11-C Paris Visitors & Convention Council Budget Approval
DRAFT
f:attomeylreswork\currentW &CC Budget Res 2006.2007
September 19, 2006
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING AND APPROVING THE PARIS VISITORS
AND CONVENTION COUNCIL, CHAMBER OF COMMERCE OF LAMAR
COUNTY, BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2006, TO
SEPTEMBER 30, 2007; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Paris Visitors and Convention Council, Chamber of Commerce of
Lamar County, has presented its budget for the fiscal year beginning October 1, 2006, and
ending September 30, 2007; and,
WHEREAS, it is appropriate that said budget, attached hereto as Exhibit A, be accepted
and approved; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the proposed budget for the Paris Visitors and Convention Council,
Chamber of Commerce of Lamar County, for the fiscal year beginning October 1,2006, and
ending September 30, 2007, be, and the same is hereby, accepted and approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 25th day of September, 2006.
Richard Manning, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
John D. Lestock, Assistant City Attorney
Visitors & Convention Council
Income Budget
2006-2007
j::I..N....e..:.
~Srvt
1 Motel Tax
3 Other Income/Souven.Sales
4 Tour de Paris
5 Visitor Guide
6 Sale of CD
7 BBQ Cook Off
300,000
4,500
12,000
20,000
2,000
348,000
5,000
12,000
2,200
o
o
300,000
4,000
12,000
20,000
o
o
320,143
5,000
12,000
2,200
o
o
-------------------------------------- ----------------- ----------------- ------------------- -----------------
EXHIBIT A.
Visitors & Convention Council
Expense Budget
2006-2007
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1 Media Promotion
2 Events Promotion
3 Visitors/Conv. Materials
4 Convention Promotion
5 Arts Allocation
6 Membership Dues/Subs
7 Out of Town Travel
8 Historical Museum
18,000 18,000 18,000 18,000
18,000 18,000 18,000 34,000
8,000 6,500 6,500 6,500
5,000 5,000 5,000 5,000
15,000 15,000 15,000 15,000
2,000 2,816 2,045 2,045
1,500 1,500 1,548 1,586
0 0 0 3,500
- ----------------------------------------- ------------------- ------------------- ------------------- -------------------
Program Expense
$67,500
$66,816
$66,093
$85,631
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9 Program Coordinator 39,367 32,801 39,367 31,000
10 Fica/Med Taxes 3,012 2,238 3,012 2,372
11 Unemp./Workercomp Ins 565 106 565 498
12 Group Ins./Retirement 8,333 7,000 8,694 9,119
13 Auto Allow/ Intown Exp. 1,700 1,100 1,700 1,700
- ----------------------------------------- --------------------------------------- ---------------------------------------
Administrative
$52,977
$43,245
$44,689
14 Office Overhead/supp. 37,398 37,398 37,398 37,398
15 Tour de Paris 12,000 12,000 12,000 12,000
16 Communications 6,000 5,000 6,100 6,100
17 Printing/Supplies 1,500 1,700 1,700 1,700
18 Equipment/Furnishings 0 0 0 0
19 Audit 800 825 800 825
20 Visitor Guide 19,300 0 20,000 0
21 Civic Center Operations 128,571 148,811 128,571 141,000
22 Depot Expenses 10,454 10,000 10,000 10,000
23 BBQ Cook Off 2,000 0 0 0
- ----------------------------------------- --------------------------------------- ------------------- -------------------
Contracted Services $215,734 $216,569 $209,023
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Budget Notes
Paris Visitors and Convention Council
2006-07
INCOME
Motel Tax: based upon the best estimate as of this date. If the income is less than expected, it will be
necessary to reduce the budget.
Other income: from the sales of souvenirs, maps, etc.
Tour de Paris: registration fees from the participants.
Visitors Guide: percentage of guide profit from ads sold by the publisher.
EXPENSES
1. Print advertising to promote Paris in general include:
TxDOT (Texas Highways &
State Travel Guide)
9,941.00
4,659.00
ETTA
TOTAL. . . . . . . . . . . . . . $18,000
2. Event Promotion Assistance is for events held locally to encourage out-of-town attendance.
TOTAL. . . . . . . . . . . . . . $34,000
3. Visitor and convention promotion materials are so popular and well used in the solicitation and
servicing of groups.
TOTAL. . . . . . . . . .. . . . . $6,500
4. Convention Promotion provides assistance to conventions held in Paris and the promotion of Paris to
groups for meetings such as the Chaparral Square Dance, TxDOT District Meetings, Texas State
Cushman & National Mustang Meets.
TOTAL. . . . . . . . . . . . . .-. $5,000
5. Arts Allocation in support of the Paris Area Arts Alliance ($5,000) and the Paris Municipal Band
($10,000).
TOTAL. . .. ... '" .. . . $15,000
6. Professional Association Members Dues in Texas Association of Convention and Visitor Bureaus,
Texas Travel Industry Association, Texas Hotel/Motel Association, Red River Valley Tourism
Association, Northeast Texas Tourism Association, Dallas/Fort Worth Regional Tourism Council
TOTAL. . . . . . . . . . . . . . . . . $2,045
7. Out of town Meeting Expenses. Regional Meetings only
TOTAL. . . . . . . . . . . . . . . . . $1,586
8. Historical Society Museum.
TOTAL.. .............................$3,500
9. Staff salary.
TOTAL.. ........... ..$31,000
10. FICA
TOTAL. . . . . . . . . . . . . . " $2,372
11. Unemployment Tax/Workers Compensation
TOTAL. . . . . . . . . . . . . . . . .$498
12. Group Insurance/Retirement.
TOTAL. . . . . . . . . . . . . . . . .$9,119
13. Auto allowance/Intown Expenses.
TOTAL. . . . . . . . . . . . . . . . $1,700
14. Office Overhead and support.
TOTAL. . . . . . . . . . . . . . . . $37,398
15. Tour de Paris expenses are generally off set by registration fees of participants.
TOTAL. . . . . . . . . . . . . . . . $12,000
16. Communications.
TOTAL. . . . . . . . . . . . . . . . . $6,100
17. Printing and supplies.
TOTAL. . . . . . . . . . . . . . . . . $1,700
18. Equipment and furnishings.
TOTAL. . . . . . . . . . . . . . . . $0
19. Audit required by city contract.
TOTAL. . . . . . . . . . . . . . . . $ 825
20. No cost for the printing of the Visitors and Newcomers Guide to Paris. As the publisher will
Sell ad spaces and a percentage will be seen as revenue to VCC
TOTAL .. .. . . . . . . . . . . . $0
21. In accordance with the Contract with the City of Paris, 3/7ths of the motel tax collections received
from the City is transferred into the operating budget of the Love Civic Center. The Love Civic Center
budget is approved by the Governing Board of the Love Civic Center, Paris Visitors and Convention
Council, Chamber Board of Directors and the City of Paris.
TOTAL. . . . . . . . . . . . . . . $141,000
22. The Depot Maintenance Fund in accordance with written agreement with City.
TOTAL. . . . . . . . . . . . . . . $10,000