05-C V&CC Mtg Min 3-1-06
Paris Visitors & Convention Council
Meeting Minutes
March 1,2006
Present: Gail Dority, Richard Manning, Gary Vest, Jon McFadden, Becky Semple, Tim
Masters, Mary Lou Coe, Roy Gwinn, Mike Patterson, Bobby Walters, Karen Wilkerson,
Brady Fisher, Mindy Moree, Jamie Fussell from The Paris News, YWCA representatives:
Nicki Brown, Tina Crain, Missy Risinger and Zoe Farmer.
Chairman Richard Manning called the meeting to order at 4:05 p.m.
Mindy Moree presented the January 2006 financials for the Visitor & Convention
Council and Love Civic Center. On a motion made by Bobby Walters seconded by Tim
Masters the financial reports were approved.
New Business: The minutes were approved on a motion made by Bobby Walters
seconded by Mary Lou Coe.
Chairman Richard Manning brought the following request for funding proposals before
the board:
YWCA, requested $1500 for the Art Fair. The events subcommittee reported that
only 24 points were accumulated based on the scoring criteria, which would allow $360
to be funded. Nicki Brown from the YWCA gave a brief report on the number of
vendors and participants that attend the event. Mary Lou Coe and Brady Fisher voiced
that they felt the event should be funded at the full amount requested. The issue was
addressed by Roy Gwinn, Gary Vest and Richard Manning that the event was a fund
raiser as well as has payroll expenses accrued during the event. After much debate about
the issue, Bobby Walters made a motion to deny funding for the YWCA. Before a second
could be made Brady Fisher interjects with a substitute motion to approve the funding.
Karen Wilkerson asked if the funding could come from a different line item in the V &CC
budget to help the YWCA in there advertising efforts to promote the event. Mr. Vest
replied that funds could be used out of the convention promotion or media promotion line
item to help pay for advertising for the event. Karen Wilkerson ask if the YWCA funding
request could be tabled until further reports could be produced from Nicki Brown,
itemizing the advertising budget for the event.
The two motions on the table had to be resolved before any further action could be taken.
Karen Wilkerson seconded the substitute motion made by Brady Fisher to approve the
funding request. Richard Manning asked for a show of hands for those in favor of this
motion, 3 were for and 7 were opposing.
Jon McFadden seconded the original motion made by Bobby Walters to deny funding.
Richard Manning asked for a show of hands for those in favor of this motion 7 were for
and 3 were opposing.
After both motions were resolved Karen Wilkerson made the motion to table this funding
request from an alternative V &CC budget line item until reports could be obtained to
show the advertising break down of expenses for the committee to review and
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V&CC Meeting Minutes
March 1,2006
Page 2
decide how much to fund. The motion was seconded by Bobby Walters and the request
was unanimously tabled until further notice.
Richard Manning reported that Texas Tumbling requested $1200 for funding and the
subcommittee recommended funding (74%) $888 based on the scoring criteria. Karen
Wilkerson made a motion to approve the amount recommended and the motion was
seconded by Gail Dority. The motion passed unanimously.
Richard Manning reported that Airport Advisory Board requested $2000 for the 1st
annual Fly In at Cox Field. The subcommittee reported that only 40 points were obtained
based the scoring criteria. After much discussion about the event Bobby Walters made a
motion to fund the full amount requested and the motion passed on a seconded by Karen
Wilkerson. The motion passed unanimously.
Jon McFadden asked that the V &CC logo be recognized in the advertising efforts done
by the City of Paris for this event.
Other New Business: Bobby Walters asked if a Charter and/or Bylaws for the V &CC
existed, to clarify what the board was responsible to do. Mr. Vest reported that this
information did exist and that copies would be made available for all the board members.
With no further business to come before the board the meeting was adjourned on a
motion made by Mike Patterson and seconded by Jon McFadden.
Respectfully suqmitted,
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Mindy More; ()
Administrative Director
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