2006-095-RES-UARCO BUILDING TO NEW POLICE COURT
RESOLUTION NO. 2006-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING THE CERTIFICATE
OF SUBSTANTIAL COMPLETION, FINAL PAYMENT, AND CLOSE OUT
OF THE CONSTRUCTION CONTRACT FOR THE CONSTRUCTION AND
RECONSTRUCTION AND CONVERSION OF THAT STRUCTURE
FORMERLY REFERRED TO AS THE UARCO BUILDING TO A NEW
POLICE, COURT, AND JAIL FACILITY; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris, Texas, did heretofore on the 13th day of
May, 2002, in Resolution No. 2002-075, authorize the preparation of plans and specifications for a
project of reconstruction and conversion of that structure formerly known as the DARCO building
to a new police, court, and jail facility; and,
WHEREAS, the City Council did heretofore, on the 24th day of August, 2004, in Resolution
No. 2004-146 approve the plans and specifications for the aforesaid project; and,
WHEREAS, the City Council did heretofore, on the 8th day of November, 2004, in
Resolution No. 2004-199 authorize the City's architect and staff to utilize as an alternative
procurement procedure the selection of a contract for construction services through the use of
competitive sealed proposals in conformance with Section 271.116 of the Local Government Code;
and,
WHEREAS, by adoption of the aforesaid Resolution No. 2004-199, the City Council
likewise authorized the City Manager and his staff to create selection criteria and the weighting of
selection criteria for said competitive sealed proposal process; and,
WHEREAS, the City Council did heretofore in Resolution No. 2005-043 on the 14th day
of March, 2005, award the bid for said construction and reconstruction and conversion of that
structure formerly referred to as the uarco building to a new police, court, and jail facility to
Harrison Walker and Harper; and,
WHEREAS, said construction project has been completed and the Certificate of Substantial
Completion, attached hereto as Exhibit A, should in all things be approved, final payment should be
made, and said construction contract with Harrison Walker and Harper should be closed; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the Certificate of Substantial Completion for the project of construction,
reconstruction and conversion of that structure formerly referred to as the U ARca building to a new
police, courts, and jail facility is hereby approved, and the Mayor of the City of Paris is hereby
authorized to execute the same in the form attached hereto as Exhibit A.
Section 3. That the final payment for said construction project is hereby authorized and the
construction contract between the City of Paris and Harrison, Walker, & Harper is hereby closed.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of July, 2006.
Ie
Richard Manning, Mayor
ATTEST:
APPROVED AS TO FORM:
" , fl)~"--IL
000 D. Lestock, Assistant City Attorney
'AlA Document G70r - 2000
Certificate of Substantial Completion
PROJECT:
(Name and address):
Paris Police and Court Facility
2910 Clarksville Street
Paris, TX 75460
TO OWNER:
(Name and address):
City of Paris
P.O. Box 9037
Paris, TX 75461
PROJECT NUMBER: 20029/
CONTRACT FOR: General Construction
CONTRACT DATE: June 22, 2005
OWNER: ~
ARCHITECT: ~
CONTRACTOR: ~
FIELD: 0
OTHER: 0
TO CONTRACTOR:
(Name and address):
Harrison Walker Harper
222 East Hickory Street
Paris, Texas 75460-2698
PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE:
Warranty
All of the facility except the list of :~:~!~ items attached.
.l ,~~:. _" '""I . IIJ.
The Work performed under tht;~ontli~Ji?O", , ed and found, to the Architect's best knowledge, information and belief,
to be substantiall y complet~;;pu~~\;mt!jll t?mp~Clti~!~. ~,stage in the progress of the Work when the Work or designated
portion is sufficiently comp1et~i,n'a)cord,*e wfth.i~~GRiUract Documents so that the Owner can occupy or utilize the Work for
its intended use. The date N ?~P;st~'nti,~l:~~i~~~~~ gf~~e.froject or portion designated above is the date of issuance established
by this Certiticate, which R also:t9_~ dat~?~~~1I11\!i~Fmel~t:':of applicable warranties required by the Contract Docllments, except
t t d b I t.;',.. \ .!. \ ~j
as s a e e ow; 'I ,~- \t, I': r -'. '.;, '<.," ".:
, f-.. ~:' -/ "('.\.1-,"\ .~ '
" ~l, J ." i . ( I
' .n '\~ .:'" ,"I
,\ \J' '. ~ ') t' ~ .. 'I ,
,~ /1). .~~< 1 .. . \'.,.)// Da e of Commencement
r~, "ct v.~ ~,. I
Z, r
Brinkley Sargent Architects
ARCHITECT
BY
,~
A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the
responsibility of the Contractor to complete all Work in accordance with the Contract Documents, Unless otherwise agreed to in
writing. the date of commencement of warranties for items on the attached list will be the date of issuance of the final Certificate
of Payment or the date of tinal payment.
Cost estimate of Work that is incomplete or defective: $ Q.4}(Y 4D> 000.00
The Contractor will complete or correct the Work on the list of items attached hereto within Sixty ( 60) days from the above date
of Substantial Completion,
Harrison Walker Harper
CONTRACTOR
BY
DATE
The Owner accepts the Work or designated portion as substantially complete and will assume full possession at midnight (time)
on March 23, 2006 (date).
City of Paris
OWNER
BY
DATE
The responsibilities of the Owner and Contractor for security. maintenance, heat, utilities, damage to the Work and insurance
shall be as follows:
(No/I': Owner's and Contractor's legal and insurance COlllI,I'd should de/ermine and review insurance requirements and
COl'erage. )
The Owner shall be responsible for security, maintenance, heat, utilities, damage to the work and insurance as of 12:00 midnight
on March 23. 2006.
AlA Document G704™ - 2000. Copyright @ 1963. 1978. 1992 and 2000 by The American Institute of Architects. All rights reserved. WARNING: This
AIA~ Document is protected by U,S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAll Document, or 1
any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This
document was produced by AlA software at 09:13:09 on OS/25/2006 under Order No,1000230286_1 which expires on 3/30/2007. and is not for resale,
User Notes: EXHIBIT.A (3210303193)
rage 1 01 1
Don Morris
From: Roger Bussell [rbussell@webuild-hwh.com]
Sent: Wednesday, March 29, 200612:26 PM
To: Don Morris
Cc: Steve Hunt
Subject: Substantial Completion
Steve advised me today that you need an official request from HWH in order to process the Certificate of
Substantial Completion. I apologize for the delay in this as I assumed after we talked on the 23rd the ball was
rolling on this. No problem.
HWH believes that effective 3-23-06 we are substantially complete with the Paris Police project. At this time all
doors and locks are installed and security features are functioning properly. All flooring, ceilings and equipment is
installed and operational. We are currently working with the City on the final programming of the security systems,
Le.. installing employee names. The building is currently operating through the card reader system.
Following is a list of items we are currently working on:
1). Final paint touch-up through-aut-to be completed by 3-31-06
2). Replacement of 5 doors damaged during installation--to arrive 3-29-06
3). Installation of access gate at Generatorrrransformer area---scheduled for 3-31-06
4). Installation of Card Reader at Gate Controller-scheduled for 3-30-06
5). Adjusting doors and hdwe, installation of signage
6). Cleaning of site/removal of construction debris
7). Installing Steel cables at Court Entrance-scheduled for 3-31-06
8). Removal of construction materials from "WHSE" area.
9). Placing all building keys in the key box-will transmit to City 3-31-06
10). Punch list
Furthermore we have scheduled one more final clean to take place on 4-7-06 prior to the ribbon cutting
ceremony.
We have allowed the city to start moving in their supplies, files, boxes etc..based on the 3-23-06 date.
Please let me know if you need further info.
Thanks
Roger Bussell
Project Manager
Harrison, Walker & Harper, LP
222 East Hickory Street
Paris, TX 75460
ph (903) 785-1653 fax (903) 785-1608
rbussell@webuild-hwh.com
o
I
---__ _____J
5/19/2006
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Punch List
Room Room Name Notes l L- (;11 J] ? [ .
Number r./ :J T
~, ..>
.
1001 Vestibule Okay \t
1002 Interview Plumbing Access Cover needed.
Paint touch ups on south wall and
east wall
V .l>...1 ;../ e. 9 III ...-11-
'- ~..
1003 Public Men's Toilet ~ ".
No Hot Water, Wall paper coming off
Court left side sink at top, air vent not
seated
1004 Court Lobby East Wall Grout cracked and wooden
joint not level. Floor not level in front
of window #3 Paint Touch Up
1005 Secure Vestibule Okay
1006 Bailiff Okay
1007 Public Women's Toilets Tile @ Floor Drain, Air vent missing,
wall paper glue showing, caulk
. ---
around sinks 3J~.
L SJwa)
1008 Sound Vestibule Check Lock -lock onboth sides by
key, open when unlocked from inside
only - Rest Okay
1009 Cash Room Okay
1011 Administrator TV Shelf missing - okay otherwise
1012 Court Clerks Cash Trays missing
Key board trays missing
Intercom missing
Window 2 and 3 has cuts
1013 Court Clerks Cubicle South window stool problem
1014 Supply Okay
1015 Files Okay
1016 Janitor Seal around porc~~~ and
wall !f)
1017 Work Room I Officer Paint touch ups arouJ'fl wall switch
and data outlet. Locks on overhead
door should be inoperative or wrong
side?
1018 Corridor Paint Touch ups
1019 Court Staff Corridor Okay
1021 Main Electrical Needs Cleaning
1022 Building Control Okay
1
1025 Court Storage I Gym Remove hanging wires, door can be
a push pull, AC very loud, acoustics
or problem with unit
1026 Evidence Storage Open fire alarm box south wall, door
sweep on evidence door to west
build in
1027 Money / Drug Stora e Oka
1029 Corridor Drywall damage above door
1031 Evidence Officer Gouges and paint missing around
Rollup door south side, small roll up
door has problems
1032 Evidence Vestibule Gouges and paint touch up above
door
1035 Evidence Dro Oka ,evidence door no hardware
1036 Female Dorm Paint touch up around lower part of
walls. Cut in floor under sink needs
to be filled and repainted. Floor drain
"
,red_ Po/
1037 Female Holding Rust in toilet and lavato needs to be r}J~
~move<i water does not work. JJ 0/
Paint touch u s nee e .
1038 Corridor All through the block part of the jail,
block was not cleaned sufficiently
before painting, especially around
floor joints. Electrical plugs, switch
covers, thermostat need caulk.
1041 Jail Kitchen prain needs calmed c1o~er to w~1I
Floor drain covered. Caulk arou ~ (.
'-
~. Millwork throug 0 Jai does
not have base board
1042 Male Cell 1 /r drain covered. Paint touch up,
all walls and ceiling around vents.
1043
Male Cell 2
floor dr~cove~ed, Paint touch up
All walls an cellng around vents
2
1045 Male Dorm ;P tx~/ Flo r drain covered. r did
, (I ~J1P6ILin-chase.
Scalded assistant chief, lawsuit to
follow. (haha)
Paint touch up all walls and ceiling
around vents
o () yeo flAl/e ,..,Oop L tvh
/ J / ~
1046 Men's Corridor 2 areas where tape has cracked on -;Q
wallboard ceiling. Access doO!s ~ ~ .->
missinQ or vents rrlissipg. Prisoner
property lockers have a yellow side
visible. Caulk around ceiling. Light
fixtures have wallboard chunks
missing around trim.
1047 Jail Laundry Ceiling needs painted. Door needs
painted. Furr down needs caulked
and painted. Fire alarm not straight
Caulking needed around plugs in
block
1048 Janitor Needs caulk around bottom edge,
needs touch up paint at faucets,
needs caulk around electrical boxes
in block.
1049 Shower Shower not finished. Empty box on
south wall. Needs cleaning, needs
hand rails, unable to test water.
1050 Chase (shower) Door needs painting. Needs door
stop, thumb latch, ex osed copper
pi e gets insulation?
1051 Chase (men's 1 and 2) o ay.
1052 Rubber Room No Card reader,~ ff~
Caulk around camera? No intercom
1053 Intake Vestibule Okay
1054
Work Copy
No base on mill work needs some
paint touch ups card reader needs
caulk. Mud spatter on south wall.
Ceiling tiles damaged and not seated
Furr down needs caulking
3
1055 Property Storage Door lock does not have a core, does
it need one, needs a blan~?
1056 Arraignment Cb t'~ ~
O-{'1 . ;. ~i cQ.~~\
\)
C k J \) r .' Ir ' /j
d I': c~ C I . Jf [.~/, Ll.,.
1057 Visitation C/r'i of "",' plruJ'f ~)6T i4tV-
UL.I~
[ ~O
' r. ' ,.. ."". > ...- 11\. ' .... ' "..,~~-
3:.t(..{ ;1}I.. /I tt r\; i J:-. I. c.
PAlfJr\PJ!l\@. 9') BN.JL 9/i(r;I; /1
1058 Women's Corridor 2 holes in ceiling, ~cess covers Ot . '
~ents missing, property lockers have
a yellow end exposed
1059 Jail Interview Caulk around thermostat ceiling tiles,
paint touch ups
1060 Chase ~ loose and leaking, f.~ ~
about 15 gallons before water turned
off. See room 1045
1061 Photo Fingerprinting Sink sucks. trim does not meet the
) sink, bowed in or something, looks
bad. Height chart missing. Plate for
tV 0 f~/iJ/( booking stool needs painted. Some
TJ./1r Juck} paint touch ups in the room. SS
caulking needs trimmed or dressed
up.
1062 Radio Room Need sweep on door, threshold if
Possible to keep weather out.
1063 Booking Ceiling tiles damaged or not seated.
No cover for thermostat. Evidence
lockers numbers are scratched and
need to be replace with sequential
numbers from property locker in
hallway (1035). Can't have 2 lockers
with same number. Plates holding
booking stools need paint. Evidence
locker needs caulk around trim.
Several areas need paint most
especially the block needs cleaned
and repainted around the floor. Block
was not cleaned properly before
painting.
&y
~
;/
4
1064 Staff Toilet Paint touch ups. paper holders, towel
racks, grab bars?
1065 Storage Paint touch ups, damaged ceiling tile
and ceiling tile not seated, door
needs more paint?
1066 Sally Port Paint touch up around ceiling where
tape took paint off. FjQor draioJID... ,f-v
~st si~ Disable up/down switches
on doors, eyewash station
1067 Men's Locker Room Paint touch ups
1068 Staff Laundry Okay
1069 Men's Dressing Lockers south side top caved in
1070 Storage Okay
1071 Men's Shower Okay, needs one more shower head
J3 t.~
1072 Women's Dressing Ceiling tile grid and piece need to be
put back in place NE comer, paint
touch up
1073 Women's Shower Okay
1074 Women's Locker Wall needs paint touch up
Corridor East
1075 Women's Locker Vinyl needs cleaning or glue removed
Corridor West
1076 Men's Toilets Stalls need to be installed, okay
otherwise
1078 Electrical . Needs Cleaning
1079 Tactical Paint west wall low, cabinet scraped
when installed.
1080 Women's Toilets Scratch on south stall door, low
1081 South Corridor Holes in wall need repaired
(Y;r
J9~
5
~
1082 Armory Okay, Roof need~ paiQte6
1083 Sprinkler System Okay
1084 Briefing Storage Okay
/ --1085 Janitor I Boiler -Geiling tilee r:r:lis~jQg, caulk around
floor sink, cleaning needed
1086 Armory Corridor Okay
1087 Records Archive PO Need some paint touch up, ~
R!issiAg.
1088 Briefing ~i13 need t5 be finished, funny
looking mark on vinyl under south
marker board.
1089 Patrol Storage Okay
1090 Male Locker Room Gouges in wall and painting
Corridor
1091 Dispensing Paint needed under cabinet
1092 Patrol Work Area Ceiling Tile missing
1093 Water Fountains Fountains Okay. Ceiling tile water
mark next to sprinkler head
1094 Toilet Okay Mens or womens?
1095 Toilet Okay Mens or womens?
1096 Warrant Officer Okay, needs vacuuming
1097 Patrol Corporal Paint touch up
Caulk around plug
Bottom window needs cleaning
1098 Uniform Room Okay
1099 Patrol Sergeant Paint touch up
Bottom window needs cleaning
6
1100 Secure Electrical Okay
1101 Break Room Okay
1102 Patrol Lieutenant Wall paper has bubbles, bottom
window needs cleaning.
1103 Administrative Waiting Wall paper bubbles over door
1104 Supply Okay
1105 Adm. Conference Okay
1106 Adm. Work Room Okay
1107 Adm. Secretary Okay
1108 Adm. Corridor Black mark near chiefs door, carpet
at cased opening doesn't look right
East side.
1109 Chiefs Office Thermostat not working
1110 Coffee Area Okay
1111 Asst. Chief Okay
1112 CO Storage Air Duct not placed, door damaged
1113 CO Corridor Paint touch up around court yard door
1114 CO Conference Okay
1115 Toilet Not flushing, Priority Item! J9tfJty' j
1116 SRO area Okay
1117 Child Abuse Investigator Okay
1118 CAW Investigator Okay
1119 Crime Prevention Okay
1121 Records Front Window Okay
7
1122 Records Ceiling tile has water stain close to
sprinkler head. Open box on east
wall, paint touch up around mill work,
fire extinguisher moved, left hole
CfrfLf6f 1l~ S~L"(( {;fi ~t)l 5w CC1blU,It
1123 Officer Records Window Oka'y ,
1124 Files Okay
1125 Supply Okay
1126 Men's Toilets PD Stall support needs to be cut off
1127 Fountain's I A TM One light out
1128 Women's Toilets PD Okay
1129 Vestibule Acce33 S9ver mis~, metal needs
paint touch up storefront needs
caulking. Stone needs cleaning, red
stuff on east wall, pencil marks on
north wall at outlet. No locl< on inoer
~
1131 Police Lobby Sealll bet-weeR 3tono a~c,
~? air vent covers at front
windows, paint touch up on steel
support pole. cased opening needs
paint. .romova~ttpriJ1g frnm windg\}i&
1132 Secure Vestibule Okay
cviJ
1133 Interview B " .11. ~"f\"nri ~~ fivtll~O wall
,
covering needSlObe cleaned,
residual glue
1134 Interview A Okay
1135 North Court Corridor Paint touch up
1136 North Break Room Okay
1137 West Court Corridor ekay LM1 ~ ~~("t\ I ~ (;tV
t/filk f~
,/
8
1138 Storage Courtroom Okay
1139 Courtroom One Light out over bench otherwise
Gorgeous See 1141
r-- t-JAN~t ~ L: T I tJ Otl'1 DIJit tl)t P Litfl~ 'Tip
1140 Judge's Corridor Okay Wf'iJtlLiI 1/J:
f3i:.'1tIJ t1 t,/ I .
1141 Court Well Paint touch up in storage areas
Jllrl,.,,, \IIan~s h.."U1.... f"'''e ...I...~"S on a'l
UU~C vv I l UIVVVlllOv tJ10lC I I
electrical in the courtroom.
Understands that ivory is the only
~Ior available f~r the dimmers
Ltc; ttTS OUf 561)n+ ('DoLI S l )
1142 Jury I Conference Paint touch up around cabinet
1143 Corridor Paint touch ups
1144 Vestibule Okay
1145 Court Break Area Okay
1146 Toilet Okay men or women?
1147 Toilet Okay men or women?
1148 Computer Telephone Who can tell - Okay
Room Po:{ . }v.;t o~-..-";.~ l-1I'tL~
~
1149 Dispatch Toilet Okay
1151 Dispatch Break Room Okay
1152 Communications Lockers need fronts cleaned
Green ground wire needs termination
of some sort
..aAAds.
1153 Communications Front U1teroorn
Window
1155 Judge's Office Okay
1156 Prosecutor Okay - Opening between prosecutors
office and CID office not sealed yet
'13 tc lv 'N
~lr'-r
rro; 16/
,/
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9
1157 Courtyard Needs siding cleaned, concrete sand
blasted or not?
1170 CID Low beside east door needs painting
1171 CID Work Room Wall paint dripped on mill work at fur
down
1172 ('In ~ONotar\l Ova"
VI'"' V"''''''''~ 'J 1\ J
1173 CID Waiting Glue on wall and wall either
scratched or dirty.
1174 Services Lieutenant Okay
1175 CID Conference Okay
1176 CID Lieutenant Walls need cleaned. Opening to
prosecutors office needs sealed
1185 Surveillance Area Okay
1187 CID Interview I Ceiling tiles sagging, one missing,
Polygraph thermostat camera has a large box
opening
1197 Training I EOC??
Need more money!!!!!!!
1198 Court Corridor Paint touch up
1199 East Corridor Secure Okay
1200 South Corridor Okay
1201 West Corridor -eKaY CtT~~tl @ f}rol \151P-\lt ~
1202 Vestibule Okay - Card Reader?
1203 Eye Wash ' III ic it') ./1/i-. /"'\ 11 . I
. {77 "- 1/ " ' I rl
W-I4JL f.? )',4
1204 West Corridor Secure Okay
1205 Women's Lockers Okay
I
10
1206 CID Supply Okay
1207 Evidence Processing Air Ducts needs to be seated
1208 Arrest 10 Jackets Okay
1209 CID Interview Thermostat camera does not cover
JI.,,, h"" C":I:",,.. 4-:1" ......:",,:"',.. N'^'
U ICi UVA, Cilllll~ UICi 111I\)\)III~ I V V
corner, some tiles sagging
1212 Storage Lock needs reversed. Door needs
painting. some touch up inside the
room also.
1213 West Employee Corridor Gouges in wall board, water leak
stain in ceiling tile, next to sprinkler
head
Exterior of Building
Front parking area - concrete spill needs to be removed.
All brick walls need painting, we know this is planned, just started getting used to
how it looks.
East wall, west building - . and painted. Ladder and
gas pipe not painted. Several holes at foundation line towards the front need
patched, looks like mortar under the brick but above the slab
North Wall west building - concrete edge or floor float is ragged and needs to be
smoothed out. Pipe cut off by torch needs to be filled and painted
. ht fixture
-fill at IJ-pa in t0d-:
All exterior painted areas that have sealant at expansion joints. This has trapped
a kind of red dirt and looks like red lines.
11
West building employee entrance - Ganopy ~tJPlJurt 11t:~olumn wr~,
. . . . Small cut out next to employee door has an
empty piece of flex, something goes there or cover? Electrical outlet next to door
is loose.
. SVJ comer o~os a~ concreto missing wit~unsufJfJOrtecf
I ~nrl r\Vnn~{'\rl Drt::'ihJ;lt;-hl nf\t '" qtrl Ii h II ~ RFf-'l.hlr---i-.1 Illok It. bQrlJ
_.._ -"t'----. . '-""~W'1 M_.. ""'" "'''" ""'v,,~."" 1'"'.....,....,."";;; U\..... IV 1'\'-' ""'''''.
West wall west building, erosion in dirt looks like water is running out of the gutter
system instead of into the sewer system.
'C'"
~8wer clear:! outs Aced-b-be cutdown a~, city or I=IWH? S;J tJ~
South side west building, near SW corner, empty box in wall.
Old air conditioning units need to be removed, Cut pieces of roof laying west of
building, question as to what "junk" in parking lot HWH needs to remove or what
the city needs to remove.
There is a large hole close to where the construction trailer was, city or HWH
Needs to fill in and smooth out?
12