1998-117-RES WHEREAS, CITY COUNCIL DID HERETOFORE ON THE 5TH DAY
RESOLUTION NO. 98-117
WHEREAS, the City Council of the City of Paris did heretofore, on the 5th day of
February, 1998, in Resolution No. 98-016, authorize an application to be made to the Office of
the Governor of the State of Texas, Criminal Justice Division, through the Ark-Tex Council of
Governments, for a grant under the Federal Safe and Drug-Free School Act; and,
WHEREAS, the Office of the Governor of the State of Texas, Criminal Justice Division,
has issued its Grant Award, entitled "Police Athletic League Grant, No. ED-98-JOI-12756," for
the period beginning September 1, 1998, and ending August 31, 1999,; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on July 31, 1998; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant A ward and continue to fund a full-time police officer as a coordinator
for the Police Athletic League in the City of Paris; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY O~' PARIS, that the
Safe/Drug Free Schools & Communities Act Grant, entitled "Police Athletic League Grant, No.
ED-98-JOI-12756," for the period beginning September 1, 1998, and ending August 31, 1999,
in the total amount of $23,711.00, requiring a matching contribution of $31,769.00, be, and the
same is hereby, accepted; and,
BE IT FURTHER RESOLVED, that the City Manager of the City of Paris, Michael E.
Malone, be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris,
the Grant Acceptance Notice under the terms and conditions and in the form shown in Exhibit A,
attached hereto.
PASSED AND ADOPTED this 10th day of August, 1998.
ATTEST:
Charles H. Neeley, Mayor
Mattie Cunningham, City Clerk
OFFICE OF .THE GOVERNOR
George W. Bush
Governor'
CRIMINAL JUSTICE DIVISION
Glenn Brooks
Interim Director
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GRANTEE ACCEPTANCE NOTICE
En-98-JOt-t2756 City of Pllris
Police Athletic Lellgue
THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO cm BY SClltembcr 15, 1998. IF WE DO NOT
RECEIVE THIS NOTICE BY THE DEADLINE, FUNDING FOR THIS GRANT WILL BE WITHDRAWN.
The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project
must read the following and indicate agreement by signing this acceptance notice below:
. By signing this agreement, the authorized official for the grantee llccepts the grant award.
. The grantee officials agree to the tenns of the grant. These terms include th:lt the grantee will abide by all mles in
Chapter 3 of the Texas Administrative Code, the 1998 Governor's Criminal Justice Plan for Te;as, and the Uniform
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Grant Management Standards. · ,
. The grantee officials agree that none of the grant funds or matching funds will be used to inOuence the outcome of
any election, the passage or defeat of legislation, or the funding of :lny grant.
. It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for
funds already spent, or barring the organization from receiving future grants.
. The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving
any funds.
. The grantee officials understand that the project is limited to four budget adjustments during the grant period.
The position designated by the authorized official to requcst gr:mt adjustments is thc:
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o PROJECT nffiECTORD FINANCIAL OFFICER
(Sclect Onc)
Certificd By:
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Signaturc of Financial Onicer
w. E. Anderson, Director of Finance
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris, TX 75461
City/Zip Code
I' !(903) 785-7511 (903) 785-8519
':. Telephone Number Fax Number
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Signature of Projcct Director
Karl Louis, Chief of Police
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris, TX 75461
City/Zip Code
(903) 737-4140 (903) 737-4142
Telephone Number Fax Number
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Sign:lture of Authorized Oflici:ll
Michael E. Malone, City Mananger
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris, TX 75461
Ci ty/Zi p'Code
(903) 785-7511 (903) 785-8519
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Telephone Number
Fax Number
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OFFlt."E OPnIEGOVERNOR
GEORGE W. BUSH
STATEMENT OF GRANT AWARD
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GRANT NUMBER: ED-98-JOl-12756 GRANTEE: city of Paris
GRANT PERIOD: 09/01/1998-08/31/1999 TITLE: Police Athletic League
YEARS FUNDED: 4
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
AWARD AMOUNT -- STATE: $ 0 FEDERAL: $
GRANTEE MATCH -- CASH: $ 31,769
23,711 TOTAL AMOUNT: $ 23,711
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TOTAL MATCH: $ 31,769
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TOTAL PROJECT COST: $ 1 55,480
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governor's Criminal Justice Plan
for Texas (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, Criminal Justice Division. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Uniform Grant Management Standards and the Plan.
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GRANTEE REQUEST FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the statement of Grant Award and that required action on the par'
of the grantee have been satisfied.
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FUTURE FUNDING '
Approval of the above-referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined by the state plan or guide under which
application mar be made, by all applicable policies and procedures ~romulgated by the
Governor's Offlce, criminal Justice Division, and/or federal guidellnes, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor's criminal Justice Plan for Texas
for this specific program fund.
SPECIAL CONDITIONS/REQUIREMENTS:
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AWARD DATE
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Office of the Governor, Criminal Justice Division
POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463-1919
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Date: b~/18/1998
Time: 11:49 a.m.
Office of the Governor
CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: ED-98-JOl-12756
REGION NUMBER: 0500
APPLICANT: City of Paris
TITLE: Police Athletic League
YEAR OF FUNDING: 4
PROGRAM FUND: SAFE/DRUG-FREE SCHOOLS & COMMUNITIES ACT GRANT
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GRANT PERIOD: 09/01/1998 through 08/31/1999 Original Grant: 9296 BencHmark:
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59,277
AMOUNT RECOMMENDED:
State: $ 0
Federal: $
23,711
AMOUNT REQUESTED:
$ 23,711
BUDGET SUMMARY:
CJD/FED CASH TOTAL
FUNDS MATCH PROJECT 'I
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A. PERSONNEL $ 23, 711 $ 17,458 $ 41,169
B. PROF & CONTR 0 0 0
C. TRAVEL 0 0 0
D. EQUIPMENT 0 0 0
E. CONSTRUCTION 0 0 0
F. SUPPL & DOE 0 14,311 14,311
G. INDIRECT COST 0 0 0
TOTAL $ 23, 711 $ 31,769 $ 55,480
BUDGET DETAIL:
A. Police Athletic League Coordinator (100% of time) $31,539; fringe benefits
$9,630.
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F. Telephone $1,800 i Utili ties' $9,151';. 'Postage' $126; Vehicle Operating Expense
$3,000; Office Supplies $240.
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