08/26/2025 MinutesMINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
August 26, 2025
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR BOARD
MEETING at 4:00 P.M. on Tuesday, August 26, 2025, at the Housing Authority of the City of Paris, Texas,
6507 1h SW — Office, Conference Room, Paris, Texas 75460.
Present: Board Members: Jenny Wilson, Chairman
Steve Smith, Vice -Chairman
Allan Hubbard, Commissioner
Stacy Ladell, Commissioner
Bill Harmon, Resident Commissioner
City Representatives: None
Housing Authority Employees: Stacia Waters, Executive Director/Secretary
Pam Adams, Financial Director
Other: None
Absent: None
Call Meeting to Order: Jenny Wilson, Chairman of the Board of Commissioners, called the meeting
to order at 4:00 p.m.
2. Seat New Board Commissioner: Mr. Allan Hubbard was welcomed to the board; he will fulfill the
term vacated due to Mr. Nelms resigning because he took conflicting position.
3. Establish Quorum: Chairman Wilson dispensed with the roll call and stated the sign -in sheet
(Attachment #1) would be maintained as the official record of attendance for the meeting. The sign -
in sheet reflects that the above Board of Commissioners and community members were in attendance
and that a quorum was present to conduct business.
4. Citizens' Forum: No one present or requested to speak.
5. Approve Minutes from the meeting of July 15, 2025. A Motion to approve this item was made by
Vice Chairman Smith and seconded by Commissioner Ladell. Motion carried, 5 ayes — 0 nays.
6. The ED presented a list of Uncleared Checks to be written off for both Low -Rent and the Voucher
accounts. Commissioner Hubbard made a motion to Write -Off all checks written prior to the 2025
calendar year for both Low -Rent and Voucher accounts, and it was seconded by Vice Chairman
Smith. Motion carried, 5 ayes — 0 nays
7. The ED presented the Formal Grievance Hearing Conclusion to the Board for review. Since the
decision made by the Hearing Panel is not in violation of HUD regulations and our Annual
Contributions Contract, there was no action required.
8. The ED updated the Board regarding an appeal that was filed by a tenant. The hearing was
rescheduled due to conflict and should be heard next week. There was no action required.
9. The ED updated the Board regarding the Harris Fair Housing Complaint. The inspector indicated
that he did not find anything in favor of the previous tenant but advised that his findings would be
submitted to his supervisors to hand down the verdict. There was no action required.
10. The ED presented the SEMAP Submission. Commissioner Hubbard made a motion to approve the
submission, and it was seconded by Vice Chairman Smith. Motion carried, 5 ayes — 0 nays
11. The ED presented a plan to update the infrastructure at Deere -Fox Crossing (GWH) which involves
replacing all water lines and installing new cut-off valves for each unit that funding will allow. The
architect has already begun drafting the plans and what is needed to go out for Sealed Bids. After
discussion, the board asked the ED to send a letter to tenants advising them that there would be
work going on around their units, in the near future and to let the office know if they have any issues.
Commissioner Hubbard made a motion to approve up to $350,000.00 for the project; and it was
seconded by Vice Chairman Smith. Motion caried, 5 ayes — 0 nays
12. Executive Directors Report: ED presented Directors Report to the Board of Commissioners
A. Occupancy Report: Demographic Reports were presented to the Board of Commissioners, broken
down by each site.
B. Financial Report: Financial information was presented for June and July
C. Capital Funds Report:
2024 ESG for $249,969.00; Initial, 1St, and 2nd Draws on Fencing has been paid; remaining 10%
upon completion of the project.
D. General Updates
a. Fairview Park — BTW Fencing project
b. Audit RFPs — Lori Ann Cannon (Default: No other RFPs received)
c. Lincoln Trustee Amendment Motion: Vice Chairman Smith; second by Commissioner
Ladell
d. Staffing & Training
RESOLUTIONS:
08-26-25-1 Write -Off Uncleared Checks
08-26-25-2 SEMAP Submission
08-26-25-3 Infrastructure Update
08-26-25-4 Lori Ann Cannon RFP
08-26-25-5 Lincoln Trustee Amendment
There being no further business to discuss a Motion was made by Commissioner Ladell and was seconded
by Vice Chairman Smith. Motion carried, 5 ayes — 0 nays. Chairman Wilson adjourned the meeting at 5:05
p.m.
NOTE: Certification of Secretary Attached