Use Map. That is the request portion for change to Retail. This will result in the Future Land Use Map for the lot to be all Retail (R). The northern half portion of the lot is currently zoned General Retail District (GR), and the southern half portion of the lot is currently zoned Commercial District (C) on LCAD 14044, Legal Description: City of Paris, Block 44, Lot 2, 650 Bonham Rd. The property is currently a vacant commercial building previously a Family Dollar. Furthermore, on this Agenda (Items 5) is a zoning change request from General Retail District (GR) to Commercial District (C) that applies to the same property. Access and connection to utilities are available at this location. Commercial development in this location will provide conformity and will serve the immediate and long-term needs of the vicinity. However, an appropriate buffer must be provided to the southern portion of adjacent residential zoning district to minimize incompatible uses between Residential and commercial use noise or nuisance. STATUS OF ISSUE: There is an application for a zoning change at this site location from General Retail District (GR) to Commercial (C), hence the reason for the request of an amendment to the Comprehensive Plan from a Low Density Residential (LDR) to provide for a Retail (R) for the Future Land Use Map. Whereas the Future Land Use Map for the area and property is guided by retail, the zoning application request will result in Commercial Zoning District (C) aligning and compatible with the current zoning in surrounding areas as commercial. Nevertheless, it is hopeful that more of the future land uses in this area will follow the Retail District (R). Invariably, an application for a Comprehensive Plan amendment for future land use from Low Density Residential (LDR) to Retail (R) is appropriate. ANALYSIS • The land to the North is currently zoned Planned Development (PD) and General Retail (GR) Districts and is guided by Low Density Residential (LDR) District. Current land use is Blue Water Mini Storage. • The land to the South is zoned Commercial (C) District which is guided by Retail (R) and developed as Single -Family Residential Subdivision. Current land use is ALON Gas Station and Convenience Store. • The land to the East is currently zoned Commercial (C) and Two -Family Dwelling (2F) Districts which is guided by Retail District -(R) and Low Density Residential (LDR) to the north. Current land Use is Bonham Street Apartments. • The land to the West is zoned currently zoned Commercial (C) and Two -Family Dwelling (217) Districts and guided by Retail District -(R) and Low Density Residential (LDR) to the north and is currently developed as single-family dwellings. Current land use is vacant MEDCHEST Pharmacy building and vacant business Office across 7th Street. The Planning Department has not received any input in favor or opposed to the amendment to the Comprehensive Plan application from the surrounding property owners. BUDGET. There.........._.... are no significant budgetary implications due to this proposal. The Planning & Zoning Commission recommended approval of the Comprehensive Plan Amendment at its October 6, 2025, meeting. Motion carried, 6 ayes 0 nay. OPTIONS: 1. Approve Planning & Zoning Commission's recommendation. 2. Deny the application. RECOMMENDATION: Approve the Comprehensive Plan Amendment from Low Density Residential (LDR) to Retail (R). ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND ADOPTING AMENDMENTS TO THE COMPREHENSIVE PLAN AND FUTURE LAND USE MAP FOR THE CITY OF PARIS FROM LOW DENSITY RESIDENTIAL (LDR) TO RETAIL (R) FOR CITY OF PARIS BLOCK 44, LOT 2, 650 BONHAM RD., LCAD PARCEL NO. 14044; MAKING OTHER FINDINGS AND PROVISIONS RELEATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Section 211.004 of the Texas Local Government Code requires that all zoning regulations must be adopted in accordance with a comprehensive plan and must be designed to lessen congestion in the streets; secure safety from fire, panic, and other dangers; promote health and the general welfare; provide adequate light and air; prevent the overcrowding of land; avoid undue concentration of population; or facilitate the adequate provision of transportation, water, sewers, schools, parks, and other public requirements; and, WHEREAS, Chapter 213, of the Texas Local Government Code empowers municipalities for the purpose of promoting sound development and promoting public health, safety, and welfare to adopt a comprehensive plan for the long range development of said municipalities; and, WHEREAS, Chapter 213 of the Local Government Code empowers a municipality to define the content and design of a comprehensive plan; and, WHEREAS, Chapter 213 of the Local Government Code provides that a comprehensive plan may: 1. Include but is not limited to provisions on land use, transportation, and public facilities; 2. Consist of a single plan or a coordinated set of plans organized by subject and geographic areas; and 3. Be used to coordinate and guide the establishment of development regulations; and, WHEREAS, the adoption of the proposed Comprehensive Plan shall not, in accordance with Section 213.004 of the Local Government Code, limit the ability of the City of Paris to prepare other plans, policies, or strategies related to land use and land use planning as required; and, WHEREAS, in September 2001, the City Council adopted a City of Paris, Texas Comprehensive Plan and Future Land Use Map; and, WHEREAS, said 2001 Comprehensive Plan and Future Land Use Plan and said Land Use Plan Definitions were amended and adopted in May, 2008, and, WHEREAS, in October of 2018, the City Council adopted significant revisions to the Comprehensive Plan and the Future Land Use Plan and has since approved minor revisions thereto; and WHEREAS, the City Council of the City of Paris, Texas, received a petition for amendments to the Comprehensive Plan and Future Land Use Map for the City of Paris from Low Density Residential (LDR) to Retail (R) for City of Paris Block 44, Lot 2, 650 Bonham Rd., LCAD Parcel No. 14044; and WHEREAS, analysis of the existing conditions of the neighborhood supports such a change to the Comprehensive Plan and the Future Land Use Map; and WHEREAS, on October 6, 2025, the Planning and Zoning Commission conducted a public hearing on said proposed amendment after notice and publication as required by law, and, following said hearing, made formal recommendation to the City Council in favor of said proposed Comprehensive Plan and Future Land Use Map Amendments; and WHEREAS, on October 27, 2025, after notice and publication as required by law, the City Council of the City of Paris held a public hearing to receive input from the citizens of the City of Paris regarding the proposed amendment to the Future Land Use Map and the City Council determined that this amendment would be in the best interest of the City of Paris and its citizens, and the same should be approved. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Future Land Use Plan Map for City of Paris, Texas shall be amended to change the potential zoning classifications from Low Density Residential (LDR) to Retail (R) for City of Paris Block 44, Lot 2, 650 Bonham Rd., LCAD Parcel No. 14044. Section 3. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 5. That it is the intention of the City Council of the City of Paris that this ordinance, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 6. That this ordinance shall become effective from and after its passage. PASSED AND ADOPTED on this 27th day of October, 2025, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Memorandum Agenda Item No. 18 TO: Mayor, Mayor Pro -Tem and City Council City Manager, Rose Beverly FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of Kenneth Wolfe on behalf of Stephen and Rebecca Showalter for a Zoning Change from General Retail (GR) to Commercial (C) on LCAD 14044, Legal Description: City of Paris, Block 44, Lot 2, 650 Bonham Rd. MTG. DATE: October 27, 2025 BACKGROUND: On Monday, October 6, 2025, the City of Paris Planning & Zoning Commission held its regular meeting and there was an extensive deliberation on the zoning change petition, where the Commission voted to recommend approval of the item above. The applicant Kenneth Wolfe on behalf of Stephen and Rebecca Showalter is seeking a Zoning Change from a General Retail (GR) to Commercial (C) District. The lot is currently occupied by a commercial building and zoned Single Family Dwelling District (SF -2), The northern half portion of the lot is currently zoned General Retail District (GR), and the southern half portion of the lot is currently zoned Commercial District (C) on LCAD 14044, Legal Description: City of Paris, Block 44, Lot 2, 650 Bonham Rd. Furthermore, on this Agenda (Items 4) there is an application to also amend the Future Land Use Map from Low Density Residential (LDR) to Retail (R) of the said property. Access and connection to utilities are available at this location. Commercial development in this location will provide conformity and will serve the immediate and long-term needs of the vicinity. However, an appropriate buffer must be provided to the south and west portions of adjacent residential zoning districts to minimize incompatible uses between residential and commercial uses, probably due to noise or nuisance. STATUS OF ISSUE: The applicant's interest is to rezone the entire property to Commercial use. The northern portion of the lot is currently zoned General Retail that contains the building. The southern portion is zoned commercial and contains the parking lot. The proposed uses for the building will be more suitable for commercial zoning. Therefore, the applicant is requesting for a zoning change at this site location from General Retail (R) to overall Commercial (C) which will be compatible with the current zoning in surrounding areas. Invariably, the Future Land Use Map indicates that the property and surrounding areas are guided by Retail (R), however the current zoning and surrounding areas are zoned commercial. It is therefore appropriate to rezone the property to commercial now. Nevertheless, it is hopeful that more of the future land uses in this area will follow the Retail District (R) per the Future Land Use Map. This condition allows for the zoning change and compatible with the existing surroundings. All improvements and construction shall conforni. to the standards required by the City of Paris. ANALYSIS • The land to the North is currently zoned Planned Development (PD) and General Retail (GR) Districts and is guided by Low Density Residential (LDR) District. Current land use is Blue atMini Storage. • The land to the South is zoned Commercial (C) District which is guided by Retail (R) and developed as Single -Family Residential Subdivision. Current land use is ALON Gas Station and Convenience Store. • The land to the East is currently zoned Commercial (C) and Two -Family Dwelling (217) Districts which is guided by Retail District -(R) and Low Density Residential (LDR) to the north. Current land Use is Bonham Street Apartments. • The land to the West is zoned currently zoned Commercial (C) and Two -Family Dwelling (2F) Districts and guided by Retail District -(R) and Low Density Residential (LDR) to the north and is currently developed as single-family dwellings. Current land use is vacant MEDCHEST Pharmacy building and vacant business Office across 7th Street. The Planning Department has not received any input in favor or opposed to the amendment to the Comprehensive Plan application from the surrounding property owners. BUDGET: There 'are no significant budgetary implications due to this proposal. The Planning & Zoning Commission recommended approval of the zoning change at its Octob 6, 2025, meeting. Motion carried, 6 i yes — 0 nays. a 1. Approve Planning & Zoning Commission's recommendation. 2. Deny the application. RECOMMENDATION: Recommend approval of the zoning change from General Retail (GR) to Commercial (C). ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED TO CHANGE THE ZONING FOR CITY OF PARIS BLOCK 44, LOT 2, LCAD PARCEL NO. 14044, LOCATED AT 650 BONHAM ROAD, FROM GENERAL RETAIL (GR) TO A COMMERCIAL DISTRICT (C); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to change the zoning in the City of Paris Block 44, Lot 2, LCAD Parcel No. 14044, located at 650 Bonham Rd., from a General Retail (GR) to a Commercial District (C); and WHEREAS, on October 6, 2025, following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on October 27, 2025, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 is hereby amended to change the zoning for City of Paris Block 44, Lot 2, LCAD Parcel No. 14044, located at 650 Bonham Rd., from a General Retail (GR) to a Commercial District (C). Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 27th day of October, 2025, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Memorandum Agenda Item No. 19 TO: Mayor, Mayor Pro -Tem and City Council City Manager, Rose Beverly FROM: Osei Amo-Mensah, Director Planning and Community Development SUBJECT: Conduct a public hearing to consider and take action regarding the petition of Trava Drake for a Zoning Change from Plarmed Development (PD) to General Retail (GR) on LCAD 19801, Legal Description: Springlake Addition, Block 8, LOT 2-A & 3, 257 NE 28th St. MTG. DATE: October 27, 2025 BACKGROUND: On Monday, October 6, 2025, the City of Paris Planning & Zoning Commission held its regular meeting and there was an extensive deliberation on the zoning change petition, where the Commission voted to recommend approval of the item above. The applicant and owner Trava Drake is seeking a Zoning Change from a Planned Development (PD) to General Retail (GR). All previous single-family dwelling and storage structures on the lot are demolished, and it is currently vacant. Applicant has indicated that the proposed three (3) retail stores development may have two entrances. The property is a through lot which means that there are streets on both ends of the property, being Collegiate Drive and 28th Street. The Legal Description being: Springlake Addition, Block 8, LOT 2-A & 3, located 257 NE 28th St. Furthermore, the Future Land Use Map for this lot is guided by Retail (R) hence there is no need for a Comprehensive Plan Amendment of the said property. Access and connection to utilities are available at this location. Commercial development in this location will provide conformity and will serve the immediate and long-term needs of the vicinity. However, an appropriate buffer must be provided to the south and west portions of adjacent residential zoning districts to minimize incompatible uses between residential and commercial uses, probably due to noise or nuisance. STATUS OF ISSUE: Applicant's interest is to rezone the property for retail use. The request for zoning change at this site location from a Planned Development (PD) to General Retail (GR) will be compatible with the current zoning in surrounding areas. Moreover, the Future Land Use Map indicates that the property and surrounding areas are guided by Retail (R). This situation will conforni to the current zoning and surrounding areas are zoned General Retail (GR). It is therefore appropriate to rezone the property to General Retail (GR) now. Nevertheless, it is hopeful that more of the future land ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED TO CHANGE THE ZONING FOR SPRINGLAKE ADDITION, BLOCK 8, LOT 2-A AND 3, LCAD PARCEL NO. 19801, LOCATED AT 257 NE 28TH STREET, FROM PLANNED DEVELOPMENT (PD) TO GENERAL RETAIL (GR); PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to change the zoning for Springlake Addition, Block 8, Lot 2-A and 3, LCAD Parcel No. 19801, located at 257 NE 28th St., from Planned development (PD) to General Retail (GR); and WHEREAS, on October 6, 2025, following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City Zoning Ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on October 27, 2025, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City Zoning Ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City Zoning Ordinance, and would be in the best interests of the public health, safety, and welfare of the citizens of the City of Paris by a vote of ayes and nays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved and are incorporated herein for all purposes. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 is hereby amended to change the zoning for Springlake Addition, Block 8, Lot 2-A and 3, LCAD Parcel No. 19801, located at 257 NE 28th St., from Planned development (PD) to General Retail (GR). Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflic) with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of ►, not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 5. That the repeal of any ordinance or part of ordinances affected by the enactment oft is ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1.01.009 of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above -enumerated sections shall constitute and be deemed a separate offense. Section 8. This ordinance shall become effective from and after its passage and publication as required by law. PASSED AND ADOPTED on this 27th day of October, 2025, by the City Council of the City of Paris, in regular session, following notice and publication as required by law. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 22 Memorandum TO: Mayor, Mayor Pro -Tern, and City Council Rose Beverly, City Manager FROM: Gene Anderson, Interim Finance Director SUBJECT: 2024-25 YEAR END BUDGET AMENDMENTS DATE: October 27, 2025 This annual year end "housekeeping" ordinance increases certain general fund departmental budgets to cover expenditures. These increases are mostly offset by decreasing other general fund departmental budgets which have an appropriation surplus. However, the 2024-25 budget is increasing by $218,656 to cover anticipated expenses. STATUS OF ISSUE: An ordinance has been prepared that authorizes the Finance Director to make the necessary budget amendments. BUDGET: N/A RECOMMENDATION: Motion to approve an ordinance amending the Fiscal Year 2024-25 budget. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO TRANSFER UNENCUMBERED FUNDS FROM VARIOUS DEPARTMENTS OR RESERVES TO OTHER DEPARTMENTS WHICH ARE EXPECTED TO OVER - EXPEND THEIR ORIGINAL BUDGET APPROPRIATIONS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, certain expense departments in the 2024-25 fiscal year budget have anticipated expenditures in excess of original budget appropriations in the amounts shown therein as follows: GENERAL FUND 1. City Council $ 93,294.00 2. City Attorney $ 17,407.00 3. Finance $ 141,373.00 4. Fire $ 596,562.00 S. Com. Dev. $ 72,061.00 6. Public Works $ 57,107.00 7. Parks $ 21,926.00 8. Traffic $ 71,966.00 9. Band $ 3,047.00 10. Library $ 22,086.00 11. General Exp. & IT $ 216,349.00 TOTAL $ 1,313,178.00 WHEREAS, the following departments have unencumbered appropriation balances in the amounts shown therein as follows: GENERAL FUND 1. City Manager $ 76,049.00 2. Municipal Court $ 3,413.00 3. City Clerk $ 10,560.00 4. Police $ 132,306.00 5. Engineering $ 329,907.00 6. Sanitation $ 23,040.00 7. Street $ 140,661.00 8. Garage $ 42,419.00 9. EMS $ 336,167.00 10. Reserves $ 218,656.00 TOTAL $ 1,313,178.00 WHEREAS, in accordance with Section 70 of the Paris City Charter at the request of the City Manager, the City Council may approve transfer of an unencumbered appropriation balance or portion thereof from one office, department, or agency to another; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. The findings set out in the preamble to this ordinance are hereby in all things approved. Section 2. The Director of Finance be, and he is hereby, authorized and directed to transfer unencumbered appropriation balances from the following accounts in the amounts shown as follows: GENERAL FUND 1. City Manager $ 76,049.00 2. Municipal Court $ 3,413.00 3. City Clerk $ 10,560.00 4. Police $ 132,306.00 S. Engineering $ 329,907.00 6. Sanitation $ 23,040.00 7. Street $ 140,661.00 8. Garage $ 42,419.00 9. EMS $ 336,167.00 10. Reserves $ 218,656.00 11. TOTAL $ 1,313,178.00 to be credited, respectively, to the following accounts: GENERAL FUND 1. City Council $ 93,294.00 2. City Attorney $ 17,407.00 3. Finance $ 141,373.00 4. Fire $ 596,562.00 S. Com. Dev. $ 72,061.00 6. Public Works $ 57,107.00 7. Parks $ 21,926.00 8. Traffic $ 71,966.00 9. Band $ 3,047.00 10. Library $ 22,086.00 11. General Exp. & IT $ 216,349.00 TOTAL $ 1,313,178.00 Section 3. All provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. The repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section S. It is the intention of the City Council of the City of Paris that this ordinance, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 6. That this ordinance shall become effective after its passage and publication as required by law. PASSED AND ADOPTED this 27th day of October, 2025. Mihir Pankaj, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: Stephanie H. Harris, City Attorney Item No. 23 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Rose Beverly, City Manager Celso Arrieta, IT Manager SUBJECT: Award a Contract for Professional Services with Sterling for the Renewal of the City's Server Infrastructure and the Implementation of the Police Department Disaster Recovery Plan DATE: October 27, 2025 BACKGROUND: The City currently operates on a Dell based server environment that supports several critical municipal applications. This infrastructure will reach the end of its manufacturer warranty in October 2026. In addition to the renewal of this environment, it is also necessary to implement a comprehensive Disaster Recovery Plan (DRP) for the Police Department to ensure data resiliency and operational continuity in the event of system failures or emergencies. STATUS OF ISSUE: The existing Dell server infrastructure will be out of support as of October 2026, and the Police Department currently lacks a proper backup and disaster recovery environment. This situation presents a significant operational and security risk that must be addressed through the renewal of server equipment and the deployment of a dedicated DRP solution. After evaluation, staff recommend moving forward with Sterling, a certified Dell partner, to provide the required equipment and professional services for implementation. BUDGET: Funds in the amount of 5150,000.00 have been allocated in the City's technology improvement plan for this project. The budget covers hardware replacement, configuration, and implementation services to establish redundancy and recovery capabilities. RECOMMENDATION: Approve a contract in the amount of $154,084,73 with Sterling for professional services and equipment related to the renewal of the City's Dell infrastructure and the implementation of the Police Department's Disaster Recovery Plan. SUBMITTED TO: CITY OF PARIS, TX Address: 135 SE 1St Street Paris, TX 75460 SUBMITTED BY: STERLING COMPUTERS CORPORATION PO Box 1995 303 Centennial Drive I North Sioux City, SD 157049 WWW.STERLING.COM DUNS 93-883-65411 CAGE Code 06APO SAM Unique Entity ID: YZTLALWM4UC7 ouuuuuummuuuumuuummmmmmmmumi�umuumimumuuuuuuuuumimu� 000 omuummuuuuuummilm i���m HHM WWW e Number: CV00712129 $15,170.25 e Number: Q00711549 $130,514.48 Total: $145,684.73 Quote No. Q-00711549 Date Ref. No. City of Paris, TX - Dell Storage Refresh - Paris Production and PD Exp. Date Environments - ME5212 - Dell Pro Deploy Sterling Account Manager Customer Information Daniel O'Brien City of Paris Texas PO Box 1995 Michael Gott 303 Centennial Drive 135 SE 1 st Street North Sioux City, SD 57049 Paris, TX 75460 (605) 242-1201 (903) 785-7511 daniel.obrien@sterling.com mgott@paristexas.gov 10/8/2025 10/31/2025 $17,363.64 R660s Production 1 2 210-BFUZ PowerEdge R660xs 2 2 461-AAIG Trusted Platform Module 2.0 V6 3 2 389-EFSP No Hard Drive No Backplane chassis 2 CPU 4 2 338-CPBV Intel Xeon Gold 6526Y 2.8G 16C/32T 20GT/s 37.5M Cache Turbo HT (195VV) DDR5-5200 5 2 338-CPBV Intel Xeon Gold 6526Y 2.8G 16C/32T 20GT/s 37.5M Cache Turbo HT (195VV) DDR5-5200 6 2 379-BDCO Additional Processor Selected 7 2 412-ABEQ Heatsink for 2 CPU configuration (CPU more than 150VV) 8 2 370-AAIP Performance Optimized 9 2 370-BBRX 5604MT/s RDIMMs 10 2 780-BCDH Diskless Configuration (No RAID No Controller) 11 2 405-AACD No Controller 12 2 400-ABHL No Hard Drive 13 2 750-AABF Power Saving Dell Active Power Controller 14 2 800-BBDM UEFI BIOS Boot Mode with GPT Partition $17,363.64 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 387-BBEY No Energy Star 384-BDJC Standard Fan X7 450-AIQX Dual (1+1) Redundant Hot -Plug Power Supply 800W MM (100-240Vac) 330-BCBY Riser Config 1 Low Profile 1x16 LP Slots (Gen4) + 2x8 LP Slot (Gen4) 2CPU 338-CNWJ PowerEdge R660xs Motherboard with Broadcom 5720 Dual Port 1Gb On -Board LOM MX MLK 379-BFXT Dell Connectivity Client- Disabled 634-CYDF Dell Connectivity Module 528-CTID iDRAC9 Datacenter 16G 528-CTZH OpenManage Enterprise Advanced Plus 540-BCRX Broadcom 57504 Quad Port 10/25GbE SFP28 OCP NIC 3.0 325-BEUF Dell Luggage Tag 0/6/8/10 325-BEVH PowerEdge 1 U Standard Bezel 403-BCRT BOSS -N1 controller card + with 2 M.2 480GB - (RAID 1) 490-BJKK Riser for Boss 350-BCEM No Quick Sync 379-BCSF iDRAC Factory Generated Password 379-BCQX iDRAC Service Module (ISM) NOT Installed 379-BCQY iDRAC Group Manager Disabled 611-BBBF No Operating System 605-BBFN No Media Required 770-BCJI A11 drop-in/stab-in Combo Rails Without Cable Management Arm (A11) 770-BDZL Cable Management Arm 340-DCZI PowerEdge R660xs Shipping 340-DFKP PowerEdge R660xs 8x2.5 Short Drive Shipping Material 389-FBMC PowerEdge R660xs HS5610 Label CCC Marking No CE Marking for below 1300W PSU 892-9164 Dell Hardware Limited Warranty Plus On -Site Service 41 2 898-5184 ProSupport 4 -Hour 7x24 Onsite Service 3 Years 42 2 898-5283 ProSupport 4 -Hour 7x24 Technical Support and Assistance 3 Years 43 2 989-3439 Thank you choosing Dell ProSupport. For tech support visit dell official sites or call 1-800- 945-3355 44 2 885-0608 ProDeploy PowerEdge R Series 1 u2u 45 24 370-BBRY 32GB RDIMM 5600MT/s Dual Rank 46 4 450-AALV Power Cord - C13 3M 125V 15A (North America Guam North Marianas Philippines Samoa Vietnam) 47 8 407-BCBE Dell EMC PowerEdge SFP+ SR Optic 10GbE 850nm R660s Police Department 48 2 210-BFUZ PowerEdge R660xs $17,725.06 49 2 461-AAIG Trusted Platform Module 2.0 V6 50 2 389-EFSP No Hard Drive No Backplane chassis 2 CPU 51 2 338-CPBV Intel Xeon Gold 6526Y 2.8G 16C/32T 20GT/s 37.5M Cache Turbo HT (195" DDR5-5200 52 2 338-CPBV Intel Xeon Gold 6526Y 2.8G 16C/32T 20GT/s 37.5M Cache Turbo HT (195W) DDR5-5200 53 2 379-BDCO Additional Processor Selected 54 2 412-ABEQ Heatsink for 2 CPU configuration (CPU more than 150W) 55 2 370-AAIP Performance Optimized 56 2 370-BBRX 5600MT/s RDIMMs 57 2 780-BCDH Diskless Configuration (No RAID No Controller) 58 2 405-AACD No Controller 59 2 400-ABHL No Hard Drive 60 2 750-AABF Power Saving Dell Active Power Controller 61 2 800-BBDM UEFI BIOS Boot Mode with GPT Partition 62 2 387-BBEY No Energy Star 63 2 384-BDJC Standard Fan X7 64 2 450-AIQX Dual (1+1) Redundant Hot -Plug Power Supply 80OW MM (100-240Vac) 65 2 330-BCBY Riser Config 1 Low Profile 1x16 LP Slots (Gen4) + 2x8 LP Slot (Gen4) 2CPU 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 338-CNWJ PowerEdge R660xs Motherboard with Broadcom 5720 Dual Port 1 Gb On -Board LOM MX MLK 379-BFXT Dell Connectivity Client- Disabled 634-CYDF Dell Connectivity Module 528-CTID iDRAC9 Datacenter 16G 528-CTZH OpenManage Enterprise Advanced Plus 540-BDOT Broadcom 57454 Quad Port 10GbE Base -T Adapter OCP NIC 3.0 325-BEUF Dell Luggage Tag 0/6/8/10 325-BEVH PowerEdge 1 U Standard Bezel 403-BCRT BOSS -N1 controller card + with 2 M.2 480GB - (RAID 1) 490-BJKK Riser for Boss 350-BCEM No Quick Sync 379-BCSF iDRAC Factory Generated Password 379-BCQX iDRAC Service Module (ISM) NOT Installed 379-BCQY iDRAC Group Manager Disabled 611-BBBF No Operating System 605-BBFN No Media Required 770-BCJI A11 drop-in/stab-in Combo Rails Without Cable Management Arm (A11) 770-BDZL Cable Management Arm 340-DCZI PowerEdge R660xs Shipping 340-DFKP PowerEdge R660xs 8x2.5 Short Drive Shipping Material 389-FBMC PowerEdge R660xs HS5610 Label CCC Marking No CE Marking for below 1300W PSU 892-9164 Dell Hardware Limited Warranty Plus On -Site Service 898-5184 ProSupport 4 -Hour 7x24 Onsite Service 3 Years 898-5283 ProSupport 4 -Hour 7x24 Technical Support and Assistance 3 Years 989-3439 Thank you choosing Dell ProSupport. For tech support visit dell official sites or call 1-800- 945-3355 885-0608 ProDeploy PowerEdge R Series 1 u2u 92 24 370-BBRY 32GS RDIMM 5600MTts Dual Rank 93 4 450-AALV Power Cord - C13 3M 125V 15A (North America Guam North Marianas Philippines Samoa Vietnam) 94 2 405-AAZR Dell HBA355e Adapter Full Height/Low Profile DIB Network Patch Cables 95 8 A7293740 C2G-15ft Cat6a Snagless Shielded (STP) Network Patch Cable - Gray $169.52 $52,525.94 $20,619.38 PowerProtect Backup Services - GOV 3 YRS 96 1 210-BBES PowerProtect Backup Service for Hybrid Workloads 97 1 800-BBQV Informational Purposes Only 98 1 800-BBQV Informational Purposes Only 99 1 854-5509 3 Years ProSupport PowerProtect Backup Svc PREM Sub Sftwr Spt-Cntrct 100 1 854-5520 3 YEARS PROSUPPORT MISSION CRITICAL POWE 101 1 892-4929 ProDeploy PowerProtect Backup Service 102 1 929-3709 Thank you for Your Order 103 1 935-6720 Thank you for Your Order 104 1 626-BBBG Storage Software Info 105 9 141-BFSK PowerProtect Backup Service for Hybrid Workloads Premium Tier 1 3YR SU=CA 106 9 854-5463 3 YEARS PROSUPPORT MISSION CRITICAL POWE 107 9 141-BFYZ PowerProtect Backup Service for Hybrid Workloads Gov Cloud Tier 1 3YR SU=CA 108 9 854-5471 3 YEARS PROSUPPORT MISSION CRITICAL POWE PowerVault ME 5212 Production 109 1 210-BPQN PowerVault ME5212 - Intel Xeon Processor - Host interface: FC, iSCSI (optical or BaseT), SAS, Disk 110 1 403-BDPG 25Gb iSCSI 8 Port Dual Controller, ME52xx 21-1 111 1 770-BECR Rack Rails 2U 112 1 325-BDDO ME Series 2U Bezel 113 1 450-ALXL Power Supply 580W Redundant WW 114 1 340-DCFR Dell ME5012 Shipping $169.52 $52,525.94 $20,619.38 115 1 389-EERU Dell PowerVault ME Series 2U-12 CE Marking 116 1 891-5179 ProDeploy Storage ME 5XXX 2U 117 1 719-6298 ProSupport 4-H'our 7x24 Onsite Service 3 Years 118 1 719-6300 ProSupport 4 -Hour 7x24 Technical Support and Assistance 3 Years 119 1 719-6849 Dell Hardware Limited Warranty 120 1 989-3439 Thank you choosing Dell ProSupport. For tech support visit dell official sites or call 1-800- 945-3355 121 8 407-BCBE Dell EMC PowerEdge SFP+ SR Optic 10GbE 850nm 122 8 470-ACMF Dell Networking Cable OM4 LC/LC Fiber Cable (Optics required) 3 Meter 123 9 161-BCBV 2.4TB Hard Drive 12Gbps SAS ISE 10K 512e 3.5in with 3.5in HYB CARR 124 3 345-BEPD 1.6TB SSD SAS ISE Mixed Use up to 24Gbps 512e 2.5in with 3.5in HYB CARR AG Drive 125 1 450-AADZ C13 to C14, PDU Style, 10 AMP, 13 Feet (4m), Power Cord 126 1 450-AADZ C13 to C14, PDU Style, 10 AMP, 13 Feet (4m), Power Cord 127 1 450-AAME Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 128 1 450-AAME Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 PowerVault ME 5212 Police Department 129 1 210-BPQN PowerVault ME5212 - Intel Xeon Processor - Host interface: FC, iSCSI (optical or BaseT), SAS, Disk 130 1 403-BDPC 12Gb SAS 8 Port Dual Controller, ME52xx 2U 131 1 770-BECR Rack Rails 21-1 132 1 325-BDDO ME Series 2U Bezel 133 1 450-ALXL Power Supply 580W Redundant WW 134 1 340-DCFR Dell ME5012 Shipping 135 1 389-EERU Dell PowerVault ME Series 2U-12 CE Marking 136 1 891-5179 ProDeploy Storage ME 5XXX 2U 137 1 719-6298 ProSupport 4 -Hour 7x24 Onsite Service 3 Years 138 1 719-6300 ProSupport 4 -Hour 7x24 Technical Support and Assistance 3 Years 139 1 719-6849 Dell Hardware Limited Warranty $21,417.34 140 1 989-3439 Thank you choosing Dell ProSupport. For tech support visit dell official sites or call 1-800- 945-3355 141 9 161-BCRT 2.4TB Hard Drive SAS SED Fl PS 12Gbps 1 O 512e 3.5in HYB CARR 142 3 345-BHRO 3.2TB SSD SAS Mixed Use up to 24Gbps SED FIPS-140 512e 2.5in with 3.5in HYB CARR AG Drive 143 4 470-ABNO 12Gb HD -Mini to HD -Mini SAS Cable 4M 144 1 450-AADZ C13 to C14, PDU Style, 10 AMP, 13 Feet (4m), Power Cord 145 1 450-AADZ C13 to C14, PDU Style, 10 AMP, 13 Feet (4m), Power Cord 146 1 450-AAME Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 147 1 450-AAME Powercord 125 Volt 15Amp 10 Foot C13 to NEMA 5-15 Fiber Optic Cabels 148 8 470-ACMO Dell Networking Cable OM4 LC/LC Fiber Cable (Optics $693.60 required) 3 Meter Customer kit Signature: TOTAL Quotation Comments Dell DIR-CPO-5371 -Authorized Reseller -Vendor ID: 1954634907700 Contract #: C000001288503 Ask your Sterling Account Manager about our Complete Ship Services: An efficient convenient, and secure way to receive your order. Terms and Conditions Guidelines (located at and the terms and conditions (if any) imposed by the applicable CAGE: 06APO I DUNS: 938836541 1 UEID: YZTLALWM4UC7 ANORVAMINIM Sterling Account Manager Daniel O'Brien PO Box 1995 303 Centennial Drive North Sioux City, SD 57049 (605) 242-1201 daniel.obrien@sterling.com Customer Information City of Paris Texas Celso Arrieta 135 SE 1 st Street Paris, TX 75460 (903) 784-9218 carrieta@paristexas.gov Line No. QTY Part Number Description Unit Price Extension Meraki 09300 Switch 1 1 C930OX-12Y-M Switch - C930OX-12Y - Wired - 25Gbps - Gigabit Ethernet - $11,674.42 $11,674.42 16GB RAM -16GB Flash Memory -100V to 240 VAC, 50 to 60 2 1 MA-PWR- CISCO MA-PWR-CORD-US-FR - Meraki AC Power Cord (US $0.00 $0.00 CORD -US -FR Plug) - Country specific power input cable to connect the MT40 smart power controller to power 3 1 LIC -C9300 -24E- MERAKI ENTERPRISE LICENSE FOR C9300 -M 24 -PORT, 3 $772.69 $772.69 3Y YEAR 4 1 PWR-C1- C9000 715W AC PLATINUM POWER SUPPLY, W/MERAKI $858.27 $858.27 715WAC-P-M 5 1 MA-PWR- Meraki AC Power Cord for MX and MS (US Plug) $4.87 $4.87 CORD -US Axiom AOC Cables 6 10 S10 -CIS -DI 7- 10G SFP+ TO SFP+ AOC ACTIVE OPTICAL CABLE - 3M $83.00 $830.00 AOC3MAX 7 10 S28-CIS-DLN- 25G SFP28 TO SFP28 AOC ACTIVE OPTICAL CABLE - 3M $103.00 $1,030.00 AOC3MAX Signature: TOTAL not.glipa Co ments Ask your Sterling Account Manager about our Complete Ship Services: An efficient, convenient and secure way to receive your order. Terms and Conditions All products and services sold, licensed, resold, distributed, and provided (as applicable) by Sterling are subject to Sterling's Return Guidelines (located at i. t and the terms and conditions (if any) imposed by the applicable Sterling Partner (the original manufacturer, seller, licensor, or provider). CAGE: 06APO i DUNS: 938836541 1 UEID: YZTLALWM4UC7 YO U R TRANSFORMATIONAL PARTN E R City of Paris, TX Windows Server VM Migration October 10, 2025 Case # 57258 Submitted by: STERLING 303 Centennial Drive I PO Box 1995 1 North Sioux City, SD 57049 Phone: 800.916.1030 1 Fax: 605.242.4001 www.sterling.com CON FEN'T S t ENGAGEMENT DETAIL ................................ ..................... .... ............ .................. ............................................................. 2 2. INTRODUCTION �����������... ........ '�����........... ............. ............................................ 2 3. SCOPE OF SERVICE ----------------------------------------------------2 4, PROJECT MANAGEMENT ........ ......................................... —........... --............................................. ................... --u 5. CUSTOMER RESPONSIBILITIES I ASSUMPTIONS ILIMITATIONS ...... ....................................................... ......... o GSCHEDULING .......... ..................... ....................... ................................................................. ............................................. 5 7. PRICING AND ASSUMPTIONS ...................... '—... ................. ................................ ................................ ....................... 5 8. PRICING TABLE .............................. ................................................................................. ................ .................................. $ 9. CHANGE MANAGEMENT PROCESS ................................................................................................................................ w 10LACCEPTANCE OF PROPOSAL---------------------------------------------'/ c0Wfor City ofParis, Tx mOctober 2025 Sterling Confidential STtKEING These Services are estimated to be up to forty (40) business hours, including Period of Performance a minimum of twenty-four (24) business hours, to be consumed over thirty Standard Hours - Sterling will perform the Services during normal business Service Hours hours, typically 8:00 AM to 5:00 PM, Monday through Friday, Customer local time, and will include travel time to and from the Customer location, and excludes local holiday Service D livery Method Remote City of Paris, TX Remote Services Only 2, HlqTRGDUC ION T�is Statement of Work (SOW) describes the services to be provided by Sterling ("Provider") for City of Paris, TX("Customer"). The term of this SOW shall begin on the date of the last signature ("Effective Date") as set forth in the Signature Section of this SOW. This SOW shall expire if not executed within ninety (90) days of the date of creation. See appendices attached hereto and incorporated by reference. 3, SCOF�!'E OF!! SBRV|OE fk e o 6-j ec'—tive" 8 f th''is" pro,j,,e- ct"'"i's""t 8 _`p ro, v"i'de' a'c''on'-s" u I t ant wit hi'" k'iffs . .... c er'"t'i'f c"a, t,ions, 'or experience in a specific technology, practice area, to serve as an extension of the customer's IT staff. 3.1 RESOURCE TYPE AND QUALIFICATIONS MICROSOFT SYSTEMS ENGINEER The provided maounm will have background that includes these types of skills and experience: ° Deploy, maintain, and troubleshoot Windows Servers. ° Manage a Microsoft domain environment, including AD, ADFS, DNS, DHCP, GPOs, DFS, ADFS, LAPS, andHypepV. ° Perform enterprise -wide server and systems patching for OS and standard applications. ° Serve as a subject matter expert for Windows 10 and Office deployment solutions. ° Monitor server performance and troubleshoot problem areas auneeded. ° Experience managing a Microsoft Domain, Windows Servers, Exchange, VMware, and other mission - critical onterphs*|eve|oyetemo. ° Experience working with Cloud technologies and 8aoOsolutions. ° Strong technical problem -solving skills. ° In-depth knowledge of their Microsoft suite ofproducts. 3.3 AREAS OF FOCUS We will he focusing on assisting in these areas for the duration of this project: ~ Up\nfive (5) Windows Server Hyper-Vlive Migrations from one host hoanother. ° Provide guidance and assistance for performing a P2V Hyper -V Migration or a rebuild of a Microsoft SQL Server onthe new Host. Cmwfor City ofParis, Tx 1nOctober 2025 Sterling Confidential Z�CopyxghtzD21. Srrbng, AR ii ands es nvedPage 2ofo wl8.30.2021 STERLING 4. PROJECT����������� ° Sterling will perform the following Project Management activities during the term ofthis SOW: ° Maintain focus nntime, cost, and scope. ° Identify, monitor, and manage service risks, issues, and escalations. ° Coordinate and facilitate kick-off, status, deliverable review, and closeout meetings. ~ Create, monitor, and manage the Project Workbook ° Facilitate change management oaneeded. ° Single point of contact and accountability for the successful delivery of the Services ° Coordinate regular Project Status calls. ° Facilitate project deliverables and closure documentation. ° All Project Management activities will beconducted remotely. 4.2 CITY OF PARIS, TX The customer will perform the following Project Management activities during the term of this SOW. • Assign project sponsor, primary project technical POC, and project stakeholders. ° If required, provide Sterling personnel with adequate workspace, oupp|iea, facilities, and ayoVamo within reasonable proximity to where services are to be performed (onsite services only) ~ Coordinate the scheduling n all necessary Customer resources required for the Services and ensure those resources are available throughout the engagement, including technical contacts. ° Maintain communication with end users to prevent scheduling conflicts and ensure continuous workflow for Sterling Consultant(s). ° Notify Sterling PM immediately of any issue related to the completion of the services described in this SOW and participate inthe escalation cfsuch issues until resolution ioachieved. 5, C'USTOMER RESPONS|BULMES |ASSQMFDT|ONS3 | LINUTATONS Sterling and Customerwill share responsibility for the success of this implementation. The full cooperation of Customer management, staff, and any necessary internal parties will be required to achieve the desired results. This includes making sufficient time for review of written materials, meetings, etc. |norderto keep the costs of the project toaminimum, Customer staff may be utilized to perform the basic data gathering tasks. |tioassumed that any data gathered UyCustomer personnel will be accurate, as the Customer is responsible for the accuracy of the information provided to the Provider consultants. This data will be analyzed to determine the existing hardware/software architecture. 5.1 CUSTOMER RESPONSIBILITIES ° Maintain a backup of all data and programs on affected systems prior to Sterling performing the Services and during the term of the SOW. The customer will take reasonable backup measures and, in particular, will provide for a daily backup process and backup of the relevant data, software, and programs before Sterling Services performs any work onthe Customer's production systems. ° Develop or provide documentation of the existing environment consistent with best practices. Examples include a Network Topology map of the existing network. This Topology map should include IP addresses, Gateways, VLANo.and VPNs onthe local area network. ° Configuration and troubleshooting infrastructure services, including (but notlimited to) AD/DNS/OU/GPO.|P Subnet availability, NTP, Network and Firewall settings, as they relate to infrastructure requirements. ~ Customer will provide necessary access to systems, including service accounts, usernames, and passwords. For remote engoQemontn, reasonable remote access tothe local network through VPN will be provided as needed. ° Coordinate and lead all Customer 3rd party vendors as required to facilitate services and accept responsibility for delays caused byother vendors. ° Coordinate scheduling of internal resources such that knowledge transfer \aconducted in one contiguous session (unless otherwise stated herein). ° Customer in responsible for the procurement and provisioning of all software |ioonmae (including portal credentials where necessary) and maintaining applicable support agreements. The customer will ensure that all necessary software licenses for the installed software are purchased and up-to-date and that all systems and software impacted bythis service are under current support agreements.Unless this CSOVVspecifically requires Sterling Services to provide a software license, the Customer is responsible for all software licensing requirements CSOW for City of Paris, Tx 10 October 2025 STERLING 5.2 ASSUMPTIONS • All holidays and non -working days are identified prior to scheduling the start of the services and will not impact the agreed upon schedule once services are started. • Provider assumes that the Customer environment is free from viruses, worms, or other malicious software and is working properly according to generally accepted industry standards in all respects. • It is assumed that the Customer's IT personnel have the background and skill set to perform operations and maintenance functions for in -scope technologies once knowledge transfer and handoff are complete. • Knowledge transfer to be completed within five (5) business days from the completion of implementation/ configuration services. • Provider will communicate anytime off requests to the Sterling Services Project Administrator/ Resource Coordinator and is subject to approval by Sterling Services and Customer CSOW for City of Paris, TX 10 October 2025 Sterling Confidential L Cop.vjlg0 o Sterling, AU p fights rrserveid. Page 4 of 8 vl.3.8.30.2021 STERLING • For this project, the Provider will perform all of the work remotely. Remote access to the Infrastructure will be needed. • It is assumed that travel is not part of this statement of wok; if travel is required, it will require a change order according to section 10 of this CSOW. • For this remote engagement, there will be a minimum charge of 24 hours of Provider Consultant time, regardless of time spent by the Provider Engineer. • If the Customer makes any changes to the scope of work during or after the work begins under the CSOW, additional charges and/or schedule changes may apply. • It is assumed that the destination host for the Virtual Machine migrations has all the prerequisites, hardware, networking, OS, and software configurations already performed prior to the start of the Project. 5.3 LIMITATIONS The following tasks are considered out of scope for this engagement: • Sterling is not responsible for conflicts with existing software or network permissions conflicts, as configured by the customer's network and Active Directory. • Any changes to any system or network device, Production or otherwise, unless explicitly stated in this SOW. • Sterling will work with vendors for installation or configuration of third -party software, but is not responsible for issues that arise with third -party software. • The development of any intellectual property created solely and specifically for the Customer under this SOW. • De -installation or re -arranging of existing equipment, unless described in this SOW. • Any on-site physical labor. 6, S(I"WHEM JUNG Upon f a Sterling SOW (Statement of ing and ustomer agree on firm and the work rto begin, pletion o and all wok scheduled will require a m)inimuim oftwo C(2) weeks'lead time. Both parties will use their best reasonable efforts to inform the other party at least two (2) weeks before requesting changes to dates for onsite/remote wok. • Delays caused by the Customer that prevent the Provider from performing Services as scheduled may result in additional charges. Provider will notify Sterling Services of delays that prevent the service from being performed. Customer shall provide or update existing purchase order (with a purchase order number) for the price or charges for Services, either upfront or as agreed to, as specified in this Agreement. • Customer Delays: Both parties acknowledge that unforeseen events may occasionally occur in the normal course of business, potentially leading to delays in the Customer's timely participation in the services engagement described herein. ■ If the Customer experiences project delays exceeding a cumulative total of ten (10) business days or more than five (5) business days in a single instance, the Provider reserves the right to temporarily suspend the provision of Services and reassign Provider personnel. ■ The Customer is required to provide a written Notice of Re -Engagement certifying their renewed availability to participate in the project within the required timeframe. ■ During the suspension period, the Provider retains the right to invoice the Customer for weekly Project Management hours to compensate for incurred costs resulting from the delay. Billing will include Consulting/Engineering hours consumed up until the project suspension. 7'' III'R l G IIIN SIIASSU%I'°°IPONS 7.1 TIME LS AND MATERIA...,.® , _ """"....... e, , ,..... „ ......... . ..... ......... „ ..... ......... .....� ............. ... .W ....... ....... Customer agrees to pay Sterling on a Time and Materials ("T&M") basis for Services performed under this SOW. The T&M fee for the Services performed under this SOW will not exceed the total price as stated in the Sterling Pricing Table in this section and will be invoiced based on actuals. Sterling will submit, upon request from Customer, the billable resource(s) timesheet per the guidelines. • This Time and Materials engagement will be performed as best effort and provides no guarantees that activities/objectives listed in section 3 of this SOW will be completed in the timeline provided. The hours identified represent the provider's best estimate of the Professional Services time needed to complete the various phases of this project. If the estimates are to surpass what is outlined in the table below, the Customer will be consulted before continuing the services. The Provider's fees for services are based on the actual time expended at our established hourly billing rates as stated in the Pricing Table in Section 8 of this SOW. • For Services performed based on hourly rates, estimates are provided for planning purposes only. CSOW for City of Paris, TX 10 October 2025 Sterling Confidential ru, Crappight 2021. S;:cri, n?, AIL rights fes rved, Page 5 of 8 vi.3.8.30.2021 STERLING 7.2 EXPENSES BILLED AS ACTUAL Travel and Expenses are not required for these services. If changes to the scope of work require onsite services, Sterling will notify the Customer prior to incurring additional expenses, provide an estimate of the additional cost, create a change order, and implement the change upon the Customer's acceptance of the Change Order. 7.3 INVOICING Sterling will invoice the Customer for actual time worked by the consultant(s) in % hour increments. The customer agrees that Sterling will invoice the Customer at the end of each Weekly period, upon delivery and acceptance of the Consultant(s) time sheet. • Invoice Payment Terms: Net 30. • Additional hours will be approved by the customer in advance via the change management process and will be invoiced at the pricing table rate for each Consultant profile. 11""IL....... Resource Microsoft Systems Engineer Sr. Project Manager Hours V Labor Rate 40 P, $190.00 Totals pecifed.Miniiriums:www.�_ �..�......�......�.�....�.........�.............v.__a�._.w.W...�.�......................�..............w.u..u...._........._........-_.............. • Minimum of twenty-four (24) hours will be charged for this Project. , U...WI GE DILANAGEMENI F° :) S $100.00 Total $7,600.00 $800.00 $8,400.00 Upon Sterling's or Customer's determination that a change is necessary to refine a process, procedure, or add a service that is not included within the original scope of work, a change order will be created by the Sterling PM, outlining the change and, if applicable, any costs associated with the change. The customer will review the proposed Change Request and determine whether the change is acceptable or requires modifications. Both parties will (a) sign the Change Request, (b) agree to modifications to the Change Request, or (c) reject the Change Request. Changes to the scope of work will be implemented only upon agreement and signature of the Change Request by both parties. CSOW for City of Paris, TX 10 October 2025 Sterling Confidential C npyrigN 2021 S;,i,PrA np, AH rnglhls reserved, Page 6 of 8 v1.3.8.30.2021 STERLING 'I AC( '��! 11 ) This data, furnished in connection with this quotation, shall not be disclosed outside the Customer Organization and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided that, if a contract is awarded to this Offeror as a result of or in connection with the submission of this data, the Customer Organization shall have the right to duplicate, use, or disclose the data to the extent provided in the contract. This restriction does not limit the Customer Organization's right to use the information contained in the data if it is obtained from another source without restriction. The data subject to the restriction is contained in sheets marked with the following legend: 'Use or disclosure of the data on this sheet is subject to the restriction on the title page of this proposal'. CSOW for City of Paris, TX 10 October 2025 Sterling Confidential op yrr n,ua 2021. Stertingg R rights reserved, Page 7 of 8 v1.3.8.30.2021 STERLING A CF1 EER NWI� PROJECT INFORMATION �..n.rojecY' Project.. .., .... ,_ ..... "Customer Customer Name City of Paris, TX Pro ect" Project Name , Case Case No. 57258 RFC 1 RFC No. 0001 Name: Email: Phone: Company PM" .. "Sterling 1 Name. Email ... _ Phone PM .... _ _ ,., _ SCOPE OF CHANGE . ........ _....,. ..._. , .... .,, Reason for change �., ....n... .. „� ...................... „ ........ ... SCOPE DETAILS ,... _. .... _.....,,,. .,,,,, �..........® , ,. Milestone Name Tasks Deliverables Completion Criteria Customer Responsibilities _........ PRICING TABLE Milestone Resource Type or Hours/ Hours/ Unit Expenses Sub -Total Total Cost Item Units Cost Cost $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00. $ 0.00 Totals CSOW for City of Paris, TX 10 October 2025 Sterling Confidential Copyr1 t 'Z021. Stertirng. AU tight� reso-nved. Page 8 of 8 vl.3.8.30.2021 STERLING STERLING Quote No. 400696756 Ref. No. City of Paris, TX - Dell Storage Refresh - Migration Services Sterling Account Manager Daniel CrBrien PO Box 1995 303 Centennial Drive North Sioux City, SD 57049 (605) 242-1201 daniel.obden@steriing.com Customer Information City of Paris Texas Michael Gott 135 SE 1 st Street Paris, TX 75460 (903) 785-7511 mgott@padstexas.gov Line No. QTY Part Number Description 1 40 STPS-CSE3 Systems Engineer- Data Migration 2 8 STPS-PM3 Sr. Project Manager Signature: Quotation Comments Date 8/21/2025 Exp. Date 10/31/2025 Unit Price Extension $190.00 $7,600.00 $100.00 TOTAL Ask your Sterling Account Manager about our Complete Ship Services: An efficient, convenient, and secure way to receive your order. $800.00 Terms and Conditions All products and services sold, licensed, resold, distributed, and provided (as applicable) by Sterling are subject to Sterling's Return Guidelines (located at https:f/sterling.com/conlact/return-informatiord) and the terms and conditions (if any) imposed by the applicable Sterling Partner (the original manufacturer, seller, licensor, or provider). This quote is based on information and conditions available as of the date of this quote. If there are changes in vendor pricing due to recent tariff orders, Sterling reserves the right to revoke this quote and issue a new quote. CAGE:06APO I DUNS:938836541 I UEID:YZTLALWM4UC7 CSOW for City of Paris, TX 10 October 2025 Sterling Confidential o Copya qht 2021. SS:c^rUnp, AU rights mama^+, Page 9 of 8 v1.3.8.30,2021 Item No. 24 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Rose Beverly, City Manager Celso Arrieta, IT Manager SUBJECT: Award a contract for Professional Services for the Implementation of the City's 311 Platform DATE: October 27, 2025 BACKGROUND: The City has identified the need to implement a 311 platform to enhance citizen engagement and improve service delivery across departments. This platform will provide residents with a centralized system to submit service requests, track progress, and access information in a more efficient and transparent manner. The implementation of a 311 solution requires professional services from a qualified vendor with experience in municipal platforms and citizen service management. STATUS OF ISSUE: The City issued an RFP outlining the requirements for the 311 -platform implementation. Only one proposal was received, submitted by Claro Enterprise Solution, which fully meets each of the requirements set forth in the City's RFP. After evaluation, staff recommend moving forward with Claro Enterprise Solution to ensure a timely and successful deployment of the platform. BUDGET: Funds in the amount of $130,000.00 for the 311 platform have been budgeted as part of the City's technology improvement initiatives. The budget allocation includes implementation, training, and ongoing support services. RECOMMENDATION: Award a contract in the amount of $127,128.41 with Claro Enterprise Solution for professional services related to the implementation of the City's 311 platform. CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM This Claro Enterprise Solutions Custom Service Annex ("Service Annex") contains the terms and conditions for the CLARO ENTERPRISE SOLUTIONS ("CLARO ENTERPRISE SOLUTIONS" or "CES") Cloud Based Citizen Engagement Platform service described herein (the "Service") and is an integral part of the Agreement between CLARO ENTERPRISE SOLUTIONS, LLC and CUSTOMER. In the event of a direct conflict between the Agreement and this Service Annex, this Service Annex shall take precedence. In case of a direct conflict between the Order Form and this Service Annex, the Order Form shall take precedence. This Service Annex shall become effective on the date last signed by the Parties below (the "Effective Date"). This Service Annex consists of: • Annex1: Purpose • Annex 2: Statement of Work for the Service CUSTOMER CLARO ENTERPRISE SOLUTIONS CLARO ENTERPRISE SOLUTIONS, LLC By: . ...... By: (Authorized Signature) (Authorized Signature) (Type or Print Name) (Type or Print Name) (Title) (Title) (Date) (Date) CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 1 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM ANNEX 1: PURPOSE The purpose of this Service Annex is to define the services to be delivered by CLARO ENTERPRISE SOLUTIONS for the design, development, and implementation of the Cloud -Based Citizen Engagement Platform — Phases 1 and 2. The Parties agree that Phases 3 and beyond are out of scope for this SOW and will be addressed in future contractual amendments, with Phase 3 planned for 2026. The total approved price for Phases 1 and 2 is USD 127,128.41. The implementation timeframe is 8.5 months, adjusted from the original 11 -month schedule. ANNEX 2: STATEMENT OF WORK The Services to be provided under this Service Annex cover the design, development, testing, deployment, and support of the COP 311 Cloud -Based Citizen Engagement Platform, limited to Phase 1 and Phase 2, as approved by the City of Paris ("COP"). The scope also includes governance, reporting, and a support model with defined SLAs to ensure operational continuity and quality of service. 1.1 Phase 1— 311 Platform Base + Building & Permits Module v1.0 e 311 Base Platform Deployment: Establishment of the citizen engagement base platform (web and mobile) where all modules could be integrated. Building Safety & Permits Module v1.0: Development of workflows for permit requests, inspections, approvals, and notifications. Integrations: Secure connectivity with Microsoft 365 (document management) and Esri ArcGIS (mapping and geolocation). Acceptance Testing: Execution of system, integration, and user acceptance testing (UAT). Training: End-user and administrator training sessions, with bilingual training materials (English only for documentation; platform bilingual). Go -Live: Production deployment of Phase 1. 1.2 Phase 2 — Public Works Module v1.0 0 Module Development: Design and deployment of the Public Works Module v1.0 to manage service requests, maintenance tasks, and reporting. 0 Integration with Platform Base: Seamless integration into the core 311 platform, with geospatial features via ArcG IS. Testing: End-to-end validation, including regression and performance testing. Go -Live: Production deployment of Phase 2. 1.3 Support and SLA Model CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 2 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM 0 Support Availability: - Business Hours Coverage (5x8): Monday to Friday, during office hours, with a dedicated support team. - On -Demand Extended Coverage (247): Outside office hours, incidents are addressed under an on demand escalation model, maintaining the same hourly rate. 0 SLA Commitments: - Severity 1 (critical outage): response within 15 minutes, continuous work until resolution. - Severity 2 (major impact): response within 30 minutes, workaround within 4 hours. - Severity 3-4 (minor issues or requests): next business day acknowledgment, resolution via backlog planning. Channels: Support available via portal, email, and Corporate App Teams Customer Success Management: Assignment of a Customer Success Manager for escalation and relationship management. 1.4 Governance and Reporting Progress Reporting: - Monthly progress reports (due by the 5th business day), including milestone status, budget and schedule variance, risks, and change requests. - Weekly status calls for blockers and risk management. Agile Cadence: Two-week sprints with biweekly sprint reviews and demos. Steering Committee: Monthly (or milestone -driven) sessions with CUSTOMER stakeholders to review deliverables, risks, and key decisions. Transparency: CUSTOMER will be granted read-only access to the project management board (Azure DevOps). CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 3 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM 1.5 Out of Scope 10 Phase 3 (Code Enforcement Module 0.0), which is planned for 2026. Any additional modules, workflows, integrations, or services not explicitly listed in this SOW. Third -party systems, vendors, or regulatory approvals outside of CUSTOMER's control. 1.6 Deliverables 5=0151K92=0=02 Initial deployment of Platform accessible via Phase 1 311 Platform Base (Web & Mobile) the COP citizen engagement platform web and mobile; basic workflows operational, (core features). passes UAT. _........ ......._.. ............ ................ -..........v ..... Workflows for permit .End-to-end wo.... ...... ........ rkflows applications, functional; integrated with Phase 1 Building Safety & Permits Module v1.0 inspections, Microsoft 365 for approvals, and documents; UAT sign -off. notifications. Secure integration with Esd ArcGIS Verified connectivity; data Phase 1 Integrations (ArcGIS & M365) (mapping) and exchange validated during Microsoft 365 testing. (documents). End-user and admin Training sessions Phase 1 Training & Documentation training; technical and user completed; documentation delivered in English; documentation. platform bilingual. Production Successful deployment Phase 1 Go -Live Phase 1 deployment of Phase validated; CUSTOMER 1 components. acceptance received. _ .......... . . ......_ _ ... ..... ..._ .............. _....... Module to manage public works Workflows validated; requests, integration with platform Phase 2 Public Works Module v1.0 maintenance, and base and ArcGIS; passes reporting. UAT. Regression, Test results documented; Phase 2 End -to -End Testing & Validation performance, and end-to-end testing of no critical defects the platform. outstanding. CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 4 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX ,_LOUD BASED CITIZEN ENGAGEMENT PLATFORM, Project Timeline The overall project duration is 8,5 months, divided into Phase 1 (-6 mionths) and Phase 2 (-2.5 months). The delive approach follows an Agile methodology, Wth two-week sprints, biweekly sprint reviews and demos, and continuol stakeholder engagement. Table 2- Project T7m$L/ea Base /Building & CLAROENTERPRISE SOLUTIONS LLC PROPRIETARY AND CONFIDENTIAL Page sof 10 Production Successful deployment Phase 2 Go -Live Phase 2 deployment of Phase validated; CUSTOMER 2 components. acceptance received. Reports on Reports submitted by the milestones, schedule, 5th business day', Both Phases Monthly Progress Reports budget, risks, and CUSTOMER decisions needed. acknowledges receipt. Participation in Minutes and decisions Both Phases Governance & Steering Committee governance and documented; alignment confirmed with steering sessions. CUSTOMER stakeholders. Post -deployment e% upport availability 0 Both Phases Support & SLA Model (5x8 + 247 On -Demand support model with SLA -based confirmed; SLA metrics commitments. tracked and reported. Table I — Deliverables Project Timeline The overall project duration is 8,5 months, divided into Phase 1 (-6 mionths) and Phase 2 (-2.5 months). The delive approach follows an Agile methodology, Wth two-week sprints, biweekly sprint reviews and demos, and continuol stakeholder engagement. Table 2- Project T7m$L/ea Base /Building & CLAROENTERPRISE SOLUTIONS LLC PROPRIETARY AND CONFIDENTIAL Page sof 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM . ............ acro-..1st deliveTy. Web & mobile development Base produrt in Sprint 8 2 _31plus Building & Permits module 1.0 - 2"d delivery Fe—w—lopment of MR cam Vhase 3, ands 14 adficat.k.nn, aid fiawtinxWtest andu mgn- Snint -9 2 0.5 ................ . . ......... off� — — — - — ----- . ... . ............ —ig . . . . ...................... Phzue 6 and 7 Go-Uve - 2nd d4hveay., Building k Feimiks splird 10 2 0.S functionalities in producdon f IstaWjzagan 11 3.11-platform base plus Building & Permits module 1.0 - 3rd"d delivery Intepadcm to Mr�36,55 and E SRI faT Bud cling I Pha-,e 4 and 5 Amidst 11 2 0 �U.5 A . . . . .. ...... Doc%mtew,gion, Training Maw 6 and 7 Go-Uw - 3%ld dehxmW� Building & Permits slysm 1:2 2 Yks Permits module 1.0 - 4m' deliye Samrity hrqAenwntadom lest asid TJAT sign- ofE Phase Sand 6 T#chxncaJ/fwxtiovA dammEngs, issue S.wt IS 2 0.6 -re5,dudon pru Trainim complam Go-Lbe •. 4th &.hvery. Complete produ ct Phase 7 qgidint 14 2 m6.,5base and Building & Permits moda'.1.4 Intl ,), in,graduct`on — Total implem, entationfor 31 I-platform base plus Building 7 & Permits mod le 1.0 POST-PRODUCTION' WARRANTY (HYPER CARE) 4 Table 2 — Project TimeLine (Platform Base / Building & Permits) Table 3 — Project TheLine (Public Works) CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 6 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM 2.1 Software Development Phase I - 311. lata base plus Building Safety 8:. Permits module USD 90,712.89 1. 15% ........... USD 14,806.93 ",-9-3- 1st Delivery - Web & mobile Sprint 8 . ....... -T ............. USD 18 06 development Base product 15% USD 14,806.93 15%USD 14,806.93 . . .... . - ____ . ........ __ . . .......... . . . . .... ........... . . ... 2nd Delivery - Building Safety & print 10 Sprint..® ............. . 20°/®............ 0% USD 19,742.58 Permits functionalities 3rd Delivery - Building Safety & Sprint 12 15% USD 14,806.93 ,Per mits .in.teganon ................... . . . . --- 4th Delivery - Complete product base and Building Safety & Permits Sprint 14 5% USD 4,935.64 module 1.0 Project Phase 2 - Public Works module 1.0 . ...... . ........ - - modi ' i ' le Spii nt 3 U SID 28,415.52 _q�RjRlete AL'? etit eS USD 127,128.41 T q,ev _....0 Table 4 - Software Development (Commercials & Sitting Milestones) 2.2 Infrastructure Cloud hifrasti-ttirture Azure (MR.0 Monthly USD 2,054.00 Recurrent dmnaesl Estimated 1 , Estimated Pricing Disclaimer The pricing for the Azure Infrastructure -as -a -Service (laaS) components included in this Statement of Work is based on estimated consumption and current Microsoft Azure pricing at the time of creation of this Service Annex. Final costs may vary depending on actual usage, changes in Azure pricing, or modifications to the deployed architecture. CES shall not be held responsible for any cost variations resulting from such changes. The CUSTOMER acknowledges that cloud service charges are consumption -based and subject to Microsoft's billing policies, 2, Reference to Microsoft Azure Service Annex The laaS services referenced in this Statement of Work are governed by the terms and conditions outlined in the Microsoft Azure Subscription Service Annex provided by Claro Enterprise Solutions. These terms include licensing, usage restrictions, data handling, and termination clauses. Any services CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 7 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM not explicitly listed in the Annex or this SOW shall be considered out of scope and subject to separate estimation and agreement. Service Levels and Microsoft Terms Service Level Agreements (SLAs) or service objectives for the Azure infrastructure components are limited to those offered by Microsoft as the Cloud provider. These are publicly available at: https�/lwww.microsoft.corn/licensingltermslproduc#offenn _ crosoftAzure/EAEAS The CUSTOMER acknowledges that Microsoft may update availability, product conditions, and terms at its sole discretion. CES shall not be liable for any changes introduced by Microsoft that may impact the services described in this SOW. 2.3 Post Warranty Support Service Maintenance and con inued ini roveinear'is service 5 x 8 (Monday to Friday, , usi ess lieurs) _ (MRC MonthlyRecurrent USD 1,100.00 ii ; s) x 12 Hoar➢yrs. 50 rrrarrrhimim. r,Id!.ti m11l Drcrurs will bo rhar ed at die rate of USD 22. Table 6 — Infrastructure (Post Warranty Support Service) 3. Software Factory Terms and Conditions 0 Terms: 1. CUSTOMER must provide contact information for the business users necessary for the proper assessment of the processes, applications, integrations, and other requirements that CES requires. 2. CUSTOMER will have the appropriate personnel at the necessary time, who will provide all the details of the processes, functionalities, services, etc., necessary for the implementation of the solution. 3. No third -party licenses or subscriptions are included. 4. Management indicators and SLAs must be agreed upon at the start of the service. 5. CUSTOMER must have sufficient permissions on external and internal systems to allow interaction with the solution and the necessary capacity on these systems to support the required number of calls. 6. The service will be provided entirely remotely; therefore, CUSTOMER must provide VPN access and other required services. 7. CUSTOMER must share the required system information. 8. CUSTOMER must resolve any questions or concerns from the team within a maximum of 12 hours. 9. CUSTOMER agrees to provide both the Product Owner and the Technical Owner for the CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 8 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM project. 10. CUSTOMER will conduct testing in the various pre -production and production environments. 11. CUSTOMER must establish contact with the business team and technology users to properly execute the knowledge transfer. 12. CUSTOMER will provide appropriate personnel, when necessary, who will provide all details of the processes, functionalities, services, technicians, etc., necessary for the provision of the service. 13. CUSTOMER will provide the access, permissions, and resources necessary for the execution of the tasks. 14. The information contained herein, both technical and financial, is confidential and proprietary to CES. Any special arrangements or communications with third parties must be mutually agreed upon. 15. Any changes in scope will require a new time and cost estimate and change control must be implemented for subsequent execution. 16. An increase in the annual COLA (Cost of Living Adjustment) must be considered after January 1 of each year for current rates and additional costs previously validated by CUSTOMER. 17. If additional attention is required for the proposed service, it will be negotiated between the Parties for an estimate and submitted through a change request. 18. Any changes to the Scope set forth herein will be negotiated in terms of time and cost between CES and CUSTOMER, in accordance with the change control procedure. 19. The Scope set forth herein is based on CES' understanding of CUSTOMER's needs at the time of creation. 20. CES will implement the Information Security Policies established by CUSTOMER to restrict unauthorized access to information provided for development and testing environments. 21. CUSTOMER will provide additional technological equipment for test execution, when necessary, such as additional peripherals such as barcode scanners, fingerprint scanners, etc. 22. If necessary, CUSTOMER will provide additional IT equipment for functional or automated testing, such as additional IT equipment or mobile devices. 23. Should the planned annual projection increase, CUSTOMER will notify the CUSTOMER in advance, as 15 business days' notice is required for the formation of a development cell. 24. Detailed backlog planning is required for each sprint. 25. This Service Annex is valid for 90 days from the date of receipt by CUSTOMER. If not signed within that 90 day period, the terms and conditions set forth herein are subject to change.. Out of Scope: The following items are out of Scope: 1. Administration, acquisition, installation, and configuration of network devices such as routers, load balancers, firewalls, antennas, cables, etc., not included in the scope of this offer. 2. Administration, installation, and configuration of data, electrical, or any other type of networks, not included in the scope of this offer. CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 9 of 10 CLARO ENTERPRISE SOLUTIONS CUSTOM SERVICE ANNEX CLOUD BASED CITIZEN ENGAGEMENT PLATFORM 3. Administration, acquisition, installation, and configuration of servers/computer equipment and/or peripherals, not included in the scope of this offer. 4. Administration, acquisition, and configuration of any type of hosting and domain necessary for the execution or implementation of the service, if applicable, not included in the scope of this offer. 5. Acquisition of software/hardware licenses necessary for the execution, publication, implementation, or updates of the service, not included in the scope of this offer. 6. Administration, installation, management, and/or configuration of the versioning tool and/or proprietary source code, not included in the scope of this offer. 7. CES will not receive Backlogs from the outgoing provider or the department responsible for the service, if applicable. 8. CES will not be responsible for development delays resulting from a lack of definition or pending issues that correspond to CUSTOMER. 9. Liability for security incidents arising from attacks on the infrastructure or technical and/or technological components. 10. Execution of proofs of concept related to infrastructure, architecture, integration, software, among other aspects, without the CUSTOMER's authorization. 11. Definition and implementation of the SOA governance structure (organization and tools) for the service, which is not included in the scope of this offer. 12. Provision of storage devices, which is not included in the scope of this offer. 13. Logical and hardware provisioning for the configuration of test and production environments or any other environment necessary for the execution of this service outside of the development environment, which will be the responsibility of CES. 14. Preparation and preloading of test data required for quality control phases throughout the project lifecycle. 15. Security systems and information security management are not included in the Scope. 16. Any activity carried out in locations other than those agreed upon at the start of the project must be agreed upon between the Parties prior to execution or modified via a Change Order, which may impact project pricing and timelines. 17. Contribution of resources. The above list covers the main elements of the conditions, but, in general, any activities not related to the Scope are not included in this Scope. If the use of any of these topics or functionalities is required, CES will consider it a new requirement and its impact on scope, time, and cost will be evaluated. CLARO ENTERPRISE SOLUTIONS LLC - PROPRIETARY AND CONFIDENTIAL Page 10 of 10