Loading...
1998-148-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 13TH DAY OF JULY \ ~ r:: I . . . RESOLUTION NO. 98-148 WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of July, 1998, in Resolution No. 98-098, authorize an application to be made to the Ark-Tex Council of Governments, in cooperation with the Texas Natural Resource Conservation Commission, for the Municipal Solid Waste Grant Funding for Fiscal Year 1998-1999; and, WHEREAS, the Ark-Tex Council of Governments has issued its Grant Award, entitled, "Solid Waste Implementation Grant, Contract No. 94310768," for the period beginning October 1, 1998, and ending August 1, 1999, in the total amount of $24,625.00, with the City of Paris providing $20,098.03 in the form of in-kind services; and, WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City of Paris accept said Grant A ward and continue to improve the waste reduction and recycling program in the City of Paris; and, WHEREAS, the form of the "Solid Waste Implementation Grant, Contract No. 9310768," attached hereto as Exhibit A, should, in all things, be approved, and the Mayor, Charles H. Neeley, should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the Solid Waste Implementation Grant for the period beginning October 1, 1998, and ending August 1, 1999, in the total amount of $24,625.00, with the City of Paris providing $20,098.03 in the form of in kind services, be, and the same is hereby, accepted; and, WHEREAS, the form ofthe "Solid Waste Implementation Grant, Contract No. 94310768," attached hereto as Exhibit A, be, and the same is hereby, approved; and, BE IT FURTHER RESOLVED, that the Mayor, Charles H. Neeley, be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the "Solid Waste Implementation Grant, Contract No. 94310768," under the terms and conditions and in the form shown in Exhibit, A attached hereto. PASSED AND ADOPTED this 12th day of October, 1998. ~It Charles H. Neeley, Mayor ATTEST: ~}lw~~ Mattie Cunningham, City Clerk t APPROVED AS TO FORM: {~r2~ Scott P. Foster, City Attorney This page intentionally blank. ARK.TEX COUNCIL OF GO" - .,NMENTS CONTRACT FOR: Contract No. 94310768 SOLID WASTE IMPLEMENTATION GRANTS Modification No: A TCOG CONTRACTOR ,I Ark-Tex Council of Governments City of Paris P. O. Box 5307 P.O. Box 9037 Texarkana, Texas 75505 Paris, Texas 75461-9037 PART 1 - PARTIES TO CONTRACT: This contract is entered into, by and between the Ark-Tex Council of Governments, hereinafter called A TCOG, and the City of Paris, hereinafter called "Contractor". The Contractor covenants and agrees to provide services set forth in Attachment B, Scope of Services, in accordance with the terms and conditions of this Contract and all applicable laws and regulations; including, but not limited to the following: Texas Senate Bill 1051 and Texas Solid Waste Disposal Act, Texas Health and Safety Code ~341,343,361-365,368, and 371, Texas Housebill 3072, Resource Conservation and Recovery Act, Clean Water Act, Clean Air Act, 9 330.569 of TNRCC Municipal Solid Waste Regulations (30 TAC Chapter 330), Uniform Grant and Contract Management Act, Texas Government Code Ann. 9 9 783.001 et. seq. And the Uniform Grant and Contract Management Standards, 1 Texas Administrative Code, 9 9 5.141 et. seq. Neither the TNRCC nor the State of Texas is a party to this agreement. PART \I - ATTACHMENTS: This Contract and/or modification thereto consists of this page plus all of the following identified exhibits and attachments which are hereby incorporated in this contract in their entirety by specific reference: I ATTACHMENT I DESCRIPTION !PAGE I A Definitions 5 B Scope of Services 9 1: Payment and Fiscal Management 13 D -Star1clard ProvIsions ana-Assurances 19 E Exhibits 35 PART III. PAYMENT OBLIGATION: A TCOG agrees to pay Contractor compensation for the described services, a sum not to exceed $24,625.00 in accordance with the Budget, procedures and restrictions identified in Attachment C, Payment and Fiscal Manaaement. This amount shall constitute full and complete payment for the services to be provided under this Contract. PART IV . CONTRACT PERIOD OF PERFORMANCE: The period of performance under the provisions of this Contract shall begin on October 1,1998, and terminate on AUQust 1,1999, unless prior to that date contractor receives a properly executed modification to this contract extending the above performance period. PART V. CONTRACT EXECUTION: A TCOG and Contractor have agreed to the terms of this Contract and executed same as evidenced by the following signatures and dates: I A TCOG I CONTRACTOR I Signature Signature Executive Director Mayor Ark-Tex Council of Governments City of Paris Date Date C:\CONTRACT\admsldcv ATTACHMENT A DEFINITIONS Table of Contents 1.0 SCOPE OF SERVICES DEFINITIONS ......................................................................... 5 2.0 PAYMENT AND FISCAL MANAGEMENT..................................................................... 5 This page intentionally blank. A TT ACHMENT A DEFINITIONS SECTION 1.0 SCOPE OF SERVICES DEFINITIONS 1.1. For the purposes of all parts and attachments of this Contract, the following Scope of Services definitions shall apply: 1.1.1 Professional Services - The cooperative implementation of the Ark-Tex Council of Governments Regional Solid Waste Management Plan. 1.1.2. Compostina Proaram - Program to facilitate collection and reuse of compostable materials. SECTION 2.0 PAYMENT AND FISCAL MANAGEMENT 2.1. For the purposes of all parts and attachments of this Contract, the following Payment and Fiscal Management definitions shall apply: 2.1.1. Cost Reimbursement/Performance Driven - A contract in which reimbursement occurs after costs are incurred, based on actual disbursement of funds and is tied to performance criteria. 2.1.2. Quarterlv - For purposes of this contract, quarterly is defined as every three (3) months beginning with the month of October. Page 5 of 50 This page intentionally blank. ATTACHMENT B SCOPE OF SERVICES Table of Contents 1.0 CONTRACTOR PROVIDED PERFORMANCE AND SERVICES ................................ 9 2.0 A TCOG PROVIDED PERFORMANCE AND SERVICES.......................................... 1 0 This page intentionally blank. ATTACHMENT B SCOPE OF SERVICES SECTION 1.0 CONTRACTOR PROVIDED PERFORMANCE AND SERVICES{tc \11 "1.0 CONTRACTOR PROVIDED PERFORMANCE AND SERVICES} 1.1. Contractor is to enhance a composting program to enable composting or mulching of yard trimmings. 1.1.1. Contractor shall be responsible for obtaining bids on compost pad materials no later than December 15, 1998. 1.1.2. Contractor shall be responsible for the purchase of compost pad materials no later than January 15, 1998. 1.1.3. Contractor shall be responsible for operation of compost operation. Yard trimmings will be chipped at the resident's home and left on-site or hauled to a centralized composting facility. The mulch and compost will be made available to the city and its residents for their use. 1.1.4. Contractor shall be responsible for operation of the composting program, including the training of operators for the program. 1.1.5. Contractor shall be responsible for educating the public on use of the composting facilities through advertisements. 1.1.6. Contractor shall be responsible for the quarterly and follow up reporting to Ark-Tex Council of Governments (A TCOGI the amount of materials composted or mulched for the life of the project. 1.2. "Reports" - Contractor shall complete and submit necessary reports as identified in Attachment E. The Contractor shall assure that A TCOG receives the following reports and notices within the time limits specified below: 1.2.1. "Contractor Purchase Voucher" - Attachment E, Exhibit 1.0 1.2.2. "Expense Report" - Attachment E, Exhibit 2.0 1.2.3. "Quarterly Recycled Report" - Attachment E, Exhibit 3.0 - Due on January 15, April 15, Julv 15, and AUQust 15,1999. 1.2.4. "Quarterly Progress Report" - Due on January 15. April 15, Julv 15, and AUQust 15, 1999. 1.2.5. "Final Report" - Due AUQust 15, 1999. This report must certify the satisfactory completion of all activities and deliverables required under this contract. 1.2.6. "Follow up Report" - Due vearlv on September 1, 2000 and 2001. Page 9 of 34 ATTACHMENT B SCOPE OF SERVICES Contractor shall provide any additional reports or information as may be necessary to adequately track the progress of the project. SECTION 2.0 A TCOG PROVIDED PERFORMANCE AND SERVICES 2.1 The A TCOG Staff shall monitor Contractor for program compliance. 2.2. The A TCOG staff shall monitor Contractor to determine that performance has been satisfactorily provided in accordance with the terms of this Contract, as identified in Attachment C, Payment and Fiscal Manaoement. 2.3. A TCOG shall promptly disburse each payment to Contractor as described in Attachment C, Payment and Fiscal Manaoement. Page 10 of 34 ATTACHMENT C PAYMENT AND FISCAL MANAGEMENT Table of Contents 1.0 FUNDI NG AGENCI ES ...... ......................................................................... .................. 13 2.0 TOTAL CONTRACT PAYMENT OBLIGATION ............................................................ 13 3.0 TYPE OF CONTRACT PAYMENT ......................................................................... ...... 14 4.0 COST/ADMINISTRATIVE REQUIREMENTS .......................... .................................... 14 5.0 INTEGRITY OF FUNDS ............. ..................................................... ............................. 14 6.0 CONTRACTOR BUDGET.................................................................... ........................ 14 7.0 REQUEST FOR PAyMENT.................. ......................................... .............. ................ 18 This page intentionally blank. ATTACHMENT C PAYMENT AND FISCAL MANAGEMENT SECTION 1.0 FUNDING AGENCIES 1.1. In accordance with the terms and purposes of this Contract, the following agency is considered the A TCOG grantor/funding agency: 1.1.1. The Texas Natural Resource Conservation Commission 1.2. The above agency and/or authorized representatives shall, in addition to A TCOG, be afforded the right, as required by state and federal laws and regulations, to access Contractor records, monitor and/or audit Contractor performance, and otherwise engage in related Contract activity. 1.3. The obligations of A TCOG pursuant to the terms of this Contract are only valid and enforceable if sufficient funds are made available to A TCOG by the above agency for the purpose of performance prescribed by this Contract. SECTION 2.0 TOTAL CONTRACT PAYMENT OBLIGATION 2.1. Except as provided in Section 2.2. below, A TCOG agrees to pay Contractor compensation for the services described in Attachment B. Scope of Services, and a sum not to exceed the amount identified in PART III. PAYMENT OBLIGATION. Said payment is to be provided in accordance with the budget, procedures and restrictions identified in this Contract. 2.2. Contractor may account for expenses incurred and request reimbursement of outlays under either a cash or an accrual basis, as defined and authorized under the UGCMA. To be eligible for reimbursement under this agreement a cost must have been incurred and either paid by the contractor prior to claiming reimbursement from A TCOG or incurred by the last day of the time period indicated on a request for reimbursement form and liquidated no later than forty- five (45) days after the end of the contract period. 2.3 A TCOG, from time to time, may provide written notification to Contractor in the form of either a unilateral letter of notification with an authorized A TCOG signature or a bilaterally executed Contract amendment which shall serve either to obligate additional funds under this Contract or to deobligate funds previously obligated under this Contract. Such notification (s), if any, will specify ATCOG'S maximum obligation to Contractor as of the effective date of such notification. Page 13 of 50 Attachment C Payment and Fiscal Management SECTION 3.0 TYPE OF CONTRACT PAYMENT 3.1. A TCOG agrees to compensate Contractor for allowable costs associated with the provision of services identified in Attachment B, Scope of Services, on a performance driven/cost reimbursement basis. SECTION 4.0 COST/ADMINISTRA TIVE REQUIREMENTS 4.1. Except as otherwise authorized by this Contract, state and/or federal law or regulation, Contractor shall comply with the cost principles set forth in either OMS Circular No. A-87 or A-110, as applicable, and the uniform administrative reauirements set forth in OMB Circular No. A-102, both as supplemented by the final rules promulgated by the Texas Office of the Governor under the Uniform Grant and Contract Management Act of 1990, TEX. REV. CIV. STAT. art. 4413(32g), as well as all other applicable local, state and/or Federal laws and regulations, including, but not limited to those identified in PART I. PARTIES TO CONTRACT. SECTION 5.0 INTEGRITY OF FUNDS 5.1 Regardless of all other terms and provisions of this Contract, A TCOG retains the right to suspend all and any payment to Contractor, in whole or in part due to unsatisfactory performance, providing Contractor is given prompt notice and the opportunity for a hearing before A TCOG, regarding such suspension within thirty (30) calendar days from such suspension. SECTION 6.0 CONTRACTOR BUDGET 6.1. Except as provided below, A TCOG shall only pay Contractor for allowable costs that comply with the following Contractor BudQet: Cost Categories State Amount Total Supplies $ 0 $ 0 Equipment 0 0 Construction $24,625 $24,625 Personnel/Salary 0 0 Fringe Benefits 0 0 Travel 0 0 Contractual 0 0 Implementation Projects 0 0 Page 14 of 50 Attachment C Payment and Fiscal Management Other TOTAL DIRECT COST Indirect Cost TOTAL BUDGET o 24,625 o $24,625 o 24,625 o $24,625 6.2. Out of state travel is prohibited except where such travel is specifically authorized in writing by ATCOG. 6.3. All expenditures under the "equipment", "construction", o~lcontractual" budget categories shall be approved in writing by A TCOG. 6.4. All expenditures under the "other" category shall be approved in writing by ATCOG. 6.5. Subject to the obligations and conditions set forth in this Agreement, title to all equipment and/or facilities (hereafter,"property") acquired under this Agreement will vest, upon acquisition or construction, in the Contractor. The use of property acquired under this Agreement, both during the term of this Agreement and for the useful life of the property, shall be in accordance with Section 361.014 (b) of the Texas Health and Safety Code Annotated, which directs that a project or service funded under this program must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Contractor shall conduct physical property inventories, to maintain property records and necessary control procedures, and to provide adequate maintenance with respect to all property acquired under this Agreement for which Contractor retains title, as further set forth in Subsections (i) through (x) below. (i) Contractor shall develop and use a property management system that conforms with all applicable state and local laws, rules, and regulations. If an adequate system for accounting for personal property is not in place or currently in use, the Property Accounting System Manual issued by the State of Texas General Services Commission shall be used as a guide for establishing such a system. A physical inventory of all property acquired or replaced under this agreement having an initial per unit purchase price of one thousand dollars ($1,000) or more, shall be conducted no less frequently than once every two years and the results of such inventories reconciled with the appropriate property records. Property control procedures utilized by Contractor shall Page 15 of 50 Attachment C Payment and Fiscal Management include adequate safeguards to prevent loss, damage, or theft of the acquired property. Contractor shall develop and carry out a program of property maintenance as necessary to keep both originally acquired and any replaced property in good condition, and to utilize proper sales procedures to ensure the highest possible return, in the event such equipment or property is sold. All property acquired or replaced under this Agreement shall be used by Contractor to support the purposes of this Agreement, for as long as the equipment or facilities are needed for such purposes, whether or not the original projects or programs continue to be supported by State funds. For property with a current fair market, per-unit value of five thousand dollars ($5,000) or less, Contractor may for the purpose of replacing the property acquired under this Agreement, either trade in or sell the property and use the proceeds of such trade-in or sale to offset the cost of acquiring needed replacement property. For property with a current fair market, per-unit value in excess of five thousand dollars ($5,000), Contractor shall, for the purpose of replacing the property acquired under this Agreement within six years of the initiation date of this Agreement, obtain written authorization from the A TCOO prior to trading in or selling the property and using the proceeds of such trade-in or sale to offset the cost of acquiring needed replacement property. Property with a current fair market, per-unit value of five thousand dollars ($5,000) or less, if no longer needed for the support of the authorized projects or programs under this Agreement, whether original or replacement, may be used in support of other activities currently or previously supported by ATCOO or alternatively, may be made available for use on other projects or programs, providing such other use will not interfere with the work on those projects or programs for which such equipment or facilities were originally acquired or constructed. (ii) For property with a current fair market, per-unit value in excess if five thousand dollars ($5,000), if no longer needed for support of the authorized projects or programs under this Agreement, whether original or replacement, and within six years of the initiation date of this Agreement, Contractor shall obtain written authorization from A rcoo prior to changing the use of the property, to include selling or transferring ownership of the property. In requesting authorization for a change of use of the property, Contractor shall provide information as requested by A TCOO, to include information to assure that the new use of the property will adhere to the requirements of Page 16 of 50 Attachment C Payment and Fiscal Management Section 361.014 (b) of the Texas Health and Safety Codes Ann. Prior to authorizing ATCOG to change the use of the property, ATCOG may, at its discretion, require Contractor to notify and request input from private industry providers of recycling or solid waste services in the area of proposed new use or activity, to detennine that' a competitive advantage issue does not exist. After six years of the initiation date of this Agreement, Contractor is not required to obtain authorization for a change in use of the property acquired under this Agreement, but the provisions of Section 361.014 (b) of the Texas Health and Safety Codes and shall still apply. (iii) If any property acquired or replaced under this Agreement is sold or transferred within six years of the initiation date of this Agreement, 1NRCC is entitled to a share of the proceeds from such sale or may require the transfer of ownership of the property to a third party, provided the fair market, per-unit value of the property at the time of the sale is in excess of five thousand dollars ($5,000). The TNRCC'S share of the sale proceeds shall be the same percentage as was the funding provided under this Agreement that enabled the original purchase or acquisition of the property in question. Property that is no longer needed and that has a fair marke~ per- unit value of five thousand dollars ($5,000) or less may be retained, sold, transferred, or otherwise disposed of with no further obligation to the TNRCC provided the other requirements set forth in this Agreement are me~ including the requirements of Section 361.014 (b) of the Texas Health and Safety Codes Ann. If, prior to the termination date of this Agreement, A TCOG determines that any property acquired with funds provided as a result of this Agreement is no longer needed for the original intended project, the A TCOG may require Contractor to transfer title and possession of such property to a third party named by A TCOG. A TCOG shall not grant or allow to a third party a security interest in any original or replacement materials, equipment, or facilities purchased or constructed with funds made available under this Agreement. Page 17 of 50 Attachment C Payment and Fiscal Management SECTION 7.0 REQUEST FOR PAYMENT 7.1. Contractor shall be responsible for accurately completing and submitting request for payment documents to A TCOO monthly. A TCOO shall be responsible for processing and mailing payment to Contractor upon A TCOG's sole determination that Contractor has satisfactorily provided related performance in accordance with the terms of this Contract. A TCOG shall reimburse Contractor only for expenses incurred during the term of this Contract. Request for payment documents shall include but not be limited to the following: 7.1.1 Contractors Purchase Voucher (Attachment E, Exhibit 1.0) 7.1.2. Expense Report (Attachment E, Exhibit 2.0) 7.1.3. Quarterly Progress Report showing work accomplished 7.1.4 Contractor is required to maintain records and documentation materials as appropriate for the expense, include by category the records as listed: SalarylW ages - Time sheets that have been signed and approved. Travel - Documentation which, at a minimum, is consistent with State Travel Regulations. The purpose of the travel be documented and supported with actual receipts for hotel accommodations, public transportation receipts, airline receipts, ect. Equivment - Purchase orders, invoices, and cancelled checks. Supvlies - Purchase orders (if issued), invoices and cancelled checks. Contractual - All of the above plus documentation that the costs were reasonable and necessary. The same standard shall be applicable to subcontractors. Other - All of the above apply. Page 18 of 50 ATTACHMENT 0 STANDARD PROVISIONS AND ASSURANCES Table of Contents 1.0 PERSONNEL. . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . .. 23 2.0 AMENDMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23 3.0 MONITORING, ASSESSMENT, AND CORRECTIVE ACTION . . . . . . . . . . . . . . . .. 23 4.0 TRANSFER OF INTEREST............................................ 24 5.0 SUBCONTRACTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 24 6.0 PROVISION FOR TERMINATION AND DAMAGES DUE ATCOG .............. 24 7.0 CONTINGENT FEES ................................................ 25 8.0 EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION ...................... 25 9.0 DISPUTES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25 10.0 INTELLECTUAL PROPERTY.......................................... 26 11.0 CONTRACT WORK HOURS, HEALTH AND SAFETY STANDARDS............ 26 12.0 TERMS, PROVISIONS AND RULES OF GOVERNING ENTITIES.............. 27 13.0 INDEMNIFICATION, LIABILITY AND INDEPENDENT CONTRACTOR.......... 27 14.0 INSURANCE....................................................... 27 15.0 PROGRAM AND FUNDING RECOGNITION .............................. 28 16.0 ORAL AND WRITTEN AGREEMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 28 17.0 LEGAL AUTHORITY ................................................ 28 18.0 FINANCIAL STATUS REPORT ........................................ 29 19.0 SUPPLEMENTAL FUNDING STANDARDS ................................29 20.0 AUDIT I ACCESS TO RECORDS........... .............................31 21.0 AMERICANS WITH DISABILITIES ACT ................................... 32 This page intentionally blank. A TT ACHMENT D STANDARD PROVISIONS AND ASSURANCES 22.0 UTILIZATION OF SMALL, MINORITY, AND WOMEN'S BUSINESS ENTERPRISES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 23.0 ENERGY EFFICIENT STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 24.0 DATA AND PUBLICITY. . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 This page intentionally blank. Attachment D Standard Provisions and Assurances SECTION 1.0 PERSONNEL 1.1. Contractor represents that it has or will secure, and agrees to furnish, personnel with the professional classification, skill, and expertise required to perform the services as described. Additionally, the Contractor will assume responsibility for work, and will provide all necessary supervision and coordinatiqn of activities that may be required to complete its requirements subject to the approval and concurrence required from A TCOG. None of the work or services covered by this Contract shall be sub-contracted without prior written approval of A TCOG. Prior notification and approval by A TCOG for any changes in personnel whose salaries are funded by this Agreement is required. SECTION 2.0 AMENDMENTS 2.1. Any changes, modifications or amendments to this Contract, or renewal thereof, must be made with the prior written approval of A TCOG except as otherwise provided in this Contract. Such changes, modifications or amendments thereto, or renewal thereof, together with any approved amendment(s) as maintained on file by ATCOG, will be considered to be the controlling instruments(s) in case any dispute arises relative to the working of any portion of such changes, modifications or amendments thereof. If any such changes cause an increase or decrease in the cost of, or time required for performance of, any part of the work under this Contract, an equitable adjustment shall be made in writing prior to the implementation of such changes. Any claim for adjustment under this clause In the event that the conditions, laws and/or regulations governing A TCOG and Contractor activity and performance required by this Contract are amended at any time subsequent to the making of this Contract, A TCOG shall appropriately notify the Contractor in writing. Upon receipt of such notification, Contractor shall have the option of agreeing to such amendments or notifying A TCOG that it cannot comply with such amendments and terminate this Contract. 2.2. Notwithstanding any other provision of this Contract, any change in the maximum obligation of A TCOG hereunder as indicated in this Contract, and all other changes, additions, deletions or other variances in the terms of this Contract must be made only by formal written amendment executed by the parties signatory to this Contract. SECTION 3.0 MONITORING, ASSESSMENT, AND CORRECTIVE ACTION 3.1. A TCOG may periodically monitQI Contractor for: 3.1.1. The degree of compliance with the terms of this Contract, including compliance with applicable rules, regulations, and promulgations referenced herein; and 3.1.2. The administrative and operational effectiveness of the project. 3.2. A TCOG shall conduct periodic analysis of Contractor's performance under this Contract for the purpose of assessing the degree to which contractual objectives and performance standards, as identified in this Contract or as subsequently amended, are achieved by Contractor. . Page 23 of 50 Attachment D Standard Provisions and Assurances SECTION 4.0 TRANSFER OF INTEREST 4.1. Contractor shall not assign any interest in this Contract and shall not transfer any interest in the same, whether by assignment or novation, without the prior written consent of A TCOG thereto. SECTION 5.0 SUBCONTRACTS 5.1. The services to be rendered by Contractor shall not be subcontracted without prior written approval of A TCOG's authorized and signatory representative. 5.2. A TCOG is in no way liable to Contractor's subcontractor. Subcontractors shall be responsible for any and all performances rendered to ensure compliance with all terms, conditions, and provisions of this Contract as is rendered by the Contractor. SECTION 6.0 PROVISION FOR TERMINATION AND DAMAGES DUE A TCOG 6.1. Either of the parties to this Contract shall have the right in such party's sole discretion and at such party's sole option to terminate and bring to an end performances to be rendered under this Contract in whole or in part, at any time prior to the completion date of this Contract, by notifying the other party in writing of such termination at least thirty (30) days prior to the effective date of termination. Upon termination or receipt of notice to terminate, A TCOG shall cancel, withdraw or terminate any outstanding orders or contracts which relate to the performance of this Contract or the part of this Contract to be terminated, and shall cease to incur costs hereunder. A TCOG shall not be liable to Contractor or its creditors for expenses incurred after this termination date. 6.2. A TCOG reserves the right to terminate this contract for any of the following reasons: 6.2.1. Failure of Contractor to comply with any terms of this Contract; or 6.2.2. Failure of the Contractor to comply with applicable local, state, and/or federal laws, amendments, rules or regulations; or 6.2.3. Failure of A TCOG to receive adequate funds for this purpose from appropriate state grantor/funding agency identified in Attachment C. Payment and Fiscal Management. 6.3. Notwithstanding any exercise by'A TCOG of its right of early termination pursuant to this Section, Contractor shall not be relieved of any Contractor liability for damages due to ~ by virtue of any breach of this Contract by Contractor. A TCOG may withhold any payment to Contractor until such time as the exact amount of damages due to A TCOG from Contractor is agreed upon or is otherwise determined. Page 24 of 50 Attachment D Standard Provisions and Assurances SECTION 7.0 CONTINGENT FEES 7.1. Contractor warrants that no person or company has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees; nor has the Contractor paid or agreed to pay any person, company, corporation,. individual or firm, other than a bonafide employee, any fee, commission, contribution, donation, percentage, gift, or any other consideration, contingent upon, or resulting from award of this Contract. For any breach or violation of this provision, A TCOG shall have the right to terminate this Contract without liability and, at its discretion, to deduct from the Contract price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration and any other damages, and shall be responsible for reporting the details of such breach or violation to the proper legal authorities, where and when appropriate. SECTION 8.0 EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION 8.1. Contractor assures that no person shall, on the grounds of race, age, religion, color, handicap, national origin, sex, political affiliation, or belief, be excluded from. be denied ~ benefits of. or be subjected to discrimination under any program or activity funded in whole or in part under this Contract or otherwise under Contractors control. Contractor shall comply with Title VI of the Civil Rights Act of 1964, as amended, (42 U.S.C. 2000(d) and with the provisions of 45 C.F.R. Part 80. 8.2. Contractor shall not discriminate against any employee or applicant for employment because he or she is a pisabled vetmn of the Vietnam era in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled veterans and veterans of the Vietnam era without discrimination based upon their disability or veteran's status in all employment practices. 8.3. Contractor shall not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to comply with the rules, regulations, and relevant orders issued pursuant to the Rehabilitation Act of 1973, P.L. 93- 112, as amended by the Rehabilitation Act Amendments of 1973, P.L. 93-516, which are coded as 45 C.F.R. SECTION 9.0 DISPUTES 9.1. Contractor shall utilize the complaint procedure promulgated by those rules, regulations and laws identified in PART L PARTIES TO CO~I.B8QI, as available, for all complaints arising under activitie$ funded by this Contract unless otherwise provided for by the terms of this Page 25 of 50 Attachment D Standard Provisions and Assurances Contract. SECTION 10.0 INTELLECTUAL PROPERTY 10.1. For the purpose of this Section, "intellectual property" refers to 1) any discovery or invention for which patent rights may be acquired, and 2) any photographs, graphic designs, plans, drawings, specifications, computer programs, technical reports, operating manuals, or other copyrightable materials, and 3) any other materials in which intellectual property rights may be obtained. 10.2. If the Contractor first conceives of, actually puts into practice, discovers, invents, or produces any intellectual property during the course of its work under this Agreement, it shall report that fact to A TCOG. 10.3. The Contractor may obtain governmental protection for rights in the intellectual property. However, A TCOG and TNRCC hereby reserves a nonexclusive, royalty-free and irrevocable license to use, publish, or reproduce the intellectual property for sale or otherwise, and to authorize others to do so. A TCOG and TNRCC also reserves a royalty- free nonexclusive and irrevocable license to use, publish, or reproduce for sale or otherwise, and to authorize others to use, publish, or reproduce, for sale or otherwise (to the extent consistent with the rights of the third parties) any intellectual property for which the Contractor obtains rights with funds received under this Agreement. 10.4. In performing work under this Agreement, the Contractor shall comply with all laws, rules, and regulations relating to intellectual property, and shall not infringe on any third-party's intellectual property rights. It shall hold A TCOG harmless for, and to the extent permitted by the laws and Constitution of the State of Texas, defend and indemnify ATCOG against, any claims for infringement related to its work under this Agreement. 10.5. The Contractor shall include provisions adequate to effectuate the purpose of this Section in all subagreements and subcontracts under this Agreement in the course of which intellectual property may be produced or acquired. SECTION 11.0 CONTRACT WORK HOURS, HEALTH AND SAFETY STANDARDS 11.1. Contractor shall comply and shall assure compliance by its subcontractor with the Occupational Safety and Health Act of 1970 and the Contract Work Hours and Safety Standards Act, 40 U.S.C. 327-333" and the regulations promulgated thereunder to the extent that such provisions apply to Contractor's performance pursuant to this Contract. Contractor shall also comply and shall also assure compliance by its subcontractors with any regulations promulgated by the Secretary of the U.S. Department of Labor establishing standards to protect the health and safety of workers or Contractor employees engaged in performance pursuant to this Contract that are not covered by the above laws, legislation and/or regulations. Page 26 of 50 Attachment D Standard Provisions and Assurances SECTION 12.0 TERMS, PROVISIONS AND RULES OF GOVERNING ENTITIES 12.1. Contractor shall ensure that the performance rendered under this Contract are rendered so as to comply with all the terms and provisions of any contracts, grant agreements and/or any other legally binding contractual document existing between A TCOG and the state grantor/funding agency identified in Attachment Cl Payment and Fiscal Management. as if these performances were rendered by A TCOG. 12.2. This Contract shall be subject to all valid rules. regulations. and laws applicable hereto passed or promulgated by the United States of America, a state, or any governmental body or agency having lawful jurisdiction or the authorized representative of agency of any of them. Reference herein to particular rules, regulations and laws of governmental bodies or agencies having lawful jurisdiction shall not be considered restrictive of the applicability of any other rules, regulations or laws applicable to this Contract or the subject matter contained herein. SECTION 13.0 INDEMNIFICATION, LIABILITY AND INDEPENDENT CONTRACTOR 13.1. Contractor agrees to the extent permitted by law, to indemnify, defend and save harmless A TCOG. its officers, agents and employees from any and all claims and losses accruing or resulting to Contractor and to any and all subcontractors, materials, persons, laborers and any other persons, firms or corporations, furnishing or supplying work, services, materials, or supplies in connection with the performance of this Contract, and from any and all claims and losses accruing or resulting to any persons, firms or corporations which may be injured or damaged by Contractor in the performance of this Contract. 13.2. A TCOG does not assume any 112bili~ to third persons, nor will A TCOG reimburse the Contractor for its liability to third persons, with respect to loss due to death, bodily injury, or damage to property resulting in any way from the Contractor's performance of this Contract or any Contractor's subcontracts hereunder. 13.3. It is expressly understood and agreed by both parties hereto that A TCOG is contracting with Contractor as an independent contractQI. The parties hereto understand and agree that A TCOG shall not be liable for any claims which may be asserted by any third party occurring in connection with the services to be performed by Contractor under this Contract. SECTION 14.0 INSURANCE 14.1. Upon request, Contractor shall furnish ATCOG certificates of insurance evidencing insurance as follows: 14.1.1. Worker's Compensation and Employer's Liability. 14.1.2. Comprehensive General Liability for the following coverage in amounts not less than shown below: 14.1.2.1. Bodily Injuries: . $100,000 per person Page 27 of 50 Attachment D Standard Provisions and Assurances (all hazards) $300,000 aggregate 14.1.2.2. Property Damage: (other than auto) 14.1.2.3. Property Damage: (automobile) $ 50,000 per occurrence $100,000 single limit $ 50,000 per occurrence 14.1.2.4. Product Liability Insurance: Personal Property: Bodily Injury: 14.1.3. Contractor Owned Vehicles: 14.1.3.1. Liability: Collision/Comp 14.1.3.2. Property Damage: $ 25,000 per accident $100,000 per accident $250,000 per person $500,000 aggregate $100,000 SECTION 15.0 PROGRAM AND FUNDING RECOGNITION 15.1. This Contract, A TCOG, its policy bodies, funding agencies and program sources shall be properly referenced and receive appropriate recognition for the part this Contract and the resource it represents in all activities, services and programs performed under the terms of this Contract. All projects shall require acknowledgement of financial support from A TCOG and TNRCC. 15.2. The Contractor shall acknowledge the financial support of A TCOG and the TNRCC whenever work funded, in whole or in part, by this Agreement is publicized or reported in news media or publications. All reports and other documents completed as a part of this Agreement, other than documents prepared exclusively for internal use within A TCOG or TNRCC shall carry the following notation on the front or title page: PREPARED IN COOPERATION WITH THE ARK-TEX COUNCIL OF GOVERNMENTS AND THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION. SECTION 16.0 ORAL AND WRITTEN' AGREEMENTS 16.1. All oral or written agreements between the parties hereto relating to the subject matter of this Contract that were developed and executed prior to the execution of this Contract have been reduced to writing and are contained herein. SECTION 17.0 LEGAL AUTHORITY 17.1. Contractor assures and guarantees that it possesses the legal authority following an official Page 28 of 50 Attachment D Standard Provisions and Assurances motion, resolution or action passed or taken as required, giving Contractor legal authority to enter into this Contract, receive the funds authorized by this Contract, and to perform the services Contractor has obligated itself to perform under this Contract. 17.2. The person signing this Contract on behalf of Contr~ctor hereby warrants that he has been fully authorized by Contractor to execute this Contract on behalf of Contractor and to validly and legally bind the Contractor to all the terms, performances and provisions herein set forth. 17.3. Contractor, if a corporation, certifies that it is registered with the Secretary of State of the State of Texas. 17.4 The Contract provisions shall be enforceable under Texas law. SECTION 18.0 FINANCIAL STATUS REPORTS 18.1. All Financial Status Reports shall contain sufficient identification of, and information concerning, the costs incurred so as to enable ATCOG to ascertain the eligibility of a particular expenditure and to enable subsequent audit thereof. SECTION 19.0 SUPPLEMENTAL FUNDING STANDARDS 19.1. In addition to the standards set forth in applicable statutes and regulations, the standards outlined below apply to all uses of the funds provided under this Agreement. Unless authorization is otherwise specifically provided for in or under terms of this Agreement, the Contractor shall ensure that the use of funds provided under this Agreement is in accordance with the supplemental funding standards set forth in this Article. (a) Payment of Fees.Contractor must not be in arrears on payments of their solid waste disposal fees to TNRCC at the time an implementation project is selected for funding. (b) land Acquisition Costs. Funds provided under this Agreement may not be used to acquire land or an interest in land. (c) Municipal Solid Waste Related Programs Only. Funds provided under this Agreement may not be used for programs dealing with wastes that are not considered municipal solid waste (MSW), including programs dealing with industrial or hazardous wastes. (d) Programs Solely Related to Collection of Certain Special Wastes. Funds provided under this Agreement may not be used for programs and activities solely related to the management of scrap tires, used oil, oil filters, antifreeze, lead-acid batteries, or other special wastes excluded from disposal in MSW landfills. However, collection of these materials may be included as part of a cOrT;lprehensive household hazardous waste collection and management Page 29 of 50 Attachment D Standard Provisions and Assurances as that is not the sole intent of the program.Activities related to the Disposal of Municipal Solid Waste. Funds providedunder this Agreement may not be used for activities related to the disposal of municipal solid waste. This restriction includes: solid waste collection and transportation to a disposal facility; waste combustion (incineration or waste-to-energy); processing for reducing the volume of solid waste which is to be disposed of; any landfill related facilities or activities including the closure and post closure care of a landfill; or other activities and facilities associated with the ultimate disposal of municipal solid waste. However, this provision does not apply to activities specifically included under an authorized project category, to include landfill scales, citizens' collection stations, and small registered transfer stations. In addition, activities that would otherwise be eligible for funding, such as recycling, but that are located at a disposal facility may be funded. (e) Projects Requiring a TNRCC Permit. Funds provided under this Agreement may not be used for expenses related to projects or facilities that require a permit from TNRCC. This provision, however, does not apply to projects or activities that may be located at a permitted facility that, by themselves, would not require a permit and would otherwise be eligible for funding. (n Projects Requiring TNRCC Registration. Projects or facilities that require registration with the TNRCC under state regulations, and which are otherwise eligible for funding, may be funded as an implementation project. However, only those expenses related to design and engineering work necessary prior to obtaining a registration may be reimbursed by A TCOG before the registration is finally received. No actual site development, construction, equipment purchase, or similar expenses may be reimbursed prior to and until such time that a registration is received. (g) Projects that Create a Competitive Advantage Over Private Industry. In accordance with Section 361.014 (b) of the Texas Health and Safety Code, a project or service funded under this Agreement must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes non-profit entities. (h) Supplanting Existing Funds. Funds may not be used to supplant salaries of an existing staff position" where the functions assigned to that position will not change. Staff positions where the assigned functions will remain the same and that were active at the time of the grant application, and were funded from a source other than a previous solid waste grant, are ineligible for grant funding. Acquisition of Goods and Services. Recipients of funds under this Agreementmust comply with all state and local laws and regulations pertaining to the acquisition of goods and services. In recognition of the requirement that projects not create a competitive advantage over a private industry, it is a goal of this program that competitive processes be used to the extent possible for all purchases using grant funds. In addition, grant recipients are encouraged to Page 30 of 50 Attachment D Standard Provisions and Assurances participate in the State Cooperative Purchasing Program. (i) Legislative and Lobbying Expenses. In accordance with state laws and regulations, funds provided under this agreement may not be used for expenses to support political activity, either directly ,or indirectly. As required under section 33, Article IX of H.B. 1, the standards set forth in section 5, Article IX of H.B. 1, shall apply to the use of funds provided under this Agreement. 0) Food / Entertainment Expenses. In accordance with the UGCMA, funds providedunder this Agreement may not be used for food or entertainment expenses, including refreshments at meetings and other functions. This provision does not apply to authorized employee per diem expenses for food costs incurred while on travel status. (k) Use of Alcoholic Beverages. As required under section 33, Article IX of H.B. 1, the standards set forth in section 11, Article IS of H.B. 1, shall apply to the use of funds under this Agreement. In accordance with those standards, no funds provided under this Agreement shall be used for the payment of salaries to any employee who uses alcoholic beverages while on duty. None of these funds shall be used for the purchase of alcoholic beverages, including travel expenses reimbursed with these funds. 19.2. LOCAL ENFORCEMENT consist of projects which contribute to the prevention offf illegal dumping. These projects may include programs to investigate illegal dumping problems, educate the public on illegal dumping laws, and prosecute violators. These programs may also include activities to enforce laws pertaining to the illegal disposal of liquid wastes. 19.2.1. Funding limitations specific to this category: (a) This category may not include funding for enforcement activities related to the illegal disposal of industrial or hazardous waste. It is understood, however, that industrial or hazardous waste may priodically be discovered at illegal waste disposal sites. Such instances do not preclude the investigation of that site, so long as the funded program is specifically aimed at the illegal disposal of municipal solid waste. (b) Grant funds may not be used for either the cleanup of illegal disposal sites or the transportation and/or disposal of wastes collected during such cleanups. SECTION 20.0 AUDIT I ACCESS TO RECORDS The Contractor shall maintain and make available for review, inspection and/or audit books, records, documents, and other evidence reasonably pertinent to performance on all work under this Agreement, including negotiated changes or amendments thereto, in accordance with accepted Page 31 of 50 Attachment D Standard Provisions and Assurances professional practice, appropriate accounting procedures and practices at the Contractor' s Texas office. The Contractor shall also maintain and make available at its Texas office the financial information and data used by the Contractor or its designee (including independent financial auditors) in the preparation or support of any cost submission or cost (direct and indirect), price or profit analysis of this Agreement or any negotiated subagreement or change order and a copy of the cost summary submitted to ATCOG. ATCOGJNRCC, and the Texas State Auditor's Office or any of A TCOG's duly authorized representatives, shall have access to such books, records, documents, and other evidence for the purpose of review, inspection, and/or audit. During the conduct of any such review, audit or inspection Contractor's books, records and other pertinent documents may, upon prior conference with the Contractor, be copied by A TCOG or any of its duly authorized representatives. All such information shall be handled by the parties in accordance with good business ethics. The Contractor shall provide proper facilities within the State of Texas for such access and inspection. Audits conducted pursuant to this provision shall be in accordance with State law, regulations and policy, and generally accepted auditing standards and established procedures and guidelines of the reviewing or audit agency (ies). The Contractor agrees to the disclosure of all information and reports resulting from access to records pursuant to Section (a) above to A TCOG. Where the audit concerns the Contractor, the auditing agency will afford the Contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. Records under Section (a) above shall be maintained and made available during the entire period of performance of this Agreement and until three (3) years from date of final A TCOG payment for the project. In addition, those records which relate to any dispute, litigation, or the settlement of claims arising out of such performance, or costs or items to which as audit exception has been taken shall be maintained and made available until completion of such action and resolution of all issues which arise from it, or until the end of the regular three-year period, whichever is later. Access to records is not limited to the required retention periods. The authorized representatives designated in Section (a) of this Article shall have access to records at any reasonable time for as long as the records are maintained. This audiUaccess to records Article applies to financial records pertaining to all subagreements and all subagreement change orders and subagreement amendments: to the extent the records reasonably pertain to subagreement performance; if any indication that fraud, gross abuse or corrupt practices may be involved; or if the subagreement is terminated for default or for convenience. A TCOG reserves the right to require the reimbursement of any over:.payments determined as a result of any audit or inspection of records kept by the Contractor on work performed under this Agreement. The Contractor agrees to include Sections (a) through (g) of this Article in all subagreements andall change orders directly related to project 'performance. All Financial Status Reports (including required TNRCC Supplemntal269a forms) shall contain sufficient identification of, and information concerning, the costs incurred so as to enable A TCOG to ascertain the eligibility of a particular expenditure and to enable subsequent audit thereof. SECTION 21.0 AMERICANS WITH DISABLlTIES ACT The Contractor shall comply with all applicable requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. Sections 12101 - 12213 (Pam ph. 1995). Page 32 of 50 Attachment D Standard Provisions and Assurances SECTION 22.0 UTILIZATION OF SMALL, MINORITY, AND WOMEN'S BUSINESS ENTERPRISES The Contractor agrees that qualified Historically Underutilized Businesses (HUBs) shall have the maximum practicable opportunity to participate in the performance of this Agreement. SECTION 23.0 ENERGY EFFICIENT STANDARDS The Contractor is encouraged to follow standards and policies on energy efficiency which are contained in the Texas State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act P.L. 94-163). SECTION 24.0 DATA AND PUBLICITY All data and other information developed under this Agreement shall be furnished to A TCOG and shall be public data and information except to the extent that it is exempted from public access by the Texas Open Records! Public Information Act, Vernon's TEX. GOV' T CODE Section 552. Upon termination of this Agreement. all data and information shall become the joint property of A TCOG and the Contractor. Page 33 of 50 This page intentionally blank. ATTACHMENT E DEFINITIONS Table of Contents 1.0 PURCHASE VOUCHER INSTRUCTIONS ....:....................... 36 2.0 SAMPLE PURCHASE VOUCHER ................................. 37 3.0 EXPENSE REPORT INSTRUCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 38 4.0 SAMPLE EXPENSE REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39 5.0 EXPENSE REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 6.0 SUMMARY REPORT (QUARTERL Yl. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43 7.0 RECYCLE REPORT INSTRUCTIONS. .. . .. . .. . . . . . . .. . . . .. . . . . .. . . . .47 8.0 SAMPLE RECYCLE REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 9.0 RECYCLE REPORT. . .. . . . . . .. . . . . . . . .. .. .. . . . . . . . . . . .. .. . . . .. 49 PURCHASE VOUCHER INSTRUCTIONS a. Name, address, city, state, and zip code of the grant recipient b. Contract number, this number is on the first page of your contract in the right hand comer. c. This is the last four digits of your contract number. d. Fill in the payment period for this purchase voucher. The description may be copied from the sample voucher. Put in cumulative expenditures to date. e. Cumulative expenditures to date less amount on previous requisition and amount due this voucher. f. Blank column. g. Voucher total h. Voucher total I. Voucher must be signed by the person who signed the grant application, their title, telephone number, and the date signed. The remainder of the form will be filled out by A TCOG. . PURCHASE VOl 'ER ARK.TEX COUNCIL OF GvvERNMENTS 1.f] Pay to: (Name, Adr4."~s, City, State, Zip) (City Cou nty' 'bchoo I ect...) ~ ... .". . 't' ,,, P.O. Box 5307 Texarkana, TX 75505.5307 (Submh In Triplicate) ~ Contrad or Grant No: :EJ Vendor No: d. Delivery Date/Period and Description ,of Articles or Services Provided ,': :>t. Payment Period: ~.JJ.2i. to .iJJ.J..22 ." '. f. ':':":::::},:)::. <:}:", ::},..:" : ,:, ::,.' . ":'.:,:::- '.::, ..." ',.,:,:" Amount Due For reimbursement for the ectlvltles under the Ark-Tex CouncIl of Governments RegIonel SolId Waste Management Plan Pass Through Grants as funded by the Texas Natural Resources Conservetlon CommIssion Cummuletive expenditures to dete Less on Prior RequisItion Due this voucher 2,500.00 -0- 2,500.00 $2,500.00 Contrect emount Expended to dete Balance remeIning $7,500.00 2,500.00 $5,000.00 sample o c er JJ I cenify that the above services/goods were renderedlrtetived, and that they correspond in .very way whh the c:ontrad under which they were procured and that the Invoice is true and unpaid. A TCOG Date Approved for Payment: APPROVAL FOR PAYMENT Signature: ,.' .:: ,,,:. . . .,,, ~:'VOUCHERTOTAL":: 4"": $2,500.00 S~nature - Vendor Representative: Telephone No: Tnle: Date: ATCOG DISTRIBUTION ACCOUNT AMOUNT Title: Envlronmentel Resources Plenner Signature: Tnle: Director, Reg i one I' Serv ices Vendor No: Coded by: . Check No: Date: Amount: EXPENSE REPORT INSTRUCTIONS 8. Current month, date and year. b. Fill in budgeted amount. c. Fill in amount expended for this request. d. Fill in the cumulative total for all previous request submitted e. Fill in amount remaining (unexpended funds) in the budget. f. Signature of person who signed the contract. g. Attach any back-up documentation that will include receipts, copies of bills, etc. 1 Expense Report City of Paris Date: a. 9/30/97 Cost Category Budget Amount Cumulative Amount Expended Expenditures Remaining To Date Equipment b. 12,500 c. 10,000 d. 10,000 e. 2,500 J. signature here Authorized Signature g. Please attach receipts to this document. (SAMPLE) This page intentionally blank. Expense Report City of Paris Date: Cost Category Budget Amount Cumulative Amount Expended . Expenditures Remaining To Date Construction $24,625 Authorized Signature Please attach receipts to this document. This page intentionally blank. py ~ ~8/1999 REGIONAL SOLID WAS 'GRANT ~^SS-THROUGH GRANT SUMMARY RBPORT (FORM PT-Sl) 1. Grant Recipient: 2. Contract No.: 3. Report No. : 4. Report Period: From To: 5. Percent (%) Completed to Date: 6. Estimated Completion Date: 7. STATUS OF COMPLETION OF WORK TASKS.: For ~ major work task or deliverable set forth in your grant contract, provide the following information (use the accompanying sheet) : A. Estimate the percent (%) complete of the task or deliverable. B. Briefly explain the activities conducted to date towards completing the task or deliverable. Be sure to provide information on the status of equipment purchases and/or facility construction, if applicable. C. List the major activities remaining to be conducted towards completing the task or deliverable. D. Provide an estimated date for the completion of the task or deliverable. E. Explain any problems or delays in completing the task or providing the deliverable. 'Provide copies of all materials and documents produced with grant funds to date (e.g., reports, plans, brochures, educational materials, videos, etc.). 8. SIGNATURE: Signature of Submitting Official Typed or Printed Name and Title Date Submitted 9. I If Final Report ___ Project Completion Certification: For the final report, the submitting official certifies that to the best of his/her knowledge and belief, all tasks and deliverables required under the grant have been completed, except as noted and fully explained in the report, and the terms of the grant contract have been met. TNRCC RSWG FORM PT-Sl (08/97) .. .. .. PASS-THROUGH GRANT StootARY ~PORT STATUS or COMPLETION or WORK TASKS Sheet of 1. Task/deliverable: A. Percent (t) completed: B. Activities conducted to date: C. Major activities remaining to complete the task: D. Estimated completion date: E. Comments: 2. Task/deliverable: A. Percent (t) completed: B. Activities conducted to date: C. Major activities remaining to complete the task: D. Estimated completion date: E. Comments: 3. Task/deliverable: A. Percent (t) completed: B. Activities conducted to date: C. Major activities remaining to cQmplete the task: D. Estimated completion date: E. Comments: " ATTACH ADDITIONAL SBUTS, rr NllDED . . .. PASS-THROOGH GRANT SUMMARY ~~PORT STATUS OF COMPLETION OF WOo TASKS Sheet of 4. Task/deliverable: A. Percent (t) completed: B. Activities conducted to date: C. Major activities remaining to complete the task: D. Estimated completion date: E. Comments: 5. Task/deliverable: A. Percent (\) completed: B. Activities conducted to date: C. Major activities remaining to complete the task: D. Estimated completion date: E. Comments: 6. Task/deliverable: A. Percent (\) completed: B. Activities conducted to date: C. Major activities remaining to complete the task: D. Estimated completion date: E. Comments: .. ATTACH ADDITIONAL SRlTS, IF NEEDED . . - .. PASS-THROUGH GRANT SUMMARY ?ORT STATUS or COMPLETION or WORK TASKS Sheet of , REMARKS: Explain any problems encountered in conducting the overall project. Provide other information that may be helpful in understanding the status of the project. , . RECYCLE REPORT INSTRUCTIONS a. Fill in date b. Put the amount of material recycled in the respective column. If you have a material that is not on this fonn put n under the other column and write the material name in. c. Sign your name to the form. d. Attach receipts from the entity and purchasing materials to backup the report. . . Recycle Report Date: 8. 4/3/96 AMOUNT (In Cubic Yards: Otherwise Indicate Measurement) Yard Whit, Paper Newspaper Aluminum Steel Olw P1u1lc Other Trimmings b. 200 b. 400 b. 100 Ibs. Ibs. c. Yau sign here Authorized Signature d. Please attach receipts to this document. (SAMPLE) . , .. Recycle Report City of Paris Date: AM 0 UNT (In Cubic Yards: Othenvise ~ndicate Measurement) Yard White Paper Newspaper Aluminum Steel Glass Plastic Other Trimmings Authorized Signature Please attach receipts to this document. This page intentionally blank.