1998-038-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 26TH DAY
RESOLUTION NO. 98-038
WHEREAS, the City Council of the City of Paris did heretofore, on the 26th day of
September, 1997, in Ordinance No. 97-048, approve the purchase of labor and materials for
servicing City of Paris vehicles; and,
WHEREAS, bids for such service were received until 3 :00 0' clock p.m., Tuesday,
January 27, 1998; and,
WHEREAS, the best bid for such service was made by QUICK & E-Z LUBE, 300
Pine Bluff Street, Paris, Texas, and it was awarded the bid for providing such service on the 9th
day of February, 1998; and,
WHEREAS, the form of the Vehicle Maintenance Agreement, attached hereto as
Exhibit A, should, in all things, be approved, and the Mayor, Eric S. Clifford, should be
authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
form of the Vehicle Maintenance Agreement with Quick & E-Z Lube for the furnishing of labor
and materials and the performing of all work required for servicing City of Paris vehicles, attached
hereto as Exhibit A, be, and the same is hereby, approved; and,
BE IT FURTHER RESOLVED, that the Mayor, Eric S. Clifford, be, and he is
hereby, authorized and directed to execute, on behalf of the City of Paris, the Vehicle Maintenance
Agreement with Quick & E-Z Lube, upon the terms and conditions and in the form shown in
Exhibit A, attached hereto.
PASSED AND ADOPTED this 23rd day of March, 1998.
ATTEST:
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Mattie Cunningham, City CI k
T. K. Haynes, City Attorney
STATE OF TEXAS }
}
COUNTY O}~ LAMAR }
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and
through its Mayor, Eric S. Clifford, duly authorized, hereinafter called CITY and QUICK
& E-Z LUBE, by and through its owners, Mark Bender and Jim Crosslin, hereinafter called
QUICK & E-Z, do hereby contract and agree as follows:
1. To service CITY vehicles in accordance with the specifications on Exhibit A
attached hereto and made a part hereof.
2. The term of this contract shall be for a period of twelve (12) months
beginning February 14, 1998, and ending on February 13, 1999.
3. CITY has the right to unilaterally terminate this agreement at any time for
failure to perform the required services as outlined in Exhibit A attached hereto.
EXECUTED this 23rd day of March, t 998.
Eric S. Clifford, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
EXHIBIT A
QUICK & E-Z LUBE
Mark Bender, Owner
Jim Crosslin, Owner
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Eric S.
Clifford, Mayor of the City of Paris, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same
for the purposes and consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of March,
1998.
Notary Public, State of Texas
STATE O}' TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Mark
Bender and Jim Crosslin, owners of Quick & E-Z Lube, known to me to be the persons
whose names are subscribed to the foregoing instrument, and acknowledged to me that they
executed the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of March,
23, 1998.
Notary Public, State of Texas
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BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
1 50 1 ST SE
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM:
o J I k... f -l " J b I~
300 P,~r. AJu if
r ~ L~ , T;. -!- 7.r,/(D
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q c 3 - 7<;7. I L i L
(NAME OF BIDDER)
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(ADDRESS)
(ADDRESS)
(PHONE)
RE: FURNISHING VEHICLE SERVICE FOR CITY OF PARIS
(I) (We) hereby offer to sell and perform vehicle service for
the City of Paris, Texas, as outlined in the specifications,
including Vehicle Class I through Class VI, as shown in the
original proposal for the price as indicated for each class
of vehicle.
Deviations below specifications will be not considered.
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TITLE:
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EXH16 'T A
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FORM 01 . 2&~1
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TECHNICAL
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INFORMATl ,
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Quality Filters To Provide Maximum Engine Protection
PRODUCTDESCRTInnON
PENNZOn. AIR AND on. FILTERS are precision
engineered and manufactured from the highest quality
materials. Pennzoil filters exceed all Original
Equipment Manufacturers' (O.E.M.) design
specifications. The burst pressures of Pennzoil oil
fillers average over 25% higher than engine makers'
requirements, reducing the posslbility of a ruptured
filter when operating an engine at cold temperatUres.
The use of resin-impregnated filter elements results in
one of the most efficient lines of oil and air filters in
removing CODt~minants. By removing the maximum
amount of air and oil-bome CODrnmin~nt5, engine wear
is greatly reduced and the life of the engine is
increased.
PENNZOn. AIR AND on. FILTERS have a special
silicone-impregnated "slippery" gasket on the
mounting plate to reduce the effort and time needed to
install and remove the filters while providing a
positive, leak-proof seal. For quick lubes, service
stations, and garages less time and effon spent
removing and iostalling filters means more vehicles
can be serviced. When required by OEM design
specifications, PENNZOn. On. FILTERS contain anti-
drain and pressure by-pass valves. The anti-drain
valve prevents oil from draining out of the filter after
an engine shutdown. When restarted. the engine does
not have to wait for the filter to refill with oil before
the moving partS receive lubricant. The pressure by-
pass valve will allow oil to flow past the filter in the
event that the filter element becomes blocked with
contllminallts.
The major cause of internal leaks in oil filters is
separation of the filter element from the end caps.
Pennzoil uses a specially engineered adhesive to assure
complete bonding between the filter element and end
caps.
January, 1995
.
PENNZOn. AIR FILTERS utilize surgical white paper
filter elements. Besides providing superior filtering
efficiency, the white color of the filter paper
demonstrates that the filter is working and acts as a
gauge for change intervals.
APPLICA nON
PENNZOIL AIR AND OIL FILTERS" arc
manufactured in a variety of models to fit domestic and
imported vehicles on the road today. SubUe differences
in filter width, heigh~ gasket diameter and width.
mounting thr~ size, and by-pass valve pressure
settings between filter models make choosing the
correct tilter model imperatitive. Using an incorrect
filter model could result in severe engine damage.
Always refer to the Pennzoil Filter Guide for the
proper filter model for a particular application. Do DOt
rely on filter cross reference charts.
BENEIDS
· Actual burst pressure averages 25% higher than
specification
· Resin-impregnated tilter paper provides maximum
efficiency in removing contaminants
· Silicone-impregnated "slippery" gasket material
makes inst3l1ation and removal of oil1ilters easier
and quicker while providing superior, leak-proof
seal
· Surgical white air filter elements aid in identifying
dirty air filters
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OinK & s.z weE ,'. I'~) / A~ r.m:trrtm Baldwin
~ Warranty
B.L\~DvVrN FL_;ERS DATE CODING METHODS
---.....-.--....
You willlinu ':~\":.:. :d:t:ent Jal,'.. .;.~, methOds US~d on Bald;..'i P\-,I.:..,: ',I.. .' ....:.;il..j :::!I;;.~':- .Jok for one of
these cuolng rm:;,,,,,:,. .::itme'le: j\ :;.: !rY"lg to lino lhe date or 1:;.II:l:!.. '..:".i1: ;JI()QljCL
· Three (3) Digit Numeric Code. ':g. 087 . lir~a two digit:) indicate lnt.: /I,.'11t1l 'J! tnE ytJar. linti: digit indicates the
last digil of the year. In this example 08 Indicates August and 7 indlcaws 1997.
· Numeric Digits and Diamonds. e.q 789 ..... . lirsl numeric digit indicates the last digit of the year.
diamonds indicate the month 01 it Ie year, number of diamonds subtracted !rom 13 equals the month. in this
example, the year would be 1997 d(l(J month would be August (13 . 5 = 8 = August).
· 10 Digit Numeric Code. 0829714303
1st Two Digits
2nd Two Digils
51h Digit
Next 4 Digits
Last Digit
,08.
.29.
.7.
. 1430.
.3.
indicate month (August)
indicate day 01 month (29th)
Indicates year (1997)
indicate time of day (Military) (2:30 p.m.)
lor internal control purposes
A WORD ABOUT WARRANTIES
h~a.',/'cut, ';'I~';j;.;;,,;,,: manUlaC[Uf81, ,1ii~ J~diers like to
sell meir brand OllillEI, BUI, the law aoes not permit them
to require you Ie u$i} their brand in craer Ie keep the
warranty in effect. Baldwin Iilters meel or exceed
manulaclurers' reqUIrements and ~pecilications. If
engine damage IS caused by our rlllel. our warranty
applies regardless cr whether your ~qulpment is still
under the manulaclurer's warranty.
If a riller is suspecterj of causing a i:Jllure. Jon't throw
away the evidence. Inslead, in OfJ8r ;0 process a
warranty claim, 100Iow the PrO(J:.;..:t Investigation
Procedure. . .
1. Complere a Field Report Form (Form 387).
Describe the -:'1ents on a separat~ stleet.
2. OblCllll a sample of oil, luel or coolant in the system
allhe time 01 the !ailure.
3. Save damaged pans lor evidence 01 the claimed
damage.
4. For an air lilter, cover the open ends willl tape to
prevent dUSt Irom entering the element during
shipping,
5. Send copies Dr any repair bills.
6. Sena the entire suspectlilter, including the gaskets.
00 not cut open the filter or tamper with it in any
way. PaCkage the lilter carefully to prevent damage
to packaglflg or paperwork.
IE) f1m,IClmmmJWcdIillCl@ClJ [!]
~ BALDWIN FILTER WARRANTY ~
~ BAlD'!IiN FilTERS warranlS "ClI "ew BaldWin liller used on a~plicable equlpmenllo be Iree 01 I
~ aefec:s ir.,',oriimar.ship and I:l:derlClI. Baldwin will replace any lilter found to be defective when you ~
I~ r"", :1 !C ,0.: aaldwin distri~c'" wnere you purchased Ihe liller, ~
I~ In aoca,on, ,r '.:" machinery 00",",e 's Oirectly caused by a new, properly installed Baldwin Iiller during ~
II'@) a :10rrn,t1 ~i::',iCi} imerval, BJlu'.'.II; .,vill reimburse the owner lor that portion of the repair costs which ~
~ were necessaoj 10 res lore tne :nacnine 10 ils condition immediately prior 10 Ihe lime 01 damage, If ~
~ damage Irom a filter is suspeclt?d. contact the Baldwin distributor where you purchased the 1iIler. He ~
~ Will help you complete Ihe necessary form and pack Ihe IiIler and other malerials in accordance with ~
~ his Baldwin Manual. ~
~ Baldwin Fillers shall nol be liable for any consequential or incidental damages, besides ~
~ machinery damage, lor breach 01 any express or implied warranry of Baldwin Fillers, ~
; ~~pWIN FILTERS I1!l!III1 I
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RECEiVED
CLASS I ~ rnLL SIZE SEDAN J.Q a .a CYLINDER)
A. BASIC SERVICE~
JAN 27 1998
CITY MANAGER
PAPJS. TEXAS
Drain crank case, change oil filter, fill with oil (up
to 5 quarts); grease all fittings; lubricate hinges and
latches.
$ }~, ~
B. ~VICES ~ LiS!
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades _
Check for oil leaks under vehicle '
C. ~ PRODUCTS (as needed)
Crank case filter element
J. 00
$ :0.-
$ , :..r
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$ 1'Y'j'l
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Oil per quart
Air filter element (12,000 miles)
Gear oil per pound
$ tJ p -I-c J -k ,,,,'t lJ JJ.J, J.. ts. JI -I-Lttt J.4(
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$ tJpfe I d Nit)"'!..,'. J. t~p.".1 t-ll/.'t~",-
,,' I
Transmission fluid per quart
Power steering fluid per pint
$ ]I J~
$ I)",
Brake flufd per pint
Windshield washer fluid per quart $ till.-
D. Automatic transmission filter/fluid
change--20,000 mile intervals or as JJ, if
needed (up to 4 quarts) $ (,
E. . Car wash and vacuum for executive DC
h' 1 $ "',-'-
and police ve lC es ~,
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_ RECEi~EO
CLASS II =. PICKUPS: ~ SIZE =. , /2 TON, ill Tm!
A. BASIC SERVICE~
JAH ~7 1998 .
CITY MJ...NAGER
P AEJS. TEllS
Drain crank case, change oil filter, fill with oil (up
to 5 quarts); grease .all fittings; lubricate hinges and
latches.
at
$ j~:/
B. SERVICES ~ 1m
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check .and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
c. EXTRA PRQDUCrS (as needed)
Oil per quart
"
$ ., -
-.
Air filter element (12,000 miles) $
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r" ~.I :1'
Crank case filter element
.. f: ,
$ , ";.rl
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Gear oil per pound
'I il- I;' j " ~ .J./ 'f ,J
$ :J l~ 1"C I I ,....:"J ~ I ..... : "'(J~~ ,~~.....
I
$ tJ I fc J,) ,,.'; 'J';,3 J .1 ~ -fl../lf ....~(..
Transmission fluid per quart
Power steering fluid per pint
$ 1/7v
Brake fluid per pint
$ ~/ t."
Windshield washer fluid per quart $ #/~
D. Automatic transmission filter/fluid
change...-20,OOO mile intervals or as :(
needed (up to 4 quarts) , $ J ~o !-.
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CLASS III = TRUCKS: 1 ~ JEll.! 2. TON /6 l 11 CYLINDER ~
'.r"'IV l'~ ^ }TAGER
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A. BASIC SERVIC~ FAF..IS. TEXAS
. Drain crank case, change oil filter, fill with oil
(Quaker state 10-W-30, up to 7 quarts); grease all
fittings i lubricate hinges and latches., or:
$ IS. ....
B. SERVICE~ ~ LIS!
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential .
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under,vehicle
C. ~XTRA ERODUC~S (as needed)
Oil per quart
N.
$ ~ ~...::...
",..,
.
Air filter element (12,000 miles)
" ~
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$ (, . (,,1.:...
Crank case filter element
$ ,!!.9~"
~. ~~ t.
Gear oil per pound
.JJ ,1\ J1J. I ,.,
$ eJ P I- i: I ':r,.. I 'JoIf J'. 1.. .; ",u.. 117<1..
Transmission fluid per quart
. i
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$ fi'l~ tc I. TrtC It; ,J. ...: - .,..4 ~,o.,.~s....
I
Power steering fluid per pint
$ tJ/~
Brake fluid per pint
$ I"'/~.
Windshield washer fluid per quart $ ~~~
D. Automatic transmission filter/fluid
change--20,000 mile intervals or as ~
needed (up to 5 quarts) $ .'.//. r.~n.
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J.~N 27 1998
CLA.SS IY = '!'RUcr;S: 1 TON THRll 2 TON/~ .& ft CYLrnDf.:!! CFH~~~AGER
P A.~S, TEX-l..S
A. BASIC ~
Drain crank case, change oil filter, fill with oil (up
to 14 quarts); grease all fittings; lubricate hinges and
latches. Oil: Shell/Rotella 15-W 40.
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$ ""': ,
B. ~~LlS1
Check, clean. or replace ai~ filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check ~~d fill differential
Check and .fill power steering' fluid
k .... . , , ,. h' ,.. . ..,. ..
Chec. ana !l__ Wlnas le_c wasner !_UlC
Treat battery terminals
Check and clean cr~~ case vent filter (:e91ace ;;
needed)
Check all tires, i~flate to orocer oressure
.. .. ..
Check all belts and hoses
Check w:per blades
Check for eil leaks under vehicle
C. E~~ P~ODUC~S (as needed)
Oil per quart
.."
!.::...
S .1
Ai: filter element (16,000 miles)
s C ~.':" I~/o~~
. Fuel filter (ch~'ge every 300 hrs) $
,. -1r...
,"'! ,. ,'\~1(.
C~ank case ~;'~c~ e'emcn-
- .:.--'-....- . - . _e '-
...,.
cr ....J.: ~ I'
.- ..: , 011.. .;.
Gear oil'per pound
. J. 1 ! J ct. ,/ ,.,
$ rJ: J.r / :;n. .:1"'; ..t :-,..,11 ",rrJI."
Transmission fluid per quart
$ L.': J.t ,) -;:,.:}"LJ l.N .J.j,/t/.;./ly,-
,
Power steering fluid per pint
s ,J:c:.
Brake fluid per pint
$ 1'11,''-'
Windshield washer fluid per quart S I~;~
D. Automatic tr~~smission filter/fluid
change--20,OOO mile intervals or as ~r
needed (up to 5 quarts) $ J ~ :,..
. .,.f
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CLASS Y =.' TRUCKS: 2-1/2 TON & 3 TON/6 ! .a CYLINDER
A. BASIC SERVICE~ .
\ II \\ ? 7 1~9~
,'~l~ ....
(GAS) ,. . " \.,'f'\
~, . , I' f...,t.r"
M"rl','t~ t.~ ~"'r...""
1'1.1.). ..'~ ,.r..
v- "0 ~-.us, TE!-~
....
Drain crank case, change oil filter, fill with oil (up
to 7 quarts); grease all fittings; lubricate hinges and
latches.
(
$
,q~
I,
B. SERVICE~ CHECK ~
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
C. ~ ~QDUC~ (as needed)
-0
Oil per quart $ 1 -....
.,....
It:
Air filter element ( 16 ,000 miles) $ l :7 Z;"
~'
Crank case filter element $ .. J,..
;., .. ~,~ c.
Gear oil per pound $ , . oJ /, .;) 'I ~ -/;" . /1.
..I ~ n. I : ,tI:. III ~ .... i.<~'~ "'-
I
Transmission fluid per quart $ t J . fi. I X'I fI
II r c., ~,":I';"J.t 1- T^"o(l.J~~~
,
Power steering fluid per pint $ 1w~1 Co-
Brake fluid per pint $ /v)c.-
Windshield washer fluid per quart $ r'1c.,
D. Automatic transmission filter/fluid
change--20,000 mile intervals or as 311. fr
needed (up to 5 quarts) $..... p")!.
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CLAS~ YI = TRUCKS: 2-1/2 TON & 3 TON/6 ~ ~ CYLINDER ~ 1998
INCLUDES STREET SWEEPER G'~R
CITY MANA ~
A. BASIC SERVICr;~ pARIS. TEXAS
Drain crank case, change oil filter, fill with oil (up
to 15 quarts); grease all fittings; lubricate hinges and
latches.
.$
.. rQ.
<) "'1 --
.... I
B. SERVIqS CHECK LISI
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill powe+ steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses.
Check wiper blades
Check for oil leaks under vehicle
C. EXTRA ~ODUCTS (as needed)
Oil per quart $ ..,~
Air filter element (16,000 miles) $ 1)
Ie, f~A1 :-
Fuel filter $ Goff ..
1." l~""'JL.
~
Crank case filter element $ "I-""'P
...... ~':'I l
Gear oil per pound I . do . · J ,. II.
$ Jp r"l) I ;rr'dJJe, . 1,M 1).~"lr., '.fA.
,
Transmission fluid per quart $ .; the J r.J J.....~J.J<I, z.1i. -I~: "../kt.
Power steering fluid per pint $ 1/,.
Brake fluid per pint $ J) / I.'
Windshield washer fluid per quart $ " "
i'/v
D. Automatic transmission filter/fluid
change--20,OOO mile intervals or as f,r
~ i.J ;,. i)
needed (up to 5 quarts) . $ .. ,. lJI.'JL
,.. 'l" 1/' /J /
~ if-h..t. 0 I fit -!fl" f-<J'v"/!,u. Ot\
;, fjft\ E. -t~iJJc.S
/~, JJBAiL