1998-131-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 27TH DAY
RESOLUTION NO. 98-131
WHEREAS, the City Council of the City of Paris did heretofore, on the 27th day of
August, 1998, in Resolution No. 98-125, approve the advertisement for bids for furnishing plant,
labor, materials, and equipment, and for performing all work required for the "Chain Link
Security Fence - Cox Field" project, which bids were received until 10:00 o'clock a.m., Monday
on the 14th day of September, 1998; and,
WHEREAS, the best bid for such construction was made by Emerson Fence Company,
of Paris, Texas, and it should be awarded the bid for the same; and,
WHEREAS, the form of the agreement for such construction project, attached hereto as
Exhibit A, should, in all things, be approved, and the Mayor, Charles H. Neeley, should be
authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
bid of Emerson Fence Company for the "Chain Link Security Fence - Cox Field" project in the
amount of $11,000.00, be, and the same is hereby, accepted and let conditioned upon said
contractor meeting all of the terms and specifications included in the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor, Charles H. Neeley, be, and he is
hereby, authorized and directed to execute, on behalf of the City of Paris, the Agreement with
Emerson Fence Company, upon the terms and conditions and in the form shown in Exhibit A,
attached hereto.
PASSED AND ADOPTED this 14th day oU;'
Charles H. Neeley, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FO)tM:
;;J~
Scott P. Foster, City Attorney
~
STATE OF TEXAS }
}
COUNTY OF LAMAR }
KNOW ALL MEN BY THESE PRESENTS:
THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, acting by and '
through its Mayor, Charles H Neeley, duly authorized, hereinafter called CITY, and Marion Day
Emerson, III d/b/a Emerson Fence Company, hereinafter called EMERSON, do hereby contract
and agree as follows:
1. That EMERSON shall construct fencing around Cox Field Airport in accordance
with the specifications on Exhibit A, attached hereto and made a part hereof.
2. The CITY AGREES to pay EMERSON for said fence construction in accordance
with the terms specified on Exhibit A, attached hereto.
EXECUTED this 14th day of September, 1998.
Charles H. Neeley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Scott P. Foster, City Attorney
~ XHIB'T A
EMERSON FENCE COMPANY
Marion Day Emerson, III, Owner
ST A TE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Charles H.
Neeley, Mayor of the City of Paris, known to me to be the person whose name is subscribed to
the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 14th day of September,
1998.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY 0.' LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Marion Day
Emerson, III, d/b/a Emerson Fence Company, known to me to be the persons whose names are
subscribed to the foregoing instrument, and acknowledged to me that they executed the same for
the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL 0.' OFFICE this _ day of September,
1998.
Notary Public, State of Texas
BID FORM
PROJECT IDENTIFICATION: CHAIN LINK SECURITY FENCE
COX FIELD
THIS BID IS SUBMITTED TO: The Honorable Mayor an~ City Council
City Hall
135 S.E. 1st Street
Paris, Texas 75460
1. The undersigned BIDDER proposes and agrees, if this Bid is
accepted, to enter into an agreement with CITY to perform and
furnish all Work as specified for the Contract Price and within the
Contract Time indicated in this Bid.
2. BIDDER accepts' all of the terms and conditions of the
Advertisement or Invitation to Bid and Bid Form. This Bid will
remain subject to acceptance for sixty days after the day of Bid
.
openlng.
3. In submitting this Bid, BIDDER represents:
(a) BIDDER has examined copies of all the Bidding Documents and of
the following Addenda, receipt of all which is hereby acknowledged.
Date Number
(b) BIDDER has familiarized itself with the nature and extent of
the Contract Documents, Work site, locality, and all local
conditions and Laws and Regulations that in any manner may affect
cost, progress, performance or furnishing of the Work.
(c) This Bid is genuine and not made in the interest of or on
behalf of any undisclosed person, firm or corporation and is not
submitted in conformity with any agreement or rules of any group,
association, organization or corporation; BIDDER has not directly
or indirectly induced or solicited any other Bidder to submit a
false or sham Bid; BIDDER has not solicited or induced any person,
firm or corporation to refrain from bidding; and BIDDER has not
sought by collusion to obtain for itself any advantage over any
other Bidder or over OWNER.
4. BIDDER will complete the work for the following price(s) :
UNI! PRICE SCHEDULE
NO. ITEM
ESTIMATED
UNIT QUANTITY
UNIT TOTAL
PRICE ESTIMATED PRlCE
1. 6' high chain link
security fence with
barbed wire top,
complete, in place.
L.F. 1225
)" ,
'J tl! ' 1; / ()f'l).~
TOTAL BASE BID PRICE
,~:Ii~/~M
(use words)
~/tV",crt'
(figures)
Quantities are not guaranteed, Final payment will be based on actual
quantities.
5. BIDDER agrees that the Work will be substantially complete within 30
calendar days after the date when the Contract Time commences to run.
6. Bid security is not required.
7. Performance and Payment Bonds are not required.
8. Payment will be made in total at the satisfactory completion of all work.
No partial payments will be made.
9. Contractor must submit certificates of insurance and workmen compensation
insurance in accordance with state and local law.
SUBMITTED ON
SEPTEMBER 14
,1998.
RECEIVED
8EP 1 4 1998
CITY MANAGER
" p~ TEXAS
If BIDDER is:
Phone Number:
11ar/oAJ !l fmmo~ JJf GfJEt)
(Indivi ual's Name)
PleI1$/)p ~Nce Ca,
(Ptj)O f)/lJf ?hI! RJ,'
.
Pet;l) In 7~ f&O
~rJ~/7K iO!@
(SEAL)
An Individual
By
doing business as
Business address:
A Partnership
By
(SEAL)
(Firm Name)
(General Partner)
Business address:
Phone Number:
A Corporation
By
(Corporation Name)
(State of Incorporation)
By
(Name of Person Authorized to Sign)
(Title)
(Corporate Seal)
Attest
(Secretary)
Business address:
Phone Number:
A Joint Venture
By
, '
(Name)
(Address)
By
(Name)
(Each joint venturer must sign. The manner of signing
for each individual, partnership and corporation that
is a party to the joint venture should be in the manner
indicated above.)
SPECIFICATIONS
CHAIN LINK SECURITY FENCE
Chain link security fence shall be as specified in ITEM 550
CHAIN LINK FENCE, Texas Department of Transportation, Standard
specifications for Construction and Maintenance of Highways,
Streets, and Bridges, 1995 Edition, except as modified herein:
550.1
Description.
The chain link security fence shall be 6
feet tall with 3 strands of barbed wire on top.
There currently exists approximately 315 L.F. of
chain link fence which is to be taken down and
reused in the new location. In addition, there
is approximately 260 L.F. of chain link fence
which has already been taken down and is rolled
up in an orderly fashion which is to be reused.
It is understood that the CONTRACTOR may
determine that the reuse of existing materials
may be more expensive than supplying all new
materials. However, supplying all new materials
shall not be grounds for awarding the contract to
a higher bidder. It is the intent to incorporate
existing, reusable materials that are on-site and
ci ty owned in order to provide a complete and
functioning first class installation.