1997-016-RES WHEREAS, CITY COUNCIL DID HERETOFORE IN 96-047 ON SEPTEMBER 9, 1996
RESOLUTION NO. 97-016
WHEREAS, the City Council of the City of Paris, did heretofore in Ordinance No.
96-047, on September 9, 1996, approve the purchase of labor and materials for servicing
City of Paris vehicles. Bids were received until 3:00 o'clock p.m., Tuesday, January 21,
1997; and,
WHEREAS, the best bid for such service was made by QUICK & E-Z LUBE, 300
Pine Bluff Street, Paris, Texas, and it should be awarded the bid for providing such service;
and,
WHEREAS, the form of contract for providing such service is attached hereto as
Exhibit A, and such form should be approved; NOW, THERE}'ORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that
the bid of QUICK & E-Z LUBE, for furnishing of labor and materials and performing all
work required for servicing City of Paris vehicles is hereby accepted and let, conditioned
upon said contractor meeting all of the terms and specifications included in the bid
documents; and,
BE IT }'URTHER RESOLVED, that the Mayor, Eric S. Clifford, be, and he is
hereby authorized and directed to execute on behalf of the City of Paris the contract for
furnishing of labor and materials and performing all work required for servicing City of
Paris vehicles, upon the terms and conditions and in the form shown in Exhibit A attached
hereto with QUICK & E-Z LUBE.
PASSED AND ADOPTED this 10th day of February, 1997.
Eric S. Clifford, Mayor
ATTEST:
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Mattie Cunningham, City Cler
APPROVED AS TO FORM:
T. K. Haynes, Ci y Attorney
STATE OF TEXAS }
}
COUNTY OF LAMAR }
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and
through its Mayor, Eric S. Clifford, duly authorized, hereinafter called CITY and QUICK
& E-Z LUBE, by and through its owners, Mark Bender and Jim Crosslin, hereinafter called
QUICK & E-Z, do hereby contract and agree as follows:
I. To service CITY vehicles in accordance with the specifications on Exhibit A
attached hereto and made a part hereof.
2. The term of this contract shall be for a period of twelve (12) months
beginning February 14, 1997, and ending on February 13, 1998.
3. CITY has the right to unilaterally terminate this agreement at any time for
failure to perform the required services as outlined in Exhibit A attached hereto.
EXECUTED this 10th day of February, 1997.
Eric S. Clifford, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
: '> ~I: 1:' : .~
QUICK & E-Z LUBE
Mark Bender, Owner
Jim Crosslin, Owner
STA TE OIi' TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Eric S.
Clifford, Mayor of the City of Paris, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same
for the purposes and consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE tllis _ day of February,
1997.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEI?ORE ME, the undersigned authority, on this day personally appeared Mark
Bender and Jim Crosslin, owners of Quick & E-Z Lube, known to me to be the persons
whose names are subscribed to the foregoing instrument, and acknowledged to me that they
executed the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE tllis _ day of February,
1997.
Notary Public, State of Texas
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BID FORM
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FROM:
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MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037'
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3DO AWl' g )Jf.~
Pfr~ I~, --re i 7['YI D
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CJ/J3.. 7~Jj -It '/ t
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(NAME OF BIDDER) ~~
(ADDRESS) ~l> '1'1' ~
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(ADDRESS) 1~ ~o 110 \irfi'
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(PHONE)
TO:
RE: FURNISHING VEHICLE SERVICE FOR CITY OF PARIS
(I) (We) hereby offer to sell and perform vehicle service for'
the City of Paris, Texas, as outlined in the specifications,
including Vehicle Class I through Class VI, as shown in the
original proposal for-the price as indicated for each class
of vehicle. l
Deviations below specifications will be not considered.
TITLE:
1P~{lt,.)
· # : 1'0 ~1- 781/ I, tj t
q?- day of Cu
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EXHIBIT A
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~s I =. mL SIZE Sl,IDl)N, ~ 1 !}. ~
A. ~ASIG ~YICES
Drain crank, case, change oil filter, fill with oil (up
to 5 quarts); grease all fittings; lubricate hinges and
latches. . $ Ii. iQ
I B. SERVICEa ~ Lm!
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
'Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check, and cle'an crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
~
C. Exm ~ (as needed)
Oil per quart
$
Air filter element (12,000 miles) $
Crank case filter element $
Gear oil per pound $
Transmission fluid per quart, $
Power steering fluid per pint $
Brake fluid per pint $
Windshield washer fluid per quart $
D. Automatic transmission filter/fluid
change--20,000 mile intervals or as
needed (up to 4 quarts) : $
1. ~
u
10, - f:>I)J'v
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3~ 1.l
E. Car wash and vacuum for executive ""'0
7.~~
and police vehicles $
3
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~SS n .= 1?ICKUPS: SMALL SI.m .= .:1/2 TOfL. ill :JXlli
A. BASIC ~.
Drain crank case, change oil filter, fill with oil (up
to 5 quarts); grease all fittings; lubricate hinges and
latches. $ ./i ~
B. SE.RVI~ES ~HECIS LI.S1
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery..terminals .
Check'and crean crank case vent filter (replace if
needed)
Check all, tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
4
..
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j
CLASS m .::. TRUCKS: 1 XQH mu 2 TON/6,i .a CYLIND~ J GAS)
A. BASIC: SERVICES
Drain crank case, change oil filter, fill with oil
(Shell Rotella 15-W-40,. up to 7 quarts); grease all
fittings; lubricate hinges and latc~es. /1. ~
B. ~.cHECK~
Check~ clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level:
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check' and clean crank case vent'filter (replace if
needed) ~
Check all tires" inflate to proper pressure
Check all belts and hoses
Check wiper blades ..
Check for oil leaks under vehicle
5
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CLASIl II .:: TRUCK~: t TON ~U 2 TOlflli .&. .6. CYLINDER JDIESELl.
AMBULANr.ES/RESCJlE UNITS JPIE~ELl
A. BASI~ ~RVICES.
Drain crank case" change oil filter, fill with oil (up
to 9 quarts): grease all fittings: lubricate hinges and
latches. Oil: Shell/Rotella 15-W.40.
J12
$ J1, ~
B. .sERVICES CHEC~ Lm
Check, clean or replace air filter
Check and fill transmission
Check and fill brak~ fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
'Check and fill'windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed) .
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
,
C. ~ ~ (as needed)
Oil per quart $ a. f?;!2
lj
Air filter element (16,000 miles) $ t. IJ/1JL
'if,
Fuel filter (change every 300 hrs) $ /1 BAll.
Crank case filter element $ Jft-
t.' IJAlt..
191;)
Gear oil per pound $ 'J. I ,:;.--
b'v
Transmission fluid per quart $' a... .'-
Power steering fluid per pint $ if/t} ~ tlftf.f L
I
,Brake fluid per pint $ ;vo ~. /, /fort ~ L
/
.
Windshield washer fluid per quart $ PO ~ j'1,Llll
".
D. Automatic transmission filter/fluid
change--20,OOO mile intervals or as . fr
needed (up to 5 quarts) $ 3Y /' 1],1JL
6
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CLASS Y. = ~'QCKS: 2-1/2 TONJ 3 TON1&. i 1l CYLINDER ~
A. J3ASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 7 quarts); grease all fittings; lubricate hinges and
latches.
$
;)).. ,Jfl,
B. ~ ~ Lm
Check, clean or replace air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill differential
Check and fill power steering fluid
Check and fill windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed)
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil. leaks under vehicle
C. EX.T.BA ~ (as needed)
Oil per quart $ :1 ,qg.
,
lr'
Air filter element (16,000 miles) $ t. - filJ/L
Crank case filter element $ 1. r.g., MJL
, ,~
Gear oil per pound $ :J.. '
C'~
Transmission fluid per quart $ 2.'~
Power steering fluid per pint $ ;V " ~ t/htf L
,
Brake fluid per pint $ 1If) c h ~JI.~~
I
Windshield washer fluid per quart $ tlo ~, A Ift1tL.
I
D. Automatic.transmission filter/fluid
change--20,OOO mile intervals or as 7r
needed (up to 5 quarts) . $ 39. -. BItJ l
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CLASS YI .:. TRUCKS: 2-lLLTON & 3 TON/6 i .6. CYLINDER JDIES~)
INCLUQ~5 STREE~ SWEEP~
A. BASIC SERVICES
Drain crank case, change oil filter, fill with oil (up
to 12 quarts); grease all fittings; lubricate hinges and
latches. "\
$
~ J. f!2,
B. .5ERYI.C1m ~ LIS!
Check, clean or repLlce air filter
Check and fill transmission
Check and fill brake fluid
Check battery fluid level
Check and fill diffe:rential
Check and fill,power steering fluid
Check 'and fill-windshield washer fluid
Treat battery terminals
Check and clean crank case vent filter (replace if
needed) ,
Check all tires, inflate to proper pressure
Check all belts and hoses
Check wiper blades
Check for oil leaks under vehicle
c. ~ ~ (as needed)
Oil per quart $ ~OtJ
~.
".r
Air filter element (16,000 miles) $ / D, - B/fJ [,
1("
Fuel filter $ 1. / B.1}",
,)0
Crank case filter element $ 1, ,:..- J3./lJ L
Gear oil per pound $ (JO
'J.. ~
Transmission fluid per quart $ '$(')
:J. ,-
,
Power steering fluid per pint $ 10 c )",1-,1 it C
I
Brake fluid per pint $ ;VO c Jtfjlf L
I
Windshield washer fluid pe'~ quart $ ,vp t- J. -1-" ~t
f'l.-II) o.L f, noll ,~ A-l}Jif' , ;'1.1J' I]~J /.. .
D. Automatic transmlssion filter/fluid . '
change--20,OOO mile intervals o~ as ''lr
needed (up to 5 quarts) $ ]~ i]/lJ L
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