1998-082-RES WHEREAS,CITY COUNCIL DID HERETOFORE ON THE 8TH DAY
RESOLUTION NO. 98-082
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of
December, 1997, in Resolution No. 97-147, authorize an application to be made to the Office of
the Governor, Criminal Justice Division, through the Ark Tex Council of Governments for the
Violence Against Women Act grant; and,
WHEREAS, the Office of the Governor, Criminal Justice Division, has issued its Grant
Award entitled "Violent Crimes Against Women Unit" Grant, No. WF-97-V04-11879, for the
period beginning December 1, 1998, and ending November 30, 1999, in the total amount of
$72,128.00, requiring a matching contribution of $25,155.00 in the form of $1,200.00 in cash
and $23,955.00 in in-kind services; and,
WHEREAS, acceptance of the same must occur within forty-five (45) days of the date of
said award, which occurred on June 1, 1998; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City
of Paris accept said Grant A ward and continue to improve the Violent Crimes Against Women
Unit Project in the City of Paris; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, that the
"Violent Crimes Against Women Unit" Grant, No. WF-97-V04-11879, for the period beginning
December 1, 1998, and ending November 30, 1999, in the total amount of $72,128.00, requiring
a matching contribution of $25,155.00 in the form of $1,200.00 in cash and $23,955.00 in in-kind
services, be, and the same is hereby, accepted; and,
BE IT FURTHER RESOLVED, that the City Manager, Michael E. Malone, be, and he
is hereby, authorized and directed to execute, on behalf of the City of Paris, the Grantee
Acceptance Notice, under the terms and conditions and in the form shown in Exhibit A, attached
hereto.
PASSED AND ADOPTED this 29th day of June, 1998.
~(I
Charles H. Neeley, Mayor
ATTEST:
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Barbara Denny, Asst. City ClerM
APPROVED AS TO FORM:
5~:tb-~
Scott P. Foster, City Attorney
, OFF1CE OF THE GOVERNOR
. George W. Bush
GOl-ernor
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GRA1\TEE ACCEPTANCE NOTICE
CRIMINAL JUSTICE DMSION
Nancy S. Dugon
Executiw Director
WF.97.V04.11879 City of Paris
Violent Crimes Against Women Unit
THIS ACCEPTANCE NOTICE MUST BE SIGNED AND RETURNED TO cm BY Julv 17, 1998. IF WE DO NOT RECEIVE
TillS NOTICE BY THE DEADLINE, FUNDING FOR TillS GRANT WILL BE WITHDRAWN.
The authorized official, financial officer, and project director, referred to below as grantee officials, for this grant project
must read the following and indicate agreement by signing this acceptance notice below:
· By signing this agreement, the authorized official for the grantee accepts the grant award.
· The grantee officials agree to the terms of the grant. These terms include that the grantee will abide by all rules in
Chapter 3 ofthe Texas Administrative Code, the 1998 Governor's Criminal Justice Plan/or Texas, and the Uniform
Grant Management Standards.
· The grantee officials agree that none of the grant funds or matching funds will be used to influence the outcome of
any election, the passage or defeat of legislation, or the funding of any grant.
· It is understood that a violation of any term of the grant will result in the Criminal Justice Division placing a
temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for
funds already spent, or barring the organization from receiving future grants.
· The grantee officials understand that they must satisfy all special conditions placed on this grant before receiving
any funds.
· The grantee officials understand that the project is limited to four budget adjustments during the grant period.
The position designated by the authorized official to request grant adjustments is the:
o PROJECT DIRECTOR 0 FINANCIAL OFFICER (Select One) Certified By:
Signature of Project Director
Karl Louis, Chief of Police
Name & Title (must print or type)
811 Bonham
Official Agency Mailing Address
Paris, Texas 75460
City/Zip Code
(903) 737-4140 (903) 737-4142
Telephone Number Fax Number
Signature of Financial Officer
W. E. Anderson, Director of Finance
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris, Texas 75461
City/Zip Code
(903) 785-7511
(903) 785-8519
Telephone Number
Fax Number
Signature of Authorized Official
Michael E. Malone. City Manager
Name & Title (must print or type)
P. O. Box 9037
Official Agency Mailing Address
Paris. Texas 754661
City/Zip Code
(903) 785-7511
Telephone Number
(903) 785-8519
Fax Number
-
EXHIBIT A
OmCE OF TIlE GOVERNOR
George W. Bush
Governor
CRIMINAL JUSTICE DIVISION
Nancy S. Hugon
Executive Director
STATEMENT OP' GRANT AWARD
GRANT NUMBERs WF-97-V04-11879 GRANTEEs City of Paris
GRANT PERIODI 12/01/1998-11/30/1999 TITLE I Violent Crimes Against Women Unit
YEARS FUNDED I 2
PROGRAM P'UHJ) I VIOLENCE AGAINST WOMEN ACT FORMULA GRANT
AWARD IMOUHT - snn: I $ 0 FEDERAL I $ 72,128 ~om AMOUHTI . 72,128
GRAHTEB KAi'Ci - CASKI $ 1,200 IN-KIND I $ 23,955 rom mal $ 25,155
rom PROJEC7 COS~1 , 97,283
The approved budget is reflected in the attached Approved Budget Summary. This grant
is subject to and conditioned upon acceptance of the Governor'. Criainal Ju.tice Plan
for ~exa. (Plan) promulgated for this specific program fund (referenced above) through
the Office of the Governor, criminal Justice Division. Applicable special conditions
are contained in the Plan or cited below. Total project costs must be accounted for
in accordance with the Uniform Grant Management standards and the Plan.
GRANTEB REQUES~ FOR FUNDS
All grantee requests for funds shall be submitted to CJD, to the attention of the
Accounting Department, in accordance with the instructions provided by CJD and shall be
in the form required by CJD. Requests for funds will not be honored until all special
conditions outlined on the Statement of Grant Award and that required action on the part
of the grantee have been satisfied.
FUTUR.E FUNDING
Approval of the above-referenced grant does not commit the Governor's Office to future
funding. Any such funding shall be determined by the state plan or guide under which
application mar be made, by all applicable policies and procedures ~romulgated by the
Governor's Offlce, criminal Justice Division, and/or federal guidellnes, and by the ap-
propriation of funds.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the appli-
cable Criminal Justice Rule contained in the Governor'. Criminal Justic. Plan for ~exa.
for this specific program fund.
SPECIAL CONDI~IONS/REQUIREMENTSI
2) Consultant' Professional Services Contract Review & Approval--over $15,000
(attached) .
JUN 0 11998
AWARD DATE
Office of the Governor, Criminal Justice Division
POST OFFICE BOX 12428, AUSTIN, TEXAS 78711 512/463-1919
D,te: 04/16/1998
Time: 10:29 a.m.
Office of the Governor
CRIMINAL JUSTICE DIVISION
APPROVED BUDGET SUMMARY
GRANT NUMBER: WF-97-V04-11879
REGION NUMBER: 0500
APPLICANT: City of Paris
TITLE: Violent Crimes Against Women Unit
YEAR OF FUNDING: 2
PROGRAM FUND: VIOLENCE AGAINST WOMEN ACT FORMULA GRA1~
GRF~ PERIOD: 12/01/1998 through 11/30/1999
A}10UNT RECOMMENDED:
State: $ 0
Federal: $
72,128
AMOUNT REQUESTED:
$ 72,128
BUDGET SUMMARY:
CJD/FED CASH TOTJl.1 INKIND TOT.t.1
FUNDS MATCH CASH MATCH PROJECT
Jl. . PERSONNEL $ 41,906 $ 0 $ 41,906 $ 23,955 $ 65,861
B. PROF & CONTR 30,222 0 30,222 0 30,222
C. TRAVEL 0 0 0 0 0
D. EQUIPMENT 0 0 0 0 0
E. CONSTRUCTION 0 0 0 0 0
F. SUPPL & DOE 0 1,200 1,200 0 1,200
G. INDIRECT COST 0 0 0 0 0
TOTJl.1 $ 72,128 $ 1,200 $ 73,328 $ 23,955 $ 97,283
BUDGET DETAIL:
A. Police Investigator {100% of time} $32,217; plus fringe benefits $9,689;
In-kind: Client Advocate Volunteers (4,652 hours @ $5.15) $23,955.
B. Subcontract with Family Haven Crisis and Resource Center $30,222. {Crimes
Against Women Liaison $19,647 plus fringe benefits $3,353, travel $2,222, and
supplies $5,OOO}
F. Gasoline for police vehicles $1,200.