1998-054-RES WHEREAS, ARK-TEX COUNCIL OF GOVERNMENTS, IN COOPERATION OF TEXAS NATURAL
RESOLUTION NO. 98-054
WHEREAS, the Ark- Tex Council of Governments, in cooperation with the Texas Natural
Resource Conservation Commission, provides funding for Municipal Solid Waste Grants; al)d,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application for "Municipal Solid Waste Grant Funding for Fiscal Year 1998," in the amount of
$23,500.00, with $104,083.68 to be provided by the City of Paris in the form of in-kind services;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Ark-Tex Council of Governments, in
cooperation with the Texas Natural Resource Conservation Commission, for the "Municipal Solid
Waste Grant Funding for Fiscal Year 1998," in the amount of $23,500.00, with the City of Paris
providing $104,083.68 in the form of in-kind services.
2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby,
appointed as the Authorized Official of said project and is authorized and directed to execute, on
behalf of the City of Paris, the application for grant in the form attached hereto as Exhibit A.
3. That B. A. Huddleston, Director of Public Works, be, and he is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
4. That W. E. Anderson, Director of Finance, be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds for
purposes of the Source Reduction and Recycling Project.
PASSED AND ADOPTED this 13th day of April, 1998.
ATTEST:
Ivlattie Cunningham, City Clerk
T. K. Haynes, City Attorney
The ATCOG
In Cooperation with the Texas Natural Resource Consen'ation Commission
Announces Availability of Municipal Solid Waste
Grant Funding for Fiscal Year 1998
+ Grant Application Form + ,.,
GENERAL INFORMATION
Name of Applicant:
Total amount of grant funding requested: $ 23,500.00
City of Paris
Project Category:
X 1. Source Reduction and Recycling
2. Local Enforcement
3. Citizens' Collection Stations and "Small" Registered Transfer Stations
4. Educational and Training Projects
5. Household Hazardous Waste Management
6. River and Lake Clean-ups and Texas Country Clean-ups
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FOR USE BY A TCOG
Date application was received:
Does the application meet all of the required screening criteria:
Yes No
Is the application administratively complete:
Yes No
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EXHIBIT A
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CERTIFICATION
"! certify, as an authorized representative of the applicant, that the information contained in
this grant application is, to be the best ofmy knowledge and understanding, true and accurate. "
Signature
Michael E. Malone
Typed Name
City Manager
Title
March 27, 1998
Date
Please provide your mailing address and telephone number
in the space below:
City of Pari s
P. O. Box 9037
Paris, Texas 75461-9037
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(903) 785-7511
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LIST OF OTHER ENTITIES WIDCH PROVIDE
A SIMILAR OR RELATED SERVICE
According to state law, a project or service funded under this program must promote
cooperation between public and private entities, and may not be otherwise readily available or
create a competitive advantage over a private industry that provides recycling or solid waste
services. IT the proposed project provides a service, applicants should contact known providers
of similar or related services in the geographic area that would be affected by the proposed
project, and should coordinate with those service providers early in the process to ensure that the
above provisions would not be violated by the project.
If the proposed project provides a service, in the space below, list all entities - private and
public -- in the affected geographic area known to provide a similar or related service (provide
the name, address, and telephone number of the entity). Please attach additional pages if needed.
We are unaware of any entity providing the windrow turner services to our city.
The tractor is needed to pull the windrow turner.
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PROJECT SUMMARY
Complete the following project summary to the best of your ability. Please note that the
project summary is based on the scoring criteria stated in the request for proposals. Please refer
to the specific questions listed in the scoring criteria when completing the project summary.
Please be detailed, but provide clear and concise information. The project summary consists of
five sections, A through E, each with a maximum value of 20 points. '
A~ PROJECT DESCRIPTION (20 Points)
In the space below, provide a description of the proposed project, based on specific
questions listed in the scoring criteria. Please attach additional pages if needed.
We are requesting a 80 hp tractor to pull our compost turner and water tank
to be used at our ten (10) acre compost site in southwest Paris. We currently use
a tractor with low horsepower which will not pull our windrow compost turner and
water tank properly.
We currently use chipping machines at residential sites in Paris to chip
branches of trees. The wood chips are then taken to our compost site to
decompose rather than to the landfill. This is saving the City of Paris over
$200,000.00 in landfill costs annually and reducing our tonnage by nearly fifty
percent (50%) annually. J
If funded, we would purchase a two wheel drive 80 hp tractor to pull our
compost turner to be used twice a month and reduce our time for composting by
more than fifty percent (50%). We estimate we would have mature compost in six (6)
to eight (8) months.
We plan to use the compost at our City parks and offer the compost to the
citizens of Paris, which has a population of 25,000. We are looking into a market for
compost which may be available.
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B. WORK PROGRAM (20 Points)
In the space below, provide a work program for the proposed project, based on
specific questions listed in the scoring criteria. Please present your work program in
outline form, placing the requested information under each separate task or step
identified. Please attach additional pages if needed.
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Our Sanitation Department currently goes to the curbsides of residences and
processes brush and limbs of trees by using our chipping machines to convert the
same to wood chips. We then take the wood chips to our ten (10) acre site in
southwest Paris, and they are deposited to make compost. None of the wood chips
go into our landfill, which saves the City of Paris over $200,000.00 in landfill costs
annually.
Our Public Works Department currently uses a low horsepower tractor to pull
the compost turner at our compost site. Our tractor does not have the power
needed to properly pull the compost turner and water tank.
We propose purchasing an 80 hp two wheel tractor to pull our compost turner
and water tank at the compost site twice a month. Our Public Works employees will
spend eight (8) hours per month operating this machine. We estimate that the wood
chips would decay and be mature compost in six (6) to eight (8) months using this
tractor and compost turner. We would then have more mature compost available to
the citizens of Paris and to our Parks Department.
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C. PROJECT COST EVALUATION (20 Points)
In the space below, provide an evaluation of the costs associated with the proposed
project, based on specific questions, listed in the scoring criteria. Please attach
additional pages if needed.
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Our total cost of this project is shown below:
80 HP 2 wheel drive tractor
$23,500.00 (grant request)
Pull-behind compost turner & water tank
$26,000.00 (in-kind services)
land - 10 acre site
$15,600.00 (in-kind services)
Hourly employee - 8 hours per month at
compost site (annual rate)
$ 1,563.84 (in-kind services)
Brush chipper
$19,500.00 (in-kind services)
Dump truck
$ 7,000.00 (in-kind services)
Two (2) hourly employees chipping
branches (annual rate)
$34,419.84 (in-kind services)
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Total $127,583.68
We processed thirty-eight thousand (38,000) yards of unprocessed brush in
the past twelve (12) months that would have cost us $296,400.00 to put into the
landfill. Since we did not put any of the above unprocessed brush into the landfill,
we have reduced the number of yards into the landfill in the past twelve (12) months
by fifty percent (50%).
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D. LEVEL OF COMMITMENT OF THE APPLICANT (20 Points)
In the space below, provide infonnation related to the applicant's level of commitment
to preferred solid waste management practices, based on specific questions outlined in
the scoring criteria. Please attach any additional pages if needed. In addition, please
attach any formal resolutions in support of the proposed project.
Our total cost of this project is $127,583.68 of which $104,083.68 is in the form
of in-kind services. Our in-kind services represent eighty-one point six percent
(81.6%) of the total cost of the project and more than four (4) times the cost of the
80 hp tractor.
Our request for grant funding is in the cost of the 80 hp tractor, which is
$23,500.00.
We started the chipping program in 1991 and began the composting of wood
chips the same year.
The City Council of the City of Paris supports this grant application and this
project, and we shall be sending you a signed resolution to be passed April 13, 1998.
We are sending you a resolution that is pending the April 13, 1998 City Council
Meeting.
We have previously demonstrated a commitment to solid waste practices by
beginning this program in 1991. Also, we have the "Don't Bag It" program, as well
as recycling household appliances and tires through our bulk pick-up program. By
using the new tractor and windrow turner, we shall be able to have mature compost
from wood chips in less than one-half the time.
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IE. PROJECT CATEGORY PRIORITY (20 Points)
1. Source Reduction and Recycling
2. Local Enforcement
3. Citizens' Collection Stations & Small
Registered Transfer Stations
4. Educational & Training Projects
5. Household Hazardous Waste
Management
6. River & Lake Cleanups & Texas
Country Cleanups.
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Our grant application is Category Number 1 :
Source Reduction And Recycling
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GRANT BUDGET SUMMARY
Please provide the following breakdown of the total amount of grant funding being requested:
BUDGET CATEGORY GRANT FUNDING
1. Personnel/salaries $ ,.
2. Fringe benefits $
3. Travel $
4. Supplies $
5. Equipment $ 23,500.00
6. Construction $
7. Contractual (other than for construction) $
8. Other $
.. " :. ..:'~;" ;,....
'~;::r.:~;;Total direct charges{sumofl-8J: ... $ 23,500.00
"1:" ;:1'"' p"
.: .-;:;;. ,'.~, ';-.... .
";'1: :."""~ ': : ,"". -" . .':.~ .;
._';' ....:...,..::;.'..l....il
9. Indirect charges * $
" , .. ". ... . .. .. - .
':T'::f::::i Total grant/UntIi,ijrequested (sum'0!1:9Y:l;';; . $
1::'::."-' 23,500.00
. .. ... .;..'.':
If applicable, please provide the following information:
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.. What is your fringe benefit rate: %
.. What is your indirect charge rate: %
.. Identify the budget categories to which your indirect rate is applied:
· Any indirect charges must be in accordance with an approved cost allocation plan, or in accordance with the
Indirect Cost Computaton Table contained in the current UGCMS, which is available from ATCOG. If you have
an approved cost allocation plan, please enclose documentation of your approved indirect rate.
Please be sure to complete any of the following detailed budget sheets which are
applicable (please pull out those sheets which are not applicable).
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DETAILED BUDGET SHEET 1: Matching FundslIn-Kind Services
This budget sheet should be completed if the applicant is providing any level of matching funds
or in-kind services directly related to the proposed project.'
Matching Funds: $
In the space below, please explain in detail the application of any matching funds to be
provided by the applicant, as directly related to the proposed project:
In-Kind Services: $ 104,083.68
(monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to be
provided by the applicant, as directly related to the proposed project:
1. Pull behind compost turner and water tank
2. land - ten (10) acre site
3. Hourly employee - 8 hours per month at compost
site (annual rate)
4. Brush chipper
5. Dump truck
6. Two (2) hourly employees chipping branchs
(annual rate)
Tota 1
$ 26,000.00
15,600.00
1,563.84
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19,500.00
7,000.00
34,419.84
$104,083.68
What is the TOTAL COST of the proposed project, considering the total
grant funding requested, any matching funds being provided by the
applicant, and the monetary equivalent of any in-kind services being
provided by the applicant:
$~
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DETAILED BUDGET SHEET 5: Grant-Funded Equipment
This budget sheet should be completed if any expenses are entered for equipment on Line 5 of
your Grant Budget Summary. .
Expenses included under the Equipment expense category should be for non-eonstruction related,
tangible, personal property having a unit acquisition cost of $1,000 or more (including freight and
set up costs) with an estimated useful life of over one year. Any equipment tha~wil1 be used for
other projects or activities, in addition to the funded project, may only be funded at an amount
reflecting the appropriate percentage of time that the equipment will be directly used for the
funded project. All equipment purchases must be approved in advance by the A TCOG.
In the space below, please describe the types of equipment you intend to purchase with grant
funding, providing as many specifications as possible at this time:
The type of equipment we intend to purchase is a 2-wheel drive tractor with
the following:
A. Engine shall be diesel fueled - 3, 4, or 6 cylinder design, turbo or
natural aspiration with a aD hp minimum measured at PTO.
B. Steering shall be power assist.
C. Front tires shall be minimum 7.50" x 16" a-ply rating;
Rear tires shall be 9.50" x 24" or 30".
D. Transmission shall be fully synchronized for shifting "on the go". Shall
be 6, a, 9 or 12-speed with a creeper gear.
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