02/10/2026 MinutesMINUTES OF
THE HOUSING AUTHORITY OF THE CITY OF PARIS, TEXAS
BOARD OF COMMISSIONERS MEETING
February 10, 2026
The Housing Authority of the City of Paris, Texas Board of Commissioners met for a REGULAR BOARD
MEETING at 4:00 P.M. on Tuesday, February 10, 2026, at the Housing Authority of the City of Paris, Texas,
6507 1h SW — Office, Conference Room, Paris, Texas 75460.
Present: Board Members:
City Representatives: None
Housing Authority Employees
Other:
Absent:
Jenny Wilson, Chairman
Steve Smith, Vice -Chairman
Allan Hubbard, Commissioner
Stacy Ladell, Commissioner
Stacia Waters, Executive Director/Secretary
Pam Adams, Financial Director
None
Bill Harmon, Resident Commissioner
Call Meeting to Order: Jenny Wilson, Chairman of the Board of Commissioners, called the meeting
to order at 4:00 p.m.
2. Establish Quorum: Chairman Wilson dispensed with the roll call and stated the sign -in sheet
(Attachment #1) would be maintained as the official record of attendance for the meeting. The sign -
in sheet reflects that the above Board of Commissioners and community members were in attendance
and that a quorum was present to conduct business.
3. Citizens' Forum: No one present or requested to speak.
4. Approve Minutes from the meeting of November 18, 2025. A Motion to approve this item was made
by Commissioner Hubbard and seconded by Vice Chairman Smith. Motion carried, 4 ayes — 0 nays.
5. The ED presented Update By -Laws which removed the section outlining the "order of business".
This update was necessary to remove "New Business", since no topic may be introduced that is not
on the posted agenda. Vice Chairman Smith made a motion to accept the amended By -Laws, and it
was seconded by Commissioner Hubbard. Motion carried, 4 ayes — 0 nays
6. The ED presented the Bids to survey the Deere -Fox Crossing site: Sanderson Surveying, Cypress
Surveying, and Northcutt. No formal bid was received from Cypress other than a price, which was
half the other bids, but did not have documentation to back it up. Therefore, the apparent lowest
bidder is Northcutt in the amount of $22,000.00. The ED is tasked with checking all HUD
requirements and awarding the contract to Northcutt, if no adverse information is revealed.
Commissioner Hubbard made the motion; second was made by Vice Chairman Smith. Motion
carried, 4 ayes — 0 nays
7. The ED presented the sealed Lawn Card Bids to Chairman Wilson to open and read aloud. All Star
bid $69,125; Cody's Lawn & Tree bid $102,125; and Moe Yards bid $162,000. Commissioner
Hubbard made a motion to accept the lowest bid, provided all HUD requirements are met; second
was made by Commissioner Ladell. Motion carried, 3 ayes — 0 nays (Commissioner Smith had to
leave early; Quorum still present.)
8. The ED requested Board approval to research purchasing 2 HCV program vehicles for staff. HCV is
currently using PHA vehicle and reimbursing the PHA. Board discussed several vehicles that should
be considered and directed the ED to gather bids to be presented next month at the Board Meeting.
9. The ED presented a list of Unusable Maintenance Inventory/Assets for consideration to be disposed
of. Vehicles will be disposed of via sealed bids; inoperable items will be trashed; inventory items will
be offered to other PHAs before being disposed of via other means. Commissioner Hubbard made
a motion to dispose of items in accordance with PHA Policy; second was made by Commissioner
Ladell. Motion carried, 3 ayes — 0 nays
10. The ED presented the Personnel Policy for approval. After discussion Commissioner Hubbard
made the motion to approve the Policy with the change: "Professional conduct and behavior at all
times"; second was made by Commissioner Ladell. Motion Carried 3 ayes — 0 nays
11. The ED asked the Board for clarification regarding the management contract in relation to provisions
stated therein; Question: "Do provisions go into effect automatically or is additional Board approval
required?" Board stated the provision are automatic and no other Board approval is needed; all
provisions are retroactive.
Executive Directors Report: ED presented Directors Report to the Board of Commissioners
A. Occupancy Report: Demographic Reports were presented to the Board of Commissioners.
B. Financial Report: Financial information was presented for October; Bank Statements were presented
for November, December and January. The delay is due to Medical Leave of Absence by Financial
Director.
C. Capital Funds Report: 2025 funds are slated for 1406 accounts. ED has begun working on 2026
funds, as well as looking into additional Emergency Grants for infrastructure needs.
D. General Updates:
a. GWH-DFC Water/Sewer Line Project
RESOLUTIONS:
2-10-2026-1 By Laws
2-10-2026-2 Property Survey
2-10-2026-3 Lawn Care Contract
2-10-2026-4 Disposition of Unusable Maintenance Inventory
2-10-2026-5 Personnel Policy
There being no further business to discuss a Motion was made by Commissioner Hubbard to adjourn and
was seconded by Commissioner Ladell. Motion carried,3 ayes — 0 nays. Chairman Wilson adjourned the
meeting at 4:59p.m.
NOTE: Certification of Secretary Attached