2007-014-RES-Grant Award For a Justice Assistance Grant ProgramRESOLUTION N0. 2007-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PARIS, LAMAR COUNTY, TEXAS, ACCEPTING A GRANT
AWARD FOR A JUSTICE ASSISTANCE GRANT PROGRAM
(JAG) FOR THE LAMAR COUNTY FELONY CRIMES UNIT;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore in
Resolution No.2006-036, on February27, 2006, authorize an application to be made
to the United Stated Department of Justice, Bureau of Justice Assistance for a local
law enforcement grant; and,
WHEREAS, the United Stated Department of Justice, Bureau of Justice
Assistance has issued its Grant Award, entitled, "Justice Assistance Grant" for the
year beginning 10/01/2006, ending 08/31/2007, in the total amount of $227,999.00
requiring a matching contribution from the City of $27,134.00; and,
WHEREAS, acceptance of the Grant Award must occur within thirty (30)
days of the date said award was granted or thirty days from January 24, 2007; and
WHEREAS, the Chief of the Paris Police Department and his staff, have
reviewed the grant award and determined that these funds can be used to improve
the Lamar County Felony Crimes Unit in the City of Paris and recommend that the
City accept the grant;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PARIS, PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are
hereby in all things approved.
Section 2. That the Justice Assistance Grant, No. PI-04-A 10-18226-01 for
the year beginning 10/01/2006, and ending 08/31/2007, in the total amount of
$227,999.00 and requiring a matching contribution of $27,134.00 from the City, is
in the best interest of the City of Paris and its Citizens, and the same is hereby
accepted.
Section 3. That the City Manager of the City of Paris be, and he is hereby
authorized and directed to execute on behalf of the City of Paris, the Grant
Acceptance Notice in the form of Exhibit A attached hereto.
Section 4. That this resolution shall be effective from and after the date of
passage.
PASSED AND ADOPTED this 12th day of February, 2007.
Lr,~~ i'i~y-~
Richard Manning, Mayor
ATTEST:
ice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar,
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STATE OF TEXAS
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
RICK PERRY
GOVERNOR
January 24, 2007
Mr. Tony Williams
City Manager
Paris, City of
Post Office Box 9037
Paris, Texas 75461
Dear Mr. Williams:
I am pleased to inform you that Governor Rick Perry has approved your application for award. This year, the Governor's Criminal
Justice Division (CJD) has streamlined the grant award notice procedure. The enclosed Grant Award Packet, which contains the
Statement of Grant Award, Special Conditions and Requirements, Approved Budget Detail, and Grantee Acceptance Notice, represent
your official notice of grant award. In order to accept your agency's grant, the Authorized Official must complete, verify, and sign the
Grantee Acceptance Notice, then fax it to CJD at (512) 475-2440 within 45 days of the issue date.
Once the grant is properly accepted and all conditions of funding have been met, grantees may request reimbursement for expenditures
obligated during the grant period by completing a Request for Funds form and submitting it to CJD. CJD will also email Expenditure
Reports to the financial officer or a designated alternate fmancial contact person at the end of each calendar quarter. The reports are due
back to CJD by the date specified on the report.
The Public Policy Research Institute (PPRI) at Texas A&M University will send a detailed information packet to the Project Director
containing progress reporting forms and instructions on completing and submitting those forms.
The Governor's website, httpa/www.governor.state.tx.us/divisions/cjd, provides general information needed to properly administer CJD
grants and offers links to CJD documents, forms and resources such as:
-Texas Administrative Code (TAC)
-Uniform Grant Management Standards (UGMS)
- Office of Justice Programs (OJP) Financial Guide -Not
applicable to grants awarded through the Crime Stoppers
Assistance Funds, Safe and Drug-Free Schools and
Communities Act, State Criminal Justice Planning Fund,
and State Drug Court Program.
- U.S. Department of Education Administrative Regulation
(EDGAR) - Applies to Safe and Drug-Free Schools and
Communities Act grants only
-Federal and state agency home pages
- Grant program descriptions and funding information
-Regional Councils of Governments contact information
-CJD Request for Funds Form, Expenditure Report Insttuctions
and other important information
CJD looks forward to working with you to ensure the success of your program.
Sincerely,
Ken .Nicolas
Executive Director
POST OFFICE BOX 12428 AUSTIN, TEXAS 78711 (512) 463-1919 (VOICE) / (512) 475-3165 (TDD)
EXHIBIT .g.
GRANT AWARD PACKET
This award packet is the authorized official's notification that the grant described below has been awarded by the Governor. The initial
acceptance process is complete once the `Grantee Acceptance Notice' has been completed, signed and returned to the Criminal Justice
Division (CJD). A grantee may not expend CJD funds awarded until this notice is approved by CJD. Please do not change the preprinted
information on any of the enclosed forms within the 'Grant Award Packet'.
Part I: Statement of Grant Award
The grantee agrees to comply with the provisions of the Governor's Criminal Justice Division's rules in Title I, Part I, Chapter 3, Texas
Administrative Code in effect on the date the grant is awarded (as listed below).
Grant Number: PI-04-A10-18226-01 CJD Award:
Grantee Name: Paris, City of Grantee Cash Match:
Project Title: Lamar County Felony Crimes Unit Grantee In Kind Match:
Grant Period: 1010112006 - 0813112007 Total Project Cost:
Program Fund: PI-Byrne Program Income Date Awarded:
Region: Ark-Tex Council of Governments Date Issued:
$227,999
$27,134
$0
$255,133
1124/2007
112412007
Part II• Special Conditions and Requirements
By signing and submitting the'Grantee Acceptance Notice' to CJD, the grantee accepts the responsibility for the grant project and agrees
with the conditions of grant funding as stated below. The grantee's funds shall be placed on hold until the grantee has satisfied the
requirements of the special conditions and requirements, if any, cited below.
Cash match listed in the approved budget is included to provide a complete picture of the total costs for the
project. There is no requirement to maintain the level of cash match amounts listed in the approved budget of this
project.
Condition(s) of Funding
Additional measures for this project maybe provided by PPRI.
Single Audit Review Required: Entities that expend $500,000 or more in a year in Federal or State awards shall
have a single audit conducted in accordance with OMB A-133 andlor UGMS, Single Audit Circular.
Other Condition(s) of Funding:
Monitoring sex offenders is not an allowable activity under this grant. The focus of this grant is violent crime.
Other Condition(s) of Funding:
Grantee must comply with guidelines for handling confidential funds as outlined in the Office of Justice
Programs, Office of the Comptroller, Financial Guide.
Other Condition(s) of Funding:
Please note that the •grant period for this project has changed to show an end date of 8-31-07. Grantee must
finalize and liquidate the grant by 9-30-07.
Page 2 of 4
CJD Contact: Switzer, Judy
Part III: Approved Budget Detail
The approved budget is reflected below. For more detailed information regarding the administration of these funds, please reference the
Texas Administrative Code, Subchapter B. General Grant Program Policies, and Subchapter E. Administering Grants,
CJD Cash Match In Kind or GPI TOTAL
A. Personnel: $159,556 $9,854 $0 $169,410
B. Contractual: $68,443 $120 $0 $68,563
C. Travel: $0 $0 $0 $0
D. Equipment: $0 $0 $0 $0
E. Construction: $0 $0 $0 $0
F. Supplies: $0 $17,160 $0 $17,160
G. Indirect: $0 $0 $0 $0
Total: $227,999 $27,134 $0 $255,133
In Kind Match Column: the amounts displayed represent the In Kind contributions budgeted for the project - JT, VA, WF;
Generated Program Income (GPI) Column: the amounts displayed represent the grantee's federal share of GPI budgeted for
the project • for all other fund sources.
Budget Detail:
A. Commander -Patrolman ;100% of salary ;CJD Funds $84705 ;Cash Match $0 ;GPI $0 ;Line Total: $84705
Investigator -Patrolman ;100% of salary ;CJD Funds $84705 ;Cash Match $0 ; GPI$0 ;Line Total: $84705
Total: $169410
B. Investigator -Deputy ;CJD Funds $68443 ;Cash Match $0 ;GPI $0 ;Line Total: $68443
Drug Testing ;CJD Funds $120 ;Cash Match $0 ;GPI $0 ;Line Total: $120
Total: $68563
F. Office Rent ;CJD Funds $0 ;Cash Match $8100 ;GPI $0 ;Line Total: $8100
Office Supplies ;CJD Funds $0 ;Cash Match $1500 ;GPI $0 ;Line Total: $1500
Field Supplies ;CJD Funds $0 ;Cash Match $600 ;GPI $0 ;Line Total: $600
Communication Costs ;CJD Funds $0 ;Cash Match $2160 ;GPI $0 ;Line Total: $2160
Vehicle Operating Costs ;CJD Funds $0 ;Cash Match $3600 ;GPI $0 ;Line Total: $3600
Confidential Funds ;CJD Funds $0 ;Cash Match $1200 ;GPI $0 ;Line Total: $1200
Total: $17160
CJD Contact: Switzer, Judy Page 3 of 4
Part IV: Grantee Acceptance Notice
Grant Number: PI-04-A10-18226-01 CJD Award: $227,999
Grantee Name: Paris, City of Grant Period: 1010112006 - 0813112007
Pro ram Fund: PI-Byrne Program Income
Project Title: Lamar County Felony Crimes Unit 9
This Acceptance Notice must be signed by the authorized official named on the grant and returned to the Criminal Justice Division (CJD)
by March 10, 2007.
1. I certify that I am authorized by the applicable governing body to accept, decline, alter, or terminate this grant on behalf of the grantee.
2. If the grantee is not a state agency and the current authorized official is not accounted for in the resolution on file at CJD, I certify that a
new resolution has been included with the acceptance of this grant or will be submitted prior to the collection of grant funds.
3. I agree to the terms of the grant on behalf of the grantee, including Title 1, Part 1, Chapter 3, Texas Administrative Code and the
adoptions by reference therein.
4. I understand that the grantee is obligated to provide applicable match, as required by the terms of the grant.
5. I understand that a violation of any term of the grant may result in CJD placing a temporary hold on grant funds, permanently de-
obligating all or part of the grant funds, requiring reimbursement for funds already spent, andlor barring the grantee from receiving future
CJD grant funds.
6. I understand that grant funds may be withheld until all special conditions placed on this grant are satisfied.
7. I understand that each grant official position must be occupied by a different individual.
8. I understand that any of the three grant officials may request adjustments to the grant.
9. I understand that CJD must be notified in writing of any grant official change, which must include a sample signature of the new grant
official.
The authorized official jor this grant must indicate agreement by signing the Acceptance Notice. The grantee will not
be eligible for any grant funds until this notice is executed and returned to CJD.
Signature of Authorized Official Date
Verification of Information and Sample Signatures:
The grantee must verify all of the grant official's identifying information as listed below. If the information for any of the three officials is
incorrect, complete the'Designation of Grant Officials Change Form' found at http:llwww.governor.state.tx.us, and retum to CJD.
YES Select YES if the all of the information below is correct, sign, and return to CJD.
NO Select NO if any of the information be`etum~bothr omuleted foDmsl9o CJD. of Grant Officials Change Form' to notify CJD of the
updated information ONLY, sign, and p
Authorized Official
Name: Mr Tony Williams Position: City Manager
Address: Post Office Box 9037 City1StlZip: Paris, Texas 75461
Phone (9031784:9201 _ -. Fax. (903) 7858519- _ -Email: _ - fiNilliams(a7paristexas:oov_.- _.-._._
Proiect Director
Name: Chief Karl Louis
Position: Chief of Police
Address: Post Office Box 9037 CityISUZip: Paris. Texas 75461
Phone: (9031785-4140 Fax: (903) 737-4142 Email: klouis(~paristexas.oov
Signature of Project Director____________ Date_________________
Financial Officer
Name: Mr. W.E. Anderson Position: Finance Director
Address: Post Office Box 9037 CitylSUZip: Paris Texas 75461-9037
Phone: (9031784-9241 Fax: (9031785-8519 Email: g anderson(~ci,garis.tx.us
Signature of Financial Officer Date
Page 4 of 4
CJD Contact: Switzer, Judy