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1997-011-RES WHEREAS, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PLANNING FUND RESOLUTION NO. 97-011 WHEREAS, the Office of the Governor, Criminal Justice Division, provides funding for Criminal Justice Planning Fund (421 Fund) grants, through the Ark-Tex Council of Governments, which provide funds for the continuation of a juvenile officer\juvenile gang officer; and, WHEREAS the City Council of the City of Paris is desirous of processing a grant application for the Criminal Justice Planning Fund (421 Fund) grant, for continuing a juvenile officer/juvenile gang officer for the funding period from September I, 1997, to August 31, 1998, ata total cost of$41,169.00, with $25,473.00 to be provided by a grant and $15,696.00 to be provided by the City of Paris in the form in of local matching funds; and, WHEREAS, the application has heretofore been submitted to the Ark-Tex Council of Governments, to be hereafter submitted to the Office of The Governor, Criminal Justice Division, in the form of Exhibit A attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS: 1. That an application be made to the Office of the Governor, Criminal Justice Division, for a Criminal Justice Planning Fund (421 Fund) grant, for continuing a juvenile officer/juvenile gang officer for the funding period from September I, 1997, to August 31, 1998, in the approximate amount of $25,473.00, being 61.28 % of the estimated cost of this crime prevention program, with the City of Paris providing $15,696.00 in the form of matching funds. 2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute on behalf of the City of Paris the application for grant in the form attached hereto as Exhibit A. 3. That Karl Louis, be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver on behalf of the City of Paris all reports, communications, assurances and documents necessary for the completion of said project. 4. That W. E. Anderson, Director of Finance, be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of the Criminal Justice Planning (421) Program. PASSED AND ADOPTED this 6th day of February, 1997. ATTEST: . " ,. COG ApphCl\lOn loentifltrl' 'c a..... ~M.) 3. Dl1r RI J t1f COG/CJD l'pplocalC ..... ~M.) :.'f 2. COG \0 Which appliCl\ion is ~ubmltttd: ~. Is V1is IlppliClltion dlDII::d wttrI Dnothtl COG? 1.pp1olC....... IllaIlllJ Ark-Tpy r.nllnril of Government . . 5. kJ>?Iicanllnloonation I. ltpl\ name 01 apency applyinp: c. DMtion or unh within appliClnl prplni%Jlion to 10minister gllnt: City of Paris Police Department b. Addrm t str.., Of P. O. Box. dry. ~"t. and zip ~dtJ d. N.mt,lddrm, ttltphont,lInd fax number 01 the pe~n vmo an P. O. OX 9037 lflswtr questions concerning this .ppliCJtion (give lfU codt). Paris, Texas 75461-9037 Thomas E. Haynes p, O. Box 9037 Paris, Texas 75461-9037 6. S:ltt Paytt IdentiflCltion Number (903) 785-7511 (903) 785-8519 Fax 17560006359000 E.t. iypt 01 I-piation: 7. Ty;>t 01 J..pplit:1rf. (ch.ck ont box only) ::> Nrw X1 Conlinu.tion ::l Slllr J.c.n~ o SUlr CoII.pr DI Univ.rslty f.D. n continUJtion, complett the 10llowing: ::l Cou nl)' o PMlt CoII.-pt DI Unn,tMy >>X 1J.lrIi~liy :l Indi)n 'j r1bt Ynr of fLlndin~ fot this lp~ncation IttItd. ~): ::l i OoYI'lthip ::l Nonprofr. Orpllnblion ::l Yelr 2 ~ Yur3 o YUI~ ::> YurS ::l Y ur :l Spocille>:md !:l Reopional CoUIICl' o! CMmrnanl' - o EdUc:3lional S.rvioc (:.1I\or :l OIhot (lpocIfy): .. . !:l Ind.polldtlll School Oi~ntl . CU"t:t Graft 1t SF . 97 . J04 . 10181 9. Name 01 Gllnlor J..~~ Office of the Governor, Cnmil\ll Justice Division 10. Application ftt: P. O. pox 12-<28 ~ ~e Crimillll Jtmice Planning Fund II'lI~l . Austin, T toS 78711 I I o Crime StD~~ J..UQnet Fund I.,..) "1. Gec>9raphic ).J&aS Df Projtd "ctM1es (CJ6ts ,nd Coun~ts) I :l JINtNle J~ lnd Dtlinqutllty PrtYtntiDn J.c1 ~.o.Il~ C1Dl.'t~ City of Parist Parist Texas ::l il:1t V DeJinqUt1lcy PrMnUDn Fund p.4t,,~ crol.'E.~ ;:) Vdims of Crime Ad Fund P..o.,,~ CFOJ..u.m :J Tms NBrdic:s Control Progllm Plok"~ crDJ..U.m 11 b. County v.1lert pmjcc1 is ~~: ::l Slfe and Drvp-frtt Schools and CommunltitS hd p...,,~ ~.'U Lamar County ".' '3.~~ o Volenct "Plm1 Women Ad p.6.,,~ Oo'OMt!oU .1\ i I. 1. stlrl OItt: I b. Encl1\g Dale: I' ::l ~r September 1, 1997 I August 31, 1998,' " 11 nle of pro:ect ' -<. J.Jr the 1ctivities proposed in this lppli~1ion 100% juvenile-rel!ted? " , :~ Juvenile Officer, Juvenile Gang Officer X~ YtS o No .}j~., , - , , ,\ 1S. Requested Funding: , 6. If projed is mll'Widt, on whrt dllle Wat I ~~ of the appli:ation su~mlntd for "~i" , I. Ftderal Gran! I S .00 iAACS rrvieW?' " , Funds (CJD) I i JanUary 30, 1997 ' . f. . I,'" (d1lt) ,. b. Stlte Gran! I $ .00 i 25,473 '. Funds (CJD) . II ptojed is 10C11. ~ubminion of appliCJtion tD r~iDnal ~UI\:Il of poYem~tnl$ I I misfItS tht requiremenllDC TAACS rtvit'W. I t. Cnh Mitch I $ .00 15,696 17. Is the lppli~n\ deGnquel1l on any federal debt'? o Yes If "Yes,. ,tach an txpl1N1tion ~ No d. In-lOnd S .DJ I MlCI.~l'lll."~ f OR COG USE ONL Y ,~~;c.IlIl.wt ~r.l I FOR CJD USE ONLY .Hll ...! J H 1,~~1( tu.. bla,,~ t. TOiJJ, 1$ 41,169 .00 CP"~: R ti)ion #: P riori:y t: RSE DIn o Out Uniqut t: ., '. , , .. ' , I ~5. To tilt bes1 of my lcnoMKl9t ~I'\d beratf, ~n ~al1 in this app&c:alion i1INt 'n~ con~. Tht dClC\lmenl hu betn du~ luthor\2td b)' the 90yeming ~ of the t~~canllnd tht lppr.canl win comp~ W:-w' Iht t:,::h~ nsu~nct1 r. \.~t ~ssir.1nce is bWlrdt'd. . ]I flU' I II'''''''''''''_.UII TI...... .....-....--........ r..........H-.......-.......-__._..............._.......-...... ...,..... I Ulln IUU~' 1. 7~ NJI\'It 01 J.U:horized Offdll i b. ir.1t i t. 7 tltphOne Numbtr I Michael E. Malone I City'Manager i (903) 785-7511 I , 'I' I I d. SipnalUlt 01 J-V:horiud Official I e. Dale Sipn~ i ' ~ I ! ' ..rtl ..1 ! - /~ , ~, I 1J\oo^ 111.1/1 11.11\ \.;l/V<.IO r UNUINlO CRlMIN1I.L JUSi1CE DMSIOH, OrnCE OF THE GOVERNOR '" CJD.\ EXHIBIT A .' , , t" ....1..:..< "suec '/90 '"\. NOTE TO CJD APPLICANT: In order to expedite the processing of your proposal, please be sure this page is the first page in any CJD gram application that you are submining to the COG for revIew. NOTE TO ARK-TEX COUNCIL OF GOVERNMENTS STAFF: This document should be forwarded to Janel! Browning or Brenda Stone within the agency for immediate processing. PLEASE STAMP WITH DATE RECEIVED IN THE SPACE BELOW, .. r/f; (c!IeU1f (t)jJ.i11 ~DII~J ' '....'--, '~-.\-\ -.x. ~~ ::l~___~...., .P January 28, 1997 Ms. Jane" Browning Ark-Tex Council of Governments Center West - Building A 911 North Bishop Road Wake Village, Texas 75501 RE: Grant Application Juvenile Officer/Juvenile Gang Officer - September 1, 1997 - August 31, 1998 Dear Janell: Enclosed is an original and two copies of the application for the Juvenile Officer/Juvenile Gang Officer grant for grant period September 1, 1997, thru August 31,1998. Thank you for your assistance in the preparation of our grant application. Sincerely, T~ ~~~ Tommy Haynes Project Coordinator TH/bd Encls. P.O, BOX 9037 · PARIS. TeXAS 75461.9037 . (903) 785.7511 . FAX (903) 785-8519 " " i: .' t COG Appb::ltlOn IOentiflerl........"'..... -l1li:) 3. Dllt Recenoec by COGfCJD t.-.calf. ..... ....l1li:) 2- COG to WhicI'lappliCltion is submlned: ~. Is tI'Iis appliCl1lon ~red Witl'l anattler COG? lalllliOlI:..... ....l1li:) Ark- Tex r.nIJnr; 1 of Government s. Ap~nllnlormation I. LepaJ namr cllptncy applying: I t. DMsion or LlTlIl within applicanl orpanation 10 aOmiruster pl1rr.: City of Pari s Police Department b. AOOress t Sfrt., or P. O. Box, city, st.rt, .nc zip COOt) d. Name, IOOress, le1ephont, Ind fix ru.nnber 01 the person Who can I P. O. OX 9037 answer Questions coneemin~ this application (pivt Irel COOt). Paris, Texas 75461-9037 Thomas E. Haynes P. O. Box 9037 Paris, Texas 75461-9037 6. Sate Plyet 1000000a:ation Number (903) 785-7511 (903) 785-8519 Fax 17560006359000 h. i)';lt of ,t..;l;itCation: i. iy;>t of ,t..;lpiicart (check ont box only) J Ntv.' ~ Continuation :I Stale Apency :I S\ale Collepe or Unn.e~ily .. --- :l County :l ~rivale Collepe or UniYe~ E.~. 11 ~:'ltinUJtion, c:omplete the lollowinp: ~X M1hc:ipalry :J India n i ribe Year of 1~1!l; lor this I~~lication lClltCl_): :l i CWl'Sl'Iip :I Nonprnfr. Orpani::.alion J Yur2 ~ Yur~ o Year ~ J Year 5 J Yur :l Spel:Za1 Dist-iCl :I Repional Council o! GMlTllTlerns - 0 Educational Serville Cerner :I 01he! (spec:lfy): :I InOtpellOerl: School Ois:tnCl Currenl Granl' SF . 97 . J04 . 10181 S. Nlme 01 GraI1lor Apt!\':f. Office 01 the Govemor, Crimil'lIl Justice Division , O. Ap~'j lor: P. O. Sex '2<28 ~ Stile Cri'nil'lll Justice Plannin; Fund '11111) . Auslin, i ecas 187" ;:) Crime Sto~~ Assimnct Ful'lO lmla) , '1. Geographic Ar_ 01 Projec: AdMles (Cibes .nc COllnbes) :l Juvenile JI.'Stiee Ind De&nquency Prevention Ad ~1oOt1a~ ~'f~ City of Paris, Paris, Texas :l illlt V OeIin~uency ?rrvention FUTId ~.Ia~~"'~f~ :I Vdims of Crime Ad Fund /lMera~ ~""E57! :l i exlS Nareotic::s Control ?rD9l'1m ~MIeII~ ~'f.m , , 1'l. County Where projed is based: I :l Safe an= Drvp-Fret Schools and Communities Ad ~_~ ~,'N Lamar County ,~. ?nlp:ad~ I o VIOIel'ltt Apai:'ls1 Women Ad ~tOera~ CFtlIo.'f.5N l. Stan Date: I b. t9t~te:31, :l C>>ler September 1, 1997 1998 , 2. Tille of Pro,feet , <. Are the actMties proposed in V'Iis application' 00% jlNtnilNelat~7 Juvenile Officer, Juvenile Gang Officer X~ Yes o No f".........+ '5. Requesleod Funding: - -, '6. If projed is S1ItewiOe, on Whal date was 1 copy of ~ application su1'lmined for I. Federal Granl ! $ .00 iAACS rtview'? ~- Funds (CJD) i JanUary 30, 1997 b. Stlte Grant ! $ 25,473 .00 (dale) Funds (CJO) If projed is Ioc:al, submission of application to repional coun:ll of povemmenls j t. Cash Matcl'l ! s .00 Sltisfa tne r~uiremtrl\ for IDeS rmrw. i 15,696 , 7. Is tht app/'tClnl Oetinquent on any federal Debt? i $ 0 Yes 11 -Yes,. atlach an ell:;)lanation :0 No d. In-Icind .00 MlCo\_& 'lloovOoot ! FOR COG USE ONLY lapplQlll.....~ i FOR CJD USE ONLY ! j laHIiolll ..... ~~ e. TOTAl i $ CPTN: Region ,: I 41,169 .00 I i Priori:y ,: RSE Din o OUl , Unique r: j . - ' - -- i . - -.-.. ,- - " e. To the ~ 01 my Io'l~pe and befit!, an cia in tI'Iis Ippli:::ation is true and coneoct. The OOClll'T'teTC has been duly l.nhoriZtd b)' the poveminp ~. of ~ t~c:al'f. and the ap;>Ttcanl will comp~ wr.."llht a::lcl'ltd ISSUll:'lCes If t"le tssis'.al'lce is awarded. .._._ I I ...... _____n I ---------.._Tf' .. ---..-...---------..---.- a. i~ Na~ 01 A"'horiZeod Otfl:ial j b. iille j c. j ele;>hollt Nvmber Michael E. Malone I City Manager (903) 785-7511 I d. S;;..l... ,I _ed Olfocial. ~ e. Date Sipned ~.-4/"';"-v,~ January 30, 1997 "\ CJD.l ApPUCATION FOR GRANT FUNDINC CRJMINAL JUSTICE DMSION, OFFICE OF THE GOVERNOR I CO~JY P~~_:F;~IGIBIPTY f.'Q~11 Be sure to reference the name of each relevant community plan when answerin~ the questions below. 1. Name the plan(s) under which the applicant is submitting this application. Tri-County Community Plan "I List the cities, counties, or pal' thereof covered by each plan referenced under questicn one above? City of Paris, City of Clarksville, Lamar County, Red River County, Fannin County 3. F or each community plan, state the problem(s) listed that this application would impact. Substance Abuse, Violent Crimes, Gang/Team Violence, Juvenile Crime And Detention, Domestic Violence 4. If a continuation application, quote the reference in each plan that mentions the focus ohhis application 2.S a pn omy. The Police Department gang officer works with all the other resources in identifying gang members and gathers intelligence. The officer also provides other law enforcement agencies with graffiti interpretation and what the graffiti means. 5. If a new application, list the gap(s) in services listed in each plan that this application would help to fill. FOR COG L'SE O!~L y Note: This form must accompany all applications for local or regional grants. :.;:Wo~": lu.. ~~ CFiN: ,...'" '" DESIGNATION OF GRANT OFFICIALS CJD rules require that three persons be designated to the posrtions of Authorized Official, Project Director, and Financial Officer for the purposes of administering a grant The Project Director and the Financial Officer may not be the same person but, under extenuating circumstances, one person may otherwise fill two posrtions. In accordance wrth the criteria and definrtion of responsibilrties set forth in the Governors Criminal Justice Plan for Texas governing submission of this application, the following designations are made: APPLICANT: City of Paris, Paris, Texas PROJECT TITLE: Juvenil e Offi cer, Juvenil e Gang Offi cer Grant H Mr. 0 Ms. Krlrl I nlJi ~ Projec1 Director (Type or Print) Police Chief - City of Paris Title and Agency P. O. Box 9037 Organization's Business Address (Street or P. O. Sox) x~ Mr. 0 Ms. W. E. Anderson Financial Officer (Type or Print) Director of Finance - City of Paris Title and Agency P. O. Box 9037 Organization's Business Address (Street or P. O. Box) Pari s City 75461-9037 Paris City (903) 785-7511 Telephone Number 75461-9037 Zip Zip (903) 785-7511 Telephone Number (903) 737-4142 Fax Number (903) 785-8519 Fax Number a Mr. 0 Ms. Mi chae 1 E. Ma lone Authorized Official (Type or Prin~ City Manager - City of Paris Title and Agency J. O. Box 9037 . Organization's Business Address (Street or P. O. Box) '...----.-. -- ,.,.._.....,..~ --.,.~-.-_.....- Pari s -: City (903) 785-7511 Telephone Number 75461-9037 Zip (903) 785-8519 Fax Number PROJECT NARRATIVE Please attach pages as necessary and mark them page 4.a., 4.b., 4.c., etc. All text must be typed in 10 or 12 pitch or point type. On a separate page: In 250 words or less, summarize the focus and activities of the proposed project. Carefully and tully answer all of the following in five pages or less: i. V\rnat is the specific problem to be addressed by th'ls application? 2. Explain the nature and extent of the problem using verifiable statistics. 3. V\'hat resources are currently being used in the applicant's geographic area to address this problem and how do those resources work together? 4. Identify the gap in available resources or services that. makes this application necessary. 5. If funded, how would the proposed project work with the community and with other agencies toward impacting the problem stated above? 6. \~'hat are the specific activities proposed for this project? Please include information on target area, population, and number of people served. (If a con~nua~on applicaton, s~1e only what activities differ from the current year of funding.) i. Explain how the proposed project activities will address the stated problem. 8. List the measures that the project will use to determine the effectiveness of the project and its impact on the stated problem. 9. Provide all available current information for each of the effectiveness measures listed above. (If a con~nuation application, provide information for the last two years, including all irlfQ!mction submitted to CJD on progress reports.) 410. What are the project's goals for each effectiveness measure by the end of the grant year? ,. ''''..01 FOCUS AND ACTIVITIES OF THE PROPOSED PROJECT This proposed grant project consists of the funding for one fufl time pofice officer whose sole responsibilities will be devoted to fighting the existence of criminal gangs. The officer wilf use every available person and agency to assist in his objectives. The juvenile officer will work with other youth agency officers such as the DARE officer, School Resource officers, Police Athletic League officer, etc. to assist him in his work. He will also work closely with the public schools, juvenile probation and other groups to accomplish this. Our juvenile arrests are up by over 100 in 1996 from last year. As recently as last week we had seventeen buildings sprayed with challenging graffiti in one of our housing projects. We also have had recent problems in our schools relating to gangs. The funding we receive from this grant is used exclusively to assist the Paris Police Department in slowing gang growth and enlistment, reducing gang crimes and to educate the youth of the City of Paris about the dangers and pitfafls of becoming involved with gangs. We have made much progress in the last two years, however there is much work yet to be done. The City of Paris has in the past had explosive incidents involving gang activities. The juvenile officer is really an asset in this area because he is utilized to speak directly with the youth and their parents, school teachers, ministers, youth groups, etc. to de. escalate these types of problems. 4a PROJECT NARRATIVE JUVENILE GANG OFFICER Criminal juvenile gangs continue to be a very real problem for citizens and law enforcement of Paris, Texas. The inception of this grant two years ago has enabled us to make significant headway in the analysis of at-risk youth, developing criteria for determining gang members, and assigning an officer to deal specifically with juvenile crime and gang activities. The continuation of this grant is vital to the further development of our juvenile program and our ability to deter gang activity. During the past two years we have developed programs that offer alternatives to the gang lifestyle, one on one counseling with at risk children, and the enforcement of juvenile laws as they pertain to gang activity. Of the two thousand four hundred two (2,402) arrests made during 1996 by the Paris Police Department, four hundred thirty-nine (439) were of juvenile offenders. Seventy-two (72) of the four hundred thirty-nine (439) arrests in 1996 were for felony offenses. These offenses included, but are not limited to, robbery, burglary, aggravated assault, sexual assault, and narcotics violations. According to the Lamar County Juvenile Probation Office, the City of Paris has a population of twenty-five thousand four hundred ninety-six (25,496) people. The population of all school-age children in Paris is four thousand two hundred twenty-five (4,225). The population of children ages 10 to 16 is two thousand four hundred seventy-five (2,475). The Juvenile/Gang Officer provided for by this grant is the main resource used by this department to address the problem of juvenile crime as it pertains to gang activity in the City of Paris. This officer works with other members of the Police Department, school teachers, school administrators, and other community groups to combat the problem of gang activity in our city. Some examples of the groups that the Juvenile/Gang officer works with are listed below: Police Athletic League of Paris, Inc. School Resource Officers Drug Abuse Resistance Education Officer Community Oriented Police Officers Crime Prevention Officer Boys Club Boy Scouts Lamar County Drug and Alcohol Abuse Program Paris Independent School District 4b This department is depending on the funding provided from this grant to continue the work we have begun. Prior to receiving this grant, the City of Paris had no juvenile officer to work specifically on juvenile crime and gang activity. Recently, our Juvenile/Gang officer has begun working with the Lamar County District Attorney, County Judge, Sheriff, Chief of Police, and Juvenile Probation Department to secure a juvenile detention facility for the City of Paris and Lamar County. Currently, there is no such facility within an hour's drive of the City of Paris. Funding for the Juvenile Gang Officer's position is imperative so that such work may continue. Our Juvenile /Gang Officer correlates information pertaining to all criminal juvenile activity within the City of Paris and Lamar County. In 1996, the Juvenile/Gang Officer was sent to receive training in the G.R.E.A.T. (Gang Resistance Education and Training) curriculum. Our local schools have embraced the thought of our Juvenile/Gang Officer teaching the G.R.E.A.T. Program to the student population of Paris, Texas. It is felt that this program will have a significant impact in deterring at-risk children from becoming involved in criminal juvenile gang activities. Since the development of gang identification criteria, we feel that we have a more realistic analysis of local criminal juvenile gang activities. We have been able to concentrate on juveniles who are actually engaged in criminal gang activity. We feel that we have a more accurate view of total gang membership as it correlates to reported criminal activities and juvenile arrests. This information, along with public feed-back, will help us to determine the effectiveness of this program. We believe the effectiveness of this program is evident in the statistical data previousty mentioned in this application. Last year's four hundred thirty-nine (439) juvenile arrests is significantly up from 1995's three hundredthirty-eight (338) juvenile arrests. This leads us to believe that the availability of a Juvenile/Gang Officer to specifically work in this area has led to more thorough investigations and a better service to our community. Additionalty there were one hundred twenty-eight (128) combined day and night curfew violations cited against juveniles in 1996. This statistic is down somewhat from the one hundred forty-three (143) violations cited in 1995. The development of gang criteria, also previously mentioned, has led to the identification of approximafely 85 hard-core gang members and approximately two hundred (200) fringe members/associates. This is consistent with 1995's eighty-five (85) reported hard-core gang members. Gang criteria was disseminated to all officers within the department. This is allowing us to develop a more accurate and realistic intelligence file on gangs and their memberships. 4c The Juvenile/Gang Officer has also been involved in programs concerning the prevention aspect of gang deterrence. These programs include counseling with children, parents, teachers, and others concerning gang-type lifestyles. The officer recommends alternatives to this lifestyle and has assisted them by offering sporting or recreational events and programs, enlisting them in Boys Clubs, Boy Scouts, Job Programs, Police Athletic League, and Alcohol and Drug Abuse Programs. The Juvenile/Gang Officer has also worked with juvenile probation and school counselors to assist juveniles in any other problem areas they may have. Recently, the Juvenile/Gang Officer has initiated a graffiti removal project as the City of Paris has purchased a system for same. As recently as last week, seventeen (I 7) homes were sprayed with gang graffiti in our public housing units. Our goals are to continue to work with every available resource officer in an effort to decrease both the hard-core gang member and those associated with gangs and their lifestyle. We hope to decrease both of these levels by at least ten percent (10%) during this grant period. We also hope to see a decline in curfew violations and juvenile arrests of ten percent (10%) due to our all out efforts in prevention and cooperation with other resources after an initial contact has been made. We feel that by educating children in school with the G.R.E.A.T. Program that we will see some of the same results that we have seen from our D.A.R.E. programs. It is almost a certainty that, without the funding of this grant, all of the positives that we have seen will be reversed and the gang problem will once again begin to start spiraling out of control. We will do our best to use this funding to help fight juvenile crime and decrease gang activity and its associated crime. BUDGET INFORMATION Section A-Budget Summary l S i t (1 ) (2) (3) (4 ) n h Budget Categories t t d CJD Funds Cash Match In-kind Match Total II I ".., \/DCA. "_, ,. II o..r) t Personnel (Salaries) $ 25,473 $ 2,777 $ S 28,250 1- A. 2. A. Personnel (Fringe Benefits) 0 9,159 9,159 3. e. Contractual 0 0 0 ( c. Travel and Training 0 0 0 S. D. Equipment 0 0 0 6. E. Renovation/Retrofrt 0 0 0 7. F. Supplies & Direct 0 3,760 3,760 Operating Expenses 8. Total Direct Charges 25,473 15,696 41,169 (SU!l': d ~.'7) 9. G . Indirect Costs 0 0 0 '0. Totals $ 25,473 $ 15,696 $ $ 41,169 (SlIIl'i d ~J) ,,, Program Income $ 0 -'- Section B--Cash Match- Section C-Program Income Enter separately tach source of matching funds and the amounts.. j etal must agree with Line j' I CO~Jmn A above. Total must agree with Line '0, Column 2 above. Source Amount II Source Amount City of Paris 15,696 - I , '" u~ ~. m:.:$': C:$:IO$t the ~i.Jr:e 01 caSI'l r.-.alt!'l r. an . ~~ CUI'l rr.alt.a, m..'Sl tle Hom Curien: s.ources nO! anllel It'C "moln or . ram InCO p;> :.a I y pi ~ p~ me. I have rud and a ree to the accuracy of pages CJD.5 through CJD '3 of this application and have initialed each page. .~ W.E. Anderson, Finance Director Typed Name and Signature of Financial Officer as designated on Page CJD.3. Criminal Justice Division, Office of the Governor (Refer to page 2' of the 7 P9B Plan. SCHEDULE A PERSONNEL ,. Direc1 Salaries % of In.kind Title or Position' Time2 CJD Funds Cash Match Match TOT AL~ Juvenile Officer/Juvemle 1100% I S s /S /s 28,250 (A) Ganq Offi cer 25,473 2,777 (8) I I I I I (e) I I I I I (D) I I I I I (E) I I I (F) I I I (G) I I I I I (H) I I I I I TOTAL Direct Salaries IS 25,473 I $ 2,777 IS IS 28,250 (1 ) (2) (3) (4) 2. Fringe Benefits % or In.kind $ Rate CJD Funds Cash Match Match TOTAL FICA & Medicare I @.0765 $ 1$ 2,161 1$ $ - Retirement @.0951 2,687 I -"- Insurance (Life & Health)2~~: UU pe .@ 3,000 I Workers' Compensation I @. 031~ 887 I I Unemployment Insurance @.015 I 424 I Other (Explain) I I TOTAL Fringe Benefits , $ 0 $ 9,159 $ S 9,159 I I TOTAL PERSONNEL BUDGET I I S 25\473 $ 11 ,936 1$ $ 37,409 I I I , Include only one position per line. Attach a description of the duties or responsibilities of each position. 2 Express 2S a percent of to~altime. Must be at leas1 25%. (40 hours per week equals' 00%) .. Should reflect employee's gross salary attributable to the project If applying for continuation funding, just if) any salary increase over the previous year. bz.e- ,.. _ . _. I "'U- I .... ,. JUVENILE OFFICER/JUVENILE GANG OFFICER JOB DESCRIPTION The duties and responsibilities of the Juvenile Officer/Juvenile Gang Officer are shown below: 1 Investigate or assist in investigating all crimes with Juvenile suspects. 2. Do follow up investigations on juvenile crimes as requested by the prosecutor's office. 3. Question and take statements from juvenile suspects. 4. Refer juveniles arrested into the Juvenile Justice System when appropriate. 5. Notify and meet with parents of juvenile suspects to inform them of our contacts with their children and explam what we plan to do and what they need to do. 6. Arrest and/or counsel with juveniles who violate our daytime or nighttime curfew. 7. Maintain a file on juvenile gang members and their crimes. 8. Counsel with juvenile gang members or potential juvenile gang members. 9. Attempt to get juveniles to participate in activities designed to build good- character and self-esteem, such as, Boys Club, Police Athletic League, Little League Baseball, Boys Scouts, Girl Scouts, School Athletics and motivate them to stay in school. 10. Cooperate with the DARE Program. 11. Prepare and deliver programs to citizen groups, civic organizations, schools and anyone else interested concerning juvenile crimes, problems, concerns and offer and receive suggestions for solutions to these problems. 12. Conduct himself in a manner to always be a good example and/or role model for the children to admire and follow. Criminal Justice Division, Office of the Governor (Refer to pape 22 of the 1998 Plan.: SCHEDULE 8 PROFESSIONAL AND CONTRACTUAL SERVICES (1) (2) (3) (4 ) In-kind Description of Service CJD Funds Cash Match Match TOTAL (A) IS s /s s (S) I I (C) I / (D) I (E) I (F) (G) I I (H) I JOT AL PROFESSIONAL AND $ $ $ $ 0 CONTRACTUAL SERVICES REQUIRED BUDGET NARRATIVE: Briefly describe and justify any anticipated contradual arrangement and worn produds expeded. Describe basis for arriving at the cost of each line hem. Professional services (such .s consuHants, trainers, counselors, etc.) should be described by type of service, number of hours, rate per hour, and travel costs, if any. Use additional pages as needed. ~ 2J~c- Fi:"ancial Officer Initials Criminal Justice Division, Office of the Governor (Refer to page 27 of the 1998 Plan.) SCHEDULE C TRAVEL AND TRAINING 1. Local Travel (' ) (2) (3) r Trtle or Position Miles Traveled CJD Funds Cash Match In-kind TOiAL Annually/SRa1e Mat ch (A) IS IS S 1$ (B) I I (C) I I I (D) I I I (E) I I I (F) I I I LOCAL TRAVEL TOTAL Is Is s Is (~) 2. In-State Travel (Specify cleany and use continuation pages if necessary) Purpose Destination I CJD Funds I Cash Match In.kind I TOTAL Ts 1 $ $ Is I I I I I I I I IN-ST A TE TRAVEL TOTAL I IS Is Is IS 3. Out-of-State Travel (Specify cieany and use continuation pages if necessary) Purpose Destination I CJD Funds I Cash Match In.kind I TOTAL I Is IS $ )s I I I I , I I I I OUT.OF.STATE TOTAL [s Is $ Is 4. Training Tuitions and Fees (Specify cleany and use continuation pages if necessary) Purpose Training CJD Funds r Cash Ma1ch I In.kind I TOTAL /$ Is $ /s I I I I I I TRAINING TOTAL . $ Is $ $ - --..- ..- -_.' '~ .-. TOTAL TRAVEL BUDGET ..'-~ $ $ $ S 0 NOiE: Wlltn P<'SOna1ly - "~:I.. ... "'" !~ ,,,..]. !'an.,.,,,.];,,, c.....,. ... "'''"'' '" s'"",,, C. When '9<"Y ~ Ie...e .._ "H~'~. ". \lthielt O~ralior'ilrr.ainlt1'lln:t tOSls ~hO:JI= be ~"lDW:'l O~ Se!'ltoule F, .SUtlpJits anti Dil~C1 O~~alinp EQtTlStS: REQUIRE D B U DG ET NARRATIVE: Briefiy describe the applicant's travel policy (i. e. mileage rat es and per diem rates). Specify purposes for each ilem of travel. Break oul cosls of each in-state and each out- of-state trip 10 separately show the specific costs of transportation and of per diem. 0~ rinancial Officer Innials ,... It, ~ Criminal Justice Division, Office of the Governor (Refer to page 28 of the 1998 Plan.) SCHEDULE D EQUIPMENT PURCHASES (1 ) (2) (3) (4) Equipment Name or Description and In.kind Quanttty (Do Not Ust Brand Names) CJO Funds Cash Match Match TOTAL (A) $ $ 1$ $ (8) I I (C) I (0) I I (E) I (F) (G) I (H) I TOTAL EQUIPMENT PURCHASES $ $ IS $ 0 REQUIRED BUDGET NARRATNE: Describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. Use additional pages as needed. 'U~ Financial Officer Initials f"r\.C Criminal Justice Division, Office of the Governor (Refer to page 29 of the 199B Plan, SCHEDULE E RENOVATION AND RETROFIT FOR JUVENILE DETENTION FACILITIES i his schedule applies only to Fund .(2' and may only be used 10r projects that renovate or retrofit existing facilities to be used 10r jl1Venile detention in order to comply with the federal Juvenile Justi:e and DellTlquency Prevention Act I (' ) (2) (3) (~ ) In-kind Itemized Costs of Renovation/Retrofrt CJD Funds Cash Match Match TOTAL (A) $ $ 1$ Is (8) I I I (e) I (D) I (E) I I (F) I I I (G) I (H) I (I) I (J) I I (K) I (L) I I (M) I I (N) -- {OJ (P) I (0) (R) (S) (T) I (V) I I (V) I I (W) 1 I TOTAL Is $ Is Is 0 REQUIRED BUDGET NARRATIVE: ~lt1ach as many pages as necessary to describe the basis for arriving at the cost of each line item. Provide justification and explanation of use. VIP ~:- _ _ _~_I ^"-' Criminal Justice Division, Office of the Governor ::- - SCHEDULE F ~UPPLlES AND DIRECT OPERATING EXPENSES (Refer to pape 29 of the 1998 PIc : (' ) (2) (3) (4) Directly Charged Supplies and In.kind Other Operating Expenses CJD Funds Cash Match Match TOTAL (A) Office Supplies S S $ 150. $ 150. (B) Postage I 50. 50. (C) Telephone Expense I I 200. I 200. (D) Vehicle Operating Expense I 3,360. 3,360. (E) (F) I (G) (H) (I) I I(J) I (K) I I I ; i (l) I TOTAL SUPPUES AND DIRECT $ $ $ $ 3,760. 3,760. OPERA TING EXPENSES REQUIRED BUDGET NARRATIVE: Describe the basis for arriving al the cost of each line ilem and JUSlifica. tion for requesting each item. Use additional pages as needed. (A.) Office Supplies - usual and routine office supplies such as stationary, business cards, etc., for an annual amount of $150.00. (B.) Postage - usual postage required in correspondence and mailings at an annual amount of $50.00. (C.) Telephone Expense at an annual expense of $200.00. (D.) Vehicle Operating EXRense - expect 12,000 miles annually at $.28 per mile equals $3,360.00. vle- . Financial Officer Jnitials CJO.ll Criminal Justice Division, Office of the Governor ~ ;NDIRECT COST~ SCHEDULE G (Refer to page 30 of the 7998 Pi, The maximum amOunt of indirect costs that may be applied for is not 10 exceed a total of two- percent of the total direct costs provided by CJD, unless the applicant has an approved cost allocation plan. - Indirect Costs I CJD Funds (A) T olal Direct Costs (mLS: !Qua' pape CJD5. Ill! S, column,) I $ 0 (8) Total Indirect Costs $ 0 , I , J Applicant is using the CJD two percent rule to determine the amount of indirect cost. J Applicant is using an approved cost allocation plan to determine indirect cost. ~~ Financial Officer Initials TOTAL PROJECT BUDGET - 7lX Yes o No This Projecl is completely sUPPOr1ed by CJD gr.anl dollars and gr.antee malch. There are no other local, state, federal, or fOUI'1dation grant dollars assisting this program. If 'yes', the financial officer should sign below and may disregard the rest of this form. t , [ 1. Amount of Funding: Purpose/Use of Funding: $ Source of Funding: 2. Amount of Funding: Purpose!Use of Funding: $ Source of Funding: 3. Amount of Funding: Purpose/Use of Funding: $ Source of Funding: - ~..- 4. Amount of Funding: Purpose!Use of Funding: $ Source of Funding: . ~ If 'no', please indicale below the amounts, sources, and purposes of other funding. - Total grant dollars excluding this CJD granVappJication. S (Use additional pages as needed.) CJD funding and grantee match represents __ % of the total funding of this project. - Financial Officer Initials v~ r' . -" ',.". CJO.l' The applicant hereby assures and cmifies thaI the project "'ill comply "ith the regulation, policies, guidelines., requirements including 0 MB Circulars No. ,.1..122, ,.1..11 0, A.J 02, aDd ,.1.-87. as they relate to the appli cation, a c I lance aDd use of funds for this project. Also the applicant assures and wtifi.. 10 the grant thaI: l. It )lOSSesses legaJ authori~.to appb' for the ,grant; that a resolution, motiOIl or similar actiOIl has h= duly adop1::d or Pmcd as all official act of the applicant's governing body, authorizing the Dling of the applicatiOIl including all under standings and lSSllrances caotained therein, and directing aIld authorizing thc)lCf5On identiliod as tbe official !l:prt!ent of the applicam to act in =e::ticm "ith the applicaticm aIld to prm ide such additional infcl!lnaticm as may bt require( 2. Federal funds made alGilable una:, this formula gram "ill DOl bt ustd to supplant stalt or 10:aJ funds, Inn "ill be USe( inatase the alllOllllts of such funds that would, in the absence of fcdaal funds, be madt a\GiIable for lall' aUorcemQI! aCImnes. ;. M21cbing funds ItQUirod to pay tbe DOll. fcdaal poniOIl of the ~ of each program aIld projea, fcniUch gI'2m funds ; made 2\GiIable, shall bt in additiOllto funds thai would otbernist be made a"aiJable for law aUorCQtlQI! by the recipic of gram funds. 4. Jt "ill t:lmpb'" itb rcquiranents of the pro'isions of the Uniform ReJcx:atiOll Assistance aIld RtaJ nop=::' Acquisiti ~ Aa of] 970 (P. L 91-646) "lli::ll prmides for fair and equitable IrtaImQlt of)>Q'Sons dispJace:las ! relull of fcd:rGl a" fede:ally assisted PTO~. 5. Jl "ill ~h' "ith the minimum Wal!e and maximum hours prmisians of the federal Fair Labor SlGnca:ds Act. as lber l?pb'to hespilal and edur.;tionaJ mmtiOIl cmploy~ of Sl21e and local gm'Cl1lments. . . 6. Jl "ill tSlablisb safeguards to probJbit cmploy~ from using their positians for a pwpose that is 0: gires the appea::a"ce being moti,.lIOd by a desi1t for p.i'GIt gain for thQlls:h'CS or omtl>, Particularly mose "ith "Dom they ha\'e famib', business: or othe; ties. i. Fl!lld =-g, auditing, lDOllito:ing, and such eI-aJuation procedures as lna)' be ~sary to ke:p such le:OTds as CJJ: or the Comptroller General shall P=1be, shall he prO\id:d to llWe fuca! CO!Itrol, proper m~ and efficiQlt disbursemem of funds recei\'ed under the gI2nt 8. It shall maintain such da!2 and infClllDaliOIl and submit such re;xuu, in such farm, at such times, 2lld CD:ltaining such iniormation as em may require. 9. The ~ contained in its lp)lQon me:! all 1tqUirtmQ,ts, that all the information is correa, that tbae has b= appropriaI: =dinatiOIl "ith a5t:u:d agalcies, and that the applicam "ill t:lmply "ith all prm isiO;lS of me gr2!l12lld all other applicable federal and sw: J:,.~,ltgUlations, and guid:Wies. 1 O. It "ill t:lmply "iIb all ~ imposed by the Fcd:raJ sPODsoring agent)' CO!Ic:rning special :equirQDents of law, program requirCJ)QJIS, and otbrJ admiDistrati\'e rcquiranQJts. ] 1. 1'm-suam to Sa:tians 223(a XI 8) and 296 of the JJDP Act, the Gnm:e assures that JlTOCedm:s ha,~ h= established to ensure that pro~ fundod l!lla:, the ]JDp AQ sha1I DOl disclose program =di .CO!Itaining the idcoti~, of indiliduaJ juI'emJes. Extqltians to this rcquiranent (a) auIborization by Jail; (b) COIlSQlt of :itber the juvemJe or his J~y authc- riud 1t)>Tcsauati"e; or (c) iustiDcation that othCl\\isc the functions of this title cannOl be ~ormcd. Vnder no cirtum- stan~ lna)' public projectltpO;t.s er findings caotain names of attuaJ jUl'Cllile ser.ice recipiCllts. J 2. It "ill insure that the facilities lIlld:r its OIIlltl>hip, leas: or supenisiOIl "iUch shall he utilized in the ~t of t'>: project ZIt nOlIistcd OIl the EmirOlllllental Protections Agent)"s (EP.~) list of Violating Facilities 2lld Iha1 it "ill notify Lie Federal ,gTanlor 1itllC)' of the n::cipt of lll:' COtllIntlIlir.;tiOIl from the Director of the EP A Oliice of FcdenJ ACliI iues indicating that a facility to be ustd in the project is lIlldcr tonsidaatiOIl fer listing by the EP A l3. II "iD COOlpl)' "ith the Dool inswance purchas: requirements of ~ ] 02 (a) of the Flood Dislllcr Protccticm AQ of 1973, Public La", 93-234,87 Slat. 975, apptO\'!d Dertmhe< 3J, 1976. Seaionl02 (a) requires, on and an., March 2, 1975, the purchase of Dool insm-ance in camnunities "~cre such ins1nnce is alGilable as a condition for the ltCCipt of aOJ)' Fed:raJ ManCaJ assiSIantt far COIlsIructicm ar acquisition PUlposes far use in any arc" that has been idcotified by the Se::ClaI)' of the Dcpanman of Housing andtJrb2ll DcVcJopmQlt as all arc" ha\'ing spctial Dood hazards. 1 4. Jt "ill assist the ,gran1Ol agenC\' in its compliance "iIb ~ 106 of the National Historie Prest1\'ation Aa of 1966 as amended .. {l6 U. S. C: 4701 ExctoIilt-6rdcr lJS93, and the ArcheoJogicaJ and Historie l7esen'a1ion Aa of J 966 ( 1 6 U. S. C. 469a.1 :t soq.) 1>;' (a) consuJting "i!h the Slate Historic Pr:s:mtion Officer 0., the conduct of in,'CStigatians, as n:cessa.,', to identiJ), propcnies 1is1:d in or elipble for inclusion in the National Regisla of Historic Placei lba! are subjCClto ~\'me eS cas (see 36 cn Pan 800. 8) by the acti\ i~', and notifying the gI'2mor agent)' of the cxis1:nce of lll)' su~i properties, a,d 1>;' (b) COIllpb ing "i!h zJJ rcquircnents established by the ,granlor agent). to a\'oid or miti gale ad\'em eff CC'J up'" such properties. 15. h \liD comp~' \\i!h the Uniform GranT and COnlra(1 Manage/nfnTs SIandar ds (uGCMS) del~lopcd Wldcr the dircai\~ of !he Unif onn Grant and Contr3Cl ~lanagcnent Act, Chapter ]83, T cxas Go, =ent Code. CERTIFIED ASSlJR.~CES CJD.1..4 CERTIFIED ASSURANCES (Continued) ) 6. ]1, if · COllll~', has takcc ~ will takt III aaianllllZssmy 10 provide the T = ~I of Criminal Justice and the Dep211lDtnl of Public Saftl)' any triminaI histol)'1tC<rds main~ bj' the =1)' ill the IIlanne1 spcciDcd f~ tht pill" poses of those d:panmcnts. J 7. II ~ilI cnmp~' ~itb Tille VJ of !he Ci\'il Rights Aa of 1964, 42 U.s. c. 2000d (prob,biting distriminatian on the basis c Tart, color, or llaIional origin), Section 504 of!he Rdlabilitmian Aa of 1964, 42 U.s. C, 794 (prolubiting disaiminati, on the basis ofhaodit3p 1 the Age Disaiminatian Aa of 1975, 42, U.S. C, 6101, a seq., and tht DepanmQll ofJustice NOlldisaimimriOll ReguJaticms, 28 en, Pmt42, Subpans C, D, and G, J 8. 11 will. in !he eI'tIll · f=b.l ~ Slalt rnun or ftd::aJ or Slalt ~ agr:my makes . finding of cliscimillatian aft a due plOttS! hearing, OIl the gTOuod of Tart, allor, religillll, national origin, sex, age, ~ handit3p against the project, forn~ a ~' of the fiDdiog 10 !he CrimiDai Justice Division (OD). 19. 11 ~ilI comply ~itb Subtitle A, Tille n of the AmenClllS WIth Disabilities Aa (ADA), 42 U.S. C 12] 3]']2] 34, and Dep211lDtnl of Justice impl=ting ltgU!atillll, 28 CFR Pmt35, ~ll= Slalt and local govCl'llm:nts may not refuse 1C allow a ~ ~itb. disabimy Io)lmlicipalt ill. s::nice, pro,!Tam, or aai'i~' simp~' because !he ptl50n has . disabili~ ~O. hill comp~' ~itb the following St:::licms of!he JuvcniJeJustice and D-.1illguQt)' Pm'tlltion Act, U.S C. 5671 (c) (l). ~ 1 (a) (12) (A), rt.sarding R:DOl'a! of StaIlls offend:'! from =re facilities ~~. (a) (13), rtgzrding sigbt.and-SOlmd separa!ian of jln'ClliJes frll:ll adults ~!i", d:!ailltd ill the same s= facili~. 23 . (a) (14), regarding remora! of jllVtrJiles frll:ll adult jails and loclcups ~ 4 . (a) (23), T:Ezrding reductian of!he dispropomOllal: c:aniinemClll of !>cia! and ttlmic minorities in s= facilities. 25. 11 ~ilI comp~' ~itb the Jl10Visicms of the W Aa lIiUch limil!he political activity of emplO)'ttS, 26. hill ~, and assure tbe COlIlp- of III its ~ wi1h the applir.able pltll>jsicms of Title) of the Omnibus Crime CollO'Oi and Safe S1ncls Aa of 1968, as "'""Ild=i, the JIlVClll1t Jusoee and DclinIjlll<lCy PwemiOll Act, or the Victims of Crime Act, as appm]llialt; the JllOlisicms of !he C>lITCll editiOIl of 1lie Office of Justice ProgIal!ls Finzncial Guide and all olbcr applicable f=b.llaws, ~ or regula!i0llS. 27, 11 ~ilI COIIlp.Iy ~itb !he JllOl'isicms of 28 CFR applitable 10 ~ and COOpcnljve agItemCllts including Pmt18, .t.dmillis. Ilative Rt1iew ~ Pmt20, CriminaJ JUSllce lnfonnarian S)'Sltms; Pmt 22, CanDdcltiality ofldCDtiDable Rtsearr.b and Statistical lnfonnarion; Pmt 23, CriminaJ lmtnigCllce S)'Sttms Operating Policies; Pmt 30, lnltr80VCDmaual Rt1i:ll' of ~ of Justice l'rograms and Actnities; Part 42, Nandisaiminati~ Oppanumty Policies and ~; Pan 6], l7ocedm.s forlmplcmCllting the National EmirCltllllanal Polic)' Aa; Pan 63, floodplain MADagcmQll and Werland Prot::tiOIl ~; and f=b.l Ja..5 ~ reguJaticms appli~le 10 ftd::aJ assistance pIOgIal!ls, 28. Jt "ill C<lmply, and all its ~ wiD comply, "itb the nandisaiminatian ~ of !he Omnibus Crime and S2fe S1ncls Aa of 1968, as 2lIICllded, 42 U.s, C. 3789(a), tbe JUVcJiIe Justice and Dilinqu:lCy Pm'Clllian Aa, or !he Victims of Crime Aa (as ap)llOJllial:); Tille VJ of 1he Ci\'il Rights Aa of 1964, as 2lllClldcd; Sectian 504 of the khabiiiwian Aa of 1973, as amQd:d; Subtitk A, Tille IT of tbe AmaiClllS ~i!h Disabilities Act ofl990; Title IX of the E4ucatiOll AmClld. mCllts of ] 972; the Age Disaiminarian Aa a[ 1975; )lq>anmClll of Justice Nan.~an ReguJaticms, 28 CFR Pan 42, Subparts C, D, E, and G; and !he Depanmem a[ Justir: reguJalicms an disabilitj' discimmatiOll, 28 en Pan 35 and Pan 39. 29, II ~ilI Jll'Olide III !qual Cppolllmity Program if required 10 l1l>;l1lain on:, ~lltlC the applicatian is for S500,000 ~ mO!:. 3D, II ~iD comp~' ~itb the Jl10Visians a[ tbe Coastal Barrier Rcsourr:s Aa (P.L 97.348) dated Oaobcr 19, ] 982 (16 U.S, C. 350], et seq.), ~ilich prolubits tbe ~ of lllOSl new fedcraJ fuods ~ithin the ucits of the Coastal Barrier Resources SYsttln. Signature of the Authoriz:d Official CJD.1S CONFIDENTIAL FuNDs CERTIFICATION FoOD RA 4b To: Criminal Justice Division Office of the Governor Attn.: Texas Narcotics Control Program Post Office Box 12428 Austin, Texas 78711 FROM: Name: Kar] I.ouis Title: Chief of Police Grantee: Citv of Paris Grant Tirle: Juvenile Officer, Juvenile Gan~ Officer Location: Paris. Texas Grant Number: SUBJECT: Disbursement ofFunds for Confidential Expenditures This is to certifY that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in this special condition. SIGNA1URE: DAtE: 1 / 30 / -97 _. .., - '-".. 14 em Fonns Packe~ revised 7/96 . .. ., .....". ~ .......-..- NOT APPLICABLE TO Tt ..~ GRANT STATE OF TEXAS, COUNTY OF _ CONTRACT FOR DETENTION SERVICES Fonn RA S In accordance with the Uniform Grant and COnlrOCl Manogement Standards and Provisions of the Governor's OtIice, Criminal Justice Division,. , _ , and (Grant No.) (Name ofGramee) , hereinafter called Service Agency, by this Agreemen~ and in COnsidOl1ltion of the mutual promises set fonh below, agree that: 1 PROVISIONS OF SERVICES A. The Service Agency agr.es 10 Provide the following sen'ices, which shall he limited 10 allege or adjudicated jllVenile offenders in cenified detention facilities which meet applicable standards: B. For and in COnsideIation of the above-mentioned services, the _ agrees to pay the (Name of the Grantee) $en,ce Agency and amount not 10 exceed $- per client per day. This fee does not exceed the actual COst of care in the Service Agency, which is $ per day, and does nnt exceed the amount allowed in the current On Maximum Rote Schedule. (NOTE: If the contract provides fnr reimbunement fnr reserved bed space, substiture the following language fnr this )laI3gIaph: "The agrees 10 $ per day per jllVeniJe during actuaJ days in placement at the Service Agency's facility. The combined fee for IeSelVed bed space and actuaJ days in Placement does not exceed the amount allowed in the current C1D Maximum Rote Schedule.") T otaJ tcimbursement unde! this contract shall not exceed S_ C. The Service Agency is under no obligation 10 retain space for the client in unauthorized deJlanure sitnations. D, Payment is 10 he made monthly. Claim for Jla)ment will he submitted no later than leIl days from the last day of the month for which payment is being requested. E. Each hilling should contain the name of the client or clients for whom pa)'Olent is being requested along with the number of days (stated COnsecutively) for which pa)'Olent is being requ:sted. F. The Smice Agency is under no obligation 10 accept a client who is deemed inappropriate for placement in the program by the SeIVice Agency. n. OTHER PROVISIONS A THE GRANTEE SHALL (check one): o keep all project records o assist the service provide! 10 establish a set of!OCOnls that comply with the requirements ofUGCMs and the rt!llll of the gram and shall periodically inspea such !OCOnIs 10 ensure that they are Properly k~ Records shall he Preserved for three (3) )'ears for inspection by on, or any state or fedcraJ agency authorized 10 inspea the same. B. In the event of a default of the Service provider, the grantee agency may cancel or SUSpend the conllaCl and the service provider shall he entitled 10 lOCOVeIy for all serviced provided or materiaJs delivered prior 10 the cancellation date (or unused materiaJs may he ntunted) or shall repay any funds advanced for services DOt yet 1tndered. C. All licenses, legaJ cenific:ations, or iIIspect;ons required for the services, facilities, equi)llllellt, or materials, and all applicable state and fedenllaws and local ordinances must he complied with by the service provider. FailUl1: to comply with this requirement shall be ~ted as a default EnlllJJerate any additinnaJ Provisinns desired by the panjes or ~itich em may direct to he added by specific instruction. EXECUTED THIS - day of _ ,19_ Name of Grantee Agency Name ofSenice Provider by: OttICial A~ .. Sip bv: . - 0lr1Cial A~orU.cI .. Sip 15 em Forms Packe~ revised 7/96 . """ -.~",.~- .~. "0",-, ....._..___ NOT APPLICABLE TO THIS GRANT CONTRACT FOR RESlDEN1IAL SERVICES STAn: OF n:XAS, COUNTy OF - Ponn RA 6 L PROVIsIONS OF SERVICES In accordance with the Uniform Grant and Contract Ma/llJgement Standards and provisions o[ the GOVelnor's Office, CrintinaJ Justice Division, Grant No. and (Name of the Granite) ~ --' hereinafter called SeJVice A8ency, by this A~ and in COllsidetation o[ the mutual PTOlllises Set forth below, agree that: --- ll'prl;: SPecify here the level o[ care to be provided (circle one): The Service Agency agrees to provide the following seJVices, ~itic.h sban be limited to a1Jeged to adjUdicated Juvenile offenders in licensed c.hi1d care fucilities: F. Each billing should contain ~ Dalne of ~e client or cl!ents. [or whom payment is being requested along with the Dwnberof days (staltd COIlsecubvely) for whic.h paYll1ent IS hemg requested. . G,. l1le SeJVice AgenCj' is IlDdeJ: 1)0 obligation to accept a client who is deemed inappropriate [or placement in the prograzn by Sezvice Agency. 16 CJD Fonns Packe~ revised 7/96 B. Reco8lliz:ing that a parr o[ a client's r~ililalioD prosnun may include lime a~~y from the residential setting 0: the Se:nc:e Agency, suc.h as Weekends, holidays, etc., and that the SetvJce Agency must retain SPace for this client II!ltiJ his retu1ll, - will pay the SeJVice Agency the above . o.ee-upon 1Noo.,,~ _ ~. amOUnt [or suc.h regularly scheduled days away from the SeJVice A8ency or its prosnun providing thcy do DOt ~ ten (10) days at anYone time._ C. If a client DIa/ces an IIllauthorized departw-e fr01l1 the SeJVice Agency, the _ (Nllllco[~ . _ sban be Dotified inunediateJY. If the client returns to the SeJVice Agency within ten (10) days or prior to the last billing day of the month, wbicbcver sban 0CQlr .6m, the SeJVice Agency sban I'CCeive paYll1ent [or those days the client Was abSQlt from the Service A8ency, but Dot to exceed then (10) days paYll1ent D. The Service Agency is under DO obligation to retain space [or the client in llDauthorized departure situations. E. PaYll1ent is to be made monthly. C1aim.for paYll1ent will be submitted DO later than ten (10) days from the last day o[ the mODth [or wbic.h payment is being requested. Primary Specialized Inlennediate Emergency shelter Thezapeutic Intensive In-Patient PSYchiatric . Levels o[ care and Services to be Provided at each level are those defured the ClD Marimum1/ate Schedule. The r exas COJrunon Application [or Placement o[ c.hi1dren in residential seJVices sban be USed or aIJ juveniles placed under C<lDtract. A C<lpy o[ the CODnnon application sban be lllainrained in the project records. A. For and in COIlsideJation of the above-mentioned seJVices, the _ _ agrees to pay the . IN...".. c;",;) SeJVJce .Agency an amount Dot to exceed $- _ per client per day. This fee does DOt exceed the amOllDt aIJOWed 1D the culTent ClD MOXimum1/ate Schedule. r otal reimbunement under this C<lDl1act sban Dot exceed $ ------ -- . ~"- -- .- -. NOT APPLICABLE TO 111/5 GRANT n. INDIVIDUAL PROGRAM PLAN AND FAMILy INvOL VEMENT A. Eac.b cliem placed with the Service Agency shaD have a written Individualized PTOgram Plan (IPP) developed in concert with the cliem and llIUtuaIIy agreed upon by the appropriate Service Agency sr.jf and appropriate county personnel prior to placement D. Copies of the original IPP and the periodic reviC\\~ are to be maintained by the Service Agency and the COUnty placement officer. B. The IPP shaD be reviewed jointly by the apPropriate Service Agency ~ the child, and the appropriate county peJ'sonneJ at reasonable intervals, DOt to exceed ninety (90) days, to assess the cliem's Pl'Ogress with modifiCation of the IFP being made when indicated. C. The IPP shaD contain the reasons why the Placement will bCOefu the client; shaD speciry behavioral goals and objectives being sought for each clien~ shaD Slate how the goals and objectives are to be achieved in the Service Agency P!acemen~ and sha11 Slate how Jlarent(s), 8Uardian(s), and where POssible, grand parents other extended family mem~ will be involved in the IPP to assist in preventing or controlling the client's alleged delinquem behavior or alleged conduct indiCation a need for SUpervision as defined in the Texas Family Code. E. The Service Agency shaD Provide each child's probation officer with a IlTitten report of the child's Progress on a monthly basis. F. If a child in Placement at the Service Agency makes an llIIauthorized departure, becomes seriously ill. or is involved in an incident of a seriOUs nature, the Service Agency shaD n~ the child's probation officer and the COUnty placemem officer immediately and ensure that parents and proper authorities, including the Texas DC)lartment of Protective and Regulatory Services, are notified. G. The COUnty TeSelves the right to lenninate the child's placement at the Service Agency at its description. The Service Agency IJlUst not release a child to any)lerson or agency other than the COUnty without the express consent of the county. L Unless otherwise stipulated by the county, the child may visit freely with parents and relatives at the hODle in accordance with established Service Agency POlicies." H. The county IJlUst approve the child's participation in any furloughs, home visits or extended agency trips. . J. SIISpected or alleged cases of child abuse IJlUst be inunediateJy repotted to the COUnty placemem officer and the Texas ~ent ofProlective and Regulatory Services. IlL EXAMINATION OFPROGRAM AND REcORDS A. The Service Agency agrr:s that it wiI1 pertuit the COUnty to CXaIninc and evalllale its PTOgram of Services provided under the lenns of this ConlIact and to review COUnty cliem records. This examination and evaluation of the program will include unscheduJcd site visitations, Observation of progIams in O]leralion, interviews, and the administralion of questionnaires to the. .~.o~~_S~ceAgency and the client. - . "-- B. The Service Agency shaD Provide III the COUnty such descriptive in1'onnation on COIItIactcd clients as requested on fonns provided by the county. 17 em Forms Packe~ revise4 7/96 NOT APPLICABLE TO T~. .I GRANT C. The Service Agency agrees to maintain and make available for inspection, audi~ or reproduction by an authorized representative of and the State ofT exas books, documents and other evidence pertaining tc (NIIIIC of C'nmee) the cost and expenses of this Conttw, hereinafter called the Records. D. The Service Agency agrees to maintain these Records for three (3) years after fina! payment or until the State- approved audit has been made and all questions therefrom are resolved. IV. FEE ASSESSMENT A. Clients or their families shan not be assessed fees for services by the Service Agency unless arrangements are specified by the court. This dies not preclude reasonable attempts to seed voluntary contribution from families of county clients for donations of clothing, penonal articles, and funds to assist in supporting a youth's rehabilitation. B. If a client is eligible for fiscal support from another state agency or organization, the Service Agency sbalJ ensure that the is not charged for such fiscal suppOrt for which the client is othen.1se eligible. ~ame of Cirwee) V. EQUAL OPPORTUNITY Sen1ces sbalJ be provided by the Service Agency in compliance with the Civil Rights Act of 1964. The Service Agency will Dot discriminate against any employee, applicant for employment, or client because of race, religion, color, sex, national origin, age, or handicapped condition. The Service Agency will take affinnalive action to ensure that applicants are employed, and that the employees are treated during employment without regard to their race, religion, color, sex, national origin, age, or handicapped condition. VI. OFFICIALS NOT TO BENEFIT No officer, member or employee of , and no member of its governing body, and no .,. ofGnmlc) other public official of the governing body of the locality or localities in \\irich the project is si~ or being carried out who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this project shan participate in any decision relating to this Contract \\irich affects his personal interesi or have any persona] or PecuniaIy interest, direct or indirect, in this Contract or the Jll'OCeeds the~f. VII. DEFAULT The may, by written notice of default to the Service Agency, terminate the contract CNamt of Grw.c) in whole or any part, in anyone of the following circumstances: (l) if the Service Agency fails to !lCIform the work called for by this Contract within the time specified herein or any el1ension thereof, or (2) if the Service Agency fails to ]leIfonn any of the other provisions of this Conttw, or so fails to prosecute the work as to endanger JlCIfonnance of this Contract in accordance with its terms, and in either of these two circumstances does not cure such failure within a period of ten (J 0) days (or such extension as autbori2ed by in writing) after receiving notice of default. CNamt of Grn.) 18 em Fonns Packe~ revised 7/96 '" ,-,.~-, -." , -..,. '.."'- .',- NOT APPLICABLE TO THIS GRANT VIn. TERMINATION c. The decisiOll of the leoninating Piny shall be final and COnclusil'e IIllless I<itlti.o thirty (30) days frnm the of rece,Pl and of a ~ appeaJ addressed to the C1iminaJ 1_ DivisiOll. The dec.isiOll of the C1iminaJ 1USti~ Dll1slOll or Its autbonzed rcp~ shall be final and COnclusive absent a shOWing of naud, rice azbIlrariness, or gross ennr implying bad faith, in SOInf COtut of COInJ>etem illrisdictiOll. cap , LX. LA W AND VENUE B. . T enninatiOll of the CliQll' s residence with or rtceipt of sen-ices front the Service AgCllCy shall OCcur only after Doti.%g the County Placement Officer of the ~ and with su.tliciQll bel lime of at least ten (J 0) da to all alte!nate p~ or ItferraJ for service. ys ow Af'thThis ConlI1ct lIlay be lenninated by either Piny by giving tea (J 0) days WrillcJ IlOtice to the other "''''" ber.<. o e -bOlIto lcrnunat:. r-'J "'" 10 any legal 1lCli0ll arising under this COlJbact, the laWs of Texas shall apply and venue shall be in ~ty X. CONTRACT PERIOD The ConlI1ct period WiIJ begm 00 the date of exccutiOll of this ~ and WiIJ lenn;._, 011 th cia of 19 '_ e_ y - ---' --. BY: - Project Director INcDe 0[ C1D Or.mec) BY: - -------- ~rtDirector ~~) (MUST BE ADnIORlzED TO SIGN FOR GRANTEE) - - nTLE: - ADDRESS: - - nUE: DATE: - - ADDRESS: - - - - DATE: - - - 19 on Fonns Packet, revised 7/96 NO EXTERNAL OkuANIZA TlON COOPEllAnvr WOlUaNc ACREEMENTs F01lllJlA 7 Prior to the release of funds by on the t ' applicable) sbaJJ prOVide to CID siSZ:ed C:;er:t ~r ~ ::tractor who operates the &rant pro8I'am, if Agreement is required between the &rantee ( 'ts1 e or g Agreements, A Cooperative Working apPlicable) and each signmcant exteIl1al O~ti com:ctor who ope:ates the &rant pro8Taln, if in achieving the goal of the &rant project and in ~ w ose coDaborahon and cooperation are essential Narrative Section of the &rant application Th fl g Out the Work plan deScribed in the Program SUbSlantiaDy the fOHoWing example: ' e Ollllat and COntent of Such an agreement should fOHow Signed: COOPE~ lIVE WORKINc ACRttm:h'T This is to ceniry that the Objectives of the application Submitted to the Cri~;-al Ju ,; D'" (Name of the applicant or8allization) grant d h " . ~'"lJ S"ce l\l1S10n of the Office of th G an t at It IS mUluaDy agreed to cooperate to wh t , e ,OVeIl1or have been reviewed descnbed in that application, a eVer extent JS necessary In carrying OUt the Work plan ~e fOHoWing paragraph is applicahle onlv When the , , assIgned to tbe prograllJ described in th --... , e.tternai organlZalJon has personnel e grant apPlIcation.) Additionally, , (Nan.. of COo)lelating ol'Cani2ation Or agency) is COsnizant of the rules and regulations goveJlJJng the oPeration of the &rant and agrees to abide ban, relating to the application, y Y and an SUch rules or sPecJal Conditioll5 (Signature) Signed: (Name of ap.nlicant ", y orgilJUzahon or its COntractor who Operates the program) (Signature) Date: (Name of external organization) . ----/----/ ---- As an a1t~tive to the language offered in this model the C ' , ~th Parties) may be COmposed to enumerate the speci5 ~Operah~e Working Agreement (signed by Will prOvide to the other with respea to carn~ h c SeiVJces, aChOll5, and suppon that each Party --'l,ng outt e Work plan descnbed in the "'ant a1' l' . 0" P lCatlon. 20 On Fonns Packet, revised 7196 CRIME POLICY l This policy consists of the Declarations, the Common Policy Conditions, the Crime General Provisions Form, the Coverage Forms for which a Limit of Insurance is shown under Item 4. below, and any endorsements listed under Item 5, below. IT] Hartford Fire Insurance Company Hartford, CT 06115 Cl [I] Hartford Casualty Insurance Company "C Hartford, CT 06115 o ~ CD Hartford Insurance Company of Illinois 8 Naperville, IL 60566 o []] Hartford Insurance Company of the Midwest Indianapolis, IN 46204 QJ Hartford Insurance Company of the Southeast Maitland, FL 32751 Gl "C o U . o U ihe Company is shown above by Co. Code rr:J ~, . POLICY NO. 61 PEB LE 2338 In return for the payment of the premium, and subject to all the terms of this policy, we agree with you to provide the insurance stated in this policy. DESCRiPTION Item 1. Named Insured: CITY OF PARIS, TEXAS P.O. BOX 9037, PARIS, TEXAS 75461 from OCTOBER 1,1996 until cancelled (12:01 AM. Standard Time at Your Mailing Address) 4. Coverages, Limits of Insurance and Deductibles: 2. Mailing Address: 3. Policy Period: Coverage Forms, Limits of Insurance and Deductible Amounts shown below are subject to all of the terms of this policy that apply. $__ 2501000... $ .0. $ .0. Section 1 $ 330,000. Section 2 S .0. F-COMPUTERFRAuo $. 330,000. 5. Form Numbers of Endorsements Forming Part of This Policy When Issued: 6. Cancellation of Prior Insurance: By acceptance of this policy you give us notice cancelling prior policies or bonds numbered: CR011 1 0387,CR1 0440189,IL0171 0992,IL02881 1 92 the cancellations to be effective at the ijme this policy becomes effective. This policy has been signed by the Company's President and Secretary, but n shall not be binding unless it is countersigned by Its authorized representative. Coverage Forms Fonning Part of This Policy o. -~-~hQ"-~~Y-_._ Eer Loss___.. __. P. Public Employee Dishonesty. Per Employee 8. Forgery or Atteration C. Theft, Disappearance and Destruction Limit of Insurance Deductible Amount S 2,500. S .0. S .0. -- S 2,500. $ .0. S 2,500. K~.o v.~ ~fichad-S. Wikttr. StcIlM1 Countersigned by: <<-~~~ -- RamaN Ayr:. Presid.nt & COO . Authorized Representative r . ~ Form HB 004001 as.- Printed in U.S.A. COMMON POLICY CONDITIONS All Coverage Parts included in this policy are subject to the following conditions. A CANCELLATION 1. The first Named Insured shown in the Declarations may cancel this policy by mailing or delivering to us advance written notice of cancellation 2. We may cancel this policy by mailing or delivering to the first Named Insured written notice of cancellation at least a. 10 days before the effective date of canceHation if we cancel for nonpay- ment of premium; or b. 30 days before the effective delte of canceHation if we cancel for any other reason. 3. We will mail or deliver our notice to the first Named Insured's last mailing address k-nown ~o us. -#0 4. Notice of cancellation will state the ef- fective date of cancellation. The policy period will end on that date 5. If this policy is cancelled, we will send the first Named Insured any premium re- fund due. If we cancel, the refund will be pro rata. If the first Named Insured cancels. the refund may be less than pro rata. The cancellation will be effective even If we have not made or offered a refund. 6. If notice is mailed, proof of mailing will be sufficient proof of notice. B. CHANGES This policy contains all the agreements be- .tween you and 'Us. concerning the insurance afforded. The first Named Insured shown in the Declarations is authorized to make changes in the terms of this policy with our consent This pOlicy's terms can be amended or waived only by endorsement issued by us and made a part of this policy. C. EXAMINATION OF YOUR BOOKS AND RE. CORDS We may examine and audit your books and records as they relate to this policy at any time during the policy periOd and up to three years afterward. . \ IL 00 17 1 1 85 D. INSPECTIONS AND SURVEYS We have the right but are not obligated to: 1. Make inspections and surveys at any time; 2. Give you reports on the conditions we find; and 3. Recommend changes. Any inspections. surveys. reports or rec- ommendations relate only to insurability and the premiums to be charged. We do not make safety il')spections. We do not under- take to perform. the duty of any person or organization to provide for the health or safety of workers or the public. And we do not warrant that conditions: 1. Are safe or healthful; or 2. Comply with laws. regulations. codes or standards. This condition applies not only to. us, but also to any rating. advisory. rate service or similar organization which makes insurance in- spections, surveys. reports or recommen- dations. E. PREMIUMS The first Named Insured shown in the Dec- larations: 1. Is responsible for the payment of all premiums. and 2. Will be the payee for any return premi- ums we pay. F. TRANSFER OF YOUR RIGHTS AND DUTIES - UNDER THIS POLICY Your rights and duties under this policy may not be transferred without our wrinen con- sent except in the case of death of an in- dividual Named Insured. -~ If you die. your rights and duties will be transferred to your legal representative but only while acting within the scope of duties as your legal representative Until your legal representatIve is appointed. anyone haVing proper temporary custody of your property will have your rights and duties but only with respect to that property. Copyrtght Insurance SerVices Off,ce. Inc. , 983. , 992 . ..w l COMMERCIAL CRIME CR 10 00 06 95 CRIME GENERAL PROVISIONS Various provisions in this poficy restrict coverage. Read the entire policy carefully to determine rights, duties and what is or is not covered. Throughout this policy the words )tou" and 'Your" refer to the Named Insured shown in the Declarations. The words "we, "us" and "our" refer to the Company providing this insurance. Words and phrases in quotation marks are defined in the policy. Unless stated otherwise in any Crime Coverage Fonn, Declarations or endorsement the follOwing General Exciusjons, General Conditions and General Defini- tions app~ to all Crime Coverage Forms fOrming part of this policy. A. GENERAL EXCLUSIONS: We will not pay for loss as specified below: ,. Acts committed by You or Your Partners: Loss resulting from any dishonest or criminal act committed by you or any of your Partners whether' acting alone or in collusion with other persons. 2. Governmental Action: Loss resulting from seizure or destruction of property by order of govemmental authority. 3. Indirect lOSS:- Lossthafis -an' indirect resutt of any act or "occurrence" covered by this insurance inciuding, but not limited to, loss resulting from: a Your inability to realize income that you would have realized had there been no loss of, or lo~ from damage to, Covered Prop. ~. b. Payment of damages of any type for which you are legally liable. But, we will pay compensatory damages arising directly from a loss covered under this insurance. c. Payment of costs, fees or other expenses you incur in establishing either the exist- ence or the amount of loss under this insur- ance. r, . \ Form CR 10 00 06 95 Printed in U:S.A. 4. Legal Expenses: Expenses related to any legal action. 5. Nuclear: Loss resulting from nuclear reac- tion, nuclear radiation or radioactive contamina. tion, or any related act or incident S. War and Similar Actions: Loss resulting from war, whether or not declared, warlike action, insurrection, rebellion or revolution, or any related act or incident 8.GENERALCONOrnONS , . Concealment, Misrepresentation or Fraud: This insurance is void in any case of fraud by , you as it relates to this insurance at any time. It is also void ff you or any other insured, at any time, intentionally conceal or misrepresent a material fact conceming: . . a. This insurance; b. The Covered Property; c. Your interest in the Covered Property; or d. A claim under this insurance 2. Consolidation - Merger: If through consol- idation or merger with, or purchase of assets of, some other entity: a Afr.J additional persons become "employ- ees"; or b. You acquire the use and control of -any add'rtiOnal "premises"; . ,. , . any insurance . afforded. fo{ "employees" or "premises" also applies to those additional "employees" and "premises", but only if you: a Give us written notice within 30 days there. after; and b. Pay us an additional premium. 3. Coverage Extensions: Unless stated other- wise in the Coverage Fonn, our fiabiflty under any Coverage Extension is pan of, not in addi- tion to, the Limit of Insurance applying to the Coverage or Coverage Section. 4. Discovery Period for Loss: We will pay only for covered loss discovered no later than one year from the end of the policy period. 5. Duties in the Event of Loss: After you dis- COver a loss or a situation that may result in loss Page 1 of 4 0 . " . COMMERCIAL CRIME Coverage Form C l THE HARTFORD i~'ll'l)Urol~l'1\~II)IC oi m THEFT, DISAPPEARANCE AND DESTRUCTION COVERAGE FORM A. COVERAGE - We will pay for loss of Covered Property resulting directly from the Covered Causes 01 Loss. ,. Section 1. - Inside The Premises a. Covered Property: "Money" and "securi. ties" inside the "premises" or a "banking premises. " b. Covered Causes of Loss (') "Then" . (2) Disappearance (3) Destruction c. Coverage Extensions (') Containers of Covered Property: We will pay for loss of. and loss from dam. age to. a locked safe. vault cash regis. ter, cash box or cash drawer located in the "premises" resulting directly from an actual or anempted: (a) "Thett" of; or (b) Unlawful entry into those COntainers. . -. " . ~,~,Premises Damage: We will pay for Joss 1rom damage 10 the "'premises" or its exterior resulting directly from an actual or anempted 1hett.. of Covered Prop. eny if you are the owner of the "pre- mises" or are liable for damage to it. 2. Section 2. - Outside the Premises a. Covered Property: "Money" and "securi. ties. outside the "premises" in the care and cUSlody of a "messenger." b. Covered Causes of Loss. (') "Theft" (2) Disappearance (3) Destruction c. Coverage Extension Conveyance of Property By Armored Motor Vehicle Company: We will pay for loss 01 Covered Prooeny resulting directly 1rom the Covered Causes of Loss while r. . ~ Form CR 0004 '0 90 Printed in U.S.A. outside the "premises" in the care and custody of an armored motor vehicle Com. pany. But. we will pay only 10r the amount of loss that you cannot recover: (') Under your contract with the armored mOlor vehicle company: and (2) From any insurance or indemnity carried by, or ior the benefit of Customers of, the armored motor vehicle company. B. UMIT OF INSURANCE ,. . The most we will pay for loss in anyone "oc. currence" is the applicable Limit of Insurance shown in the DECLARATIONS. C. DEDUCTIBLE We will not pay for loss in anyone "occurrence" unless the amount of loss exceeds the Deductible Amount shown in the DECLARATIONS. We will then pay the amount of loss in excess of the Deductible Amount, up to the Limit of Insurance. In the event more than one Deductible Amount could apply to the loss. only the highest Deductible Amoum .may be applied. ._, D. ADDITIONAL EXCLUSIONS, CONOmON AND DEFlNmONS: In addition to the provisions in the Crime General Provisions, this Coverage Form is subject to the following: t Additional Exclusions: We will not pay for loss as specified below: a. Accounting or Arithmetical Errors or Omissions: Loss resulting from accounting or arithmetical errors or omissions. b. Acts of Employees, Directors, Trustees or Representatives: Loss resuning from any dishonest or criminal act commined by any of your "employees." directors. trustees or authorized repreSentatives: (') Acting alone or in COllusion with other persons: or (2) While penorminc services for yOU or w . otherwise. Page 1 of 2 . iI', , , COMMERCIAL CRIME COVERAGE FORM 0 - PER LOSS l THE HARTFORD PUBLIC EMPLOYEE DISHONESTY COVERAGE FORM A. COVERAGE We will pay for loss of, and loss from damage to, Covered Propeny resulting directly from the Cov. ered Cause 01 Loss. " Covered Property: "Money", "securities", and "propeny other than money and securities". 2. Covered Cause of Loss: "Employee dishon. esTy". 3. Coverage Extension Employees Temporarily Outside Coverage Territory: We will pay tor loss caused by any "emploYH" while temporarily outside the terri. . tOT)' specified in the Territory General Condition for a period not more than SO days. B. UMrT OF INSURANCE The most we will pay for loss in anyone "occur. rence" is the appficable Umit of Insurance shown in the DECURATIONS. C. DEDUCTIBLE ,. We will not pay for loss in anyone "occurrence" unless the amount of loss exceeds the Deduct. ible Amount shown in the DeClARA nONS. We will then pay the amount of loss in excess of the Deductible Amount, up to the Umit of Insur. ance. 2. .You~. ",.. _. , '__'_'.' . a. Give us notice as soon as possible of any loss of the type insured under this Coverage Form even though it falls entirely within the Deductible Amount. c. Upon our request, give us a statement describing the loss. D. ADD~EXCLUSIONS, CONOmONS AND OEFINmONS: In addition to the provisions in the Crime General Provisions, this Coverage Fonn is subject to the following: t Additional Exclusions: We will not pay for loss or damages as Specified below: a. Employee Cancelled Under Prior Insur- ance: loss caused by any "employee" of yours, or predecessor in interest of yours, . ior whom similar prior insurance has been . cancelled and not reinstated since the last such cancellation. b. Inventory Shortages: loss, or that pan of any loss, the proof of which as to its exist. ence or amount is dependent upon: (') An inventory computation: or (2) A profit and loss computation. c. Bonded Employee: loss caused by any "employee" required by law to be individu. ally bonded, d. Treasurer or Tax Collector: loss caused by a treasurer or tax collector by whatever name known. e. Damages: damages tOT which you are Ie. gaily liable as a resun 01: (') the deprivation or violation 01 the civil rights of any person by an "employee ";. or (2) the tortious conduct 01 an "employee", except conversion. of property of other parties held by you in any capacity. 2. Additional Condrtions: a. Cancellation As To Any Employee: This insurance is cancelled as to any "em. ploYH": (') Immediately upon discovery by you or any official or employee authorized to manage, govern or control your employ. ees, of any dishonest act committed by that "employee" whether before or after becoming emplOYed by you. _ .. " "'" (2) On the'datesPd"ed 'in anOtice'mafled to you. That date Y.1!1 be at least 30 days after the date of mailing. The mailing of notice to you at the last mailing address known to us will be suffi. cient proof of notice. Delivery of notice is the same as mailing. c. Sole Benefit: This insurance is for your sole benefit. No legal proceeding of any kind to recover on aCcount of loss under this coverage may be brought by anyone other than you. Co Indemnification: We will indemnify any of your officials who are required by law to give bonds for the faithful perlormance of their service against loss through dishonest acts of persons who sel\1e under them, subject to the Umn of Insurance. 3. Additional Definitions 8. "Employee Dishonesty" in paragraph A.2. means only dishonest acts com mined by an "employee", whether identified or not, act. ing alone or in collusion with other persons, .. . witn tnt:l r'!'l!:ll"lif"Pt :.'u. o. COMMERCIAL CRIME Coverage Form F l THE HARTFORD The Insul1n(! PeopIt of m COMPUTER FRAUD COVERAGE FORM A. COVERAGE - We will pay for loss of, and loss from damage to, Covered Property resulting di- rectly from the Covered Cause of Loss. ,. Covered Property: "Money" "Securities" and "Property Other Than Money and Securities." 2. Covered Cause of Loss: "Computer Fraud" B. UMrT OF INSURANCE The most we will pay for loss in anyone "occur. rence" is the applicable Limit of Insurance shown in the DECLARATIONS. C. DEDUCTIBLE We witI not pay for loss in anyone "occurrence" unless the amount of loss exceeds the Deductible Amount in the DECLARATIONS. We will then pay the amount of loss in excess of the Deductible Amount, up to the Um~ of Insurance. In the event more than one Deductible Amount could apply to the loss, only the highest Deductible Amount may be applied. O. ADDmONAL EXCLUSIONS, CONDmONS AND DEFINmONS: In addition to the provisions in the Crime General Provisions, this Coverage Form is subject to the following: 1. Additional Exclusions: We will not pay 10r loss as_speci~_e:d below:_ - a.-n ActS of Employees, Directors, Trustees or Representatives: Loss resulting from any dishonest or criminal act committed by any of your" employees," directors, trustees or authorized representatives: (') Acting alone or in collusion with other persons; or (2) While performing services for you or otherwise. b. Inventory Shortages: Loss, or that part of any loss, the proof of whtch as to its exist- ence or amount is dependent upon: (') An inventory computation; or . . (2) A profrt and loss computation. 2. Additional Conditions a. Duties in the Event of Loss: 11 you have reason to believe that any loss of, or loss from damage to, Covered Property involves a violation of law, you must notify the police. b. Special Limit of Insurance for Specified Property: We will only pay up to S5,000 for anyone "occurrence" 01105S of, and loss from damage to, manuscripts, drawings, or records of any kind or the cost of recon- structing them or reproducing any in10rma. tion contained in them. 3. Additional Definitions a. "Banking Premises" means the interior of that portion of any building occupied by a banking institution or similar safe depository. b. .'Computer Fraud" means 1heft" of prop- erty following and directly related to the use of any computer to fraudulently cause a transfer of that property from inside the tlpremises" or "banking premises" to a per- son (other than a tlmessenger'') outside those "premises" or to a place outside - those "premises." . _ _ __ c. .'Messenger" means you, any of your part- ners or any "employee" while having care and custody of the property outside the "premises. " d. "Occurrence" means an: (') Act or series or related acts involving one or more persons; or (2) Act or event, or a series of related acts or events not involving any person. e. "Premises" means the interior of that por- tion of any building you occupy in conduct- ing your business. f. ''Theft'' means any act of stealing. .. . COMMERCIALCRIME llliE HARlFORD THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY. TEXAS CHANGES This enoorsement modifies insurance provided under the following: COMMERCIAL CRIME COVERAGE PART The following is added to tt"le Valuation-Settlement provIsions of this pOlicy: In me event arbitration IS ulllized. each party will select a competem and lr."lpal1lal artrtrator. The two aroitrators will seleCi an umpire. If they cannot agree for '5 days uoon sucn umpire. either may reQuest mat selection be maoe by a judge of a COUJ'i haVing junsdic:tlon. The aroitrators will state separately the value of the property and amount of . \ J:f"lrm CR n, " 03 87 Printed in U.S.A. loss. If they fail to agree. they will submit their difference to the umpire. A decision agreed to by any TWO will be binding. EaCh parry will: . ,~ ,. Pay its chosen arbitrator. and 2. Bear the other expenses of the arbitration and umpire eoually. If we suomIt to an arbitration. we will still retain our rignt to deny the claim. COMMERCIAL CRIME 1 THE HARTFORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADD FAITHFUL PERFORMANCE OF DUTY This endorsement applies only to PUBLIC EMPLOYEE DISHONESTY COVERAGE FORM 0 or P. Provisions ,. The following is added as a Covered Cause of Loss: Failure of any "employee" to faithfully perlorm his or her duties as prescribed by law, when such failure has as its direct and immediate resutt a loss of your Covered Property I including inability to faithfully perform those duties because of a criminal act committed by a person other than an "employee". 2. The following Additional Exclusion is added: Depository Failure: loss resulting from the failure 01 any entity acting as a depository for your property or property for which you are responsible. 3. part 2.a(') of the Coverage Form is deleted and the following substituted; Immediately upon discovery by you or any official or employee authorized to manage. govern. or control your employees of any act on the part of an "employee" whether before or after becoming employed by you which would constitute a loss covered under the terms of this Coverage Form. as amended by this endorsement. 4. Part 2.c. of the Coverage Form is deleted and the following substituted: Indemnification: We will indemnify any of your officials who are reQuired by law to give bonds for the faithful performance of their service against loss through the failure of any "employee" under the supervision 01 that official to faithfully perform his or her duties as prescribed by law. wnen such failure has as its direct and immediate resutt a loss of your Covered Property. including inability to faithfully perform those duties because of a criminal act committed by a person other than an. II employee". . \ f=nrm CR 10 44 01 Bg Printed in U.S.A. I L 0' " 09 92 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. TEXAS CHANGES · LOSS PAYMENT This endorsement modifies insurance provided under the following: BOILER AND MACHINERY COVERAGE PART COMMERCIAL CRIME COVERAGE PART FARM COVERAGE PART. LIVESTOCK COVERAGE FORM FARM COVERAGE PART. MOBILE AGRICULTURAL MACHINERY AND EQUIPMENT COVERAGE FORM COMMERCIAL INLAND MARINE COVERAGE PART A. LOSS PAYMENT ,. With respect to the BOILER AND MACHIN. ERY COVERAGE PART and COMMERCIAL CRIME COVERAGE PART, the following conditions are added. 2. With respect to the COMMERCIAL INLAND MARINE COVERAGE PART, the following conditions replace Item E. LOSS PAYMENT in the Commercial Inland Marine Loss Condi. tions. 3. With respect to the FARM COVERAGE PART, the following conditions replace paragraphS c. and f. of the Loss Payment Condition: a. Claims Handling (') Within 1 5 days after we receive wrinen notice of claim. we will: (a) Acknowledge receipt of the claim. If we do not acknowledge receipt of the claim in writing, we will keep a record of the date, method and content of the acknowledgment (b) Begin any investigation of the claim; and (c) Request a signed, sworn proof of loss, specify the information you must provide and supply you with the necessary forms. We .may reo quest more information at I later date, if during the investigation of the claim such additional informa. tion is necessary. (2) We will notify you in writing as to whether: (8) .The claim or part of the claim will be paid; (b) The claim or part of the claim has been denied, and inform you of the reasons for denial; '. (c) More information is necessary; or (d) We need additional time to reach a decision. If we need additional time, we will inform you of the reasons for such need. We will provide notification, as de. scribed in (2){8) through (2)(d) above. within: (i) 15 business days after we reo ceive the signed, sworn proof of loss and all information we reo quested; or (ii) 30 days after we receive the signed, sworn proof of los$ and all information we requested, if we have reason to believe the loss resulted from arson. If we have notified you that we need additional time to relch a decision, we must then either approve or deny the claim within 45 days of such notice. . \ IL 0' 71 09 92 . Copyright,'lnsurance Services .Qffice, Inc., 1992 Pegs 1 of 2'" IL 02 88 l' 92 THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY. TEXAS CHANGES · CANCELLATION AND NONRENEW AL This endorsement modifies insurance provided under the 10Uowing: BOILER AND MACHINERY COVERAGE PART COMMERCl.Al CRIME COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART A. The lo1loWing is added 10 paragraph 2. 01 \he B. The 101loWing condition is added: CANCELlATION Common poncy Condition: NONRENEW AL We may cancel this policy for any reason except, that under the provisions of the Texas Insurance Code, we may not cancel this porle)' solety because the policyholder is an elected officia1. We may elect not to renew this policy except, that under the provisions 01 the Texas Insurance Code, we may not refuse to renew this policy solety because the po6cyholder is an elected official. . ~ Form IL 02 88 11 92 Printed in U.S.A. Copyright, Insurance SeMces Office, Inc., 1993 NOT APPLICABLE TO THIS GR" ~T Fonn UF 4 INTERAGENCY AGREEMENT REVIEW AND AFPROV AL (SAMPLE AGREEMENT) STATE OF TEXAS, County of This Agreement is entered into by and between the (County}, a political subdivision of the state of Texas, hereinafter referred to "County'l, and the fQW., a municipal corporation situated in County, Texas, hereinafter called "City", pursuant to Chapter 791 of the Texas Government Code, concerning interlocal cooperation contracts. WITNESSETH WHEREAS, the and wish to file a joint grant application with the Criminal Justice Division of the Office of the Governor, State of Texas, for funding in the amount of $ for , and WHEREAS, the contribute the total of $ and have agreed to in matching funds if said joint application is approved~ and WHEREAS, the source of funds would not normally be used for this purpose~ and WHEREAS, the and in their best interests to join in the application to develop a believe it to be ; and WHEREAS, the and agree to each accept the responsibility to adhere to all pertinent federal, state, and local laws or regulations. NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: ARTICLE I PURPOSE 1.01 The purpose of this Agreement is to allow and to file a joint application for a with the Criminal Justice Division, which creates which application is attached hereto as Exhibit "A" and made a part hereof for all purposes. ARTICLEll TERM 2.01 The term- of this Agreement is to commence on the execution of this Agreement and to end ARTICLE ill CONSIDERA nON 3.01 As consideration for this agreement, agree to. contribute a total of $ of the and in matching funds for the enhancement in the amounts as follows: $ $ 42 em Forms Packe~ revised 7/96 ARTICLE IV ALLOCATION OF FUNDS 4.01 The specific allocation of the and fund is set out in the attachments to this agreemen~ marked as Exhibits "A" through "E" inclusive, and made a part hereof for all purposes. ARTICLE V OWNERSHIP OF EQUIPMENT 5.01 Upon termination of this agreemen~ ownership of equipment, hardware, and other nonexpendable items will revert to the applicant for which it was acquired, subject to the approval of the Criminal Justice Division of the Governor's Office. ARTICLE VI AMENDMENTS 6.01 This agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this agreement. ARTICLE VII LEGAL CONSTRUCTION 7.01 In case anyone or more of the provisions contained in this agreement shall be held to be invalid, illegal, or unenforceable in any respect such an invalidity, illegality, or unenforceability shall not affect any other provision thereo~ and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE vm ENTIRE AGREEMENT 8.01 This agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereo~ and no other agreement, statemen~ or promise relating to the subject matter of this agreement which is not contained herein shall be valid or binding. EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HA VB THE FULL FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE DAY OF , 19 ATTEST ATTEST ATTEST ATTEST 43 CJD Fonns Packe~ revised 7/96 FormRA 13 LEVEL OF FUNDING CERTIFICATION POLICY The following funds are based on a decreasing funding ratio over five years: . State Criminal Justice Planning (421) Fund . Juvenile Justice and Delinquency Prevention Act Fund . Safe and Drug-Free Schools and Communities Act Fund Under this policy, the grantee is responsible for continuing a level of service that is, at a minimum, what it provides in the first year of funding. This is not a cash match requirement, however, and the grantee is not responsible for accounting for any funds other than those directly granted by cm or earned as program mcome. The decreasing funding ratio provides for cm funding 100% of costs in the first year. The first-year grant award, regardless of funding source, sets a benchmark for all other funding decisions. . In the second year, the grantee is eligible for 80% of the benchmark amount; . In the third year, the grantee is eligible for 60% of the benchmark amount; . In the fourth year, the grantee is eligible for 40% of the benchmark amount; . In the fifth year, the grantee is eligible for 20% of the benchmark amount; No project under this policy will be considered for sixth- or subsequent-year funding. CERTIFICA nON I certify that, if funded, the grant project will maintain a level of service that is, at a minimum, what was provided in the first year offunding. 1-30-97 Date Si2Ilature of authorized official ... 26 em Fonns Packe~ revised 7/96 -- f') ~ It) , J - I ~ '-j, I _ ,_ ~: ::i::iM i_I- i : 1 I Jf I III I II JII IJ r" ':.... f! -' II ~ ~<= .'. -:. :;:~t ~ II i ~ V ; .!. . 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'=' ~ ;-:.1 ~p~ Ilf~".... I- ,.J I _ ./ _ -.;~.. ~ . ii .: ~~,.., I Ir- ....-c r~" ~ !I:.LJ w. .:, II " 1 ~ i ~ "",=, .JIll ~: 1- : \ I II :11 ~ 1lI · ~ ~~ ~ , I /.'l ! EI :11' ... I.' '... ".:1'. ~'-' :;;.'._ _ _ _ ...,._,\ l.. 1 . .., ' ~ · L., .' ~ t:~: ~ ~ '~l - ~ii """ i~', -j ,. , i 1._ "~"'''~H on i'iII ='-* J.., I ~ "". ' ,'", t., r' .... ~1-'fI .' _ ,5, , ; . I 'I · . "- .. I, ~ ;111;' I' ~ ,; t '. ... . r-J I" · I I · .~" .. . I I..." --~ ~~~~~ ~~ ~~I~ \~:.X':!,,:-.,,:~ I j-"l . ~ I f 1 ::: ='~: I,,:~ ~ I~I :,t t" b . ~ < l- I ---'-I-- ~.~ r--" 1\ ~~; .~: ;; ..::;: '-.' i r 1: --\' .' t,- : ( ',.,~ I,': .~ ;.:t,:;,:,::,,~ .," 1 u" ~ U I ;,. ..., ~l o,!" .... r- ::, L_, "-t-,.' -..'"'~ ....~~) " t'~ I - ~;H;: i;r:,.:.: · .! r--" .. ~~.:., / .0)...'.. .:\ ~v. '. I ' , . .. . " G ~ :~i I ~ _. ',~ A . :'..~i~::. \..'1 .;;:::. , .. - II --.;' I' .... v - -.- ." .... I... I ,."., ~ ~ f: , / ~.......-- --../ ;1,w ,1.~i;..""": t>: ::-: ~: .' . ) ~ I '\""_~_'w.< . .' "_".0_ /.41,'" i r---.. ! ~i -,; 11"1' --i\.1 .::: ',: .: ~' _., . Ii l' ~"I" "' ,1 , : " f VU,l-lf)--- i-' -- n'l!~, -r~ -. I I!' ~ - , _ I n ___.1_ . t~ ~______ .. .. ... _: . ____.II . '" "" J,- N ~ONRESIDENTIAL SERVICES A( EEMENT Fonn RA 15 NONRESIDENTIAL SERVICES AGREEMENT STATE OF TEXAS COUNTY OF In accordance with the provisions of the Criminal Justice Division, Office of the Governor, Grant No. , the and , hereinafter called service provider, agree that: A. The service provider will provide the following services: B. The will pay the service provider an amount not to exceed $ per , in accordance with the current em Maxi mum Rate Schedule. Total reimbursement under this contract shall not exceed $ C. Payment is to be made monthly. Claim for payment will be submitted no later than day of the month for which payment is being requested. days from the last D. Each billing will contain the name of the client{s} for whom payment is being requested, a brief description of services provided, and the rate at which services have been billed. E. The service provider shall comply with all applicable licensing anlor certification requirements. Failure to comply \\ith this requirement will be treated as a default. F. In the event of a default of the service provider, the Grantee may cancel or suspend the contract. G. The Grantee is responsible for monitoring the service provider and the exercise of reasonable care to enforce all terms and condition of the grant. EXECUTED TIDS DAY OF ,19 Name of Grantee Name of Service Provider~ by: by: Official Authorized to Sign Official Authorized to Si2D 30 em F OnDS Packe~ revised 7/96