1998-159-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 13TH DAY OF JULY
RESOLUTION NO. 98-159
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of July,
1998, in Resolution No. 98-097, authorize an application to be made to the United States
Department of Justice, Bureau of Justice Assistance, for the Local Law Enforcement Block Grants
Program grant; and,
WHEREAS, the United States Department of Justice, Bureau of Justice Assistance, has
issued its Grant Award entitled "Local Law Enforcement Block Grants Program - FY 1998,"
Grant No. 98LBVX3205, for the period beginning October 1, 1998, and ending September 30,
2000, in the total amount of $145,088.00, requiring matching contribution of $16, 121.00; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on September 30, 1998; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant Award for an AS400 Computer, radar equipment, and overtime for the
Police Department; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
"Local Law Enforcement Block Grants Program - FY 1998," Grant No. 98LBVX3205, for the
period beginning October 1, 1998, and ending September 30, 2000, in the total amount of
$145,088.00, requiring matching contribution of $16,121.00, be, and the same is hereby,
accepted; and,
BE IT FURTHER RESOLVED, that the City Manager of the City of Paris, Michael E.
Malone, be, and he is hereby, authorized and directed to execute on behalf of the City of Paris,
the Grantee Acceptance Notice under the terms and conditions and in the form shown on Exhibit
A, attached hereto.
PASSED AND ADOPTED this 9th day of November, 1998.
ATTEST:
Charles H. Neeley, Mayor
Mattie Cunningham, City Cler
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i I. GRANTEE NAME AND ADDRESS (Including Zip Code)
City of Paris
135 1st Street SE
Paris. TX 75460
4. AWARD NUMBER:
98LBVX3205
5. PROJECT PERIOD: FROM
10/01/1998 TO 09/30/2000
i IA. GRANTEE IRSNENDOR NO.
756000637
I BUDGET PERIOD: FROM 10/01/1998 TO 09/30/2000
~ 6. AWARD DATE 9/30/1 998 : 7. ACTION
, 8. SUPPLEMENT NUMBER I [] Initial
I D Supplemental
I 2. SUBGRANTEE NAME A.ND ADDRESS(lncluding Zip Code)
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~REVIOUS AWARD AMOUNT
i ] O. AMOUNT OF THIS AWARD
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2A. SUBGRANTEE IRSNENDOR NO.
S 0.00
3. PROJECT TITLE
Local Law Enforcement Block Grants Program - FY 1998
S145,088
S145,088
12. SPECIAL CONDITIONS (Check, if applicable)
L!J THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMIT A TIONS AS ARE SET FORTH
ON THE A IT ACHED 4 PAGES
13 . STATUTORY AUTHORITY FOR GRANT
II TITLE I OF THE OMNIBUS CRIME CONTROL AND SAfE STREETS ACT OF 1968.
L-' 42 U.s.e. 3701, ET. SEQ., AS AMENDED
D TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.c. 5601, ET. SEQ., AS AMENDED
D VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED
[] OTHER (Specify): Omnibus Appropriations Act of 1998 (Public Law 105- 119)
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD:
AMOUNT OF FUNDS:
THIRD YEAR'S BUDGET PERIOD:
AMOUNT OF FUNDS:
N/A
N/A
N/A
N/A
TYPE OF FUNDS:
mE OF FUNDS:
Nancy E. Gist Director
Bureau of Justice Assistance
18. mED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Michael Malone
City Manager
! 16. mED NAME AND TITLE OF APPROVING OJP OFFICIAL
17. SIGNATURE OF APPROVING OJP OFFICIAL I 19.5IGNATURE OF AUTHORIZED GRANTEE 19A. DATE I
_IIIIIIIIII~~~II~II~III~I~~!IIIIIIIIIII.~ -AGP.<J USE ONLY 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111, lill
20. ACCOUNTING CLASSIFICATION CODES ----12 I, LI 8R98
FISCAL FUND BUD. DlV.
YEAR CODE ACT. OFe. REG. SUB. POMS I
X V LI 80 00 00 LE
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D COOPERATIVE AGREEMENT
CHECK APPROPRlA TE BOX
PROJECT NUMBER
98LBVX3205
SPECIAL CONDITIONS
] . The recipient agrees to comply with the fmancial and administrative requirements set forth in the current edition of the Office
of Justice Programs (OJP) Financial Guide.
., The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for October], ] 997. to September 30, 1998. The management letter outlining audit findings, submitted i
by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen (13) months after the close of each fiscal year during the term of the award.
Recipients who receive $300,000 or more in Federal funds during their fiscal year, are required to submit an organization-wide
financial and compliance audit report. Recipients who receive less than S300,000 in Federal funds, are not required to submit a
program or organization-wide financial and compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan
containing the following:
I) The name and phone number of the contact person responsible for the corrective action plan.
2) Specific steps taken to comply with the recommendations.
3) Timetable for performance and/or implementation dates for each recommendation.
4) Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one (I) copy of the completed audit report to:
U.S. Department of Housing and Urban Development
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E.lOthStreet
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
..
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
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AWARD DATE 9/30/1998
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PROJECT NUMBER
98LBVX3205
SPECIAL CONDITIONS
, The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days
prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's
expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.)
"This project was supported by Grant No. 98LBYX3205 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
.1
The recipient agrees to provide information required for the national evaluation.
~
The recipient agrees to provide $16,121.00 over the grant period in a cash match. The recipient is reminded that the match
funds are auditable under Special Condition #2 and will be binding to the recipient.
6.
The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic
report will be due on July 31, 1999, covering the period of October, 1998 - June, 1999. The next report will be due on January
3 1,2000, and cover the period of July, 1999 - December, 1999. The next report should cover the next six month period and is
due thirty (30) days after the end of the six month period for the term of the award. A fmal report on the programmatic
activities is due 120 days following the end of the grant period.
The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A fmal fmancia1 report is due 120 days following the end of the grant period.
S . The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be
deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this
Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred
by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the
award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of
the 27th month.
9 . The recipient agrees to supplement and not supplant state or local funds.
] O. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required
to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified
Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance.
1]. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local
government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
servIce.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
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COOPERA TlVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECT NUMBER
98LBVX3205
AWARD DATE 9/30/1998
SPECIAL CONDITIONS
12.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
13. The recipient agrees if funds are used for enhancing security or crime prevention. that the unit of local government ..
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph (B) of section IOI(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E)
of section 1 OI(a)(2), on the incidence of crime in the geographic area where the enhancement is undenaken or the program is
established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds,
at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide to
BJA, through the submission of the Follow-Up Infonnation Fonn, infonnation on the contents of the hearing. BJA will review
the fonn for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the
issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an
opportunity to provide \\Titten and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
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OFFICE OF JUSTICE PROGRAMS
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PAGE 5 OF 5
PROJECT NUMBER
CHECK APPROPRlA IT BOX
98LBVX3205
I
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_~~ARD DATE_
COOPERATIVE AGREEMENT
9/30/1998
~
SPECIAL CONDITIONS
15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a
designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The
recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under
the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be
broader:
a) the local police department or sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religous, or community group active in crime prevention or drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow-Up Information Form, on the advisory
board. BlA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 ofthe FY
1998 Omnibus Appropriations Act) and agrees to remain in compliance during the life of the award. This provision requires
the unit ofJocal government which employs a public safety officer (as defmed by section 1204 of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or is separated from service
due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an
emergency situation or a hot pursuit (as such terms are defined by State law) with the same or better level of health insurance
benefits at the time of retirement or separation as they received while on duty.
, 17. Criminal Intelligence Systems operating with support of Federal funds, must comply with 28 CFR, Part 23, if the recipient
chooses to implement this project.
GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS
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u__ n~___~ ~-~----~-- --- --- _um - _________m___ ~~____._~___~_n -~--I----------.- ----- ------ ------~--------------l
U.S DEPARTMENT OF JUSTICE i GRANT MANAGER'S MEMORANDUM, PT. 1: I
OFFICE OF JUSTICE PROGRAMS I :
I PROJECT SUMMARY
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PROJECT NUMBER
98LB' 'X3205
D This project is supported under Title I of the Omnibus Crime Control and Safe Streets
Act 42 USC 3701, as amended.
o This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974,as amended
l!J Other: Omnibus Appropriation Act of 1998
I. STAFF CONTACT (1'\ame, address & telephone number)
Grants Administration Branch
LLEBG Division. BJA
8] 0 7th Street NW. 4th Floor
Washington, DC 2053]
(202)305-2088
2. PROJECT DIRECTOR (Name, address & telephone number)
Thomas Haynes
Project Coordinator
City of Paris
135 1st Street SE
Paris, TX 75460
(903)785-751 I
3a. TITLE OF THE PROGRAM
Local Law Enforcement Block Grants Program
3b. POMS CODE
LE
4. TITLE OF PROJECT
Local Law Enforcement Block Grants Program. 1998
5. NAME & ADDRESS OF GRANTEE
City of Paris
135 1st Street SE
Paris. TX 75460
6. NAME & ADDRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/0111998 TO:
09/30/2000
8. BUDGET PERIOD
FROM: 10/01/1998 TO: 09/30/2000
. 9. AMOUNT OF A WARD
S145.088
10. DATE OF AWARD
9/30/1998
I I. SECOND YEAR'S BUDGET
N/A
12. SECOND YEAR'S BUDGET AMOUNT
N/A
13. THIRD YEAR'S BUDGET PERIOD
N/A
J4.THIRD YEAR'S BUDGET AMOUNT
N/A
15. SUMMARY DESCRIPTION OF PROJECT
The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of
providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct
awards to units oflocal government when award amounts are at least $ I 0,000 to be used consistent with the statutory program purpose areas specified in section
10J(a) (2).
The City of Paris has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s):
(I b) Overtime $47,088
(I c) Equipment $98.000
Certified compliance. pursuant to section 615, Public Safety Officers Health Benefits provision.
NC/NCF
OJP FORM 400011 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE
u.s. Department rl Justice
Office of Justice Programs
Office for Civil Rights
Washingron, D.C 2053/
September 30, 1998
Michael Malone
City Manager
City of Paris
Paris, TX 75460
Dear Local Law Enforcement Block Grantee:
Congratulations on your recent award. Because you have submitted Certified
Assurance that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to offer you my assistance in completing the
conditions ofthese Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531.
(1) If you have already submitted an EEOP as part of another award from the Office of
Justice Programs (OJP) during this grant period, or if you have certified that no EEOP
is required, it is not necessary for you to submit another at this time. Simply send a
copy of the letter you received from OCR showing that your EEOP or certification is
acceptable.
Additional Instructions For Grantees Receiving $500,000 Or More:
In accordance with Assurance No. 15, and as a recipient of $500,000 or more (or
$1,000,000 in an 18-month period), and has 50 or more employees, the recipient must
submit an Equal Employment Opportunity Plan (EEOP) within 60 days from the date
of this letter to OCR at the address cited on page 1.
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP, and return it to OCR within 60 days of the date
of this letter. This easy-to-follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven-Step Guide to the Design and Development of an EEOP (which
includes a Certification Form and an EEOP Short Form) will assist you in completing
this requirement.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
PURSUANT TO THE SPECIAL CONDITION REGARDING EEOP'S
GOVERNING THIS A WARD, RECIPIENT ACKNOWLEDGES THA T FAILURE
TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED
ASSURANCES AND MAY RESULT IN SUSPENSION OF DRA WDOWN OF
FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL
RIGHTS.
Additional Instructions For Grantees Receiving $25,000 Or More, But Under
$500,000:
Pursuant to Department of Justice regulations, each grantee that receives $25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the
grantee is awarded $1,000,000 in an eighteen (18) month period, it must submit an
acceptable EEOP to OCR. Please complete the applicable section of the attached
Certification Form and return it to OCR within 60 days of the date of this letter.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
Additional Instructions For Grantees Receiving Under $25,000:
A recipient of under $25,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15.
2
Instructions for All Grantees:
In addition, all recipients, regardless of their type, the monetary amount awarded, or
the number of employees in their workforce, are subject to the prohibitions against
discrimination in any funded program or activity. OCR may require all recipients,
through selected compliance reviews, to submit data to ensure their services are
delivered in an equitable manner to all segments of the service population and their
employment (2) are in compliance with equal employment opportunity requirements.
If you have any questions or need additional assistance, please call the Office of Civil
Rights at (202) 307-0690.
Sincerely,
~ tJf~lK~
Inez Alfonzo-Lasso
- . .
Director. Office for Civil Rights
> ~
Enclosure
(2) The employment practices of certain Indian Tribes are not covered by Title VII of
the Civil Rights Act of 1964,42 U.S.C.
3