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1994-042-RES WHEREAS, the Office of the Governor of the State of Texas Criminal Justice Division, is offering grant RESOLUTION NO. 94-042 WHEREAS, the Office of the Governor of the State of Texas, through its Criminal Justice Division, is offering grant assistance in the amount of $26,547 for the purpose of funding a full time police officer as a coordinator for the Police Athletic League; and, WHEREAS, the Police Athletic League is a juvenile crime prevention program aimed at reducing juvenile crime, illegal drug use and criminal gang activity; and, WHEREAS, the City Council of the City of Paris deems it to be in the best interest of the citizens of Paris to seek such assistance for said project; and, WHEREAS the City Council of the City of Paris is desirous of processing a grant application for the Police Athletic League in the amount of $26,547, at a total cost of $35,399, with $26,547.00 to be provided by grant and $8,852.00 to be provided by the City of Paris in the form of local matching funds and in kind services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS: 1. That an application be made to the Office of the Governor of the State of Texas, Criminal Justice Division for a grant to provide funding of a full time police officer as coordinator for the Police Athletic League in the amount of $26,547.00 with the City of Paris providing $8,852.00 in kind services and funds. 2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby appointed as the Authorized Official of said project and the execution of the application for said grant in the form attached hereto as Exhibit A on the 14th day of March, 1994, is hereby ratified. 3. That Karl Louis, be, and he is hereby appointed as Project Director and is hereby authorized to execute and deliver on behalf of the City of Paris all reports, communications, assurances and documents necessary for the completion of said project. 4. That W. E. Anderson, Director of Finance, be, and he is hereby authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of funding a full time police officer as a coordinator for the Police Athletic League. PASSED AND ADOPTED this 5th day of May, 1994. ~ Gorge Fisher, Mayor ATTEST: . APPuc~nON FOR ~TATE OR f"EDEAAL ASSISTANCE OrneE "HE GOVERNOR, CRIULNAL JUSTIce Dlvl~ 3. a. Dill. Submt:\&d Harch 14 1994 4. a. Dill ~.e.tved by SlaJQ..'CO(; b. :."plan I idenllll"r b. SIll. ,4pp1lc.alK>tlI~nl1flcr 5. Awlic.&nllnlM:ll~ L ~ Nam.: ! c.. Or pIlItz.l ion aJ Un h Paris Police Department Ci b. AOcn1S (~1Yf Gt"M! O! iJ. 0 Sox. U:'f. ~1Irr.y. ,1.t.. uld:f' code) P. O. Box 9037 Paris, TX 75461-9037 6. $111' Pay.. I~ir.::alion Nur,';~' ! d. Name &nd lel&pnono num~r ollhll P'lfWl10 be conlllCled on mall o:'S InvoMng 1M ~~Iie.r.ion (~I~...1 code). Karl Louis, Chief of.Po1ice (903) 784-6688 I" i)'?f c: Appii:-a.,t {&fl:S: t"l, a;>p~,;':' ~:6! /.": tJor) @] A. Salt "i. In~~p'/I~'~,: S:!\.'I:>: Oid:: ;. C:lunl1 SIAl. c"nll'Ol:QC In~l.'l.ilton c: ~I~N! l.6n\lr,~ C. 1JU.'\tO;lll J. ~nva" Univtn::y ~. iewnailip ~ :-.dJ..... ';'tiW t. ~Ia,..!a.. 'l'leIY'lOJr.1 F. ~1"'~Jn~t 1.1,. Nonploln()rpl~ll~n 0.. S~.t:aJ D:.!Tl:'l N. C:l.r (.pIlCI!y):.. "_'. .. 8. iype 01 ~bl\::i: J New ~ ::.on:J~uA:on J ~8VI~lon I r. RavisIC>l'l. chfoCK &::r--:~&:e tlcx;~). ;J Inc:t&Se AlIo'1TO :l OIh&r (LY&cifYl Ll DE<r...u AWL'd a In::rtue l>Jralon U DecrN.sf O~c~, G. N&r.\. 01 GrMID! ~I'\C)': Otft:::e of lhe Governor. Crimil'lll J~ti:5 D~on P. O. B0112428 A:J~i:'i. '!'eus 7o;~1 '0. Ca:a!og 01 Fe.otrrJ :.or.'l~li, ,I"ss:Slan~ Nu.-ntler Oleci< One (1~~:&1 ~.i,'\ci:i~ ~~:JI::e$ orJy): ;) ~6.~:.-JI1".r;'e J..~;e6 ;. ~.ib~i:-':i ?Ii\'in:iorl J..:. J '6.S7S-Vicl~ cl Crim. J.:. a 1!.S7Q- iew N&':::t.i=- Co~ ~/':lOr;.'ll :l '6.~ Hi h l'l~~~~.V Ci'v:: 7ralfdr;irl Prooram ,2. Tale 01 Proj~::: , 1. Are.as of ProJ€oCI A.::iv~ie5 (Cities, Countie3. $isllS, st:.) City of Paris Lamar County Paris, Texas 75460 Police Ath1e~ic League 13, ~~d Prcj+G: ___..__ S1a~ Dale: i Ending Dlle 11-1-94 I 10-31-95 H. ~~~1J\l klwI (421 tundl cn~ e. Chtd\ on8 priomy 0110/: - U C.J. ;>larInin; -Ul.awErl~T;IrlIr\P -I' 0: \f~1 Crime ~ OruP' )0 Gan;. 0 V~rnl b. Ch~ One: Xl JUVlln~. o NontJVtnlle 15. Reqmleod FU~:!III~: , 6. II S??IltI1lon $l.Ibj&c:: 10 revigw bof cale .HC,^~' Drtitr , 2:i72 ;lroces!? Submit to Ark-Tex . 1. Fede.'~ Clrard I s .00 F~ (CJDl i 26 547 ..._.........,.........................J__.__..___...... i b. SIll. Oranl i S FuJ'ldt (CJD) I ---..---.--..-.-r.-..................................-......----............ c. Cesh Malc:n I $ 8 85 2 .00 I ' --------- I d.1n.lOnd I s I (VOCA Only) ! ..........--................... . ................ ,. ......... ................ ......................... ---...................r..................................--.....-...-........-..... I I I I I o YES, Ihla appJie&1lon wu made avalla,!)le to the iuas He-.tlew and Com~rt System (TAACS)l:>r rWlni on .00 (Oale) :3 NO. 0 Pr~ram Is no! c::lYef'8tl by E. O. , ~2 :J Pro~ram l\a.s 1'\0( bun ~tCt.c by =lle lor review 35,399 .00 17. la the appanl Cltlnqu.nI on any 1.:>>ral ~bt? => YES II or..' .!'\ad! an .xpla.tWlon :) NO .. TOT AI. .00 11. To Iht bN\ 01"'1 knowltept and btlItl. aD data in \111 appllC&\lon II \N' and c:orttoet. 1ht documenl has been duly al.llhor.:td by mt govtlming body of the appMcanl L"ICllht &:lPlica.nl wi" CIOtI'Iply....h IlIt ~ IlUlIt"Ic:t"!It ,""tanCl " IWlrOtd. t I -'- L T yp.O Nam. of ~horl1td OlflCl6l b. T IlIt : to j Mphon. Numbtt Michael E. Malone City Hanager ! (903)785-7511 - ---.................-.......--.----.-..-..--.-. ....-.----.-..---;.... .-..- d. Slpturt ollulhoti: ~ Ollleal i', 011. SiQ""" i 3-14-94 , FXHIBIT A . F"JECT APPROVAL INFORMATlf CJU-3 11fID-L Does this assistance request require' state. local, regional, or other priority rating? 1J Yes ~ No Name of Governing Body Priority Rating il~m 2... Does this assistance request require state, or local advisory, educational, or health clearance? a Yes 0 No Name of Agency or Boaro (Anach Documentation) llmn.l Does this assistance request require TRACS review? . J'. Yas 0 No (Attach Comments) Item 4, Does this assistance request require state, local, regional, or other planning approval? ~ Yes U' No Name of Approving Agency Date l1atn.i Is th~ proposed project covered by an approved comprehensive plan? ~ Yes Q No Check One: U State o Local o Regional Location of Plan ~ Will the assistance requested serve a federal installation? ~ Yas 0 No Nama of Federal Installation -...- .-.-.....--. .-. -- Federal POp'Jlation Benefiting from Project item 7~ Will the ,assistance required be on federal land or installation? o Yes Xl No Name of Federal Installation Location of Federal Land Percent of Project 11e.m.a Will the assistance requested have an impact or effect on the environment? o Yes l] No See instructions for additional information tc ~e provided. l1am.i Will the assistance requested cause the displace- ment of individuals, families, businesses or farms? U Yes ~ No Number of: Individuals Families Businesses Farms .. -.-- -- l1am..1.O.. . Is there other related assistance on this project previous, pending, or anticipated? Ii Yas 0 No See instructions for additional information to be provided. l1m.1t Is the project in a designated flood hazard area? U Yes ~ No See instructions for additional information to be provided. C'U-4 BUDGET INFORMATION Section A-Budget Summary L S 1 c n h Budget Categories . . d u I . (' ) CJD/Federal Funds (2) (3) (4) Cash Match In-Kind Match Total 2. A. Personnel (Fringe Benefits) 6,531.00 2,179.00 8,710.00 1. A. Personnel (Salaries) $ $ 20,016.00 6,673.00 ;. G. Indirect Costs ~'/i'.lrp ';-/.I/';.-/,,:"}/. "/"/.- .. /' '~l ~~~"A: '1/?.,-.,;; f" '1//~, ..~A ~'~;!{:(f t~:/f,:~~' {;f.;';<~_,f~',~.'~ .11.:1'fit,~:!/"N'I),fl;:';'( ,:'._..~).~_~, ' f:}',.:' ,r~~ I"".(~. ~''',~' f ~/~., ~~ ; .1 .i~:.,)'~';.;' ~;';';I..:(}~..;.': ,'/" /.' ~ 3. B. Contractual ( C. Travel s. o. Equipment 6. E. Reserved for Future Usa 7. F. Supplies & Direct OperatIng Expenses 8. Total Direct Charges (Sum oj ,.7) 10. Totals (5 \tTI 0: &-9) $ $ 26,547.00 ,1. Program Income Section B-CS8h Match Ent.r ..paratt1v Noh .ource of matching tunds and the smoums. TOlal mus1aore8 wlth line 10, Column 2 sbovflsnd IIne'S c. on oec& CJJ,', Source Amount I Source I Amount Proiram Income I I (anlt)' 11.1 be ~'11d) I City of Paris $8,852.00 il I. I , CJU':' Office of the Governor I Criminal Justice Division - ~ . SCHEDULE A ~ 1 O' ct S I . Ire a anes (' ) (2) (3} %01 CJD/Federal Title or Position' . T1me2 Funds Cash Match iOT AL~ (A) P. A. L. Coordinator 1100 $20 016.00 IS 6 673.00 S 26.689 00 (B) I I (C) (0) I '{E) I (F) (G) (H) I (Q (J) (K) .- (L) I Overtime , . . TOTAL Direct Salaries $20,016.00 $ 6.673.00 $ 26,689.00 2. Fringe Benefits FICA Retirement Insurance Other (explain) Workers Com . %or $ Rate 7.657c $ 1 548.00 @8 167c 1 651.00 $ 517.00 551. 00 $ 2 065.00 2 202.00 @ TOTAL Fringe Benefits $ 6,531.00 S 2,179.00 $ 8,710.00 TOTAL PERSONNEL BUDGET $ 26,547.00 $ 8,852.00 $ 35,399.00 l. Include only one posttlon ptr lint. Attteh a de,eMptlon of the dutlw or r..ponalblll1ln of wch positIon. l Express as a percent ot lotal time. ("0 hour. per week) ~. Should reflect employee's gross ulary anrlbutabl.1o the project ~JU'b Office of the Governor Criminal Justice Division -= ~ , T~ SCHEDULE B (' ) (2) , (3) , CJD/Federal DescriptIon of Service Funds Cash Match TOTAL (A) N/A $ $ $ (B) I (C) I I - (0) I (E) I (F) ,0' I (G) I (H) I (Q TOT Al PROFESSIONAL AND $ 0 $ 0 $ 0 CONTRACTUAL SERVICES REQUIRED N'ARRATIVE: Briefly describe any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, evaluators, etc.) should be described by type of service, number of hcurs, rate per hour, and travel costs, if any. amee OT me Governor Criminal Justice Division liJ u- I ~ - - ,... SCHEDULE C IB&E. 1. Local Travel (1 ) (2) (3), Miles Traveled CJD/Federal Title or Position Annuallyl $Rate Funds Cash Match TOTAL : (A) N/A $ $ S (8) I (C) I (0) (E) (F) I (G) .' (H) LOCAL TRAVEL TOTAL $ 0 $ 0 $ 0 2. In-State Travel (Specify clearly and use continuation pages if necessary) CJD/Federal Purpose Destination Funds Cash Match TOTAL $ $ $ IN..sTATE TRAVEL TOTAL $ $ $ 3. Out-at-State Travel (Specify clearly and use continuation pages if necessary) CJDIFederal PurDose Destination ... _.1_ Cash -. . . TOTAL rUl IU:J $ $ $ OUT -oF..ST A TE TOTAL $ $ $ . I $ I ITOTAL TRAVEL BUDGET I$ I $ Office of the Governor Criminal Justice Division t;11').~ L ,:r 1" -- SCHEDULE C (Continued) REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (Le. mileage rates and per diem rates). Specify purposes for each item of travel. Break out costs 01 each in-state and each out-af-stats trip to separately show the specific costs of transportation and of per diem. . . . . .' There will be no. travel expense by the P .A.L. Coordinator. l NOTE: "personal~ owned vehicles are to be used. transportation costs should be shown on Schedule C; ~ agency or loa sed vehicles are to be used. the vehicle operation/maintenance costs shoukJ be shown on Schedule F. .Supplies and Direct Operating Expenses: Tuition for training oourses should be listed as supplies in Schedule F. vJLJ'~ Ottlce of the Governor CrIminal Justice Division -- = ..... - SCHEDULE D (1 ) (2) (3) 0 CJO'/Federal Equipment Name or DescrIption and Quantity Funds Cash Match TOTAL Do Not List Brand Names " (A) S $ 1$ (5) I (C) I (0) ,(E) I I I f (F) I ! I I (G) .' I (H) (I) (J) (K) I .~ (L) I (M) (N) (0) (P) (Q) I TOTAL EQUIPMENT PURCHASES $ 0 $ 0 $ 0 REQUIRED NARRATIVE: Describe the basis for arriving at the cos1 o1sach line item. _. .L SCHEDULE E Schedule E 18 currently applicable to regional Juvenile detention facilities only. Contact CJD for detail. r~8rdlng theae constructIon projects. vJU' I V Office of the Governor Criminal Justice Division . ..."'-_..... -: ~ P' SCHEDULE F (1) (2) (3) Directly Charged Supplies and CJD/Federal I I , Other OperatIng Expenses Funds Cash Match TOTAL I i I Is I I S I I (A) N/A S I I - I I I .!B} I tIC) I \ I ! - ,(0) I(E} I I (F) (G) (H) I I TOT AL SUPPLIES AND DIRECT $ S $ . . 0 0 0 OPERATING EXPENSES REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. \,;JU.' , Office of the Governor Criminal Justice Division I" T........ SCHEDULE G -" lliD1~ , (' ) I (2) (3) Indirect Costs CJD!Federal Cash Match TOTAL (A) Indirect Costs Pee Approved Cost Allocation Plan $ N/A $ I $ 0 (B) Indirect Cos1S Per CJD Computation Table $ N/A $ 0 REQUIRED NARRA nVE: If Method (A) is used, specify the rate and attach a copy of the document by which the current cost aHoca1ion plan was approved. NOTE: Indlr.ct COlli art authorlz.d In an amount not to .xc..ci thl computation table In the CJO Flnlnclallnd Administrative Requlr.m.nt. MCtlon of the grant applleltlon kit, or II luthorlzed per the applicant'. co.t allocation plan. CJD.15 , DESIGNATION OF GRANT OFFICIALS CJD rules require that three persons be designated to the positions of Authorized Official, Project Director, and Ananclal Officer for the purposes of administering a grant. The Project Director and the Financial Officer may not be the same person but, under extenuating circumstances, one person may otherwise flIl two positions. In accordance with the criteria and definition of responslb'lItles set forth in the Flnanclal and Administrative Requirements section of the CJ~ Grant Application and Administration Guidelines governing 'submlsslon of this application, the following desIgnations are made: APPLICANT: City of Paris Police Department PROJECT TlilE: POtICE ATHLETIC LEAGUE @ Ms. Karl Louis Project Director (Type or Print) ~Ms. W. E. A1)der!=;on Financial Officer (Type or Print) Chief. Police Department Title and Agen..."1 811 Bonham Street Business Address (Street or P. O. Box) Dirp-rtor of Fin~n~p Tttle and Agency I p () 'Rox Q017 Buslness Address (Street 0( P. O. Sox) Paris City 903/784-6688 . Telephone Number Texas Zip 75460 Paris Tp-x~~ City Zip 903/785-7511 i e1ephone Number 7S4nl-9017 @ Ms. Hicl1aal E. }1a1onc Authorized OffICial (Type or Print) City Manager Tide and Agency . P. O. Box Q017 Business Address (Street 0( P. O. Box) Paris Chy 903/785-7511 Telephone Number "7546l=W7 2jp -, CERTIFICA nON I certify that the programs proposed in this application meet all the requirements of the Texas Narcotics Control Program, that all the information. presented is correct, and that the applicant will comply with the provisions of the Texas Narcotics Control Program and all other federal and state laws, regulations, and guidelines. By appropriate language incorporated in each grant, subgrant, or other document under which funds are to be disbursed, the undersigned shall assure that the applicable conditions above apply to all recipients of assistance. Authorized Official 3 11~ 94 Date City of Paris Grantee DB-94-B04-07432 Grant # 60 EQUAL EMPLOYMENT OPPORTIJNIIT PROGRA1\1 CERTmCATION I, Michael E. Halone , certify that This agency employs fewer than 50 people; therefore, the required to file an equal opportunity program in accordance with 28 CFR 42.30 1 ~., Subpart E. is not (Criminal Justice A2ency) or This agency employs 50 or more people and bas received or applied to the Criminal Justice Division, Office of the Governor for total funds in excess of S25,000; therefore, the City of J:ari ~ bas fonnulated (Criminal Justice Agency) an equal employment opportunity program in accordance with 28 CFR 42.30 1 ~., Subpart E and that it is on file in the office of W. E. Anderson City Hall (name) 135 1st Street S.E. . (address) Paris, TX 75460 for review or audit by an official oCthe Criminal Justice Division, Office oCthe Governor as required by relevant laws and regulations. Director of Fin~nrp/Personne1 . (title) PROJECf TITLE: POLICE ATHLETIC LEAGUE Authorized Official (sipature) Project Director (si~ature) .J!.1!i.Jj Date J! JJj ..E.!J Date City of Paris Grantee DB-94-B04-07432 Grant # 61 SINGLE AUDIT ACT CERTIFIED ASSURANCE The grantee hereby assures compliance by itself and its applicable subrecipients (contractors) with the Single Audit Act of 1984, PL98-502 (ACT) and, panicularly, with the requirements of OMB Circular A- 128 (copy enclosed) as follows (check one): 1. Grant funds of SI00,OOO or over - An annual audit by an independent auditor made in accordance with the requirements of OMB Circular A-128. 2. x Grant funds of S25,OOO to Sloo,OOO - An annual audit made in accordance with OMB Circular A-128 or in accordance with federal laws and regulations governing the program. 3. Grant funds of less than S25,000 - Exempt from the Act but governed by audit requirements prescribed by state or local law or regulation. Authorized Official (signature) Financial Officer (signature) 3/14/94 --- Date 3 /141 94 --- Date City of Paris Grantee Organization DB-94-B04-07432 Grant Number If items 1 or 2 above are checked, the grantee should, within 60 days following the date of the grant award, furnish the following information: 1. The identity of the organization conducting the audit. 2. Approximate time audit will be conducted. 3. Audit coverage to be provided. 62 I I I. U.S. DEPARTMENT OF JUSTICE OFflCE OF JUSTICE PROGRAMS OFflCE OF THE COMPTROLLER Certification Regarding Debannent, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub- Recipient) This certification is required by the regulltions implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Seetion 67.510, Participants' re!pOllJibilities. The regulations were published as Part vn of the May 26, 1988 Federal Rtgintr (pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are pre.scntly debamd, IUSpCnded, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this trwaetion by any Federal department or agency. (2) Where the prospective lower tier participant is ule to certify to any of the stl.t.ements in this certification, such prospective participant shall attach an explanation to this proposal. Name and Title of Authorized Representative Michael E. Malone City l1anager Signature Date 3-14-94 Name of Organiution City of Paris, Paris, Texas Address of OrganilJ.tion 135 First Street S.E. Paris, Texas 75460 (e) notifying the agency within ten days after receiving notice under subparagraph (d)(2)from an employ or otherwise receiving actual notice of such conviction; (t) taking one of the following actions with respect to any employee who is so convicted; (1) taking appropriate personnel action against such an employee, up to and including termination; or (2) requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcemen~ or other appropriate agency; (g) making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (0. II. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant. Place of PerformaDC(: Police Athletic League Building (Organiution) 138 Lamar Avenue Street address Michael E. Malone Name of Person Paris City Lamar County Texas State 75460 - Zip Code City Manager Title Signature .1-'11:.1 jj Dlte City of Paris Organiution 65 CERTIFICATION REGARDING LOBBYl~G Prior to the release of federal funds by the Criminal Iustice Division (CID), the Authorized Official for grantees which receive S 100,000 or more must complete and return the attached Certification Regarding Lobb~ing, including the CID grant number to which the certification applies. (Note: The grant number is set fonh on the Statement of Grant Award.) ! CERTIFICATION REGARDING LOBBYING Each person shall file the most current edition of this certification and disclosure form, if applicable, \IIith each submission that initiates agency consideration of such person for an award of a federal contract, grant, or cooperative agreement ofSlOO,OOO or more; or federal loan ofS150,OOO or more. This certification is a material representation of fact upon which reliance \I!'aS placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1592, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than S10,000 and not more than SI00,ooO for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) no federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection \IIith the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) if any non-federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall check here _ and complete and submit Standard Form # _ "Disclosure Fonn to Report Lobbying", in accordance with its instructions; (3) the undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers and that all sub-recipients shall certify accordingly. 3-14-94 Date Signature of Authorized Official DB-94-B04-07432 . Grant Number City of Paris Grantee 66