1998-098-RES WHEREAS, ARK-TEX COUNCIL OF GOVERNMENTS, IN COOPERATION WITH TEXAS NATURAL
RESOLUTION NO. QR.OQR
WHEREAS, the Ark-Tex Council of Governments, in cooperation with the Texas Natural
Resource Conservation Commission, provides funding for Municipal Solid Waste Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application for "Municipal Solid Waste Grant Funding for Fiscal Year 1998-1999," in the amount
of $24,625.00, with $20,098.03 to be provided by the City of Paris in the form of in-kind
services; NOW, THERE}~ORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Ark- Tex Council of Governments, in
cooperation with the Texas Natural Resource Conservation Commission, for the "Municipal Solid
Waste Grant Funding for Fiscal Year 1998-1999," in the amount of $24,625.00, with the City of
Paris providing $20,098.03 in the form of in-kind services.
2. That Michael E. Malone, City Manager of the City of Paris, be, and he is hereby,
appointed as the Authorized Official of said project and is authorized and directed to execute, on
behalf of the City of Paris, the application for grant in the form attached hereto as Exhibit A.
3. That B. A. Huddleston, Director of Public Works, be, and he is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
4. That W. E. Anderson, Director of Finance, be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds for
purposes of the Source Reduction and Recycling Project.
PASSED AND ADOPTED this 13th day of July, 1998.
Charles H. Neeley, Mayor
ATTEST:
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Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Scot P. Foster, City Attorney
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The A TCOG
In Cooperation with the Texas Natural Resource Conservation
Commission
Announces Availability of Municipal Solid Waste
Grant Fundingfor Fiscal Year 1998 .L)C,
· Grant Application Form'
GENERALINFO~TION
Name of Applicant: CITY OF PARIS, PARIS, TEXAS
Total amount of grant funding requested: $ 24,625.00
Project Category:
x 1.
2.
'"
J.
4.
5.
-
6.
Source Reduction and Recycling
Local Enforcement
Citizens' Collection Stations and "Small" Registered Transfer Stations
Educational and Training Projects
Household Hazardous Waste Management
River and Lake Clean-ups and Texas Country Clean-ups
FOR USE BY A TCOG
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Date application was received:
Does the application meet all of the required screening criteria:
Yes No
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Is the application administratively complete:
Yes No
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EXHIBIT A
7fL CI:TV' OF PARISl
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July 14,1998
Ms. Diane Atkinson
Ark-Tex Council of Governments
P. O. Box 5307
Texarkana, Texas 75505-5307
RE: Application Form. Solid Waste Grant - Category 1: Source Reduction &
Recycling
Dear Ms. Atkinson:
Enclosed please find the original application form for the Solid Waste Grant -
Category 1: Source Reduction & Recycling. Also, enclosed is a copy of a signed
resolution passed by the City Council on July 13,1998.
If I may be of further assistance in this grant application, please do not
hesitate to contact me.
Sincerely,
~4v f. ~~
Thomas E. Haynes
Project Coordinator
TH/bd
Encls.
P.O. BOX 9037 · PARIS. TEXAS 75461.9037 · (903) 785.7511 . FAX (903) 785.8519
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The A TCOG
In Cooperation with the Texas Natural Resource Conservation
Commission
Announces Availability ojMunicipal Solid Waste
Grant Fundingjor Fiscal Year 1998
* Grant Application Form *
GENERAL INFORMATION
Name of Applicant:
City of Paris
Total amount of grant funding requested: $ 24 ,625.00
Project Category:
X 1.
2.
"I
~.
4.
5.
-
6.
Source Reduction and Recycling
Local Enforcement
Citizens' Collection Stations and "Small" Registered T T2.IlSfer Stations
Educational and Training Projects
Household Hazardous Waste Mana2ement
...
River and Lake Clean.ups and Texas Country Clean.ups
FOR USE BY A TCOG
Date application was received:
Does the application meet all of the required screening criteria:
Yes No
Is the application administratively complete:
Yes No
2
CERTIFICATION
"l certify, as an authorized representative of the applicant, that the information contained
in this grant application is, to be the best of my knowledge and understanding, true and
accurate,"
Signature _
Typed Name
Michael E. Malone
Title
City Manager
Date
July 13, 1998
Please provide your mailing address and telephone number in the
space below:
City of Paris
P. O. Box 9037
Paris, Texas 75461-9037
(903) 785-7511
3
LIST OF OTHER ENTITIES WHICH PROVIDE
A SIMILAR OR RELATED SERVICE
According to state law, a project or service funded under this program must promote
cooperation between public and private entities, and may not be otherwise readily available
or create a competitive advantage over a private industry that provides recycling or solid
waste services. If the proposed project provides a service, applicants should contact knovm
providers of similar or related services in the geographic area that would be affected by the
proposed project, and should coordinate \\ith those service providers early in the process to
ensure that the above provisions would not be violated by the project.
If the proposed project provides a service, in the space below, list all entities .. private
and public - in the affected geographic area known to provide a similar or related service
(provide the name, address, and telephone number of the entity). Please attach additional
pages if needed.
We are unaware of any entity providing chip collecting and compost service
to our city.
4
PROJECT SUMMARY
Complete the follo\\ing project summary to the best of your ability. Please note that the
project summary is based on the scoring criteria stated in the request for proposals. Please
refer to the specific questions listed in the scoring criteria when completing the project
summary. Please be detailed, but provide clear and concise information. The project
summary consists of five sections, A through E, each with a maximum value of 20 points.
A.PROJECT DESCRIPTION (20 Points)
In the space below, provide a description of the proposed projec~ based on specific questions
listed in the scoring criteria. Please attach additional pages if needed.
We are requesting a 300' x 300' paved pad at our ten (10) acre compost site in
Southwest Paris. The paved pad will be used for staging and storage of wood chips
in rows to mature into compost.
During bad weather, we cannot use the ten (10) acre site to stage and store our wood
chips. We have to store them at our Public Works site and then remove the wood
chips to our compost site during better weather.
We currently use a chipping machine at residential sites in Paris to chip branches
of trees. The wood chips are taken to our compost site to decompose rather than
to the landfill. This is saving the City of Paris over $250,000.00 in landfill costs
annually and reducing our tonnage by over fifty percent (50%) annually.
If funded, we would purchase the materials to pave the 300' x 300' pad and would
use our equipment and labor to pave the area.
By having this paved area, our compost will mature more quickly. We plan to use
the compost at our City Parks and offer the compost to the citizens of Paris which
has a population of 25,000.
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B. WORK PROGRAM (20 Points)
In the space below, provide a work program for the proposed project, based on specific
questions listed in the scoring criteria. Please present your work program in outline fonn~
placing the requested infonnation under each separate task or step identified. Please anach
additional pages if needed.
Our Sanitation Department currently goes to the curbside of residences and
processes brush and limbs of trees by using our chipping machine to convert the
same to wood chips. In good weather, we take our wood chips to our ten (10) acre
site in southwest Paris and they are deposited to make compost. If the weather is
bad, we take the wood chips to the Public Works Department and then in good
weather, remove them to the ten (1 O) acre site. None of the wood chips go into the
landfill which saves the City of Paris over $250,000.00 annually.
We propose to build a 300' x 300' paved pad so that we can go directly to the ten (10)
acre compost site regardless of the weather. The paved pad will be used for staging
and storage of wood chips in rows to mature into compost.
By having a paved pad, we shall have more mature compost available sooner to the
citizens of Paris and to our Parks Department.
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C. PROJECT COST EVALUATION (20 Points)
In the space below, provide an evaluation of the costs associated 'With the proposed project,
based on specific questions listed in the scoring criteria. Please anach additional pages if
needed.
Our total cost of this project is shown below:
778 tons of black base
(2" overlay of 300' x 300' area)
Materials
$30.00 per ton
$23,340.00
2000 gallons of oil 0.6426 per gallon $ 1,285.20
(for treatment of millings & rock base material)
TOTAL MATERIAL COST - $24,625.20
(grant request)
Maintainer
Roller
Sheep Foot Roller
Oil Truck
~
40 hrs @ $50.00 hr
24 hrs @ $35.00 hr
8 hrs @ $35.00 hr
4 hrs @ $45.00 hr
$ 2,000.00
840.00
280.00
180.00
$ 3,300.00
(In-kind services)
Maintainer Operator
Roller Operator
Sheep Foot Operator
Oil Truck Operator
Oil Truck Driver
Benefits (SS-WC-HI-TMRC 33.18%)
Labor
40 hrs @ $11.83 hr
24 hrs @ $10.71 hr
8 hrs @ $10.71 hr
4 hrs @ $10.71 hr
4 hrs @ $10.20 hr
$ 473.20
257.04
85.68
42.84
40.80
298.47
$ 1,198.03
(In-kind services)
Land
Ten Acre Site
$ 15,600.00
(In-kind services)
We are saving over $250,000.00 annually by composting our wood chips in place of
putting them in the landfill.
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D. LEVEL OF COMMITMENT OF THE APPLICANT (20 Points)
In the space below, provide information related to the applicant's level of commitment to
preferred solid waste management practices, based on specific questions outlined in the
scoring criteria. Please attach any additional pages if needed. In addition, please attach
anyformal resolutions in support of the proposed project
The total cost of the paving pad is $44,723.23 of which $20,098.03 is in the form of
in-kind services. Our in-kind services represent forty-four point nine percent (44.9)
of the total cost of the project. This does not include the compost turner, tractor, or
the manpower to run the equipment.
We started the chipping program in 1991 and began the composting of wood chips
the same year.
The City Council of the City of Paris supports this grant application and this project,
and we are attaching a formal resolution passed on July 13,1998.
We have previously demonstrated a commitment to solid waste practices by
beginning this program in 1991, and saving the citizens of Paris over $1,000,000.00
by composting wood chips rather than putting them in the landfill. Also, we have
adopted the "Don't Bag It" Program as well as recycling household appliances and
tires through our bulk pick-up program.
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E. PROJECT CATEGORY PRIORITY (20 Points)
1. Source Reduction and Recycling
2. Local Enforcement
3. Citizens' Collection Stations & Small Registered Transfer Stations
4. Educational & Training Projects
5. Household Hazardous Waste Management
6. River & Lake Cleanups & Texas Country Cleanups.
Our grant application is Category Number 1: Source Reduction and Recycling.
9
G~~TBUDGETS~~Y
Ple4Se provide the following breakdo~l1 of the total amount of grant funding being requested:
BUDGET CATEGORY GRANT FUNDTI'G
1.PersonneVsalaries $
2.fringe benefits $
3.T ravel $
4.Supplies $
5.Uiuipment $
6.Construction $ 24,625.20
i.Contractual (other than for construction) $
8.Other $
Total direct char2es (sum of 1-8) $ 24,625.20
9.Indirect charges. $
...
Total grant fundin2 requested (sum of 1-9) $ 24,625.20
If applicable! please provide the follo\'~1ng information:
\\That is your fringe benefit rate: N I A %
\\That is your indirect charge rate: Nj A %
Identify the budget categories to which your indirect rate is applied:
* Any indirect charges must be in accordance with an approved cost allocation plan, or in
accordance \\;th the Indirect Cost Computation Table contained in the current UGCMS,
which is available from A TeOO. If you have an approved cost allocation plan, please
enclose documentation of your approved indirect rate.
Please be sure to complete any of the following detailed budget sheets which are
applicable (please pull out those sheets which are not applicable).
10
DETAILED BUDGET SHEET 1: Matching Fundslln-Kind Services
This budget sheet should be completed if the applicant is providing any level of matching
funds or in-kind services directly related to the proposed project.
Matching Funds: $ 0
In the space below, please explain in detail the application of any matching funds to
be provided by the applican~ as directly related to the proposed project:
In-Kind Services: $ 20,098.03
(monetary equivalent)
In the space below, please explain in detail the application of any in-kind services to
be provided by the applican~ as directly related to the proposed project:
1. Equipment to pave the proposed 300' x 3001 area
TOTAL
S 3,300.00
1,198.03
15,600.00
520,098.03
2. Labor to pave the proposed 3001 x 300' area
3. Land - Ten Acre Site
What is the TOT Ai COST of tbe proposed projec~ considering the total grant funding
requested, any matching funds being provided by the applican~ and the monetary
equivalent of any in-kind services being provided by the applicant:
$ 44,723.23
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DEI AILED BUDGET SHEET 6: Grant-Funded Construction
This budget sheet should be completed if any expenses are entered for construction on Line 6
of your Grant Budget SummaT)'.
Expenses budgeted under this category should be for costs related to the enhancement or
building of pennanent facilities. No construction costs shall be incurred by a pass-through
grant recipient unless the constrUction details are approved in advance by the A TCOO.
Appropriate costs that may be included are:
a The cost of planning the project;
b. The cost of materials and labor connected to the construction project;
c. The cost of equipment anached to the permanent structure; and
d. Any subcontracts, including contracts for services, performed as part of the
construction.
In the space below, please describe the construction expenses associated \\;th the proposed
project, providing as many spedfications as possible at this time (please identify any services
to be subcontracted):
We are requesting the following materials in our grant request:
1. 778 tons of black base (2" overlay of 300' x 300' area) at $30.00 per ton
which equals 523,340.00
2. 2,000 gallons of oil (for treatment of millings and rock base material) at
0.6426 per gallon which equals $1,285.20
The cost of equipment and labor will be furnished by the City of Paris and is
explained in the in-kind section on pages 7 and 11.
1 7
RESOLUTION NO. q~-OqR
WHEREAS~ the Ark-Tex Council of Governments~ in cooperation with the Texas Natural
Resource Conservation Commission. provides funding for Municipal Solid Waste Grants: and~
WHEREAS. the City Council of the City of Paris is desirous of processing a grant
application for "Municipal Solid Waste Grant Funding for Fiscal Year 1998-1999." in the amount
of $24.625.00. with S20.098.03 to be provided by the City of Paris in the form of in-kind
services: NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS:
1. That an application be made to the Ark-Tex Council of Governments. in
cooperation v.ith the Texas Natural Resource Conservation Commission. for the "Municipal Solid
Waste Grant Funding for Fiscal Year 1998-1999. " in the amount of S14.625.00. with the City of
Paris providing $20.098.03 in the form of in-kind services.
2. That Michael E. Malone. City Manager of the City of Paris. be. and he is hereby.
appointed as the Authorized Official of said project and is authorized and directed to execute. on
behalf of the City of Paris. the application for grant in the form attached hereto as Exhibit A.
3. That B. A. Huddleston. Director of Public Works. be. and he is hereby. appointed
as Project Director and is hereby authorized and directed to execute and deliver. on behalf of the
City of Paris. all repons. communications. assurances. and documents necessary for the
completion of said project.
4. That W. E. Anderson. Director of Finance. be. and he is hereby. authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds for
purposes of the Source Reduction and Recycling Project. .
PASSED AND ADOPTED this 13th day of July~ 1998.
A TIEST:
~
~~ \..~ 0~
Mattie Cunningham. Citv Clerk
... .
ThcATCOG
In Cooperation with the Texas Natural Resource Conservation
Commission
Announces Availability of Municipal Solid Waste
GranT Fundingjor Fiscal Year 1998 .Lfl
· Grant Application Form ·
GENERAL INFORMA rION
Name of Applicant:
CITY OF PARIS, PARIS, TEXAS
T ot2.l a.'l1ount of grant funding requested: S 24,625.00
Project Categor)':
X 1.
2.
"I
~.
Source Reduction a.T)d Recycling
Local Enforcement
Citizens' Collection St4tions and "Small" Registered T nnsfer Sutions
Educational and Training Projects
House~old Hazardous Waste Management
River 2.'ld Lake Clean-ups and Tex:lS Country Clean-ups
4.
5.
6.
Date applic:ltion \\'2.5 received:
Does the npplication meet all of the required screening criteria:
Yes No
I
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I.,
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FOR USE BY A TCOG
Is the application administratively complete:
Yes No
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EXHIBIT A